Final Budget FY 1996-1997
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I CITY OF PO WAY
I FINANCIAL PROGRAM
1996 - 1997
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I CITY OF POWAY
CITY COUNCIL AND REDEVELOPMENT AGENCY
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DON HIGGINSON, MAYOR AND CHAIRMAN
I MICKEY CAFAGNA, DEPUTY MAYOR AND VICE-CHAIRMAN
I SUSAN CALLERY
BOB EMERY
I BETTY REXFORD
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I CITY OF POWAY
'I BUDGET REVIEW COMMITTEE
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I MERRILEE A. BOYACK
I JAY GOLDBY
DAVID JANSSEN
I ANN MARTIN
I ROGER WILLOUGHBY
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I Prepared by:
Administrative Services Department
Peggy A. Ste,wart, Director
I Peter Moote, Deputy Director
Andrew White, Finance Manager
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CITY OF POWAY
I DIRECTORY OF CITY OFFICIALS
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i. CITY MANAGER
I JAMES L. BOWERSOX
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I ASSISTANTCITY MANAGER
DIRECTOR OF ENGINEERING SERVICES
I JOHN D. FITCH MARK S. WESTON
I CITY ATTORNEY DIRECTOR OF PLANNING SERVICES
STEPHEN M. ECKIS REBA WRIGHT-QUASTLER
I CITY CLERK/TREASURER DIRECTOR OF PUBLIC SERVICES
I MARJORIE K. WAHLSTEN JAMES R. WILLIAMS
DIRECTOR OF ADMINISTRATIVE SERVICES DIRECTOR OF REDEVELOPMENT SERVICES
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PEGGY A. STEWART WARREN H. SHAFER
I DIRECTOR OF COMMUNITY SERVICES DIRECTOR OF SAFETY SERVICES
I R0BERT L THOMAs MARK A. SANCHEZ
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CITY OF POWAY
I REDEVELOPMENT ADVISORY COMMITTEE
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MERRILEE BOYACK
I DAVID CHURCHILL
I KENNON DIAL
I ALAN DUSI
EVELYN FRAZIER
I MARGARET LESTER
I GORDON MEYER
MARY MITCHELL
I JEFF SCHIPPER
I TOM TREMBLE
ROGER WILLOUGHBY
I BOB WOLINSKI
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TABLE OF CONTENTS
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Guide to Reading the Budget D(icument ' i
I City Manager's Letter of Transmittal . . . . .,. vii
Program Expenditures . . . . . ... . . . .. . ix
Budget by Fund ........... . . .. . .. . . 0'0. xi
I Employee Positions, Classifications, and Salary Ranges .... . . . . . xv
Revenues by Funds and Sources .. . . . . ....... . 1
Summary of Sources and Uses of Funds .. . 11
I Fund Activity Detail ... . . . .. . 15
General .. . .... . . . .. . 16
Street Improvement - Gas Tax Fund . . . . 17
I Park Improvement and Coastal ,Sage Fund . . 18
Drainage Fund (Funds 231 and 232) . . . . 19
I Grant Funds . . . ... . .. . . . .... . 20
Special Assessment Districts Fund (Funds 261 and 275) 21
Assessment District 96-1 High Valley Road .. . . . . . 22
I Street Development Fund (Funds 221 and 222) . . 23
Proposition "A" Sales Tax Fund . . . 24
Municipal Improvement Fund .. . . 25
,. Community Facilities District #1 26
Comunity Facilities District 1990#88-1 27
Debt Service Fund 28
I DebtService Fund - Community Facilities District ,#1 29
DebtService Fl;Jnd - Community Facilities District #88-1 . . ... . 30
Water Fund . ... . . . ... . .. . . . . . .. . . . 31
I Sewer Fund .. . .. . '" . . . .. . .. . .... . . . 32
Capital Replacement Fund ... .... . . . 33
Trust Funds ... . . . 34
I Library Endowment Fund 35
Bond Interest and Redemption . . 37
I Statement of Fund Balances and Reserves . 39
Redevelopment Agency Loans Payable to City . 41
I Department Operating Budgets .. . .. . .. . . . . . 43
Legislative and Administrative: City Council . . .. . ... . . . .. . . . ... . 44
Legislative and Administrative: City Clerk . .. . .. . ..... . .. . . . 48
I Legislative and Administrative: CitY Attorney . .. . . . . . .. . . . ... . 52
Legislative and Adm[nistrative: City Manager. . . . .... . . . 56
Departiiient of AdniinistrativeServices .. . ..... . 60
I DeparthiEtntof Community Services . . . . . . .'.... . 80
Department of Planning Services .. . . .'. ... . . . .... . .. .. 94
I DepartmentofPublic Services . .. . .. . .. . ....... . .... . .. . 104
Department of Safety Services .. .. . ....... . ... . ..... . . . 132
Department of Engineering Services . 144
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I City of poway Program Overview . . .............. . .. . .. . 158
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TABLE OF CONTENTS
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City of .Poway Capital Improvement prqgram . . . . . . . . . 165
I Parks and Recreation Plan . . . . . . .. . ... . ..... . . . 220
I poway Redevelopment Program -- 1996-1997
Revenue by Funds and Sources .. . . . 222
I Statement of Fund Balances and Reserves 225
poway Redevelopment Agency - Administrative . . 227
Poway Redevelopment Agency -Capital Improvement Projects 228
I poway Redevelopment Agency - Debt Service Fund. . . 229
poway Redevelopment Agency - 1986 Tax Allocation Bond 230
poway RedevelopmentAgency - 1989 Tax Allocation Bond. . 231
I poway Redevelopment Agency - Poinsettia Mobile Home Parks . . 232
poway Redevelopment Agency - Low/Moderate Income Housing 233
I Poway Redevelopment Agency - 1990A TAB . . 234
poway Redevelopment Agenqy - Pbway Royal Mobile Home Park Fund 235
poway Redevelopment Agency - 1991 Certificates of Participation 236
I Poway Redevelopment Agency - Haley Mobile Home Park Administration 237
Poway Redevelopment Agency - Capital Improvement, Projects - 1993 TAB 238
poway Redevelopment Agency - Housing Administration/Capital Replacement. 239
I Bond Interest and Redemption. . . . . . . . . . . . . 241
poway Redevelopment Agency - Administrative Operating Budget 243
Redevelopment Agency Organization Chart . . . . . . 244
I Director of Redevelopment Services . . . . . .... . . . 246
Redevelopment and Housing . 248
Economic Development . 250
I Housing Administration Organization Chart 252
Housing Administration . . 254
Poinsettia Family Mobilehome .Park 256
I Poinsettia Senior Mobilehome Park . . 258
poway Royal Estates Mobilehome Park . . 260
Haley Ranch Estates .... '" . . . . . . . . . 262
I poway Redevelopment Agency Program Overview . . . .'. . .. . . . 264
Rede\lelopment'Capitallmprovement Program . . ............. . ...... . 275
Map' - PaQuay Redevelopment Project Area . . ... . . . " . . . . . 328
I Appendix A - F:lesolution Adopting 1996-1997 City Financial Program. .. ., . 329
Appendi)( B - Resolution Adopting 1995-1996 Redevelopment Agency Financial Program 335
I Appendix C -Grart of Expense Accounts and Definitions . . . . . . 339
Appendix D-Chart of Revenue Accounts and Definitions . . . . . . 355
Appendix E - City Council Immediate and Short-Term Goals ... . .. . . . 371
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I i
I GUIDE TO READING THE BUDGET DOCUMENT
I Every year, the City of poway prepares a budget for the upcoming fiscal year which
serves as the City's financial pl.an. Although the budget serves as a control document
I for the City Council and staff, its primary purpose is to provide information to citizens and
other interested parties about the financial health and activities of the City as a municipal
I corporation.
This guide was prepared to assist citizens and other individuals who may not be familiar
I with public budgeting and finance to read and interpret this document. A great deal of
information is provided in the budget beyond dollars and cents. One just needs to know
how arJd where to look for it!
I Gettina Started
I An excellent place to begin to examine the budget is the City Manager's Letter of
Transmittal which provides a philosophical as well as factual summary of the City's
financial plan.
I Next; the Budget by Fund pages show expenditures for each Department and its divisions
sprEladacross the City's major .funds. You will note that the General Fund shows
I expenditures for all Departments, while the other funds show expenditures for certain
ones. This is another illustration of the fund accounting nature of government which
- restricts certain revenues to expenditures for limited purposes.
I The next pages summarize and describe the City's work force. The number of authorized
full-time positions is shown in comparison to the prior year. New positions and position
I deletions are mentioned by title. Each full-time job classification authorized in the budget
is then listed alphabetically by title with its corresponding monthly salary range.
I Next, you will notice that the budget is actually divided into two plans. One is the
Operating and Capital Budget of the City The other is the Operating and Capital Budget
of the poway Redevelopment Agency. An operating budget is the financial plan for the
I day-today operations of the City or the Agency; a capital budget is the financial plan for
acquiring or constructing major municipal facilities such as streets, drainage systems and
parks.
I TheCitv's ODeratlna Budaet
I The first section following this guide is "Revenues by Fund and Source/' 1}iisgroup of
pag~s'butlines the City's revenues, or the dollar resources the City receives.
I Governitu3nts account for money in funds, which 'separate available dollars according to
hqWthey Illay be used. The largest fund is the General Fund whose revenues may be
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Guide to Reading the Budget Document I
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used to provide any government service. Other funds are restricted as to how their I
revenues may be used. There will be more information on the City's'various funds later
in this document.
Notice that the revenues are shown by fund and by revenue type; for example, "Property I
Taxes-Current," under the General Fund. Every type of revenue has a four-digit number
in front of it. In the back of the budget document is the "Chart of Revenue Accounts and I
Definitions," Appendix 0 The four-digit numbers are listed in ascending order and next
to each is a description of each revenue type. Analyzing the City's revenues will give you
an idea of where the City gets its money, how much of it is restricted. and how much may I'
be used for general purposes. You'll also be able to compare amounts of money
between the prior fiscal year and the proposed/approved new year
Key: I
1995-96 1995-96 1996-97 1996-97 I
Budget Actual Prooosed Aooroved
7111 Property Taxes-Current $3,252,200 $3,502,197 $3,509,620 $3,509,620
This number identified the The The The The I
revenue source in the "Chart projected actual total projected projected
of Revenue Accounts and revenue for year revenue for revenue for I
Descriptions" in Appendix D the fiscal revenue. the neXt the next fiscal
year budget. fiscal year year in the
in the pro- final budget I
Dosed budget.
Following the Revenue pages is the "Summary of Sources and Uses of Funds." These I
pages list all of the City's major fund types" describe them and display summarized dollar
amounts of money going into and out of'each fund. These numbers are broken down into I
more detail on the pages following the Summary. Note that the page numbers directing
you to each fund's detail are referenced in each fund description.
The Fund Activity Detail pages allow comparison of prior year budgets' actual flow of I
money, in as revenues, and out as expenditures or transfers.
Some funds have borrowed money (incurred debt) through the issuance of bonds. On I
the page following the Fund Activity Detail pages is a summary of the bonded
indebtedness of each fund. These dollars are used to repay interest and principal on the I
debt
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I Guide to Reading the Budget Document
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I Next, as a grand summary, the "Statement of Fund Balances and Reserves" follows all
the previous pages described. Th,e City's major funds are listed vertically on the left "hand
side of the page. Horizontally, dollar amounts are shown to track the status of each fund
I from its beginning balance through to its expected year-end position.
After the Statement of Fund Balances and ReserVes, more detail regarding the
I expenditure side of the budget is provided, again moving'from summary to detail.
The Program Expenditures page lists the seven major City departments and what each
I plans'to spend in the three major program expenditure categories:
1 Personnel - The cost of salaries, fringe benefits and other employee-related costs.
I 2. Operations and Maintenance - The cost of doing business day to day in supplies,
materials, and services.
I 3. Capital0utlay - The cost of major nonrecurring purchases of $500 or more with a
usefurlife of three or more years. Examples are office furniture, vehicles and larger
I pieces of equipment.
- It is common for the total of all program expenditures to be referred to as ''the budget,"
I even though it is only the expenditure side of the entire budget picture.
What follows next is the heart of the City's Operating Budget detail. For each of the City's
I seven major departments, an activity overview is provided in which the major expenditure
categories--personnel, operations and maintenance, and capital outlay--are summarized
and compared to prior years. A narrative commentary providing a description of the
I composition of the department and its purpose in the governmental organization is
backed up by an illustrating organization chart on the facing page.
I Following the Departmental Overview, each division of the department will show two
facing pages of activity detail. The narrative page includes a description of the major
fundtlons of the division, the division's goals and objectives, work load activity statistics
,. for prior and proposed years, and a section entitled Significant Activity Program Changes.
This last section points out and explains larger dollar increases or decreases and the
I expense account where each significant activity program change is reflected.
The'facing pC!ge contains the~,ctual dollar amounts to be spent to achieve t!11i1 division's
I goals and objective!;. You will note that the major e><penditure categories' (personnel,
operations.and maintenance, and capital outlay).are further divided into particular types
of expenditures. Each expenditure type has a three-digit number preceding it. In the
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Guide to Reading Budget Document I
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back of the budget book is the "Chart of Expense Accounts and Definitions," Appendix I
C. Expense account numbers are listed in order, with a definition following each one.
These definitions give a more detailed description of what costs are included in each
expense account. I
In comparing the expense account dollar amounts between fiscal years, the narrative
section, Significant Activity Program Changes, is the key to explaining major differences. I
Key:
1994-95 1995-96 1995-96 1996'97 1996-97 I
Actual Approved Actual ProDosed Aporoved
4922- Printing $250 $300 $300 $300 $300 I
This number The actual The The actual The The I
identified the amount approved amount proposed approved
expense account spent by budget spent in budget budget
in the Chart of year-end. amount. FY 1995-96. amount. amount. I
Expense
Accounts and
Descriptions I
The numbers in parentheses next to Position Titles indicate when there is more than one
position of that title authorized. If there is an FT, PT and/or T after the Position Title, this I
indicates that the position is full-time, parHime, and/or temporary.
The City's CaDltal ImDfovement Budc;let I
Capital Projects are the acquisition or construction of major public facilities such as
streets, sewers, water systems, parks, an~ government buildings, They are often the kind I
of projects that take more than one budget year to complete.
The Capital Improvement Budget, like the operating budget, shows revenues in and I
expenditures out, but also details expenditure projections over multiple budget years.
The revenue page indicates which funds are contributing to the Capital Improvement I
Program. The Program Overview summarizes expenditures by 'type of improvement to
show the total estimated cost of planned projects, what has been spent on planned I
projects, the proposed year's expenditure levels, and the amount of the total estimated
cost that has been incurred to date.
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I The Program Detail pages list each project with a short description and code number
corresponding to the activity. Cost estimates for each fiscal year appear on the left hand
I side with the contributing funds listed to the right, under.the project description. On the
facing page, the costs are sh.own spread across the next five fiscal years according to
an acquisition/construction plan.
I The dollar amounts budgeted for the proposed fiscal year can be tied back to the
operating budget's "Statement of Fund Balances and Reserves" under the Capital Projects
I column.
Each year the Program is adjusted to reflect actual performance so the costs of the City's
I Capital Improvement Program can be historically tracked.
The powav RedeveloDment A!;lency Budaet
I The budget of the Redevelopment Agency is patterned after the City's budget and
includes the same elements--an operating and a capital improvement budget.
I Revenuescif the Agency, like those of the City, are listed by the four-digit account
numbers found in Appendix D. Fund activity detail pages follow, and the Agency has its
I own "Statement of Fund Balances and Reserves."
The organization chart of the Agency indicates its relationship to the City of Poway' The
I City Council acts as the Agency's Board of Directors, and the City Manager is its
Executive Director.
I The operating budget covers theday-to-day administrative affairs of the Agency Note
that the format of the Agency's operating budget detail parallels that of the City's
operating budget.
I The Redevelopment Agency Capital Improvement Budget is set up using the same format
I as the'City's Capital Improvement Budget.
More Information is Available
'. The ,Administrative Services Department prepares the budget document you have just
read about. In addition to the published document, City staff retains files of detailed
I backup material.
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Backup documentation. is reviewed by tl1e Budget Review Committee, appointed from I
among Poway's citizens by the City Council, This Committee spends many hours with
staff each year prior to budget adoption, examining the detail behind the proposed I
budget. These files are also available for review by the general public; by appointment
with the Administrative Services Department, as early as the month of May prior to a new
fiscal year. I
The Budget is considered by the City Council in public hearings at every regular City
Council meeting in June. Public commerit is invited and will be considered by the City I
Council at these hearings.
In addition to the above, any person having questions about the financial plan may I,
contact the Administrative Services Department. We are pleased to answer any inquiries
to the best of our ability.
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i' CITY POWAY vi i
OF
I DON HIGGINSON, Mayor
MICKEY CAFAGNA, Deputy Mayor
SUSAN'CALLERY, Councilmemher
BOB EM~Y-"Councilmember
I BETTY REXFORD, Couneilmember
I May 1, 1996
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Dear Honorable Mayor and Councilmembers:
I The proposed budget for Fiscal Year 1996-97 builds upon the optimism of the
preceding year. Wh il e it is un 1 i ke 1 y the accelerated growth of the late 1980s
I will be experienced again, it is likewise expected that the devastating
recession of the early 1990swill never happen again. Through the
conservative fiscal leadership of the City Council, Poway has taken a grasp on
its finances and only considered adoption of budgets balanced within each
I cu~rent year's revenues. As a result, the City continues to remain healthy
and ma i ntai n reserves that can be used for capi tal Tep 1 acement, catastrophes,
special projects, or economic uncertainty. This budget also includes, for the
I first time in four years, C.ity Council approved employee salary increases.
Despite what has been described as an optimistic outlook, the $35.8 million
'I budget includes several changes in anticipation of proposed future service
1 eve 1 s. These changes, primarily in Communi ty Servi ces and Engi neering
Services, are intended to reduce costs while at the same time permitting
expansion in other areas. For example, with the City approach i ng, bu il d out,
I two engi neeri ng pos it ions are proposed to be eliminated. Thi s, along with a
restructuring of the Performing Arts presenting season and the after school
recreation a 1 program, will hcil itate the City Council pol icy of deve 1 opi ng
I enhanced library services and funding of additional street improvements within
the General Fund.
I As noted above, the funding of the operation of the new library and
maintenance of the streets are high priorities. However, in order to insure
steady, predictable, and enduring growth of revenues, the continuance of a
high profile economic development program is a necessity. Approximately 80
I percent of the total sales tax collected in Poway comes from the City's top
100 businesses. Three-quarters of that is from the top 25 businesses. fn
order to not only sustain the current revenues but also to enable sales tax to
I increase, it is desirable to attract a diversity of businesses and services to
Poway.
From a Capital Improvement perspective, four major projects that have been the
I subJect Of many years of planning will be eitner\mder construction ,or
completed this year. These include a new cOlMlunity 1 ibrary, a Sheriff's
Station, upgrades to the water treatment plant, and the Scripps Poway Parkway.
I In addItion to these major projects, the Capital Improvement Program includes
a, si'gli'ificant number of smaller projects.
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I City Hall Located at 13325 Civic Center Drive
@p,;m,~~~!~~,~,~~ress: PO Box 789, Poway, California 92074-0789. (619) 748-6600, 695-1400
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Financial Program 1996-97 ,.
May 1, 1996
Page 2
In conclusion, it is believed that the times of recessionary cutbacks and II
major fluctuations in revenues are behind us. As we proceed toward the end of
the century, it is important to be conservative and cautious when increased I
services and programs are requested. Our focus should be on the maintenance '
of existing quaiity programs in order to avoid elther future dilution or
reductions. II
On behalf of the entire staff, I would like to recognize the leadership of the
City Council which has enabled the City to weather the fiscal storm. However, I
equally important is the support from the community, which has provided
volunteers who enable all of Poway to enjoy an enviable quality of life. '
Respectfully submitted, I
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(jj~D -d. V&-tw.~
Ja es L. Bowersox II
C i y Manager
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C,IDATAlWPFlL'SIDATAI'DGT ... I
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I CITY OF POWAY FINANCIAL PROGRAM: 1fiJfiJ&-19~7
PROGRAM EXPENDITURES
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CITY OF POWAY I
PROGRAM EXPENDITURES
FISCAL YEAR 1996 - 1997
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Legislative and I
Administrative $ 720,020 $ 373,680 $ 7,100 $ 1,100,800
Administrative Services 1,397,570 1,143,010 737,680 3,278,260 I
Community Services 1,543,310 1,189,380 65,640 2,798,330 I
Engineering Services 1,396,570 164,480 3,340 1,564,390
Planning Services 726,440 570,830 2,440 1,299,710 I
Public Services 3,680,060 14,712,040 64,640 18,456,740 I
Safety Services 2.461.090 4.866.890 57.510 7.385.490
Total $11,925,060 $23,020,310 $938,350 $35,883,720 I
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I CITY Of POWAY FINANCIAL PROGfJAl\I: 199&-1997
BUDGET BY FUND
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CITY OF POWAY - BUDGET BY FUND I,
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FY 1996-97 APPROVED I
~---~-- ---- .--- CAPITAL m__ IX
ASSESS- ~.
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REPLACE- MENT PROP AI
DEPARTMENT GENERAL WATER SEWER GAS TAX MENT DISTRICTS DRAINAGE STP/OTHER TOTAL
Legislative and
---.Administrative
City Council 156,804 18,892 13,224 188,920
City Clerk 230,483 27,769 19.438 277,690
City Attorney 181,139 21,824 15,277 218,240
City Manager 345,238 41,595 29,117 415,950
Departillent Total 913,664 110;080 77,056 1,100,800
Administrative
--.Services
Director 162,352 64,824 64,824 292,000
Personnel 180.421 45,235 31,354 257,010
Customer Services 38,369 231,140 192,771 462,280
Finance 271,528 131.493 71,679 474,700
Data Processing 45,925 91,850 45,925 183,700
Support Services 125,697 76,961 27,746 6,031 4,825 241,260
Risk Management 328,715 201,266 72,557 15.773 12,619 630,930
Capital Replacement 736,380 736,380
Department Total 1 ,} 53;007 842,769 506,856 758,184 17.444 3,278,260
Community_Services
Director 547,010 547,010
R ecreatioil 843,520 843,520
Lake Operations 393,210 393,210
Aquatics 391,540 391,540
Periofniing Arts Ctr 515,790 515,790
Old Poway Park 107,260 107,260
, Department Total 2,798,330 2,798,330
Planning~~['Li..ces.
Director 279,520 279,520
Current Planning 404,430 404,430
Advance Planning 160,370 160,370
Building Inspection 455,390 455,390
Department Total 1,299,710 1,299,710
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- - -
- .. ~~J~ ~,~t~i,"~~OO _"'~,- - --. --..- .. - - -"--= - ,- -.- - ,_.
..-'------,----- . .. -------- . ... -
.---.- - --. -- ------.
CITY OF POWAY - BUDGET BY FUND
FY 1996-97 APPROVED
CAPITAL ASSESS-
REPLACI,," MENT PROP AI
..,1,-...--. , ,GENERAL wA TER GAS TAx MENT DRAINAGE Stp/OTHER tOTAL. '
DEF?ARTIVIE~T SEWER DISTRICTS
Pl.Jblit:~~IY.LG.es
Direc:tor 16,880 160,360 160,360 337,600
WaterSdpply 6,612,960 6,612,960
Sewer Pumping 3,616,250 3,616,250
Water Transmission 540,040 540,040
Wastewater Collect. 334,680 334,6'80 .
Maintenance Control 28,885 210,147 117,193 37,189 6,116 399,1)30
Street'Maintenance 200,000 75,490 75,490 837,000 2,173,130 3,361;110
Drainage ' 245,490 ~4M90
Facilities Maint. 72,507 125,401 78,622 5:270 2?1,800
Trails & Open Space 92;930 92,930
Park & Land. Maint. 843,294 113,485 35,331 992,110
Landscape Maint. [)ist. 27,030 1,615,210 1,642;240
Depaftmeht Total 1,281;526 7,837:883 4,417,926 837,000 1,652,399 256,876 2,173,130 18;456; 7 40
Safety_Services I
Director 281,050 281,050
Fire Suppression 2,042,400 2,042,400
Fire Prevention 275,490 275,490
Paramedics 523,080 523,080
Law Enforcement 4,263,470 4,263,470
Department Total 7,385,490 T 385:490
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Engineeri ngJ3~D!.ices
Director 125,962 13,940 28,048 167,950
Capital Projects 383,726 12,398 8,267 6,000 8,889 419,280
Land Development 420,204 13,270 8,846 442,320
InspE!ction 151,91.6 4,797 3197 159,910
Traffic 163,316 5,156 3,438 171,910
SPP'Cont. Manag. 203,020 203,020
",[)epartmer:1tJotal '" ,~,448:144 49,561 51,796'" 6,000 8,889 1 ;564,390
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TOTAL EXPENDITURE $16.279.871 $8,840,293 $5,053,634 $843,000 $758,184 $1,652,399 $283,209 $2,173,130 $35,883J 720 ~.
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I CITY OF POWAY FINANCIAL PROGRAM: 199~1997
EMPLOYEE;POSITIONS, CLASSifiCATIONS, AND SALARY RANGES
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xvi
I
CITY OF POWAY I
AUTHORIZED FULL-TIME
POSITIONS BY DEPARTMENT
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I
Legislative and I
Administrative 8 9 9 I
Administrative Services 25 25 25
Community Services 21 21 21 I
Engineering Services 22 20 20 I
Planning Services 11 11 11
Public Services 70 70 70 I
Safety Services 34 34 34 I
TOTAL CITY 191 190 190
I
Redevelopment
Services 5 5 8 I
Housing Services 1 1 1
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GRAND TOTAL 1[[ 196 199
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I xvii
CITY OF .POWAY - FULL TIME CLASSIFIC~TIONS
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Accountant 252.6 2932 - 3579
I Account Clerk II 212.6 1966 - 2400
Account Clerk I 207.6 1870 - 2283
Administrative Secretary 228.1 2295 - 2802
I Assistant City Manager 333.3 6571 - 8022
Assistant Civil Engineer II 269.0 3455 - 4217
Assistant Civil Engineer I 259.0 3126 - 3816
I Assistant Planner II 257.6 3083 - 3763
Associate Civil Engineer 284.0 4013 - 4899
Associate Planner 267.6 3406 - 4158
I Code Compliance Officer 252.6 2932 " 3579
Community Services Manager 296.9 4565 - 5572
I Computer Support Coordinator 252.6 2932 - 3579
Computer Support Technician 223.1 2184 - 2666
Construction Maintenance Worker II 220.6 2151 - 2626
I Construction Maintenance Worker I 211.6 1946 - 2376
Construction Manager 279.2 3865 - 4717
Customer Services Manager 286.9 4130 - 5042
,. Customer Services Worker 226.6 2261 - 2761
Deputy City Clerk 238.1 2537 - 3096
Deputy Director, Administrative Services 299.9 4747 - 5796
I Director of Administrative Services 323.3 5941 - 7523
Director of Community Services 323.3 5941 - 7523
Director of Engineering Services 323.3 5941 - 7523
I Director of Planning Services 323.3 5941 - 7523
Director of Public Services 323.3 5941 - 7523
Director of Redevelopment Services 323.3 5941 - 7523
I Director of Safety Services 324.3 6002 - 7327
Engineering Services Inspector 255.2 3009 - 3674
Engineering Technician 239.9 2582 - 3153
I Equipment Maintenance Supervisor 257.7 3085 - 3767
Equipment Mechanic 242.7 2656 - 3242
Facilities Construction Maintenance Worker 221.6 2151 " 2626
I finance Manager 296.9 4565 - 5572
Fire Battalion Chief 305.7 4985 - 6086,
Fire Captain 274.2 3676 - 4487
I Fire Engineer 259.9 3186 - 3890
Firefighter 249.3 2866 - 3499
Fire Prevention Inspector 259.9 3186" 3890
I General Services Manager 286.9 4130 - 5042
Housing Program Coordinator 267.6 3406 - 4158
I ,Laboratory Ahalyst/Safety Coordinator 257.6 3083 - 3763
. ,Landscape Maintenance Supervisor 24R5 2843 - 3470
, Lead, Construction Maintel16nc:e Worker 236.6 2499 - 3050
I 'Lead FaciUties.Cbnst.rvhiintenahce Worker 236.6 2499 - 3050
, Lead Park Maintenance Worker 234.5 2447 - 2987
, Lifeguard II ' 188.3 1542- 1882
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xviii
CITY OF POWAY - FULL TIME CLASSIFICATIONS I
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Maintenance Control Division Supervisor 261.6 3193 -3899
Maintenance Operations Division Manager 291.3 4326 - 5268 I
Maintenance Operations Supervisor 251.6 2903 - 3544
Management Aide 238.1 2537 - 3096
Management Analyst 262.6 3240 - 3956 I
Materials Controller 227.6 2284 - 2788
Meter & Backflow Preventor Mechanic 236.6 2499 - 3050
Park & Landscape Manager 284.9 4049 - 4943 I
Park Attendant II 166.1 1235 - 1508
Park Maintenance Worker II 219.5 2106 - 2571 I
Park Maintenance Worker I 209.5 1906 - 2327
Park Ranger 210.2 1919 - 2343
Performing Arts Manager 286.9 4130 - 5042 I
Personnel Aide 238.1 2537 - 3096
Personnel Clerk 218.1 2076 - 2536
Personnel Manager 297.9 4609 - 5627 I
Planner/Estimator, Control Inspector 251.6 2903 - 3544
Pool Manager 229.0 2316 - 2827
Principal Planner 2974 4589 - 5601 I
Recreation Interpretive Specialist 229.0 2316 - 2827
Recreation Leader II 187.8 1534 - 1873
Recreation Program Coordinator 229.0 2316 - 2827 I
Recreation Supervisor 245.5 2731 - 3334
Redevelopment Coordinator 262.6 3240 - 3956
Redevelopment Manager 299.0 4662 - 5692 I
Redevelopment Project Administrator 272.6 3581 - 4371
Secretary III 218.1 2077 - 2536
Secretary II 203.6 1797 - 2193 I
Secretary I 198.6 1709 - 2086
Secretary to the City Manager 246.1 2747 - 3353
Senior Accountant 262.6 3240 - 3956 I
Senior Civil Engineer 299.0 4662 - 5692
Senior Management Analyst 272.6 3581 -.4371
Senior Planner 282.6 3957 - 4831 I
Senior Utility System Technician 262.1 3224 - 3936
Sewer Treatment Plant Operator 2471 2775 - 3388
Street Maintenance Supervisor 251.6 2903 - 3544 I
Technical Assistant to the Director 291.3 4316 - 5268
Traffic Engineer 299.0 4662 - 5692 I
Utilities System Mechanic 2471 2775 - 3388
Utilities System Technician 252.1 2918 - 3562
Wastewater Collection Supervisor 251.6 2903 - 3544 I
Water Distribution Supervisor 251.6 2903 - 3544
Water Treatment Plant Operator III 257.1 3067 - 3744
Water Treatment Plant Operator II 2471 2775 - 3388 I
Water Treatment Plant Operator I 236.1 2511 - 3066
Water Treatment Supervisor 272.1 3563 - 4350
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1 CITY OF POWAY FINANCIAL PROGRAMS: 1996-1997
REVENUE BY FUNDS AND SOURCES
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il 2 I
'I REVENUES BY FUNDS AND SOURCES
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ii
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!. FY 1995-96 FY 1995-96 FY 1996-97 FY 1996-97 I
II
Budget Actual Proposed Approved
GENERAL FUND- 100
Taxes & Franchises I
~I 7111 Taxes- Property Current $ 3,252,200 $ 3,502,197 $ 3,509,620 $ 3,509,620
,~ 7112 Taxes- Property Delinquent 162,520 86,368 140,000 140,000
I' I
F113 Taxes- Property Supplemental 78,070 73,500 75.480 75.480
7114 Taxes- Property HO Exemption 83,640 87,771 90,000 90,000
7117 Taxes- Real Property Transfer 158,200 130,021 140,000 140,000
7131 State Sales Tax 3,689,000 3,696,899 3,913,630 3,913,630 I
7151 Transient Occupancy Taxes 48,000 49,168 48,000 48,000
,17172 Franchises- SDG&E 332,000 318,183 334,890 334,890
117173 Franchises- SW Cable 30,000 31.416 30,000 30,000 I
I: 7174 Franchises- Cox Cable 256,000 248,182 256,000 256,000
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Ii Subtotal TaxesSt.Ffahchises $ ~,089;6~0$ 8;223,705 $ ,1'8:537;620: $',,8,537;620
I
'I Licenses & Permits.
I! 7211 Animal License $ 200 $ 228 $ 200 $ 200 I
117213 Business Registration 36,000 27,138 25,800 25,800
117214 State Fishing Licenses 1,050 1,640 1,130 1,130 I
117232 Fishing Permits 100,000 103,643 100,000 100,000
: 7233 Boat Permits 98,400 109,368 98.400 98.400
7234 Construction Permits- Excavtn 15,000 8,269 8,000 8,000 I
7235 Construction Permits- Grading 3,000 3,897 3,000 3,000
7236 Parking Permits 40,400 47,266 45,500 45,500
Subtotal .Licen~es8tPermits'$ ,:,.~94i;95b'$ 301.449 '$\' .:282,030. '$ 282,030 II
I! Fines_& Forfeitures I
:17310 Fines & Penalties $ 96,600 $ 67,799 $ 90,000 $ 90,000
II
Subtotal Fines&',Forfeitures$', .,\',\96;600'l's, 97;799$ .90;000.1\$ , 90;00(j I
,. '. . ,,~, -.' . . . '-. ,,'," -" " . - . . . -" ,',-" ,', '-',.. ,'" . ,;
17411 .use of Money. & Propertv
Interest Income- General $ 358,500 $ 317,271 $ 332;900 $ 382,900 I
7414 Interest Income- Loans 254,520 254,520 248,370 248,370
.7443 Gas/Electricity 3,900 - - -
Ii 7471 Rental- Facilities 181,920 145,767 156,680 156,680 1
117472 Rentals- Swimming Pool 33,500 19,337 26,500 26,500
117473 Rentals- Swimming Pool Lockers 2,000 743 1,000 1,000
117476 Concessions Income 53,510 58,023 63;220 63,220 I
7477 Rental- For Kids & Parents Trailer 4,200 4,200 4,200 4,200
1'7478 Rental- poway Sports Park 130,000 45,000 60,000 60,000
SUbtotalUseofMohey&Property $,. 1.022:050 i$ ,',8441861 $' , 892,870,.$' 942,870 1
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II
REVENUES BY FUNDS AND SOURCES
II FY 1995-96 FY 1995-96 FY 1996-97 FY 1996-97
Budget Actual Proposed Approved
GENERAL FUND-100 (Con:t)
117512 Revenue/Grants from Other Agencies
PUSD Contribution to PCPA $ 65,600 $ 65,180 $ 60,000 $ 60,000
Il7521 County Revenue Grants (Other) - - 10,000 10,000
II~ 7525 Oil Recycling 60 - - -
17528 COPS/FAST Program 25,000 - 25,000 -
1
I .' 7530 Sheriff's Contract Rebate 55,000 57,088 100,000 100,000
17541 State Rev/Grants-Other - 37,348 - -
7581 Motor Vehicle In-Lieu 1,559,580 1.108.401 1,670,000 1,670,000
7582 Off Highway Motor Veh In-Lieu 780 1,271 - -
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'<SLJbttl~eviG[rits.fi-6hi,Qth<Agehcies( $'" 1,706,020 $ 1;86$;?88 $ 1;865,000 $'''1;840:000
II
II F~es & Services
117611 Candidates Filing Fees $ - $ - $ 250 $ 250
117612 Water System Analysis Fees 10,600 22,070 11,000 11,000
'7613 Administrative Revenue 1,803,620 1,578,164 1,865,050 1,816,300
i 7614 Miscellaneous Legislative Fees 2,500 4,933 2,000 2,000
I' 7621 Advertising Sales 12,000 200 - -
17622 PCPA Ticket Sales 55,300 62,930 5,000 5,000
7623 PCPA Staff Services - 98 - -
17624 Aquatics Recreation Programs 51,530 52,090 67,720 67,720
1117625 Leisure Contracts Fees 233,970 195,069 238,250 238,250
117626 Recreation Programs Fees 37,260 38,175 41,710 41,710
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I' 7628 Swimming Pool Admissions 115,640 104,365 115,640 115,640
I 7631 Lake poway Overnight Camping 300 875 900 900
7731 Planning Fees 65,660 84,586 64,270 64,270
I 7732 Environmental Review Fees - 138 - -
17733 Miscellaneous Planning Fees 1,500 3,992 3,000 3,000
Ii 7734 Building Inspection Fees 461,000 636,640 602,000 602,000
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I ,I 7735 Plan Check Revenue 193,000 181,886 168,000 168,000
117736 Miscellaneous Engineering Fees 13,000 16,503 8,000 8,000
1)7737 Inspection Fees 211,000 202,747 142,500 142,500
1 !I 7738 Eng Staff Time Reimbursement 5,000 25,955 5000 5,000
17740 Inspection- Mobile Homes - 919 1,000 1,000
II 7752 Alarm Registrations & Penalties 48,000 40,917 42,000 42,000
7753 Safe.ty Svcs Plar:l Chkllnspect 39;000 56,851 39,000 39,000
7754 Misc Safety Services Fees 3,000 17,372 9,500 9,500
I 7755 Ambulance Fees 185,160 194,866 200,000 200,000
I g;~~ CPR Class Registration Fees 480 594 500 500
Vehi~leAb8temeht Fees - 30,270 26,000 26,000
!17758 Towing Contracts 26,000 29,423 50,000 50,000
III 77.59 Fire Protection Fees 525,000 569,856 525,000 525,000
117760 WeediNuis8nce Abatement Fees 27,000 31.481 35,000 35,000
- I' "-. ~ -- St'reet.improvements 48,000 49;515
17772 48,000 48,000
I 17773 Solid Waste,Franchise Fees 187,950 188,961 190,000 190,000
i - rl! ',-;:-~:,: ~"., ,'.,-,>. _ ~_,._ , .-_--,_'.;r. , --"';::';-"'-.-.""':""':--.-".,'.>".""" ''''.,:,.-" ,"-" . . ',' '--'.: ,,,-,,,,,': ,,' ,--.... '",''' 4;50El,g$O '?$ \<!4,457,549"
II ,'HSubtotali,Fees&'Services.$ '\4;362,470 $i4A?2.A4.1 '$
;--,~,';'-'".,---..._.,,, .,' .,.,,',' ,'. .;' C'. .'. ~,...,.-.. .,. "-" "'_ ,-'.','-'..' ,''-'-,,' .-_',-'...., . . --...,','- .
