Res 23-049RESOLUTION NO. 23-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, AUTHORIZING THE PURCHASE OF
FOUR NEW FULL-SIZE CAB AND CHASSIS, ONE LIGHT -DUTY
PICKUP TRUCK, ONE ROLLBACK TRAILER AND AN
APPROPRIATION OF FUNDS
WHEREAS, the City of Poway (City) operates and maintains over 125 street -legal vehicles
and other heavy equipment for the purposes of inspecting, maintaining and operating City facilities
and infrastructure and to provide public safety services;
WHEREAS, each year several of these vehicles and pieces of equipment must be
replaced as they exceed their useful life or have excessive mileage;
WHEREAS, the City proactively plans for the replacement of these vehicles and pieces of
equipment by accumulating resources in the Capital Replacement Equipment Fund through
annual rent charges to the various departmental operating budgets associated with the use of
such vehicles and equipment;
WHEREAS, any additional amounts estimated to be required to replace vehicles and
equipment in the year of the planned replacement that are in excess of the amounts accumulated
in the Capital Replacement Equipment Fund are funded through additional amounts budgeted in
the various departmental operating budgets associated with the use of such vehicles and
equipment, thereby helping to ensure the financial sustainability of the Capital Replacement
Equipment Fund;
WHEREAS, the fiscal year 2023-24 adopted operating budgets include amounts budgeted
in both the Capital Replacement Equipment Fund and in various departmental operating budgets
for the purchase or replacement of various vehicles and equipment; and
WHEREAS, Poway Municipal Code Section 3.28.110 provides for the use of cooperative
purchasing programs for the purchase of supplies, services, and equipment when the
administering agency has made their purchase in a competitive manner.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
SECTION 1: The purchase of four full-size cabs and chassis from Downtown Ford
Sacramento utilizing the California Department of General Services State Contract No. 1-22-23-
20F, at total cost of $230,851.98 is authorized.
SECTION 2: The purchase of one light -duty pickup truck from Downtown Ford
Sacramento utilizing the California Department of General Services State Contract No. 1-22-23-
20F, at cost of $70,564.57 is authorized.
SECTION 3: The purchase of one rollback trailer from Trail King Industries, Inc. utilizing
the Sourcewell Cooperative Purchasing Agreement No. 092922-TKI at a cost of $70,305.80 is
authorized
Resolution No. 23-049
Page 2
SECTION 4: The City Council authorizes the following appropriations: $7,837.06 from
the General Fund Unassigned Fund Balance to Streets Maintenance account number 411040-
61040 for the purchase of one full-size cab and chassis; $24,402.44 from the General Fund
Unassigned Fund Balance to Streets Maintenance account number 411040-61040 for the
purchase of rollback trailer.
SECTION 5: The City Manager is hereby authorized to execute any documents
necessary for these purchases.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the
City of Poway, California on the 3rd day of October, 2023 by the following vote, to wit:
AYES: DE HOFF, EDMONDSON, PEPIN, FRANK, VAUS
NOES: NONE
ABSTAINED: NONE
ABSENT: NONE
DISQUALIFIED: NONE
'Steve Vaus, Mayor
ATTEST: