Res 07-067
RESOLUTION NO. 07-067
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA, AUTHORIZING THE DESTRUCTION
OF CERTAIN DOCUMENTS IN ADMINISTRATIVE SERVICES, CITY CLERK'S
OFFICE, CITY MANAGER'S OFFICE, COMMUNITY SERVICE, CUSTOMER
SERVICES, ENGINEERING, FINANCE, FIRE, PERSONNEL, PLANNING,
PURCHASING, PUBLIC WORKS, AND REDEVELOPMENT DEPARTMENTS
WHEREAS, Government Code 934090 provides that the director of a City
Department may destroy records retained by the Department, without making a copy
thereof, after those records are no longer required for the effective operation of the City;
and
WHEREAS, in order to exercise the authority of Government Code 934090, the
Department Director must have the approval of the City Council by resolution and the
written consent of the City Attorney; and
WHEREAS, the Department Directors of each department personally represent
that his/her department is in possession of a quantity of records, which are no longer
required for the effective operation of the City, and that each of the records proposed for
destruction meets the following criteria:
Are more than two (2) years old, and which period of time complies with the City's
Records Retention Policy;
Does not involve a death;
Does not involve a crime the prosecution of which is incomplete;
Does not involve current, potential, or threatened litigation;
Does not involve a pending or contemplated personnel action;
Does not involve an ongoing enforcement matter;
Does not affect the title to real property or liens thereon to include easements, deeds,
covenants, and official maps;
Does not relate to contracts, leases, or development agreements; and
Does not have, in the opinion of the Department Director, a lasting administrative, legal,
fiscal, historical, or research value.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Poway,
California, that the City Departments and each Department Director hereby authorized
to destroy, without making a copy thereof, records that meet the criteria proposed
above, and that are within the following categories:
See Exhibit A (39 pages)
Resolution No. 07-067
Page 2
PASSED AND ADOPTED, AND APPROVED by the City Council of the City of
Poway, California, this 14th day of August, 2007.
, Mayor
ATTEST:
LC~~
STATE OF CALIFORNIA)
) ss.
COUNTY OF SAN DIEGO)
I, L. Diane Shea, City Clerk of the City of Poway, do hereby certify that the
foregoing Resolution No. 07-067, was duly adopted by the City Council at a meeting of
said City Council held on the 14th day of August 2007, and that it was so adopted by the
following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
BOYACK, EMERY, HIGGINSON, REXFORD, CAFAGNA
NONE
NONE
NONE
~~,~~
L. Di ne hea, City Clerk
City of Poway
CONSENT IS HEREBY GIVEN TO
THE DESTRUCTION OF THE DOCUMENTS
DESCRIBED IN THE ATTACHED EXHIBIT A.
OU)CL .ct~
Lisa Foster, City Attorney
Resolution No. 07-067
Page 3
EXHIBIT A
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30. 2006
Requester Shelley Collins. Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
AS 021 / F 172 CFD 88-1 Burlich Note 2/96-5/99 Copies
Salary & Benefit Plan - 1996
Firefighter Negotiations - MOU 1995
Non-Safety MOU 1996
Sheriff Substation Financing and Const.
4/96-5/97
Special Projects - ridesharing 1989-92
.
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
aut~~ity to destroy same ~fant to Section 34090 of the Government Code of California, and
othe fl~~C;~e""!<m.t,(, rJ'PtJ I ;;Lg':t0
~ vv'"'Vf r 'j J .
Department 01 ector Date Manager Date
(Poq ~ 0~ ;; ,
1,130/ /f(:Hlo~' ~
I I
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
~
BOX NUMBER
AND LOCATION
CC 084 / F 48
Resolution No. 07-067
Page 4
DESCRIPTION
AND DATES
REQUIRED
RETENTION
Warrant Register 1991
Vehicle Registration 1986
Proof of Publication 1990
Floodplain Advisory Committee Minutes 1982
Old Coach Comm. Plan. Com 1988
Pavement Evaluation 1983
Poway Creek Maintenance 1981
County Public Works 1980-1983
County Traffic Advisory 1981
Sabre Springs 1981-1988
Isser- ro uce tan
Road Maintenance Agreement 1981
Carmel Mt. Ranch 1981-1983
Pavement Evaluation 1983
Traffic Safety Committee 1988
Trash Safety Committee 1988
Trash to Energy 1987
Se tic S stems 1985
UP's 84-31 through 92-86
SE SPECifiC fiLES - NOT THE COMPLETE 80
Copies
2 Years
D/R Destroy when no
longer relevant
Copies (Not the dept.
of record)
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
oth a plicable statutory authority.
/! / jc 0),
Department Director Date Manager Date
CC 118C / F-77
~-ONL Y TH
CC 119 / F 78
Copies
Termination + 3 years
-..---.
City Clerk's Chronological
01/01/1994 - 12/31/1994
01/01/1995 - 12/31/1995
Building Booklet 1987
Council Goals FY 1981-1995
~~ 1,8-07 ~ 1/1 ufo, \\- OJ
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
Resolution No. 07-067
Page 5
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
No"emb'er 30, :W05
Date
Requester Shelley Collins. Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
REQUIRED
RETENTION
CC 137 IE 23
Proposed Budget FY 1995 - 1997
pproved Budget FY 1993 - 1997
Budget Adjustment FY 1982-1990
arrant Register FY 1996-1997
3 Years
Copy (Not the dept. of
record)
Copy (Not the dept. of
record)
Copy (Not the dept. of
record
CC 202 I D 139
Accounts Payable I Accounts Receivable
FY 1996 - 2000
Copy (Not the depl. of
record)
Copy (Not the dept. of
record)
Copy (Not the dept. of
record)
DUI Cost Recovery
Request for Warrant FY 1996 - 2000
CC 224 I B 57
Plans and Specs - Bid Packages 2003
SEE ATTACHED LIST
Copy (Not the dept. of
record
CC247/A8
Miscellaneous Files SEE ATTACHED LIST
Copy (Not the depl. of
record)
CC 273 I A 85
Regional Organizations
DIR - Destroy when
no longer relevant
CC 288 1 F 43
Administrative Records
SEE ATTACHED LIST
Copy (Not the dept. of
record)
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California. and
other p licabl s atutory authority.
II U ()I-
Date
Manager
Date
()l2w0~
/-8-01
Date
~~
City Clerk
. dR
If /'2.r/04 \\ 01
.
Date
City Attorney
Resolution No.
Approval Date Destruction Date
8/23/2006
2:40:36PM
Resolution No. 07-067
City of Poway Page 6 Page 1 of 3
ImageFlow Lite Report - Legislative History (Detailed) UserJO; shelley
Doc. Ref. Code Doc. Date Item Ref. Action Code Brief Description Ret.Code
ConI. Date Exp. Date Name Referred to File Reference # Security Class
Abstract Keywords
RS . 04/11/2003 224 . HS . . CITY CLERK' PLANSAND.SPECS: FY 2003 . .
".' :: ,"~':-.'_: :~~: .,~~E;~:~; ~:'~,LQ1!~iY;?;Qp.t::'J::r?[:' ';:::~i~~~~5L;::}!~~~~{-;{.~t(i~v:':',r:~:~J~J'E~~;,~iTIsI~~l~~U~~~R7J{~~~ti~':~]}~r'~~;~ii~;.f;'~V{~.~i~~:l~~i~:~;':~~~~~1;:~!g~~~~S:t~tti~t~;sr~;~~~ili:~~~
132. MOBILE REC. VEHICLE - 03-009 CC 2241 B-57
133. WASTEWATER COLLECTION ACCESSIMANHOLE REHAB. PLANS AND SPECS
PRGM.03-010 BID PACKAGES
~~~: ~20~~~g~~~~~-r; ~~~L~~~i:~\06~~~5ROOM FY 2003
FLOORING - 03-012
136. STARRIDGE, LAKE POWAY AND SYCAMORE CREEK
PARKS -03-011
137. COMMUNITY PARK PLAYGROUND - 03-013
138. RFP - PUMP AND MOTOR REPAIR SERVICE CONTRACT
139. CITY OFFICE BLDG - PHASE 2/3 - 03-00
140. FY 2002-2003 CONCRETE GRINDING BID - 03-014
141. POWAY COMM. AQUATIC CENTER RENOV. - 03-016
142. BLUE SKY ECO. RESERVE - PHASE 1 - 03-015
143. MIXING TRAILER AND LOADING SYSTEM - 03-018
144. FIRE STATION #3 - 03-017
145. PHASE 2/3 CONCRETE - RE-BID CONCRETE - 03-003A
146. FIRE DEPT. TRAINING TOWER - 03-019
147. CIVIC CENTER DR. EXTENSION - 03-021
148. TWIN PEAKS RD. WOOD FENCING - 03-023
149. POINSETTIA MOBILE HOME RELOCATION - 03-022
150. WEED AND RUBBISH ABATEMENT - 03-028
151. WATER TREATMENT PLANT CHEMICALS - 03-026
152. COMMUNITY RD. WIDENING PROJ. - PHASE" - 03-027
'RS- ~.- - '-03/12/2004 - ~247-:- --RS --:-'-'-CITYCLERK~MISCFILES-'- - --,------ -,- -.-- --.'.