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II
REVENUES BY FUNDS AND SOURCES
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II FY 1995"96 FY 1995-96 FY 1996"97 FY 1996-97 I
'I
I; Budget Actual Proposed Approved
GENERAL FUND- 100 (Con't) II
Other Revenues
,17830 Donations $ $ 1,156 $ - $ -
:,7863 Assessments- Light Dist Zone C 4,184 -
! 7883 Other Refunds 60,160 - - I
117884 Returned Checks Charges - 2,000 2,000
.17885 Worker's Compensation Refund 5,100 22,214 5,000 5,000 I
i, 7889 PERS Excess Earnings - 19,066 10,000 10,000 ' I
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I' 7891 Miscellaneous Income 107,650 117A89 98,650 98,650
Ii 7892 Mandated Cost Recoveries 20,000 3,824 10,000 10,000 I
17893 FEMA Reimbursement (95 Storm) 120,000 29,977 10,000 10,000
ii 7894 Insurance Refunds - 67,748 65,000 65,000
'7896 Farmer's Market Income 18,974 12,300 12,300 I
ii 7897 Capitalized Lease Revenue 170,000 - - -
:1,
:1 SubtotaICJthei"Revenues$ 1'.482,9}b[' $. 284;632' $ .,. ....21 g:950 ", $, 212,,950
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:! Total General Fund', $ 16;053;7~Q,$16;014;175 $".16,386,7661:$'16;363!610
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il STREET IMPROVEMENTS FUND- GASOLINE TAX- 211 267AOO 267 AOO
Ii 7591 Gasoline Tax - 2105 $ 251,900 $ 280,845 $ $
I! 7592 Gasoline Tax - 2106 198,000 181,835 185,000 185,000 I
,7593 Gasoline Tax - 2107 388,500 385,261 378,600 378,600
117594 Gasoline Tax - 21075 6,000 6,000 6,000 6,000
b613 Administrative Revenue - 610 - I
117891 Miscellaneous Income - 575 - -
, Total Streetlmprovements,Fd' $ 134:4<400$ ',.... 855,1?6 '$"5"'13~7;00Oi.'$ 837,600
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" STREET DEVELOPMENT FUND- CURRENT- 221
: 7411 Interest Income- General $ 32,510 $ 15 A83 $ 12,820 $ 12,820 I
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Ii Total StreetDevel()pment!,Fd! 32,511>" $: \15;483'$' ':12;820, $',\..121820
" $ 'i
!I .';,. ""c,'",_,,', ,', ',., .....'..... '''__n,' ''-'''.'''. ';', ."""""..."...;."
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il STREET DEVELOPMENT FUND- AB1600- 222
I' 7411 Interest Income- General $ 63,880 $ 47,739 $ 66,380 $ 66,380
117713 Traffic Mitigation Fees 79,200 32,328 59,400 59AOO I
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'I Tot111StreetDev.Al31ElQOFd $ 143;0~Q!'$\ "/'1301>67 $('''' ",125'780 $1 12~1780
". ",,:, .,;.' '"'''''---'''---'''
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i 'toiaIStreetFunds221'8;2~2 . "'$' '17~;591>$ 951550'$ .138600 $ 1~816QO
._-".........,
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117132 STREET DEVELOPMENT FUND- PROPOSITION A- 223 I
Sales Taxes- Proposition A $ 1,083,000 $ 1,052,094 $ 942,000 $ 942,000
I: 7411 Interest Income- General 118,860 103,647 81,130 81,130
II Total StreetD~V'PrQpAGd"""" $i':.1'2()f!1360' '$1155741'$\ ''1023''130 $. 1;1l23,130 1
'":-\-''''' '-"'-:""""'--'-' .-' "'--";' ".," ,..,._"-,,,.- ,. -. .'-- ;-.";-'.., ;'. -.,' ..".-'
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REVENUES BY FUNDS AND SOURCES
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I
Iii FY 1995-96 FY 1995"96 FY 1996"97 FY 1996-97
Budget Actual Proposed Approved
i! DRAINAGE FUND- (CURRENT) 231
1 [!7119 Taxes - Flood Zones $ 290,300 $ 312,615 $ 345,000 $ 345,000
. 17411 Interest Income- General 15,840 54.430 57,220 57,220
il7613 Administrative Revenue - 642
1'17891 Miscellaneous Income - 750
17893 FEMA Reimbursement (2,844) - -
II Total'bi?irj?g~Furld" 366,'40 $ 365;593 '$ .40?,?20......$.". 402;220
'.>',',',,". _,_"C ",-,-,-."',, "",.
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:I DRAINAGE FUND-(AB1600) 232
I ii 7411 Interest Income- General $ 7,550 $ 1,856 $ 4,260 $ 4,260
:17712 Drainage Fees 111,000 18,840 96,000 96,000
~,7893 FEMA Reimbursement 221,400 - - -
1 ' TotalDrairiageAB1{)()(}Fund,i'!'ii'$){S39;950 $ 20696$ "~00;260 ,:'$' 100'1260 I
'1."."',..",.,-,,. ,-;, ,
II "iT otalo.r-aina~ie F"l.Ihds231'&'232",I$C," /646;09() $" ,. ,'.386'289' '$1" 502,480"$0)'502;480
,',',_ Co;.""'_,' -"". ;",",;,,_,'_";;,"''''''', ..... ...........".,.-,-,'..,-.-,-.".". : ,','c.,'".,-"-,._.,.,.,.",';,;'_""",,, '" '_",.,-;;."
,I GRANT FUNDS" 241 thru 251
1117411 Interest Income- General $ $ 7,873 $ 4,060 $ 4,060
I! 7521 Grant- County (Other) - 150,000 150,000
II 7523 Grant- TDA 182,180 121,000 75,000 75,000
17525 Grant- Used Oil Recycling 28,660 12.458 - -
17543 Grant- State Off of Traff Safety - 29,490 -
I 7551 Grant- Hsehld Hazardous Waste 56,660 44,794 -
117561 Grant- Federal COPS/FAST 25,000 25,000 -
17569 CDBG- 14th thru 18th Years - 16,336 -
1!17571 CDBG- 19th Year 160,325 97,900 97,900
'17572 CDBG- 20th Year 52,900 88,565 39,500 39,500
117573 CDBG- 21 st Year 249.400 105,873 61,500 61,500
I ,,7741 Developer Contribs-In-Lieu Fees - 218,834 100,000 100,000
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. II Total GrarlFFurlds ',I"i.'L$""!"594,800', $ .",830;548 ",' $ 52'7',9~0! /$'" 5~7;960
Ii . . . ....... . ...." ,!, ,',"'" '.,. ".,,'"
Iii ASSESSMENT DISTRICT FUNDS- LMDS 261 thru 269
i 7411 Interest Income- General $ 72,190 $ 57,192 $ 62.480 $ 62,480
117841 Assessment District 83-01A 166,700 166,356 166,700 166,700
7842 Assessment Elistrict 86-03A 99,250 98;965 32,440 32,440
i 7843 Assessment Dlstnct 86-01 202,290 259,044 209,840 209,840
I ,I 7844 Assessment District 86-02A 18,710 18,505 18,520 18:520
if 7846 Assessment District 87-01 309,480 644,078 299,150 299,150
117847 Assessment District 86-02B 40,230 39,635 39,990 39,990
1117848 Assessment District 83-01 B 26,870 26,925 26,870 26;870
. i 7849' Assessment Dlstnct 86-03B 20,220 20,261 20,220 20,220
.7891 Miscellaneous Revenue 27,030 8 - -
I .~I_; -., ..-.; -^,:' ,~' . '__'~ "'1'", '",",;A'_. "_"__""-":"-""""'" ':: -,""', :,. :_:',;',v,: ":' '" .'" ,.. ,.... -- -:--. - .-..-. --. :':';'!:-" ',,_ :,:"'.':'" ,.. '8lO;2'ij'V.t4!:ill,1lO':'" l1
;(';;TotC3I"'j~pAJ~es~m~l'llpistsr$ ,982,970<.$ !,,330;96~$
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[I REVENUES BY FUNDS AND SOURCES
Ii FY 1995-96 FY 1995-96 FY 1996-97 FY 1996-97 I
,I Budget Actual Proposed Approved
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" ASSESSMENT DISTRICT FUND- L1GHTING- 275 !:
Ii 147960 "1
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,17111 T axes- Property Current $ 146,660 $ 145,777 $ 147,960 $
Ii 7411 Interest Income- General 82,860 72,339 50;710 50:710 1i
117861 Assessment District Zone A 203,000 271,618 256,390 'I
256,390 : I
Ii 7862 Assessment District Zone B 20,000 13,685 13,790 13,790
117863 Assessment District Zone C 256,020 278,907 282,130 282,130
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117891 Miscellaneous Revenue . - . . 10,308 - I
. ".,,--- '. """'~' ,. - .'.j
II l'qtal St tightingA~~[)istF'(j$!08;MQ$,'792;634$. 750,980 $,i:, 750;980
II ASSESSMENT DISTRICT FUND- 96-1 HIGH VALLEY- 276. . ", .'., '",,- ""","',
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1,7411 Interest Income- General $ - $ 4,546 $ $ -
il7521 County revenue/Grants- Other - - - 242,500 I
17811 Sale of Bonds - 457,804 -
]7864 Assessment Dist 96-1 High Valley - 110,323 - -
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il '.'TotaISiLightiri9Ass'Disf'Fd' .. ....~t2;673" $," .\;" ';$ 'i'i242;5()0
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), DEBT SERVICE FUND- CITY- 311
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Ii 7411 Interest Income- General $ 234,470 $ 250,015 $ 159,710 $ 159;710
'i 7412 Interest Income- Restricted - 106,620 106,620
Ii 7811 Sale of Bonds 9,198,882 - I
Ii 7873 Assessments- Fire Bond Debt 175,000 175,000 175,100 175,100
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'17891 Miscellaneous Revenue - - -
1\ !!'."TotcHCityp~b.tS~rYicepurld $.. ~o~mitol $~;~2~;tJ~ti$?M1;4~()$/ 441,430 I
"_,-,"., -.. ,.
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:1 DEBT SERVICE FUND- CITY- CFD#1- 331
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117411 Interest Income- General $ 78,770 $ 164,380 $ 17,030 $ 17,030
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:17875 Assessments- CFD#1 Debt 978,830 5,545,876 1,053,490 1,053,490
Ii 7891 Miscellaneous Revenue - 17,463 - - I
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I TbtaICFD#1"Pl'ltlfsvcFcind .. .$/,~g05t;6~9'.$ !h!n,!19$ ?1;0!1l1@1$..1;<i7Q;520
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DEBT SERVICE FUNDS- PARKWAY BUSINESS CENTER- 332& 333
7411 Interest Income- General $ 87,550 $ 52,391 $ 15,700 $ 15;700
7875 Assessments- CFD 88-1 Curr 1,031,040 1,225,589 1,131,800 1,131,800 I
, 7876 Assessments- CFD 88-1 Prior 759,500 1,100,462 400,000 400,000
117891 Miscellaneous Revenue - 7,822 -
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II T otalF-'kwy'DebtSvcFUilds"'$ 1;~t$;()!lO'.:. $.2;386)264: $ "'1;$47;500$ '154'/' 500
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'I DEBT SERVICE FUND- HIGH VALLEY ROADS- 334 I
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17411 Interest Income- General $ - $ 211 $ - $
I 7811 Sale of Bonds - 128,667 - -
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, \ II REVENUES BY FUNDS AND SOURCES
if
, FY 1995-96 FY 1995-96 FY 1996-97 FY 1996-97
Ii
Budget Actual Proposed ~proved
j! PARK IMPROVEMENTS FUND- 411
I il7411 Interest Income- General $ - $ 39 930 $ - $
. Ii 7630 Parkland Dedication Fees 190,000 62,280 154,800 154,800
II: 'Tolaf,Parkllllpf(jvelllents.Fd,,"!'l' 190,000 I $ 102;210 $ 154;800 $ 15~,800
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Ii COASTAL SAGE SCRUB- 412
II: 7823 Developer's Participation $ - $ 254,870 $ - $ -
, 'Total.Muhicipallrj-lprQvesFd
III $ ,254;870'$ "$
MUNICIPAL IMPROVEMENTS FUND- 421
17411 Interest Income- General $ (730) $ 4,781 $ 30 $ 30
I '7811 Sale of Bonds - - 4,000,000
I !j; otaIMul1lcipal:lmproves.Fd (730) $ 4;781 $ " "30 4,000;030
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I CFD#1 ACQUISITION FUND- 451
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1117411 ,Interest Income-General $ '. . 590 $ 474 $ 540 $ 540
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I TotaICfQ#1;Acqusilionpul1d$,i'. 590$ ![..'4747$., 540 ('$' ""'1,,540'
, \i::, _~, ,.c.",;, ..,1,:.< "
I ' CFD 1990 (88-1) #2 CONSTRUCTION FUND- 453
I :.7411 Interest Income- General $ 3,730 $ 2,927 $ 3,240 $ 3,240
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II "fotaICFD88-1 Construction d', 3,730It$ ,~;927 $ 3,240:1.' $ 0'3;740
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Ii 8 II
:1 REVENUES BY FUNDS AND SOURCES
I
l' FY 1995-96 FY 1995-96 FY 1996-97 FY 1996-97
, I
:1
Budget Actual Proposed Approved
WATER UTILITIES FUND- 510
17411 Interest Income- General $ 517.450 $ 359,868 $ 357,690 $ 357,690 I
Ii 7413 Interest Income - Bond 372,000 330,341 173,710 173,710
117613 Administrative Revenue 1,040 8,349 - - I
I' 7641 Sales & Service 8,247.400 8,256,392 7,355,400 7,355,400 II
i Water Sales- Unmetered 1,279
1,7642 -
117643 Sales- SDCWAJRamona 939 - -
i 7644 Delinquency Charges 63,000 68,372 65,000 65,000 I
1[7645 Water Hydrant Meter Charges 600 430 300 300
I~ 7646 Reconnection & Turn-On Fees 4,000 4,175 4,000 4,000
7647 Seasonal Storage/Ag Credit Rev - 134,594 I
',7648 Sales- Capacity Charges 1,086,000 1,077.418 1,086,000 1,086,000
" 7651 Water Pumping- ID #1 35,100 23,735 48,210 48,210
I: 7652 Water Pumping- ID #4 13,040 18,230 13,950 13,950 I
:,7653 Water Pumping- Orchard, Etc 48,140 65,018 52,250 52,250
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117654 Water Pumping" Donarl 640 347 - - ,.
[,7656 Water Pumping- Padre Transit 300 37 - -
\7657 Water Pumping- Greg Reservoir - 20,250 1,820 1,820
17658 Water Pumping- Camelback 27,380 39,292 27,010 27,010 I
! 7659 Water Pumping- Woodcliff 3,030 3,362 3,820 3,820
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" 7660 Water Pumping- Community Roa 5,310 5,950 5,950
: 7661 Water Pumping- Welton 3.450 - 3,520 3,520 I
:: 7667 Connection Fees 400,400 221.422 258,600 258,600
,7668 County Water Authority Fees - 13,393
l' 7669 Water Meter Installation Fees 22,000 38,974 28,000 28,000 I
I! 7684 Annexation Fees - - 10,850 10,850
Ii 7685 Inspection Fees 300 360 360
7871 Bond- General Water 996,100 1,223,264 485,000 485,000 I
; 7874 AD 79-1 Bond Int & Redemption - 2,335 -
7884 Returned Check Charges 1,500 1,852 -
7891 Miscellaneous Revenue 3,780 17,396 3,780 3,780 I
11';8~J;960 $' 11i93t,O$iJi$/),~;~S:5i22Qil,$ Ui.~;985;220
TotaIWaterUtilities'f;'"urid " $
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II REVENUES BY FUNDS AND SOURCES
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Ii FY 1995~96 FY1995~96 FY 1996-97 FY 1996-97
Budget Actual Proposed Approved I
il SEWER UTILITIES FUND- 520
I b411 Interest Income- General $ 1,223,180 $ 1,087,595 $ 1,085,970 $ 1,085,970
7413 Interest Income - Bond 20,430 12,826 -
7613 Administrative Revenue - 200 1,000 1,000
I 7681 Sales & Service 3,658,900 3,779,435 3,658,900 3,658,900
7683 Connection Fees 234,160 (130,462) 194,920 194,920
7684 Annexation Fees 25,000 6,660 10,850 10,850
I ii 7685 Inspection Fees 830 2,300 830 830
117687 SO Sewer Transport - 39,985 39,800 39,800
11[7691 Sewer Pumping- St Andrews 3,030 3,478 3,130 3,130 !
! 7692 Sewer Pumpg- Camino del Norte 26,470 45,388 27,470 27,470
,7693 Sewer Pumpg- Del Poniente 1,420 952 1,650 1,650
/7694 Sewer Pumpg- Highlands 260 660 660
117771 Sewer Improvement Fees 56,000 43,436 51,350 51,350
117872 Assessments- Sewer Bnd Debt 35,400 36,417 - -
,7891 Miscellaneous Revenue 30,950 4,611 -
I Ii TotaISewerUtiliti\'lspund'" '<$( /5;316,030 $4,93~;~21$ 5.076,530 $ 5.076;530 I
III INTERNAL SERVICE/CAPITAL REPLACEMENT FUND- 611 259,070 $ 259,070
' 7411 Interest Income- General $ 287,950 $ 207,029 $
I 7474 Rental- Yearly Veh Svc Fees 342,930 300,600 - -
7475 Rental- Yearly Capital Outlay 293,410 248,300 481,410 481,4 10
7881 Sale of Surplus Property - 25,355
II 7891 Miscellaneous Revenues - 100 - -
7897 Capitalized lease revenue 439,457
Iii Total IntrnLSvc/CapRplcllltF'd!.,I$ ., "'i,924,290 .$,.:'''1',220;841 $ . 740,480 $'" "740;480
II LIBRARY ENDOWMENT FUND- 712 43,270 I
1117411 Interest Income- General $ 42,620 $ 37,743 $ 43,270 $
17471 Rental - 500 -
17830 Donations 1,400 - -
I il TotalLitl'ri:Jry~h(joWlT1entFd $ '/i'4~;6.20 $", 39;643 $, 43,270'$,1:' '/143;270,
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II PUBLIC EDUCATION TRUST FUND- COX-714
i 7411 Interest Income- General $ 11,520 $ 8.749 $ 10,130 $ 10,130
"J '- ., ,." , .' '11,529 $(' 8;749 '$' 10;130 "$,1116;130
I ' '!'otallTub Ed Trust Fund $
..... .....,.. ".,_._..._'__.',--, n_"'_ _
- '..
I RT56 V'ERNALPOOL FUND-715
1117411 Interest Income- General $ 7,500 $ 6,067 $ 6,890 $ 6,890
~' .' . 7,500 .,-..."::",,\:-,-:,.;:,,,....-.,::, '-'" "; ,,', 'u "'::'A":':;",;,~,-,)j _ .'. "!:j':~'/'":~ -,- .;--' '-,
i -Rt5E3'.yernaI1?661F'[jncj $ $ ",i,' """".6,067,;;" $ . 6890,"$'" ", ""6,890'
." "..-.....,-....'. " . "''':-~- ." "'. _iI 11'-',",'. .., T" ."
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!: 10 I
REVENUES BY FUNDS AND SOURCES
ii FY 1995-96 FY 1995.96 FY 1996-97 FY 1996-97 I
,; Budget Actual Proposed Approved
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POWAY ROAD BEAUTIFICATION TRUST FUND- 717 I
" 7411 Interest Income- General $ 200 $ 323 $ 370 $ 370
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ii Total"P()waY,R(jad"BeaUt:Fd
II $ 1'1'200 :'$ )',::' 323,11 $, 37'0 $:: 370
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!I LAW ENFORCEMENT/FORFEITED PROPERTY FUND-718
'7411 Interest Income- General $ 930 $ 217 $ 180 $ 180 I
7887 Recovery of Stolen Property 4,950 5,825 -
I T otal..Law 'Enf/forfRr(jptY(:Fcl..., ",",',', 5880,,1$. 6,042 ' $ ;0180.';. $':.. 180
II " ;'" ",., I
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I: MARY PATRICIA ROSS TRUST FUND-741
! 7411 Interest Income- General $ 3,370 $ 2,723 $ 3,100 $ 3,100 I
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" Total M'P..R6ss TrusLFIJr;ld.,: '3,370$ " 2,723$
I! $ " '3;1.00 $ 3;100
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BETTE BENDIXEN TRUST FUND- 742 I
7411 Interest Income- General $ 720 $ 577 $ 650 $ 650
7830 Donations 264 I
Total B BeridixenTrustFurid 1'1, 720$ ;.'
$ :i: 841 'l.,,650,j':'$ ,650'
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II BUD BARBER TRUST FUND- 743 I
!i 7411 Interest Income- General $ $ 1 $ $ -
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Ii T()taIRexr()de MerTl. ,FLJnd ", -
CLYDE REXRODE/LAKE POWAY MEMORIAL FUND- 744 I
7411 Interest Income- General $ 420 $ 339 $ 390 $ 390
Total RexrodeMem..FUnd 339':$ , " .,390".:1$ 390 I
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I REVE[\j LJP(G RANP"TQTAb.:. $.\'/'42;911'(240,:'>$ .....58,415;179.,$.' .40;128;390)$. 44;347;j.40'
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;, "-';-"'.'.-.'.-.. .-"-""..".",---....."...-. ,'-"",;.,"-.,;;,-,,' -'-"-"""';;; .... ,..... '-";"""""'. '...',.... .""......,,
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I CITY OF POWAY.FINANCIAl PROGRAM: 1996-1997
SUMMARY OF SOURCES AND USES OF FUNDS
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12 I
FISCAL YEAR 1996-97 SUMMARY OF SOURCES AND USES OF BUDGETED FUNDS
SPECIAL . SPECIAL I
GENERAL REVENUE ASSESSMENT TRUST
FUND FUNDS FUNDS FUNDS
SOURCE OF FUNDS I
Revenues $16,363,010 $3,029,170 $1,869,690 $ 64,980
Accumulated
Appropriations 3,679,985 3,094,191 0 0
Fund Balance 0 173,759 2,764,986 1,062,704 1
Transfers in 0 58,960 0 0
TOTAL $20,042,995 $6,356,080 $4,654,676 $1,127,684
USE OF FUNDS I
Expenditures $16,279,871 $3,299,339 $1,652;399 $ 0
Capttal Projects 0 486,260 810,630 0
Program Expenses 110,210 83,690 0 0 I
Bond & Interest 0 0 0 0
Reserves for
Contingencies 3,594,224 1,791,791 0 0 I
Unappropriated
Reserves 0 494,730 2,191,647 1,127,684
Transfers Out 58,690 0 0 0 I
TOTAL $20,042,995 $6,356,080 $4,654,676 $1,127,684
General Fund - The primary source of revenues for the General Fund are property I
taxes and sales tax. General Fund revenues from all sources are shown on pages 2,
3, 4 and 5. The General Fund finances all of the Safety Services, Planning Services,
Community Services, general engineering and the City administration, A summary of I
the expenditures and fund activity detail for the General Fund is shown on pages x, xii,
xiii and 16.
Special Revenue Funds: I
Gas Tax/Street Improvement - The fund is used to finance the construction, repair and
maintenance of City streets, As shown on page 5, sources of revenue are from I
gasoline tax and interest income. The expenditures and fund activity detail is shown
on pages xiii and 17
Street Development Fund - The fund is used for street construction projects financed I
by developer's fees. Revenues are shown on page 5. The fund activitY detail is
shown on on page 22,
PrOD "A" Tax Fund - This fund is used to account for special sales taxes to, be used for I
street and highway projects approved by a regional transportation group. Revenues
are on page 5, The fund activity detail is shown on page xii, xiii, and 23.
Drainage Fund - Revenues for this fund are shown on page 6. The primary source of I
revenue is from drainage fees collected as development occurs. This revenue is used
to finance construction of flood control and drainage improvements. The fund activity
detail is shown on pages xii, xiii and 19. I
Grant Funds - These funds are used to account for various grants that are received by
the City. Revenues are shown on page 6. A fund activity detail is shown on page 20.
Special Assessment Fund - This fund is used to finance public improvements or 1
services that benefit the properties against which the assessments are levied. I
Revenues are shown on ,page 6 A fund activity detail is shown on page 21
Trust Funds - These funds are used to account for proprietary trusts that have been I
donated to the City Trust Fund revenues are shown on pages 9 and 10.
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I 13
I CAPITAL CAPITAL REDEVELOP.
PROJECT DEBT SERVICE ENTERPRISE REPLACEMENT MENT TOTAL
I FUNDS FUN'DS FUNDS FUND AGENCY
$4,156,610 $ 3,059,450 $15,061,750 $ 740,480 $ 0 $44,347,140
I 0 0 20,072,181 3,319,652 1,768,020 31,934,029
(234,732) 13,043,202 0 0 0 16,829,919
16.010 1.768.020 0 0 0 1.842,990
I $3,939,888 $17,670,672 $35,133,931 $4,060,132 $1,766,020 $94,954,076
$ 0 $ 0 $13,893,927 $ 758,184 $ 0 $35,883,720
I 4,003,000 0 2,486,520 0 0 7,786,410
135,210
0 8,248,250 1,913,480 0 0 10,161,730
I 0 0 16,840,004 3,285,938 0 25,570,647
I (63,112) 9,622,422 0 0 0 13,373,371
0 0 0 16.010 1 ,768.020 1 ,842.990
$3,939,886 $17,670,672 $35,133,931 $4,060,132 $1,768,020 $94,954,078
I Caoital Proiect Funds:
Municioal Imorovement - Revenue for this fund is shown on page 7 The fund is used
I to finance City capital improvement projects. The proposed budget is shown on page
24
Park Imorovements - This fund is used to finance the cost of park construction.
I Revenues are shown on page 7. The fund activity detail is shown on page 18.
Community Facilities Districts - These funds are used to finance the cost of the South
Poway Community Facilities Districts. Revenue sources are shown on page 7 The
1 fund activity detail is shown on pages 25, 26 and 27.
Debt Service - These funds record the revenues and expenditures associated with the
financing of the City's general debt and Community Facilities District #1 and #88-1
I bonds. Revenue sources are shown on page 7 The proposed budget is shown on
pages 28, 29 and 30.
Enterorise Funds: (Water and Sewer)
I Water Fund - The Water Fund is a self-supported enterprise fund. The primary source
of revenue for this fund is from the sale of water. All revenues for the fund are shown
on page 8. The budget for the Water Fund is shown on pages x, xii, xiii and 31
I Sewer Fund - The primary source of revenue for the sewer fund is the sewer service
charge. Other sources of revenue for this fund are shown on page 9. The proposed
budgeHor the Sewer Fund is shown on pages x, xii, xiii, and 32.
I Capital ReoTacement Fund - The capital replacement fund is used to finance the
replacement of City vehicles and major equipment. The revenue for this fund comes
from sale of surplus property and rental fees charged to each of the divisions that
I have been assigned vehicles or equipment Revenues are shown on page 9.
Expenditures are on page xii, xiii and 33.
. 'Redevelopment Aaencv - The funding for the Redevelopment Agency includes loans
from the CitY. The total budget for the Redevelopment Agency is shown on pages 214
'. through 315.
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I CITY OF POWAY FINANCIAL PROGRAII: 19~6-1997
FUND ACTIVITY DETAIL
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I 1'0 I
FUND ACTIVITY DETAIL
I GENERAL FUND
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:1 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
I ACTUAL BUDGET ACTUAL PROPOSED APPROVED I
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Prior Years Appropriation: $ 3,597,782 $ 3,840,216 $ 3)60,573 $ 3,679,985 $ 3,679,985 I
Revenues 15,532,838 16,039,330 16,014,175 16,386)60 16,363,010
TOTALFUNDS AVAILABLE $19,130;1320i$19;879,546 . $ 19,77 4.74~ .. $26,066;145$ 20:b42,9fJ5
EXPENDITURES I
Operating Expenses:
I Legislative & I
I Administrative Services $ 900,559 $ 948,866 $ 921,055 $ 971,913 $ 913,664
Administrative Services 1,378,627 1,148,737 1,783,718 1,120,689 1,153,007
Community Services 2,667,107 2,815,840 2,694,324 2,797,940 2,798,330 I
Engineering Services 1,389,616 1,503,710 1,464,652 1,447,954 1,448,144
Planning Services 1,104,661 1,160,300 1,285,644 1,299,710 1,299,710
Public Services 1,191,549 1,146,372 1,217,968 1,281,526 1,281,526 I
Safety Services 6,749,695 7,203,550 7,046,693 7,385,490 7,385,490
Total Operating Expenses $15,381,814 $15,927,375 $16,414,054 $16,305,222 $16,279,871
Program Expenses $ 95,000 $ 67,250 $ 67,250 $ 110,210 $ 51,250 I
Capital Projects: I
Streets and Highways $ (29,502) $ - $ 23,285 $ - $ -
Total Capital Projects $ (29,502) $ - $ 90,535 $ - $ - I
TOTAL ~XPEN[)ltURES. . .$15,447.,312 .0$15,99<1,625 ..$16;504,589....$16;415,43~$16,331,121.
TRANSFERS/LOANS-In (Out) I
Transfer to RDA Debt Service $ (405,000) $ (430,000) $ (430,000) $ (545,000)$ (545,000)
I Transfer to Municipal Fund (61,700) (14,500) (214,500) - - I
Transfer from Capital Repl. Fund 334,499 707,594 - -
Transfer to/from Trust Funds 14,000 - 400 - -
Transfer to Grant Funds (30,000) - - - - cl
Transfer to Park Fund (100,000) (195,000) (25,000) - (58,960)
Transfer to Library Endow Fund - - (74,000) - -
Loan payment from RDA 2,764,644 2,847,920 3,142,342 3,084,850 3,134,689 I
Loan to Rda (2,359,644) (2,417,920) (2,712,342) (2,539,850) (2,589,689)
Encumbrance/Payable Set Aside (79,534) - 15,332 - -
TOTAL.TRANSFERS/LQAN$ $ 77,265 Si(269;500) $ 409;826i $i - ...$ (15~;960) I
TOTAL FUND BALANCE
APPROPRIATED .$i3,76Q,573..iS.$,975;421i$.3;679;985....i.$.651, 313 $3,652,914 I
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III FUND ACTIVITY DETAIL
II
II: STREET iMPROVEMENT-GAS TAX FUND
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I' 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
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IliBEGINNING BAL.- July 1 $ $ $ - $ - $ -
'1 Prior Years Appropriation 88,874 76,059 76,059 469.157 469.157
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II Revenues 814,133 844,400 855,126 837,000 837,000
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~ITOTAL FUNDS AVAILABLE $ 903;007 $ 920;459 $ '931,185 $ 1,306,757 $'1;306,757
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IIEXPENDITURES
I ,i Operating Expenses'
I: Engineering Services $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000
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I ii Public Services 820,948 838;400 455,428 837,000 837,000
!! Total Operating,Expenses $" 826948 $844,400 $ 461;428 $ 843:000 $ 843,000
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II CAPITAL PROJECTS
I Streets & Highways $ - $ - $ - $ $ -
I i (continuing approp)
, Street & Highways - - - - -
Iii Traffic Signals - - - - - I
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I! Total Capital Projects $ $ $ $ - $ -
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1 hOTAL EXPENDITURES $ 826;948 $ 844;400$ , 461428 $ 843;000$ '843,000
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ITRA NSFE R/LOA NS-I N( OUT)
I , Transfer From General Fund $ - $ - $ $ - $
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I IITOTAL TRANSFER/LOANS, $ -, $: -
: 1~:~.~~~~:;~at:Eb\ $ .....76;059 "$ ....76,059 "'$i469,757 $ '463'd57X'$ \;;4$~:757"
;,,'--'.-" . -'-.-, .' ,-- ......
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18 Iii
FUND ACTIVITY DETAIL !I
PARK IMPROVEMENT AND COASTAL SAGE FUND
(FUNDS 411 AND 412) I
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'I 1996-1997 ii I
Ii 1994-1995 1995-1996 1995-1996 1996-1997
I! ACTUAL BUDGET ACTUAL PROPOSED APPROVED II
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Ii $ (194,173) $ (345,810) $ (392,793) $ (231,512) $ (231,512) Iii
ilBEGINNING BAL.- July 1
IjPrior Years Appropriation - - 154,800 i11
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ilRevenues 84,170 190,000 357,080 154,800
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iiTOTAL FUNDS AVAILABLE $ ( 110;003)$ (155;810) $ (35;713) $ .(76;712)$ (76,712) II
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I EXPENDITURES Ii
58,960 1.1
i Program Expenses $ 100,000 $ - - $ - $
\1 Total Program Expenses 100,000 $ I'
$ - $ - $ 58,960 ill
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ii Capital Projects
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!i Park & Open Space $ 282.190 $ 223,000 $ 220.199 $ 3,000 $ 3000 ".
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Fatal Capital Projects $ 282,790 $ 223,000 $ 220,799 $ 3,000 $ 3,000 I
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I!TOTALEXPEND1TURES $ 382,790 $ 223;CJQO 220,799 $, 3,000
$ 3,000 $ I
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liT RAN S F E R/L OAN 5-1 N( 0 UT)
',' Transfer from General Fund $ 100,000 $ 195,000 $ 25,000 $ $ 58,960 I
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hOTAL TRANSFERS/LOANS $ 100;000 $. 195,000 $ 25,000$ ,- $ 58,960
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IITOTAL FUND BALANCE
IAPPROPRIATED',\ ,,', .. ,',' $ -". $ $ - $" - $ - I
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IIENDI NGBALANCE-June 30 '$ (392;793)$(183;810)$ (231,512) $' (79,712) $ (79.112) :,.
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I FUND ACTIVITY DETAIL
I DRAINAGE FUND
(FUNDS #231 & 232)
I 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
. ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL.- July 1 $ 218,727 $ 297,590 $ 297,590 $ (97,380) $ (97,380)
II Prior Years Appropriation - - - - -
I Revenues 474,732 646,090 386,289 502,480 502,480
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1 EXPENDITURES
Operating Expenses
I Administrative Services $ 15,249 $ 18,423 $ 19,304 $ 17,444 $ 17,444
Public Services 282,224 321,178 332,224 256,876 256,876
I Engineering Services 8,396 8,811 8,899 8,889 8,889
Total Operating Expenses $ 305,869 $ 348,412 $ 360,427 $ 283,209 $ 283,209
I Capital Projects:
Flood Control & Drainage $ 90,000 $ 1,287,426 $ 1,124,032 $ - $ -
I Government Buildings - - - - -
Total Capital Projects $ 90,000 $ 1,287,426 $ 1,124,032 $ - $ -
I t(YtAL'EXPENDITl:JRES<$~~$,?6~ i$1.6:35;!338<$1,484i459i$i <213:3,299'/<$ .,.2~~;209
I TRANSFER/LOANS-In (Out)
Loan Payment from RDA
I Agency $ - $ 450,000 $ 450,000 $ - $ -
Loan from Sewer Fund - - 253,200 - -
I TO-rAL;j;RAN~EgR/LOAt\i$~it \'.,i ,.,.'....;;$.,'. '.i#~Q;6()o \)$;...?i)~;?66 '.......$); i........,.:t: II'.'$,.;';;) :,;.<
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I 'E: Rip lr;rG$A0,~)0qh~3Q)t...'$.;gQ7,5~Q$ ....(2.42;+~~)~;.i(Q7:~?b) "'$'.' "'."1.:zt,891$"}:1~1,f3Q1!:
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FUND ACTIVITY DETAIL
II GRANT FUNDS
II (FUNDS #241 THRU 251) I
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Ii 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL. - July 1 $ (171,846) $ (132,576) $ (132,576) $ 271 ,139 $ 271,139 I
Prior Years Appropriation - - - - -
Revenues 399,587 594,800 830,548 527,960 527,960 I
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EXPENDITURES
Operating Expenses: I
Program Expenses $ 120,070 $ 226,314 $ 226,314 $ 25,000 $ 25,000
Total Operating Expenses $ 120,070 $ 226,314 $ 226,314 $ 25,000 $ 25,000 I
Capital Projects - I
Redevelopment Agency
Bridges/Govt. Building $ - $ - $ - $ - $ -
Total Redevelopment Projects $ - $ - $ $ - $ - I
Capital Projects - City' I
ParkslTrees $ 59,247 $ (51,574) $ (64,040) $ 22,900 $ 22,900
Environmental - 68,112 200,519 - - I
Bike Lanes/Curbside 181,000 72,640 82,465 378,360 378,360
Traffic 30,000 - 65,153 - -
Total City Projects $ 270,247 $ 89,178 $ 284,097 $ 401,260 $ 401,260 I
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TRANSFER/LOANS-In (Out) I
Loan from Capital proj $ - $ 83,580 $ 83,578 $ - $ -
Transfer from General Fund 30,000 - - - -
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'I FUND ACTIVITY DETAIL
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I SPECIAL ASSESSMENT DISTRICTS
II, (FUNDS #261 & 275) !I
II 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997 I
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'I ACTUAL BUDGET ACTUAL PROPOSED APPROVED I
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I [IBEGINNING BAL.- July 1 $ 1,968,238 $ 1,520,208 $ 1,520,208 $ 2,213,192 $ 2,213,192
iPrior Years Appropriation - - 1,62~,190 I
1,IRevenues. . , . .. ." .... 1,415,5~3 . 1,691,510 2,123,603 1,627,190
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IITOTAL FUNDS AVAILABLE ' $ >3,38(3]91$3,211,718 :'. "',
$3;643;811'$ 3,840;382 $ 3,840 382 'i
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ilEXPENDITURES
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Iii Operating Expenses: !,
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I !i Public Services 1,253,083 1,644,478 1,430,619 1,652,399 1,652,399
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i Total Operating Expenses $ 1,253,083 $ 1,644,478 $ 1,430,619 $ 1,652,399 $ 1,652,399
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Ii Capital Projects: $ 610,500 $ - $ - $ $
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!I Total Capital Projects $ 610,500 $ - $ - $ - $ -
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IjITOTAL..EXPEND iTUR~siL,"'$ n1;fl6~,$~~ "'$;1;E344,47'~..i$...J:439:6:i~'$.1:65~;19~i'$')i652', 399
,
I iITRANSFER/LOAN-ln (Out) ,I
$ - $ - $ - $ - $ - il
I ~ Transfer to General Fund - -
I' ii
I, ii
Ii I
[TOTAL,TRAN$f;ER/I;OANS ..$\, ,- $ } - $..", - $ -, " $ ...
