2023 12-05 AgendaAGENDA Poway City Council
Council Chamber I 13325 Civic Center Drive I Poway, CA I 92064
December 5, 2023 I 7 p.m.
Thank you for participating in your local government and the City of Poway Council meetings.
Meetings I Regular City Council meetings are· held on the first and third Tuesday of the month at
7:00 p.m. in the Council Chambers located at 13325 Civic Center Drive, Poway, CA 92064. The Council
Chamber will be open to the public.
Public Meeting Access I Members of the public may attend the City Council meeting in person, or
watch the City Council meeting live online. Regular City Council meetings are broadcast live on Cox
Communication Channel 24 and Spectrum Channel 19. Council meeting videos are archived and
available for viewing on the City's website.
Speakers I Persons wishing to address the Council on matters not on the agenda may do so under
Public Comment. Those wishing to speak on items on the agenda may do so when the item is being
considered. Please submit a Speaker's Slip to the City Clerk prior to the meeting or the announcement
of the item. All comments will be limited to three (3) minutes. Per the Poway Municipal Code, the
speaking time may be reduced.
To Watch Live:
www.poway.org/councilmeetings
Agenda Materials I This agenda contains a brief summary of each item the Council will consider.
The Agenda and Agenda Packet is posted seven (7) days prior to regular City Council meetings and are
available for viewing on the City's website at www.poway.org. Sign up at https://poway.org/list.aspx to
receive email notifications when City Council agendas are published online. Items listed on the agenda
with a"#" symbol are in preparation.
PLEASE NOTE: Written comments received via email before 3:00 p.m. the day prior to the
meeting will be distributed as formal additional material as well as be made available online
prior to the City Council meeting. Written comments received after this deadline will be
forwarded to the Council, but not available online until after the City Council meeting.
Ame rican Disabilities Act Title II I In compliance with the Americans with Disabilities Act of 1990,
persons with a disability may request an agenda in appropriate alternative formats as required by
Title II. Any person with a disability who requires a modification or accommodation in order to
participate in a meeting should direct such request to the City Clerk's office 858-668-4530 at least 24
hours prior to the meeting.
Steve Vaus
Mayor
Caylin Frank
Deputy Mayor
Peter De Hoff
Council member
Anita Edmondson
Council member
Brian Pepin
Councilmember
Reminder I As a courtesy to all attendees, please silence all electronic devices and engage in
conversations outside the Council Chambers.
The City Council also sits as the City of Poway Planning Commission, Poway Housing Authority,
Public Financing Authority and Successor Agency to the Poway Redevelopment Agency
CALL TO ORDER:
ROLL CALL:
PLEDGE OF ALLEGIANCE:
MOMENT OF SILENCE:
PRESENTATION:
Poway Chamber of Commerce
PUBLIC COMMENT: In accordance with State law, an item not scheduled on the agenda may be
brought forward by the general public for comment; however, the City Council will not be able to
discuss or take action on any issue not included on the agenda. You may speak up to three (3) minutes.
Per the Poway Municipal Code, the speaking time may be reduced. Speakers have one opportunity to
address the Council under Public Comment.
CONSENT CALENDAR: The Consent Calendar may be enacted in one motion by the Council with a
Roll Call Vote without discussion unless a Councilmember, a member of the public, or City Manager
requests that an item be removed for discussion.
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the September 19, 2023 Regular City Council Meeting Minutes
3. Approval of Local Appointments List of City Council Appointed Committees for 2024
4. Approval of an Agreement with Graybar Electric Company, Inc to Purchase Un interruptible Power
Supply (UPS) Replacement Hardware and Appropriation of Funds
5. Acceptance of the Fire Station 1 Stairway Replacement Project with GQ Builders, Inc., as Complete
6. City's Investment Report as of September 30, 2023
7. Submission of Right-of-Way Certification Form for Federal-Aid Projects -Highway Safety
Improvement Program Cycle 10 Project
8. Acceptance of the FY 2022-2023 Street Overlay Project with Hazard Construction ENGR, LLC, as
Complete
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9. Approval of a Purchase and Sale Agreement Between the City of Poway and Pinnacle Reality of
California, LLC (Toyota of Poway) for the sale of 13655 Poway Road, Assessor Parcel Numbers 317-
190-2100 and 317-190-4500
10. Resolution Authorizing the Submittal of Grant Applications to the Department of Resources
Recycling and Recovery (Cal Recycle) for All Grant Programs for which the City of Poway is Eligible
and Authorizing the City Manager to Execute Documents Related to the Administration of
CalRecycle Grants
11. Approval of Consultant Agreements with Linscott, Law & Greenspan, Engineers and Kimley-Horn
& Associates, Inc., for As-Needed Traffic Engineering Services, RFP No. 24-006
12. Authorization to Purchase One (1) Medium-Duty Utility Truck through the GM Government Bid
Assistance Program
ORDINANCES FOR INTRODUCTION: None
PUBLIC HEARINGS: None
STAFF REPORTS:
13. Approving a CALPERS 180-day Waiting Period Exception to Hire a Retired Annuitant
City Manager's Recommendation: It is recommended the City Council approve the resolution
appointing an Interim Water Treatment Plant Manager pursuant to Government Code Sections
7522.56 and 21221 (h) and approving the waiver of the 180-day wait period for the newly retired
individual to work as a retired annuitant through OTS as the Interim Water Treatment Plant
Manager.
14. Request for Approval for the Submission of Applications for the Resyndication of Low-Income
Housing Tax Credits and Tax-Exempt Bonds for Haley Ranch Estates, Hillside Village, and Parkview
Terrace Affordable Housing Communities
City Manager's Recommendation: It is recommended the Poway Housing Authority 1) adopt a
Resolution authorizing Community HousingWorks to submit applications to apply for a new
reservation of low-income housing tax credits paired with a new allocation of tax-exempt bonds
to the California Tax Credit Allocation Committee and California Debt Limit Allocation Committee
for the affordable communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace; 2)
authorize the Executive Director to execute all necessary documents relating to the application
and implementation of low-income housing tax credit resyndication for the affordable
communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace; 3) authorize the
Executive Director to execute all necessary documents relating to the support of Community
HousingWorks' applications for tax-exempt bonds and low-income housing tax credits for the
communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace, including, providing
any needed commitment letters consistent with these applications, review and approval of
temporary relocation plans for community residents, and California Tax Credit Allocation
Committee local reviewing agency packages; 4) authorize (i) the transfer and assignment of the
existing Ground Lease and Regulatory Agreement dated September 26, 2000 by and between the
3 of 5 Regular City Council Meeting December 5, 2023
Poway Housing Authority, as housing successor to the former Poway Redevelopment Agency, and
Haley Ranch Estates Housing Associates, L.P., to a new low-income housing tax credit partnership
controlled by Community HousingWorks, yet to be formed, (ii) an amendment to the Ground
Lease to extend the initial term thereof for a new 55-year term, and (iii) an amendment to the
Regulatory Agreement to reaffirm the term thereof as in perpetuity; 5) authorize (i) the transfer
and assignment of the existing Ground Lease for Hillside Village, dated June 8, 2001, by and
between the Poway Housing Authority, as housing successor to the former Poway Redevelopment
Agency, and Community Housing of North County, to a new low-income housing tax credit
partnership controlled by Community HousingWorks, yet to be formed, and (ii) an amendment to
the Ground Lease to extend the initial term thereof Ground Lease for a new 55-year term; 6)
authorize (i) the transfer and assignment of the existing Regulatory Agreement for Hillside Village,
dated February 5, 2002, by and between the Poway Housing Authority, as housing successor to
the former Poway Redevelopment Agency, Breihan Housing Associates, L.P., and Community
Housing of North County, to a new low-income housing tax credit partnership controlled by
Community HousingWorks, yet to be formed, and (ii) an amendment to the Regulatory Agreement
to reaffirm the term thereof as in perpetuity; 7) authorize (i) the transfer and assignment of the
existing Loan Agreement for Hillside Village dated February 5, 2002, by and between the Poway
Housing Authority, as housing successor to the former Poway Redevelopment Agency, and
Breihan Housing Associates, L.P., and the existing Promissory Note and Deed of Trust executed
by Breihan Housing Associates, L.P. to a new Low-Income housing tax credit partnership, yet to
be formed, and, (ii) an amendment to the Loan Agreement and amendment to the Promissory
Note to restate the loan amount thereunder to include the full principal amount of the Loan and
all accrued interest through the date of finance closing, modify the interest rate on the Loan to
the Applicable Federal Rate compounding in effect as of the date of finance closing, and extend
the term of the Loan for a new 55-year term; and 8) authorize (i) the transfer and assignment of
the Ground Lease and Regulatory Agreement for Parkview Terrace, dated August 29, 1997 by and
among the Poway Housing Authority, as housing successor to the former Poway Redevelopment
Agency, Community Housing of North County, and Bowron Road Group, L.P., to a new low-income
housing tax credit partnership controlled by Community HousingWorks, yet to be formed, (ii) an
amendment to the Ground Lease to extend the initial term thereof for a new 55-year term, and
(iii) an amendment to the Regulatory Agreement to reaffirm the term thereof as in perpetuity.
15. Proposed Fiscal Year 2023-24 Capital Improvement Program
City Manager's Recommendation: It is recommended the City Council adopt the Resolution
approving the CIP Budget for Fiscal Year 2023-24.
WORKSHOPS: None
COUNCIL-INITIATED ITEMS:
16. Appointment of Deputy Mayor for 2024
17. Appointment to Regional Agencies' Boards, Commissions and Committees for 2024
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d))
CITY MANAGER ITEMS:
4 of 5 Regular City Council Meeting December 5, 2023
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session)
CLOSED SESSION: None
AD!OURNMENT:
State of California
County of San Diego
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) 55.
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AFFIDAVIT OF POSTING
I, Carrie Gallagher, CMC, City Clerk of the City of Poway, hereby declare under penalty of perjury that this notice of
a Regular Meeting as called by the City Council of the City of Poway was posted and provided on November 28,
2023. Said meeting to be held at 7:00 p.m., December 5, 2023, in the Poway City Council Chambers, 13325 Civic
Center Drive, Poway, California. Said notice was posted on the Bulletin Board at the entrance to City Hall.
~~JMJfi!d-Carrie Gallagher, CMC, Ci~ Ork
5 of 5 Regular City Council Meeting December 5, 2023