2023 12-05 ACTION AGENDA Steve Vaus Caylin Frank Peter De Hoff Anita Edmondson Brian Pepin
Mayor Deputy Mayor Councilmember Councilmember Councilmember
ACTION AGENDA
The Action Agenda of the City Council Meeting is a document provided immediately following
the Council Meeting in order for staff and the public to be aware of the business transacted
and actions taken by Council. This is a preliminary draft and not a legal record. The meeting’s
legal record is the Minutes approved by the City Council
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speaking time may be reduced.
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Agenda Materials | This agenda contains a brief summary of each item the Council will consider.
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December 5, 2023 | 7 p.m.
2 of 5 Regular City Council Meeting December 5, 2023
The City Council also sits as the City of Poway Planning Commission, Poway Housing Authority,
Public Financing Authority and Successor Agency to the Poway Redevelopment Agency
CALL TO ORDER: 7:00 p.m.
ROLL CALL:
Present: Brian Pepin, Anita Edmondson, Caylin Frank, Steve Vaus
Absent: Peter De Hoff
PLEDGE OF ALLEGIANCE:
MOMENT OF SILENCE:
PRESENTATION:
Poway Chamber of Commerce
PUBLIC COMMENT: In accordance with State law, an item not scheduled on the agenda may be
brought forward by the general public for comment; however, the City Council will not be able to
discuss or take action on any issue not included on the agenda. You may speak up to three (3) minutes.
Per the Poway Municipal Code, the speaking time may be reduced. Speakers have one opportunity to
address the Council under Public Comment.
CONSENT CALENDAR: The Consent Calendar may be enacted in one motion by the Council with a
Roll Call Vote without discussion unless a Councilmember, a member of the public, or City Manager
requests that an item be removed for discussion.
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
2. Approval of the September 19, 2023 Regular City Council Meeting Minutes
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
3. Approval of Local Appointments List of City Council Appointed Committees for 2024
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
4. Approval of an Agreement with Graybar Electric Company, Inc to Purchase Uninterruptible Power
Supply (UPS) Replacement Hardware and Appropriation of Funds
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
5. Acceptance of the Fire Station 1 Stairway Replacement Project with GQ Builders, Inc., as Complete
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
6. City's Investment Report as of September 30, 2023
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
3 of 5 Regular City Council Meeting December 5, 2023
7. Submission of Right-of-Way Certification Form for Federal-Aid Projects – Highway Safety
Improvement Program Cycle 10 Project
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
8. Acceptance of the FY 2022-2023 Street Overlay Project with Hazard Construction ENGR, LLC, as
Complete
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
9. Approval of a Purchase and Sale Agreement Between the City of Poway and Pinnacle Reality of
California, LLC (Toyota of Poway) for the sale of 13655 Poway Road, Assessor Parcel Numbers 317-
190-2100 and 317-190-4500
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
10. Resolution Authorizing the Submittal of Grant Applications to the Department of Resources
Recycling and Recovery (CalRecycle) for All Grant Programs for which the City of Poway is Eligible
and Authorizing the City Manager to Execute Documents Related to the Administration of
CalRecycle Grants
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
11. Approval of Consultant Agreements with Linscott, Law & Greenspan, Engineers and Kimley-Horn
& Associates, Inc., for As-Needed Traffic Engineering Services, RFP No. 24-006
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
12. Authorization to Purchase One (1) Medium-Duty Utility Truck through the GM Government Bid
Assistance Program
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
ORDINANCES FOR INTRODUCTION: None
PUBLIC HEARINGS: None
STAFF REPORTS:
13. Approving a CALPERS 180-day Waiting Period Exception to Hire a Retired Annuitant
City Manager’s Recommendation: It is recommended the City Council approve the resolution
appointing an Interim Water Treatment Plant Manager pursuant to Government Code Sections
7522.56 and 21221(h) and approving the waiver of the 180-day wait period for the newly retired
individual to work as a retired annuitant through OTS as the Interim Water Treatment Plant
Manager.