II ,..,.."x.:,."......,.::.:"...
.,. '. '....-...., ,,'...,.,.."............"'.',..,.', ..-'.
I,TOT-A,~IG~~j~t~~~l~~~~l>>I .... iI.. .. ..................,....'rrI .: .' ...,'........ "
IIIAPPROPRIATED"" $ - . .... ....$ - .$ ...... -, ". $ .. -,$-
i '. , . '.. ,... .,,,,, """',,' ..'" ..", ..",'>',', .'. ,.. ,... ,,,. """, ,.
I .... . . .
II
Ii
I ilENDI NGBAL - Jlme:3b'$1;S26,208,.$1 ;567i;24ci.g:~i"2;213:f92$2;187,~~'j-~?2;187;983
Ii . , , . .' .
I
II
,
I
II 22 I
II
FUND ACTIVITY DETAIL
ASSESSMENT DISTRICT 96-1 HIGH VALLEY ROAD
I' II
I, (FUND 276)
i'
I
I' I
" 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997 II
I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
!I BEGINNING BAL. - July 1 $ $ - $ - $ 571,794 $ 571,794 .
I, Prior Years Appropriation - - - - I
:1 572,673 242,5001
' Revenues - -
Ii TOTAL FUNDS AVAILABl::E .$ - $ 'II ' - " '$ 572 673.,,;;$',1 ','57,1 794 '$ 814,294 I
,_.7..." ,-,'i'.'_'.,__" _,," ,- ,1. _. I
I EXPENDITURES
I
il Operating Expenses: - il
Program Expenses $ - $ - $ - $ - $
II
Total Operating Expenses $ - $ $ - $ - $ - I
" I
a Capital Projects - City'
I, I
Streets & Highways $ $ - $ 879 $ $ 810,630
Total City Projects $ $ - $ 879 $ - $ 810,630 I
I . ... . j": , 810,630 II
i TOTALEXPENDIJURE$i,,, $", - .,$, ,'879, $ L:, I ".'_ ,I'" 1$ . I
" II
,i TRANSFER/LOANS-In (Out)
Loan from Capital Proj $ $ - $ - $ $ -
, II
" TOTAL TRANSFER/LOANS .$ $" -' ,$ - $ $ -
TOTAL FUNDB~LANCE !.
': APPROPRIATED '$ - , :~ '"" - ~$ - '" $ - :$ -
11 .
II
II I
II
I
1 .
,
1
!I
I
II
I I.
I
:
;1,1 FUND ACTIVITY.DETAIL 211
i STREET DEVELOPMENT FUND II
I,
I,il "
(FUNDS 221 & 222) II
II ,
!I "
I: ,
"
Iii 1994-1995 1995-1996 1995.1996 1996-1997 1996-1997 II
, ACTUAL BUDGET ACTUAL PROPOSED APPROVED ii
II
I i BEGINNING BAL.-July 1 $ - $ - $ - $ - $ - Ii
, 523,592 523,592 II
I i Prior Years Appropriation 840,623 894,878 894,878
I, Revenues 179,255 175,590 95,550 138,600 138,600
I !I TOTAlli:FUNDSAYAIt.ABLE$d:01~:878:i$ 1;070,468 $ Y<;'1~:'\;:'~'>';JC;',"'." M2Y192'i,'$. ..."662192
'1~~Q:ft28$
1.,_ ...,.,_....'..,..,....' "._....;..",1,,, .,
'I
[,
Ii
I il EXPENDITURES I
II Operating Expenses
III Public Services $ - $ - $ - $ - $ -
I
:1 Total Operating Expenses $ $ $ $ $ ,
- - -
II
III Capital Projects' "
II
II City Street Signs $ 225,000 $ $ $ - $ "
II! 157,576 222,836 85,000 85,000 il
': Streets and Highways -
II Flood Control - II
;' - -
II
III Total Capital Projects $ 225,000 $ 157,576 $ 222,836 $ 85,000 $ 85,000 II
;
')
! , ',:'," , ' .j",;,', - ;,,-,' ,"'::,"" ,,,,:,,: ;':",:., ' , ' ,,/-;-.., _'_,:I;~';;" Y222;836 $ .",Il.' '"'' ,,,"., , 85;000
I !I TOTALEXPENDI.[HJRE$$,22tiiOQQ,$ 157 576$ '85000, '.$
P:'...." ..1."';; .,. . .,_1_, __'.,
il I
,I
"
!,
I'
,
I iiTRANSFER/LOANS-ln (Out) $ (244,000) $ (244,000) $ $
:: Transfer to RDA $ - -
III Transfer From Water Fund 100,000 - - - -
II
, II
I
,I i""""""'i"," ..;' ".'{",,,,;,," I,
T01Alli"EWND;BAEANCE', :1
.' II IAPR~~g~i~TgQ",:,:!H,')::,.;... ,:...'$";;."""e$4;~7ii'$ '..",:$~e':.e9g:,.,:,~,.,,:I',:tig3'592 I,
$ 5n,,192 '$ 57'1,192 'I:
I
II
I
III
Ii II
"
.,
II
Iii
'I II
III
2 I
FUND ACTIVITY DETAIL
PROP. A SALES TAX FUND I
1994-1995 1995-1996 1995-1996 1996-1997 1996-1997 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL.. July 1 I
Prior Years Appropriation $ 1,929,542 $ 1,419,586 $ 1,419,586 $ 2,100,842 $ 2,100,842
Revenues 830,791 1,201,860 1,155,741 1,023,130 1,023,130 I
I
EXPENDITURES
Operating Expenses I
Public Services $ 840,747 $ 871,688 $ 474,485 $ 2,173,130 $ 2,173,130
Total Operating Expenses $ 840,747 $ 871,688 $ 474,485 $ 2,173,130 $ 2,173,130 I
Capital Projects' I
City Street Signs
Streets and Highways $ - $ - $ - $ 200,000 $ - I
Total Capital Projects $ $ $ $ 200,000 $
- - - -
I
II TRANSFER/LOANS-In (Out) I
II Payable/Encumbrance $ - $ - $ - $ - $ - I
I
Transfer to RDA (500,000) - - - -
I
I
I
I
,I
I I
I
I
Iii FUND ACTIVITY DETAIL ~511
:1 MUNICIPAL IMPROVEMENT FUND
.1"
"
II
ii
Iii 1994c1995 1995-19961995-1996 1996-1997 1996-1997
'I
II ACTUAL BUDGET ACTUAL PROPOSED APPROVED
II[BEGINNING BALANCE-July 1 $ (19,551)$ (20,575) $ (20,575) $ (11,599) $ (11,599) I
iPrior Years Appropriation I
I !IRevenues 76 (730) 4.781 30 4,000,030 i
:\TOTAL FUNDS AVAILABLE $ (13.762)$ (21,305) $ (15)94) $ (11,569)$ 3,988.431
II
I !IEXPENDITURES I
!. Operating Expenses: I
III
II Amin, Services $ - $ $ $ - $ -
: Public Services - --
I :', Total Operating Expenses $ - $ $ - $ $ I
It
I.. Capital Projects
i Government Buildings
III (continuing approp ) $ - $ $ - $ $
I Government Buildings 73,800 14,500 210,305 - 4,000,000
,...il Total Capital Projects $ 73,800 $ 14,500 $ 210,305 $ $ 4,000,000
'i
ITOTAL EXPENDITURES $ 73,800 $ 14,500 $ 210,305 $ $ 4,000,000
'I,i
)
~TRANSFER/LOANS-In (Out)
I:. Transfer from Capital Repl. Fund $ 11,000 $ - $ $ 16,010 $ 16,010
,:1
I: Transferfrom/to General Fund 61,700 14,500 214,500 -
'1111 Transfer from Water Fund - - - -
1 Transfer from Sewer Fund --
"
I i!TOTAL TRANSREf,vLi:.5;t..NS $ '66;987.$ 14,500I$T214,500$ iH3,OnOj/?$;' 16,010'
I'
i
I' .'..'"
I, . . ... ..... ..
.iTOT~L;~U,N9TB&,k4~~f~i
IAPPROPRIATiEDI,; . $ $... $ -
,:,1" ,. ....
'I
I'
11'.!~NDING,BA~AfZf8E~JUNE30k'$(20:575)$ (21,305)$- (11;599)$, 4,44:1;, .$ "4;4401
.i I
26 I
FUND ACTIVITY DETAIL
CAPITAL IMPROVEMENT PROJECTS
COMMUNITY FACILITIES DISTRICT #1 I
1995-1996 1995-1996 1995-1996 1996-1997 1996-1997 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
'iBEGINNING BAL. - July 1 $ 7,469 $ 7,905 $ 7,905 $ 8,379 $ 8,379 I
IIPrior Years Appropriation - -
'IRevenues 436 590 474 540 540 I
iTotal ,Funds Available $ 7,905$ 8,495 $ 8,379 $ 8;,919 $ 8,919
I' I
,
IEXPENDITURES I
' Operating Expenses
Admin. Services S $ $ $ $ -
Public Services - - - - - I
'I Total Operating Expenses $ $ $ $ ,::' $
- - - ,-
I ...
I'
I
II Capital Projects'
I Pomerado Business Park $ $ $ $ $ I
Total Capital Projects $ - $ - $ - $ - $ -
I
"
IITOT AL EXPENDITURES $ - $' - I:: $ - $ $
!
'TRANSF ER/LOANS-I N(OUT) II
Transfer To General Fund $ - $ - $ $ $ I
"
'! Loan To Redev Agency -
I, I
nOTAL TRANSFER/LOANS $ - $ .. $ $ - $ -.
"
i!
I[TOTAL FUND BALANCE I
iiAPPROPRIATED $ - $ - $ $ -
" I
;:
ii
I'
II
liENDING BAL.- JUNE 30 $ 7;905$ 8,4-95$ 8,379$ 8,919 $ 8,919 I
I ~
,
i
!
I
, 27 '"
I
II FUND A~T1VITY DETAIL
I QAPITAL IMPROVEMENT PROjECl1S !i
III COMMUNITY FACILITIES DISTRICT-1990#88-1 "
Ii
" I,
,
Ii I!
, !I 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997 Ii
"
l:iBEGINNING BAL.- July 1 ACTUAL BUDGET ACTUAL PROPOSED APPROVED Ii
"
$ - $ - $ - $ - $ - ii
i ~
I!prior Years Appropriation - - - - ii
'!Revenues 2,687 3,730 2,927 3,240 3,24011
Ii . . ",' .... ,'.... .... ... ,
IFOTAL FUNDS AVAILABLE .$ 2;1587 $ 3,739 $. 4,927 $ 3,249 $ 3;240
jl
ilcAPITAL PROJECTS
III Parkway Business Ctr $ - $ 3,730 $ 2,927 $ 3,240 $
.IITOT AL EXPENDITURES. $ - $ 3,730 $ 2,927 $ 3,240 $
il ,
,:
1:1 TRANSFERS/LOANS Ii
i
Ii Transfer to Cfd #88-1 (Debt) $ - $ - $ $ - $ -
IhOTALTRANSFERS/1..0At'.JS . $ ,".',
- $ $'< - $ - '"'''$
!i II
ij Ii
',ITOTAL FUNDE3Al..ANCE
i
" I
~ ' $ $ $ $
ItPPROPRIATED $ - -
i;
IIENDING BAL."JUNE 30 $ - $ - $ $ - $.'" 3;240
i
I: ii
II
!:
1'\ I
"
1 I
:1 j
Iii
II I
[I I
, I
l~'
I! Ii
'I
I; II
11
I
28 I
I: FUND ACTIVITY DETAIL I I
Ii DEBT SERVICE FUND I
ii I I
II 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997 I
I: ACTUAL BUDGET ACTUAL PROPOSED APPROVED I
IIBEGINNING BAL. - July 1 $ 5,159,036 $ 5,298,259 $ 5,298,259 $ 5,339,926 $ 5,339,926 I
\iPriOr Years Appropriation - - - - -
,lRevenues 389,234 .409,470 9,623,897 441,430 441,430
ilTOTALFUNDS AVAILABLE $ 5,548;270 $5;707,729$14,922,156 $ 5,781,356 $ 5,781.356 I
I'
\IEXPENDITURES I
:1 Bond Interest & ,
, i
II Redemption. .
II 1978 Fire Bond $ 168,250 $ 175,000 $ 176,390 $ 175,100 $ 175,100 I
'I 1986/95 Certificates of
,
I! Participation Refinance 958,073 962,900 10,167,971 860,660 860,660 I
! 1992 Certificates of
i Participation 909,865 905,410 902}37 907,360 907,360
" I
I, Total Bond Interest
Ii and Redemption $ 2,036,188 $ 2,043,310 $ 11,247,097 $ 1,943,120 $ 1,943,120
"
'I Operating Expenses: I
it Total Operating Expenses $ - $ - $ - $ - $ -
'I Capital Projects I
Total Capital Projects $ - $ - $ - $ - $
. .. j I
ilTOTAL EXPENDITURES. $ 2,036,188 $2:043,310 $11,247,097 $ 1,943,120 $ 1,943,120 !i
IITRANSFER/LOANS-In (Out) , I
!' Transfer from Poinsettia '
II Funds (92 COP) $ 900,354 $ 905,410 $ 799,481 $907,360 $ 907,360
II Trans. from Rda Admin Fund 885,823 962,900 865,386 860,660 860,660 I
I
TOTALTRAN$FER/LOANS $1:786,177$1,868,31.6$1'864,/367 $' 1,768;020$ 1,768,020 I
TOTAL FUND BALANCE I
APPROPRIATED $$ - $ - $ $.-
i, .
I!ENDINGBALANCE:JUne30$.5;298;259 $5,532,729 $ 5,339,926 '15,606;256 $ 5,606,256 I
"
il
1 I
I: '~I
.
III ~I
. FUND ACTIVITY DETAIL
I DEBT SERVICE FUND
I II COMMUNITY FACILITIES DISTRICT #1
I,
11
Iii
, .. Ii 1994-1995 1995-1996 1995-1996 1996-1997 1996"1997
,i ACTUAL BUDGET ACTUAL PROPOSED APPROVED
I iiBEGINNING BALANCE-JULY $ 4,962.481 $ 3,209,045 $ 3,209,045 $ 6,005,515 $ 6,005,515
'l'lprior Years Appropriation - --
!IRevenues 1,115,952 1,057,600 5,727,719 1,070,520 1,070,520
I' hOTALFUNQSA'\iAILAE3LE $6,078,433$ 4,266;645$ 8,936,764 $ 7,076,035 $ 7,076,035
.1' .
II
i'
I:
I ilEXPENDITURES
!: Bond In!. Redemption $ 2,869,388 $ 2,935,190 $ 2,931,249 $ 3,018,100 $ 3,018,100
i
I ijTOTAL EXPENDITURES $ 2,869,388 $ 2,935,190 $ 2,931;249$3;018)00 $ 3,018,100
I 'iTRANSFER/LOANS-ln (Out)
.. ,i Transfer from General Debt
II Service $ - $ - $ - $ $
il Transfer Escrow to
II: Capital Projects - - -
:1 Transfer to Capital Projects
I.:: through City --
I,
I' ....
,TOTAL TRANSFER/LOANS $ - $ -$ -$ $-
Iii
iiTOTAL FUND BAlANCE . . . "
I iiAPPROPRIATED $ --$ $,,-
I [IENDTNG'BAEANC€lJUNE30 $3,209;045 $t,331,455 $':$'005,515 $ 4,057,935$')'4;qsf,935
111
Ii
Ii!
,
I,
1.1:
"
Iii
il
I! .
FUND ACTIVITY DETAIL
II DEBT SERVICE FUND '.
COMMUNITY FACILITIES DISTRICT #88-1
(FUND 332 & 333) I.
i:
I,
i' 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997 I
I
, ACTUAL BUDGET ACTUAL PROPOSED APPROVED
II $ 1'~97;76111
,
IIBEGINNING BAL.- July 1 $ 4,213,299 $ 2,688,944 $ 2,688,944 $ 1,697,761
.Prior Years Appropriation - -
IIRevenues 1,856,317 1,878,090 2,386,264 1,547,500 1,547,5001
, I
, $ 6,069;616
nOTAL FUNDS AVAILABLE $ 4,567,034 $ 5,075,208 $ 31245,261 $ 3,245,261
'" '.
I! I
!iEXPENDITURES
I: Bond In!. Redemption $ 3,380,672 $ 3,227,810 $ 3,377.447 $ 3,287,030 $ 3,287,030 I
I;
!iTOTAL EXPENDITURES $ 3,380,672 .$ 3;227;810 $ 3,377.447$ 3,287;030 $ 3,287,030
I' I
iTRANSFER/LOANS-ln (Out) I
"
ii Loan from Sewer Fund $ - $ $ $ - $
,
Loan pmnt to Sewer Fund - - -
I; Loan pymnt to General Fund - - .
,i Transfer from Cons!. Fund - - -
Transfer from Capital Project -
hOTAL TRANSFER/LOANS $ $ - .$ $ - $ I
;ITOTAL FUND BALANCE I
jlAPPROPRIA TED $ - $ $ - $ - I
II
Ii
Ii $2,688,944 $1,339,224)$1,697,761$ ,'i{41,7pQY$ (41;769 I
IIENDING BAL.- June 30<
.
I
.
i' II
. :>
"
I,ll 31 i!
, 'I FUND ACTIVITY DETAIL
. 'j
! WATER FUND
III
,I I,
II I,
"
I, 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
Ii
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
: I
l'iBEGINNING BAL -July 1 $ - $ - $ - $ - $ - i
IIPrior Years Appropriation 6,997,990 7,930,052 7,930,052 6,396,890 I'
6,396,890 :!
,I 'I
. . revenues 10,120,630 11,851,960 11,931,064 9,985,220 9,985,220 Ii
IIITOTAL FUNDS AVA'CASLE, .:,", 16,382,110 II
17,1.18,620 $ 19,782,012 $ 19,861,116$ 16,382,110$
II
IEXPENDITURES
I'i Bond Interest 1 ,913 480 I,
II & Redemption $ 1,569,527 $ 695,810 $ 814,053 $ 1,913,480 $
Iii "
II Operating Expenses
I Administrative Services $ 793,732 $ 850,002 $ 832,433 $ 827,119 $ 842.769
Iii Engineering Services "
53,830 52,151 49,688 49,555 49,561 !!
I
I Legis & Admin. Services 108,501 114,321 110,970 117,098 110,080 I
I Public Services 6,527,978 7.727,754 8,227,656 7,822,883 7,837,883
Total Operating Expenses $ 7,484,041 $ 8,744,228 $ 9,220,747 $ 8816,655 $ 8,840,293
II c,p,t" Prnject' I
I
, .1 Water Improvements I
I,: (continuing Approp )
$ - $ $ - $ - $ -
,I
, Water Improvements 20,000 3,827,300 3,929,426 368,520 376,520
IITotal Capital Projects
$ 20,000 $ 3,827,300 $ 3,929,426 $ 368,520 $ 376,520
i
I I ' ,,,.", ... $ .... .$,013;$68$ 13,26"7,(338$13;964,226$ .11,098,655$
ITOTAL EXPEI\IDrfuRES 11,130,293
.1
,I
, ITRANSFER/LOANS-In (Out) (100,000)$ I
i Transfer to Street;Fund. $ - $ - $ - $ - I
111 Transferito C,aplt?1 Repl Fun (15,000) - - - - I
..1 Transfer t? Municipal Fund - - -
. II Transferf[6~m Sewer Fund - 500,000 500,000 - -
,11:jjOTAILj'F~NS~gRjI..QAN$.$ (115,000)$ 500;000$" .900;00Q$ . ...,.....:.,
- $ -
"
I
I ..-~,' ...
, .. i 'fiOTAL'FUNOiBALANCE','"
,': ~.: -~. "~"'i','''''~-':' --,\,<;:",:~~,,,~,-,,,,,;;,,;,,-,:..:..:_:;:,_.:,_: ':,_": ,,"
.. !IApgR'oPRiAmE'D"'" .{,);C""'~riiF;7:930;052$ '1,014,674$ 6:~9f:);~96$i\;~5:2~3:~~'5.'$' ~r$,251.,8t7.
II . "
Ii
Iii
, il
]1 J<:: I
FUND ACTIVITY DETAIL
I!
I SEWER FUND I
I
II 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997 I
Ii ACTUAL BUDGET ACTUAL PROPOSED APPROVED
IIBEGINNING BAL.- July 1 $ - $ - $ - $ - $ I
Prior Years Appropriation 13,216,365 13,554,567 13,554,567 13,675,291 13,675,291
Revenues 5,987,738 5,316,030 4,932,821 5,076,530 5,076,530 I
'", .., .,
I TOTALFUNDS. AvAILABLE $19,204,103.$18,870,597$18;487,388 $18,'751,821.$ 18,'751,821
I' .....'.,.....,.,.. """". '''''''- ..''''', "'",,'-' ... ,.., --, ,,,,..
.1 I
EXPENDITURES
Bond Interest I
& Redemption $ 167,250 $ 168,500 $ 158,250 $ - $ -
Operating Expenses' I
Admin Services $ 477,059 $ 509,971 $ 495,754 $ 498,324 $ 506,856
Engineering Services 54,121 53,108 51,308 51,792 51,796 I
Legis. & Admin. Services 75,951 80,023 77,680 81,969 77,056
Public Services 4,640,363 4,773,800 3,371,096 4,402,926 4,417,926
Total Operating Expenses $ 5,247,494 $ 5,416,902 $ 3,995,838 $ 5,035,011 $ 5,053,634 I
Capital Projects' I
Sewer Improvements
(continuing approp.)
Sewer Improvements $ 219,792 $ 50,000 $ (95,191) $ 2,110,000 $ 2,110,000 I
Total Capital Projects $ 219,792 $ 50,000 $ (95,191) $ 2,110,000 $ 2,110,000
I
TOTALEXPE.NDITURE.S $5,634,536$!j,63!j,402$4;058,897 $ 1. 14!j,Ot1 $ 7;163;634
I
TRANSFER/LOANS-In (Out)
Transfer to Water Fund $ - $ (500,000) $ (500,000) $ - $ - I
Transfer to Capital Repl Fund (15,000) - - - -
Loan To Drainage Fund - - (253,200) - - I
","-' .,'.,.....
-. -...-----..- ....
TOTAL TRANSFER/LOANS$ (15,QOO)$/(566;690)$ (75:3;299)/$............ - $ -
TOTAL'.FLJNDBALANCE. I
....., "" , ,,""-"""'"
APPROPRIATED $13,554;!j6T/$..t?,735,1~5i$ 13,675;291.....$11,60$,810$.11,588,187 .
I
I
.. -
I" 33
Ii! FUND ACTIVITY DETAIL
CAPITAL REPLACEMENT FUND
II!
:1
,
Ii! 1994-1Q95 1995-1996 1995-1996 1996-1997 1996-1997
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
"
I
"
IjBEGINNING BAL. - July 1 $ . $ - $ - $ - $ -
II[prior Years Appropriation 3.492,126 3,483,435 3,483.435 3,319,652 3,319,652
IIRevenues 719,099 924,290 1,220,841 740,480 740,480
I'
'liITOTAL FUNDS AVAILABLE $ 4211225 $ 4.407,725 $ 4,704,276 $ 4;060,132 $ 4,060,132
t.., 1..._
"
I
II
, Ij
IIEXPENDITURES
I~i Operating Expenses:
I Admin. Services $ 19;060 $ 894,627 $ 457,501 $ 646,504 $ 758,184
Public Services 203,231 - 219,529 - -
"
,
'I'! Total Operating Expenses $ 222,291 $ 894,627 $ 677,030 $ 646,504 $ 758,184
,
I!ITOTAL OPERATING,EXP ":',. ;:..._-- 677030 $
$ 222,291'$ 894,E)27$ 646;504$ 758;184
__, .1.......--:
I!capital Project
II Goverment Building $ 190,000 $ - $ - $ - $ -
"
I:; Total Capital Projects $ 190;000' $ - $ c $ , - $ ~ c.
I,
1:1
'ITOTAL EXPENDITURES $ 41,2;291$ 894,627$ 677;030 $ 646;504'$ 758,184
]
IFRANSFER/LOAN.ln (Out)
IITrans from Water/Sewer Fund $ 30,000 $ . $ - $ - $ -
.Frans to General Fund (334,499) - (707,594) - -
iiTrans to Municipal Fund (11,000) - - (16,010) (16,010)
II
111:rOTALTRANSFER!LOAN~> >. $(315,499)$ - $(707,594)$.>(16'910) $' ",.,(16,010)
Ii
II
11,10;t~V.f,UNfSi~AW~,~C~"i' ii . ..,..",. .,'....,'.. ,.... .. .... '.' . ",".",' . '.' " .... . .\. . ... ..... . ..,.' ....,
i(PPROPRIATEDC:;').,: ,.".... $3;483;435..$.3,513,098$3,319,652$ 3,39Vl18$3;:z85,938
III
Iii
1: .
"
II
I]
Ii:
i 34 I
!
FUND ACTIVITY DETAIL
TRUST FUNDS I
1994-1995 1995-1996 1995-1996 1996-1997 1996-1997 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
[BEGINNING BAL.- July 1
$ 335,629 $ 345,365 $ 345,365 $ 357,870 $ 357,870 I
Prior Years Appropriation - - - -
Revenues 18,736 29,610 25,085 21,710 21,710 I
I
IlTOTAL FUNDSA\lAIL.f\SL.E 370,450 ..
$ 354,365$ 374,975 $ $ 379,580 $ 379,580
. ., .--.., ,. ,...;., ..
ii I
IIEXPENDITURES I
II Bond Interest & Redemption
,
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Operating Expenses. I
I Administrative Services $ $ $ $ $
II - - - -
Safety Services - - 9,579 - -
I
Total Operating Expenses $ $ $ 9,579 $ $ -
- - -
I I
ITOTALEXPENDITl,JRE$ , $" $ 9,579 . $ - $
I I
I
ITRANSFER/LOANS-In (Out)
i. Loan to/from Rda Debt Service $ 5,000 $ - $ (2,601) $ - $
Transfer to General Fund (14,000) - (400) - - I
TOTAL TRANSFER/LOANs $ (9;900)$' - $ (3;001J $ .- -
I
TOTALPUNOBI>.LANCE. I
APPROPRIATED -
I
ENDING SALANCEcjul1$ 30 i$i345,36;5$ ,.,374,!'J75i$ ?;57,87Q>$37g,p80$ 379,580
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'Iii 30
Ii FUND ACTIVITY DETAIL
.i! LIBRARY ENDOWMENT FUND
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I:, 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
ACTUAL BUDGET ACTUAL PROPOSED APPROVED I
,I
. IBEGINNING BAL- July 1 $ 456,996 $ 591,191 $ 591,191 $ 704,834 $ 704,834
,Prior Years Appropriation -
IIRevenues 134,195 42,620 39,643 43,270 43,270
hOT AL FUNDS AVAILABLE $ 59t,19t$ 633,811 $ 630,834 $ 748,104 $ 748,104
"
II:
!!
IIEXPENDITURES
Ii! Bond Interest & Redemption I
II
'.i Operating Expenses'
.1 i
" Administrative Services $ $ $ - $ - $
Ii
:1
i Safety Services - -
I'
I' Total Operating Expenses $ - $ $ - $ - $
II!
liTOTAL EXPENDITURES $ $ - $ $ $ -
II
I:
IliTRANSFER/LOANS-ln (Out)
I: Transfer from Grant Fund $ - $ $ $ $
Ii' Transfer to/from General Fund - 74,000
Transfer to Street Dev Fund -
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I[TOTAL TRANSFER/LOANS $ - $ $ 74,000 $ 5; -
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III . ...... .. .
!TOTAL;FUNDElAGANCEL.
I, '-':"-. .:,.:,......':t-:;~."",.;.-,;,., ,-:.- - .....";:
IAPPROPRI"ATED" :, $ - - $ - ,> $' -
I
I!ENDINGBALANOE,June3O ..."......-........ 633811'7$ i i04834 $' 748404''$:,'7-48104
$ 591;191$
I.........:.. ,_. !..,---' ...., - ,I.. 1. __,.__ ""'-'-.-"',"-,_ 1,. '
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I CITY Of POWAY FINANCIAL PROGRAMS: 199&-:1997
BOND INTERESTANO REDEMPTION
I
1 38 I
" CITY OF POWA Y
,
"
i' BOND INTEREST AND REDEMPTION
, I
"
;i
,I ,
!I 1995-1996 1995-1996 1996-1997 1996-1997 I
il
'IWA TER FUND BUDGET ACTUAL PROPOSED APPROVED
:1970 $ 133,700 $ 111,417 $ $ - I
1972 51,460 47,174
1975 386,910 343,289
:'79-1 - 41,000 236,500 236,500 I
;'
i'1995GO 94,850 109,532 1,400,640 1,400,640
:11995 Revenue Bonds 149,648 271,340 271,340
I!Amortization of Discount 23,890 I
IProcessing Fee 5,000 11,993 5,000 5,000
:1
'ITOTAL WATER FUND 1$ 695;810 $ 814,053 $ 1.;913,480 $ 1,913,480 I
'SEWER FUND I
"1958 Series B $ 168,000 $ 158,000 $ $
-
:IProcessing Fee 500 250 - I
~ . . " '__,',"""'''_' ,__,n
liTOTAL SEWERFUND $ 16$:900 $ 158;250. $ - $ -
,
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ilDEBT SERVICE FUND
" 1978 Fire Bonds 175,000 176,200 175,100 175,100 I
$ $ $ $
'1986/1995 Certificate of Participation 955,400 10,159,148 853,160 853,160
,'1992 Certificate of Participation 897,910 897,906 899,860 899,860
,:Processing Fee 15,000 13,842 15,000 15,000 I
'TOTAL DEBT SERVICE FUND ,: $ 2043310,$ 11247 097$ 1,943,120 $ 1,943,120
I" , .. "
I: I
ilSOUTH POWA Y CFD#1 DEBT SERVICE
i I
111987 Special Tax Refunding Bond $ 2,915,190 $ 2,915,192 $ 2,998,100 $ 2,998,100
IIProcessing Fee 20,000 16,057 20,000 20,000
::1989 CFD #88-1 Debt 2,610,000 2,671,760 2,664,040 2,664,040 I
IIProcessing Fee 12,000 77,958 12,000 12,000
:11990 CFD #88-1 Debt 596,810 611,226 601,990 601,990
ilProcessing Fee 9,000 16,503 9,000 9,000 I
I', 6:308,696$. 6:305,130 "$
liTOT ALDEBT SERVICE $ ." 6; 163;000$ 6,305;130
Ii - - o.
F I
:i " 9,070;620$18,528,096 $ 10,161,730
,IGRAND TOTAL .1$ $ 10,161,730
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I CI1Y OF POWAY FINANCIAL PROGRAMS: 199&-1997
STATEMENT OF FUNDBALANCE:S AND RESERVES
I
STATEMENT OF FUND BALANCES AND RESERVES
..,.
co
1996/1997 Approved Expenditures
Accurn, Capital
FUnd " . , ,Bond projectsl
Approp.as Revenues' Interest & Program
"Fund, 017/1/96 '1996_1997 Redemtn Cost P
General $ 3,679,985 $ - $16,363,010 $ - $ 16,279,871 $ $ $-
- - - - - 51,250 P (58,960
Gas Tax 469,757 - 837,000 - 843,000 - -463,757
Park Improvement - (231,512 154,800 - - 3,000 58,960 -
- - - - - -58,960 P - -
Drainage (97,380 502,480 283,209
Grants - 271,139 527,960 - - 25,000 P -
- - - - - 401 ,260 -
Assessment District - 571,794 242,500 - - 810,630 -
Special Assessment - 2,213,192 1,627,190 - 1,652,399 - -
Street Development 523,592 - 138,600 - - 85,000 -
Prop A 2,100,842 - 1,023,130 - 2,173,130 -
MunLlmprovement - (11,599) 4,000,030 - - 4,000,000 16,010
CFD'S - 8,379 3,780 - - -
Debt Service - 13,043,202 3,059,450 8,248,250 - - 1,768,020
Water 6,396,890 - 9,985,220 1,913,480 8,840,293 376,520 -
Sewer 13,675,291 - 5,076,530 - 5,053,634 2,110,000 -
Capital Replacement 3,319,652 - 740,480 - 758,184 - (16,010
Trust - 1,062,704 64,980 - - - -
..;. ,"",,';--;,;-,,;-;--.,.,.,-.:--::..--,:;-,--, ..-.,',-,--, ,-,,,..::--,,.:>-.:-.:,' '.
".-.,-,,,::'.--:-; ;,"::'::-: :.,:,-:-: ,.:,.",-,'::'''.--''-.- :-,:..:,',. '.",:-:::.-':-::-: ;-,.,:-" ,',-.'
..... ....- --........... .. . .
','" _'_. ,_.. _. '._......__,... '_. '.:, '..'..',.,-.-,.,.",',.,._:... ,_" '0
. ... .,--",-, ,. . .. . ..... "
"",,'.-.....-,,_._--.... -..-.- '''-'''', ".,..',.,.
$16829919 >$44347140$35883!2(l $7921620 ,$ 1168020$25110641. $
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I CITY OF POWAY.FINANCIAL PROGRAM: 199&-:1997
REDEVELOPMENT AGENCY LOANS PAYABLE TO CITY
I
- - ,
~
REDEVELOPMENT AGENCY LOANS PAYABLE TO CITY
" ,."" . ,
I' Beginning Balantec711/96 0 Fiscal Year 1996-1997 EndinQ Balance-6/30/97
" ,
..,.. ...... .,.... "... ..', . "..."'. , 2
'..
. ." .,.t Current 1
Fund Principal '.Interest ' Total NeW Loalls PallbacK Interest PrinciiJal Interest Total,
p 2,589,689
General $ 4,465,265 $ - $ 4,465,265 $ 2,589,689 1$ 248,367 $ 248,367 $ 4,465,265 $ - $ 4,465,265
-
-- Drainage ~ - 2,077,156 1,351,511 3,428,667 - .. 115,490 1,627,156 1,467,00..1 3,094,157 ,
Street
Development 2,710,944 1.359,302 4,070,246 - - 150,728 2,710,944 1,510,030 4,220,974
Water 3,804,911 1,957,482 5,762,393 - - 211,553 3,804,911 2,169,035 5,973,946
Sewer 1,268,327 504,637 1,772,964 - - 70,519 1,268,327 575,156 1,843,483
Grant 11,000 5,541 16,541 - - 612 11,000 6,153 17,153
Park
Improvement 125,660 71,926 197,586 - .. 6,987 125,660 78,913 204,573
Prop A 200,000 83,340 283,340 - - 11,120 200,000 94,460 294,460
I TbtAL ' II $ 14.663.2631 $ 5.333.739 ]$ ,,1~.997.0ti211~i~!589.~ $ " ' ' 2.83~.ti5~1 $ 815..mJ1$14.213.26il$ 5;900.7491 $20.114.0121
1. For reference only-not accrued in either receivable or payable fund
2. Interest rate on loans where payable is calculated at City's average rate of return of investment in FY 1996-97 (5.56%)
and new loans and payback occurred at mid-year
- - - - - - - - - - - - - - - - - - -
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I CITY OF POWAY FINANCIAL PROGRAMS:, 199~1997
DEPARTMENTAL OPERATING BUDGETS
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44 I
LEGISLATIVE AND I
ADMINISTRA liVE
I
City Councill I
Planning Commission
Redevelopment Agency I
~
I
City City City Clerkl I
Attorney Manager Treasurer I
012 013 011
I
Assistant I
City Manager
013 I
I I I
Administrative Community Planning I
Services Services Services
100 200 300 I
I I I
Public Safety Engineering RdA & Housing I
Services Services Services Services
400 500 600 1100 I
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I 45
CITY COUNCIL
. " ,,' ".,..--....,..,.,.,...._,'.'....,...,.....,.,..,.,...,-,'.-,'.'.'..'--." " ".
.... " ~,' .... ",'-'
I ...'~Y9~....Ri~#i~Yti8B;,............................/+'.
