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Item 4 - Authorization to Purchase Network Firewalls Utilizing NASPO Cooperative Purchasing Program Contract #7-20-70-47-01September 19, 2023, Item #4DATE: TO: FROM: CONTACT: SUBJECT: summary: AGENDA RE PO RT City of Poway September 19, 2023 Honorable Mayor and Members of~~ ?ty Council Judy B. Tran, Director of Finance LW' Brad Rosen, Assistant Director of Finance Operations ~ (858) 668-4452 or brosen@poway.org CITY COUNCIL Authorization to Purchase Network Firewalls Utilizing NASPO Cooperative Purchasing Program Contract #7-20-70-47-01 The City of Poway (City) approved Fiscal Year 2023-24 Capital Replacement Equipment Fund budget includes funding to purchase firewall replacement hardware for the City Hall data center. The City is a member of several cooperative purchasing organizations including the National Association of State Procurement Officials (NASPO) ValuePoint which establishes and provides nationwide competitively solicited purchasing contracts that can be utilized by member agencies, such as the City. For optimal pricing, it is recommended the purchase of network firewall equipment be made through the NASPO ValuePoint Purchasing Program utilizing Contract #7-20-70-47-01 with ePlus Technology, Inc. The total estimated cost for this purchase, including hardware, associated security software subscription, three-year 24/7 maintenance and hardware support and sales tax is $116,010.88. Recommended Action: It is recommended the City Council authorize the purchase of firewall replacements for the City Hall data center for a total cost of $116,010.88 and authorize the City Manager to execute the necessary documents. Discussion: In 2018, the City implemented next generation redundant firewalls at the City Hall data center. These firewalls are nearing end of life from the manufacturer. Additionally, increased bandwidth requirements due to existing City applications in the cloud, future movement of City applications to the cloud, and staff telecommuting require newer firewalls to handle the increased network traffic managed through this hardware. As part of the City's asset management replacement program to keep our hardware technology current and supported by the manufacturers, funds were budgeted for the replacement of the City Hall network firewall equipment. 1 of 4 September 19, 2023, Item #4It is recommended the firewalls, associated security software subscriptions, and three-year 24/7 maintenance and support be purchased through the NASPO ValuePoint Purchasing Program utilizing Contract #7-20-70-47-01 with ePlus Technology, Inc. as the reseller. All agreements offered through the NASPO ValuePoint Cooperative Purchasing Program have been awarded via a thorough Request for Bid (RFB) competitive solicitation program by a public agency/government entity (e.g., state, city, county, public university, or school district). The program provides a streamlined and effective procurement option by establishing agreements with manufacturers and suppliers currently on an existing multiple award schedule with a competitive procurement procedure. Section 3.28.110 of the Poway Municipal Code permits the use of cooperative purchasing programs for procurement of supplies, services, and equipment when the administering agency has made their purchase in a competitive manner. Environmental Revjew: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: The City proactively plans for the replacement of its information technology assets by annually setting aside a portion of the anticipated replacement costs. As such, funding is available in the Fiscal Year 2023-24 Capital Replacement Equipment Fund (115010-61212) for the purchase of network firewall replacements for the City Hall data center. The total cost of this purchase is $116,010.88. Public Notification: None. Attachments: A. ePlus Technology, Inc. Quote (for cybersecurity purposes hardware detail is redacted) Reviewed/Approved By: Assistant City Manager 2 of 4 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chfff!!i;;d City Manager September 19, 2023, Item #4e+ eP/us Customer Name CITY OF POWAY Quote No: 23021299 Quote Name: Quotation Date: 0812812023 ePlus Technology inc, 13595 Dulles Technology Drive, Herndon, VA, 20171 External Notes:NASPOAR3227 / CA Participating Addendum 7-20-70-47-01 Line No. Part Number MFG !001 1002 1003 1004 loos Shipping: Packing: Sales Support Contact MELINDA KAHALE Sales Support Phone: 949-988-684 7 Ext6847 Sales Support Email: MKAHALE@EPLUS.COM Account Executive: Lee Garlslein Account Executive Phone: 949-930-7356 Account Executive Email: lee.gartstein@eplus.com Description/Line Notes QTY Customer PO No Order No: Expiration Dale: 09/27/2023 Unit Price Ext Price 2 11.75881 23,517.62 -2 27,70297 55,405.94 --2 6,31845 12.636 901 2 10,26000 20.s20.001 2 978.10 1,956201 114,036.661 Sub Total (USD): 114,036.66 Est Tax (USD): 1,974.22 Freight (USD): 0.00 Total (USD): 116,010.88 II orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions fo Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shall not be deemed acceptance o any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. An periodic payment obligations for specific offerings, along with customer-incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non-cancelabl for any reason except by public sector customers required by law to terminate due to non-appropriation of funds. PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control. As al result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non--cancelable and products non-returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, o is zero, freight will be added to the invoice. Unless Bill-To company is exempt from Safes Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship-to instructions and products will be deemed delivered notwithstanding any failure of customer personnel to sign for receipt due to facility closing or otherwise. <( I-z w ~ :x: V <( I-I-<( "" .... 0 M September 19, 2023, Item #4Customer Acceptance Bill To Signature: CITY OF POWAY Name: 13325 CIVIC CENTER DR Title: POWAY CA 92064 Date: UNITED STATES Customer PO #: BRAD ROSEN ©2023 ePlus inc. All rights reserved. Ship To CITY OF POWAY 13325 CIVIC CENTER DR POWAY CA 92064-5755 UNITED STATES WGDC P1 4.0.1.8 '<t .._ 0 ~