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
14. Request for Approval for the Submission of Applications for the Resyndication of Low-Income
Housing Tax Credits and Tax-Exempt Bonds for Haley Ranch Estates, Hillside Village, and Parkview
Terrace Affordable Housing Communities
City Manager’s Recommendation: It is recommended the Poway Housing Authority 1) adopt a
Resolution authorizing Community HousingWorks to submit applications to apply for a new
reservation of low-income housing tax credits paired with a new allocation of tax-exempt bonds
4 of 5 Regular City Council Meeting December 5, 2023
to the California Tax Credit Allocation Committee and California Debt Limit Allocation Committee
for the affordable communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace; 2)
authorize the Executive Director to execute all necessary documents relating to the application
and implementation of low-income housing tax credit resyndication for the affordable
communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace; 3) authorize the
Executive Director to execute all necessary documents relating to the support of Community
HousingWorks’ applications for tax-exempt bonds and low-income housing tax credits for the
communities of Haley Ranch Estates, Hillside Village, and Parkview Terrace, including, providing
any needed commitment letters consistent with these applications, review and approval of
temporary relocation plans for community residents, and California Tax Credit Allocation
Committee local reviewing agency packages; 4) authorize (i) the transfer and assignment of the
existing Ground Lease and Regulatory Agreement dated September 26, 2000 by and between the
Poway Housing Authority, as housing successor to the former Poway Redevelopment Agency, and
Haley Ranch Estates Housing Associates, L.P., to a new low-income housing tax credit partnership
controlled by Community HousingWorks, yet to be formed, (ii) an amendment to the Ground
Lease to extend the initial term thereof for a new 55-year term, and (iii) an amendment to the
Regulatory Agreement to reaffirm the term thereof as in perpetuity; 5) authorize (i) the transfer
and assignment of the existing Ground Lease for Hillside Village, dated June 8, 2001, by and
between the Poway Housing Authority, as housing successor to the former Poway Redevelopment
Agency, and Community Housing of North County, to a new low-income housing tax credit
partnership controlled by Community HousingWorks, yet to be formed, and (ii) an amendment to
the Ground Lease to extend the initial term thereof Ground Lease for a new 55-year term; 6)
authorize (i) the transfer and assignment of the existing Regulatory Agreement for Hillside Village,
dated February 5, 2002, by and between the Poway Housing Authority, as housing successor to
the former Poway Redevelopment Agency, Breihan Housing Associates, L.P., and Community
Housing of North County, to a new low-income housing tax credit partnership controlled by
Community HousingWorks, yet to be formed, and (ii) an amendment to the Regulatory Agreement
to reaffirm the term thereof as in perpetuity; 7) authorize (i) the transfer and assignment of the
existing Loan Agreement for Hillside Village dated February 5, 2002, by and between the Poway
Housing Authority, as housing successor to the former Poway Redevelopment Agency, and
Breihan Housing Associates, L.P., and the existing Promissory Note and Deed of Trust executed
by Breihan Housing Associates, L.P. to a new Low-Income housing tax credit partnership, yet to
be formed, and, (ii) an amendment to the Loan Agreement and amendment to the Promissory
Note to restate the loan amount thereunder to include the full principal amount of the Loan and
all accrued interest through the date of finance closing, modify the interest rate on the Loan to
the Applicable Federal Rate compounding in effect as of the date of finance closing, and extend
the term of the Loan for a new 55-year term; and 8) authorize (i) the transfer and assignment of
the Ground Lease and Regulatory Agreement for Parkview Terrace, dated August 29, 1997 by and
among the Poway Housing Authority, as housing successor to the former Poway Redevelopment
Agency, Community Housing of North County, and Bowron Road Group, L.P., to a new low-income
housing tax credit partnership controlled by Community HousingWorks, yet to be formed, (ii) an
amendment to the Ground Lease to extend the initial term thereof for a new 55-year term, and
(iii) an amendment to the Regulatory Agreement to reaffirm the term thereof as in perpetuity.
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
15. Proposed Fiscal Year 2023-24 Capital Improvement Program
City Manager’s Recommendation: It is recommended the City Council adopt the Resolution
approving the CIP Budget for Fiscal Year 2023-24.
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff)
5 of 5 Regular City Council Meeting December 5, 2023
WORKSHOPS: None
COUNCIL-INITIATED ITEMS:
16. Appointment of Deputy Mayor for 2024
City Manager’s Recommendation: It is recommended the Mayor appoint a Councilmember to
serve as Deputy Mayor for the one-year term commencing December 5, 2023.
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff) to: appoint
Councilmember Caylin Frank to serve as Deputy Mayor for the one-year term commencing
December 5, 2023.
17. Appointment to Regional Agencies’ Boards, Commissions and Committees for 2024
City Manager’s Recommendation: It is recommended the City Council concur to appoint primary
and alternate members to the various regional agencies’ boards, commissions and committees
for calendar year 2024 as shown in Attachment A.
COUNCIL ACTION: Approved 4/0/1 (Absent: Councilmember De Hoff) to: re-appoint current
primary and alternate members.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 - (G.C. 53232(d))
Council made announcements. No action was taken.
CITY MANAGER ITEMS:
None
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session)
None
CLOSED SESSION: None
ADJOURNMENT: 8:05 p.m.
State of California )
) ss. AFFIDAVIT OF POSTING
County of San Diego )
I, Carrie Gallagher, CMC, City Clerk of the City of Poway, hereby declare under penalty of perjury that this notice of
a Regular Meeting as called by the City Council of the City of Poway was posted and provided on November 28,
2023. Said meeting to be held at 7:00 p.m., December 5, 2023, in the Poway City Council Chambers, 13325 Civic
Center Drive, Poway, California. Said notice was posted on the Bulletin Board at the entrance to City Hall.
____________________________________________________
Carrie Gallagher, CMC, City Clerk