.,Geq!3r~ltYl1d:~1!59;~04.','.'.,
'"'.wat!3r,.'Ellrip;+,.,.,..,.,.,.,.~l?;?€J?....,,.,.,.,. "
, SewetEuhd;+$13,:224\'"
I EXPENSE 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I
Total Positions (
I - - - - -
,
Personnel Expense $ 46,567 $ 48,790 $55,953 $ 48,050 $ 48,050
I Operations and
Maintenance 124,249 140,110 115,306 140;650 140,870
I Capital Outlay - - - -
I
I
OVERVIEW COMMENTARY
I The CitY Council is comprised of five members elected at large by the citizens of' poway to serve for
I four overlapping terms. The Mayor is directly elected by the citizens of poway for a four-year term.
Annually, the CitY Council reorganizes, selecting a Council member to serve as DeputY Mayor.
I The CitY Council is accountable to the residents of poway for all services and programs provided by
the CitY The CitY Council serves as the City's policy-making body, taking action on all legislative
matters involving the approval and adoption of all City ordinances, resolutions, cOlltracts, and matters
I requiring policy decision and leadership. In reaching policy decisions, the Council listens to public
testimony and reviews proposals designed to meet community needs while maintaining desired
service levels.
I The City Coliricilappoints the City Manager, City Attorney, and City Clerk and establishes various
citiien adviljlbry Committees to ensure broad-based input:into City affairs. The City Council oversees
I the E;l)(penditureof all, City funds throughout the fiscal year, initiates new programs to upgrade
existing services, and determines the abilitY of the City to provide financing for the proposed budget
as submitted,:by the City Manager. The CitY Council also serves as the Board of Directors for the
I ,poway Redevelopment,Agency.
I
'.
I
CITY COUNCIL
I
I
ACTIVITY GOALS AND OBJECTIVES I
1 To ensure that municipal services are provided in the most efficient, effective, and ;1
responsive manner possible to meet the needs and desired service levels ofthe
community I
2. To provide legislative guidance and direction for the establishment and maintenance of
City programs and services. 1
3. To provide an open forum for direct public input and an avenue for resolving community
issues, I
4. To establish and oversee the implementation of the City's short and long-range goals and
objectives, I
5. To inform local, county, state, and federal representatives about the heeds, concerns, and
issues facing the citizens of Poway I
6, To ensure that the City maintains a fiscally sound operating budget.
7 To oversee and monitor the expenditure of all City and Redevelopment Agency funds, I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None.
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II 47
CITY COUNCIL I
I, Legislative and Administrative Division No; 010 Division Budget Detail
I
Obj, 1994-95 1995-96 1995-9611996-97 1996-971
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Ex ense
I Ran e Position Title I
I
Mayor 4,801 4,800 4,801 4,800 4,800 I
I Councilmembers (4) 19,940 19,200 19,202 19,200 19,200
I 1120 Salaries - Special 24,741 24,000 24,003 24,000 24,000
1300 Employee Benefits 21,826 24,790 31,950 24,050 24,050
I 465674879.0 ".._.._ .""". H.."" ,,,..' ,""'''_'''_'_
.. .. .-.... .
559534805048 050
Operations'and Maintenance
II 1510 Temporary Services - - 246 - -
1799 Other Professional Fees 15,000 15,000 15,000 15,000 15,000
I 3110 Reimbursed Mileage 18,600 18,000 18,029 18,000 18,000
3140 Travel and Meetings 7,122 18,050 13,793 18,050 18,050
I 3310 Telephone 629 - - - -
4120 Other Contractual Services 1,087 - - - -
4710 Office & Stationery Supplies 1,714 1,800 1,529 2,000 2,000
I 4904 Community Relations 37,598 41,060 33,138 41 ,100 41 ,1 00
4924 Publications and Dues 42,499 46,200 33,571 46,500. 46,720
I I
I
I
I
I "124f249i46110i15366140656i146876
I
I
I 'Division Total
48 I
I, LEG'ISLATIVE AND I
I
ADMINISTRATIVE I
..
City Council :1
Planning Commission I
-
'.
I
City Clerk I,
Treasurer I
01'1
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I 49
CITY CLERK
I .....P~~~rfrh~hFi.. ....~dH~P.i~tii~~iI6rii....,....i........ iG~h~f~;...ffl~h~:~~:3Q'#13$'
Code:OllVValerEl.Irid:$2Z769SewerElIrli:!:$j 943a'
. EXPENSE 1994-1995 1995-1996 1995-1996 1996-1997 1996"1997
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions 3 3 3 4 4
I Personnel Expense $191,885 $193,630 $209,473 $215,200 $215,200
Operations and 41,677 49,530 48,655 62,290 62,290
I Maintenance
Capital Outlay 2,187 1,910 18,416 200 200
I
I
OVERVIEW COMMENTARY
,I' The City Clerk is appointed by the City Council to serve as Clerk ofthe Council, Records Manager,
I and Election Official ofthe City In carrying out this function, the City Clerk coordinates'the City
Council agenda preparation and oversees the preparation andmaihtenance of the'official meeting
record, The City Clerk also serves as Secretary of the Poway Redevelopment Agency, the Poway
I Public Financing Authority, and on the Board of Poway Today, Inc,
The City Clerk!s~ice is the central 'information source for the public and City staff regarding Council
I action, This department is responsible for the organization, maintenance and protection of all official
'-City records and coordinates the City-wide functional filling system. All legal advertisements,
including notices of public hearing and calls for bids, are placed through this office, Recording of
I documents for all departments is coordinated through this office.
The City Clerk organizes and conducts all municipal elections. City Council candidates receive their
. nomination papers from the City Clerk.and all candidate filings, including campaign disclosl:Jreand
:statements of economic interest, are processed, The City responsibilities of citizen initiated petition
processes such as initiative and recall are handled by the City Clerk
I The City Clerk, coordinates information for the City's homepage on the Internet:
www'cLpowayca.uslpoway
.' The CityClerk!,s, Offi~ coordinates appointment of Council-appointed committee members and
maintains information regarding the committees including charters, agendas, and minutes.
I The City Clerk, also appointed as the City Treasurer, has signafory authority on public securities and
instruments otpayment.
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50
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CITY CLERK
.,.-..-......,....--.-.... . I
""',", ..."-':.::" .::::.-'."
',",',.--...'.'.--"
.:..:::::::..,-.-....:..,-..,...
'" 4~i.~I~tivi:r&AdrriinistiiHi"e ..,,'..[)i"i~i.orfAytivity. I
...i'..[)E:!partfu~nt CommentarY
ACTIVITY GOALS AND OBJECTIVES I
1 To serve as custodian of the official records of the CitY, ensuring the safety and security 'I
of the record documents.
2. To manage the CitY Council agenda process to ensure timely preparation, notice and
follow-up on ~II items requiring Council action. I
3 To record concisely and correctly, in action minute form, the meetings of the City Council.
4 To establish a records management program to provide for efficient storage retrieval and I
disposition of records, including the implementation of the PUFFS (Poway Uniform
Functional Filing System) throughout all City departments.
5 To conduct all municipal elections, ensuring conformance with existing laws to preserve I
the accuracy and integrity of the process.
6 To post and publish in a manner complying with the law, all notices of public hearings,
meetings and bid proposals. I
7 To coordinate appointment of Council-appointed Committee members.
8. To serve as Secretary for Poway Today, Inc., and Poway RedevelopmentAgency
9 To ensure compliance with the Political Reform Act by designated employees, Committee '.
members, Councilmembers, and Council Candidates with timely filing of Statement of
Economic Interest and Campaign Disclosure statements. I
10 To provide information to the public through the Internet.
1994-95 1995-96 1996~97 I
ACTUAL ESTIMATED FORECAST
Public Hearings Noticed 98 75 75 ,I
Documents Recorded 135 130 130
City Resolutions Processed 127 100 100
Planning Resolutions Processed 68 60 60 I
Redevelopment Resolutions 24 30 30
Ordinances Processed 13 20 25
Sets of Minutes Prepared 50 50 50 ,I
CitY Contracts/Agreements 90 90 75
RedeveL Contracts/Agreements 37 40 35
Legal Advertisements 177 150 150 I
FPPC Filing Officer ActivitY 199 200 200
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGES I
4910 - General Municipal Election + $10,000 I
1799 - Internet Services + $ 2,800
1799 - Records Management Consultant + $ 5,000
I
" CITY CLERK
,0 Legislative and Administrative Division No: 011 Division Budget Detail I
1994-95' 1995"96 1995-96 11996-97 11996-971
Obj,
I Code Expense Classification Actual Approved Actual 1 Proposed 1 Approved,
Personnel Ex ense I
I Ran e Position Title I
City Clerk 66,308 66,310 68,623 68,960 68,960
238.1 DeputY CitY Clerk 36,444 36,090 37,738 37,160 37,160
I 203.6 Secretary II (2) 30,419 25,560 39,105 52,640 52,640
203,6 Secretary II (PIT) ,12,968 12,290 12,267 15~,760 I - II
m 1110 Salaries - Regular i'
133,171 127,960 145,466 15~,76011
1130 Salaries - Part-Time 12,968 12,290 12,267 - I
11140 Salaries - Overtime 646 2,000 654 2,000 2,000
1300 Employee Benefits 45,100 51,380 51,086 54,440 54,440
I 19i585193630209473i. 215i2dd2152()()
o erations and Maintenance
11510 Temporary Services - - 2,741 - -
, 1799 Other Professional Fees 2,596 3,900 3,550 10,900 10,900
3110 Reimburs.ed Mileage 3,769 3,960 3,657 3,960 3,960
I 3140 Travel and Meetings 1,064 1,600 129 1,6001 1,600
3310 Telephone - - 265 3001 300
I 4308 R&M Equipment 143 700 90 700 700
4710 Office & Stationery Supplies 2,675 3,000 2,085 3,000 3,000
4908 Education and Training 864 700 228 900 900
I 4910 Election Services 7,627 200 121 10,000 10,000
4922 Printing 10,212 20,000 14,796 15,000 15,000
I 4924 Publications and Dues 523 920 641 920 920
4932 Advertising 7,494 10,000 16,656 10,0001 10,0001
4938 Rent-Buildings and Grounds 2,300 2,900 2,046 2,300 2,300.
I 5530 Capital Outlay Rental - Office 2,410 1,650 1,650 2,710 2,710
I
I 49~~6..'.'. '..i~~~~:;~~:2~6 .~~:2~6
I 6122a 473 1,910 - -
6122b 1,714 - - -
I 6199 - - 200
...........'.,'......
:,.,:.:.:,:,.....-....
I Division Total
52 I
LEGISLATIVE AND .
I
ADMINISTRA liVE
I
I
City Council 'I
Planning Commission I
.
I
I
City Attorney ,I
012 '.
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,I
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53
I
CITY ATTORNEY
I \Fuhd:Di~tfiblli;6rii;"';; ..."..,....,..........:......
,;'",;',>..;.-,;..::.,'-';.-:,.;.-..-:....,.,._;.,.:-,.;-::'::-,;:.,-.:..:.,.:-::..,-....:.,.,.,'....,:..::-:...,::.,:-,':"'-,'::''-''_:"::':,::"
I G"'.I"$18f'139"" ',,' ..."""
.,., .. ." .-,'.'.- ....,-....,...'-'.....,.,.:.....'.'.,..
:.~i~fl~~~,jlf~i~':;Ii~
I
EXPENSE 1994-1995 1995-1996 1995"1996 1996-1997 1996-1997
I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions - - - - -
I Personnel Expense $ 106,967 $ 110,450 $ 113,587 $ 109,340
Operations and
:1 Maintenance 90,599 108,570 59,022 108,900
Capital Outlay - - - - -
,
,II
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I
U OVERVIEW COMMENTARY
I The CitY Attorney is appointed by the City Council to serve as legal advisor for all matters related to
the operation and administration ofthe CitY The CitY Attorney keeps the CitY Council and staff
apprised of any legislative or legal developments that may impact the City.
I Through a contract with the CitY, the City Attorney provides legal counsel, attends official meetings,
appears at slllegal proceedings and negotiations relating to land acquisition, as well as provides
I other specialized services. The City Attorney also drafts ordinances, prepares contracts, conducts
legal negotiations, reviews legal documents, and defends the City's position in court cases. The City
Attorney'also serves as legal advisor to other Council appointed boards and represents City officials
I and employees in matters relating to City business. The City Attorney also serves as General
Counsel to the poway Redevelopment Agency.
U
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54
I
CITY ATTORNEY
...........',.,.,'....,................,---.--..,....,.-........,._',--_.,..,-_.....,_.....,......",.."..,......',""'-"-- I
. ..,.,-,..:,."'...,.....,.,.......,....".....,.,....................,.........,..,..,....,....,......--,...,.-...-.,...,..',.....
"', ",-,.-"--,----,-,...-,..,,.,..,..--_._--,....,.....,....,,-......"."...."........",.
, .~~gi~!?!iY~..~~dffijQj~!r?tiy~...................'./i...',.,.......
, '.Oe...i\runenf?<'" I
.. . .
ACTIVITY GOALS AND OBJECTIVES I
1. To provide the City Council with assistance in the development of policies based on sound I
legal principles which enable the City to accomplish its goals and objectives.
2, To keep the City Council and staff apprised of any legislative and legal developments I
which may impact the City
3, To prepare ordinances and resolutions necessary to implement City Council policies. I
4 To draft contracts, agreements, and legal opinions as required by the City Council,
Redevelopment Agency, and staff. I
5 To review the legal content of documents not prepared by the City Attorney prior to
submittal to the City Council. \1
6, To ensure that the City maintains compliance with the Poway Municipal Code, and state
and federal laws. :.
7 To represent the City in courts of jurisdiction on legal matters relating to the City
I
8. To oversee City litigation in which the City Attorney is not the attorney of record.
9 To communicate public legal positions taken by the City Attorney and the legal rationale I
for City actions.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE ,I
None I
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II 55
CITY ATTORNEY I
I Legislative and Administrative Division No: 012 Division Budget Detail 'I
Obj. 1994-95 1995~96 1995-96 I 1996-97 I 1996-97 ,I
I' Code Expense Classification I Actual, Approved Actual I Proposed i Approved II
Personnel Ex ense II
I Ran e Position Title
City Attorney 82,833 82,500 87,376 87,300 87,300
Asst. CitY Attorney (2) 4,800 4,800 - - -
11120 Salaries - Special 87,633 87,300 87,3761 87,300 87,300 I
11300 Employee Benefits 19,334 23,150 26,211 22,040 22,040
I ':
I 1166967:116,456113587/1693401+69346 I
1702a CitY Attorney Fees 29,701 38,100 25,313 38,100 38,100
I 1702b Other Attorney Fees 26,427 10,000 6,664 10,000 10,000
, 1702c Litigation -CitY Attorney 30,339 45,000 22,508 45,000 45,000
I 1702d Litigation-Other Attorneys 35 10,000 - 10,000 10,000,
, ' 3140 Travel and Meetings 1,876 3,240 2,6101 3,250 'I
I 4710 3,25011
Office & Stationery Supplies 236 500 496 600, 6001
II 4924 Publications and Dues 1,585 1,730 1,431 1,950 1,95011
.. 5530 Capital Outlay Rental-Office 400
- - - -
I
I
I I II
II
I I
I
I
'...',"".',..".'::'". "', ,',' "".. . "", ""',', ,,,?,.,,, ."" ""'" "1 ' . '" ....'...,"".
I ,.,"""i90599iJ08570 '59022,,<108900 '1089001.
I
I
56 -
LEGISLATIVE AND I
ADMINISlRA liVE I
City Council I
Planning Commission I
.
I
City I
Manager
013 I
-
,I
Assistant ;1
City Manager
013 I"
I I I
Administrative Community Planning ,I
Services Services Services
100 200 300 '.
' '
I I
Public Safety Engineering RdA & Housing I
Services Services Services Services
400 500 600 1100 ,.
I
I
57
I
CITY MANAGER
I "FtridDr~t~ibati8ri1.......,...........'i""""" ,
""''''''''--''''''', ,-,,' "'"-,'',-,''','---'"',,,.--'''''
,:,,:::>-:,:,:,:,,:,:,:,:,::,::::.;::;:::::,..:,:;,::_,:"',,::::;;::.;.:-:.:::,::;::-::<-,.:,;,-;:..,..::::;::::,::::,::;::,:>::::;':;':,:,:_::
.' .. ... ..',..,......,......,_..,_..,_,_,...,_........__....."__,' .... n_
"::.-.:::,::::-:,-,-"",,,;,,:,:,,,:,,,:"-.;.:-:-.-;.'..........:'..:.:...,.:...::,...,...,:,-,...._'..,-,-.:.:..:,.:,.:.,::.,',-':-:-,-.....
q~5~f~j~96~r~~!~~;?
I .r~I~~~f~g~d!lil~~~![~~:i
I EXPENSE 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions 5 5 5 5 5
I Personnel Expense $413,203 $424,420 $422,478 $420,760 $347,430
'. Operations and
Maintenance 62,988 65,800 65,481 65,590 61,620
I. Capital Outlay 4,689 - 1,333 - 6,900
I
I OVERVIEW COMMENTARY
I The CitY Manager is appointed by the City Council to serve as the CitY's chief executive officer
responsible for the overall planning, organization, and direction of municipal activities within the CitY
The CitY Manager also serves as the Executive Director of the Poway Redevelopment Agency
,. responsible for the planning and direction of the Agency's activities.
I The City Manager advises the City Council on all legislative and policy matters as well as provides the
CitY Council with recommendations to assist the Council in making the most effective and efficient
policies that 'address the needs of the community. The City Manager is responsible for ensuring that all
I ordinances, laws, and regulations are implemented and enforced in the CitY. To ensure efficient and
effective administration of matters within the City, the City Manager provides direction to all City
department directors and employees.
I The City, Manager is also responsible for the preparation ana submittal of the annual City budget to
the City Council in addition to advising the City Council on the financial condition and needs of the
I City;
.
I
58 I
CITY MANAGER '.
." ,. ...".".....----."..'^",.' '" "......., ,.,.
',,--"""""'-"'" """"',.",'-', ,,-, """., ,'--,''''''
,. " "., " ,
" Legi~lalive.&Adiriini~W~ti.Jei)'" '.
"'" ...Department'.,'\.... '",'.'",.,.",,'.' ,...',...,'.".\i{".'.,'"
ACTIVITY GOALS AND OBJECTIVES I
1 To advise the City Council on all legislative and policy matters.
I
2, To assist the Council in developing the most efficient, effective, and responsive policies
that meet the needs and desired service levels of the communitY I
3. To direct CitY staff in the implementation of CitY Council policy through the centralization
of authority and responsibility I
4 To develop innovative and creative means of delivering municipal services to
ensure the highest qualitY of service is provided to the citizens of Poway I
5 To keep the CitY Council apprised of pending State and Federal legislation
that impacts the CitY, the San Diego region, and cities statewide, I,
6 To apprise the CitY Council of all municipal affairs and operations. :1
7 To advise the City Council about the financial condition and needs of the City
8 To assist the Poway Redevelopment Agency Board of Directors as Executive Director of I
the Agency
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I'
None I
'.
I
I
I
I
I
I 59 _
CITY MANAGER
,
I L_egislative and Administrative Division No: 013 Division Budget Detail
Obj, 1994-95 1995"96 1995-96 11996-97 I 1996-97
I Code Exoense Classification, Actual Annroved Actual Prooosed 1 ADD roved
Personn'el EXDense I
Ranoe Position Title I
1 City Manager 101,659 100,540 109,035 104,560 104,560 I
.' 3341 Asst. CitY Manager 95,985 94,170 91,383 97,000 -
285,9 Asst. to the City Manager - - - - 59,000
272:6 Sr ManagementAnalyst 48,014 50,930 51,585 52,460 -
II 262,0 Management Assistant - - - - 37,360
246,1 Sec. to City Manager 37,450 37,920 38,523 40,200 40,200
III 228,1 Admin. Secretary 32,645 32,660 28,707 28,220 -
218,1 Secretary III - - 2,456 - 25,060
~i 1110 Salaries - Regular 315,753 316,220 321,689 322,440 266,180
1130 Salaries - Parttime - - 309 - -
I 1140 Salaries - Overtime 164 500 465 500 500
1300 Employee Benefits 97,286 107,700 100,0151 97,820 80,750
I
I I>..'....'.>........,. '.'....,.',.. ..."..)). .>i' 413203 , 424420 . 422,4784207601347430:1
Ocerations and Maintenance I
I Temporary Services 2,205 5,751
I: 1510 - - -
1799 Other Professional Fees 3,065 2,000 4,054 2,000 2,000
I 3110 Reimbursed Mileage 13,189 13,140 13,152 13,140 10,140
I'
, , Travel and Meetings 9,025 9,530 7,729 9,530 9,290
, i 3140
I 3310 Telephone 242 720 168 720 360
3320 Postage 7,830 8,730 8,760 9,070 9,070
,II
4308 R&M Equipment 65 380 261 380 380
4710 Office,&Stationery Supplies 1,788 1,800 1,231 1,800 1,800
I
4730 Photographic/Copy Supplies 280 300 266 300 300
4799 ' Other Supplies and Materials 275 300 132 300 300
I 4908 Education and Training 1,488 1,500 349 1,500 1,500
4922 Printing 17,972 21,000 17,876 21',000 21,000
I 4924 Public~tionsand Dues 3,034 3,550 2,902 3,580 ' 3,210
5530 Capital Outlay Rental - Equip. 2,530 2,850 2,850 2,270 2,270
I ';"""".'.'-..,. .........,...,....---,.....,...,-......;..,.----......-,-.-.-,.......'" ;;.;,',;,',,', .".._...'-'.....
'...T6tafOOeratiohs&Maihtehance" 62988 ' " 65800 65481 '65;590 ".'..i6J:620
Cacital Outlay ,
I
1 6122 Office Equipment, 4,689 - 1,333 - 6,900
~., . ,'i','..'.....i..'.. ,4689 " ".".. >...".1>> ')6;900
I . - ~480 880 ~490220 1$489292 $486>350 $415950,
Division lotal
60 I
ADMINISTRATIVE SERVICES I
I City Manager ] I'
013 I
"""'""'__ ~ ~. "^",,,.,~ ~'..'H
Assistant I
City Manager I
013
I
Director I
AdmininstrativeServices
100 .'
I 1 T l I
Customer Computer
Personnel Finance
Services Support Services I
101 103
102 104
I,
r I I
General Support Risk ~ Capital I
Services Management Rep,lacement
106 107 108 I
I
I
I
I
-- 61
'..
ADMINISTRATIVE SERVICES
I'
, . :::::.:.-.:,:.;.:,:.;/,......,'_..,._,,_,;::_-:.....:-_.'..,_"'__"'_"".'.::::::, '..:::___::__;:_""" .,,::::;;...,:'_':_:_..,_._.;...._..:::,:,:,'_:.:.:.::...C___'.',:,':_',:,:
"lfyh~Bi~fi~Hti9h:....,'."'..,.,.,'.,',','.'...,.,.,.'...,......'..',',.'..'...'ii,.'....'.,..i......\\\i'.,.,....i'.'.','"
I 9~n~f~l:ii~1;15;3i()QZDraiD~~~;~~7;i444'
.,~~Y:lrj$~g'??El", ,',.' CptIRplcri@;~79~,,1,~',.'
,$~Wer;$5ClEl;?56>'" '
I EXPENSE 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions 26 25 25 25 25
Personnel Expense $ 1,355,680 $ 1,421,880 $ 1,328,038 $ 1,397,570 $1,397,570
I Operations and
Maintenance 1,040,659 1,125,600 1,18t,985 1,086,510 1,143,010
:,
Capital Outlay 287;388 874,280 1,131,697 626,000 737,680
I
:.
I OVERVIEW COMMENTARY
I The Department of Administrative Services is divided into eight operational divisions including the
,Office of the Director, Personnel, Customer Services, Finance, Computer Support Services, General
Support Services, Risk Management and Capital Replacement. These organizational divisions
.' coordinate the day-to-day activities of various internal operations of the CitY and supply specialized
staff support services to all other City departments.
I The depai1fi1ent.s staff is vested with the responsibilities of (1) overall management of 'the Citys
finances with a focus on maintaining the City's financ,ial viability, (2) preparation and maintenanceiof
annuaL balanced budgets, (3)administratior;l of the City's employment system, (4) facilitation of
I positive labor relation's with CitY employee groups, (5) documentation ofadministtativepolicies and
procedures; (6) provision of staff development opportunities, throughout the otgl:inization, (7) efficient
I prodLictiobc:jfwati:lr and sewer billing and meter reading functions, (8) promotion of a ,safe and
productive Vl(orkienvironment, (9) administration of the municipal insurance programs and risk
management, and (10) maintenance of the Citys computer system.
I The,p~er~onnelin this department.also function in ,an in"hollse-consultant capacity by providing
,tec:hnical expertise and specialized financial information to other City departments.
I
I
62
I
DIRECTOR OF ADMINISTRATIVE SERVICES I
,.,,',,'.. Admiryi~tr~!iveServices DiVisibhActivitY I
Depat"tmel1t GOlTlmentarY -
ACTIVITY DESCRIPTION I
The Office of the Director of Administrative Services is responsible for the coordination and I'
management of the internal operations of the CitY and Redevelopment Agency Divisions under
the direction of the Director's Office are Personnel, Customer Services, Finance, Computer I
Support Services, General Support Services, Risk Management, and Capital Replacement.
The Office of the Director is also responsible for providing staff assistance to the citizens' Budget 11
Review Committee.
DIVISION GOALS AND OBJECTIVES I
1 To continue the development and the implementation of management reporting and long- I
range fiscal forecasting capabilities.
2, To foster employee potential and morale by creating and maintaining a work I
environment that encourages creativity, communication, dedication, and commitment.
3. To coordinate development and implementation of a management and organizational I
development strategy for the CitY work force.
4 To provide citywide training on the internal operations ofthe CitY supported through I
completion of the Department's printed "Guide to Financial and Computer Services."
5 To coordinate the preparation and administration of the City's financial plan in cooperation I
with other CitY departments in a manner which maintains the City's financial health,
6 To further develop plans and implementation of the Department's goal.to provide enhanced I
information and support services to our internal customers, I
SIGNIFICANT ACTIVITY PROGRAM CHANGES I
None
I
I
I
I 63
DIRECTOR OF ADMINISTRATIVE SERVICES
I Administrative Services Dept. Division No: 100 Division Budget Detail
Obj, 1994-95 1995-96 1995-96 1996-97 1996-97
I Code Ex ense Classification Actual A roved Actual Pro osed A roved
Personnel Ex ense
Ran e Position Title
I 323,3 Director 82,893 82,040 80,127 86,960 86,960
299,8 DeputY Director 56,826 58,430 60,334 64,520 64,520
I 228.1 Admin, Secretary 32,645 32,650 32,436 33,620 33,620
218,1 Secretary III - 9,840 13,737 - -
I 262,6 Mgmnt Analyst (PIT) - 19,070 - 19,890 19,890
208,6 Account Clerk I (PIT) - 10,450 - - -
I 1110 Salaries - Regular 172,364 182,960 186,634 185,100 185,100
1130 Salaries - Parttime - 29,520 - 19,890 19,890
I 1140 Salaries - Overtime - 650 26 650 650
1300 Employee Benefits 52,395 68,360 60,757 58,910 58,910
I T224759281490\247417i264550;2645g6
I 1510 Temporary Services - - 399 - -
1704 Audit Service 6,705 9,910 14,761 9,910 9,910
I 3110 Reimbursed Mileage 5,571 5,850 5,409 5,850 5,850
3140 Travel and Meetings 1,973 3,320 3,458 3,780 3,780
I 4120 Other Contractual Services - - 3,280 - -
4308 R&M Equipment 138 100 - 100 100
- 4710 Office & Stationery Supplies 1,158 1,340 1,248 1,340 1,340
4799 Other Supplies and Materials 1,073 1,080 1,046 1,080 1,080
4908 Education and Training 1,172 900 - 900 900
I 4922 Printing 25 - - 2,160 2,160
4924 Publications and Dues 1,199 1,060 1,141 1,060 1,060
I 5530 Capital Outlay Rental 1,050 1,930 1,930 1,270 1,270
I ...\,.,.....,.....'............. ....,.......20.064.. ',i'...25J4eo ,....'...!32672 IZ1...450 I.... ..27450
...... .'......... '.......... . ".-.-.-.-.-.' .,,' ........,.. .'. .............. '.-. ,......... :,'.
I
I 6122 Office Equipment 587 - 595 - -
I
64
I
PERSONNEL
I
I
ACTIVITY DESCRIPTION I
The Personnel Division is responsible for the City's employment and personnel management system. I
The Division provides comprehensive personnel services to the line operating departments.
Activities include overall management of recruitment examination and certification processes for I
selection and promotion of personnel in the City's work force. Other activities include:
implementation and administration of personnel policies, practices and procedures for classification,
recruitment and employment, employee benefits, compensation, training, development, safetY and I
securitY, and employee relations. The Division also maintains all personnel records, coordinates
special employee events, the suggestion incentive program, and the employee service awards
program. I
ACTIVITY GOALS AND OBJECTIVES
1 To continue to provide high qualitY performance in providing services to all CitY departments I
and individual employees. .
2, To provide accurate information regarding City policies in providing guidance to the operating
departments on personnel issues, I
3 To assist with implementation of the CitY's organizational development and training program
(completion of GEMS training city-wide). I
4 To continually review benefit programs to maximize employee benefits received from
resources expended I
ACTIVITY STATISTICS 1995-1996 1996-1997 I
ESTIMATED FORECASTED
Employment Applications 2,400 2,000 I
Recruitments 30 28
RecruitmenUPromotional Testing 7 5
Job Interest Notices Processed 3,000 3,000 I
Employee Evaluations Processed 300 300
Personnel Transactions 190 190
Injury Report Processed 49 35 I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
Implement new DOT requirement for drug testing +$1,600 I
I
.
I PERSONNEL 'I
I Administrative Services Department Division No: 101 Division Budget Detail
Obj, 1994-95 1995-96 11995-96 11996-97 1996-971
I Cod, E' o"o'C'a,,'''''''oo Ad",' A eo,od Ad",' I P_"",o,ed A eo,"'
Personnel Ex ense I,
Ran e Position Title I II
I 2979 Personnel Manager 64,871 63,650, 65,577 67,470 I 67,470!:
238,1 Personnel Aide 36,528 36,080 37,175 37,160 37,160
I 218.1 Personnel Clerk 29,993 29,540 30,389 30,430 30,430
I 1100 Salaries - Regular 131,392 129,270 133,141 135,060 135,060
'1300 Employee Benefits 39,336 44,040 42,109 40,740 40,740
I 0 erations and Maintenance 173310 " ij752S():175'S()()) 175800:1
I 3110 Reimbursed Mileage 1,814 2,000 1,851 2,000 2,0001:
, 3140 Travel and Meetings 474 830 1,179 970 970
I 4120 Other Contractual Services 5,850 7,060 9,413 7,350 7,350
, 4308 R&M Equipment 29 30 - 30 30
4506 Employee Awards 12,086 14,650 14,831 15,900 15,900
I 4710 Office & Stationery Supplies 778 800 893 800 8001
4760 Operating Supplies - - 8 - - I
I 4908 Education and Training 30,842 30,400 26,224 30,600 30,600
4916 Medical Exams 6,402 3,870 5,394 5,470 5,470:!
I 4922 Printing 1,436 1,700 2,944 3,500 3,500
4924 Publications and Dues 2,155 4,280 3,931 4,280 4,280
I 4926 Tuition Reimbursement 3,417 3,800 3,750 3,800 3,800
4934 Recruitment 7,736 4,910 4,026 4,910 4,910
5530 Capital Outlay Rental 1,540 2,280 2,280 1,600 1,600
I
I
I "w'/i:)71!lS59.'t76610176721!:iS1i210[S1:210
I
I 6122a Offlce.Equipment General'i 267 480 1,084 - -
... ,.....
I 257010
I
CUSTOMER SERVICES I
."c',"_':.;_;:,'_',_ ::::,:,:,::' I
' AclmiJ1istrativeseNiClaS DiviSi()~Acti'Jity
DE=lpaltlBeht ComrnElntl:lry
'.
ACTIVITY DESCRIPTION
The Customer Services division performs the accounts receivable function ofthe City The I
division's personnel are responsible for the collecting, recording, and depositing of all the City
revenues, This includes follow-up on delinquent, closed, and unpaid accounts due the CitY to I
assure a high collection rate.
The division administers the billing process for ambulance, water and sewer service. They I
receive and process applications for water and sewer services, scheduie and perform meter
readings, handle customer inquiries and complaints, process water turn-on and turn-offs, I
perform miscellaneous small meter repairs, and pull and exchange water meters,
The Customer Services division is also responsible for the issuance of regulatory licenses and I
business certificates,
DIVISION GOALS AND OBJECTIVES I
1 Continue to provide courteous, quality service to the public and other City departments,
2. Implement new customer information/utility billing software program. I
DIVISION WORKLOAD STATISTICS
1994-95 1995-96 1996-97 I
ACTUAL ESTIMATED FORECASl'ED
Meters read for billing 76,200 76,500 76,700 I
Past due notices 6,130 6,400 6,600
Final notices 4,365 4,600 4,800 I
Delinquent accounts (doors tagged) 1,660 1,800 1,850
Delinquent turn-offs 196 240 260
Miscellaneous service orders 802 840 860 I
New business registrations issued 156 170 180
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
4308 Repair and Maintenance costs for hand-held + $2,500 .'
meter read computers transferred from
Computer Support Services, I
3320 Transfer $4,000 for utilitY billing postage costs from + $4,000
General Support Services. I
I n
I'
CUSTOMER SERVICES II
Ii
I . Administrative Services Department Division No: 102 Division Budget Detail II
Obj. 1994-9511995"96 1995-96 1996-97 11996-9711
Code Expense Classification Actual Approved Actual Prooosed Aoproved r
I Personnel Expense I I
'Ranae Position Title
I 286;9 Customer Services Mgr 57,592 51,590 58,017 60,470 I 60,470[1
226;6 Cust Services Wkr (3) 96,478 96,480 98,736 99,370 99,370;:
222,6 Account Clerk 111 (Reclass) - 2,800 - 2,740 2,74011
I 212,6 Account Clerk 11 (3) 89,661 106,720 110,308 109,920 10~,920[f
198.6 Telephone Operator 23,925 24,310 - -
I,
198,6 Telephone Operator (2/PT) - - 21,181 21,530 21,53Oil
I 212,6 Account Clerk I (Temp) 9,939 - - - - 1
II
1110 Salaries - Regular 277,595 287,900 267,061 272,500 272,5OOli
I 1130 Salaries-Part Time - - 21,181 21,530 21,53011
1140 Salaries - Overtime 427 1,200 48 1,760 1,760[1
1300 Employee Benefits 92,658 117,240 98,643 96,600 96,6OOil
I. ~.";>;'...;...~ >> ii '....' ..,"",....,...,. ",d' ......,..... 392396 :: I'
"""',, '" ,"
.,-~",.- - '" ,^^,'
406340, 386933 ,
.... .".<i 370680 392390:;
Ooerationsand Maintenance II
I Temporary Services 404 I
1510 - - - ;,900 I
3110 Reimbursed Mileage 1,823 1,900 1,852 1,900
I 3120 Ve/1icle Operations 4,108 2,800 4,165 2;800 2,800 I
3130 Vehicle Maintenance 4,082 4,200 1,547 4,200 4,200
I 3320 Postage 25,301 25,500 25,500 31 ,900 31,900
4308 R&M Equipment 2,289 2,750 2,043 4,750 4,750 I
4516 Small Tools 208 350 236 350 350,
1 4710 Office & Stationery Supplies 2,290 3;200 3,107 3,200 3,200 I
4760 Operating Supplies - - 96 - -
I 4799 Other Supplies and Materials 1,093 1,750 2,011 1,750 1,750
4908 Education and Trainin9 151 1,820 482 1,900 1,90011
I 4922 Printing 11 ,660 9,200 7,492 12,000 12,000 i
4924 Publications and Dues 176 300 169 300 300
4928 Uniforms and Laundry 1,600 1,440 1,075 1,440 1 ,440
I 5510 V~hide Rental 5,540 3,040 3,040 560 560
C?pital Outlay Rental - OffICe 2,740 ,
5530 3,160 3,160 2,490 2,490
I 5720 Cash. Over/Under (55 50 (14 50 50
:"i,.',.--......;..::.;..;;'i......'.-;;-.:::::.-....'..."...':-::-::'-....,-.'_.,.,..,-,..........-..,...:..:-:-.',..'.',:,:,:,'.' ._..".....,.,.'u...,... '61460, . ,.,_-,.H"" >6959()
",",,""""','-',"-'
I ....[otal.'.OtiEiffitidns&.,.Maintenad8Ei 63006 56365 .."69590
Capital Outlav I
61.22 office EqUipment General - 600 2,566 300, 300
I I
'.:i":.i~ ....i. ... i' '., ..' ,...........i,,'.,..30011
.'.'.'...... . ..,...'..','tlUU ii'
I Division Total S;433 686 M68 400 $445 864 $462280 $462 2801
hI<
FINANCE I
"'.,.Aa~inistl'ativeservices<. ...' it..,.,......'..".,..' '..____~ ,[)ivis.i6nACtivity I
DivisionNumber: 103
, QepartmenL · . 'Cpmmehtary
ACTIVITY DESCRIPTION I
The Finance Division Is responsible for the management of the fiscal operations ofthe CitY It is
the duty of this Division to assure accountability and compliance with generally accepted I
accounting principles and established policies and procedures as well as government codes.
Areas of responsibilities include internal control, investments, financial reporting, budget
compliance, fund accounting, accounts payable, budget coordination, payroll processing, I
revenue forecasting, expenditures and encumbrance accounting, , and bond maintenance.