501-02 PERSONNEL - RULES & REGULATIONS CITY CLERK
502-01 COMPENSATION PLANS MISC FILES
509-03 PERSONNEL REQUISTIONS CC 247
510-03 SAFETY PROGRAM
511-02 SUGGESTION PROGRAM A-8
601-01 FILE-FAX SPACE SAVER MOBILE STORAGE SYSTEM 501-02 PERSONNEL - RULES & REGS
601-02 SERVICES 502-01 COMPENSATION PLANS
601-03 BIDS 2000 509-03 PERSONNEL REQUISITIONS
601-03 BIDS 1995-2001 510-03 SAFETY PROGRA
601-03 BIDS 2001 511-02 SUGGESTION PROGRAM
601-03 BIDS 2002 601-01 FILE-FAX SPACE SAVER MOBILE STORAGE SYSTE~
601-03 REQUEST FOR PROPOSALS 601-02 SERVICES
601-06 PURCHASING POLICY 601-03 BIDS 2000
602,02 CONTRACT & AGREEMENTS CORRESPONDENCE 601-03 BIDS 1995-2001
602-02 EXCLUSIVE NEGOTIATION AGREEMENT
604-01 SALVAGE SALES 601-03 BIDS 2001
604-01 SALVAGE AND SURPLUS SALES 601-03 BIDS 2002
605-01 CHIEFTAIN PUBLICATION LOG 601-03 REQUEST FOR PROPOSALS
605-01 POWAY NEWS CHEIFTAIN 601-06 PURCHASING POLICY
605-01 PROOF OF PUBLICATION 2000 602-02 CONTRACT & AGREEMENTS CORRESPONDENCE
605-01 PROOF OF PUBLICATION 2001 602-02 EXCLUSIVE NEGOTIATION AGREEMENT
606-03 EQUIPT. MAINT 604-01 SALVAGE SALES
701-01 COUNCIL REFERENCE PAPERS 604-01 SALVAGE AND SURPLUS SALES
605-01 CHIEFTAIN PUBLICATION LOG
605-01 POWAY NEWS CHIEFTAIN
605-01 PROOF OF PUBLICATION 2000
605-01 PROOF OF PUBLICATION 2001
606-03 EQUIPT. MAINT
-----___________________~01-0~OUNCI~EFERENCEPAPERS________
8/23/2006
2:40:36PM
City of Poway Resolution No. 07-067
Pa e 7 Page 2 of 3
ImageFlow Lite Report. Legislative History (Deta~ed) UserlD: shelley
Doc. Ref. Code Doc. Date Item Ref. Action Code Brief Description Ret.Code
Cont. Date Exp. Date Name Referred to File Reference # . Security Class
Abstract Keywords
RS . 04/28/2006 288 RS. CITYCtERK~ADMINISTRATIIJE'HECORI?S'- . .
f.~ ',.~".:{;;~~;~~~b'~}~LF:~~[I]~oj{~g'q!,:::~~~{~t~{f:~~;l~f:.~;~:~~z~~~1;ffci1ifr&Yj~i~;~ttr;jp&Z?~YIlili~~R~~lWJf~t~141t~~~t;2;~ifi~~~~~YJ1~~E~~j})~~~iE~~~;g~~~~~~i~~~~~~~/!
0140-60 (SANDAG - CREATED) CITY CLERK
SANDAG - WALKABLE COMMUNITITES 2003 MISC FILES
REGIONAL HOUSING SHARE 2004 CC 288
CORONADO TOLL BRIDGE
0140-80 SAN DIEGO REG. GOV, EFFICIENCY COMM. (RGEC) F 43
2001-03
0210-60 (TUPS)
COMMUNITY BAND FESTIVAL 2000-2003
HOME AND GARDEN SHOW 1999
OLD FASHIONED 4TH OF JULY 1999-2003
PHS HOMECOMING PARADE 2002-2003
STREET OF DREAMS 2000
YOUTH MINISTRY OF CHRISTIAN LIFE ASSEMBLY CHURCH
1999
CHRISTMAS IN THE PARK 2000-2003
MADERAS COUNTRY CLUB 2000
POWAY DAYS 1999-2003
SPRING FEST STREET FAIR. 1999-2003
TRAIN SONG FESTIVAL 2002-2003
EARTH/ARBOR DAY 2000-2003
MEDIEVAL EVENT - 2000
FALL FEST STREET FAIR - 2000-2003
RENDEZVOUS IN POWAY - 2002-2003
0290-10 - SAN DIEGO CO. REG. AIRPORT AUTHORITY 2002
0290-60 TRANSIT SERVICES 2002
0320-70 COMMUNITY EMERGENCY PLAN 1992
0330-35 ENERGY CONSERVATION PROGRAM 2004
0330-80 WILDLIFE CONSERVATION 1999
0340-10 PALOMARlPOMERADO HEALTH FOUNDATION
1985-2003
0340-30 VECTOR CONTROL 2005
0380-20 RECYCLING PROGRAM FILE #1-21994-2004
0380-10 REFUSE COLLECTION 1994-1995
0420-50 SIGNATURE AUTHORIZATIONS - YEARLY - OFFICERS
DESIGNATED TO EXECUTE DOCS ON BEHALF OF THE CITY
1980-1996
0430,60 BUDGET - STATUS - CCO JULY 2001-JUN 2002
0370-05 LAW ENFORCEMENT - SHERIFF - COPS PROGRAM
~96~99_____________________________________________
Resolution No. 07-067
Page 8
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date No~r 30, 7006
Requester Shelley Collins, Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CC 2871 F 47 Administrative Records 2 Years
CC 2861 F 68 County Clerk Log 1985-2003 2 Years
Request for Public Records FY2002 2 Years
CC 292 I F 28 Misc. Files SEE ATTACHED LIST 3 Years
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
~~ licable tat~v authority.
':>r2t, )4_ II !U/D{.
'Department Director Date Manager Date
(5t.oCA ~ C?r~ d
1-8.0'7 IJ~04\\ ~
City Attorney Date Date
Resolution No. Approval Date Destruction Date
..(}l
8/23/2006
2:40:36PM
Resolution No. 07-067
City of Poway Page 9 Page 3 of 3
ImageFlow Lite Report. Legislative History (Detailed) UserlD: shelley
Doc. Ref. Code Doc. Date
ConI. Date Exp. Date
Abstract
RS
Item Ref. Action Code
Name Referred to
Security Class
04/28/2006
. 292
- RS
Brief Description
File Reference #
Keywords
CITY CLERK.- MISe'FILES
Rel.Code
--. -~ -- - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --
Total Items Printed: 4
Resolution No. 07-067
Page 10
AUTHORIZA TlON FOR DESTRUCTION OF RECORDS
(For Records Not Requiring Microfilming)
I hereby certify that I am familiar with the time limits set by state statutes, that the
records listed below have all been retained longer than the statutory requirement, do not
affect the title to real property or liens thereon, are not court records, are not, to my
knowledge, required to be kept further by a statute, are not the minutes, ordinances, or
resolutions of the legislative' body of the City or of any City Board or Commission, and
are no longer required by the City. I request authority to destroy same pursuant to
Section 34090 of the Government Code of California, and other applicable statutory
authority.
Confidential Information To/From James L. Bowersox, City Manager
Confidential Memos from Eckis
Appraisal Report of Outdoor Advertising Sign Structures -
Two Locations of Foster and Kleiser
Confidential CMO - 1993 - 1998 .
Confidential CMO - Misc 2000 -
Redevelopment Plan Amendment (JLB's Working File)
Redevelopment Plan Amendment #2 (JLB)
~~~
Rod Gould
City Manager
2);<'/ /0 (Q;
Date
I consent to the destruction of the listed records more fully described in the staff report
dated
~~~
Lisa Foster, City Attorney
1-8-07
Date
I hereby certify that the destruction of the listed records was approved by the City
Council of the City of Poway, California, at a regular meeting held on
!({~,ern
~fJ. JI/3'/)'M~
Date
I hereby certify that pursuant to the foregoing authority, the above-described records
were destroyed on
L. Diane Shea, City Clerk
Date
Resolution No. 07-067
Page 11
City of Poway, California
Page_of_
ORIGINAL RECORDS DESTRUCTION LIST
I hereby consent to the destruction of the original records listed below:
.~
Department Head
.~G.~ }-8-07
City Attorney
Box No.
Contents & Inclusive Dates
Confidential Information To/From James L. Bowersox, City Manager
Confidential Memos from Eckis
Appraisal Report of Outdoor Advertising Sign Structures _
Two Locations of Foster and Kleiser
Confidential CMO - 1993 - 1998
Confidential CMO - Misc 2000 -
Redevelopment Plan Amendment (JLB's Working File)
Redevelopment Plan Amendment #2 (JLB)
Resolution No. 07-067
Page 12
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date . .November 30, 2006
Requester Shelley Collins. Administrative Assistant I~
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CM147/E155 Property Acquisitions Not Dept. of Record -
Copies
CM158/B112 Property Acquisitions Not Dept. of Record -
Copies
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon. are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California. and
other applicable statutory authority. ---~~/[Y~~
Department Director Date Manager Da e
~c.~ ~~ ,,-
/2-'-/'ol.iJ /(I2-rtJb~ W
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
rJ..P
7/:>/2006
5:14:32PM
Resolution No. 07-067
City of Poway Page 13 Page 1 of 1
ImageFlow Lite Report - Legislative History (Detailed) UserlO: shelley
Doc. Ref. Code Doc. Date Item Ref. Action Code Brief Description Rel.Code
Cont. Date Exp. Date Name Referred to File Reference # Security Class
Abstract Keywords
'RS.' '....... '..08/30/2002":-"'147 ..,,:....., RS ,-.- '.,::," :CITY MANAGER--PROPERTY:ACQUrSITIONS.." :0-::.......'",.: :'..::"',::./". ",.:',., ".,.
