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Directors' Notes 09-06-23 DATE: September 6, 2023 TO: Chris Hazeltine, City Manager FROM: Carrie Gallagher, City Clerk CONTACT: (858) 668–4535 or cgallagher@poway.org SUBJECT: City Clerk Notes (August 23 – September 5, 2023) Upcoming Agenda Deadlines Council Meeting Staff Reports Due Agenda Posted September 19 8/31 9/12 October 3 9/18 9/26 October 17 10/2 10/10 Legal Notices Order No. Project Title Publishing Date(s) Dept. 23-026 Touch of Class Carwash: Conditional Use Permit (CUP) 23- 0004; a request to amend CUP 94-001 to allow the modification of an existing carwash/lube and tune complex at 14713 Pomerado Road in the Commercial General (CG) zone 9/7 DSD Public Records Requests: Name Subject of Request Date Closed 2023-039 McClellan Law Firm All DOCUMENTS relating to vehicle parking at the Iron Mountain trailhead at SR 67 & Poway Rd. All DOCUMENTS relating to vehicles parking along SR 67 near the Iron Mountain trailhead just south of the SR 67 & Poway Rd intersection. All COMMUNICATIONS between CALTRANS d the CITY OF POWAY regarding vehicles parking along SR 67 near the Iron Mountain trailhead. All City Council meeting minutes relating to vehicle parking at the Iron Mountain trailhead at SR 67 & Poway Rd. All comments and complaints relating to vehicles parking along SR 67 near the Iron Mountain trailhead just south of the SR 67 & Poway Road intersection. Extension notice sent City Clerk’s Office Public Records Requests continued: Name Subject of Request Date Closed Page 2 of 4 All comments & complaints relating to bicycle safety along SR 67. All contracts, plans, or proposals for modifications to parking near the Iron Mountain trailhead just south of the SR 67 & Poway Rd intersection. All internal memos & communications relating to vehicles parking along SR 67 near the Iron Mountain trailhead just south of the SR 67 & Poway Road intersection. 2023-137 Cruse, Chris I am requesting copies of all communications between staff and/or councilmembers/mayor and staff at CA Department of Housing and Community regarding Poway’s 6th cycle housing element. 8/31/2023 2023-144 Schmidt, Jeffrey Please provide correspondence and planning documents for planned housing developments or other projects falling in the following parcels. 31702115/31702116/31702117/31702118/31702119. 8/24/2023 2023-151 Boeller, Cheryl correspondence internal & external & planning documents submitted for the following parcels since January 2020 - 321-260- 31-00 / 321-260-30-00 / 321-260-09-00 / 321-260-08-00 / 321- 260-07-00 / 321-260-06-00 8/28/2023 2023-155 Schmidt, Jeffery Please provide internal and external Correspondence, any permit requests, and/or other project related documents for any development projects planned for the following parcels 3212603100, 3212603000, 3212600900, 3212600800, 3212600700, 3212600600. 8/24/2023 2023-157 Tracy, Adam CAD reports and 911 call transcript for Poway Fire Department call to Rostrata Hill Rd on 8/15/2023 at/around 10:03AM 8/24/2023 2023-158 Bottorff, John I am requesting records & documents on all pesticides (herbicides, rodenticides, etc.) used on city property (including parks, managed property, playing fields, leased land, etc.) by city employees and contractors from January 1, 2023 to July 31, 2023 8/24/2023 2023-159 Partner Engineering I'm looking for all current & historical records pertaining to the storage & use of hazardous materials, generation of hazardous waste, use of underground/aboveground storage tanks, clarifier systems, notices of violation, inspection reports as well as building permits for 17704 Old Coach Road Poway 92064 8/25/2023 2023-160 Blain, Tony I am submitting a Public Records Request for all documents containing "Carols By Candlelight" 8/25/2023 2023-161 Blain, Tony I am submitting a Public Records Request for all documents containing "Steve Vaus Productions" and "Vaus Productions" from 2010 - present. 8/25/2023 2023-162 Ford, Bradley Current Annual Salary for each Department Head & member of the City's Executive Team. Current Car Allowance for each Department Head & member of the City's Executive Team. This request covers each department head & member of the executive team listed on the organizational chart & any member 8/30/2023 City Clerk’s Office Public Records Requests continued: Name Subject of Request Date Closed Page 3 of 4 of the City Manager's Office holding the title of Assistant/Deputy City Manager & or Chief of Staff. Please note, I am requesting each position's annual pay and annual car allowance, not the salary schedule for each position. 2023-163 Office of Energy Infrastructure Safety Requesting any incident reports, dispatch logs, photos, & any other records associated with the Poway Fire Department response to an underground gas utility dig-in that occurred at the intersection of Pomerado Road and Holland Road on July 14, 2023 8/31/2023 2023-164 Park, Alison I request all communications between City of Poway staff in the Department of Development Services, and the following individuals between the date of May 01, 2023 to August 25, 2023; Kevin McNamara Erin McKinley of Colliers International Extension notice sent 2023-165 Park, Alison I request all communications between City of Poway staff in the Department of Development Services, and the following individuals between the date of May 01, 2023 to August 25, 2023; Chris Campbell of Lifetime Fitness Stephanie Smith of Grid Legal Meghab Akradi Roman Lopez LLG engineers Walter Musial LLG engineers Extension notice sent 2023-166 Jalisi, Ray Can you please provide us the final version of the landscaping plans including the SDCWA easement for the sections behind our home under open records request PRR 2023-083? Two more months have gone by and we see that they are starting to grade this area so the plans must now be approved, but we have not received them per our request. The plans we would like are on sheets LP1.34, LP1.16 and LP1.35. Can you please provide us the final version of the landscaping plans including the SDCWA easement for the sections behind our home under open records request PRR 2023-083? Two more months have gone by & we see that they are starting to grade this area so the plans must now be approved, but we have not received them per our request. The plans we would like are on sheets LP1.34, LP1.16 and LP1.35. 2023-167 Blain, Tony I am submitting Public Records Request for all Poway records with term “Moratorium” and also “ridge line” from 1995- present. CLARIFIED from 2000-2010. 2023-168 Lessard, Drew I am looking for all open/active residential code violations in the city of Poway. Ideally, either a CSV or Excel file with addresses listed along with which code is in violation and the date of the violation. With a date range from 6/1/2023 to the current date. I am not interested in any closed code violations 9/5/2023 2023-169 Blain, Tony Please tell me all benefits of Mayor & Council. Medical? Dental? Vision? Dental? Life insurance? Is there deductible? Does it cover spouse? Entire family? Do benefits last lifetime after certain number of years served? Please send me all details. 9/5/2023 City Clerk’s Office Public Records Requests continued: Name Subject of Request Date Closed Page 4 of 4 2023-170 Steinacker, Chris I’m trying to obtain a list of planned and under construction multi-family housing projects in Poway. Also, any information on when The Outpost may start construction back up? 9/5/2023 2023-171 Wu, Helen MDRA: 21-028 Re: 11624 Creek Rd, Poway Incomplete letters for all submittals 2023-172 Turner, Felicia Please let me know if you have the Certificate of Occupancy for 13400 Danielson St, Poway, CA. 2023-173 Locher, Kaitlin 17662 Boca Raton Ln, oway All records relating to the property (permits, plans, construction documentation). One Item I am specifically hoping for is the gas plumbing plan. 2023-174 Casey Gerry, LLP I am requesting an opportunity to inspect or obtain copies of public records that pertain to utility pole jurisdiction, namely, who is responsible for AT&T utility pole and cable wire maintenance in the City of Poway. 2023-175 Blain, Tony I am writing to ask for monthly and total cost of dial in City Council meetings 2020-2023. 2023-176 Blain, Tony If I am elected Nov 2024, how do I as Council Member propose getting Poway General Plan updated? CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Audrey Denham, Director of Community Services DATE: September 6, 2023 SUBJECT: Community Services Department Bi-Weekly Report Upcoming Date Time Location Elder Fraud Information Seminar Sep 7 1:00pm – 2:00pm Community Park Lake Poway Fall Camping Series Sep 15-16 10:00am – 10:00am Lake Poway Kumeyaay-Ipai Interpretive Center Open House Sep 16 10:00am – 1:00pm Kumeyaay-Ipai Interpretive Center Teen Luau Sep 16 5:00pm – 9:00pm Community Park In the Park Series: Carnival Sep 18 10:00am – 12:00pm Community Park Lake Poway Fall Camping Series Sep 22-23 10:00am – 10:00am Lake Poway Junior Nature Ranger Sep 23 9:00am – 11:00am Blue Sky Older Adult Special Activity: Seasonal Wreaths Sep 25 9:30am – 11:00am Community Park It was our pleasure to help the Southern California Ballet Academy demonstrate Excellence (an organization pillar) during their “Wonderful World” performance. This first Saturday show of the 2023-24 season was delightfully attended by 450 patrons. We love seeing a local arts business be successful. The first Kids Night Out of the 2023-2024 school year took place on September 1 and was just beachy! Participants were happy as clams keeping busy with recreation games, making sand salt dough handprints, cooling off with a sweet treat, and watching Surfs Up. We may be biased but we think the 59 Kid's Night Out participants were "shrimply" the best! CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Bob Manis, Director of Development Services DATE: September 6, 2023 SUBJECT: Director’s Notes CAPITAL IMPROVEMENTS Lake Poway Upper Playground Project The concrete forms for sidewalks, ramps and retaining walls will be completed this week. Concrete placement has been scheduled to follow shortly after. Next week, the subcontractor will be onsite to construct the foundations for the shade posts. Poway Center of the Performing Arts Capital Improvement Projects The design consultant is nearly complete with the 3-D scan of the facility. This week, the mechanical team will be performing a second site visit to inspect the rooftop areas and mechanical rooms. The architect has scheduled a pre-development conference with the Division of State Architect on September 12 to go over the multi-year phased rehabilitation and permitting approval process. Fiscal Year 2023-2024 Street Maintenance Project In Zone 6, the slurry resurfacing operation was completed. Punch list items to clean and touch up unfinished areas has been generated and will be addressed by the contractor. Utility lids will continue to be identified and adjusted to