Item 8 - Acceptance of the FY 2022-2023 Street Overlay Project with Hazard Construction ENGR, LLC, as CompleteDecember 5, 2023, Item #8AGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: December 5, 2023 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services {!AA, Andrea Thomas, Associate Civil Engineer (858) 668-4605 or athomas@poway.org CITY COUNCIL SUBJECT: Acceptance of the FY 2022-2023 Street Overlay Project with Hazard Construction ENGR, LLC, as Complete Summary: On April 4, 2023, the City Council extended the FY 2021-2022 Street Overlay Project contract with Hazard Construction ENGR, LLC for the FY 2022-2023 Street Overlay Project, Bid No. 22-011, in the amount of $1,034,865.00. This action will accept the project as complete. Recommended Action: It is recommended the City Council: 1) Accept the FY 2022-2023 Street Overlay project as complete; 2) Authorize the City Clerk to file and record the Notice of Completion; 3) Authorize the release of the retention in the amount of $51,254.56 if unencumbered, 45 days after City Council acceptance; 4) Release the Nationwide Mutual Insurance Company Bond for Material and Labor in the amount of $1,034,865.00 after the release of retention; and 5) Retain the Nationwide Mutual Insurance Company Bond for Faithful Performance for a period of one (1) year. Discussion: The scope of work included the asphalt overlay and Americans with Disabilities Act pedestrian ramp removal and replacement on four residential streets within Street Maintenance Zone 6: Monte Vista, Gateway Drive, Casa Avenida, and Corte Rayito. Arterial asphalt patch repairs were completed on Pomerado Road between Twin Peaks and the northern boundary with the City of San Diego. This work was coordinated with the annual FY 2023-24 Street Maintenance and FY 2023-24 Citywide Striping projects. There was one change order for this project totaling $9,773.74 which results in a net reduction of the contract amount. The change order included additional materials to extend the pavement life in excessively damaged areas, some additional cost to perform work on a Saturday to lessen impacts to 1 of2
December 5, 2023, Item #8residents, and a zero out change order to adjust the contract to the exact quantities used. The final contract amount is $1,025,091.26. Environmental Review: The action of acceptance of. public improvements that have been completed, which were the subject of a prior environmental determination, is not considered a Project pursuant to Section 15378(b)(5) of the CEQA Guidelines and therefore not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the project account (ST023) for the release of retention. Public Notification: None. Attachments: None. Reviewed/ Approved By: Wendyaserman Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: cgJg City Manager