PROPERTY A: APN, 314-220-42 1002-01 PARMA PROPERTIES
PROPERTY B: APN: 314-220-03 1002-01 KARVELLAS CM 147
PROPERTY C: APN: 314-220-02 1002-01 KARVELLAS 314-220-42
PROPERTY 0: APN: 314-193-39 1002-01 GAMMA 77 314-220-03
PROPERTY D: APN, 314-193-40 1002-01 GAMMA 77 314220-02
PROPERTY D: APN: 314-193-41 1002-01 GAMMA 77 -
PROPERTY F: APN: 314-182-451002-01 FAABORG 314-193-39
BUREAU OF LAND MANAGEMENT 1002-01 -LAND 314-193-40
ACQUISITION 314-193-41
POWAY LIBRARY & SHERIFF STATION 314-182-45
(FORMERLY WESTERN LUMBER) 1002-01
PROPERTY ACQUISITION - ANDREOS ACQUISITION - 1002-01
BOULDER VALEY PUMPED STORAGE -- SOCIAL- 1141-10
VALLE VERDE PARK - 1401-09
Vt~;;fiJj:ji{;;Drj;i;;~]9.~g~q.;ii~j:;J::;:;~f~!*:L';n~iii)ijJf~3i~ii0i~iAi'i2d;~~;~;r~f~;~1~*~~\~~~~~~~~jiiJ\i&~~i~i]i~\i~~~~~~it~f(~JJ
PROPERTY ACQUISITION
PERFORMING ARTS CENTER PARKING LOT
PRAVER PROPERTY (WOODWORTH GARDEN CENTER)
HIRSCH RANCH (BRIDLEWOOD) 1981
VALLE VERDE, ESPOLA
LEASE OF RDA PROPERTY
BLUE SKY RANCH 1988 APPRAISAL
1991 OPENING CEREMONY
________________________~98~AGUA~REDEVELOPMEN~ROJECT______
Totalllems Printed: 2
Resolution No. 07-067
Page 14
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date July 27,2006
Requester Kathy Ellison. Administrative Assistant 1Il;l/
Department City Manaaer's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CM 175 - F 190 Council Calendar 2002 2 Years
Council Calendar Mtgs.
2002 - Jan/Dec (6 files) 2 Years
City Manager-Pocket
Calendar 2002 2 Years
City Manager-Desk
Calendar 2002 2 Years
Executive Asst. Desk
Calendar 2002 2 Years
Citv Attv Calendar 2002 2 Years
Asst City Mgr Calendars
1! )1 ?
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission. and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
ot~able sta~'l ~thority. ~ 7~~/~
" ^
Departmen(D~~tor U ,
Date Manager Date
~ II/~(;
~ /\70 1-8,07
c. ( .
City Attorney Date Date
Resolution No. Approval Date Destruction Date
%t1 Dill{.,
Resolution No. 07-067
Page 15
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date July 27, 2006
Requester Kathv Ellison, Administrative Assistant III
Department City Manager's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CM 176 - F 192 Council Calendar 2003 2 Years
Council Calendar Mtgs.
2003 - Jari/Dec (6 files) 2 Years
City Manager-Pocket
Calendar 2003 2 Years
City Manager-Desk
Calendar 2003 2 Years
Executive Asst. Desk
Calendar 2003 2 Years
Citv Attv Calendar 2003 2 Years
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
othenble statutoj'.authOrity.. ~ '/ft-,;o,
"1.L" ........
Departmen( Dire~t6r ) Date ,
Manager Date
~'-U -~Ol r ,8.u/ ~~ /1 /ufo b
City Attorney Date Date
Resolution No. Approval Date Destruction Date
i~JbIJ
~
Resolution No. 07-067
Page 16
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date July 27,2006
Requester Kathv Ellison, Administrative Assistant III
Department City Manager's Office
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
:1,00/, ;;I,OO.;l..,~ ..:loo.3
Monthly Status Rpts
Community Contribution
FY 2000-2001
Community Contribution
FY 2001-2002
Community Contribution
FY 2002-2003
REQUIRED
RETENTION
^ Years
While current; Permanent
for historic value;
Administrative decision
While current: Permanent
for historic value;
Administrative decision
While current;
Permanent for historic
Value; administrative
decision
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy sa~i?e p~ rsuant to Section 34090 of the Government Code of California, and
other applicable statutory thority. , __ .---.....~
0/ ~ . (L. - ~ ~t-7~
De~enrir~~~OA ',"\Date ~Manai!'rJ\ j / _ ~ate
~ \... - ~.- -/t/~/o/.
City Attorney Date City Jerk I Date
Resolution No.
\I/7;blo(,
Approval Date Destruction Date
Resolution No. 07-067
Page 3
EXHIBIT A
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30. 2006
Requester Shelley Collins. Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
AS 021 / F 172 CFD 88-1 Burlich Note 2/96-5/99 Copies
Salary & Benefit Plan - 1996
Firefighter Negotiations - MOU 1995
Non-Safety MOU 1996
Sheriff Substation Financing and Const.
4/96-5/97
Special Projects - ridesharing 1989-92
.
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
aut~~ity to destroy same ~fant to Section 34090 of the Government Code of California, and
othe fl~~C;~e""!<m.t,(, rJ'PtJ I ;;Lg':t0
~ vv'"'Vf r 'j J .
Department 01 ector Date Manager Date
(Poq ~ 0~ ;; ,
1,130/ /f(:Hlo~' ~
I I
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
~
BOX NUMBER
AND LOCATION
CC 084 / F 48
Resolution No. 07-067
Page 4
DESCRIPTION
AND DATES
REQUIRED
RETENTION
Warrant Register 1991
Vehicle Registration 1986
Proof of Publication 1990
Floodplain Advisory Committee Minutes 1982
Old Coach Comm. Plan. Com 1988
Pavement Evaluation 1983
Poway Creek Maintenance 1981
County Public Works 1980-1983
County Traffic Advisory 1981
Sabre Springs 1981-1988
Isser- ro uce tan
Road Maintenance Agreement 1981
Carmel Mt. Ranch 1981-1983
Pavement Evaluation 1983
Traffic Safety Committee 1988
Trash Safety Committee 1988
Trash to Energy 1987
Se tic S stems 1985
UP's 84-31 through 92-86
SE SPECifiC fiLES - NOT THE COMPLETE 80
Copies
2 Years
D/R Destroy when no
longer relevant
Copies (Not the dept.
of record)
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
oth a plicable statutory authority.
/! / jc 0),
Department Director Date Manager Date
CC 118C / F-77
~-ONL Y TH
CC 119 / F 78
Copies
Termination + 3 years
-..---.
City Clerk's Chronological
01/01/1994 - 12/31/1994
01/01/1995 - 12/31/1995
Building Booklet 1987
Council Goals FY 1981-1995
~~ 1,8-07 ~ 1/1 ufo, \\- OJ
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
Resolution No. 07-067
Page 5
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
No"emb'er 30, :W05
Date
Requester Shelley Collins. Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
REQUIRED
RETENTION
CC 137 IE 23
Proposed Budget FY 1995 - 1997
pproved Budget FY 1993 - 1997
Budget Adjustment FY 1982-1990
arrant Register FY 1996-1997
3 Years
Copy (Not the dept. of
record)
Copy (Not the dept. of
record)
Copy (Not the dept. of
record
CC 202 I D 139
Accounts Payable I Accounts Receivable
FY 1996 - 2000
Copy (Not the depl. of
record)
Copy (Not the dept. of
record)
Copy (Not the dept. of
record)
DUI Cost Recovery
Request for Warrant FY 1996 - 2000
CC 224 I B 57
Plans and Specs - Bid Packages 2003
SEE ATTACHED LIST
Copy (Not the dept. of
record
CC247/A8
Miscellaneous Files SEE ATTACHED LIST
Copy (Not the depl. of
record)
CC 273 I A 85
Regional Organizations
DIR - Destroy when
no longer relevant
CC 288 1 F 43
Administrative Records
SEE ATTACHED LIST
Copy (Not the dept. of
record)
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California. and
other p licabl s atutory authority.
II U ()I-
Date
Manager
Date
()l2w0~
/-8-01
Date
~~
City Clerk
. dR
If /'2.r/04 \\ 01
.
Date
City Attorney
Resolution No.
Approval Date Destruction Date
Resolution No. 07-067
Page 8
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date No~r 30, 7006
Requester Shelley Collins, Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CC 2871 F 47 Administrative Records 2 Years
CC 2861 F 68 County Clerk Log 1985-2003 2 Years
Request for Public Records FY2002 2 Years
CC 292 I F 28 Misc. Files SEE ATTACHED LIST 3 Years
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
~~ licable tat~v authority.
':>r2t, )4_ II !U/D{.
'Department Director Date Manager Date
(5t.oCA ~ C?r~ d
1-8.0'7 IJ~04\\ ~
City Attorney Date Date
Resolution No. Approval Date Destruction Date
..(}l
Resolution No. 07-067
Page 10
AUTHORIZA TlON FOR DESTRUCTION OF RECORDS
(For Records Not Requiring Microfilming)
I hereby certify that I am familiar with the time limits set by state statutes, that the
records listed below have all been retained longer than the statutory requirement, do not
affect the title to real property or liens thereon, are not court records, are not, to my
knowledge, required to be kept further by a statute, are not the minutes, ordinances, or
resolutions of the legislative' body of the City or of any City Board or Commission, and
are no longer required by the City. I request authority to destroy same pursuant to
Section 34090 of the Government Code of California, and other applicable statutory
authority.