finished grade. The raise to grade operations will not close roads or restrict public access. Fiscal Year 2023-2024 Citywide Striping Project In Zones 2 and 4, striping and legend markings have been refreshed as striping work in Zone 6 continues. As soon as Zone 6 is completed with the first coat of paint, Zone 8 will be refreshed. Once Zones 2, 4, and 8 are completed, Zone 6 will then receive a second coat on all pavement markings. Director’s Notes September 6, 2023 Page 2 LAND DEVELOPMENT Patel Residence City staff received the second submittal of the grading plan package to demolish an existing residence and construct a single-family home with an attached garage and attached accessory dwelling unit (ADU) on Creek Road. Deneris Residence City staff received the second submittal of the grading plan package for a proposed garage at an existing residence on Del Poniente Road.  Fathi Residence City staff received modified exhibits for the revision of the open space easement associated with the proposed single-family residence on Orchard View Drive. McKee Orchard City staff returned comments on the second submittal of the precise grading plans for the 20-Lot subdivision proposed at the terminus of Holly Oak Way. Hamidy Residence City staff received the third submittal of the grading plan along with the second submittal of the biological conservation and open space easement packages associated with the proposed single- family residence on Iron Mountain Drive.  Ketterman Residence City staff received the first submittal of a floodplain development permit for an interior remodel of an existing single-family residence located within the Federal Emergency Management Agency (FEMA) regulated floodplain on Avenida Florencia. STORMWATER Permanent Treatment Control Best Management Practices Facilities Letters have been mailed out to all property owners with permanent stormwater facilities on their property. The letter includes a copy of the annual certification for maintenance of stormwater treatment control Best Management Practices (BMPs). Recipients must certify and provide dates of completed maintenance between October 1, 2022 to September 30, 2023. The certification forms are due by October 1, 2023. Staff is preparing the inventory list for the high-priority facilities throughout the City that require inspections and will ensure that said inspections occur prior to the required deadline of October 1, 2023. NATIONAL FLOOD INSURANCE PROGRAM Flood Protection This week, City staff will mail out letters to the residents located within the Special Flood Hazard Area in accordance to the Flood Insurance Rate Maps produced by FEMA. These letters provide valuable information regarding the property’s likelihood to flooding, knowledge of other potential flooding hazards around the property, flood insurance, safety tips, drainage maintenance and how to build responsibly to avoid future flooding. Director’s Notes September 6, 2023 Page 3 PLANNING Single-Family Residence at 13945 Chancellor Way A Minor Development Review Application was submitted for a 1,285 square foot addition and partial demolition to an existing 1,317 square-foot residence. The residence is located on a 0.45 acre lot at 13945 Chancellor Way in the Residential Single Family 2 (RS-2) zone. Administrative Clearing Permit (ACP) for Vacant Lot on Espola Road An ACP application has been submitted for unauthorized habitat clearing that occurred on a vacant lot on the east side of Espola Road, immediately south of Northcrest Lane. The property owner indicated that the unauthorized clearing was for a future driveway associated with a home that will be proposed on the property. A Minor Development Review Application (MDRA) was submitted for a 3,081 square foot single family residence with detached garage on the property. The processing of the MDRA is on hold due to the pending approval of the ACP and closing of the code compliance case for the unauthorized habitat clearing. HOUSING Affordable Housing Property Sale An affordable moderate-income SHOP Program condominium will soon be available for sale. The SHOP (Supporting Home Ownership in Poway) program provides a silent second mortgage for qualifying first-time homebuyers to help make the home affordable. The current homeowner submitted all required documents notifying the Housing Authority of their intent to sell their home. The restricted resale price of the 2 bedroom, 2 bath home is $512,500. The Authority has elected not to exercise its option to purchase the property. Marketing of the home is tentatively scheduled to begin towards the end of September 2023 with an anticipated escrow closure in mid-January 2024. Based on program requirements, all City staff, Poway Unified School District employees, residents of Poway’s affordable housing rental units and 365 individuals who elected to be placed on an interest list will be notified of the upcoming opportunity soon. INSPECTION Koh Pre-Manufactured Accessory Dwelling Unit Martincoit Road (SW23-0086) - A preconstruction meeting has been held. The modular unit is to be placed in the side yard of the existing home. This project is located near the intersection of Espola Road and Martincoit Road. Sage at Old Coach Old Coach Road (G22-0005) - The contractor completed placement of fills on Lot 5. The developer continues to construct the homes on Lots 2, 3 and 4 as onsite sewer main construction continues. Director’s Notes September 6, 2023 Page 4 Ramirez Residence and