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2023 10-17CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES October 17, 2023 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Brian Pepin, Peter De Hoff, Anita Edmondson, Caylin Frank, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Bob Manis; Director of Finance Judy Tran; Director of Human Resources and Risk Management Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Nancy Blanco, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Frank led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus, in response to resident correspondence, provided a brief explanation for holding a Moment of Silence during Council Meetings. Mayor Vaus led a moment of silence in recognition of those families impacted by the conflict in Israel. PRESENTATIONS Friends of Poway Seniors 1 of 6 City of Poway — Minutes — October 17, 2023 PUBLIC COMMENT Jeff Schmidt, representing Preserve Wild Poway, spoke in support of Meadowbrook Pond preservation. Nick Carruthers requested correspondence and other public documents related to the Life Time Fitness proposal be made available to the public via the City website. Farrah Mazhari, representing the Poway Branch Library, shared information on the library's child and adult program offerings and upcoming special events. Tony Blain spoke in support of Poway trail maintenance and signage improvements. Darcy Kaushagan requested violation enforcement action pertaining to SB9, the California Housing Opportunity and More Efficiency (HOME) Act. CONSENT CALENDAR Motioned by Councilmember De Hoff, seconded by Mayor Vaus to approve Consent Calendar Items 1 through 5. Motion carried 5/0 by the following roll -call vote: Ayes: Pepin, De Hoff, Edmondson, Frank, Vaus Noes: None Abstained: None Absent: None Disqualified: None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the July 18, 2023, and August 1, 2023 Regular City Council Meeting Minutes 3. Adoption of the 2024 City Council Meeting Calendar 4. Approval of Consultant Agreement with Project Design Consultants for the Community Park Concrete Ribbon Drain Project, RFP No. 24-003 5. Acceptance of the Booster Pump Replacement, Bid No. 22-001 with Blue Pacific ngineering Construction, Inc. as Complete ORDINANCES FOR INTRODUCTION None. PUBLIC HEARINGS: 6. Conditional Use Permit (CUP) 23-0002, a request to establish a 16,000 square foot fitness center within an existing vacant commercial building tenant space located at 12342 Poway Road and a determination that the Project is exempt from CEQA review pursuant to CEQA Guidelines section 15301 Mayor Vaus opened the Public Hearing at 7:21 p.m. 2of6 City of Poway — Minutes — October 17, 2023 Senior Planner Hector Salgado presented the item along with a PowerPoint. He described the project site as an existing commercial property located within the Commercial General (CG) land use designation of the Poway Road Specific Plan (PRSP), and the subject tenant space within the Poway Town Center commercial shopping center. He explained large fitness centers greater than 2,000 square feet are permitted with the approval of a Conditional Use Permit (CUP). Mr. Salgado shared the proposed fitness center hours and noted the business will operate entirely within the building. He added the site contains adequate parking to support its proposed use and is separated from the adjacent residences to the north by a significant grade difference. Mr. Salgado explained several site improvements the applicant has agreed to complete. Public Comment: None. End of Public Comment. Mayor Vaus closed the Public Hearing at 7:25 p.m. Additional Material comment slip submitted by a Poway resident voicing opposition to the proposed use was read into the record by Mayor Vaus. Motioned by Mayor Vaus, seconded by Deputy Mayor Frank to adopt Resolution No. 23-051 "Approving Conditional Use Permit 23-0002 to establish a 16,000 square foot fitness center in a commercial tenant space located at 12342 Poway Road; Assessor Parcel Number: 317-153-21-00," and making the determination the Project is exempt from CEQA review pursuant to CEQA Guidelines section 15301. Motion carried unanimously. STAFF REPORTS: 7. Midland Road Safety Improvements City Engineer Tracy Beach presented the item along with a PowerPoint. She stated the Traffic Safety Committee (TSC) met with Midland Road residents in May 2023, providing the public an opportunity to express their concerns regarding Midland Road. Staff found many of the concerns were focused on the stretch of Midland Road between Norwalk Street to Putney Road. Staff worked with the City's traffic engineering consultant to consider various options for improving pedestrian safety along Midland Road, The TSC met again in August to share findings, review, and discuss recommendations for improvements. Ms. Beach stated signage improvements are being proposed as a traffic calming measure to improve safety for those crossing the Midland Road and Norwalk Street intersection. All existing warning signs would be replaced with fluorescent yellow/green signs, a push button activated rectangular rapid flashing beacon at each end of the designated crosswalk would be installed in addition to installing an advanced notification fluorescent yellow/green pedestrian crossing signs in both north and south directions of Midland Road. 3of6 City of Poway — Minutes — October 17, 2023 Ms. Beach continued with proposed improvements from Vian Road to Adrian Street which include replacing existing warning signs on Midland Road with fluorescent yellow/green signs and replacing stop signs at each stop -controlled intersection with new stop signs equipped with solar power LED flashing beacons. Push button activated rectangular rapid flashing beacon pedestrian warning signs would be installed at the uncontrolled intersection of Midland Road and Adrian Street. The other two points of the intersection would have push buttons with flashing pedestrian warning signs. Ms. Beach then described proposed improvements at Midland Road between Temple Street and Edgemoor Street including replacing existing warning signs with fluorescent yellow/green signs and replacing existing stop signs at each stop -controlled intersection with new stop signs equipped with solar power LED flashing beacons. An LED flashing Stop Ahead warning sign for the northbound section and a new School Ahead 25 Mile Per Hour warning sign mid -block between Temple and Edgemoor Street are being proposed. In addition, new pedestrian crossing warning signs are recommended at the