Confidential Information To/From James L. Bowersox, City Manager
Confidential Memos from Eckis
Appraisal Report of Outdoor Advertising Sign Structures -
Two Locations of Foster and Kleiser
Confidential CMO - 1993 - 1998 .
Confidential CMO - Misc 2000 -
Redevelopment Plan Amendment (JLB's Working File)
Redevelopment Plan Amendment #2 (JLB)
~~~
Rod Gould
City Manager
2);<'/ /0 (Q;
Date
I consent to the destruction of the listed records more fully described in the staff report
dated
~~~
Lisa Foster, City Attorney
1-8-07
Date
I hereby certify that the destruction of the listed records was approved by the City
Council of the City of Poway, California, at a regular meeting held on
!({~,ern
~fJ. JI/3'/)'M~
Date
I hereby certify that pursuant to the foregoing authority, the above-described records
were destroyed on
L. Diane Shea, City Clerk
Date
Resolution No. 07-067
Page 11
City of Poway, California
Page_of_
ORIGINAL RECORDS DESTRUCTION LIST
I hereby consent to the destruction of the original records listed below:
.~
Department Head
.~G.~ }-8-07
City Attorney
Box No.
Contents & Inclusive Dates
Confidential Information To/From James L. Bowersox, City Manager
Confidential Memos from Eckis
Appraisal Report of Outdoor Advertising Sign Structures _
Two Locations of Foster and Kleiser
Confidential CMO - 1993 - 1998
Confidential CMO - Misc 2000 -
Redevelopment Plan Amendment (JLB's Working File)
Redevelopment Plan Amendment #2 (JLB)
Resolution No. 07-067
Page 12
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date . .November 30, 2006
Requester Shelley Collins. Administrative Assistant I~
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CM147/E155 Property Acquisitions Not Dept. of Record -
Copies
CM158/B112 Property Acquisitions Not Dept. of Record -
Copies
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon. are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California. and
other applicable statutory authority. ---~~/[Y~~
Department Director Date Manager Da e
~c.~ ~~ ,,-
/2-'-/'ol.iJ /(I2-rtJb~ W
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
rJ..P
Resolution No. 07-067
Page 14
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date July 27,2006
Requester Kathy Ellison. Administrative Assistant 1Il;l/
Department City Manaaer's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CM 175 - F 190 Council Calendar 2002 2 Years
Council Calendar Mtgs.
2002 - Jan/Dec (6 files) 2 Years
City Manager-Pocket
Calendar 2002 2 Years
City Manager-Desk
Calendar 2002 2 Years
Executive Asst. Desk
Calendar 2002 2 Years
Citv Attv Calendar 2002 2 Years
Asst City Mgr Calendars
1! )1 ?
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission. and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
ot~able sta~'l ~thority. ~ 7~~/~
" ^
Departmen(D~~tor U ,
Date Manager Date
~ II/~(;
~ /\70 1-8,07
c. ( .
City Attorney Date Date
Resolution No. Approval Date Destruction Date
%t1 Dill{.,
Resolution No. 07-067
Page 15
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date July 27, 2006
Requester Kathv Ellison, Administrative Assistant III
Department City Manager's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CM 176 - F 192 Council Calendar 2003 2 Years
Council Calendar Mtgs.
2003 - Jari/Dec (6 files) 2 Years
City Manager-Pocket
Calendar 2003 2 Years
City Manager-Desk
Calendar 2003 2 Years
Executive Asst. Desk
Calendar 2003 2 Years
Citv Attv Calendar 2003 2 Years
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
othenble statutoj'.authOrity.. ~ '/ft-,;o,
"1.L" ........
Departmen( Dire~t6r ) Date ,
Manager Date
~'-U -~Ol r ,8.u/ ~~ /1 /ufo b
City Attorney Date Date
Resolution No. Approval Date Destruction Date
i~JbIJ
~
Resolution No. 07-067
Page 16
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date July 27,2006
Requester Kathv Ellison, Administrative Assistant III
Department City Manager's Office
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
:1,00/, ;;I,OO.;l..,~ ..:loo.3
Monthly Status Rpts
Community Contribution
FY 2000-2001
Community Contribution
FY 2001-2002
Community Contribution
FY 2002-2003
REQUIRED
RETENTION
^ Years
While current; Permanent
for historic value;
Administrative decision
While current: Permanent
for historic value;
Administrative decision
While current;
Permanent for historic
Value; administrative
decision
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy sa~i?e p~ rsuant to Section 34090 of the Government Code of California, and
other applicable statutory thority. , __ .---.....~
0/ ~ . (L. - ~ ~t-7~
De~enrir~~~OA ',"\Date ~Manai!'rJ\ j / _ ~ate
~ \... - ~.- -/t/~/o/.
City Attorney Date City Jerk I Date
Resolution No.
\I/7;blo(,
Approval Date Destruction Date
Resolution No. 07-067
Page 17
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 8, 2006 Page 1 of2
Requester
Department Community Services
Vivian Hickman
M"MrJP
BOX NUMBER
AND LOCATION
Cassette Tapes
PCPA
Cassette Tapes
PCPA
Cassette Tapes
PCPA
Cassette Tapes
PCPA
Cassette Tapes
PCPA
Cassette Tapes
PCPA
Cassette Tapes
PCPA
Cassctte Tapes
PCPA
REQUIRED
RETENTION
NOIoj - R",l.ol2j,";>
Per ormmg Arts A V1SOry Committee NbN-!2.E:(..olU':>
5/24/05
Performing Arts Advisory Committee N6t.J-Il.t:'t-OtU/
11/9/05
Community Fine Arts Advisory Committe k1b"'-I?.t;'-b~<?
211 7/04 (2 tapes)
Community Fine Arts Advisory Committe NO/J- l1..I>W<W'>
1/27/05
Community Fine Arts Advisory Committe IVCN-n../::l.~..,
, 6/9/05
Community fine Arts Advisory Committe /vb/J -It.E: l.D <<,,>
7114/05
Community Fine Arts Advisory Committe (lJOIJ-ILb(O't.<:>
9/15/05
Community Fine Arts Advisory Committe foJOfu'llbl.OYL~
2/9/06
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, ar not the minutes, ordinances, or resolutions of the legislative body of the
City 0 f any City rd or Commission, and are no longer required by the City. I request
au ri t des am pu u nt to Section 34090 of the Government Code of California, and
ot utory h it. (p lap
Date' Manager Date
(-[3-07 X ~ JI/*/oJ:,%f)J()U~
City Attorney Date City Clerk Date
Resolution No.
Approval Date Destruction Date
Resolution No. 07-067
Page 18
City of Poway
. ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 8, 2006 Page 2 of2
Requester
Vivian Hiekman
Department
Community Services
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
assette ~pes Community Fine Arts Advisory Committe NbJJ-fZ6 {DrV';)
PCPA 5/4/06
Cassette Tapes Community Fine Arts Advisory Committe I.Jb(v - f'Lt'c'Of2.<::>
PCPA 5/1 ]/06
Cassette Tapes Community Fine Arts Advisory Committe IV ON - tlfi CD,u-,
PCPA .7/13/06
Cassette Tapes Community Fine Arts Advisory Committe rv ON - YW C. tY2r:>
PCPA , ]0/12/06
I hereby certify that I am.familiar with the time limits set by stale statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further b statute, ar not the minutes, ordinances, or resolutions of the legislative body of the
City 0 any Ci rd or Commission, and are no longer required by the City: I request
auth t~ ~ e fU u. nt to se;':t reor ~f~e Government Code of California, and
Date Manager Date
City Attorney
Date
City Clerk
Date
Resolution No.
Approval Date Destruction Date.
Resolution No. 07-067
Page 19
Date
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
April-16, ~007
Shelley Collins. Administrative Assistant III
Citv Clerk's Office/tuffim\J\~\~1 "XW\u ')
Requester
Department
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
REQUIRED
RETENTION
'tillyel1b.
+2 years
Class Registrations 2004
Fin nce Account Receivables 2004/0
Incident Reports 2005, Insurance 2006,
Copies
Copies
Until Superceded
+2 years
Finance Account - Receivables 2005
Finance Account - Receivables 2002/0
Class Registration 2003
Facilities Reservations 2004/1nsurance Copies
Warrant Requests 2004
Copies
Class Registration 2004
:CUrvW~
+2 years
Copies
Facilities Reservations 2003
Class Registration 2002/2003
: elM' fet'lt
+2 years
I hereby certify that J am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by tatute, ar the minutes, ordinances, or resolutions of the legislative body of the
City or y Cit~ ard mmission, and are no longer required by the City. I request
uthor t r e pl r nt to Sect' n 090 of the Government Code of California, and
othe I .
Manager. Date
~ ~ Lj-30-07 ~ ~ '-1/11/07
City Attorney Date City Clerk Date
Resolution No.
Approval Date Destruction Date
Resolution No. 07-067
Page 20
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30. 2006
Requester Shelley Collins. Administrative Assistant 1II;j./
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
CT186/A44 WATER STUBS 10107/2002-11/21/2002 COPIES
CT 191/ A 79 WATER STUBS 01102/2003-02105/2003 COPIES
CT194/A86 AMBULANCE E.O.B. FY 2002 3 YEARS
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon. are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Comrnission, and are no longer required by the City. I request
authority to destroy same pursuanlto Section 34090 of the Government Code of California, and
othfJI}jlic:J\e V1tut~~u;tty. . {J- <& 0 ~ ~ l.;;l-7-o\,
fA.. U. -,' ,(;. D",-->- .~. . ~
Department Director Date Manager Date
~C{~ f - 'B ,07 ~ II /4r/o,- II
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
()J)
Resolution No. 07-067
Page 21
Date
City of Poway
ORiGINAL RECORDS DESTRUCTION FORM - RM 3
:L>/LP-D1- .