Accessory Dwelling Unit Del Poniente Road (G21-0006) - The contractor began construction of the proposed pervious driveway. Since the driveway apron has been placed, the driveway pavers and stones are being installed this week. Maneri Residence Old Winemaster Way (G23-0001) - The preconstruction meeting for the construction of a single- family residence has been scheduled for this week. McKee Orchard Holly Oak Way (G22-0006) - Last week, the contractor began backfilling all underground utilities and is now working on the proposed road. Excavation of the proposed wall footings for Lots 18-20 are complete. Reinforcing steel has been inspected and footing concrete placed. Pomerado Hospital Power Conditioning Building UPS/ATS Pomerado Road (G19-0009) - The contractor is working on forming and placing reinforcing steel for the proposed brow ditch above the permanent shored wall at the Uninterrupted Power Supply (UPS)/Automatic Transfer Switch (ATS) building. The Farm Stoneridge Country Club Lane (G21-0001, STI21-001) The developer has requested occupancy for Lots 59-70. A job walk was performed and a preliminary punch list was created. Copies of the preliminary punch list were distributed to Lennar and City staff involved with the project. Inspection staff and the contractor walked each of the proposed streetlight locations. During the inspection, 5 of 8 excavated foundation holes were found to conflict with underground utilities. The contractor will reach out to the utility companies to confirm if the lines are live or have previously been abandoned. Since the contractor created a plan that utilizes the foundation holes with existing conflicts, the information will be provided to the project engineer for possible redesign. As for the other 3 locations where no conflicts were found, concrete foundation was placed. A new line was tied into a water main. As required, the line was tested and received passing results. During the duration of the tie in, some residents along Abbey Road were out of water. However, water was restored by the end of day. Director’s Notes September 6, 2023 Page 5 New pedestrian ramps were graded and installed at the intersection of Valle Verde Road and Saint Andrews Drive. Lyon Estates Larchmont Street (G21-0013) (STI21-003) - The contractor is working on the cul-de-sac at the end of Private Street “A” as well as compaction and fine grading of the fill slope on Lot 6. The contractor continues to drill on Lot 5. Since the initial Stop Work Notice was issued, drilling has been under the allowable decibel reading and within the proper time frames. The contractor drills holes and then fills them with a chemical grout which expands during curing. Lot 5 grading continues including the installation of the 4” inch perforated drain. The 8-inch sewer main and 4-inch sewer lateral construction on Private Street “A” continues. Director’s Notes September 6, 2023 Page 6 The contractor is also working on raising and paving sewer manholes, water valves and storm drain clean outs on Private Streets “A” and “B”. Framing homes on Lots 1, 2, 3, 9 and 10 continues. SCHEDULED ROAD/LANE CLOSURES Possible lane closure on Poway Road between Carriage Road and Civic Center Drive. Work is related to the Fairfield Project. Possible lane closure for haul trucks entering and exiting on Espola Road, Saint Andrews Drive and surrounding streets. Work is related to the Farm Housing Development. Possible lane closure for underground utilities as well as haul trucks entering and exiting on Espola Road and Old Coach Road. Work is related to the Sage at Old Coach Project. Possible lane closure for underground utilities and haul trucks entering and exiting on Twin Peaks Road between Midland Road and Budwin Lane. Work is related to the McKee Orchard Development. Lane closures along southbound Pomerado Road for underground utility installation. Work is related to the Verizon Fiber Optic Upgrade Project. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Judy B. Tran, Director of Finance DATE: September 6, 2023 SUBJECT: Finance Department Director’s Notes Finance •FY 2022-23 year-end process continues with audit fieldwork by the City’s independent auditor firm of Davis Farr LLP is scheduled to begin in early October 2023. •On August 15, 2023, the City Council/Public Financing Authority Board of Directors authorized the issuance of Water Revenue Bonds, Series 2023A to provide funding for Phase 2 of the Water Infrastructure Improvement Program, the Clearwell Replacement Project. o Pricing of the bonds was completed on August 24, 2023 o Transaction will close/fund on September 14, 2023 Customer Services Business Registration August 2023 Business Certificates 168 Home Occupation Permits 25 Regulatory Licenses 6 Utility Billing Start Service 108 Close Service 77 Cycle Bills Processed 7261 Past Due Notices Sent 570 Red Tags Shut Off Notice 78 Service Disconnections 2 General Support Services Requests for Proposals: Finance Department Director’s Notes Page 2 RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Amount Awarded Vendor Council Award Date RFP 24-003 Community Park Concrete Ribbon Drain Assessment 9/5/23 N/A $75,000 TBD TBD 10/17/23 RFP 24-004 As-Needed Real Estate & Financial Consultant services (Housing Authority) 9/14/23 N/A 10, 000 /Fiscal Year TBD TBD N/A RFP 24-005 UPS Battery Backup System Replacements 10/12/23 N/A 69,797 TBD TBD 11/21/23 RFP 24-006 As-Needed Traffic Engineering Services 10/05/23 N/A $40,800 *AdditionalFundsPending TBD TBD 11/21/23 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jeff Chumbley, Fire Chief DATE: September 6, 2023 SUBJECT: Fire Department Management Staff Notes FIRE ADMINISTRATION 1 Deputy Fire Marshal completed NFPA 1225 Key Changes training. 