Item 3 - Acceptance of Espola Road Safety Improvements – Phase 2 Project; Bid #21-021, with Tri-Group Construction & Development, Inc as CompleteAGENDA REPORT CityofPoway
DATE:
TO:
FROM:
CONTACT:
CITY COUNCIL
SUBJECT:
September 19, 2023
Honorable Mayor and Members of the City Council
Robert Manis, Director of Development Services.../))t
Tracy Beach, City Engineer -re>
(858)668-4652, tbeach@poway.org
Acceptance of the Es pol a Road Safety Improvements - Phase 2 Project; Bid No.
21-021, with Tri-Group Construction and Development, Inc. as Complete
Summary:
On July 20, 2021, the City Council awarded the contract for the Espola Road Safety Improvements -
Phase 2 project; Bid No. 21-021 to Tri-Group Construction and Development, Inc., in the amount of
$1,899,805.00. This action will accept the project as complete.
Recommended Action:
It is recommended the City Council:
(1)Accept the Espola Road Safety Improvements -Phase 2 project as complete;
(2)Authorize the City Clerk to file and record the Notice of Completion;
(3)Authorize the release of the retention in the amount of $125,278.35, if unencumbered, 45
days after City Council acceptance;
(4)Release the North American Specialty Insurance Company Bond for Material and Labor in the
amount of $1,899,805.00 after the release of retention; and
(5)Retain the North American Specialty Insurance Company Bond for Faithful Performance for a
period of one year.
Discussion:
This project completed the installation of pathway improvements along Espola Road that was
suspended in 2019. The project was suspended to allow time to refine the project design and
complete the utility undergrounding since the existing utility poles were in conflict with the proposed
pathway improvements. The improvements added a decomposed granite pathway along the west
side of Espola Road from Mountain Road to just north of Northcrest Lane. This provides a continuous
path of travel from Twin Peaks Road to Titan Way along Espola Road. New asphalt berm, lodgepole
fencing, retaining walls, grouted rock surface parkway, curb ramps, driveways, utility relocations,
landscape and irrigation, signing and striping, and other related improvements were included in this
project.
1 of 2 September 19, 2023, Item #3
September 19, 2023, Item #3There were seven change orders during this project resulting in a contract increase of $605,762.05. Some of the items in the various change orders included surveying research of County records to identify monuments and then locate them in the field, San Diego Gas & Electric stand-by accommodations due to a high-pressure gas main in the project vicinity, trimming of lodgepole posts for sight visibility, relocation of existing water meters and adjustments in constructed quantities due to some differences from the Bid Schedule quantities. The final contract amount for this project is $2,505,567.05. Staff recommends accepting the work so retention can be released, and the warranty period can begin. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: The total approved budget for the Espola Road Safety Improvements -Phase 2 project (STR0001) is $2,772,257.34. Sufficient funds are available for the release of retention ($125,278.35). Funds remaining in the project ($419,461.23) will be returned to the Capital Improvement Project Fund for future projects. Public Notification: None. Attachments: None. Reviewed/Approved By: Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: ~ ChnsHane City Manager