.A-n. ru.. t:;varLS
D'S/)
Requester
Department
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
REQUIRED
RETENTION
Right of Way (ROW) permits from Development Services Engineering
Dept. (not CIP files) Puff#081 0-60
2003 tiles for destruction in 2007
Cox
Term +
2. 'j Ca.~
Box #3 Pacific Bell
Time Warner
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy sam pur ant to Section 34090 of the Government Code of California, and
other R 'ca~e s t au ority. 1-,/' b 107
~ Manager Date
~~ ~ ct.30'Ot 0~ S/7/07
City Attorney Date City Clerk Date
Resolution No.
Approval Date Destruction Date
Resolution No. 07-067
Page 22
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date 2 -/(p-()1
Requester Anne E'vans
Department [)sf)
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
t--
I---- Right of Way (ROW) permits from Development Services Engineering
I---- Dcpl. (not ell' files)
t---i Puff # 08\ 0-60 2003 files for destruction in 2007 '"l'bY<.l'Y\
,
H + 'l \..fvS.
I
I--
I----
-
I--:- Box #4 SDGE
.
I hereby certify that I am familiar with the lime limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to ges~oy sam~Lursuant to Section 34090 of the Government Code of California, and
other aPDIi.e'a~LJIO authority. ~ 10
Lt{ ---< I 6 () 7
Department DirectdU Date Manager Date
~~~ '-1.30-61 ~ ~ 0Iu~~
City Attorney Date City Clerk Date
, --
Resolution No. Approval Date Destruction Date
Resolution No. 07-067
Page 23
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date 2--/ u - tYf-
Requester _AnfL..{. {;;vaJLS
Department D'S b
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
REQUIRED
RETENTION
Right of Way (ROW) permits from Development Services Engineering Ocp!.
(not CIP files) Puff# 0810-60 .
2003 files for destruction in 2007
1612.<<1 +
2.'je~
Box #2 03-205 to 03-342
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the litle to real
property or liens thereon, are nol court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy sa e pursuant to Section 34090 of the Government Code of California, and
other applic e s .
Iii 0;
Date Manager Date
L/-30-O, '-d ~ ^ /1,,/ A. j,/
?) /~ ~"\.f!..I-".s} 7j()7
City Attorney
Date
City Clerk
Date
Resolution No.
Approval Date Destruction Date
Resolution No. 07-067
Page 24
Department
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
2~/v -0'1- .
(~V\.-L Gv~<\
lYSlJ
Date
Requester
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
REQUIRED
RETENTION
Right of Way (ROW) pennits from Development Services Engineering Dept
(not CIP files) .
Puff# 0810-60
2003 files for destruction in 2007
Tt::rz..M +
21je.LVS
Box #1 03-0011603-196
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have ail been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge. required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
Cily or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy sa Ie p uant to Section 34090 of the Government Code of California, and
other ap lic Ie st ry thority.
<
Department Director
~~~
)....,a 0
Date Manager Date
Lf-30'O~ ~~qlV7
Date City Clerk Date
City Attorney
Resolution No.
Approval Date Destruction Date
Resolution No. 07-067
Page 25
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30. 2006
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
EG 031 GRANTS FY 1982-1987 5 YEARS
COV# 361081
EG 083 DEVELOPER DEPOSITS FY 1984 7 YEARS
COV#361106 84-6133 THROUGH 84-6196
84-6301 THROUGH 84-6327
EG 129 SUBMITTALS (SCRIPPS POWAY PARKWAY) 7 YEARS
COV# 542284 #1.01 TO #36.01
EG 151 RIGHT-OF-WAY PERMITS (1995-1996) DESTROY WHEN NO
COV# 542268 RELEVANT
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 40 of the Government Code of California, and
other ~ble ~tat tory a hoc'
Department Director Date
~~ {-8'o7
lP
City Attorney
Date
City Clerk
Date
Resolution No.
Approval Date Destruction Date
11/6/2006
2:26:25PM
Resolution No. 07-067
City of Poway Page 26
Image Flow Lite Report - Legislative History (Detailed)
Page 1 of 1
Use rID: shelley
Doc. Ref. Code Doc. Date Item Ref. Action Code Brief Description
Cont. Date Exp. Date Name Referred to File Reference #
Abstract Keywords
fi!i,~illji':1;d:,;;i!:t\i;';';!ii~~~4Iii,~~~';iJid:~~~*1i~\~;;'M~*~i\~~ii~i~i11l'~~~ib~~~~~~~~~~~i~i~~~Ji~ifu~~{i@;i\:;~li~\:':tI11~;!ti;i~i~ilii~;\jii!'if;~li!~1,~~~~;;li~!;~~II~i
ENGINEERING
EG-031 (COR-O-VAN)
CLEARWELL COVER GRTILOAN 82-84
CDBG-12&14TH YRS CORRES. '88
CDBG-POWAY RD MEDIANS 1983-84
PAVEMENT MGMT SYS.' BSI-1987
PAVEMENT EVALUATION - 1986
GRANTS - SIGNAL MODIFICATION
____.________" TWINPEAKSRD..IMPR.19BL___ .. ,_..,
i'~)~~;";;i:i,<:',i::I\;;it{~;::~ii~,ti~~~!;';ltif(i~1~jB~i\;,:;~,ii~\iii(~~8t~irn~R~it~~;~f,~~1.i~~%j~l~t1~~iq~}\~~~~~g~;::Yf1~i;!~;i~kilijt;;:')j~~i~!ii;;~~~~~~}~~~ffa~
ENGINEERING
EG-083 (COR-O-VAN)
DEVELOPER DEPOSIT RECORDS
84.6133 THRU 6196
84-6301 THRU 6327
i::~~:t:~~:j:':ii},;;i;ji~.~.~,~\{~~~~.~~gi~~':':f1~~~",;:,;J::~'1;~i,~~~;'i~i~~~?&;ill~~1{~~~~~~~~i~~~~~f;~;~!}iilil~;;i~,;~:i;;t1~fflrt~;)~;;;;;;t~illiii,Vkn~jf,~Mtt~ft~~~f~
ENGINEERING
EG-129
SCRIPPS POWAY PARKWAY
SUBMITTALS #1.01 TO #36.01
i\itjt~:~ti~1~~j?}#r:;~~~i~~~~~~:%~1~?i:;;i~.;J;i~)~~%*{:j~~it~~~~~~i~1~~~i~#}i~~1~~~~it~~~;;~~i;~,:~~~~~~~~i~~iifil'~~;)~~~~
EG-151
ENGINEERING
RIGHT-OF-WAY PERMITS
PERMITS
1995
95-72 TO 95-130
1996
96-01 TO 96-164
-------~~-----------
Ret.Code
Security Class
Total Items Printed: 4
Resolution No. 07-067
Page 27
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date ll/o"eJllher 30. ,OOG
Requester SheUe Collins Administrative Assistant II .
Department City Clerk's Office
BOX NUMBER
AND LOCATION
..'
DESCRIPTION
AND DATES
FN 5341 B 167
FN 586 / B 20
REQUIRED
RETENTION
CAFR REPORT1MISCl . REPORTS B878~ 7 Years
CASH RECEIPTS 1999 7 Years
7 Years
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
othEJ'\ ~pplica_b~l.2'Y, M~~ri!Y1..., . .
~.lL..D~.II)".~.Db a....,N'1& a-b-O?
Department Director Date Manager Date
C~UJ(j~ 1-22-07 ~
City Attorney
Date
City Clerk
Resolution No.