2 Traffic Safety Committee meeting held to discuss Midland Road traffic concerns. 3 Poway Fire held their quarterly Captains meeting. Chiefs share their areas of responsibility and captains bring items to discuss regarding department operations. 4 Pomerado Road gas line break after-action discussion with SDSO and FD. FIRE PREVENTION Activity between 08/21 - 09/03 Fire Prevention Division Highlights Business Certificate Reviews Flavor House – Approved Development Reviews Lifetime Gym Poway - Approved Business Certificate Reviews 11 Fire Inspections 33 Plan Reviews 32 Site Visits/Consultations 8 Temporary Use Permits 1 Fire Inspections FD Management Staff Notes Page 2 Fire Consultations Costco – Kitchen Suppression System Poway Commons – Knox Boxes & Keys Fire Inspections Bravo Residence – Fire Sprinkler - Approved City of Poway Community Center – Annual Operational Permit - Approved City of Poway PCPA – Annual Operational Permit - Approved Fairfield – Fire Sprinkler – Approved General Atomics Bldg. 15- Annual Operational Permit – Approved General Atomics Bldg. 18 – Annual Operational Permit Inspection – Approved Poway Honda – Backflow Upgrade – Approved Sandler Residence – Fire Sprinkler – Approved Fire Permit Plan Checks Childrens Paradise – State Licensing 850 x2 – Approved EPC Poway – High Pile Storage – Approved Poway Days Parade – Tent & Membrane Structure - Approved Zook Residence – Fire Sprinkler – Approved Fire Prevention Activity Jeans Posh Pantry – Updated Knox Keys Our Senior Fire Inspector provided Fire Company Inspection Program (FCIP) training to the Fire Suppression crews on how to use the Streamline software on the iPads. Senior Fire Inspector completed Fire Marshal 1 D: Community Risk Reduction Program Real Estate Defensible Space Inspections Peralta Residence - 14785 Carlson St - Approved EMERGENCY PREPAREDNESS 1 Attended Intermediate EOC Functions and Resource Management Skillsets training presented by FEMA and the Emergency Management Institute. 2 Presented Basic Disaster Preparedness for Individuals Who May Need Assistance to ten residents at Apollo Senior Apartments. 3 Received notification of a $7,000 grant award from the California Fire Foundation for the creation of defensible space educational materials. 4 Attended a briefing by FEMA and the FCC on Wireless Emergency Alerts. 5 Attended a briefing by SDGE on valuable updates made to their Public Safety Partner Portal. FD Management Staff Notes Page 3 EMS / TECHNOLOGY 1 Submitted NFIRS data for July and August to FEMA. 2 Submitted cardiac arrest data to CARES national registry for July and August. 3 Reviewed 128 patient care reports for quality assurance and quality improvement. Between Monday, August 21st and Sunday, September 3rd, personnel completed 245 hours of training and activities. The top three topics included 141 hours of Company Training, 50 hours of Driver/Operator Training, and 25 hours of Facility Training. SAFETY 1 After Action Review of the natural gas leak with City Staff. Discussed how communication can be improved for City Staff and ensuring the public is informed. 2 Attended the San Diego County Fire Chiefs Health and Safety section. The group discusses overall issues and ideas of Health/Safety. 3 Attended and participated in the captains meeting. Chiefs share their areas of responsibility and captains bring items to discuss department operations. TRAINING 1 Attended the Public Safety Academy sponsored by the JPIA. 2 Submitted UASI (Urban Area Security Initiative) funding for Calander year 2024. TRAINING & PROFESSIONAL DEVELOPMENT HOURS OPERATIONS 1 The ladder truck passed annual UL testing of the aerial and ground ladders. 2 Attended the Public Safety Academy sponsored by the JPIA. 3 Recruitment opened for Firefighter/Paramedic. FD Management Staff Notes Page 4 Incident Category Types of Incidents between 08/21/23-09/06/23 Canceled, Good Intent Dispatched and canceled enroute; smoke scare, odor of smoke. False Alarm Alarm system sounded due to malfunction; alarm system activation, no fire; smoke detector activation, no fire; smoke detector activation due to malfunction Hazardous Condition Chemical spill or leak; gas leak; power line down. Rescue & EMS Medical aids; motor vehicle accident with injuries; motor vehicle accident with no injuries. Service Call Assist invalid; snake removal; public service; water problem. Between Monday, August 21st and Sunday, September 3rd, the Poway Fire Department responded to 203 incidents. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jodene Dunphy, Director of Human Resources & Risk Management DATE: September 6, 2023 SUBJECT: Human Resources & Risk Management Department Director’s Notes HUMAN RESOURCES New Hires Position/Title Department Start Date Stage Technician CSD 08/24/23 Assistant Engineer DSD 08/30/23 Human Resources Technician HR 09/05/23 Current Active/In Progress Recruitments No. Dept. Title Type Opened Closed/Close 1 CSD Front of House Assistant Part-Time Temporary 7/25 10/25 2 CSD Lifeguard Part-Time Temporary 7/28 10/29 3 CSD Park Ranger ¾ Time Part-Time Regular 8/31 10/1 4 CSD Recreation Coordinator Full-Time Regular 7/6 7/27 5 CSD Recreation Leader I Part-Time Temporary 8/8 11/8 6 CSD Senior Lifeguard Full-Time Regular 6/22 7/11 7 CSD Stage Technician Part-Time Temporary 6/20 9/24 8 DSD Assistant/Associate Civil Engineer Full-Time Regular 7/6 10/8 9 DSD Development Services Aide Full-Time Regular 6/14 7/2 10 DSD Senior Planner Full-Time Regular 7/6 7/31 11 FIN Customer Services Technician I/II Full-Time Regular 8/25 9/24 12 Fire Firefighter/Paramedic Full-Time Regular 8/3 9/3 13 HR Management Analyst Full-Time Regular 8/28 9/18 14 PW Construction Maintenance Worker I/II Full-Time Regular 6/22 7/10 15 PW Parks Maintenance Worker I Full-Time Regular 6/22 7/14 16 PW Seasonal Parks Maintenance Worker Seasonal 10/18 Continuous 17 PW Senior Administrative Assistant – Conf Full-Time Regular 8/22 9/11 18 PW Stormwater Maint & Construction Wkr I/II Full-Time Regular 7/11 10/9 19 PW Water Utilities Worker I/II Full-Time Regular 7/17 8/6 HR & Risk Management Director’s Notes Page 2 Upcoming Recruitments No. Dept. Title Type Open Close 1 DSD Administrative Assistant III Full-Time Regular TBD TBD 2 CSD Recreation Area Manager (PCPA) Full-Time Regular TBD TBD 3 CSD Box Office Attendant Part-Time Temporary TBD TBD 4 FIN Senior Accounting Technician Full-Time Regular TBD TBD 5 Fire Fire Safety Inspector Full-Time Regular TBD TBD 6 PW Water Treatment Plant Operator I/II/III Full-Time Regular TBD TBD CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Eric Heidemann, Director of Public Works DATE: September 6, 2023 SUBJECT: Public Works Department Bi-Weekly Report (August 21, 2023 – September 3, 2023) Work/Description Units Location/Description OPERATIONS Street Maintenance Asphalt Repairs (sq. ft.) 12 Repaired 12 potholes on Poway Road and Espola Road. Debris Removal Removed leaf and tree debris throughout the city due to the storm. Concrete Repairs (sq. ft.) 322 Performed concrete inspections in Zones #1 and #8. Replaced sidewalk in Zone #7 (322 sq.ft.) Signs 2 Repaired signs in Zones #1 and #8. Vegetation 2 Cleared overgrown vegetation on Soule Street and Pomerado Road. Graffiti 3 Covered graffiti on Comuna Drive and Pomerado Road. Special Events Started sign preparations for Poway Rotary Parade. Stormwater & Flood Control Annual Concrete Channel Cleaning Program Graffiti 8 3 Cleaned and maintained sections of the concrete channel and removed 90 yards of silt/vegetation. 12 incidents; covered and documented (900 sq.ft.) Request Closed Non-Scheduled Task Closed 7 14 Completed and closed graffiti and storm related requests. Removed debris and fallen trees. Reset concrete panel, monitored sand/bags stations and call-ins. Detention Basins 6 Closed three basins. Opened pre/post rain events. Vehicle & Equipment Maintenance Work Orders 17 Scheduled/Unscheduled 15/2 Red Fleet Work Orders 6 Red Fleet Scheduled/Unscheduled 4/2 Public Works Department Report – September 6, 2023 Page 2 Work/Description Units Location/Description Facilities Maintenance Electrical & Lighting 10 Traced power lines and labeled breakers for electrical at Aubrey Park. Restored power to electrical outlet boxes on the outside of Field #1 and #4. Repaired and restored power to floor outlets at Templars Hall (OPP) and Lake Poway Office near printer. Replaced lights in Parks Staff Lounge at Lake Poway, Silverset Park in storage room, men's ball field restroom over urinal at Community Park, City Hall counter and Library Staff Lounge. Replaced and reset outlet and breaker at Community Park Public Works seatrain. Plumbing/HVAC 12 Removed blockage from sink drain line in BC's bathroom. Repaired faucets in women’s restrooms at Templar's Hall and Community Park. Resolved water hammering in Fire Station #2 men's toilet. Repaired kitchen pipe under the sink at MCCC. Replaced showerhead in men's locker room at Swim Center. Unclogged drain at drinking fountain at Arbolitos. Repaired hose at Fish Cleaning Station at Lake Poway. Repaired toilet in women's restroom at Arbolitos. Installed new AC unit at Pavilion at Lake Poway. Repaired roof duct at Poway Center of Performing Arts. Miscellaneous 20 Replaced toilet paper dispenser in men’s restroom at Templar's Hall (OPP). Replaced storage rack uprights and installed guards in Public Works Warehouse. Adjusted and realigned the entrance door to Willow Room #302. Reattached carbon monoxide detector to the ceiling in Oak Hall East. Removed several wasp nests on the underside of the concrete picnic table at Adventure Park and from ceiling in Storage Room #330 at MCCC. Replaced latch to access panel near urinal in men’s locker room at the Swim Center. Repaired drywall on ceilings in lobby restrooms. Replaced light under overhang and reattached drawer face at City Hall workstation #2720. Public Works Department Report – September 6, 2023 Page 3 Work/Description Units Location/Description Removed keyboard tray and installed workstation for office #2723. Reattached vent cover behind desks at OPP office. Reattached panic button at MCCC. Replaced pulley rope on umbrella at Library. Replaced soap dispensers in women’s restroom at Lake Poway upper restroom. Replaced latch and tighten toilet seat at Skate Park. Adjusted entrance door at Templar's Hall. Removed and disposed of paper shredder at Development Services. Repaired paper towel dispenser latch in women's restroom at MCCC. Performed annual maintenance on modular operable wall in Oak Hall at MCCC. Completed water mitigation/restoration project at Poway Center of Performing Arts. Contract Inspections Inspected LMD 86-3A, B. Inspected City Hall, Library and