Item 2 - Approval of the August 15, 2023 Regular City Council Meeting MinutesSeptember 19, 2023, Item #2AGENDA RE PO RT City of Poway DATE: TO: FROM: September 19, 2023 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk (858) 668-4535 or ~gallagher@poway.org CITY COUNCIL SUBJECT: Approval of the August 15, 2023 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • August 15, 2023 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Powa·y Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended the City Council approve the August 15, 2023 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A August 15, 2023 Regular City Council Meeting Minutes Reviewed/Approved By: w~1da::::---Assistant City Manager 1 of 5 Reviewed By: Alan Fenstermacher City Attorney I City Manager
September 19, 2023, Item #2NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES August 15, 2023 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Counc/1/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Special Meeting to order at 7:00 p.m. ROLL CALL Present: Brian Pepin, Peter De Hoff, Anita Edmondson, Caylin Frank, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Bob Manis; Director of Finance Judy Tran; Director of Human Resources and Risk Management Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Nancy Blanco, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Frank led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus asked the public to keep the residents of Lahaina in their thoughts and prayers as he led a moment of silence. PRESENT A TIO NS None. 2 of 5 ATTACHMENT A
September 19, 2023, Item #2City of Poway -Minutes -August 15, 2023 PUBLIC COMMENT Kathleen Lippitt requested Council support of AB 1207, the Child Cannabis Protection Act. CONSENT CALENDAR Motioned by Mayor Vaus, seconded by Councilmember Pepin to approve Consent Calendar Items 1 through 7. Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Pepin, De Hoff, Edmondson, Frank, Vaus None None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the June 6, 2023 Regular City Council Meeting Minutes 3. City's Investment Report as of June 30, 2023 4. Authorization to Purchase Four (4) Stryker Power Gurneys and Two (2) Power Loading Systems 5. Acceptance of the Poway Swim Center Locker Room Roof Replacement Project, RFP No. 23-011 with Danny Letner, Inc. OBA Letner Roofing Company as Complete 6. Acceptance of City Facilities General Maintenance and Repair -Wood 2021-22 Project, Bid No. 22-010 with GQ Builders, Inc. as Complete 7. Second Reading and Adoption of Ordinance No. 861 entitled "An Ordinance of the City Council of the City of Poway, California, Pursuant to Section 16.16.110 of the Poway Municipal Code Concerning Relinquishment of Trail Easement (APN 273-102-01-00)" ORDINANCES FOR INTRODUCTION None. PUBLIC HEARINGS: None. STAFF REPORTS: 8. Approve the Execution and Delivery of an Installment Purchase Agreement for the Purpose of Causing the Issuance of Not to Exceed $38,000,000 Aggregate Principal Amount of Water Revenue Bonds, Series 2023A, and Approving the Execution and Delivery of Certain Documents in Connection Therewith and Certain Other Matters 3 of 5
September 19, 2023, Item #2City of Poway -Minutes -August 15, 2023 Interim Director of Finance Tim McDermott and Principal Civil Engineer Shadi Sarni presented the item. Mr. McDermott introduced the item. He noted project funding is provided by the four-year water utility rate plan adopted in November 2021 for calendar years 2022 through 2025. Ms. Sarni then provided an overview of the Water Infrastructure Improvement Program, discussing the program's goals, and the various components of the program including the Clearwell Bypass, Clearwell Replacement and Treated Water Facilities Projects. Mr. McDermott provided additional background on the Series 2021A Water Revenue Bonds, issued in November 2021 for the Water Program. He detailed the proposed terms for the 2023A Water Revenue Bonds including the debt service structure, the bond rating and the annual debt service. He noted the bonds would be issued by the Poway Public Financing Authority. Mr. McDermott acknowledged the financing team for the water revenue bonds, and discussed the key documents presented for City Council consideration including resolutions, indenture of trust, installment purchase agreement, bond purchase agreement, preliminary official statement, and continuing disclosure agreement. In conclusion, Mr. McDermott provided a timeline from the authorization of financing through the award of contract for the Clearwell Replacement Project. Public Comment: None. End of Public Comment. Council Discussion Ensued. City Staff responded to Council inquiries. Motioned by Mayor Vaus, seconded by Councilmember Pepin to adopt the Resolution approving the execution and delivery of an Installment Purchase Agreement and approve the execution and delivery of certain documents in connection therewith and certain other matters. Motion carried unanimously. Motioned by Authority Chair Vaus, seconded by Authority Director De Hoff to adopt the Resolution approving the sale of its Water Revenue Bonds, Series 2023A and approve the execution and delivery of certain documents in connection therewith and certain other matters. Motion carried unanimously. WORKSHOPS None. COUNCIL-INITIATED ITEMS: 9. Appointment to Regional Agencies' Boards, Commissions and Committees for 2023 Mayor Vaus presented the item. He explained the process of appointing Council Members to Regional Assignments typically occurs in December however, due to vacancies which exist due to the resignation of Councilmember Leonard, Councilmember Edmondson agreed to be the alternate member on the San Dieguito Riverpark Joint Powers Authority and the Primary member for the Goodan Ranch Policy Committee. 4 of 5
September 19, 2023, Item #2City of Poway -Minutes -August 15, 2023 Public Comment: None. End of Public Comment. Motioned by Mayor Vaus with concurrence from Council to appoint Councilmember Edmondson to vacancy positions on the Regional Boards, Commissions & Committees for 2023 as the alternate member on the San Dieguito Riverpark Joint Powers Authority and the Primary member for the Goodan Ranch Policy Committee. Motion carried unanimously. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) Councilmember De Hoff provided updates on the Regional Solid Waste Association (RSWA) and the Metro Wastewater Commission Joint Powers Authority. He spoke regarding RSWA's work on recent waste water spills and noted his role on the committee is to keep Poway's costs down over the short and long term. CITY MANAGER ITEMS None. CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session) None. CLOSED SESSION None. ADJOURNMENT The meeting was adjourned at 7:53 p.m. 5 of 5 Carrie Gallagher, CMC City Clerk City of Poway, California