Functions include financial data collection, analysis and reporting; implementation of City's
financial policies, fiscal control and audit; investment of surplus cash; monitor tax rolls and I
special assessments, and disbursement of funds in accordance with purchase orders and
adopted budget, purchase requisitions, payrolls and other related documents,
ACTIVITY GOALS AND OBJECTIVES I
1 To promote communication between the Finance Division and the othe~ City departments
concerning the budget and expenditure monitoring process. I
2. To update and maintain efficient internal control systems consistent with changing
governmental rules and regulations and the City's needs, I
3 To have staff attend training seminars which will enhance the department's use of the CitY's
computer hardware and software.
4, To strengthen financial reporting by again achieving national as well as state awards for I
excellence in financial reporting
DIVISION WORKLOAD 1993-1994 1994-1995 1995-1996 1996-1997 I
STATISTICS ACTUAL ACTUAL ESTIMATED PROJECTED
Investment Average $586 $677 $556 $57.0 I
Portfolio (in millions)
Investment Earnings (in $36 $38 $30 $ 3,2 I
millions)
Investment % Yield 61 5.7 5,5 5.6
Purchase Orders 3,510 2,865 1,855 1,855 I
Processed
Vendor Warrants 9,664 9,576 9,400 9,300 I
Prepared
Budget Adjustments 128 149 170 180
Processed I
Supply/Equip 715 776 750 750
Requisitions Processed I
Payroll Checks 7,326 7,326 7,280 7,280
Processed
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None I
I[ 69
FINANCE Ii
II Administrative Services Department ,I
Division No: 103 Division Budget Detail
Obj, 1994-95 1995-96 1995-96 1996-97 1996-97
I Code Ex ense Classification Actual A roved Actual Pm 0'''' Apprn''''I
PersonneJEx ense
I Ran e Position Title
296,9 Finance Manager 63,662 63,670 32,230 56,100 56,10011
I 262,6 Senior Accountant 46,086 46,090 47,047 47,470 47,470!1
Accountant (2) 82,245 83,410 84,110 85,91 0 ~ II
252,6 85,910:
"
I 222,6 Account Clerk III - 2;800 - 2,740 2,740
212,6 Account Clerk II (2) 84,732 83,880 85,359 86,390 86,390
207,6 Account Clerk I (T/PT) 6,182 - 2,509 10,930 10,930
I 1110 Salaries - Regular 282,907 279,850 248,746 278,610 278,610
1130 Salaries - Part-time - - 2,509 10,930 10,930
I "
1140 Salaries - Overtime - - - 900 9001
1300 Employee Benefits 93,948 104,840 88,044 96,830 96,830 I
I """"',-,"'-"""",""""','''',-'',,'-',.'-',",","',"",,',',' ,-," ,""':".,'""...",." ",I"'....', ,,",1
,::::::',.,.".:.-,":."'---,,'-,.:..:.::.:":".:::.,':::"::":";"'.'::""'::':':"':':""""---'-'
1.I"'",,.UTotaIPersOnnel 376855384690) 339299" 387270 I.' '3872701i
o erations and Maintenance I
I 1510 Temporary Services - - 2,078 - -
1799 Other Professional Fees - - 22,045 - 56,500
I 3110 Reimbursed Mileage 1,977 2,340 1,242 2,160 2,160
3140 Travel and Meetings 405 470 569 470 470
1 4308 R&M Equipment 87 t,570 1,289 1,570 1,570 I
Office & Stationery Supplies 3,384 5,390 2,815 5,3901 Ii
4710 5,3901'
II
I 4760 Operating Supplies - - 194 - -
4908 Education and Training 310 2,220 1,314 2,670 2,670
I 4922 Printing 8,792 9,090 11,110 11,700 11,700
4924 Publications and Dues 1,778 1,980 1,771 2,370 2,370
5530 Capital Outlay Rental 2,220 3,580 3,580 3,900 3,900
I
I ,
i
I >>>)1895326640 .'}48007/3023086730
I 6122a Office Equipment 1,223 700 1,175 700 700
6f99 Other Equipment 225 - - - -
I
I
COMPUTER SUPPORT SERVICES
I
I
I
ACTIVITY DESCRIPTION
Computer Support Services, formerly entitled Data Processing, provides centralized I
administration and technical support for the City's computer systems. Over the past three I
years, the division has migrated from performing centralized data entry and coordination of data
processing to providing citYwide general computer services through both in-house and contract
resources. .'
Functions performed by Computer Support Services include administration of both PC and
Unix-based networks; repair and maintenance of the CitY's PCs, printers and peripheral I
equipment; and purchasing, setup and configuration of replacement computer equipment. The
division also serves as a help desk for the CitY's 135 computer users seeking assistance with
database, spreadsheet, and word processing applications, I
ACTIVITIES GOALS AND OBJECTIVES
1 Implement the Sun Solaris operating system; research and test possible future PC 1
operating systems software and PC securitY software. I
2, Continue serving other departments by providing repair and maintenance service on their
PCs and peripheral equipment, with a goal of 98% up-time on all PCs on each working
day I
3 Put together an in-house training program on our PC software. Utilize the division's
strengths for the beginning, intermediate, and advanced levels of training
DIVISION WORKLOAD STATISTICS I
1995-96 1996-97
Estimated Forecasted I
Service orders for PC/peripheral repairs 303 370
Service calls - Help Desk 600 900 I
SIGNIFICANT BUDGET CHANGES CHANGE I
4308 Repair and maintenance costs for hand-held - $2,500 I
meter read computers transferred to Customer
Services Division I
I
II 71
C0MPUTER SUPPORT SERVICES 'I
II
I' Admiriistrative Services Department Division No: 104 Division Budget Detail I
Obj, 11994-951995"96 1995c96 11996-97 1996-97
I Code Ex ense Classification Actual A roved Actual Pro osed A roved
PersorinelEx ense
Ran e Position Title I
1
I 252,6 Data Processing Coord 42,103 41,700 43,319 42,950 42,95011
223,1 Computer Support Tech, 31,774 31,060 32,490 31,990 31,9901
I 1110 Salaries - Regular 73,877 72,780 75,809 74,940 74;940
I 1140 Salaries - Overtime 185 600 538 600 600
1300 Employee Benefits 22,771 25,570 23,591 23,840 23,840
"c.."'-_:':":_:":_":':':"""" .".."...-...... .,.......-'-..--.-,.......',. ,.,,',',.',..
'-- ",,,-,,...-,,..,,,,,,,.,......, .;'",,'
I 9683398950 99938 ,.', .,,99380f/993!illj1
10,000 12,500 12,500 I
I 1712 Data Processing Consultant 6,276 10,000
3110 Reimbursed Mileage 192 360 535 420 420
I 3140 Travel and Meetings - 2,090 21 2;090 2,090
4120 Other Contractual Services 17,262 17,100 18,219 17,100 17,100
4308 R&M Equipment 34,688 28,060 23,052 23,060 23,060
I' 4710 Office & Stationery Supplies 455 480 613 720 720
4760 Operating Supplies 6,957 2,890 3,581 3,120 3,1201
I 4908 Education and Training 644 1,260 1,625 3,260 3,260"
4924 Publications and Dues 394 590 782 590 590
I 5530 Capital Outlay Rental 30,160 29,130 29,130 21 ,160 21,160
I
I I
I
I
I 97028"'/91960>'87558 ,..' ....84020 .84.026
6122a office, Equipment 911 300 - 300 300
I 6122c Gomputer Software - - 664 - -
I
I
PURCHASING
I
Administrative. Services, I
DepartmElnt
I
ACTIVITY DESCRIPTION
Due to reorganization of the Administrative Services Department in FY 1994-95, the Purchasing I
Division has been combined with the Director of Administrative Services, Finance, and Risk I
Management Divisions.
The functions now assigned to these divisions include coordination of centralized purchasing for I
all supplies, services, and equipment; administration of purchasing policies and procedures, bid
processing, maintenance of centralized inventory; and administration of a property control
program, I
I
I
I
I
I
I
I
I
I
I
I
II 73
PURCHASING \1
I Administrative-Services Departnient Division No: 105' Division Budget Detail II
Obj, I 1994-9511995-961995-9611996-9711996-97 I
I Code, Ex ense ,Classification Actual A roved Actual Pro osed A roved
I Personnel Ex ense
I Ran e Position Title
287.0 General Services Mgr 57,592 - - - -
228,6 Storekeeper II - - - - I
III
218,1 Secretary 30,419 - - - I - ,I
i
I 1110 Salaries - Regular 88,011 - - - -
1130 Salaries - Overtime - - - - -
I 1300 Employee Benefits 27,814 - - - -
115 825
I o erations and Maintenance
Intergovernmental Fees
1716 - - - -
I 3110 Reimbursed Mileage 1,800 - - -
I
3120 Vehicle Operations - - - - -
I 3130 Vehicle Maintenance - - - - -
3140 Travel and Meetings 332 - - - -
4306 R&M Building - - - - -
I
4308 R&M Equipment - - - - -
4710 Office & Stationery Supplies 593 - - - -
I' 4760 Operating Supplies - - - -
4922 Printing 556 - - - I
I 4924 Publications and Dues 176 - - - -
4928 Uniforms and Laundry - - - - -
I 5510 Vehicle Rental - - - - -
5520 Capital Outlay Rental - Equip. - - - - -
5530 ,Capifal Outlay Rental - Office 1,140 - - - -
I
I I
I '4597
.'
I Division'Total - - -
74
GENERAL SUPPORT SERVICES
'[)iyisionActivitY
Commentary
ACTIVITY DESCRIPTION
The General Support Services Division has the responsibility of maintaining reasonable levels of
expenses attributed to the general operation of the City Hall complex, Those expenses include, but
are not limited to, costs for the operation of the telephone system, utilities, and building
maintenance. Costs associated with maintaining the fire and burglar alarms, copy and mailing
machines as well as general City postage are also the responsibility of the General Support
Services Division,
ACTIVITY GOALS
1 To provide for the physical maintenance requirements of the City Hall complex,
2. To provide high-volume copying services at City Hall.
3 To provide City Hall electric and telephone services,
4 To provide City Hall fire and burglar alarm services.
SIGNIFICANT BUDGET CHANGES CHANGE
2110 - Anticipated reduction in utility cost associated
with energy audit - $ 9,000
4308 Cost of maintaining and monitoring fuel pumps
transferred to Public Services. - 11,000
4308 - Transfer $4,000 in utility billing postage costs to I
Customer Services. - 4,000
4730 - Additional costs for purchase of copier paper, film
and toners. + 4,000
I
I
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I
II 75
GENERAL SUPPORT SERVICES I
I Administrative Services Department Division No: 106 Division Budget Detail
Obj, 11994-95 1995-9611995-96 FY 1996-9iFY 1996-9j
I Code Ex ense Classification Actual A roved Actual Proposed Approved
Personnel Ex ense I
Ran e Position Title
I I
I
I '-'.1.
i
i .,
Operations and Maintenance I
I
2110 Gas and ElectricitY 51,790 49,000 41,639 40,000 40,000
I 2900 Trash Removal 981 1,300 - 1,200 1,200
3310 Telephone 75,532 70,000 85,877 70,000 70,000
I 3320 Postage 34,282 44,000 43,672 40,000 40,000
4120 Other Contraciual Services 638 900 70 1,400 1 ,400 I
4306 R&M Elevator 1,323 1,200 1,055 1,250
I 1,250 ;
4308 R&M Equipment 33,198 41,600 25,479 30,000 30,000
I 4710 Office & Stationery Supplies - - 109 - -
4730 Photographic/Copy Supplies 2,769 3,000 6,861 7,000 7,000
I 4760 Operating Supplies 6,778 7,000 7,959 7,000 7,000
4922 Printing - - 89 - - '1
I 5520 Capital Outlay Rental - Equipment 6,020 4,500 4,500 3,960 3,960 I
5540 Capital Outlay Rental - Facilities - 70,000 - 37,600 37,600
I 5730 Intergovernmental Fees 2,441 3,700 5,624 1,850 1,850
I
I
I ;T6t~iIo"~i~ti6hg&M~irit~H~h&, 'i".,',... /215752:296200 "222934:241260: 241260
Capital Outlav
I 6402 Buildings - - 435,987 - -
I Division Total
76 I
RISK MANAGEMENT AND EMPLOYEE BENEFITS I
ACTIVITY DESCRIPTION
Risk Management
The Risk Management Division is responsible for managing the Risk Management and Employee
Safety Program of the City This Division is also responsible for the costs associated with the CitY
Workers' Compensation Program. The costs for these programs come from participation in
purchased insurance and self-funded programs which are detailed in this cost center I
Employee Benefits
The cost of all employee fringe benefits is indicated in this cost center under each benefit program.
They are: life, health, dental, long-term disabilitY and retirement programs.
ACTIVITY GOALS AND OBJECTIVES
1 To focus on loss control and minimize the CitY's liabilitY and risk wherever possible.
2, To maintain the City SafetY Manual and ensure compliance with the SafetY Program,
3. To ensure the maintenance of a safe and productive work environment through the
administration of the City's safetY program.
4 To educate the various departments on current risk management policies of the CitY with the
use of a Risk Management Manual.
5 To provide safety training classes to all employees in the City
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
4750 - Safety supplies to cover safetY and risk
management videos and training aides. + $ 3,000
77
II RISK MANAGEMENT AND EMPLOYEE BENEFITS II
II Administrative Services Dept. Division No: 107 Division Budget Detail :1
II
1994-95 1995-96 11995-96 I 1996-97 11996-97 I'
I Obj,
Code Ex ense Classification Actual A proved Actual I Proposed Approved I
I Personnel Ex ense
Ran e Position Title
I 286,9 General Svcs. Mgr - 57,610 57,058 60,470 60,470
1110 Salaries - Regular - 57,610 57,058 60,470 60,470,
I 1130 Salaries - Overtime - - - 1;,710 I
1300 Employee Benefits - 19,490 22,143 17,710
I ' 771001',),79201.1... ,<dS<1807sWi36!
I I I I
o erations and Maintenance i I
I Employee Benefits (2,470,3861 (3,253,220J I
1300 - (2,856,250) (2,856,250 I
1310 Health/Life Benefits 984,763 1,092,970 - 1,057,270 1,057,270
I 1330 Retirement Benefits 1,590,063 1,656,790 - 1,373,980 1,373,980 I
, ' .
1360 Workers Comp Benefits - 503,460 - 425,000 425,00011
I 3110 Reimbursed Mileage 1,800 1,800 1,800
- 1,800 I
3140 Travel and Meetings 525 560 706 1,000 1,000
I 4120 Other Contractual Services - 1,000 682 1,000 1,000
4710 Office & Stationery Supplies - 1,000 723 1,000 1,000
I 4730 Photographic/Copy Supplies - 1,000 563 1,000 1,000
4750 SafetY Supplies 2,636 2,000 1,915 5,000 5,000
I 4760 Operating Supplies - - 338 1,400 1,400
4922 Printing - 2,200 1,050 1,500 1,500
I ' 4924 I 7401 I
Publications and Dues 704 961 1,500 1,500'1
5108 Insurance Expense 428,323 520,800 615,991 522,000 522,000
I 5530 Capital Outlay Rental - Office - 1,140 1,140 550 550
5760 Uninsured Claims 10,072 15,000 31,856 15,000 15,000
I
I
1 546700'54,zi240:657725 <\\552750 ;.55~750
I
I 6122a - - 715 - -
6128 - 385 - -
I 546 700
78 I
CAPITAL REPLACEMENT
I
I
I
ACTIVITY DESCRIPTION
This activity is financed by annual rental rates charged to those divisions using vehicles, I
construction equipment, office equipment and other capital outlay items. The Capital I
Replacement Fund is designed to accumulate funds one time so they are available for the
replacement of capital outlay items upon their obsolescence, In addition, the Capital
Replacement Fund accumulates funds for major repairs of City facilities, such as roofs, HVAC I
equipment, etc.
ACTIVITY GOALS AND OBJECTIVES I
1 To ensure that the CitY has capital funds available for the replacement of all vehicles and
equipment and for major repairs of City facilities. I
2, To monitor the program so that premature replacement is avoided
I
SIGNIFICANT CHANGES CHANGE I
Replacement of three vehicles based on + $ 76,000
Vehicle Maintenance Division Certification
Replacement of two Fire Brush Rigs + 362,250 I
Replacement of Office Equipment (2 I
copiers) + 24,000
Replacement of General Equipment + 157,700
1
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I 79
CAPITAL REPLACEMENT
I Administrative Services Department Division No: 108 Division Budget Detail
Obj, 1994-9511995~96 1995-96 1996-97 11996-97
.Code Ex ense Classification Actual A roved Actual Pro osed A roved
I Ca ital Outla
6104 Autos and Trucks: 23,985 - 19,946 76,000 306,000
SafetY Sedan (Battalion Chief) 19,500 - - - - I
I Natural Gas Conv (8 vehicles) 8,000 - - - -
Flat Bed (Unit 20) - 22,000 - -
Flat Bed/Dump (Unit 51) - 22,000 - - -
I Flat Bed (Unit 35) - 32,000 - - -
1/2 Ton Pickup (Unit #32) - 14,000 - - -
1/2 Ton Pickup (Unit #16) - 14.000 - - -
I 1/2 Ton Pickup (Unit#18) - 17,000 - - -
light-dutY Pickup (Unit 39) - 12,000 - - -
light-dutY Pickup (Unit 27) - 12,000 - - -
light-dutY Pickup (Unit 48) - 12,000 - - -
I Boom Truck (Unit 37) - 58,000 - - -
Water Truck - 25,000 - - -
UtilitY Veh(SP Prkwy Div);Rpl Unit #53 - 17,000 - - I -
I Arial Lift - one ton unit - 30,000 - - -
6106 Other Equipment:
Replacement Fuel Pumping Sys, 19,967 - 193,693 - -
I Other Equipment 14,279 - - - -
Chipper (Unit 512) - 25,000 - - -
Toro Mower 2170 (Unit 542) - 21,000 - - -
I Toro Mower 2170 (Unit 543) - 21,000 - - -
Toro Mower GM52 (Unit 545) - 21,000 - - -
3-ton Roller (Unit 508) - 39,500 - - -
I Case Backhoe 580L - 90,000 - - -
Sweeper Attach, - Bobcat - 3,000 - - -
Hydraulic Conveyor - Dump units - 7,000 - - -
I Kobota'tractor 42" - 16,000 - - -
Root Pruner/trencher - 14,000 - - -
6110 Fire Fighting Apparatus:
I Ambulance (503) 101,869 - 126,384 - -
Brush Rig #1761 (501) - 165,540 - 362,250 240,930
6122 Office Equipment:
I Sharp Copier (2) - 8,500 10,375 24,000 24,000
Computer Hardware/Software 42,748 122,810 167,137 86,400 86,400
Mini-computer Upgrade - 12,700 - 4,500 4,500
I Barcode Scanner system - 7,550 - - -
6124 Paramedics Equipment - 10,000 10,422 - -
I 6126 Park.Equipment:
Paddle.Boats (203) 9,395 - 4,485 - -
Aluminum Bo.ats (2) - - - 3,000 3,000
I Pool Covers/Lane Lines - - - 9,800 9,800
6136 Telepl::!one Equipment
'Telephone System (106) 44,432 - 145,391 - -
I 6199 Other Equipment - - 10,693 58,750 61,750
736380
I 736 380
80 I
COMMUNITY SERVICES .
I
City Manager ,
I
013
I
Assistant I,
City Manager,
013
I
Director I
Community Services I
200
, I
I
Recreation lake I
Operations
201
202 I
'" ..,
I
Performing Old poway I
Aquatics
Arts Center Park I
203 204 205
I
I
I
I COMMUNITY SERVICES
I ':,:,:,'_:,"::-';"':
::::"~:::--,,,,,;,-;-,,;,"';." .'.',-, ::;':/\:.,:,,:':'
..:\:;..'.;.: ' ' . , ,.,' ; '::'.~'. ',c.::' ::,:' ;; ::;; ',:,::'
I ";~~1dJ~:~[i~~~~,?~~j:':i;.i?"""
1 EXPENSE 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I
Total Positions 22 21 21 21 21
I Personnel $1,544,634 $1,567,250 $1,560,773 $1,543,310 $1,543,310
I Expense
Operations and 1,100,724 1,245,790 1,098,370 1,188,990 1,189,380
Maintenance
I Capital Outlay 21,529 2,800 35,184 65,640 65,640
I . ,,',.......
...' -...:.....w...
:: ;'::._u , ' . ., ;::"".;: "-;:;::~:::.. ."N,
.'.$2;666,887,i~3;~r5;840.'" .$2,694;32j.....
I
..;'.::',.:'..;":""'.::'
I OVERVIEW COMMENTARY
The Department of CommunitY Services is responsible for providing the cultural, social, and
I recreational activities for the CitY The Department is divided into seven operating divisions, which
include the Office of the Director, Recreation, Lake Operations, the Aquatics Center, the Performing
Arts Center, Old Poway Park, Library Services, and Blue Sky Ecological Reserve.
I The Director of Community Services, appointed by the CitY Manager, supervises the seven operating
divisions. They provide direct staff support in the development and implementation of programs
I designed to enhance tlie sociocultural activities available to Poway residents.
Responsibilities .of the Department include: (1) coordinating resources of public and private agencies
I to prc;>vide community-wide special events such as Poway Days; (2) providing liaison services
between City officials and communitY groups; (3) providing the means for community input into the
I development of leisure programs; (4) providing a balanced program for recreation, leisure, and
cultural services for the communitY; (5) administering the City's transit and animal control contracts;
(6) coordinating, preparing and managing various tYpes of grants to provide ?dditional financial
I assistance to the CitY for specialized recreational and cultural programs; (7) development and
administration of the performing arts program; (8) to oversee the services and hours of operation for
the neW library; (9) overseeing the State's Blue Sky Ecological Reserve located in Pow~y to ensure
I complia,nce with California rules and regulations for usage and protection of environmentally sensitive
lal1ds; (10) evaluating new technologies to provide residents with greater access to CitY programs
_and services; ,and (11) negotiating leases for the use of CitY facilities by telecommunications
I providers.
I
DIRECTOR OF COMMUNITY SERVICES
I
I
ACTIVITY DESCRIPTION I
It is the responsibilitY of the Office of the Director to administer and manage all operations within
the department, including animal regulation, cable television, the CitY's grant'funded programs, I
park site acquisition and development programs, transit system, the Performing Arts Center, the
design of a new library, and to evaluate new technologies that can provide citizens with 24-hour
access to CitY information and library services. By planning and coordinating all programs of all I
the Community Services' operating divisions, the Director ensures that Department
responsibilities are implemented in an effective and efficient manner I
The Department also provides staff assistance to the Library Advisory Committee, Library Design
Steering Committee, Parks and Recreation Advisory Committee, Performing Arts Advisory I
Committee, and Senior Issues Committee.
ACTIVITY GOALS AND OBJECTIVES I
1. To oversee the design and construction of a new 20,000 square foot library facilitY to meet the
diverse interests of the community I
2. To provide assistance to MTDB and SANDAG in the development of regional transit bus or
trolley service in the 1-15 corridor
3. To administer the performing arts programs for the poway community I
4 To ensure high qualitY animal control, cable television, and transit services for the residents of
Poway. I
5. To meet the aquatic, recreational and sociocultural needs of the residents of poway
6. To develop a fiber optic network between City facilities for voice, video, and data
communication. I
7 To explore various technologies to develop a 24-hour service enabling residents to gain
access to City Hall and library resources information through their telephone and cable
hookups. I
8. To ensure that new or upgraded telecommunication systems in poway provide for public,
education, and governmental services.
9. To evaluate various alternatives for staffing and funding operation of the new Poway library I
10. To cooperate with other public agencies in the preservation and public enjoyment of Blue Sky
Ecological Reserve and Goodan Ranch.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
4912 Increase in CitY contribution to library and cost for extended + $37,530 I
Library hours on Monday, Wednesday, and Sunday.
I
I
I DIRECTOR OF COMMUNITY SERVICES II
I CommunitY Services Department Division No: 200 Division Budget Detail :1
,I
1 1
Obj, 1994-95 1995-96 1995-96 11996~97 i 1996-97 I;
I Code Ex 'ense Classification Actual I Ap roved Actual Proposed I A provedl
Personnel Ex ense I
Range Position Title
I 323,3 Director 82,040 82,040 82,875 86,960 86,960 I
284,6 Sr Management Analyst 57,421 57,420 58,653 57,420 57,420 I
I 228.1 Administrative Secretary 32,922 32,650 33,621 33,620 33,62Oil
1110 Salaries - Regular 172,383 172,110 175,149 178,0001 17~,OOOI:
I 1130 Part Time Salaries 815 1
i - - -
1,500 ! 989! 1,500 I "
1140 Salaries - Overtime 1,891 1,500 I
1300 Employee Benefits 51,192 55;860 53,069 51,1201 51,120
I
i226{281'.229i470./229;207236!620230;620
I Operations and Maintenance
1702b Fees- Attorney - 24,000 9,920 5,000 5,000
2110 Gas and ElectricitY 4,743 9,300 6,111 7,300 7,3OOli
I 2200 Other UtilitY Charges 530 600 634 650 650[1
2900 Trash Removal 92 420 176 420 4201
3110 Reimbursed Mileage 4,212 4,200 3,994 4,200 4,200
I 3140 Travel and Meetings 3,339 3,440 4,024 3,400 3,400
, 3310 Telephone 1,441 1,200 1,276 1,200 1,200
I 3320 Postage 111 200 92 200 200
4102 Animal Regulation 39,353 63,000 61,464 62,610 66,230
4120 Other Contractual Services 7,879 7,000 8,105 17,620 17,620
I. 4304 R&M Building 1,158 2,400 926 2,400 2,400 I,
. 4308 R&M Equipment 487 800 1,043 8001 80011
4710 Office & Stationery Supplies 1,163 1,300 1,318 1,100 I 1,10011
I 4730 Photographic/Copy Supplies 87 150 42 150 150!
4760 Operating Supplies 646 1,000 811 1,000i 1000!1
,
,. 4908 Education and Training - 200 50 200 200
4912 Contribution - Poway Library 50,380 171,170 76,868 200,930 197,700
4922 Printing 386 600 267 600 600
I 4924 Publications and Dues 1,207 1,230 1,074 1,200 1,200
4938 Rent - Buildings & Grounds 659 1,620 658 1,620 1,620
5530 Capital-Outlay Rental- Office 3,020 1,830 1,830 1,660 1,660
I T6t~no~ffiti6ri~.&M~iriteh~riEe.'.'.'.,.';ii .'... ...,.'.'.1.20;893 ...'.....295;660i1.80;683(3.14i2~O. .......31:41650
Capital OLitla
I I'
6122a Equipment-Office General - - 777 730 7301
6199 Other Equipment 193 - - - -
I 6402 Buildihg~ - - 307 1,010 1,010
6410 lcind - - 646 - -
I i..'.'...,..."j.,.730'..'.'.}.\i,740.. /1{740
$347 367 $525 130 $411 620 $546620 $5470101
84 I
RECREATION
.
ACTIVITY DESCRIPTION I
The CommunitY Services Department strives to meet the leisure needs for the citizens of Poway .
The recreation program provides recreational opportunities for youth, adults, seniors, and
families. The programs consist of recreational classes in dance, art, physical fitness, education,
and special interests. The Division is also responsible for rental of City facilities for private I
functions. The Division manages all program registration and marketing of recreation programs
and facility reservations. The Division operates activities at parks, special events, concerts, teen
programs, and adult sports. Major facilities include poway Community Park, Lake Poway I
Recreation Area, Twin Peaks MUltipurpose Center, and Meadowbrook Gymnasium. Responsible
for operating afterschool programs at neighborhood parks. The Division works closely with
volunteers, poway Unified School District, Weingart Senior Center, and local nonprofit agencies to I
offer leisure activites for seniors, adults, youth sports, and youth-at-risk programs.
ACTIVITY GOALS AND OBJECTIVES I
1. Increase awareness of City facilities available to the public for special events, dances,
weddings, and fund raisers at an affordable price with a high quality staff assisting and
meeting the needs of rental groups. I
2. To seek out new and innovative programs that meet the needs of the citizens of Poway, while
ensuring that classes are offered for all ages and interests. I
3. To improve relationships with outside organizations such as the poway Unified School District
and youth sports organizations to offer programming for the communitY and enhance the
qualitY of life for all ages. I
4 To seek public input from the communitY and develop recreation activities based on public
input.
5. To maximize the use of all recreation facilities for poway citizens through city-sponsored I
recreation classes and facilitY rental.
ACTIVITY WORKLOAD STATISTICS 1994-95 1995-96 1996-97
ACTUAL ESTIMATED PROJECTED I
Contract classes per year 840 817 700
Contract class participants 5,000 5,000 6,000 I
Recreation program special events 20 22 22
Programs/events participants 45,000 48,000 50,000 I
Facilities rental participants 0 22,500 24,000
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
2110. Decrease due to savings from energy retrofit -$28,540 I
4120 - Increase due to maintenance for cogeneration. +$ 9,730
6402. Increase due to cogeneration and lighting lease +$13,320
payment. I
6199 - Increase due to purchase of CPR mannequin for
training and computer for supervisor +$ 6,080
I
I 85
RECREATION
I CommunitY Services Department Division No: 201 Division Budget Detail
I Obj. 1994-95 11995-96 11995-96 1996-9711996-97
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel EXDense
Ranoe Position Title
296:9 CommunitY Services Mgr 63,647 63,650 67,483 66,830 66,830
I 245,5 Recreation Supervisor 39,048 38,270 37,022 39,990 39,990
229,0 Recreation Coord \3) 65,458 68,030 96,297 98,390 98,390,
2074 Recreation Leader I 51,788 52,050 27,227 27,340 27,340 I
203.6 Secretary II (2) 46,876 47,640 45,413 50,780 50,780
I 1874 Recreation Leader I ~3 PTl 29,760 29,760 27,802 30,650 30,650
167.8 Recreation Leader I 9 PT 33,572 41,430 47,166 70,840 70,840 I
- 167,8 Rec. Leader I (6 TIP ~ 54,903 68,980 52,471 16,380
16,380"
I 150,5 Recreation Asst (5 T/ T) 10,299 - - - -
1110 Salaries - Regular 266,817 269,640 273,442 283,330 283,330
1130 Salaries - Part-Time 128,534 140,170 127,439 117,870 117,870
I 1140 Salaries - Overtime 4,081 7,880 5,949 7,880 7,880
1300 Employee Benefits 117,753 144,270 125,726 126;240 126,240
, , "iTdtalPers6hneF "") '517185 "., 561'960,532556 ;:/535'320 d535320,
I ODerationsand Maintenance
2110 Gas and Electricity 70,080 71,470 89,991 42,930 42,930
2200 Other UtilitY Charges 7,045 6,480 6,409 8,480 8,480
I 3110 Reimbursed Mileage 1,824 2,280 1,891 2,280 2,280
3120 Vehicle Operations 1,832 1,200 1,639 1,200 1,200
3130 Vehicle Maintenance 2,313 2,000 1,288 2,000 2,000
I 3140 Travel and Meetings 1,093 1,360 1 ,485 1,700 1,700
33,10 Telephone 1,373 2,920 950 1,760 1,760
4118 Leisure Contracts 117,211 139,850 132,260 138,540 138,540
I 4120 Other Contractual Services 7,014 5,500 8,633 15,230 15,230
4304 R&M Building 3,971 3,950 2,169 3,500 3,500
4308 R&M Equipment 3,561 5,760 3,647 5,900 5,900
4318 R&M Radios 202 300 - 300 300
I ,4514 Sign Maintenance 3,462 150 - 150 1501
4516 Small Tools 8 250 35 250 25011
4710 Office & Stationery Supplies 2,993 3,000 2,673 2,750 2,75011
I 4720 Janitorial Services 1,367 3,000 773 3,000 3,000
4730 Photographic/Copy Supplies 185 200 126 450 450
4750 Safety Supplies 993 1,000 848 1,000 1,000
4760 Operating Supplies 16,998 22,810 13,192 23,3.00 23,300
I 4908 Education and Training 858 980 793 1,350 1,350
4922 Printing 3,956 5,210 5,016 3,620 3,620
4924 Publications and Dues 430 580 565 780 780
I 4928 Uniforms and Laundry 3,077 3,880 757 4,590 4,590
4932 Advertising - 3,750 4,582 5,500 5,500
4936 Equipment Rental 1,269 2,590 671 3,260 3,260
I 5116 Other Fees 155 - 3,257 3,300 3,300
5510 Capital (jutlay Rental - Vehicles 4,660 4,570 4,570 3,190 3,190
5~20 Capital Outlay Rental - Equip. 3,755 5,020 5,020 9,040 9,040
5530 CCipital Outlay Rental - Office 3,860 2,600 2,600 2,730 2,730
I 5720 Cash Qvet{ Under 4 250 101 250 250
i"rotaIOherations.'.&"Maintenahce...,"" 265549 .302910 ',295941 J292330 292330
CaDital Outlav
I 6100 Capital Equipment 11 ,408 - 6,671 2,550 2,550
6402 Buildinas - 4055 13 320 13320 '
'j;J?()ttiljQ,apitClljQljtICly,@jj,.. ,.,.,'.))....'.."..."",,'.,.,.'.,,)? / ji1'1}i'4Q8' ",',,',' '10726 jj'.,15il:l!Qj
-;:'::':::(;';:":'_d~:_:-_"_"':' 15870
I :::)':}::::: :.J.' ::...1
Division. Total $794,142 $839,223 $843,520 $843,520
I
LAKE OPERATIONS
I
I
ACTIVITY DESCRIPTION I
The Lake Operations Division, which is responsible for managing and operating the Lake poway 1
Recreation Area, offers a varietY of activities to the community. Known for its year-round fishing,
the park also offers opportunities to hike, sail, camp, boat, and picnic. Special events, camps, I
recreation classes, and sports activities are also offered at the park. A variety of facilities are
available on a rental basis including a lighted ballfield, pavilion, gazebos, and picnic areas. An
archery range is also operated by this division. A playground area has been expanded with the I
addition of new play equipment. Lake Operations is also responsible for the security at Lake
poway and the other CitY parks. The Lake Operations Division interfaces with the Slue Sky
Ecological Reserve for interpretive programs and operations. I
ACTIVITY GOALS AND OBJECTIVES
1. To give the park user the best professional service including friendly manner, accurate I
information, and timely responses.
2. To enforce all applicable county, state, and City laws, rules, and regulations to ensure the I
safetY of park visitors and the securitY of CitY property.
3. To promote a variety of activities to attract year-round use of the lake.
4. To encourage and promote the continued development of a wide varietY of quality I
recreational, cultural, environmental, and outdoor leisure programs that meet the needs of the
communitY . I
5. To work with the State Department of Fish and Game and the County of San Diego in the
development of programs and enforcement of regulations in the Slue Sky Ecological Reserve.
ACTIVITY WORKLOAD STATISTICS I
1994-95 1995-96 1996-97 I
ACTUAL ESTIMATED FORECASTED
Fishing Permits 35,000 37,000 38,000
Boat Rentals 11,000 11,000 12,000 I
FacilitY Rental participants 1,000 2,000
Parking Permits 11,000 11,000 12,000
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
I
I
I
R7
I'i LAKE OPERATIONS I,
I CommunitY Services Department Division No: 202 Division Budget Detail Ii
Obj, 1994-95 1995"96 1995-96 1996-97 11996-97 I
Code Expense Classification Actual Approved Actual Proposed Approved 1\
I Personnel Expense
Range Position Title
1 245.5 Recreation Supervisor 39,336 38,270 39,712 39,990 39,990
210.2 Park Ranger (2) 56,424 54,590 57,392 56,230 56,230
210:2 Park Ranger (PT) - - 13,938 14,060 14,060
1974 Dock Attendant (1 PT) 10,428 9,340 10,138 11 ,440 11,440
I 170.4 Dock Attendant (5 PT) 30,570 32,650 31,858 41,230 41,230 i
210.2 Park Ranger (T/PT) 18,776 14,800 3,464 5,410 5,410
1074 Dock Attendant (T/PT) - 1,700 3,716 4,060 4,060
I 1611 Park Attendant (2 T/PT) , 6,334 4,840 3,013 4,940 4,940
1110 Salaries - Regular 1 95,760 92;860 97,104 96,220 I 96,22011
1130 Salaries - Part-Time i 66,108 63,330 66,127 81,140 81,140
I 1140 Salaries - Overtime 3,735 5,000 2,477 5,000 5,000
1300 Employee Beflefits 47,399 47,810 49,603 53,420 53,420
.".. "'/T6taFRersoririel,1 ,: i /213;002 209\000 /215,311 /235780 235780
I _"._. . .1:.._......... ..-. ,I
Operations and Maintenance 11,55011
2110 Gas and ElectricitY 9,264 18,150 10,448 11,550
2200 Other Utility Charges 568 570 437 550 550:
I 3120 Vehicle Operations 1,158 2,100 1,075 1,600 1,600
3130 VehiCle Maintenance 1,387 2,090 821 2,090 2,090
3140 Travel and Meetings - 390 380 250 25011
I 3310 Telephone 585 660 567 1,100 1,100 I
4120 Other Contractual Services 19,040 16,110 22,252 13,110 13,1101
4304 Building Repair & Maintenance - - - 1,000 1,000
I 4308 R&M Equipment 4,065 3,450 2,073 3,450 3,450
4318 R&M Radios 430 600 - 400 400
4514 Sign Maintenance 350 350 41 ,350 350
I 4516 Small Tools 246 250 35 250 250
4522a Trout Stock 56,217 69,300 67,200 69,750 ' 69,750"
4522b Other Fish Stock 9,119 9,120 13,872 9,600 9,600
I 4710 Office & Stationery Supplies 1,048 1,000 996 600 600
4720 Janitorial Supplies - - 182 - 400 I - 400il
4730 Photographic/Copy Supplies 196 150 145
I 4750 Sa,fetY Supplies 472 500 260 500 500
4760 Operating Supplies 15,247 14,500 10,793 15,200 15,200
4908 Education and Training 80 130 99 130 130
I 4916 Medical 'Exams - 330 - 1,000 1,000
4922 P[inJing 4,634 2,600 1,087 2,800 2,800
4924 Publications and Dues 254 210 200 210 210
I 4928 Uniforms and Laundry 2,859 2,910 1,762 2,950 2,950 '
4932 Advertising - 1,500 1,248 2,280 2,280
5116 Other Fees - - 499, 500 500
I 5500 Capital' Outlay Rental 7,150 9,800 9,800 11 ,400 11 ,400
5720 ,Cash GVer/Under 1347 1800 50 600, 600,
TotaL0oerations&Mairitenlihce} " .' '. i.135.716' 15857() ./146 322153620 "'C'--'," ...--.........,,1
\153620
1 CaDitaLOutlav
6,199 0,ther Equipment 2,703 2,400 9,288 1,800 1,800
6402 Buildirias - - 612 2010 2010
"'it." ""c:ii3r'T'O" Lil./I' '", ,','",';, ",,,.,,,,,,.',.,..,',,, .,.,""""""2703 ....."i} 2400. "'}9900 >}3)810 ,;;;;3810
. ,.. . ..
