Item 3 - Acceptance of the FY2021-22 Annual Trash Capture Program with United Storm Water, Inc., as CompleteNovember 7, 2023, Item #3AGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: November 7, 2023 Honorable Mayor and Members of the City Counc&A Robert Manis, Director of Development Services rv~ Andrea Thomas, Associate Civil Engineer dJ .. (858) 668-4605 or athomas@poway.org 'VJ1., CITY COUNCIL SUBJECT: Acceptance of the FY2021-22 Annual Trash Capture Program with United Storm Water, Inc., as Complete Summary: On June 7, 2022, the City Council awarded the construction contract for the FY2021-22 Annual Trash Capture Program with United Storm Water, Inc., the lowest responsible and responsive bidder, in the amount of $132,389.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the FY2021-22 Annual Trash Capture Program as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of retention in the amount of $6,348.65, if unencumbered, 45 days after City Council acceptance; 4) Release the Arch Insurance Company Bond for Material and Labor in the amount of $132,389.00 after the release of retention; and 5) Retain the Arch Insurance Company Bond for Faithful Performance for a period of one year. Discussion: The Annual Trash Capture Program is an unfunded State mandate enforced by the Regional Water Quality Control Board (RWQCB) to capture all trash greater than 5mm, essentially anything larger than a cigarette butt, in priority land use (PLU) areas. PLU areas are classified as commercial, industrial, and high-density residential as well as transit stops. The City has until 2030 to comply with the mandates. Private properties located in a PLU are also required to comply with this mandate. Any property that proposes development or redevelopment within a PLU is required to install trash capture devices as part of the permit approval process. The FY2021-22 Annual Trash Capture Program project installed trash capture devices in existing public storm drain inlets, catch basins, and cleanouts. The trash capture sites were identified according to the current volume of trash generated and the projected future volume generated by adjacent properties. The Annual Trash Capture Program for FY2021-22 included sixty-seven trash capture devices installed throughout the South Poway Business Park. During installation, two drain inlets were determined to be incompatible with the selected devices. The PLU areas associated with these inlets will be addressed in the next installation project. There was one change order for this project, which 1 of 2
November 7, 2023, Item #3decreased the contract amount by $5,416.00. The change order deducted the costs for materials and labor at the unit price of two devices eliminated due to site constraints revealed during construction. The final contract amount is $126,973.00. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the Annual Trash Capture Program account (DR00S) for the release of retention of $6,348.65 and final invoice of $126,973.00. Funds remaining in the project at year end will be applied toward FY2022-23 of the annual program. Public Notification: None. Attachments: • None. Reviewed/Approved By: Wend aserman Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager