Item 6 - Salary Range Adjustments for the Water Treatment Plant Manager and Assistant Director of Public Works for UtilitiesNovember 7, 2023, Item #6DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway November 7, 2023 Honorable Mayor and Members of the City Council Eric Heidemann, Director of Public Works CITY COUNCIL Jodene Dunphy, Director of Human Resources and Risk Management Eric Heidemann, Director of Public Works f2i}, (858) 668-4716 or eheidemann@poway.org Jodene Dunphy, Director of Human Resources and Risk Management b-,.'('3--(858) 668-4413 or jdunphy@poway.org U Salary Range Adjustments for the Water Treatment Plant Manager and Assistant Director of Public Works for Utilities The City of Poway is one of only four cities in San Diego County to own and operate its own Water Treatment Plant. Most communities within San Diego County receive treated, potable water from water or utility districts that are separate entities from the cities in which they operate. The significant responsibility of managing, maintaining, and operating the City of Poway's Lester J. Berglund Water Treatment Plant, where approximately three billion gallons of drinking water are treated every year, falls under the Water Treatment Plant Manager position. This is a critical position at the City of Poway, which is committed to providing the community with safe and reliable drinking water that meets and exceeds all state and federal standards for water quality. The Water Treatment Plant Manager position has recently become vacant, and an analysis of the San Diego market for comparable positions was conducted. Through the analysis, it was determined that the pay grade for the Water Treatment Plant Manager position is well below the median when compared to other water agencies and cities with water treatment plants. To put the City in a more competitive position for the recruitment of a new Water Treatment Plant Manager, an adjustment to the salary range is proposed. Due to salary compaction between the Water Treatment Plant Manager position and the Assistant Director of Public Works for Utilities, as well as a market analysis of the position, which is the direct supervisor, an adjustment to the salary range of the Assistant Director of Public Works for Utilities is also proposed. Recommended Action: It is recommended the City Council adopt a resolution revising the Management/Confidential Salary Schedule to reflect salary range adjustments for the positions of Water Treatment Plant Manager and Assistant Director of Public Works for Utilities. Discussion: The City's ability to recruit and retain a highly qualified and talented Water Treatment Plant Manager is critical at this time. The requirements for the position include a Water Treatment Operator Grade 1 of 5
November 7, 2023, Item #6TS certification issued by the State Water Resources Control Board Division of Drinking Water. Due to the specialized nature of the position and the small number of agencies that have a comparable position, the pool of qualified candidates is smaller within the region. Although the recruitment will be advertised across the entire state of California, it is important for Poway to have a competitive salary to attract qualified candidates from other agencies in the region as well as candidates from other regions in the State. Based on the market analysis conducted, the salary for Poway's Water Treatment Plant Manager position is ranked seventh out of eight agencies with similar positions in the County. To bring the position to median, a salary range adjustment of approximately 14.96% to Grade 740, with a monthly salary range of $10,697 to $13,003 is recommended. This would also move the salary position up two rankings to fifth out of eight agencies in San Diego county with similar positions. Due to salary compaction issues, an increase to the Water Treatment Plant Manager salary range would result in the top step of the range being higher than the top step of the Assistant Director of Public Works for Utilities. Therefore, a salary range adjustment will be needed for the position of Assistant Director of Public Works for Utilities, which also has a salary range well under median in the San Diego market. The recommended increase for the Assistant Director of Public Works for Utilities is 16.66% to Grade 791, with a monthly salary range of $12,309 to $14,962. This will bring the position closer to market median and solve the internal salary compaction issue with the Water Treatment Plant Manager. As part of the upcoming Fiscal Year 2024-2025 budget process, additional city positions will undergo a market review to ensure the City remains competitive with the goal of recruiting and retaining the most qualified, talented employees to serve the Poway community. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: The estimated annual cost increase for the two Salary Range Adjustments is $51,669. The estimated cost increase for the remainder of Fiscal Year 2023-24 is approximately $24,461 (including salary and benefits). Sufficient funds are available in the department's budget to cover the expenses for the remainder of the current fiscal year. Public Notification: None. Attachments: A. Resolution Reviewed/Approved By: Assistant City Manager 2 of 5 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager
November 7, 2023, Item #6RESOLUTION NO. 23-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING THE CITY OF POWAY MANAGEMENT/CONFIDENTIAL SALARY SCHEDULE REFLECTING THE SALARY RANGE ADJUSTMENTS FOR THE POSITIONS OF WATER TREATMENT PLANT MANAGER AND ASSISTANT DIRECTOR OF PUBLIC WORKS FOR UTILITIES WHEREAS, the City of Poway is committed to providing the community with safe and reliable drinking water that meets and exceeds all state and federal standards for water quality; WHEREAS, the Water Treatment Plant Manager position is responsible for managing, maintaining, and operating the City of Poway's Lester J. Berglund Water Treatment Plant, where approximately three billion gallons of drinking water are treated every year before being distributed to the Poway community; WHEREAS, the Water Treatment Plant Manager position recently became vacant and a market analysis of the salary for the position within the San Diego region was conducted; WHEREAS, the City's ability to recruit and retain a highly qualified and talented Water Treatment Plant Manager is critical at this time; WHEREAS, to be competitive and attract a qualified and talented Water Treatment Plant Manager to the City of Poway, a salary range adjustment is needed; WHEREAS, to prevent compaction between the salary range of the Water Treatment Plant Manager and the Assistant Director of Public Works for Utilities, a salary range adjustment for the Assistant Public Works Director of Utilities is also needed; and WHEREAS, City of Poway Personnel Rule 4.5, Salary Range Adjustments, requires all salary range adjustments be approved by the City Council and are effective on the date specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway, that the following salary range adjustments are authorized and reflected in the Management/Confidential Salary Schedule attached hereto as "Exhibit A", effective November 7, 2023: SECTION 1: Water Treatment Plant Manager from Grade 681 with a monthly salary of $9,304 to $11,310 to Grade 740, with a monthly salary of $10,697 to $13,003. SECTION 2: Assistant Director of Public Works for Utilities from Grade 731 with a monthly salary of $10,533 to $12,804 to Grade 791, with a monthly salary of $12,309 to $14,962. 3 of 5 II II II II ATTACHMENT A
November 7, 2023, Item #6Resolution No. 23-Page 2 PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 7th day of November, 2023 by the following vote, to wit: AYES: NOES: ABSTAINED: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 4 of 5
November 7, 2023, Item #6Exhibit A City of Poway Management I Confidential Salary Schedule Effective November 7 2023 Classification Title I Approx. Monthly I Salarv Ranee City Manager 25,826 Ir:,..,..,,,.. 1 c.,,.....,
... ,.t,_,._Will Min -Max Assistant City Manager 14,147 -19,805 Director of Community Services 13.473 • 18,862 Director of Development Services 13.473 • 18,862 Director of Finance 13,473 -18,862 Director of Human Resources & Risk Management 13,473 • 18,862 Director of Public Works 13,473 • 18,862 Fire Chief 13.473 • 18,862 Classification Title I Grade I Approx. Monthly I Salarv Rane.e Grouo 2A Exemot At-Will Assistant Director of Public Works for Utilities 791 12,309-14,962 Assistant Director of Public Works for Maintenance Operations 731 10,533 • 12,804 Assistant Director of Finance Operations 731 10,533 • 12,804 City Clerk 681 9,304 -11,310 City Engineer 780 11,807 • 14,3S2 City Planner 731 10,533 • 12,804 Deputy Fire Chief 780 11,807 • 14,352 Deputy Fire Marshal 620 7,954 • 9,668 Finance Manager 681 9,304 -11,310 Fire Battalion Chief (not at-will/2912 hrs/yr) 570 9,842 -11,964 Parks and Trails Area Manager 560 6,858 • 8,336 Principal Civil Engineer 731 10,533 • 12,804 Principal Civil Engineer• Utilities 731 10,533 • 12,804 Public Works Operations Manager 681 9,304-11,310 Recreation Area Manager 560 6,858 • 8,336 Recreation Area Manager