.'" otal'" a Ita' 'ut a ,,",",',"",'M "J,. :~:fr::::~:::.: :;:"';:;" ,
"'__ ... " . .... u""____.__.,._._.__._.___. .,..
I ........,. . - ,"-" -.-.......,......... ........ ',-., "".,', .-.-.-,-.........,...
.... , . .... . . . . . . ......... .~.
..... .. ..... ..---------..
.... , ..... ......
Division Total $351 421 <1:369970$371 533 $393,210 $393210
88
I
AQUATICS
I
I
ACTIVITY DESCRIPTION I
The Aquatic Division is responsible for educating the public on the importance of teaching all I
Poway residents to become water safe in any environment. The Division maintains the CitY of
poway's 50-meter year-round swim center facilitY The Aquatics Division offers lessons, open I
recreation swimming, lap swimming, and facility rentals for youth programs such as diving teams,
swim teams, and synchronized swimming. The Division is responsible for promoting water safetY,
developing aquatic activities and teaching swim lessons. The Division provides lifeguard services I
for all open recreation swimming, rentals, and swim lessons. The Aquatic Division provides
youth, adult, and senior aquatic classes to residents and nonresidents, Classes are offered in
aquatic exercise, lifeguard training, CPR, first aid, and water safetY Special events include swim- I
in-movies, safetY promotions in the local schools, teen nights, and birthday party packages. The
Division performs routine maintenance of the facility and water quality assurance. I
ACTIVITY GOALS AND OBJECTIVES
1. To maximize the use of the facility during periods of open recreational swim times to educate I
the public on water safetY.
2. To provide times for youth sports groups to practice and compete in swim meets, dive meets, I
and synchronized swim meets.
3. To provide swimming lessons to youth, adults, and seniors.
4 To provide open recreation swimming and lap swimming to the public. I
5. To ensure the safetY of all participants.
ACTIVITY WORKLOAD STATISTICS I
1994-95 1995-96 1996-97
ACTUAL ESTIMATED PROPOSED I
Swim Classes (offered) 340 352 367
Swim Lessons (attended) 3,200 3,500 3,800 I
Daily Attendance 90,000 94,000 94,000
Special Events 3 3 4
Special Events (attended) 500 550 1,000 I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
2110 - Decrease due to savings from energy retrofit and cogeneration. -$55,430 I
4120 - Increase due to maintenance contract for cogeneration. + $ 8,420
6402 - Increase due to lease payment for cogeneration and lighting retrofit. +$31,580 I
1
89
II AQUATICS Ii
II Community Services Department Division No: 203 Division Budget Detail:1
Obj. 1994-95 1995-96 1995-96 1996-97 1996~97
I ,Code Expense Classification Actual Approved Actual Proposed Approved
Personnel EXDense
Ranoe Position Title !!
1 229,0 Pool Manager 31,012 31,560 32,340 33,930 33,9301
198,6 Park Attendant 24,308 24,310 25,743 25,040 25,040
188.3 Lifeguard II/Swim Instructor 20,898 19,930 21,767 21;900 21,900
I 2074 Lifeguard II (PT) 10,960 10,960 9,704 11,290 11,2901
198.6 Park Attendant (2 PT) 16,926 18,680 18,947 19,240 19,2401:
188,3 Lifeguard II (3 PT) 19,060 11,220 19,820 29,610 29,6101
176,6 Lifeguard I (4 PT) 34,402 31,000 38,627 34,140 34,140 I
1 188,3 Lifeguard II (3 T/PT) 21,105 16,630 16,626 13,330 13,330
176,6 Lifeguard 1(6 T/PT) 36,924 32,260 35,323 21,630 21,630
1110 Salaries - Regular 76,218 75,800 79,850 80,870 80,870
11130 Salaries-Part-Time 139,377 120,750 139,047 129,240 129,240
1140 Salaries - Overtime 1,598 5,610 2,799 5,360 5,360 I
1300 Employee Benefits 49,889 55,560 51,353 54,220 54,220!1
I op;;:;~o~:I~e~s~:r:i;~ance ' "'267108225717201273;049}269;690269;690
1708 Chemical Analysis 60 100 - 100 100 I
I 2110 Gas and ElectricitY 82,311 82,990 80,889 27,560 27,560
2200 Other Utility Charges 75 2,260 - 2,260 2,260 I'
3120 Vehicle Operations 717 - 851 - -
I 3130 Vehicle Maintenance 83 - 215 - -'
, 3140 Travel and Meetings - - - 300 300
I 3310 Telephone 504 740 824 950 950
, 4120 Other Contractural Services 20 460 100 8,960 8,960
4304 R&M Building 137 - 85 - -
I 4308 R&M Equipment 4,990 6,790 6,357 7,640 7,640
4502 Chemicals 18,673 20,880 22,016 20,880 20,880 I
4514 Sign Maintenance - 150 48 300 300
I 4516 Small Tools 93 100 25 150 150
4710 Office & Stationery Supplies 674 600 623 550 550
4720 Janitorial Supplies 1,144 1,600 1,252 1,600 1,600
I 4730 Photographic/Copy Supplies 719 500 455 680 680 i
4750 SafetY Supplies 989 750 565 750 750
4760 Operating Supplies 1,746 2,700 2,803 3,400 3,400
I 4908 Education and Training 30 130 95 400 400
4916 Medical Exams - 500 130 1,000 1,000
4922 I?rinting 267 600 593 600 600
I 4924 Publications and Dues 20 200 - 400 400 I
4928 Uillforms'and Laundry 999 1,200 1,177 3,850 3,850,
5520 Capital Outlay Rental 1,200 3,300 3,300 6,120 6,120 I
1 5720 Cash Over/Under 144 100 (4 100 100
5730 Interaovernmental Fees 515 520 460 520 520 I
'T ,"t',"I'",O, ,",'c""'t' . """""&"M' """'t""" """, ',',"," ," ",,',',1"'1"6"'1' "1' 0 "",",12' 7"1,70 ",',','1'2 2"'8'5'9" ", ',', '89 '0'7' '0"'" ','89"0'7 "
,,'" '0 a'" 'IDE era Ions' '" aln enance'" ,. "," ,,' "" ",',' ,'" ,", ,',,' , "..""., "",', ," ,,',' " 01
l,caDi~l(jutlav "", ,',',', "'," "',",', """, ",,' ,'," ""'" ,,',,",',',' """"""""'.!
, 6100 Capital0utlav 2,354 - 9,610 32,780 32,780
""~D"l""" ,',' ""~'v '
I \:r'o"ta"'I.'.'C:a""j.ta'I:'O,..u""t la"""""',.:""...,''''''.'.....'., ..,',:"'.',':':"',.....:"'.,.".,.",','.'..",';. ,'"...'.',',',..'2.354"/:'/9.6,1'0' .........:'3'2....7,8'0'.':",....3'2.,.7' ',8 0'
.,1." ',N,....,."" ,,'...,. ,..',,', ,", , ,,",'..',',', " '" ',".., " , I
,Division Total "'" ' '" $385 5461 !l;384 890 1 ~405 518 ~391 5401$391 540
90
PERFORMING ARTS CENTER I
I
ACTIVITY DESCRIPTION I
The Performing Arts Division is responsible for the management, operation, and maintenance of I
the Poway Center for the Performing Arts. The Division cooperates with the poway Unified
School District under a Joint Use Agreement. The Division selects, markets, and presents a I
series of performances by professional artists and entertainers. The Division facilitates the use of
the Performing Arts Center by communitY-based arts organizations and other organizations as
permitted by the use policy established by the City. The Division also provides staff support for I
the Performing Arts Advisory Committee and works directly with the Poway Center for the
Performing Arts Foundation.
ACTIVITY GOALS AND OBJECTIVES I
1. To continue implementation of a plan initiated in 1995-1996 to reduce the overall impact of the I
operation of the poway Center for the Performing Arts on the City's General Fund by
containment of expenses where feasible and the enhancement of revenue when possible. I
2. To select and present five major performances for the 1996-1997 season based on marketing
research and past experience to achieve the maximum audience and to provide a balanced
program for the communitY I
3. To provide access to and coordinate the use of the Performing Arts Center by the Poway
Unified School District and in particular Poway High School.
4. Facilitate the use of the Performing Arts Center, on a fee-for-use basis by community-based I
and other groups that meet the criteria of the use policy established by the City for the Center.
5. Continue to recruit and train a corps of volunteers to provide ushering and other front of
house services to the CitY, School District, and third-party users of the Center. I
6. Continue to provide the services of the Performing Arts Manager as the Executive Director of
the poway Center for the Performing Arts Foundation to support its fund-raising and theatre I
presenting efforts.
7. Continue to provide the services of the Marketing & Sales Coordinator to support the
marketing of the Foundation's theatre series. I
8. Continue to provide the services of the Division Secretary as recording secretary and other
support for the Foundation.
9. To provide as much preventive and corrective maintenance to protect the integritY and useful I
life of the Center and its equipment as allowed by the current staffing levels allow
10. To continue a series of art exhibits in the lobby of the Center and to conduct a juried art
exhibit in October 1996 sponsored by the Performing Arts Advisory Committee. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
1111 - Increase due to addition of Part-time Temporary Box + $5,000 I
Office Attendant.
2110 - Decrease due to savings from energy retrofit. - $5,540 I
4302. Decrease due to citYwide HVAC maintenance contract - $3,500
I
91
I PERFORMING ARTS CENTER
II Community Services Department Division No: 204 Division Budget Detail
'" Obj, 11994-95 19.95-961995-96 1996-97 1996-97
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel EXDense
Range Position Title
I 286,9 Performing Arts Mgr 57,592 57,590, 57,751 60,470, 60,470,
218,1 Secretary /II 29,540 29,540 29,948 30,430 30,430
244,0 Recreation Supvr (PT) 38,698 28,700 31,739 - -
I 229.0 Mktg, Coord. (PT) 29,667 22,360 23,936 - -
229,0 Volunteer Coord, (PT) 20,144 21,400 21,755 23,670 23,670
219,5 Stage Tech, (1 PT) 22,359 12,400 11,167 20,970 20,970
219,5 Stage Tech. (2 T/PT) 5,649 6,640 10,349 6,840 6,840
I 198,6 Box Office Atten. (2 PT) 12,220 20,150 21,052 ,22,290 22,290
198,6 Box Office Atten. ( T/PT) - - 1,568 5,150 5,150
1110 Salaries - Regular 155,497 87,130 87,699 90,900 90,900
1 1130 Salaries - Part-Time 60,372 111,650 121,566 78,920 78,920
1140 Salaries - Overtime 3,5831 4,450 889 3.000 3,000
1300 Employee Benefits 58,698 61,640 53,464! 41,580 41,580
Iii ~'" .... ..278,1B0264i8?;6 .263;61131214;400214,400
Operations and Maintenance
I 2110 Gas an, d ElectricitY 88,329 81,000 88,082 68,460 68,4,60
2200 Other Utility Charges 8,000 8,000 2,117 8,000 8,000
2900 Trash Removal 823 1,600 - 1,600 1,600
1 3110 Reimbursed Mileage 2,552 2,500 1,920 2,500 2,500
3140 Travel and Meetings 2,115 1,530 1,708 - -
3310 Telephone 3,890 4,000 3,909 4,000 4,000
3320 Postage 8,150 12,400 2,883 2,500 2:500
I 4114 Janitorial Services 23,572 22,000 26,559 22,000 22,000
4116 Contract Landscape Maint. 4,921 6,500 5,949 5,500 5;500
4120 Contractual Services 151,676 76,000 74,994 100,000 100;000
1 4302 R&M Air Conditioning 19,142 22,000 12,053 18;500 18.500
4304 R&M Building 7.512 10,000 7,613 10,000 10,000
4306 R&M Elevator 1,903 1,690 2,121 1,690 1,690
4308 R&M Equipment 5,403 5,000 3,199 5,000 5,000
1 4508 Miscellaneous Construction 473 1.000 446 1.000 1,000
4516 Small Tools 252 500 499 500 500
4710 Office & Stationery Supplies 1,468 1,200 1,200 1,200 1,200
I' 4730 Photographic/Copy Supplies 1 ;247 2,500 2,59,4 2,500 2,500
4760 Operating Supplies 11,521 12,000 13,212 14.000 14,000
4799 Other Supplies and Materials 7,795 8,000 7,957 8,000 8.000
4922 Printing 6,621 7,150 13,355 3,500 3,500
1 4924 Publications and Dues 1,378 1,340 967 1,260 1,26.0
4932 Advertising 70,466 30,000 24,213 1,0.00 1,000
4936 Equipment Rental 3,205 4,000 5,384 2,000 2,000
I 5116 Other Fees - - 4,900 5,0005,000
5530 . Capital Outlay Rental - Office 1,800 1,650 1,650 2,290 2,290
5720 Cash Over/Under (8 50 91 50 50
ITbt~i.0ti~f.:jtigHg&.'.M~mt~ri.~'ri8~ii., ".....\../434;206 ri323!610 '......309;575 \ 292,Cl5Cl/?'292;OgO
I 6402.~~r~;~t~:I:~. ,...1..- , ..,.".' ..,.,., ,..,....,..~....................,.I,2.8~49,340 .,., ",."",9.340 I
,.,TotahCsoital..outla'V....;\..,..."..,....." ..... ...'...((" ".....', ,.,..2;844, ".,..".,.,,9;340 ,....,9;34.0
1 Division Total $712356 $588480 $576037 $515790 $515790
92
OLD POWA Y PARK I
I
I
ACTIVITY DESCRIPTION
The Old Poway Park Division is responsible for managing and operating the Old Poway Park I
historical site. Old Poway Park facilities and activities include the Hamburger Factory
Restaurant, Poway Historical Society, the Porter House and Nelson House, Poway-Midland I
Railroad, and the Poway Farmers Market The Division provides educational and interpretive
programs, maintains the park's rental facilities, and is responsible for the administration of I
vendors operating in the park, The Division also provides oversite for the Reserve Park Ranger
Program, The Division is supported by the Old Poway Park Action Committee and its member
volunteer agencies, I
ACTIVITY GOALS AND OBJECTIVES
1 To actively promote Old Poway Park, as an educational and historic site, through publicity I
and organized activities.
2. To continue development of a fund-raising program to help support special activities in the I
park (Le., Fourth of July, concerts, and May Day celebrations),
3. To work closely with the various communitY groups using the park (Le" Historical SocietY and
Poway-Midland Railroad Volunteers), and to maintain and oversee the Old Poway Park I
Action Committee,
4 To represent the City in a positive and accurate manner with respect to the operation of Old
Poway Park. I
5 To provide an interpretive vehicle in which park visitors can interact with each other through
the local historical experience, I
6. To provide an educational resource for school-age children,
ACTIVITY WORKLOAD STATISTICS I
1995-96 1996-97
ESTIMATED FORECASTED I
Special Events 11 11
Special Event Participants 40,000 45,000 I
Railroad Ridership 22,000 41 ,000
Museum Attendance 20,000 25,000
Facility Rentals 110 100 I
Field TripsfTours Participants 3,000 3,000
Farmers Market 36,400 38,000 I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
1130 - Increase due to addition of part-time Recreation Leader for + $11,700 I
evening meetings and rentals
I
, .,
I' q3
OLD POWAY PARK
I: Community Services Department Division No: 205 Division Budget Detail
, 'Obj, 1994-95 1995-9611995-96 1996-97 1996-97
I Code Expense Classification Actual Aporoved Actual Prooosed Approved
Personnel Exoense
Range Position Title
I 229,0 Interpretive Specialist 30,722 31,560 34,565 33,930 33,930
1874 Recreation Leader ' I 9,180
- - - 9,180
I 1110 Salaries - Regular 30,722 31,560 34,565 33,930 33,930
1130 Salaries - Parttime - - - 9,180 9,180
I 1140 Salaries - Overtime 188 500 552 - -
1300 Employee Benefits 12,024 12,170 11,915 14,390 14,390
..'..'... ~,,.vnne,..........,..,.,.ii .\i\ ...'"",. 1...........,..42,934 ,'.. 44,23Q ',.....47,032 '57566157500
I ' -,--,'.. .,' .--'"
Operations and Maintenance
2110 Gas and Electricity - 5,570 8,874 9,640 . 9,640
I 2200 Other Utility Charges - 3,360 2,934 3,800, 3,800 I
3110 Reimbursed Mileage 11 100 - 100 100
I 3140 Travel and Meetings 39 80 - 80 80
3310 Telephone 503 800 2,443 2,920 2,920
3710 CAL TRANS-Planting (110 - - - -
I 4120, Other Contractual Services 12,412 12,360 13,965 12,340 12,340
4308 R&M Equipment 1,952 1,300 892 1,280 1,280
4318 Ra9ios Repair & Maintenance - - - 100 100
I 4514 Sign Maintenance - 250 - 250 250
4516 Small Tools 15 50 34 50 50
I 4710 Office &.Stationery Supplies 586 600 599 400' 400,
4720 Janitorial Supplies - - - 150 150
4730 Photographic/Copy Supplies 260 250 238 460 460
I 4750 SafetY Supplies 37 150 148 150 150
4760 Operating Supplies 945 1,160 1,099 1,160 1,160
4908 Education and Training 95 350 300 350 350
I 4922 Printihg 5,490 3,700 3,247 4,170 4,170
4924 Publiqationsand Dues - - 15 - -
I 4928 Uniforms and Laundry 1,558 1,450 1,180 1,520 1,520
4932 Advertising 3,231 3,900 4,647 4,650 4,650
5108 Insurance Expense 1,226 1,300 1,234 1,300 1,300
I 5520 Capital Outlay Rental - Equjp - - - 1,930 1,930
-5530 CapitalOutlay Rental-Office - 1,140 1,140 860 860
I \Tcit~rog~P.rti6risi"&M~iriteh~ricb'i,.'".,.", 28250 ...'..'.37/870 ,.'42989 ',47;660 \"4766()
, . "...1 ,.x .
, CaoitlFOutlav
I 6136 Telecommul1ications Equip. 1,977 - - - -
6,199 O!heriEquipment 2,894 400 374 2,100 2,100
.......T6t~IC~~it~IO&tl~V..i\...>.. " ,..,',...' '.', 4:871 .'..' .\,400 374 "2,100.1,.',2\106
I -
Division Total $76 055 $82 500 $90 395 $107260 $107260
94 I
PLANNING SERVICES I
I
City Manager I
013 I
I
Assistant
City Manager I
013
I
Director 1
Planning Services I
300
I
I
Building I
Current Advance
and Safety I
Planning Planning
Inspection
301 302
303 I
I
I
I
I
,I
PLANNING SERVICES
I .....i,~~~~t~j~~~~~~jl!~~~
I
,"c::::::?::,:::,:::;:::;:,:::::,",-,":"::"::",',"::,:::::::::,',::,:.;:: ':':':':':':":::::;'::::";:;::':'::,::';:;:::::;:::::;:::::;:,;:;,::-:.;.;
. :;:::::;::::::';";::::,:::;-,-.::',:;.':',':';}:::,=:,,1:::::::;;: ,:.:::.;.::.::;::::::::::::~:::::::::-:::::;,:..:-:-.
I EXPENSE 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I
Total Positions 9 11 11 11 11
I Personnel Expense $651,635 $711,130 $708,244 $726,440 $ 726,440
I Operations and
Maintenance 449,983 440,670 571,490 570,830 570,830
I Capital Outlay 3,043 8,500 5,911 2,440 2,440
I
I
OVERVIEW COMMENTARY
I The Department of Planning Services ensures that a sound and workable planning program is
designed and maintained for the City. The department is responsible for administeringal'ld
I implementing the CitY's planning, deVelopment, land use, and building programs. In conjunction
with the City Council, the department is responsible for the implementation of the City s General
Plan.
I The Department of Planning Services is divided into four divisions: the Office of the Director;
I Current Planning; Advance Planning and Building SafetY Inspection. Department activities include:
developing and maintaining the general plan, land use ordinances and various specific plans and
reviewing development plans to provide for an orderly program of planned development Y{ithin the
I city. Additionally, other duties include: monitoring and reviewing environmental documents,
administering building safetY programs, facilitating public input, maintaining demographic
information, researching and analyzing policy alternatives and serving as a liaison between
I rnembers of the public and other departrnents involved in processing development applications.
Department staff provide assistance to other departments with planning and designing public
I facilities and perform environmental review for proposed projects, including City and
Redevelopment Agency sponsored Capital Improvement Projects. The department also monitors
plannil')g ,and development activities in adjacent jurisdictions and participates in regional planning
I efforts.
I
96 I
DIRECTOR OF PLANNING SERVICES I
.
ACTIVITY DESCRIPTION I
The Office of the Director of the Planning Services Department is responsible for the overall
administration of the department. Appointed by the City Manager, the Director is responsible for I
managing the operation of the department and ensuring that all goals are achieved.
ACTIVITY GOALS AND OBJECTIVES I
1 To provide professional advice and technical assistance to the City Council, other City
departments, citizen advisory committees and the general public. I
2. To continually evaluate and improve departmental program objectives to ensure that the
goals of the department are consistent with those of the City and its governing officers. I
3, To continue to provide high quality planning and building services in a timely and efficient
manner I
4 To maintain a work environment that fosters employee morale and stimulates employee
potential by encouraging a high standard of professionalism, creativity, communication I
and dedication.
S To monitor and review legislation and programs at the local, regional, state and federal I
levels to determine their impact on the City's planning and building programs, and to make
recommendations as to adoption and implementation of such legislation and programs. I
6 To compile and maintain demographic and land use data bases.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None I
I
I
I
I
I
:1'1 97
1
DIRECTOR OF PLANNING SERVICES i,
I[
I
'i
Ii Planning Services Department Division No:'300 Division Budget Detail I,
i!
Obj. 1994-95 f995-96 1995-96 1996-97 1996-97
I Code Ex ense Classification Actual A . roved Actual Proposed APProved
Personnel Expense
Range Position Title
I 323,3 Director 82,040 82,040 82,667 86,960 86,960 I
228.1 Administrative Secretary 29,953 31,150 31,999 34,070 34,070 I
I Secretary III 29,540 I,
218.1 29,540 30,945 30,430 30,4301
203.6 Secretary " 3,952 21,460 22,394 23,100 23,100
I 262.6 Management Analyst (PfT) 18,226 19,070 25,265 21,730 21,730
203:6 Secretary II (PT) 6,390 6,390 - 6,580 6,580
I 1110 Salaries - Regular 145,485 164,1.90 168,005 174,560 174,560
1130 Salaries - Part-Time 24,648 25,460 25,265 28,310 2~,310 I
I 1140 Salaries-Overtime - - 40 -
1300 Employee Benefits 46,445 63,470 56,698 59;050 59,050
,-..,:.-..,:-.:.<.,:..-.,-,.,.,...... :",:.-. .,",.....--...,,;.-.".""1',...:-..-.-...-,:.--.::.:,._"-::""',,.,'.-,-:...-:_ "', :",:.:,->:,";:'::/.:-'__.:-';::.1
I 216;578" 253;120 ", 250,0081"',,261;920 ,','261;920 i
erations and Maintenance
. 3110 Reimbursed Mileage 4,108 3,760 3,644 3,780 3,780
3140 Travel and Meetings 2,132 2,080 1,789 2,400 2,400
I 3310 Telephone 280 450 225 450 450
3320 Postage - - 20 - ~,140!
4308 R&M Equipment 2,662 3,140 1,830 3,140
.' 4710 Office & Stationery Supplies 572 730 717 730 730 I!
4760 Operating Supplies 522 720 903' 720 7201
1
. 4908 Education and Training - 450 - 390 390
, 4924 Publications and Dues 1,002 1,750 1,412 1,830 1,830
I 5530 Capital Outlay Rental - Office 1,790 880 880 1,720 1,720
5720 Cash Over/Under 4 - 23 - -
I
. .., '. ..,. .." >. ... :", . ..,.'.,...,.,.,.......," -.........;.,..--,-:....',.,,,:
, '13072 ..'.13960 _'::',: "",:.:_::"',-"":"':_,""" ::,_.::,. :'d:,"':.":
,11443\15'160 "'."',15160
I
6122a, Offic;e Equipment 633 - 4,082 2,440 2,440
I
"))24401
. 279 520
98 I
CURRENT PLANNING I
I
ACTIVITY DESCRIPTION I
The Current Planning Division processes discretionary land use applications and assures
compliance with conditions of approval through grading and building plan check reviews and I
field inspections. The Division interacts with local citizens and developers to implement the
City's General Plan and Zoning Development Code. The Principal Planner is responsible for the I
day-to-day operations of the Current Planning Division, replacing the Director in her absence
and assisting with general departmental administrative duties such as establishment of
procedures and review of reports. Staff members provide information about land use and I
development regulations at the counter, by telephone and through correspondence.
The two Code Compliance Officers are responsible for enforcing a wide range of City I
regulations, including those concerning signs, graffiti on private property, illegal commercial
businesses, buildings without permits, noise complaints, home occupation permits,
substandard housing, weed abatement, alarms and penalties, and vehicle abatement. I
ACTIVITY WORKLOAD STATISTICS
During 1995, Current Planning processed: 17 variances; 17 conditional use permits and I
modifications; 5 minor conditional use permits; 113 temporary use permits; 57 minor
development reviews; 12 development reviews; 3 tentative parcel map; 1 tentative tract map or I
time extensions; 47 sign permits; 4 comprehensive sign programs; 202 home occupation
permits.
ACTIVITY GOALS AND OBJECTIVES I
1 To continue to provide a full range of planning services to local citizens, property I
owners, land developers and investors.
2. Continue to respond to reports of code violations in a timely manner and seek positive I
solutions for all involved.
3. Complete update of City's Landscape Guidelines by fall 1996. I
4. Continue development of the comprehensive procedures for a non-automated permit
tracking system. I
5. Continue to seek ways to streamline application processing. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
4918 Anticipated increase in weed abatement program. This expenditure + 10,000 I
offset by increased revenue.
I
II 99
CURRENT PLANNING II
I
I' Planning SerVices Department Division No: 301 Division Budget Detail I
1994-95 1995-96 1995-96 1996-97 11996-97 I
Obj.
I, Code Ex ense Classification Actual A roved Actual Pro osed A provedll
,Personnel Ex ense
Ran e Position Title
1 2974 Principal Planner 65,938 65,260 66,337 65,260 65,260
267.6 Associate Planner 49,128 48,450 50,142 49,900 49,900 I
I 257.6 Assistant Planner II 43,946 43,840 45,441 45,160 45,160'i
252.6 Code Comp Officer (2) 59,331 76,040 75,205 81,850 81,850 I
252.6 Code Comp Officer (PfT) 15,715 - - -
I - Ii
1110 Salaries - Regular 218,343 233,590 237,125 242,170 i 242,170
I
1130 Salaries - Part-Time 6,516 - - - -
I 1300 Employee Benefits 70,175 84,460 78,722 78,490 78,490
iZ95 034 '318050 3158473Z6660i320660
1 o erations and Maintenance i,
3110 Reimbursed Mileage 1,620 2,160 1,998 2,160 2,160'1
I 3120 Vehicle Operations 468 1,040 684 1,040 1,040 .
3130 Vehicle Maintenance 306 2,640 939 2,900 2,900
I 3140 Travel and Meetings 1,965 2,480 1,487 3,840 3,840,:
Ii
4120 Other Contracual Services 11,474 20,200 17,022 17,800 17,800
4308 R&M Equipment 186 480 383 490 490
1 4514 Sign Maintenance 181 200 - 200 200
4710 Office & Stationery Supplies 2,095 2,270 2,356 2,270 2,270
4730 Photographic/Copy Supplies 738 750 731 750 750
I 4908 Education and Training - 500 - - - I
1
4918 Weed & Nuisance Abatement 11,041 35,000 38,828 45,000 45,000
I 4922 Printing 2,020 2,890 942 2,890 2,890
4924 Publications and Dues 982 810 778 910 910
4928 Uniforms and Laundry 404 380 352 420 420
I 5510 Capital Outlay Rental - Vehicle 610 1,250 1,250 - -
5530 Capital Outlay Rental - Office 4,030 4,510 4,511 3,100 3,100
I
I i//{SSj'20 ....i77560}7226H }'iH7:70 :;;83770
I I
6122a 1,856 - - - -
6122b - -
...............-
1 404 430
1
100 m
ADVANCE PLANNING
..,', "" ""',, " '" .:",",-.-,- I
,:':':-'-:-'."-'-','-,.",:.:.:-:.".:.,.:.:.".,-:-,-"-,-"-,-"""'"','"',':':',':',-"'-":"'''''''"-,-,-'-.-"'.':'::::':.
...........QiY!~iQn..~i#iYitY........ii
...............Q9!nffi~ot?ry.........\\ ,....... I
ACTIVITY DESCRIPTION
1. Regional Development. and Environmental Plannina Coordination - Monitor planning I
programs and activities proposed by surrounding jurisdictions; administer City sphere of
influence amendment and annexation process with LAFCO. I
2. Resource Conservation - Participate and coordinate with affected agencies concerning
the ongoing regional multiple species habitat conservation programs.
3. Comprehensive Plan Imolementation - Maintain the General Plan and Master I
Environmental Assessment which includes preparation of City and privately-initiated
General Plan Amendments.
4. CEQA Implementation - Maintain and administer the City's CEQA Implementation I
Procedures; initiate and administer contracts between City and environmental consultant
firms.
5. Inter-Departmental Proiect Coordination- Coordinate and provide planning technical I
support to other City departments as needed
6. DemoQraohic Plannina - Maintain the City's data base relating to population, housing 1
and employment including representation as the liaison for the Census 2000 project.
ACTIVITY WORKLOAD STATISTICS I
During FY 1994-95 the Advance Planning Division contributed significantly to the following
efforts: EIR for Scripps poway Parkway East Extension; Poway Road Specific Plan; Park 1
Master Plan; obtained $182,900 in TDAfTransnet grant funds for improvements for bicycle and
pedestrian paths; Pomerado Water Reclamation Facility; SANDAG Technical Committees;
Poway Economic Conference; Del Poniente Sewer Extension; Regional Biological Resource I
Conservation Programs; adoption of Multiple Species Conservation Program/Subarea Plan;
Capital Improvement Projects and interdepartmental Environmental Reviews.
ACTIVITY GOALS AND OBJECTIVES I
1. Coordinate, acquire and monitor important biological lands. I
2. Initiate special studies to implement policies of General Plan.
3. Coordinate and implement Environmental Mitigation for Scripps Poway Parkway East
extension including the monitoring of land purchased for mitigation. I
4. Submit Transit Development Act (TDA) and Transnet grant proposals for
interdepartmental projects.
5. Participate in and coordinate regional planning and population projections affecting the I
City of poway including the Census 2000 project.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 1
5730 Reflects deletion of Fish and Game Negative Declaration Fees $ - 5,980 I
for City Projects
I
I 01
ADVANCE PLANNING
II Planning Services Department Division No: 302 Division Budget Detail
Obj. 1994-95 1995-96 1995-96
I Code Ex ense Classification Actual A roved Actual
Personnel Ex ense I
Ran e Position Title
1 282.6 Senior Planner 47,625 56,280 57,311 57,970
257.6 Assistant Planner II 40,905 43,840 44,530 45,160
I Planning Intern (2 PTfT) 9,406 13,600 6,074 8,470
I 1110 Salaries - Regular ' 97,936 100,120 101,841 103,130 103,130
Salaries - Part-Time 5,696 13,600 6,074 8,470 I 8,470
1130
I 1140 Salaries - Overtime 3,699 - 1,059 - I -
37,000 I 1 I
1300 Employee Benefits 32,692 33,415 32,260 I 32,260 '
I 140623150720 iA423S9H43's60 '143>866
o erations and Maintenance
I 3110 Reimbursed Mileage 1,155 2,040 666 2,040 2,040
3140 Travel arid Meetings 835 460 309 1,240 1,240
I 4120 Other'Contractual services 7,075 560 - - - I
4710 Office & Stationery Supplies 1,548 1 ,490 1,387 1,490 1,4901
I 4730 Photographic/Copy Supplies 1,870 880 602 880 880;
4908 Education & Training 265 250 - - -
4922 Printing 1,516 2,230 1,860 2,230 2,230
I 4924 Publications and Dues 315 400 467 480 480
5530 Capital Outlay Rental 830 600 600 750 750
1 5730 Intergovernmental Fees - 13,380 35 7,400 7,400 I
I !
I
1
IIi...... i);15409 1;.......22290 ... II..' 5926 ) .......16..510. ......\.;1651..0
I ........ ........... .__ ....:.'::::: . _.. :::::,:~:::::;:"" -. ; 'C":',;::::, - ;" ,';" )_:'::'_"", . ',.. .__,'_"_"_';:.'::, " '_
j
6122a 554 - - - - p
I. 6122b "
I' Total Division
I
BUILDING AND SAFETY INSPECTION
"""","""""'"'"",,','.,,',,,,"',',"',"".,....,......'..",'..,..",..'........' I
.........~~~i~~~~........ .
ACTIVITY DESCRIPTION I
The City's Building and Safety Inspection services are provided through a contract with Esgil
Corporation. General responsibilities include providing assistance and information to I
developers and residents concerning construction code requirements through telephone and
counter contacts, plan check review, as well as, structural, electrical, plumbing and mechanical
inspections. I
ACTIVITY WORKLOAD STATISTICS I
During 1995, this division completed 687 plan checks, issued 1,102 building permits, and
completed 7,386 inspections. The average time to complete the initial plan check was 2 work I
days which is below the state average. With the goal to provide accurate yet expedited
service, all inspections were completed no later than the end of the work day following the day
the inspection was requested. I
ACTIVITY GOALS AND OBJECTIVES I
1. To provide highly accurate information and plan check and inspection services to 1
developers and citizens of Poway building or altering structures.
2. To communicate with other City departments regarding changes in building laws and I
codes that affect development being initiated by the City.
3. To promote cooperation and communication with related agencies, the County of San I
Diego and State of California.
4. Monitor and implement changes in laws, codes and techniques which affect the building I
industry and ensure that these standards are maintained.
5. To utilize a housing database compiled by the Redevelopment Agency in order to inform I
customers as to their location within or outside of the RDA.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
1706 Anticipated increase in construction activity. This expenditure + 118,500
increase is offset by increased revenue. I
I
I
I' 103
-, BUILDING AND SAFETY INSPECTION I
. PJanning Services Department Division No: 303 Division BUdgetDetail
Obj. 1994-95 11995-96 1995-96 I 1996-97 11996-97 I.
Code Expense Classification Actual Approved Actual I Proposed Approved 1
. Personnel Expense I 1
Range Position Title I II
. Ii
I
.
I
1
1
'. I
Ii
I.
I I~!
T61;:IIRers6hhel ..... ... ....... ........] i , .;.,[
.L
i , ':1
I Operations and Maintenance
1706 Building Inspection 380,874 324,000 477,852 451,500 451,500
I 1707 Build. Inspt. Fees-Mobile Homes - - 1,776 1,000 1,000
4710 Office & Stationery Supplies 473 520 537 520 520
I 4922 Printing 1,757 2,100 1,400 2,1001 2,10011
4924 Publications and Dues 278 240 295 2"10 27011
I I II
Ii
1 ,
I
I
I
I
I ,.".'- ..;..'.,.....;.....,-,............;...,-..,',.....'..."...',",'---""" ;....".-....-.'.;.,:,
363,362 455,3QO ','.-."" ,"
..moh:i1oB~t~ti()ri$&Maihteii~6~~ \$26;860 .46t,860 455;390
1 CapitilrOuthiy
I , II
1 \\
K' I
,"'''~ ...",C \ ,....,.L.....'. .i.C-">i.. i..... ........\ i\....... ....\>
, i,' ...........,.. "."...
I Division. Total $383 382 $326 860 $481 860 $455.3,90 $455'390
104 I
PUBLIC SIERVICES
City Manager I
013 I
I
Assistant I
City Manager
013 I
Director I
Public Services
400 I
I
Maintenance
..-- Water Control Parks & I
Production 406 Landscape
I
Utilities Streets I
Operations Operations
I
Fleet Facilities Trails &
>-- Maintenance Maintenance Open - I
401 409 Space
410
I
Water Supply Water Streets
Treatment, Pumping Distribution Maintenance Park & I
~ & Storage 404 407 I- Landscape
402 Maintenance I-
411 I
Drainage
Wastewaste
Collection Maintenance I-
L--- 408 1
405
Sewer Pumping Special
l-- Metering & Disposal Districts
403 Administration I
420
1
,I 105
PUBLIC SERVICES
I · .ifUiid.......Oistfib(Jti6ijiii....... ... .. ii.)...i.......................ii../...... ..../!..... ..................i))>.>
...ii)G~n~f~F............. ')/{$1i281>526 .../Pr6p.../i.!/.... ....../ii. ./......$I217S...1.............