1/&;0 (. \\
Date
Approval Date Destruction Date
1 19/20i." 7
9:05:50AM
Resolution No. 07-067
City of Poway Page 28
ImageFlow Lite Report - Legislative History (Detailed)
Page 1 of 2
UserlO: shelley
Doc. Ref. Code Doc. Date Item Ref, Action Code Brief Description Ret.Code
Cont. Date Exp. Date Name Referred to File Reference # Security Class
Abstract Keywords
i.~~~~~1i~~~~1~~~~li~~f~{~t!~#i;jJ~i~~~tt~ii~~~~~{~r1~~~f;~f~t~~t~~1~;~~~ti~~~~~~~!~1~~Ei~
FINANCE
FN-534
CAFR REPORT FY 1988/89-FY92/93
AUDIT CORR. 81/82-92/93
STATE CONTROLLER'S REPORT
GAS TAX FUND FY 90/91-FY 92/93
MAINT. OF EFFORT RPT FY 88/89
RDA STATE REPORT FY84/85-91 192
cl"~:;1 ;i>,','l:,:,' .9?/1 ~/2QOQ"0''i,5!l6''_' : ,'.:/"R:;> :"'/'.' '.:;'l\'::.:.F;I.NAf'!9~{C!l.SH'.Rs~EI Fi'TS:(';'>,; : ":\:"5'{,.(. .' ?::"',,.:;,, i:f:;i;;:':'f :;".-",'.' {:'tii]F,j
f<~"'~'-:.'r",,;c,.'t'i':".'1I;'::;f1m""""'''''' ~""~.""""::i'-~-""~~'~<f'..l,~~,'" 'J?'hWll"'~~V..t ':::'<'1t~':;'-'..;:;:l'.j'<~!.~~.i>l;:;'" .".,'-- "'r!.~"""'" ""'~',\'JJ'-, '-'''''.'l~'r ,..". "'J.'...~"H'1',"1~:..;~~:.~..".~.,-..?~~Y,T,.~~,~:.";l<l.~,.~~~~~'!W.i~.,.&~~~~-mH
t~121.t:~:k~~!ti&:t~NR~t.~29;?lf"&llif::5llfiK~,~:i!~tE~~:~1Bit~:~~~~~R;~~~~~60~t?Q~'f~;;t~i~j~'f~~~~i~~~4~'8&\~!lli;!~t:N~~~~~~,,~ ; ,. rm1
FINANCE
CASH RECEIPTS
6/9/99 - 6/30/99
FN-586
B-20
::ffi:i?gW;;;:;:li/f'~;i;,q5/,1 ?!fQPg:!'-i..'?1l!!;;;::';if1't,.~RS'i;,':/:,'<.'.i71"1 "!!I...N.cE};S~!>H' HE,c,:E I.PT:S," ....; ;,',"'::,:};:.,' '"'~;';:''' "". ....,~.:;;;.....':;:;,:'(,>.......h;!;~.;~';,:
~f~ilf-:ii';fiil~~~~O~1110~'l:2(}OlPft~~t:%tt;~~i:r::i1i~};'B;'i~i.4~;M~W~~~(~~iF.j,r~087.4/;8Y?1!:j~~~~~~)i~~~~in~!S~,~~XGi~~Y;~~~~ii~m
1tCLi..;.,l..h~l:1!J~.~~k:.':.>.r:.~.wa':'d..,':;;Jb. ,'~~":J.."''':'::~~.:t.;..~,~~t:~' .; .;;~~~ "FiN"AN"'CE'<'::::'~~I':'<L..a-c :"~'i..!":'-"",",::::~.4~.1:.it."::::"~~.:':;. .::........~.. ,~. ...,...: _ ..:t};
CASH RECEIPTS
5/20/99 - 6/9199
FN-587
B-21
~~y~g~[~r~j~~1~if~1~~;lig~;i\j;!}~lf~~&~~;~f~{~J~f#h~ijl~i.g~;~~l1j~_~10g~jii~~~~~c~~~~R~~~~j~~i~~ih~1r~i~
FINANCE
CASH RECEIPTS
FN-704
11/1/99THRU 12/16/99
DP 221 TO DP 294
l~t~{?d:;~.~j~~~i~~:::,.9..~fll~PR}.~i~!.}~:k9~'~f~~:~:~':~~~;:~;.~~:,:~~_{:{~;)t~.y~~~~:.~f~ ~~~.f:?,,~3i~~I-' ~.~:~~,f~~~~~.;::;~,:~:~:~';~i;:L.J:;;jl~~~~}:::)'(~.;';.{;;.L,;:;~,;~~.<~:;!;~\~;5i:i;?~!~~~~:.r~i::;:~~
~~~!~!:~:~:;~~RdQ~l~~Rli:kjf~.i~J.~'}~)~:}}l'!~~~~~~%:~:;J!&j;~:@l~~~1:i~&~9~~Jilis?2.Pll~,i't~Q.~'1~:;~~~~f~{;zi~~~~~~~~~~~fJlg;~}~fit~~(~~f!~~1~1~Jr~1?L~ZH
FINANCE
CASH RECEIPTS
FN-705
8/4-5/99 TO 8/27-30/99
DP JOOC0060 TO DP JOOC0108
~:f~~ ~'~~~(;i".~'..~iS"~~:!:;~:::9~~9?(~.qQg<.,:~;~ :J.'~7,?Zji;~d1.:i,:~:.i~\::;\,>'J~~,\~ .;:' i!:i!l.;::<{J;~~'."~r.F:)~.~~Qf::_}:~9,~,f$~,~!:: ~NT.~.I~~.,~..;::;:!:t-t~':;~\'~.~ ,'\:~;';:i,;ti)./Y.~':~"::~,':.,:',,:-~ ~::' .:>:J~:;;. i,':.\}1:'.:,t}~:';';:+;,i.:;~.s.'~;~
~~Oil~"i~~~~Yt1Z~q~~~!~~~~m-~!~~!~~&m~;fg~~~~~jl{i~~I~llGY~?E~~{~~&m~~1t~~rf~~~i~i~li~~_~_
JOURNAL ENTRIES
FY 1998-1999
JAN - MAY
1999
FN 737
B 137
~7f~1~~~i~~~7~;jl~~z't&~~:~1~i~f~iY1~~~ii\~t%i:t~~~;t!~jlft!~~I~~~~~;~~t4r~~~~:t4ti)i~~~i!4i~~1~11il~i~
JOURNAL ENTRIES
FY 1998-1999
JAN - MAY
1999
FN 738
B 138
-------------------------------------------------
1 Ig/2C1C 7
9:05:50AM
Resolution No. 07-067
City of Poway Page 29
ImageFlow Lite Report - Legislative History (Detailed)
Page 2 of 2
UserlO: shelley
Doc. Ref. Code Doc. Date Item Ref. Action Code Brief Description
Cont. Date Exp. Date Name Referred to File Reference #
Abstract Keywords
'B$.'fc;t/:,.t';....~q~!05@q4::';:.,.:.:~.4~.i.. "c.. '.': /:.BS,.:".:y~{::','F'!f\JAN.CF;.:.~ISf~~~AGEf\JT,.Sl'...TEM~N.I;;;.:.FY~IlY3~i":""',' ii:;;,:..,::).:.;",.. .:::;tE~
-~'lk:r,t:'i';);,:k'1'-"''''~' ,'-'-. -,' ".~~ .".....;."'..."-".~'~.M;.,."..,..,......"..".'.~ .1~'0.'. .', 1'-"1':'I''''''''''r~'Pij'''''' ". .. ~n >-".'ICI\H't~'~V""<h:'-' .~~ .....,'-'-"""<..."I.S"-,..........'".~.T~-.II-' ~g.:"'-,.:X'..""'.ft',.,.'t':N5t'..""...lY It'.....:>' .j';'\:iJ?:T~'~lf:\'''r~'~.
6\i~::~~\t~~?}~~\Q.\1l2~1~3..C{Z~1~~,~i~)lr~f~~;~I~~~'t<:s-rr;L~'~~r.;Q~~di';;S,:~v~1l~~i;,~~'*~jE-j~~~~,,~~it\~:flh~12:{€~~~~,W~f~t...'!~,;;~&~).)~~~;I~<;j~;~(;~:~~~/\~~~~~~~
FISCALAGENTSTATEME-NTS:FT99--L----'~- ,.- FINANCE' '-_... ,,- ........ -. .h...
CFD 87.. US BANK 07/98-12/98 FISCAL AGENT STATEMENTS
CFD 89 - US BANK 07/98.. 06/99 FY 1999
CFD 98(87) - DAI-ICHI KANGIO - 11/98.06/99 0420-20
CFD 98(89) - DAI-ICHI KANGIO - 11/98 - 06/99 FN 848
REV 95 - us BANK.. 07/98-06/99
GOB 95 - US BANK - 07/98-06/99 A-98
HVR 95 - US BANK - 07/98-06/99
COP 88 - US BANK - 07/98-06/99
COP 91 - US BANK - 07/98-06/99
COP 92 - US BANK - 07/98-06/99
COP 95(91) US BANK - 07/98-06/99
COP 95(86) US BANK - 07/98-06/99
COP 96.. US BANK - 07/98-06/99
TAB 89 - US BANK - 07/98-06/99
TAB 90 - US BANK - 07/98-06199
TAB 91 - US BANK - 07/98,06/99
TAB 93.. US BANK.. 07/98-06/99
T~~~~MNK-07198-06/99______________________
Ret.Code
Security Class
Total Items Printed: 8
Resolution No. 07-067
Page 30
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30. 2006
Requester Shellev Collins Administrative Assistant IlId
'V
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
FD 126/A84 PARKING CITATION REVIEWS 2003 3,/eCU'S
FD 124/A 109 MONTHLY REPORTS 2002-2006 DESTROY WHEN NO
I 'NI
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City B9ard or Commission, and are no longer required by the City. I request
authori:Z~:str~~e p u~ Section 34090 of the Government Code of California, and
other.~J able s t / ~orJt, //7 . ,
.// '-IJ f7J {./'" -y 1I-dS
Departtl' ~nt DIrector /J Date Manager Date ~
~~ 18-07 P)~ J f'~.& \11~
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
Resolution No. 07-067
Page 31
City of poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30. 2006
Requester Shelley Collins. Administrative Assistant III~
Department Citv Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
PE 111 I B 35 PERSONNEL - RECRUITMENT FILES 3 YEARS
FY 2000-2002
PE112/B36 PERSONNEL - RECRUITMENT FILES 3 YEARS
FY 2001-2002
PE113/B175 PERSONNEL - RECRUITMENT FILES 3 YEARS
FY 2000-2001
PE116/E168 PERSONNEL - INVOICES I WARRANTS COPIES
FY 2003
PE 1191 E 180 PERSONNEL - LEAVE SLIPS 2 YEARS
FY 2003
PE 1231 B 174 APPEAL HEARINGS CLOSED + 3 YEARS
(PARTIAL) FY 2002
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City, I request
authority to destroy same pursuant to Section 34090 of the Government ode of Califo nia, and
othe applica tut ruth rity. ( (,/,,' ,1:Z/'
I:;'-'P'~ t~ c{..
Date Manager ate
~~ ,-8-07 7J;VW~
City Attorney Date City Clerk
II/~!o"\~
, I
Date
Resolution No.