CY-Rated) 681 9,304 • 11,310 Revenue and Operations Manager 681 9,304 -11,310 Water Treatment Plant Manager 740 10,697 • 13,003 Group 28 Exempt Accountant 481 5,645 • 6,863 Associate Civil Engineer 602 7,696 • 9,355 Associate Planner 521 6,256 • 7,604 Community Outreach Coordinator 571 7,078 • 8,603 Deputy City Clerk 571 7,078 • 8,603 GIS Analyst 531 6.412-7,794 Information Technology Analyst 531 6.412-7,794 Management Analyst 531 6,412 • 7,794 Necwork and Computer systems Analyst 550 6,691 • 8,133 Network and Computer Systems Administrator 631 8,208 • 9,977 Revenue and Operations Supervisor 571 7,078 • 8,603 Senior Accountant 561 6,905 • 8,394 Senior Civil Engineer 682 9,402·11,429 Senior Code Compliance Officer 501 5,954 • 7,238 Senior Fire Safety Inspector 541 6,573 • 7,989 Senior Human Resources Analyst 571 7,078 • 8,603 Senior Management Analyst 571 7,078 • 8,603 Senior Planner 581 7,255 • 8,819 Special Projects Engineer 571 7,078 -8,603 Utilities Administrator 631 8,208 -9,977 Water Utilities Distribution Suoervisor 640 8,356 • 10,157 Group 3 Non-Exempt Assistant Engineer 531 6.412 • 7,794 Assistant Planner 491 5,809 • 7,061 Code Compliance Officer 461 5,394 -6,557 Construction Maintenance Supervisor 501 5,954 - 7,238 Facilities Maintenance and Special Districts Supervisor 501 5,954 -7,238 Fire Safety Inspector 461 5,394 • 6,557 Fleet Maintenance Supervisor 521 6,256 • 7,604 Management Assistant 491 5,809 • 7,061 Parks Maintenance Supervisor 480 5,629 • 6,842 SCADA, Electrical, and Instrumentation Controls Supervisor 650 8,565 -10.411 Senior Accounting Technician 460 5,358-6,512 Utility systems Supervisor 650 8,565 -10.411 Wastewater Utilities Suoervisor 620 7,954 • 9,668 Group 4 Non-Exempt Accounting Technician II 360 4,185 • 5,087 Administrative Assistant Ill 331 3,913 • 4,756 Executive Assistant to the City Manager 451 5,263 • 6,397 Human Resources Technician I 412 4,768 • 5,795 Human Resources Te~hnician II 451 5,263 • 6,397 Senior Administrative Assistant• Confidential 380 4,397 • 5,345 5 of 5 Hourly Min 81.6175 77.7312 77.7312 77.7312 77.7312 77.7312 77.7312 Step 1 I Step 2 I Step 3 71.0148 74.5656 78.2939 60.7674 63.8055 66.9959 60.7674 63.8055 66.9959 53.6796 56.3636 59.1818 68.1228 71.5289 75.1053 60.7674 63.8055 66.9959 68.1228 71.5289 75.1053 45.8892 48.1837 50.5928 53.6796 56.3636 59.1818 40.5594 42.5873 44.7167 39.5701 41.5486 43.6261 60.7674 63.8055 66.9959 60.7674 63.8055 66.9959 53.6796 56.3636 59.1818 39.5701 41.5486 43.6261 53.6796 56.3636 59.1818 53.6796 56.3636 59.1818 61.7159 64.8016 68.0417 32.5690 34.1973 35.9072 44.4027 46.6227 48.9537 36.0948 37.8980 39.7938 40.8381 42.8781 45.0230 40.8381 42.8781 45.0230 36.9972 38.8454 40.7886 36.9972 38.8454 40.7886 36.9972 38.8454 40.7886 38.6050 40.5356 42.5627 47.3596 49.7256 52.2128 40.8381 42.8781 45.0230 39.8420 41.8323 43.9248 54.2479 56.9602 59.8084 34.3556 36.0718 37.8763 37.9221 39.8166 41.8083 40.8381 42.8781 45.0230 40.8381 42.8781 45.0230 41.8591 43.9500 46.1486 40.8381 42.8781 45.0230 47.3596 49.7256 52.2128 48.2123 50.6230 53.1541 36.9972 38.8454 40.7886 33.5176 35.1920 36.9526 31.1245 32.6793 34.3141 34.3556 36.0718 37.8763 34.3556 36.0718 37.8763 31.1245 32.6793 34.3141 36.0948 37.8980 39.7938 33.5176 35.1920 36.9526 32.4770 34.1010 35.8065 49.4176 51.8885 54.4829 30.9120 32.4578 34.0811 49.4176 51.8885 54.4829 45.8892 48.1837 50.5928 24.1484 25.3558 26.6237 22.5782 23.7062 24.8921 30.3653 31.8823 33.4771 27.5094 28.8837 30.3286 30.3653 31.8823 33.4771 25.3709 26.6397 27.9720 I Step 4 I 82.2086 70.3457 70.3457 62.1409 78.8606 70.3457 78.8606 53.1225 62.1409 46.9525 45.8074 70.3457 70.3457 62.1409 45.8074 62.1409 62.1409 71.4438 37.7025 51.4015 41.7829 47.2734 47.2734 42.8274 42.8274 42.8274 44.6897 54.8227 47.2734 46.1204 62.7986 39.7695 43.8981 47.2734 47.2734 48.4551 47.2734 54.8227 55.8119 42.8274 38.7995 36.0292 39.7695 39.7695 36.0292 41.7829 38.7995 37.5959 57.2071 35.7842 57.2071 53.1225 27.9549 26.1364 35.1504 31.8445 35.1504 29.3697 Resolution No. 23-Page 3 Max 114.2644 108.8233 108.8233 108.8233 108.8233 108.8233 108.8233 Step 5 86.3191 73.8724 73.8724 6S.2S17 82.8037 73.8724 82.8037 55.7786 65.2517 49.3002 48.0977 73.8724 73.8724 65.2517 48.0977 65.2517 65.2517 75.0160 39.5960 53.9715 43.8730 49.6382 49.6382 44.9698 44.9698 44.9698 46.9239 57.5651 49.6382 48.4275 65.9386 41.7589 46.0940 49.6382 49.6382 50.8792 49.6382 57.5651 58.6024 44.9698 40.7404 37.8314 41.7589 41.7589 37.8314 43.8730 40.7404 39.4754 60.0674 37.5732 60.0674 55.7786 29.3526 27.4437 36.9087 33.4375 36.9087 30.8382 Ap1110\·ed 11.11he Cily of Poway City Council meeting on I 1nt202J