... --. -- -- ',' ,.. . .. '," .. , -- - ,.. ... . . ',., ", -I . ..' " '- - . -, ......~... , "'- ., ,.., ,
I .......iiW~~rl............!~i.;~7;~.[)raih~g~\...........;......\.l~g.i3f3;87
ir~~~~~l~~~~!~~~~sfti@~ei~~..I~~l~~~;~~
I . ...,-.....- ..--.--...... ........
EXPENSE 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I
I Total Positions 69 70 70 70 70
Personnel Expense $3,474,838 $3,650,330 $3,654,777 $3,680,060 $3,680,060
I Operations and
Maintenance 12,209,400 13,580,200 11,856,432 14,682,040 14,712,040
I Capital Outlay 75,690 93,140 109,506 64,640 64,640
I
I OVERVIEW COMMENTARY
I The Department of Public Services consists of 12 Divisions reporting to the Office of the Qirector:
Vehicle and Equipment Maintenance; Water Supply, Treatment, Pumping, and Storage; Sewer
I Pumping, Metering and Disposal; Water Transmission and Distribution; Wastewater Collection;
Maintenance Control; Street Maintenance; Drainage Maintenance; Facilities Maintenance; Trails and
Open Space Maintenance; Parks and Landscape Maintenance; and Special Districts.
I The Public Services Department is responsible for administering, operating and maintairiing'the City's
infrastructure. Included are a variety of municipal services and facilities: paved and unpaved streets
I and sidewalks maintenance and repair, tree maintenance, solid waste management, saf,ety lighting,
traffic signals, street sweeping, sewer collection and maintenance, administration, of sewage.treatment
agreements, municipal building maintenance and janitorial services, vehicle and equipment
I maintenance, water treatment and distribution, potable water storage, water testing and cross-flow
connection programs, storm drainage maintenance, parks and trails maintenance, administration of
lighting and landscape maintenance districts, and coordination with other agencies as necessary to
I provide the above services.
Reporting to the City Manager, the Department of Public Services, together with other departments, is
I responsible for reviewing improvement and development plans, implementing City public works
standards, and ensuring the City's compliance with State and Federal laws and regulations.
I
I
I
DIRECTOR OF PUBLIC SERVICES
"C:"" ''', ,........"'..".....-- ...- ""','" I
"C::.::':::'::,..",...:',:o: . ';::;oO,::,.,:-..;
. ........pivisi6rii......iI; I
'Af'ty"""'i.
PIV1i.i
. 'Commentary.i'.'
ACTIVITY DESCRIPTION I
The Office of the Director is responsible for the overall supervision, coordination and control of the
operation and maintenance of the City's public works system, including' streets, water treatment
plant, water distribution system, wastewater collection system, solid waste disposal, drainage I
structures and system, vehicle and equipment fleet maintenance and repair, parks, trails, open
spaces, special districts for lighting and landscape maintenance, and public buildings. The Director I
of Public Services is appointed by the City Manager The Director functions in a staff capacity to
advise the City Manager concerning the City's public services needs and requirements.
The Director's office is responsible for' I
1 Ensuring the quality of the services provided by the department through management and
analysis of the various functions of each division and the employees therein. I
2. Providing responsive, professional, fiscally responsible operation and maintenance of all City
utilities, infrastructure, and public facilities. I
3. Providing professional advice and technical assistance to decision makers, committees, staff,
and citizens.
4 Ensuring the City's compliance with State and Federal laws and regulations regarding water, I
wastewater, storm drainage, solid waste, special districts, and vehicle maintenance.
ACTIVITY GOALS AND OBJECTIVES I
1 Implement a new accounting process for vehicle maintenance that functions more like an
in-house enterprise fund, fully recovering all expenses of the operation without impacting I
the vehicle replacement fund. This will provide incentive to all departments as well as to the
Vehicle Maintenance Division to better control vehicle operation, maintenance, repair and I
replacement expenses. (Not completed in FY 1995/96 as planned.)
2. Continue to improve overall maintenance management practices for all divisions.
3 Complete construction of the new Public Services Administration Building. I
4 Continue efforts to return to full "in-house" administration, the fee determination for special
district assessments in order to more equitably distribute district expenses among property
owners and to reduce overall cost. Continue progress toward purchase of SDG&E owned I
street lights.
SIGNIFICANT ACTIVITY PROGRAM CHANGES I
CHANGE
1726-Additional Studies proposed for FY 1996-97 + 5,000
I
I
I
l 107
DIRECTOR OF PUBLIC SERVICES
I Public Services Department Division No: 400 Division Budget Detail ,I
Obj. 1994-95 1995-96 1995-96
Code Ex ense Classification Actual A roved Actual
.' Personnel Exense
Range Position Title
I 323.3 Director of Public Services 79,585 82,040 82,777 86,960 86,960
291.3 Tech. Asst to the Director 31,930 59,880 62,560 63,180 63,180
272,6 Sr Management Analyst 12,034 44,250 45,709 47,070 47,070
I 228.1 Administrative Secretary 32,645 32,650 32,485 33,620 33,620
I I 'I
I 1110 Salaries - Regular 156,194 218,820 223,531 230,830 230,830
1300 Employee Benefits 42,917 71,810 63,705 66,030 66,030
I 199,11j...2g0!6a0287!Z3g296i860i296l860
o erations and Maintenance
'I 1726 Special Studies - 10,000 - 15,000 15,000
2110 Gas & Electricity - 2,500 - - -
I 3110 Reimbursed Mileage 3,844 4,140 4,147 4,140 4,140!i
3120 Vehicle Operations - 500 325 500 500
3130 Vehicle Maintenance - 1,200 573 1,200 1,200
I 3140 Travel and Meetings 1,849 2,590 1,575 2,600 2,600
3310 Telephone 484 600 569 1,200 1,200
3320 Postage 29 - 63 220 220
I 4308 R&M Equipment 590 300 81 540 540
4318 R&M Radios - 70 - 50 50
I 4710 Office & Stationery Supplies 1,332 1,200 1,566 1,500 1,500
4730 Photographic/Copy Supplies 110 200 233 400 400
4760 Operating Supplies - - 83 - -
I 4799 Other Supplies & Materials - 500 577 1,000 1,000
4908 Education & Training 149 500 471 500 500
4916 Medical Exams - 80 - - -
I 4922 Printing 339 - 57 300 300
4924 Publications and' Dues 1,100 1,230 1,503 1,700 1,700
I 4928 l:Jniforms and Laundry - 630 341 330 330
4932 Advertising - 200 136 250 250
5530 Capital Outlay Rental - Office 1,600 3,780 3,780 3,710 3,710
I >T....':"'... .."".."..i8i........'......:.'.,'.'.....,.' '.' '."':1'426' "3.. .....'20 ......'60." ...,.,...' .".... ... ..... : ',.' .,',..':. " 'I
<otaIOeratlonsMallitenanc;e . ...,,;1,. . ............ Q,2 .. .1. ;80'35;.140...... '.35;140'
Ca ital .Outla
I' 6'122a office Equipment 2,965 1,500 2,272 5,200 5,200
61220 ,Computer Software - - - 400 400
I 6136 Telecommunications Equip. - - 459 - -
.,.,.,...,.......:.....-.,.-.-.,.,..:::.,.:.,.;.,.-.,.:.;.::;,;:,.,.,.;.;;.:.;.,.;.,.:.;.>;.;'-,- :ji;$;t300 :...............51600
""'.""965".""..
IZ;. ... ,1;500
1 213502 $322350 $306047 $337600 $337600
108 I
VEHICLE AND EQUIPMENT MAINTENANCE
,:::,-,."':,:::,:._;::.:,:,:.:"",:".,..-,..-,,.;',';":/':::::,"""',:.:,'-'-:-'--"" I
).Piy.i~!8PA9.~iYJ~Y'.......' '.
Ct...........
'iiommen arymit I
ACTIVITY DESCRIPTION
The Vehicle and Equipment Maintenance Division provides vehicle, equipment, and field I
maintenance support for all City departments and includes first and second line preventative
maintenance of City-owned law enforcement vehicles. Work activities include preventative
maintenance, repair, modification, and fabrication of all types of City motorized and non-motorized I
construction/maintenance equipment, ranging from fire department pumper trucks to Park and
Landscape Maintenance lawn mowers. Work also includes administration of vehicle/equipment I
records for maximum operating efficiency and to specify for replacement vehicles/equipment
suitable to City needs.
This activity is financed by charging each of the cost centers that have been assigned vehicles and I
equipment for maintenance costs on an actual time and materials basis.
ACTIVITY GOALS AND OBJECTIVES I'
To extend the service life and reduce out-of-service time of all City-owned vehicles and equipment I
through routine and preventative maintenance program; to inspect, maintain, repair, and overhaul
all City motorized and non-motorized equipment; to evaluate service vehicles, determine their
service life and advise of replacement needs; to fuel vehicles during off hours. '.
1995-96 1996-97
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED I
Passenger vehicles 13 14
Light industrial (1 ton and below) 60 59 I
Heavy industrial (over 1 ton) 16 16
Tractors 13 13
Other equipment 152 163 .1
MotorcyclesfTrail vehicles 10 10
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE l
NONE I
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I VEHICLE AND EQUIPMENT MAINTENANCE II
I Public Services Department Division No: 401 Division Budget Detail
Obj. 1994-95 1995-96 1995-96 1996-97 11996-97 II
Code Ex ense Classification Actual Approved Actual ,Proposed. Approved I!
I Personnel Ex ense I I
I
Ran e Position Title
I 2577 Equipment Maint. Supvr 43,883 43,880 43,773 45,200 45,200
242.7 Equipment Mechanic (2) 75,693 75,550 77,877 77,820 77,820
202.7 Equip Service Wkr (PT) 11 ,579 12,660 12,418 13,040 13,040
1 1110 Salaries - Regular 119,576 119,430 121,650 123,020 12~,020 I
1110 Shift Differential - 700 - -
1130 Salaries - Part-Time 12,078 12,660 12,418 13,040 13,040
~ 11140 Salaries - Overtime 527 800 1,143 900 900
I 1300 Employee Benefits 41,7761 46,870 I 43,942 42,930 42,930
. f73957 I 180460 1791531 179 890. .179890'
I o erations and Maintenance
2110 Gas and Electricity 5,344 5,700 4,811 5,700 5,700
2530 Propane 1,970 2,570 - - -
:1 2910 Hazardous Waste Removal 50 1,370 227 340 340
3120 Vehicle Operations 3,272 1,620 3,443 1,870 1,870'
3130 Vehicle Maintenance 2,417 3,150 1,394 3,460 3,460
I 3140 Travel and Meetings 324 900 - 300 300
3310 Telephone - - 246 4<~0 420
4120 Other Contractual Services 76, 2,900. 552 2,900, 2,900 I
I I
4308 R&M..Equipment 4,3501 3,800 2,660 3,420: 3,420 .
4312 R&M Outside Vehicle Repair 41,929 41,200 32,183 42,700 42,700
4318 R&M Radios (14) 130 - 230 230
1 4516 Small Tools 2,911 3,320 2,464 2,500 2,500
4710 Office & Stationery Supplies - - 197 300 300
I 4760 Operating Supplies 5,286 5,300 5,433 4,600 4,600
4799 Other Supplies and Materials 82,248 94,530 90,245 92,450 92,450
4908 Education and Training 139 300 99 600 600
I 4916 Medical Exams - - 600 - -
4922 Printing - - 81 - I -
4924 Publications and Dues - 220 209 3"10' 3101:
I 4928 Uniforms and Laundry 2,574 2,700 2,213 2,720 2,720
4936 Rental- Equipment 6 - - - -
5106 Expense Credits (135,779 (391,320 (150,648 (365,950
I 5510 Vehicle Rental 2,460 3,770 3,770 2,190
5520 Capital Outlay Rental - Equip 3,500 6,480 6,480 15,710
5530 Capital Outlay Rental - Office - - - 580
I 5730 Intergovernmental Fees 940 1,900 1,608 1,980
...T6t~io.'.~f~tibl'l~}~hci...MgiHt~ri~rig~........... .....}.... ... i.' 24 a03 . ....209...460 ..............(.8...267. ,...,..,,,.......,.,...
180670
1 Ca ital Outla II
6122 Office/c;;omputer Equipment 4,839 - - - - I
6130 Shop Tools - 29,000 28,883 - -
I 6199 Other Equipment - - 2,994 780 780
6402 Buildings - - 232 - -
....'...4...839.. .('29'000 (32109'.
I, .Division Total 202 799 - 219529 - -
WATER SUPPLY, TREATMENT, PUMPING AND STORAGE I
I
I
ACTIVITY DESCRIPTION I
This division is responsible for delivering high quality, potable water to City consumers. This
includes. receiving and treating raw water purchased from San Diego County Water Authority; I
inspecting and maintaining Lake Poway Dam; monitoring and maintaining the water quality in Lake
Poway; operating and maintaining the Poway Water Treatment Plant, distribution system, pressure I
regulating and pump stations, and monitoring and operating treated water storage reservoirs to
provide both normal and emergency supply levels.
ACTIVITY GOALS AND OBJECTIVES I
Our goal is to provide City consumers with the highest quality potable water as economically as I
possible while meeting all State and Federal regulations, to maintain Lake Poway's water supply
to meet the City's needs as a raw source and as a recreational facility; to ensure reliable functiOriing
of the Lester J Berglund Water Treatment Plant while completing plant upgrades; to enhance two" '.
way communication between the Public Services Department and other departments within the
City; and to provide better and more efficient services to our citizens resulting in higher customer
satisfaction, .
1995-96 1996-97
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED I
Acre feet of water treated for Poway 11,103AF 10,904 AF
Acre feet of raw water purchased for Stoneridge 352 AF 369 AF I
Acre feet of raw water for storage adjustment 340 A.F 347 AF
Total acre feet of water purchased from SDCWA 11,795 A.F 11,620 AF. '.
Water treated for Ramona MWD 95 AF 150 AF
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE :.
2140/ - Decrease due to energy conservation retrofit program - $13,820 'I
6402 and reduced pumping volumes
2710 - Decrease due to less raw water purchased for - $14,650 I
FY 1996-97
4502 - Increase due to enhanced coagulation and change of + $ 27,720 '.
disinfection process from free chlorine to chloramination
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I WATER SUPPLY, TREATMENT, PUMPING AND STORAGE
Public Services Department Division No: 402 Division Budget Detail
I~" 1~1~1~1~1~
Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
.' Range Position Title j
, 291.3 Water Utilities Manager 59,882 59,900 59,204 63,180 63,180
. 272.1 Water Treatment Spvr 50,676 50,690 51,419 52,200 52,200
I 262.1 Sr Utility Systems Tech (2) 97,249 91,740 94,309 94,460 94,460
. 257.6 Lab Analyst/Safety Coord. 43,840 4~,860 43,658 45,160 45,160
2471 WaterTPO III (5) 222,215 218,200 230,627 224,650 224,650
I 2471 Utility Systems Mech. 39,279 39,490 41,751 40,650 40,650
203.6 Secretary II - 21,980 21,458 24,890 24,890
203.6 Secretary II (PfT) 10,091 - 403 - -
11110 Salaries-Regular 513,141 525,860 542,426 545,190 545,1901
1130 Salaries - Part time 10,091 - 403 - -
1112 Shift Differential 6,750 - 8,550 8,550 I
1140 Salaries - Overtime 26,441 23,250 26,301 28,350 28,350,
I 1300 ,....,...""),,,....mErntPIOI'ypee,Benefitsl """""""""''''''''''''.'''715088,857529, ''''.717373'680600.'1 ". .714475':2141 00'1' ""'''714669,B09800'I'''716469;909800ill
, . OP;;;ti6~Sa ~~:r~a~~:~~~~~: ......".,.. ,. . " ...",.,.' , .' "'.""" .' , , , '.'1 .','..", ',.'., . 'i " ,'.' ....... , . ... ..
I 1708 Chemical Analysis 3,199 7,800 3,383 5,200 5,2001
1726 Special Studies 5,000 10,000 8,767 - 15,000'
2110 Gas and Electricity 6,111 5,390 7,128 6,420 6,420
I 2140 Pumping Power 318,057 337,650 389,755 311,580 311,580
. 2310 Telemetry 13,398 17,980 15,730 20,010 20,010
2530 Propane 1,117 1,440 - - -
I 2710 Water Purchases 4,266,311 5,235,400 5,690,597 5,220,750 5,220,750
2900 Trash Removal 323 - - - -
3110 Reimbursed Mileage 2,007 2,100 2,230 2,160 2,160 I
3120 Vehicle Operations 6,314 3,560 7,515 3,120 3,120
.1 3130 Vehicle Maintenance 3,623 3,600 3,668 3,910 3,910
3140 Travel and Meetings 2,005 3,300 2,405 1,520 1,520
3310 Telephone 863 920 1,157 1,200 1,200
I. 4112 Contract Inspection 4,815 8,600 8,275 9,520 9,520
, 4120 Other Contractual Services - - 332 2,350 2,350
4304 R&M Building 476 550 302 - -
I 4308 R&M Equipment 48,274 46,250 36,001 48,920 48,920
4318 R&M Radios 320 340 - 200 200
4502 Chemicals 86,306 88,140121,359115,860115,860
4516 Small Tools 613 350 254 600 600
I 4710 Office & Stationery Supplies 302 980 963 1,1.' 00 1,100
4750 Safety Supplies 2,037 3,170 1,879 2,010 2,010
4760 Operating Supplies 43,610 44,430 24,449 43;860 43,860
4908 Education and Training 893 1,100 1,887 3,880 3,880
I 4916 Medical ,Exams 590 1,440 - 1,350 1,350
4924 Publications and Dues 3,695 3,890 7,422 7,650 7,650
4928 Uniforms and Laundry 4,605 4,070 5,333 4,050 4,050
I 4932 Advertising 760 1,000 937 1,150 1,150
5510 Capital Outlay Rental 7,660 7,370 7,370 4,910 4,910
5730 Intergovernmental Fees 12,174 16,840 8,641 12,700 12,700
I.TotaEOperatidhs&Maihtehance "."'.'.'\4;845;4585;857;660 " 6,357;7395;835;9805;850;980
Capital Outlay
'I" 6100 'Oapital, Outlay 11,850 - 20,677 12,900 12,900
i*o''''t''a''I\'C'''''''''a'p'ita" "O'u"'t'I"aZ5\ ;\\. /.,./.....'.'...)./;/.1.'....'1.'.'.'...8.' .'5. "o"~" .'.)./.'20/.6.".'.77'.....'.,..;.'....'...//.1;...2..9'0''.'0; ii. /\"1'2\9'0'.0""."
::::::,::"1:,. :'., _ . _",. . .2Y_{"::::::: ...... ......y...:....:,,:.:,::,:::.,::.,.:,".: .. ._'.._.:'::,.,:....:'.-,.. ':' ,. .: '_'_'_':-:'_:'-':__.'_' 1.- '.:, ::,: ::,:~:::;:::::::::::::: I., ..: :::..:-::,::~:::.:.::;::. .,
I OivislonTotal $5565860 6591 320 $7 122656 $6597960 $6612960
2
WASTEWATER PUMPING AND DISPOSAL I
-, .... -- . 1
. ,--- ----- -.... -..
.......-.... ..............
..Di~;~ion... ..A6tiVity....\{....
Comll1eritary) . ...
ACTIVITY DESCRIPTION I
This division pumps and monitors wastewater within the City The main focus is on operating and I
maintaining Poway's sewer lift stations, monitoring and recording sanitary sewer flows coming into
poway from San Diego and leaving Poway to Metro, conduct studies to identify storm water
infiltration within the wastewater collection system; minimize health risks in normal and emergency .
pumping conditions; and administering contracts with the City of San Diego for transportation and
treatment of the City's wastewater I
ACTIVITY GOALS AND OBJECTIVES
The objective of this division is to maintain the wastewater lift stations to perform at peak efficiency I
at the City's four wastewater pump stations; to monitor sanitary sewer flows at all flow monitoring
stations; make necessary repairs on collection system thus reducing costs associated with pumping, I
transportation, and treatment as a result of ongoing storm water infiltration, to continue an ongoing
wastewater sampling program; to enhance two-way communication between the Public Services
Department and other departments within the City; and to provide better and more efficient services I
to our citizens resulting in higher customer satisfaction.
1995-96 1996-97 ,.
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED
Poway wastewater delivered to Metro 1128 MG 1139 MG I
Wastewater transportation through Penasquitos 1128 MG 1139 MG I
City of San Diego wastewater delivered to Metro 363 MG 367 MG
Combined flow of wastewater delivered to Metro 1491 MG 1495 MG ,I,
Poway wastewater delivered to Escondido 159MG 16.0 MG .,
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
2810 - Decrease due to Poway's share of eight-payment plan for Metro - $771,960 I
CIP prior to 1994 (paid in full) and Poway's share of Pump I
Station No. 64 CIP payment shifted to line item 2840 ($275,124)
2840 - Increase in M & 0 Penasquitos costs as a result of increased + $302,180 '.
charges for FY 1996-97 and Poway's share of Pump Station No.
64 CIP
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. '1 WASTEWATER PUMPING AND DISPOSAL Ii
I Public Services Department Division No: 403 Division Budget Detail i!
Obj. . 1994-95 1995-96 '11995-96 I 1996-97 I. 1996-97 i
'11 Code Expense Classification Actual Approved Actual Proposed' Approved I
Personnel EXDense
Ranae Position Title
I 262.1 Sr Utility Sys. Tech 46,367 45,870 48,162 47,230 47,23011
2471 Swr Trtmnt. Plant Oper. 39,982 39,490 40,535 40,650 II 40,650!!
1 1110 Salaries - Regular 86,349 85,360 88,6971 87,880 87,88011
1112 Shift Differential -' 600 - ' 600 I 6001
_ 1130 Salaries-Overtime 2,026 1,900 3,067 1,950 1,9501
I 1300 Employee Benefits 27,064 29,960 28,199 26,520 I 26,5201
. .........................Tgt~iR~.~6hri~i; .i.I ....... 11'5439 .\1'17820<119963,. 111695621..16950
I ODe rations and Maintenance
1708 Chemical analysis Fees 3,658 4,850 1,600 3,800 3,800 ,
'1' 1726 Special Studies 9,242 25,500 21,941 21,500: 36,500':
2110 Gas and Electricity 272 250 308 260 i 26011
- 2140 Pumping Power 31,915 31,400 28,539 32,560 32,560
,. 2310 Telemetry 4,851 4,950 4,256 6,070 6,070
. 2730 Water - Interagency - 150 - 100 100
2810 M&O - Metro System 3,475,606 3,251,520 1,816,324 2,479,560 2,479,560
I 2820 M&O - Bernardo System 34,305 30,490 26,294 30,270 30,270
2830 Capacity - Metro System 162,949 163,000 162,949 163,000 163,000
2840 M&O - Penasquitos System 265,409 399,910 535,206 702,09Cl 702,090
I' 3120 Vehicle Operations 2,505 2,210 2,511 1,870 1,870
3130 Vehicle Maintenance 1,716 1,340 1,500 1,440 1,440,
3140 Travel and Meetings 263 600 262 50Cl 500!i
I:. 4120 Other Contractual Services 5,108 6,640 3,948 6,200 6,2001
4308 R&M Equipment 13,322 17,400 4,365 21,990 21,990 I
4318 R&M Radios 160 160 - 100 I 100
.' 4516 Small Tools 180 80 - 100 100 Ii
. 4750 Safety Supplies - - 8 - -
4760 Operating Supplies 5,236 6,710 6,065 6,990 6,990
I 4908 Education and Training 93 280 386 2,430 2,430
. 4916 Medical Exams - 200 - 230 230
4924 Publications and Dues 425 370 137 480 480
I 4928 Unlfomns and Laundry 423 700 453 680 I 680 Ii
4936 Equipment Rental 535 - - -' - "
I 5510 Capital Outaly Rental - Vehicle 3,610 2,200 2,200 1,500 1,500
5530 Capital Outlay Rental - Office 1,330 940 940 580 580
i
I I
.......it6t~I06~t~tiaris&...M~ihf~h~.;;2~2 '..4"'023<11.'3. .......3...951..,850 .....2:620....1.92.. ... 32484.306 ..t3499300
I CaDital Outlay
: I
I
/;J;""t"':';',/c.L:"t ','20":"""'t"',L}/i\' '/~. .'''',i, ~ .......;..,'i);.......})...< ii,"".,......;.;..;.....!
1 ", .0 a, aD11 a . . u av,;....",.."..', . ",.."'"",,,' - ..... . ."... ,_r '11
.. .,"- ,"." .... ............... .. . . ,........ .,...' .....-.....-.-,-....".;-. ...,.~-:.:.....:._-......_.....-",..:.:.,..., :. .
Division Total $4138552140696701$2 740 155~.6d1250 $3.616.250
I
WATER TRANSMISSION AND DISTRIBUTION
... .."" ". "",,',. . ". I.
n' .___........_.." ",_,_......,_ "",,,.,,.
....,...."" ., .
"i;~;;g~~~~~~~i~!S.? .1
ACTIVITY DESCRIPTION
The Water Transmission and Distribution Division is responsible for the maintenance and repair I
of the City's water system. Major functional maintenance and repair areas include pipeline valves, I
air releases and blow-off assemblies, tire hydrants, water laterals and meters, and the installation
of new water meters. This division also aids in preserving optimum water quality throughout the
City by both the Annual Water Main Flushing Program and the Cross-Connection Control Program. I
ACTIVITY GOALS AND OBJECTIVES
The goals and objectives of this division are to upgrade fifty (50) fire hydrants, replace six hundred I
(600) residential water meters, upgrade twenty-five (25) backflow devices in the upcoming fiscal ~',
year; to enhance two-way communication between the Public Services Department and other I
departments within the City; and to provide better and more efficient services to our citizens
resulting in higher customer satisfaction. ,
1995-96 1996-97 I
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED
Miles of water distribution pipeline 216 219 I
(4" diameter through 36" diameter)
Water main appurtenances 1,084 1,102 II
Fire hydrant assemblies' inventory 1,889 1,901
Water distribution main valves 3,715 3,728
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
NONE I
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115
:1 I WATER TRANSMISSION AND 'DISTRIBUTION ii
1 PllblicSerVices Department Division No::! 404 Division Budget Detail Ii
I' Obj.' - "I 95-96 I 1996"9 96-97 11
. Code Ex ense Classification Actual A proved Actual I Propos.edA roved,:
Personnel Ex ense
I Ran e Position Title
251,6 WastewaterCollect.Sup 41,287 41,290 42,493 42,5:iO 42,530
'. 236.6 Meter & Bkflw Prev Mech 35,540 35;540 34,284 36,6'10 36,610
. ' 236,6 Ld Const Maint Wkr (2) 71,080 71,080 74,366 73;2'10 73,2101,
221.6 Const Maint Wkr II (3) 125,332 122,360 128,666 94,520 94;52011
I 1110 Salaries - Regular 273,239 270,270 279,809 246,870 I 246,87011
1112 Salaries - Shift Ditf. - i 3,600 I - I 2,700 I 2,700il
I 1140 Salaries-Overtime 7,540 9,6301 7,079, 7,9'IOi 7,9101'
. ' 1300 Employee Benefits 94,204 89,780 98,381 84,990' 84,9901
'" ""," 'N ",' ..."" ,-,-,
I, 374983 '.373280 385269)3424'70,342470
o erations and Maintenance
_ 2110 Gas and. Electricity 10,504 11,340 11,632 11,250 11,250"
I 2530 Propane 1,600 1,760 263 - - II
2900 Trash Removal 323 - - - - Ii
I 3110 Reimbursed Mileage 38 150 207 1'70 1.70!!
, 13120 Vehicle Operations 14,814 10,300 14,385 9,710 9,71011
, 3130 Vehicle Maintenance 12,427 41,870 11,630 46;060 46,060!
I. 3140 Travel and Meetings 37 1,940 723 1,0:20 1.020
3310 Telephone 1,677 1,400 367 1,460 1,460
3320 Postage - - 38 - -
I 4120 Otl:1er Contractual Services - - 847 - -
. 4302 R&M AlC - - 195 - - i'
4308 R&M Equipment 49 - - - - il
1 4318 R&M Radios 600 680 995 450 45011
4516 Small Tools, I 169 500' 389 450 45011
1 4750 Safety Supplies I 1,002 ! 1,000 889 1,150 1,150'1
, I 4760 Operating Supplies 83,311 85,010 83,164 88,180 88,180
4908 Education & Training - 800 687 1 ;200 1,200
I 4916 Medical Exams 578 810 1,564 1,090 1,090
4924 Publications and Dues 586 650 630 1,540 1,540
I 4928 on. iform.s and. Laundry 3,876 4,280 3,378 4,230 4,230,
. ,4936 Equipment Rental 814 1,500 1,319 1.'740 1,74011
5510 Capite:!1 Outlay Rental - Vehicle 18,220 15,180 15,180 6,900 6,90011
.' 5520'~~~~~?~~~3fi;i~~~~~~~:hahte .'.1~~'~~~ ...... 2~:'~~~ '1.~:'~~~ '.1~~'~:~ .(1~~'~:~'i
Caital Outla
16~2.2b Computer Equipment 1,921 - - - -
.6136' Telecommunications Equipment - - - 750 750
I". 6199 Other'Equipmerit 2,510 14,000 4,800 4,800
, 6402 Buildil'1gs - - 1,990 1.,990
I ' DiviSion Totali~:~~~~r;~4~:~~~\
116
I
WASTEWATER COLLECTION MAINTENANCE
.,,",..........,",,' , ". ,.
.....PlJl:lli(;$erVicesDepartl11~rt .;.-,-..- ':': -','--',',
..pivisionA9tivHy I
..........corllmentary
ACTIVITY DESCRIPTION
The Wastewater Collection Maintenance Division is charged with the maintenance otall City sewer I
system mains, access manholes, and appurtenant service laterals. Major functional maintenance I
and repair areas include repairs on 8-inch to 24-inch mains, 4-inch through 6-inch sewer laterals,
and maintain off-site access easements. This division video inspects newly installed sewer mains
prior to acceptance as well as existing mains to determine condition and maintenance needs. I
Additionally, an annual preventative maintenance program is conducted for cleaning and inspecting
the collection system.
ACTIVITY GOALS AND OBJECTIVES I
The goals and objectives of this area of responsibility are to ensure maximum sewer main capacity, .1
prevent sewer main blockages, to maintain optimum access to sewer facilities; to enhance two-way
communication between the Public Services Department and other departments within the City; and
to provide better and more efficient services to our citizens resulting in higher customer satisfaction. I
1995-96 1996-97 '.
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED
Annual Flushing Program footage 550,000 560,000 I
Footage of sewer mains video-television inspected 500 6,000
Mainline sewer blockages 4 4 I
Number of sewer lateral service calls 42 40
Miles of Wastewater Collection System (6" 130 135 .1
diameter and above)
SIGNIFICANT ACTIVI1Y PROGRAM CHANGES CHANGE I
NONE
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117
I I
WASTEWATER COLLECTION MAINTENANCE
I Public Services Department Division No: 405 Division Budget Detail I
Ii
Obj. 1994-95 1995-96 1995-96 11996"9"' 1996-97 Ii
I Code Ex ense Classification Actual A roved Actual Pro osed A provedll
Personnel Ex ense Ii
Range Position Title
I. I'
I
Lead Const. Maint. Wkr 35,540 35,540 35,660 36,610 I
236:6 36,610
221.6 Const. Maint. Wkr II (4) 119,940 122,400 121,771 126,030 126,030
I I
1110 Salaries - Regular 155,480 157,940 157,431 162,640 162,6401
I 1112 Salaries - Shift Diff. - 1,800 - 2,12lO 2,13011
1140 Salaries - Overtime 6,433 4,150 3,437 4,230 4,230,.
. 1130 Employee Benefits 52,063 58,010 55,324 54,770 54,77011
II
=:0.,_,_,,:;.;.:::::::.,.,_,__.::::_'_ ',::::::':'::;---:'::::-' ;",:-,-:::,":-'. '._-.::-.:..-.-.;.-....:::::,:::."..-. :>\-:-,:...:.:":::.::.::::.::::;,,.;< .; ",':- ":,,,:,::::::;:-.-:J
213976:'221900216192 i223770 ."223770i
,,_, ...' '_.'." ",., _.., _, ,__ ,0 _ .,"....
I Reimbursed Mileage 60 80 80
3110 - -
I 3120 Vehicle Operations 8,783 5;850 9,415 5,770 5,770
3130 Vehicle Maintenance 8,296 41 ,380 12,357 45,520 45,520.
I
I' 3140 Travel and Meetings 78 1,660 52 800 80011
4120 Other Contractual Services - - - 10,000 10,00011
4318 R&M Radios 400 380 799 250 250
I 4516 Small Tools 107 350 188 300 300
4750 Safety Supplies 341 500 810 800 800
I 4760 Operating Supplies 7,553 12,430 10,347 13,830 13,830
4908 Education and Training 260 920 477 1,110 1,110
.' 4916 Medical Exams 678 890 246 960 960,1
I'
4924 Publications and Dues 258 580 258 170 17011
II
, 4928 Uniforms and Laundry 3,391 1,970 1,935 2;380 2,380 I
4936 Equipment Rental - 1,500 350 1,500 1,500
I 5510 Capital Outlay Rental - Vehicle 30,310 30,720 30,720 20,040 20,040
5520 Capital Outlay Rental - Equip. 8,440 8,440 8,440 5,150 5,150
I '.'Tbt~ltOgffitlbri~'.'~ridM~iiit~h~h~".'\ ....,'68895 .....1076'30. ....\76394 11'08.'.660 '.'108'660
I .
Ca ital Outla
,6136 Telecommunications Equipment - - - 750 750 I
I 6199 Other Equipment 11,620 16,000 1,910 1,500 1,500
:,:',' "::"':;': ....'.;.;...'.;.':. ;~-::;::
.......:;F250
I 334680
I
MAINTENANCE CONTROL
.........'...,............. ...,,:. -.....;;" I
-" "",', "" ".
",,',," .,..,_"0 "",'
""'- "'-,",";":-':::-','..'..,", ,..........:.,.:'.;,..:.--.....::
:~g~~~~:~l~:.........} I
ACTIVITY DESCRIPTION I
The Maintenance Control Division is responsible for receiving and generating repair requests and
for planning and scheduling repairs and maintenance on the City's infrastructure. Through regular I
inspections, analysis of historical repair records, and customer input, the Division generates over
7,000 job orders annually which guide all field work. The Division receives and evaluates customer I
complaints and emergency work requirements, and assigns work to appropriate operating
divisions. Additionally, the Division maintains an active database with details of all work performed
in order to evaluate, modify and capitalize upon recurring maintenance activities and to continually 'I
improve upon product quality, timeliness and cost efficiency
ACTIVITY GOALS AND OBJECTIVES I
1 Develop an annual work schedule for all divisions: paved and unpaved channels, sidewalks,
buildings, trees, streets, water, wastewater, rights-of-way, parks, open space, facility and I
recreation support, trails and Operation facilities.
2. Develop and implement a computerized maintenance program and performance standards to I
include: repairs, preventive maintenance, facility and recreation support, labor and material
accounting, chronological work accounting and staff training I
3 Implement goals and objectives for the Material Controller, develop a warehouse work
program, develop warehouse procedures, automate job order materials needs, suppliers and .,
inventory
4 Maintain a sufficient backlog of planned and estimated work to be performed for all sections I
and schedule work with completed job orders to the crews two weeks prior to the scheduled
work completion.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
6414 - Shelving to accommodate warehouse inventory control + 10,000 I
I
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I
,. ~.
I MAINTENANCE CONTROL
I, Public Services Department Division No: 406 Division Budget Detail
Obj, 1994-95 1995-9611995-96 11996-9711996-971
I Code Ex ense Classification Actual A roved Actual Pro osed A roved I
_ Personnel Ex ense I I
Ran e Position Title
.' 291:3 Maint. Operations Mgr 33,963 59,880 34,858 63,180 63,180
261.6 Maint. Control Supvr 45,416 45,420 46,707 46,780 46,780
I 251.6 Sr p.lanner Estimator 44,671 41,290 40,866 42,530 42,530
. . 238.1 Management Aide 36,075 36,080 26,606 37,160 37,160
227.6 Materials Controller 20,719 32,480 33,397 33,460 33,460
I 218.1 Secretary III 25,435 25,590 25,983 28,490 28,490
. ~
1110 Salaries - Regular 206,279 240,740 208,417 251,600 251,600!
I. 1140 Salaries - Overtime 6,641 4,000 6,892 4,000 4,000
1300 Employee Benefits 67,900 88,680 70,221 80,730 80,730
.::,;.,::,:,:_:....::........-,:..::,;_:.:;;.-'......,.........'.;.;;.:.':'.'.:::::.:...'...',..::-.:'..,....'.,-.......... '."':':"... :":::.'..'.'.'.'.'.::"-.""::;::..-..";;::':':::':':'....:...'..........'::.:;.............:.:."'.'...'