Sheriff Station. Inspect Right of Way’s at Metate Triangle and South Pomerado Road. Inspected North Bus stop. Repaired irrigation at LMD 86-1 Del Poniente Road and LMD 86-3A Metate Lane. Removed 12 volunteer trees at LMD 86-1 Lake Poway Road. Removed large limb at LMD 86-2B. Met with resident at Twin Circle to inform her the tree is her responsibility. Delivered street light pole to Lennar for the Farms project. Completed City Hall monthly elevator inspections. Repaired duct detector at PCPA and PIV inspection. Installed connectors at Nelson House. Completed exterior window cleaning at PCPA. Investigated pest control issues at Fire Station #3 and Community Park. Put up café lights at Old Poway Park. Lights out at Silverset Park. Customer Inquiries Streetlights, Traffic Signals, and Park Lights. Streetlight Issues Powers Road, Poway Hills Drive, and Arabian Way. Traffic Signal / Emergency Poway Road and Gate Drive, Pomerado Road and Camino del Norte, Scripps Poway Parkway Public Works Department Report – September 6, 2023 Page 4 Work/Description Units Location/Description and Pomerado Road, Pomerado Road and Poway Road, Twin Peaks Road and Tierra Bonita Road. USA Mark outs Espola Road and Cloudcroft Court, Lost Dutchman Drive, Eagle Mine Drive, Match Point Drive, Sutter Mill Road, Racquet Drive. Work Orders Completed / In Progress 42/54 Parks, Trails & Landscape Maintenance Aubrey Park Replaced wood on multiple picnic tables and benches. Planning to paint all wood tables and benches in the next few weeks after they dry from the rain. Spread out all mulch piles. City Owned Properties Completed property inspections. Community Park Cleaned up tree debris caused by storm. Trimmed shrubs and added mulch in planters at MCCC. Replaced four wood picnic tables with new plastic tables. Addressed multiple incidents of graffiti. Garden Road Park Scheduled two high tree limb hangers with WCA, staff assisted as needed. Weed abatement throughout the park and trail. Park and facility maintenance for one week completed by Garden Road Park staff. Hilleary Park Cleaned silt off the tennis courts from the creek overflowing and removed tree debris caused by the recent storm. Trimmed shrubs along the Solara Border and added mulch to the planters. Addressed multiple incidents of graffiti on walkways, picnic tables and equipment. Lake Poway Park Scheduled three tree removals and two high tree limb hangers with WCA, staff assisted as needed. Added additional irrigation lines and spray heads along the back of the Pavilion. Added topsoil where tree was removed, this will be replaced later this year. Old Poway Park Provided support for multiple large events and activities. Cleaned up facility following the storm. Poway Oaks Park Removed low hanging tree branches near the basketball court. Silverset Park Repaired a section of chain link fencing that had been removed to allow WCA access to tree debris a few weeks ago. Public Works Department Report – September 6, 2023 Page 5 Work/Description Units Location/Description Assisted Lake Poway staff with park mowing. Replaced two park fence posts and four rails. Garden Road Park staff assisted park and facility maintenance for this park for one week. Starridge Park Cleaned up debris throughout the facility following the storm. Valle Verde Park Trimmed and cleaned along Saint Andrews sidewalk. Removed graffiti in men’s restroom and reported to the Graffiti Tracker. Completed the spreading of landscape mulch in the pocket park. Serviced one day of the Lake Poway Park and facility maintenance. Dragged the ballfield infield to fill in low areas. Checked irrigation system and completed one head repair. Miscellaneous Parks Completed the Crosthwaite Yard duties. Needed more efforts to address the extra green waste from the storm cleanup at all locations. Miscellaneous Trails Checked known locations for trail head runoff after the storm and addressed each location. Removed fallen tree limbs along the Tierra Bonita Road and Dearborn Trail. Repaired erosion made along Pomerado Trail. Removed two trail fence posts and four rails along Twin Peaks Trail that will not be replaced. Weed abatement mowing along Kent Trail. Removed Sumac brush and continued erosion epairs along Lake Poway Trail. -Removed two fallen tree limbs along the Old Coach Trail. Trimmed back tree branches encroaching onto Espola Trail. Emergency Response Emergency Response Callouts 16 6-Debris in road, 4 tree limbs in road, 1 tree limb on trail, 1 tree limb on sidewalk. 3-Irrigation Leaks. 1-Pothole. 1-Hydrant knock down. 2-Residents concerned about running water down the street. 1-Resident concerned about backflow/water service. 