Approval Date Destruction Date
Resolution No. 07-067
Page 32
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date november 30, 2006
Requester Shelley Collins, Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
PL 178/ B 113 Zoning Violations FY 1985-1999 CLOSED + 5
YEARS
I hereby certify that J am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same puri,-ant to Section 34090 of the Government Code of California, and
other a~Le ~~ aut rity. /2- Iv.
~.~ .-"IVl J 2.- 2-6 (Jl
Department Director J Date Manager Date
~CA~ 1-8-of i;~ 1,/~dlJf4
/ I
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
IPfitJP
~
Resolution No. 07-067
Page 33
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30. 2006
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
REQUIRED
RETENTION
PR 0471 F 183
CLOSED CLAIMS AGAINST THE CITY
P-94-95-002 THROUGH 022
P-94-95-024 THROUGH 44
P-94-95-046
P-94-95-048 THROUGH 052
P-95-96-001 THROUGH 006, 008, 009
P-95-96-013, 014, 016, 017
CLOSED BIDS
95-96-001 THROUGH 033
95-96-035 THROUGH 036
CLOSED + 7 YEARS
PR049/F185
CLOSED + 3 YEARS
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to d troy same l>ursuant to Section 34090 of the Government Code of California, and
ot pplica tatuto utlTh(ty. .r!X7tl r--'/
-D] ~_2!o)
Date Manager Date
~C~ ~ i -[3-0'1
City Attorney
Date
City Clerk
Date
Resolution No.
Approval Date Destruction Date
Resolution No. 07-067
Page 34
City of poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30, 2006
Requester Shellev Collins. Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
--
PS 0711 D 148 ACCOUNTS PAYABLE FY 2001/2002 COPIES
PS 0741 D 167 ACCOUNTS PAYABLE FY 2002/2003 COPIES
PS 075 I E 94 ACCOUNTS PAYABLE FY 2002/2003 COPIES
PS 076 I E 91 ACCOUNTS PAYABLE LMD COPIES
PS 0771 E 98 TRAFFIC STREET LIGHT REPAIR 2 YEARS
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
other applicable s/~ authority.
=:::,. A ./0""'-' (2 -'7 --6C
De~:fector Date Manager Date
~~ ( ./-
(-8-07 //JJ )L4'-". ~J/IJn/.
~ '9~~ I
City Attorney Date City Cle ;JJf~ Date
1/ -nJOfo
Resolution No, Approval Date Destruction Date
I3!kW
Resolution No. 07-067
Page 3~
A . f- '17-
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30 , 2006
Requester Shellev Collins. Administrative Assistant II~
Department City Clerk's Office
BOX NUMBER
AND LOCATION
RA 035 I F 180
RA044/F116
RA 046 I F 118
RA 047 / F 119
RA 048 / F 1~0
RA 059 / B 101
RA 060 I B 97
DESCRIPTION
AND DATES
REQUIRED
RETENTION
BREIHAN RFP'S
7 YEARS
LIFELINE PROGRAM FY 1995-1997 CLOSED + 5 YEARS
18-25 COMMUNITY DEVELOPEMEN
BLOCK GRANT FILES
LIFELINE PROGRAM
T. BOHLEN FILES
CLOSED + 5 YEARS
CDBG REHABILITATION GENERAL
1994-1995 CLOSED + 5 YEARS
DENIED REHABILITATION LOANS 5 YEARS
CDBG CLOSED FILES 1998-2000 CLOSED + 5 YEARS
CDBG CLOSED FILES 1998-2000 CLOSED + 5 YEARS
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
oth pplicable statutory authority.
Manager
Date
CXwc ~ '-8-07
City Attorney
Resolution No.
Date City Clerk
Approval Date Destruction Date
"1'-
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date November 30. 2006
Requester Shelley Collins. Administrative Assistant 11fi;
Department City Clerk's Office
BOX NUMBER DESCRIPTION REQUIRED
AND LOCATION AND DATES RETENTION
,
--
RA 079 I F 160 WET N WILD -CONFIDENTIAL 7 YEARS
-
RA 082 I F 101 REDEVELOPMENT - CDBG FILES CLOSED + 5 YEARS
FY 1994
RA 083 I F 100 REDEVELOPMENT - CDBG FILES CLOSED + 5 YEARS
FY 1994
RA 085 I F 98 CDBG CLOSED FILES CLOSED + 5 YEARS
FY 1994
RA 087 I F 96 CDBG CLOSED FILES CLOSED + 5 YEARS
FY 1994
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
othi pplicable statutory authoritY1
I. -:;),. ~ , ',J.. '" L
Dep Ftment DIrector . Date ~~ Date
~0~ {-8-07
City Attorney Date City Clerk Date
Resolution No. Approval Date Destruction Date
Resolution No. 07-067
Page ;16 2/
rAG (; '2
i1PtiCiP(,~
,
1/4/2007
1i:13:32AM'
. Resolution No. 07-067
City of Poway Page 37 Page 1 of 4
ImageFlow Lite Report. Legislative History (Detailed) UserlD: shelley
Doc. Ref. Code Doc. Date Item Ref. Action Code Brief Description . Ret.Code
Cont. Date Exp. Date Name Referred to File Reference # Security Class
Abstract Keywords
~jii~~)~iil~~~~i~;1~~~~;;l~~~~jtfJ,~1,;~~r;i~&~t~~~~iJi~lL~~1~i~1~ti~~~i~~i;i~J~~~~4i~~_
REDEVELOPMENT
BREIHAN
RFP'S
RA-035
THE RELATED COMPANIES
WAKELAND HOUSING & DEVELOPMENT
BREIHAN FAMILY HOUSING
COMMUNITY HOUSING
NORTH COUNTY
CENTRAL PACIFIC HOUSING
iJ;lS.~0\,,:\;.:~;...j;:'.).@9~??9.o.2,'..i..'9*,~;;I\'.....'~...;i~.~R.'L(Ji:1)i;i!';:.. REqEv.I::~OPMI::N]~,lJ.\Fi !;l'.IN.i:;.. P.~QGRP,.M!;!i~i';'{)"~'''..:,,'..'::;i/''''';':?'\;J:';?'(i:i<':?,.;i:;;;~)
l~~~5f&~;11gTIZ~lJ~t~~~~l%~~~~~~m{~~~lffr~;it1~~~~t51~~!~~!?jm~~:i~~~~~~i~~~1~~~r1t~f~~
REDEVELOPMENT
RA 044
18,19,20,21,22,23,24,25 YEAR
18-25 YEAR CDBG FILES
ADA
COUNTY MONITORING
GPR
SECTION 3
LIFELINE PROGRAM
_n_ ~ ~ ~~ ~ ~ ~ _ _ __ __ _ _ ___.___ __ .!'Y1995 =-.1996, 1996=-.1991.._ __ __ _ _ __ __ _ .
i~~0~t~~;~t~~;~~i~~~~~iiii4~~2~ji2;~~1~i{~~\~~~~~j[~i!;{;jg~~~t~iffif~~~I~~~~~!Y~~r::~i~f~~J1~~~i~;t('!jili:t~~'i!~~~~;('~;t~~~~iil1i~
REDEVELOPMENT
RA 046
TRACEY'S LIFELINE
CHS
CDBG REHAB, INFO.
LIFELINE ANNUAL REPORTS
SUBORDINATION POLICY
CHS FINANCE
CDBG REHAB CLAIMS- FINANCE
LIFELINE PROGRAM
;fl~C!.i",;\'!e'fi'::',:.o?-!.oWi?\l.o?:,';,i5;04.7'...,,):;.,;::,.~~."."'."".:...":'..:.. ::gR[)EV!:~QP.MENJ',.f-i(lLJ.$I.!'Iq:P'RQ<?~M.':':' ': i!:::.,;....':~i;'..:!.:j}.i:i!,<!:;;;Yf,~~;if;{iii;
"1.m",.,~:I~p.'*0~"'..'I.O."""2'-Q..0.."m;,~,.'.,~~,"".,'.""'''.W?''~.ji'''';l:''''i''':''''''. f"'i'~"''''<i";'^'''Q'A7~'fii'''~1'''9.'''';i1''I",,3;/:''''I1'w>&'\)ft.m'''I''''l..,.",y,q'''''''.'.',,",:;i1'ii1:i1''''il'~~
lSf.ri':~~lW.ft~lli~)I&'a~,,~&:0~i~i~;~;L~~t~~;~;1i:~~~f.51\',,;'n~1~~'j;:ik~~~~hl'::~rM'~~':L2.~"'':~;1\l~~~ftM~~J~jFi~!f!.:@~~.~~!ib~;~~Zllifrj&,~~~~~,~
POINSETTIA SENIOR REC BUILDING
ADA
REDEVELOPMENT
RA 047
HOUSING PROGRAM
CDBG REHAB GENERAL INFO
RECEIPTS
1994 - 1995
RECEIPTS FOR HOUSING PROGRAM
REHAB
PEDESTRIAN RAMP PROGRAM
~ _ _ _, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ "'pOINSETTIA SENIO~REC...:.. BUILDING _ _ _ _ _ __
1/4/2007
11:13:32AM
. Resolution No. 07-067
City of Poway PafJe 38 Page 2 of 4
ImageFlow Lite Report - Legislative History (Detailed) UserlD: shelley
Doc. Ref, Code Doc. Date Item Ref. Action Code Brief Description
Cont. Date Exp, Date Name Referred to File Reference #
Abstract Keywords
~~,;!~t~t1"E~I.Wl{2i1l~R(1rili~~~~tl~;~~!jg!;h~~~~~,'~~~~i;~t1rw~~iL.~Dl~.il~F.~~P~~fJ~~.~~~:ifi~~~i1ift)t~~~L'1t~;~~~~~;~~~~~StN;,\~1t'~~.i~~~
DUNCAN, NINA
CANIGLlO
BARANDIARAN
THOMAS
BENTLEY
HILL
REDEVELOPMENT
RA 048
DENIED REHAB LOAN APPLICATIONS
BLACKWOOD, TERESITA
MACLEOD, STEPHEN
WINTERS, KIRK AND DEBORAH
GOETZ, DENNIS
ORMBSY, VICKIE
DORSCH, CONNIE AND RALPH
FLANNIGAN, D.