intersection of Edgemoor Street and Midland Road. Ms. Beach then described proposed improvements along Poinsettia Drive to Putney Road to include extending the Midland Elementary School Zone approximately 470 feet further south along Midland Road and relocating the 35 mile per hour speed limit sign near the intersection of Scots Way. A solar power LED vehicle speed feedback sign is proposed to be installed on Midland Road between Janette Lane and Somerset Road facing vehicles traveling in the northbound direction towards Midland Elementary School. Also proposed are new fluorescent yellow/green warning signs and additional enforcement for speed related issues by the Sheriff Department. Ms. Beach addressed resident feedback by noting speed limits are set based on the 85th percentile speed, meaning, a maximum speed that 85 out of 100 people will not exceed. Speed survey data was collected in 2019 to establish speed limits along Midland Road. Staff also collected speed and count data in April and May of this year and determined the 2019 and the 2023 data support the current speed limits. Ms. Beach concluded by stating, with input from the Fire Department and Poway Unified School District, the Committee, could not support the installation of speed humps on Midland Road, determining they are problematic and not typically installed on collector streets or primary routes for emergency vehicles. Ms. Beach stated the Fire Department and Poway Unified School District expressed specific concerns over speed humps, including: slowing down emergency response times; and safety considerations for school buses driving over speed humps, noting the additional jarring movements could cause injuries to special needs students. Public Comment: Carole Martin speaking on behalf of John Barton of Park Meadows HOA shared concerns for resident safety along Midland Road and spoke in support of speed cushions as a traffic calming measure. Tony Blain spoke in support of intervention measures to slow traffic along Midland Road. End of Public Comment. Council discussion ensued. 4of6 City of Poway — Minutes — October 17, 2023 At the request of Mayor Vaus, Captain Nancy Blanco provided a brief update on findings from a fatal incident along Midland Road noting speed was not a factor in the collision. Mayor Vaus discussed Assembly Bill 43 giving new hope to local jurisdictions after June 2024 by providing them more ability to reduce speed limits in residential and business zones. Deputy Mayor Frank proposed an amendment to the motion to direct the City Manager to bring this matter back to the City Council one year from installation to evaluate its effectiveness. Council responded positively to the recommended traffic safety and calming measures, including signage, lighting and visibility improvements. A friendly amendment to the recommended motion proposed by Councilmember De Hoff died due to lack of a second. Council voiced a desire to monitor staff proposed improvements for one year after installation prior to recommending additional changes. Responding to Council questions, Traffic Engineering Consultant Jon Collins of Kimley-Horn confirmed the ineffectiveness of installing speed humps on non-residential or collector streets. Council responded favorably to Director of Development Services Bob Manis' suggestion to include the addition of pedestrian crossing warning signs at the intersection of Temple Street and Midland Road and included the additional warning sign option into their motion. Motioned by Deputy Mayor Frank, seconded by Councilmember Edmondson to 1) approve the proposed safety improvements on Midland Road; 2) authorize the City Manager to allow the expenditure of funds from the Motorist Services Program Account (STR0002) to install new signs estimated at $156,000.00; 3) appropriate additional funds in the amount of $14,528.40 from the Excess Safe Reserve Fund (2840) available fund balance to the Motorist Services Program Account; 4) authorize the City Manager to execute the necessary documents for the installation of the safety improvements; and amended to include the addition of the following safety improvements: 5) pedestrian crossing warning signs at the northeast and southwest corners of the intersection of Temple Street with Midland Road; and 6) to direct the City Manager to bring this matter back to the City Council one year from installation of the safety improvements to evaluate their effectiveness. Motion carried unanimously. WORKSHOPS None. COUNCIL -INITIATED ITEMS None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 - (G.C. 53232(d)) Councilmember Pepin shared having attended the Poway Annual Fire Department Open House and thanked Fire Department personnel for hosting the event. 5of6 City of Poway — Minutes — October 17, 2023 Councilmember De Hoff noted his attendance at the Poway Annual Fire Department Open House and thanked Fire Department personnel. He provided a Regional Solid Waste Association (RSWA) meeting update including discussions related to Organic Waste Reduction SB-1383 trash and recycling collection program. Councilmember Edmondson thanked the Fire Department for hosting their Annual Open House and shared traffic and pedestrian safety measures in place for the event. Deputy Mayor Frank echoed earlier Council comments regarding the Poway Annual Fire Department Open House. Ms. Frank encouraged residents to attend and volunteer for the upcoming "Once Upon a Hallowe'en" event, hosted by the Community Services Department at Old Poway Park on October 28tn Mayor Vaus also echoed earlier Council comments regarding the Poway Annual Fire Department Open House, he recognized the upcoming 20tn anniversary of the Cedar Fire and thanked City Firefighters for their service. Mr. Vaus noted having attended a San Diego Association of Governors (SANDAG) meeting and provided an update on the recruitment process for the soon to be vacant Executive Director position, expected by July of 2024. CITY MANAGER ITEMS City Manager Hazeltine introduced City Planner, Stan Donn and welcomed him to the City of Poway. CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session) None. CLOSED SESSION 8. Conference with Legal Counsel — Anticipated Litigation Government Code § 54956.9(d)(2) — two (2) cases Mayor Vaus recessed the Regular City Council meeting into Closed Session at 8:16 p.m. ADJOURNMENT City Attorney Alan Fenstermacher stated no reportable action was taken. The meeting was adjourned at 9:25 p.m. i - "I, � -�) - Carrie Gallagher, CIVIC 0 City Clerk City of Poway, California 6of6