2-Hydrants Leaks. DEPARTMENT TRAINING Safety Training N/A UTILITIES Public Works Department Report – September 6, 2023 Page 6 Work/Description Units Location/Description Water Distribution System Operations Mark-Outs 156 Distribution Maintenance 271 Water System Shutdown 3 The Farm, Larchmont Replace Water Service 2 Pequot, Buckskin Auto Accidents 2 Fire hydrant and Air release Customer Service Repairs: Leaks, AMS updates, non-ops. 4 Annual Test Reports 157 Backflows Tested 12 Large Meter Tests 3 Water Treatment Plant and Utility Systems Operations Lake Poway Rainfall (inches) Lake Poway and Poway Dam 930.6 Lake Poway had copper sulfate application to reduce algae growth. Water Treatment Plant 13978 Radio communications were down on the south side of Poway, due to main hubs going down. Most communication issues have been fixed. There are still two tanks where communication is down, and we will be manually taking level reads. The parts will be delivered on 9-5-23 and repairs will be made on 9-26-23, if radio parts arrive. Water quality remains good. Trial zeta meter at the TP is being used to fine tune coagulation/ flocculation process. Ammonia feed lines were descaled and flushed to return feed flows to normal. Collection System Maintenance Sewer Mainlines Rodded (Vactor) Routine Mainline Rodding (l/ft.) 8,012 Monthly High Frequency Rodding (l/ft.) 0 Quarterly High Frequency Rodding (l/ft.) 431 Special Mainline Rodding (l/ft.) 0 Total Mainline Rodded (l/ft.) 8,443 Sewer Mainlines Inspected (CCTV) Routine Mainline Inspection (l/ft.) 743 Special Mainline Inspection (l/ft.) 111 Total Mainlines Inspected (l/ft.) 854 Utility Crew Task Count Annual Lateral Assessments 36 Bi-Annual Lateral Assessments 3 Laterals Inspected 41 Laterals Rodded 23 Laterals Repaired 2 Lateral Blockage Mitigation 0 SSO Spill Volume Estimation 0 Public Works Department Report – September 6, 2023 Page 7 Manhole Maintenance 1 Manholes Raised 0 Manholes Inspected 0 Easement Maintenance 0 Customer Service 1 Total of Division Tasks Completed 147 Recycled Water System Recycled Site Inspections 0 Four-Year, Four-Hour Potable Cross- Connection Tests 4 Four Year, 24 Hour Recycled Irrigation Test 4 Annual Recycled Site Inspection 15 Customer Service 1 DRC Plans Reviewed 18 Total Completed Tasks 42 Fats, Oils, Grease (FOG) Program Business License Review 7 Site Inspection 0 FOG Permit Issued 0 Customer Service 0 Total of Completed Tasks 7 September 07, 2023 TO:Chris Hazeltine, City Manager City of Poway FROM:Lon Nguyen, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 8/18/2023 - 8/24/2023 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Kelly A. Martinez, Sheriff Arrested Name Violations Arrest Location 08/18/2023 GONZALEZ, RAQUEL 602 PC - TRESPASSING (M)14823 Pomerado Road, Poway 08/19/2023 VELASQUEZ, JESSE 4462.5 VC - UNLAWFUL DISPLAY OF REG:INTENT NON-COMPLIANCE (M); 496 (A) PC - RECEIVE/ETC KNOWN STOLEN PROPERTY [$950 OR LESS] (M) 14672 Brookstone Drive, Poway 08/21/2023 GUILL, CORINNA 243 (E)(1) PC - BATTERY:SPOUSE/EX SPOUSE/DATE/ETC (M) 14815 Pomerado Road, Poway 08/21/2023 KIM, SOPHIA 273.6 (A) PC - VIOLATE DOMESTIC VIOLENCE COURT ORDER (M) 13098 Poway Rd #303, Poway 08/21/2023 ZENKUS, CHRISTOPHER 166 (A)(4) PC - CONTEMPT OF COURT:DISOBEY COURT ORDER (M) 16309 Summer Sage Road, Poway 08/23/2023 JUVENILE 10851 (A) VC - TAKE VEHICLE W/O OWNER'S CONSENT/VEHICLE THEFT (F); 459 PC - BURGLARY (VEHICLE) (F) Poway 08/23/2023 VASQUEZ, EDDIE 273.6 (A) PC - VIOLATE DOMESTIC VIOLENCE COURT ORDER (M) 13250 Civic Center Drive, Poway 08/24/2023 STROM, SVERRE 273.6 (A) PC - VIOLATE DOMESTIC VIOLENCE COURT ORDER (M) 13503 El Mar Ave, Poway 08/24/2023 ZAMORA, LIBRADO 14601.2 (A) VC - DRIV W/LIC SUSP/REV W/PRIOR DUI CONV (M) 14823 Pomerado Rd, Poway 08/24/2023 YAP, CHRISTOPHER 12500 (A) VC - DRVG WITHOUT VALID DRVR'S LIC (I); 11364(A) HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) Poway Road / Pomerado Road, Poway Keeping the Peace Since 1850 Category Arrests DUI 1 Felony 1 Misdemeanor 9 Total 11 Category Cases Felony 8 Misdemeanor 2 Total 10 Lon Nguyen, Lieutenant Poway Station Captain Nancy Blanco, Poway Station Keeping the Peace Since 1850 September 07, 2023 TO:Chris Hazeltine, City Manager City of Poway FROM:Lon Nguyen, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 8/25/2023 - 8/31/2023 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Kelly A. Martinez, Sheriff Arrested Name Violations Arrest Location 08/25/2023 FOOTE, MELANIE 11350 (A) HS - POSS NARCOTIC CONTROLLED SUBS (M); 11364(A) HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 14225 Poway Road, Poway 08/25/2023 HISGHMAN, NICHOLAS 11364(A) HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) Oak Knoll Dr/crest Rd, Poway 08/25/2023 HANSON, LISA OW-F ZZ - FELONY OTHER AGENCY'S WARRANT 14036 Poway Road, Poway 08/26/2023 WILLIAMS, APRIL 14601.2 (A) VC - DRIV W/LIC SUSP/REV W/PRIOR DUI CONV (M) 13301 Poway Rd, Poway 08/26/2023 ROJASAPARICIO, ORBELIN 10852 VC - TAMPER WITH VEH; 488 PC - PETTY THEFT(from Building) (M); 594 (B)(2)(A) PC - VANDALISM [$400 OR LESS] (M) 18186 Old Coach Rd, Poway 08/26/2023 ROJASAPARICIO, ORBELIN 647 (F) PC - DISORD CONDUCT:ALC (M)18186 Old Coach Rd, Poway 08/26/2023 MEADOWS, WILLIAM 243 (E)(1) PC - BATTERY:SPOUSE/EX SPOUSE/DATE/ETC (M) 12840 Amber Hill Ln, Poway 08/28/2023 GARCIA, CHARLIE 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH SERIOUS INJURY (F); 273 A (B) PC - WILLFUL CRUELTY TO CHILD NO GBI (M) 12823 Granada Drive, Poway 08/30/2023 GONZALEZ, RACQUEL 11364(A) HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 602 PC - TRESPASSING (M) 14823 Pomerado Road, Poway 08/31/2023 MOOR, MICHAEL 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F) 15205 State Route 67, Poway Keeping the Peace Since 1850 08/31/2023 TALIAFERRO, TONI 24252 (A)(1) VC - FAILURE TO MAINTAIN VEH LIGHTING EQUIP (I); 14601.1 (A) VC - DRVG WHILE LIC SUSP OR REVOKED:OTHER REASONS (M); 4462.5 VC - UNLAWFUL DISPLAY OF REG:INTENT NON-COMPLIANCE (M) 13536 Poway Rd, Poway 08/31/2023 GUZMAN, EDWIN BW-F ZZ - FELONY BENCH WARRANT (OUR AGENCY) 13923 Poway Road, Poway Category Arrests DUI 3 Felony 4 Misdemeanor 8 Total 15 Category Cases Felony 5 Misdemeanor 6 Total 11 Lon Nguyen, Lieutenant Poway Station Captain Nancy Blanco, Poway Station Keeping the Peace Since 1850