i.~~:i~i/fi.;h:"'(.03/2,~!29~~:,,qW;"'.,j;;,,;.,..,,~S,"':'.:..,,:f7;::., '.. ,8~[)~.vEI.:gI':MEf'.J'fi?S[)!3(3CI.:OSE:,[).f!I.:E\>,:\:,:"",'..;!i'"\:.,"'i,,;',},i/;\}!::;o;;:1i0:illi:i:i:i(!
m-li~te!A~l~~'ii~~~1~n91f~}~~n~~;~.~~:{~b~~:b~M:~~}~tti}f~iYiY~1?:~~~~~~'::.~~J2~!tt<<~~!ili~m~f!{~~~~~~m\ff'~!'~fk.:~'ili~!01~;:~~~~~~t~~~m~~_i_
.. .. ,."'... ......-.. -...--......"' ....... ...-..-.. ,... RA059'-- -.... .......... .........--. ...- "'
B-101
CDBG CLOSED FILES
1998-2000
DEED'S OF FULL RECONVEYANCE
CONSTRUCTION DISBURSEMENTS
CITY/RDA INSURANCE CERT & EXP.
TAX AMOUNT REPORTS FY 2000-2002
CITY AND RDA AGREEMENTS
~$~it~~tr~t~:~i?r~~~~)~~l~m}~i~~;~~~t;;:h..ft\~[kU;~~.'~~;~lt~~~i!~,t~~ji~i~t~~~ig~~~f;~~~~dffiii'j,ft~~tiiWil
B-97
CDBG CLOSED FILES
FY 1998-2000
~_!B~f~~~1W~~~5.~t~il~~1~~~~~'~~~\9~~~1!1~f~.~.QjE;T;~~~~~~~m~~W~;M~:i1~~;1~~1~3.f.~:~~'~
0220. INDUSTRIAL PARK MARKET ANALYSIS RDA
0220 - MARKET/FEASE ANALYSIS LONDON REDEVELOPMENT
0220 - WET N' WILD. OPA CONFIDENTIAL RA 079
0220 - WET N' WILD
0220. WET N' WILD
0220-WE~'WIL~OW~PARTNERS~LC___________
Ret.Code
Security Class
1/4/2007
11:13:32AM
Resolution No. 07-067
City of Poway Page 39 Page 3 of 4
ImageFlow Lite Report - Legislative History (Detailed) UserlD: shelley
Doc. Ref. Code Doc. Date Item Ref. Action Code Brief Description Ret.Code
Cont. Date Exp. Date Name Referred to File Reference II Security Class
Abstract Keywords
,.~~~;;';:';i;,:;;J,J;g~(IH~!~O(j'" 9!?.;,0,.~,:?.~~;'~;:~;.,;i,;,,;!~,~~,:~,i;';;,.;';;~~~~~:;'?~~;~'~1hz~,~~,~l;:~~;~R;F:!;~~;:i;~:~~~~>;;i~:;;;,;C3~;~i:.~,i~~
~\-}f~{i,~1i'll~t3:.~:Gst:i..\:H~'.,;gi1t'~</~It'i.~~~ttfli~~~f:~~l{)ft\~i~~~~~tf~~d~~;rJ;;t'~~~~J.'t..~~oliL~r~!>Ji~6l1~~l?1tA1.12-f~,~B'~i~~~5:~S\,!:~~~I~~tfB~~Z:~t~t~.!t~~~~
RA 082
F 101
REDEVELOPMENT
CDBG CLOSED FILES
FY 1994
BANCROFT, HAZEL
VIERRA, DENISE
CLARK, JEAN & RACHEL
LOPEZ, JOSE
CRANE, BARBARA
MCLAUGHLIN, STEPHEN & DEBORAH
LOFTON, CHARLES & MARIE
MARSOLlNI, DEBORAH
ELIAS, GEORGE
MARSH, CHRISTOPHER & PAMELA
CHURCHILL, PAMELA S.
0250-09
:':RSt;,,;,,;t";::"'i~;.i".:105/06i2005;';',::/.'08.3';".}:'. ./( F,lS :P:":.".:".:REl:lEVELOPMENT,"'CDBG'CtOSED.BI.[ES.:;;......:,<.....,.?:..\;.,.;.:...',.'Q;Ci,ji'i;~"&%Fi
~~t~f~~iijlti!~~.?91ltq'~cij~~}j~~~~~fu~tj~~~Gi~~~:~~~~~ttj~iJk~ii~~.~jtij~~~~?ii~~~~;~~(f:&?is~,w~~~i~~?!~~W?i~
' .'. -"...~ -. . ._,~- ,-, -- ... ......- - RA 083 .. --.,... .. ... _.... -.-. '-.'-. .
F 100
REDEVELOPMENT
CDBG CLOSED FILES
FY 1994
0250-09
BAXTER, REBECCA
BEVAN, DALORES
BOZARTH, TIMOTHY & SUSAN
BRINTON, MARK & MARGARET
CHURCHILL, ROSEAL YN
DUFFY, JUDITH
COCCO, CARLA
JOHNSON, SUSAN
)g~:':\'i.:i?;;;1&~; ":i,q5(9..~/f9,q5... ;.~;,',085 ;:",ct'.::;. '.RS: ?';:'i.:.'.:; ;'.~EpEVE~(;)I?ME~T\ .CDBGC;t;Q~.E:p..F:lq:~,:'? :,c;:'.,,\,:, .:i:.': ..<::.'~+,i;:i;1(;,i::;;iJKZ:~
riil~~~~~~;~~~fp:~~iillfJJff&~JH~4f'~~~~~1[~:$Tl~~~~We1ft~i~~~r~iI~~~
RA 085
F 98
REDEVELOPMENT
CDBG CLOSED FILES
FY 1994
0250-09
MARQUEZ, MICHAEL & ANNE
GOONAN, BRIAN & EVA
KEMBLE, MARGARET
ALANJARY, JALAL & BEVERLY
HENNINGS, PHYLLIS M.
HILLARD, JOSEPH & SARA
EVERING, CONSTANCE & AMERICA
MCKEE, JENNIFER
ROMERO, ROBERT
__ _ _ __ _ __,_ _ _ __ ___'h __ __ __ _SHARP, S~fI:1l!.Eh.~YVETTE_ ______ _ ___ __
1/4/201J7 .
11:13:32AM
Resolution No. 07-067
City of Poway Page 40 Page 4 of 4
ImageFlow Lite Report. Legislative History (Detailed) UserlD: shelley
Doc. Ref, Code Doc. Date Item Ref. Action Code Brief Description
Cont. Date Exp. Date Name Referred to File Reference #
Abstract Keywords
~~';W~:::'::~~~~\:i~-:-~]8~g?L~~~gp~~;':'2. 9,~!.!,~f;~~;,;~t .;:" .:.~:~~'~t~~~t'?Jm~-~ql;)(~~P~,~~;~J. .t~~~~~~:8~9~~~~~K'j,,~~:~;>H,::"J.j::C~~t{~~~.~b;:~~~J~:)~:.f'~1{.:.~~~:~~~~
S:1:~}.~~7i.1rif~%1:!BI~t~Qzt~r!.z~E'~f~~~t~~~~~~N!~~.WZll!.~~,~~.&h~f"~~B~~~~~!!f~~~~
RA 087
F 96
REDEVELOPMENT
CDBG CLOSED FILES
FY 1994
0250-09
BURRIT, JAY HOWARD
WOOLMER, STEPHEN & JULIA
WILLIS, DIANA
EADS, GERALDINE
MILLS, WILLIAM & WILMA
THRUN,KAREN
SAYLOR, DEBRA
DENNEMEYER,MELBA
CARROL, JOEL & ANNE
________~OWNS~OI~__________________
Ret.Code
Security Class
Total Items Printed: 12
Resolution No. 07-067
Page 41
City of Poway
ORIGINAL RECORDS DESTRUCTION FORM - RM 3
Date July 12, 2007
Requester Maralee Anderson I Pat Phelos
Department Public Works
BOX NUMBER
AND LOCATION
DESCRIPTION
AND DATES
Work orders from 2004
and earlier
WaterlSewer work orders
from 2004 and earlier
REQUIRED
RETENTION
0110-30 PUFF
2YRS
0110-30 PUFF
2YRS
Box #1 located at PWAdmin
Box #2 located at PW Admin
.
I hereby certify that I am familiar with the time limits set by state statutes, that the records listed
below have all been retained longer than the statutory requirement, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances, or resolutions of the legislative body of the
City or of any City Board or Commission, and are no longer required by the City. I request
authority to destroy same pursuant to Section 34090 of the Government Code of California, and
oC::.;:;Pli:able ~~~rity. 7- ( G ~o7
D7P'arynenl Director Date Manager
C/ .~~
Date
7!< Ljft 7
City Attorney
Date
City Clerk
Date
Rp~nllltinn No.
Approval Date Destruction Date