1..280820 .333420... 285 5303363~16 / 336330
! 0 erations and Maintenance
3110 Reimbursed Mileage - 1,800 1,640 2,100 2,100
I 3120 Vehicle Operations 3,310 3,850 2,244 3;850 3,850
3130 Vehicle Maintenance 1,331 5,500 4,968 6,050 6,050
3140 Travel & Meetings 411 1,270 1,579 2,100 2,100
,I. 3310 TelephonE! 67 3,750 3,646 3,860 3,860
4308 R&M Equipment 3,257 3,340 3,351 3,8'10 3,810
4318 R&M Radios 824 1,640 1,947 1,640 1,640
I, 4710 Office & Stationery Supplies 4,763 2,750 5,213 1,000 1,000
. 4730 Ph'otographic/Copy Supplies - - - 1, 7!50 1,750
4750 Safety Supplies 66 100 65 100 100
I 4760 Operating Supplies 1,632 3,500 4,206 3,800 3,800
4908 Education and Training 5,041 6,000 4,133 6,000 6,000
. 4916 Medical Exams 70 240 72 240 240
I, 4924 Publications & Dues 206 350 753 320 320
4928 Uniforms and Laundry 1,266 1,750 - 820 8201
4936 Ecluipment Rental 672 650 151 1,080 1.,080
I 4938 Rental-Building & Grounds 6,029 4,000 6,975 8,400 8,400
5510 Capital Outlay Rental- Vehicle 2,110 2,730 2,730 2,540 2,540
I 5530 caPita. I Outlay Rental - Office 2,930 2,930 2,930 3,070 3,070
, 5730 Intergovernmental Fees - - - 200 200
I:Tbt~i0'~~tiOriSaridMairiteriaricei ///;)33985; 46150 I 466031 /)52730 I5Z)730
Ca ital Outla
I' 6122a EquipmE;!nt; Office, General 105 1,600 6 - -
6122b I Computer Hardware - - 1,042 470 470
I 6136 TeJetommUriication 'Equipment - 1,950 2,191 - -
6414 Non StructuraLhnprovement - - - 10,000 10,000
I Division Total
I
STREET MAINTENANCE
...-..:..'-..-'.,.....,. I
. public Services pepartmeht .....I:?iyi$iph.Aqtivity
C()rTlrrientarY 1\
ACTIVITY DESCRIPTION I
The Street Maintenance program is responsible for maintenance and repair functions for 153 miles
of roads and rights-of-way that include: pavement, traffic striping, legends, sign testing, I
replacement and inventory, curbs, gutters, tree and shrubbery trim.ming, sidewalk replacement,
and weed/litter abatement along the roadside. This Division also performs graffiti removal and
street sweeping I
ACTIVITY GOALS AND OBJECTIVES I
To ensure that a comprehensive maintenance program is continued for City-owned facilities in the
public rights-of-way; to forestall all future capital expenditures through ongoing preventive street I
maintenance; to ensure public safety through the maintenance of signs, crosswalks, curbs, gutters,
sidewalks, trees and shrubbery; and to continue roadside cleanup and vegetation control. I
The following 1996/97 fiscal year programs have been developed to improve the appearance of
and decrease public hazards in street facilities 'I
1 Remove and replace 250,000 square feet of worn out pavement
2. Repair and replace 20,000 square feet of sidewalks damaged by tree roots. .1
3 Implement a pavement maintenance program. 1
4 Implement a tree maintenance program using both in-house and contract labor that will
provide class II pruning of all City trees every five years. I
5 Complete reflectivity testing program of the City's sign inventory and replace as needed.
'.
6 Effectively utilize all free labor sources to increase the maintenance standards of the
roadways. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
I
4320 - Pavement maintenance contract increase + $ 100,000
4332 - Street sweeping contract savings -$ 12,280 I
I
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I 121
STREET MAINTENANCE 'I
I Public Services Department Division No: 407 Division Budget Detail
Obj. 1994-95 1995-96 1 995-96 1996-97 1996-97
Code Exoense"Classification Actual Aooroved Actual Prooosed Aooroved
Personnel Exnense ,
I Ranae Position Title
251,6 Street & Drainage Spvr 33,963 41,290 41,336 42,530 42,530
I, 236.6 Ld Const MaintWkr (4) 142,160 142,160 140,239 146,430 146,430
22.1.6 Const Maint Wkr II (4) 112,833 122,400 119,214 120,980 120,980
1110 Salaries - Regular 288,956 305,850 300,789 309,940 309,940
I 1112 Salaries - Shift Diff - 6,410 6,410 3,500 3,500
1130 Salaries - Part-time 11,377 - - - -
1140 Salaries - Overtime 7,767 4,500 5,700 5,070 5,070
I, 1300 Employee Benefits 105,831 119,130 109,002 107,930 107,930
I~ ~ >413,931 '.435:890 ..42{;901 '426;446 Ui426;440
Operations and Maintenance
I 2120 Signal Power 158 - 144 - -
2900 Trash Removal 35,840 10,000 6,104 10,000 10,000 I
2910 Hazardous Waste Removal 2,492 4,000 550 4,000, 4,000
I 3120 Vehicle Operations 25,406 13,500 27,275 13,500 13,500
3130 Vehicle Maintenance 23,748 49,950 29,060 54,950 54,950
3140 Travel and Meetings 253 1,500 855 1,500 1,500
I 3310 T13lephone - - 72 - -
4120 Other Contractual Services 12 31,000 40,044 51,000 51,000
4318 R&M Radios 1,162 1,000 935 600 600
I 4320 R&M Roadway 29,846 800,000 124,117 2,349,040 2,349,040
4324 R&M Sidewalks & Barricades 20,301 35,000 19,978 35,000 35,000
4328 Street Repairs 690,291 - - - -
I 4330 R&M Street Striping 115,337 142,290 48,316 142,290 142,290
4332 Street Sweeping 99,394 130,000 96,425 108,840 108,840
4508 Misc, Construction Materials 816 - - - -
I 4514 Sign Maintenance 25,295 31,500 31,269 31,500 31,500
4516 Small Tools 2,164 2,500 2,531 2,500 2,500
4520 Street Repair Materials 43,041 30,000 62,582 50,000 50,000
I 4710 Office & Stationery Supplies - - 775 - -
4750 Safety Supplies 2,421 3,500 3,527 3,500 3,500
4760 Operating Supplies 17,519 14,500 14,580 14,500 14,500
I 4908 Education and Training 1,296 2,300 1,857 2,300 2,300
4916 Medical Exams 399 480 378 480 480
4924 Publications and Dues 146 400 108 500 500
I 4928 Uniforms and Laundry 4,112 3,550 3,534 3,550 3,550
4932 Advertising - - 178 - -
4936 EquipmentRental 1,723 2,000 838 2,000 2,000
5510 Capital Outlay Rental - Vehicle 35,290 35,290 35,290 18,100 18,100
.' 5520 GliIP.ital Ol!t1ay Rental - Equipment 52,980 52,980 52,980 32,990 32,990
5530 Capital 'Outlay Rental - Office - - - 830 830
....;t9taiOperatiBnsi&jM.airitenan~:... .-......-.".".....,.-..,.-..-. ',' 1i~9?;246 ....U.U664362. 2;9$3,470 .2933'470
I /1;231;442
",-.-'- - - .'--..' ;.. I.. . .,..
Caoital Outlav
6106 Gonst. & Street Maint. Equip - - - 1,200 1,200
I, 6122b Computer Equipment 4,506 2,500 2,905 - -
6199 Other EguipfT)E!i1t 6,360 5,100 2,490 - -
, 'N""aoj"""ih/"""" ".,,'" . '..jOS!)!) ,'./i/7;660. ."/$;$95 .Ui ,U1i.206
,'''6taFCa itlill'''Outlia'''"i'''''''i''( '."., . . .... ......1200
.:..,.,. ,'. " ,..,.,...".....,..... ::::::::::/<I'::::i:\ :; - ,', . ',:
_....,-,... ,'. .... .,"..', .'.'. .'."'.'. .,
I . "....,..,. ----. --..........., ".
Division Total $ 656 239 $1 840730 $1 031 598 $3361110 $3361.110
2
I
DRAINAGE MAINTENANCE
",..",.................,."...., ........-.-...'.....';..;.,",..... I
.:-.,....',-".,.,........ '" ,_......", ".,.".,.,..,:
'"',',',, "" " "...." .'
._,.""..,',__"',_,"",, ,n...'"',_"'____,_,_""',.",,
......" 0'...;.' ......";;... t' ... 'W'.'...
.[d;~~~ht~;I......................... I
ACTIVITY DESCRIPTION I
The Drainage Maintenance Division is charged with maintenance and repair of 39 5 miles of ..
improved channels and drainage culverts and the cleaning of major creeks throughout the
community Work in the improved channels consists of silt, debris, and graffiti removal; tree, I
shrubbery, and ground-cover pruning; concrete/fence repair and access maintenance. Work in the
major creeks consists of debris removal, hard stem plant removal and weed and grass mowing
where appropriate. Sand-bar and silt removal within watercourses is performed to maintain the I
hydraulic capacity of the streams. Drainage culverts, catch basins and desilting basins are
inspected annually, cleaned, and repaired as necessary
I
ACTIVITY GOALS AND OBJECTIVES
To improve surface drainage by keeping natural stream beds in a clear, unobstructed condition free I
of any debris and excess growth; to reduce flooding of low-lying areas by maintaining drainage I'
systems at optimum hydraulic efficiency; to reduce street and roadway flooding during rainstorms
by maintaining culverts and catch basins, and to complete an inventory of all storm drains within
the City I
The following 1996/97 fiscal year programs have been developed to improve the City's drainage
system and decrease the public flooding risk: I
1 To utilize the honor camp crews for 90 days starting July 15, 1996 to remove vegetation and
open the channels in Poway and Green Valley creeks. I
2. To make all drainage repairs caused by the January 1995 flooding
:.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
2900 - Trash franchise savings - $ 5,000 I
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1,1 123
DRAINAGE MAINTENANCE I
I, Public Services Department Division No: 408 Division Budget Detail i
'I
Obj, 1994-95 1.995-96 1995-96 1996-97 1996-9711
Code Ex ense Classification I Actual A roved Actual Proposed Approved,
I Personnel Ex ense I
Ran e Position Title I
.' 236.6 Ld, Const Maint Wkr 31,380 35,540 34,191 36,610 36,610
221.6 Const Maint Worker II 57,821 61,200 56,027 27,810 27,810,
I 1110 Salaries - Regular 89,201 96,740 90,218 64,420 64,420
1112 Salaries - Shift Diff, - 1,000 - 670 670
I 1140 Salaries - Overtime 3,403 2,500 626 1,670 1,670 II
1300 Employee Beneftis 32,063 36,260 33,563 22,7301 22,73011
; :'.::: ';:'.;:<. '-i-' .:.::;::;:::::,:::.~:::::::.,~:;_~_:.:;:;-::::::::;:; ::_::,'-:'__.': _ :::":;:.::,~:::'::,::::::'_'.:_:.:_:: ::, .;:,:::::,::::,,:,:":;:::,,::.: ::,:::,,::=::( _,;,:_:::' "';:': - ":;::'~' Co'. .. : I
I 124667\136500\124407 <89490 {>89'490
o erations and Maintenance
1726 Special Studies 26,913 - 50,185 - -
I 2900 Trash Removal 28,520 15,000 941 10,000 10,000
3120 Vehicle Operations 4,787 4,000 6,018 4,000 4,000
,I 3130 Vehicle Maintenance 11,905 15,500 18,890 17,OSO 17,050
3140 Travel and Meetings 74 400 - - -
4120 Other Contractual Services 9,726 38,400 39,116 43,400 43,400
I 4318 R&M Radios 300 300 229 1S0 150
4504 Culvert Cleaning 7,096 2,500 2,088 2,500 2,500
I 4508 Misc, Construction Materials 477 - - - -
4516 Small Tools 449 2,000 1,724 2,000 2,000
4750 Safety Supplies 282 300 832 300 300
I 4760 Operating Supplies 7,794 6,000 6,903 6,000 6,000
4908 Education & Training 225 - - 400 400
4916 Medical Exams 166 240 70 240 240
II 4924 Publications and Dues - 80 80 80 80
4928 Uniforms and Laundry 1,360 1,640 542 1,640 1,640
4936 Equipment Rental 4,993 5,000 1 ,400 5,000 5,000
I 5510 Capital Outlay Rental - Vehicle 23,000 23,000 23,000 8,230 8,230
5520 Capital Outlay Rental - Equip, 22,780 22,780 22,780 16,160 16,160
I 5730 Intergovernmental Fees 1,009 38,850 24,199 38,850 38,850
I
I 151856 ii'17599b. .....198997 \;156006156000
:_; :,. ...;......:....._ ,:::._,_,' ,_,_.:,:.:,;::: . ._.d.',"_".: . '
I 6122b Compliter Equipment 3,521 - - - -
......."..."".. ...........
............,.--.--,----,...,....
',...,.... "........
I .;.-.:.;.;..'.;.,...,,:.,..:,-.-:-:--.'.......
124
FACILITIES MAINTENANCE I
I
I
ACTIVITY DESCRIPTION I
The Facilities Maintenance Division provides both in-house, contract repair and janitorial functions I
for all City buildings and City structures. The City currently has 34 separate buildings ranging in
size from 200 sq. ft. to 10,000 sq. ft. The division is responsible for the recurring and preventative
maintenance programs for City buildings and provides emergency repair services in response to I
natural disasters and other unforeseen' events. The Division also audits energy usage, analyzes
energy data, performs upgrades to HVAC systems.
I
ACTIVITY GOALS AND OBJECTIVES
1 To provide contract janitorial services to City buildings. I
2. To effectively and efficiently administer facility contract repairs and provide in-house facility I
maintenance and repair service.
3. To develop and implement a preventative maintenance program for all City buildings. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGES I
4114 - Increase in janitorial contract performance + $ 20,000 I
4302 - Increase in HVAC contract and vent cleaning added +$ 9,000
4304 - Transfer floor mat cleaning and drape cleaning from Park Main!. Division +$ 5,520
4720 ~ Transfer cost of janitorial supplies from Park Maintenance Division + $ 14,400 I
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I 125
FACILITIES MAINTENANCE
I, PLiblic Services Department Division No: 409 Division Budget Detail I
Obj. 1994-95 1995-9611995-96 1996-97 1996-971
I Code Ex ense Classification Actual A roved Actual Pro osed A roved
Personnel Ex ense
Ran e Position Title
I 236.6 Lead Const Maint Wkr - - 16,292 31,040 31,040
221.6 Const Maint Wkr II - - - 26,720 26,720
I 1110 Salaries - Regular 16,292 57,760 57,760
1112 Shift Differential - - - 500 500
.' 1140 Salaries - Overtime - - 2,323 2,000 2,000
1300 Employee Benefits - - 4,137 22,280 22,280
I '....._......._,_..,......__,....,.....'...._ _.,.... ___'-'n",'''''':::,
8:2546\'82:540
o erations and Maintenance
,I 3120 Vehicle Operations 2,614 1,500 3,224 2,000 2,000
I 3130 Vehicle Maintenance 441 1,100 2,130 1,210 1,210
4114 Contract Building Maintenance 64,826 65,000 82,325 85,000 85,000
4302 R&M Air Conditioning 9,096 14,000 9,365 23,000 23,000
I 4304 R&M Building 13,985 36,000 33,476 43,020 43,020
4306 Elevator Repair & Maintenance - - 15 - -
I 4308 Equipment Repair & Maintenance - - 52 - -
4318 Radios Repair & Maintenance - - - 50 50
I' 4320 Roadway Repair & Maint 18 100 - - - I
6001
4516 Small Tools 37 100 70 600
I 4720 Janitorial Supplies 1,096 14,000 14,303 28,400 28,400
4760 Operating Supplies 8,123 10,500 22,876 14,500 14,500
4928 Uniforms and Laundry 21 1,560 2,527 680 680
I 4932 Advertising - - 243 - -
4936 Equipment Rental - 250 255 2.50 250
I 5510 Capital Outlay Rental - Vehicles 2,140 2,140 2,140 550 550
I
/:102397 ....146250i173001!ii199260GSS.Z60
I
6130 Shop Tgols - - 443 - -
I 6122a Computer Hardware 3,521 - - - -
I
TRAILS AND OPEN SPACE MAINTENANCE I
,........---.-.........-,.,. ". ...,-".",. I
.. '_...'''d .._,_...,..._...___ ,.
. ,. ., , , , , ":.' " "
..."....;:.: ,':.",',,":,.,' ':.:
., ,. .. "'---','-',,',,--- -. ,.
. "."." ',,"
""""",'.'-'--' ..:.......:.'.'...'......-..:..:: '.
." ". ,., ,'" ,. .".
.....................itPi\lisi99.Actiyity.....................\
.... ..itomm~ntClrYr..................... I
ACTIVITY DESCRIPTION
The Trails and Open Space Division is responsible for the development and maintenance of I
the City's trail system and open space areas not within the landscape maintenance districts. I
The Division coordinates and supervises volunteer assistance groups and programs,
including the Eagle Scouts, California Conservation Corps, Adopt-A-Trail program and local
civic organizations, The division coordinates the planning of trails systems, obtains I
necessary easements, and is responsible for the construction of new trails and
improvements to existing trails and open space.
ACTIVITY GOALS AND OBJECTIVES I
1 Meet riding, hiking and alternative transportation needs of the community; to ensure I
effective maintenance of City trails and open space areas in order to accommodate
continuous public use
2. To increase the use of volunteers and other cost-effective resources for construction I
and maintenance
3 To provide volunteer programs and pursue grants available for trail construction I
4 The division has proposed to use the California Conservation Corps (CCC) intern I
program in fiscal year 1996/97 to assist in the maintenance of City trails and tree
planting in the City's open space I
ACTIVITY WORKLOAD STATISTICS 1995-96 1996-97 I
ESTIMATED FORECAST
Miles of developed and maintained trails 61 61 I
Total undeveloped park acreage (open 3,037 3,037
space) maintained I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
5710 - Decrease in contract with California Conservation Corps - $ 10,500 I
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. 127
I TRAILS AND OPEN SPACE MAINTENANCE
I Pilblic SerVices Department Division No: 410 Division Budget Detail II
Obj. 11994-95 1995-96 1995-9611996-97 I 1996-97 Ii
I Code Expense Classification Actual Approved Actual . Proposed I APproved!l
Personnel Exoense I :.
I
I Ranoe Position Title
234.5 Park Maintenance Wkt III 35,338 34,800 35,536 35,8!iO 35,850
I 1110 Salaries - Regular 35,338 34,800 35,536 35,8!iO 35,850
1140 Salaries - Overtime 1,175 1,000 439 1,000 1,00011
1300 Employee Benefits 13,213 14,550 13,845 13,2"101 13,21OI!
I
............ ......................,.. .......... ..., ........ .... '.."" ,. ... ,. .., . ,'.,' .".1
. Total Person nel . ..... 49,726150,350J 49,8201.' 50;060150:0601[
-I ODeratiolis and Maintenance I I Ii
I
3120 Vehicle Operations 828 873 873 7130 780
I 3130 Vehicle Maintenance 683 2,310 1,109 2,540 2,540
3140 Travel & Meetings - - 250 - -
I, 4514 Sign Maintenance 327 1,000 106 1,300 1,300
4516 Small Tools 23 1,200 908 2,000 II
2,0001
4730 Photographic/Copy Supplies - - 101 - - I
I 4750 Safety. Supplies 493 500 482 500 500li
4760 Operating Supplies 7,212 7,500 7,870 7,500 7,500 I
I 4770 Landscape Supplies - - 3 - -
4904 Community Relations 1,275 4,000 2,925 4,000 4,000
I 4908 Education and Training - 40 - 40 40
4916 Medical Exams 76 - - -
.' 4922 Printing - 2,000 437 2,000 2,00011
4928 Uniforms and Laundry 597 400 301 350 3501
5510 Capital Outlay Rental - Vehicle 870 870 870 4,440 4,4401
I 5520 Capital Outlay Rental - Equipment 1.,920
- - - 1,920
5710 Other Contractual Services - 21,000 - 10,500 10,500
I
.' ......Tdt;:ii06~tati6h~&.Maint€la~r1C~......)... /12384 "41693 "'16235 ..........37.870 ".,'."'1
"'37870
I Caoital'Outlav
6136. Telecommunications Equipment - 900 26 ~ -
Wig OtherEquipment 9,125 2,650 2,758 5,000 5,000
I
Tdt~iCt'lbitaiOoHaV" ....... ""}9125' '}3550 ,.'....2784 ..,.........--...;....;..;. .........---....
.....SCIOQ .... "'5000 .
}., "),!
I, Divisioh Total $71 235 ~95593 ~68 839 ~92'930 $92 930
128
PARK AND LANDSCAPE MAINTENANCE I
.., . .... PublicSerVic:esDepartrnent Divisioh,.Activity I
..C6mmentary ,I
ACTIVITY DESCRIPTION
The Parks and Landscape Division is responsible for the maintenance of 15 public parks, ..
recreational facilities and equipment; public restrooms; grounds maintenance for the City's water
pump stations and reservoirs; Lake Poway wilderness campground, Poway Road medians, I
landscaping along Poway creek, Ted Williams Parkway, Pomerado Road, Community Road, Twin
Peaks Road, Budwin Lane parking lot, Espola Road south of Twin Peaks Road, grounds
maintenance around all City facilities; administration of south Poway sports complex maintenance I
contract; a five and six acre citrus grove, one-half mile of train track at Old Poway Park; and an
active Adopt-A-Park program.
ACTIVITY GOALS AND OBJECTIVES I
To ensure the attractiveness of public landscape areas throughout the City on a year-round basis; I
to efficiently maintain park grounds, facilities, and equipment to ensure continuous and enjoyable
public use, to effectively utilize volunteer labor forces; and to retrofit all of the City's irrigation I
systems to drip where feasible.
1995-96 1996-97
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED I
Acreage maintained 200 203
Building floor space maintained (square feet) 31 ,400 31 ,400 I
Restrooms maintained 35 35
Ballfields maintained 6 6 I
Soccer fields maintained 6 8
Tennis courts maintained 4 4 I
Basketball courts maintained 6 6 I'
Playground sites maintained 15 15
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
4720 - Janitorial supplies cost transferred to Facility Maint. Division - $ 14,090 I
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129
I PARK AND LANDSCAPE MAINTENANCE I
I
Public Services Department Division No: 411 Division Budget Detail I
I
Obj. 1994-95 1995-96 1995-96 I 1996-97 1996-97 I
Code ExDense Classification Actual ADDroved Actual Pro Dosed AD 0 roved
I Personnel ExDense I
Ranoe Position Title
249.5 Landscape Maint. Sup (1) 124,230 40,440 41 ,568 41,640 41,640
I 234.5 Park Maint. Wkr III (3) 104,403 95,430 105,587 107,540 107,540
219.5 Park Maint. Wkr II (9) 235,346 264,770 303,901 277,490 277,490
209.5 Park Maint. Wkr 1(1) 38,262 14,120 9,407 23,560 23,560
I 203.6 Secretary II 25,554 25,550 24,924 26,320 26,320
209.5 Par~ Maint. Wkr. I (2 PfT) 16,513 31,980 26,431 23,570 23,570
1110 Salaries - Regular 544,308 440,310 485,387 476,550 476,550
1112 Shift Differential - 480 - 480 480
I 1130 Salaries - Part-Time 18,715 31,980 26,431 23,570 23,570
1140 Salaries - Overtime 7,894 9,000 6,835 9,000 9,000
1300 Employee Benefits 198,262 187,820 189,953 171,360 171 ;360
I ;i;{.. .........i.{;rotal...Personnel....\i ........................... ,. 769179 \669'.'590 i\ 7d86b61680960J!/"6809601
ODerationsand Maintenance
2110 Gas and Electricity 21,569 6,870 14,562 9,300 9,300
I 2900 Trash Removal 8,734 - - - -
3110 Reimbursed Mileage 2,012 650 219 400 4001
3120 Vehicle Operations 18,709 13,000 18,527 13,000 13,000
I 3130 Vehicle Maintenance 28,387 28,900 19,247 31 ,79b 31,790
3140 Travel and Meetings 3,023 2,890 1,804 1,740 1,740
3310 Telephone 2,540 1,920 984 1,980 1,980
I 4116 Contract Landscape Maintenance 59,800 53,200 56,091 56,200 56,200
4304 R&M Building 17,985 10,460 3,881 10,000 10,000
4308 R&M Equipment 9,728 14,400 8,581 11 ,000 11 ,000
I 4318 R&M Radios 780 1,000 597 650 650
4514 Sign Maintenance 350 1,500 1,230 1,500 1,500
4516 Small Tools 1,796 2,040 1,596 2,040 2,040
II 4710 Office & Stationery Supplies 1,596 1,200 1 ,408 1,200 1,200
4720 Janitorial Supplies 35,103 14,090 11 ,031 - -
4750 Safety Supplies 2,046 3,400 3,623 2,900 2,900
I 4760 Operating Supplies 17,154 25,430 22,640 23,430 23,430
4770 Landscaping Supplies 39,576 41,350 41,661 46,150 46,150
4904 Community Relations - 1,500 334 1,500 1,500
I .4908 Education & Training - - 69 3,45.0 3,450
4914 Joint Use Agreement-PUSD 34,250 43,450 34,250 43,450 43,450
4916 Medical Exams - - 210 - -
I 4922 Printing 280 650 187 650 650
4924 Publications and Dues 835 780 753 87Cl 870
4928 Uniforms and Laundry 5,517 7,560 6,180 6,18Cl 6,180
I 4936 Equipment Rental 89 500 621 500 500
5510 Capital Outlay Rental - Vehicle 26,720 10,660 10,660 9,000 9,000
5520 Capital.Outlay Rental - Equipment - 15,740 15,740 12,5.60 12,560
5530 Capital Outlay Rental - Office - - - 810 810
I \ Tofal\Ooerations'&..Maintenance....., ;;338519 \I303.'140. :}276686. 292250 1;.29.2250
:<t~f /--- -.'!
.CaDitalOutlav - I
I 6122 Computer. Equipment - 2,500 2,905 -
6126 Park Equipment. - 6,500 4,266 8,500 8,500 I
6199 Other Equipment 12,458 8,940 8,072 10,400 10,400 I
I TotalCaoitalOUtlav\ .i;.......... .'12458 '. . '.17940 .15243 ........\;....1.8...900. I.1S'900
Division Total ~1120 216 ~990 670111000535 $992 110 $992 110
I
SPECIAL LIGHTING AND LANDSCAPE DISTRICTS
.. . .,...,.---,'-.,'-,-'". I
Public;Sel"Vicesp~pait.rtl~nt . Qivis.ioI1Ac::tivity I
. .. QomiTIehtarY
ACTIVITY DESCRIPTION I
The Special Lighting and Landscape District Division is responsible for the maintenance of ,
public rights-of-way and open space within the boundaries of landscape and lighting
maintenance districts. City staff administers the program by providing engineering services,
contract inspection and supervision, clerical and accounting support, in-house maintenance and I
repairs as needed, and provides staff assistance to advisory committees.
ACTIVITY GOALS AND OBJECTS I
To ensure that all associated public grounds are attractively maintained and suitable for public I
use at all times, to effectively administer each special assessment district in the most cost
efficient manner; and to ensure all street lights, traffic signals, and flashing beacons are properly
maintained and are repaired in a timely manner I
TOTAL
BUDGET
0421 - Landscape District 83-1A $195,900 I
0422 - Landscape District 86-1 198,410 I
0423 - Landscape District 86-2A 21,550
0424 - Landscape District 83-3 21,010 I
0425 - Landscape District 87-1 341,560
0426 - Landscape District 86-2B 41 ,130 I
0427 - Landscape District 83-1 B 26,080
0428 - Landscape District 86-3B 13,890 I
$859,530 I
0470 - Lighting District 86-4 $638,470
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 1
Increase mainly due to increased utility costs for +$32,860 I
SDG&E and Pacific Bell (Telemetry) primarily within
the Lighting District I
I
131
I SPECIAL LIGHTING AND LANDSCAPE DISTRICTS
I 'Public Services Department Division No: 420 Division Budget Detail
.Ob} 1994-95 1995~96 1995-96 1996-97 11996-97
I Code 'Expense Classification Actual Approved Actual Proposed Approved
Personnel EXDense
Rance Position Title
I 249.5 Landscape Maint. SUPVL - 40,430 43,278 41,640 41,640
238.1 Management Aide 34,763 36,080 39,671 37,160 37,160
I 1110 Salaries - Regular 34,763 76,510 82,949 78,800 78,800
1130 Salaries - Part Time 1,502 - 451 - -
I 1140 Salaries - Overtime 2,961 1,500 644 - -
1300 Employee Benefits 11,271 28,820 25,664 26,420 26,420
I I "-".: ._'-::::'._',:'-.-:.:::",.,.-:,",:::>:::,-_.:::--,-:; .....106830 i105220 ...... .........10522 0
Total Personnel.'.. T 50497 ..... '109708
Operations and Maintenance I
I
LMD 83-01A - 0421 138,261 195,900 150,434 194,140 194,140
LMD 86-01 - 0422 177,475 198,410 192,162 205,290 205,290
I LMD 86-02A - 0423 16,352 21,550 20,414 25,910 25,910
LMD 86-03A - 0424 17,417 21,010 18,373 25,220 25,220
I LMD 87-01 - 0425 304,476 479,150 482,605 465,~90 465,.190
LMD 86-02 - 0426 32,330 41 , 130 34,520 39,640 39,640
I LMD 83-01B - 0427 21,908 26,080 25,171 26,800 26,800
LMD 86-03B - 0428 4,978 13,890 7,320 17,140 17,140
I Lighting District - 0470 540,052 638,470 499,873 640,140 640,140 I
I
5106 Expense Credits (62,002 (106,830 (141,418) (102,450) (102,450 I
I
I
I
I .......ToiatOb~raiioh~&....Mi:iihtenahi:fe.. 1'191'247 .....1.....528760 1;;289454- 1i5i37020 +1.....537;020
CaDital Qiltlav
I ;6122a Equipment- Office,General 389 - - - -
-
'I'
,
i ...
.T6tai...Callit~j?Outl~Ni............................. ,~....... I'.' ...... '" .' .. . ,..\,..;2;.............."T
389 "".'.'
I '. bivisionTotal 1$1 242 13311 6355901$1 399 162 $1 642240 11 642240
132 I
SAFETY SERVICES I
I
City Manager I
013
I
Assistant I
City Manager
013 I
Director I
Safety Services I
500
I
Fire Fire Paramedics Law I
Suppression Prevention Enforcement
503 I
501 502 504
I
I
I
I
I
I
I
~ r.,
I 33
SAFETY SERVICES
I
I
I. EXPENSE 1994-1995 1995-1996 1995-1996 1996-1997 1996-1997
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions 34 34 34 34 34
Personnel Expense $ 2,524,743 $ 2,543,290 $ 2,546,504 $ 2,461,090 $2,461,090
I Operations and
Maintenance 4,121,134 4,609,190 4,428;909 4,866,890 4,866,890
I Capital Outlay 103,818 51,070 61,696 57,510 57,510
I
I
I OVERVIEW COMMENTARY
The Department of Safety Services provides fire and police services to the citizens of P9way. The
I Department is divided into five divisions: Office of the Director, Fire Suppression, Fire Prevention,
Paramedics, and" Law Enforcement.
I Law enforcement is provided by the San Diego County Sheriff's Department. There are 45 sworn
personnel and 13 non-sworn personnel. Services provided include: Traffic Enforcement, Drug
Education and Enforcement, Gang and Juvenile Intervention, Crime Prevention and Investigations.
I The staffing for fiscal year 1995-1996 (eight hour units) is as follows: five (5) detectives; ,seven (7)
patrol units, 7-day with relief; two (2) 4-wheel drive units, 7-day with relief; one (1) substar)ce abuse
officer; on"e (1) deputy sheriff, DARE Program; one (1) detective, gang suppression; f9ur (4) traffic
I units, 7-day with relief; two (2) motorcycle units, 5-day without relief; one (1) communications
dispatch unit,5"day without relief; and three (3) community service officers.
I
I
I
I
I
134
I
DIRECTOR OF SAFETY SERVICES
I
_.e",_""
SafetY$rarvices[)epartmeht .'...... I
. .[)iVi~i8P.f\ctivity
Commentary .
ACTIVITY DESCRIPTION I
The Director of Safety Services provides highly responsible and technical staff assistance to the
City Manager and City Council. The Director serves as the Fire Chief, Administrator of City's Law I
Enforcement contract, as well as a liaison with the San Diego County Sheriffs Department.
Three Fire Battalion Chiefs and a Sheriffs Captain manage the Operational Divisions which I
consist of Fire Suppression, Fire Prevention, Emergency Medical Services and Law Enforcement.
ACTIVITY GOALS AND OBJECTIVES I
1 Increase public awareness and contact by informing citizens of available services through I
an enhanced community relations program.
2. Provide the community and its service groups information on disaster planning and home I
emergency preparedness.
3. Promote a positive work environment for employees by enhancing communi-cations, I
safety and employee development through dedication and commitment. I
4 Provide the amount and quality of employee training necessary to provide an optimal level
of emergency services to the community I,
ACTIVITY WORKLOAD STATISTICS
1995-1996 1996-1997 I
ESTIMATED PROJECTED
Fire Calls 198 208 I
EMS Calls 1,268 1,331
Misc. Calls ~ ~ I
Total 2,052 2,154
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
I
None I
I
I
135
I[ DIRECTOR OF SAFETY SERVICES I
II Safety SerVices Department Division No: 500 Division Budget Detail I
, Obj, 1994-95 1995-96 1995-9611996-97 1996-97 I
Code Ex ense Classification Actual A roVed Actual Proposed APproved!1
I Personnel Ex ense II
Ran e Position Title
I 323.3 Director 82,878 82,880 87,055 87,850 87,850
304.7 Fire Battalion Chief 69,857 69,860 72,063 73,000 73,000
I 228.1 Administrative Secretary 23,198 32,650 34,288 33,620 33,620
1110 Salaries - Regular 175,933 185,390 193,406 194,470 194,470
I 1130 Employee Benefits 61,195 74,220 64,057 54,710 54,710
."... ""...... .......... '" ...",.. ,_.
.., - ,',n ....... .
237128 "'259610, 257463:249180' 249180i
I o erationsand Maintenance
1510 Temporary Services 7,424 - - - -
I 1712 Data Processing Consultant 1,930 2,500 1,823 1,500 1;500
3110 Reimbursed Mileage - - 13 -
I 3120 Vehicle Operations 4,019 1,250 4,592 1,250 1,250
3130 Vehicle Maintenance 2,223 3,150 3,095 3,470 3,470
3140 Travel and Meetings 801 2,510 2,604 2,460 2,460
I 3310 Telephone 2,447 2,300 2,547 3,420 3,420
4120 Other Contractual Services - - - 1,500 1,500
I 4304 R&M Building - 400 162 400 400
'. 4308 R&M Equipment 3,708 6,700 2,798 6,380 6,380
4710 Office & Stationery Supplies 1,475 1,650 1,556 1,650 1,650
I 4720 Janitorial Supplies 176. 150 166 150 150
4730 Photographic/Copy Supplies - - - 300 300
I 4760 Operating Supplies 633 750 719 750 750
4904 Community Relations 80 340 188 500 500
4908 Education &Training - - - 300 300
I 4922 Printing 458 930 994 930 930
4924 Publications and Dues 840 820 464 860 860
I 4928 Uhiforms,and Laundry 275 280 275 280 280
5510 'Gapital Outlay Rental - Vehicles 5,170 5,170 8,880 3,020 3;020
5530 Capital Outlay Rental - Office Equip. 3,710 3,710 - 1,750 1,750
I .:.:,-",;.,:::..;.-.;.;,...,-.;....,.,.....-....,-....,.,..., : ,:,:::.:,:..:-;""';';',""":',';.',;.".'..;.......',..,-.-...",-,....,- ....'_.::.':... ,'.--.
"",..:.:--,-.:-",,--"'::::.,.:..:.,..:._.', ,...::::.:.:.':.-:..-......_,.-'.:::::.:'.,<:.-.::.':.'.-...:,.:'::'-" '''', ..." ":.',.-...." .., SOiS'70 ' " SO 870
Total.Q' erationsandMaihtenance >35369 '32610 30876, '"
I Ca ital Outla
6122a Office Equipment - 750 750 - -
6'122b CompUter Hardware - - 1,295 1,000 1,000
I~ 6122c GomputefSoftW~re - 1,900 2,444 - -
I,
136 I
FIRE SUPPRESSION
I
... .$ClfetySE;lrvicesDePClrtmel1t .Rivi~ionA.s~ivity I
<..Conlr'nentary..
ACTIVITY DESCRIPTION I
The mission of the Fire Suppression Division is to reduce the loss of life and property from I
fire, medical and environmental emergencies through education, hazard reduction and
response I
This is accomplished by providing adequate fire protection at reasonable costs; reducing fire
risks through fire prevention education and pre-fire planning; and controlling fire losses by I
maximizing firefighter training utilizing measurable objectives and stahdards.
The Fire Suppression Division consists of 27 personnel which includes one (1) Fire Battalion I
Chief responsible for training and operations, six (6) Captains, six (6) Engineers; six (6)
Firefighters and nine (9) Firefighter/Paramedics.
'I
ACTIVITY GOALS AND OBJECTIVES
1 All Fire Captains are to complete the California State Rescue Systems 2 curriculum. I
2. Develop in-house Emergency Medical Technician (EMT) Recertification Program with I
defibrillation and combitube skills.
3 Provide the amount and quality of employee training necessary to provide an optimal I
level of emergency services to the community
I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
None I
I
I
I
I
I
10,7
I FIRE SUPPRESSION
I I Safety:Services Department Division No: 501 Division Budget Detail
Obj. 1994-95 11995-96 1995-96 1996-97 I 1996-97 1
I Code Expense Classification Actual Approved Actual Proposed I Approved
Personnel Exoense I
RanQe Position Title I
I 304.7 Fire Battalion Chief 69,857 69,860 70,346 73,000 73,000
274.2 Fire Captian (6) 313,674 313,680 322,172 335,070 335,070
259.9 Fire Engineer (6) 271,896 271,920' 298,326 287,210 287,210
I 249,3 Firefighter (9) 337,769 373,620 254,773 391,860 391,860
Firefighter (T/PT) - - 22,375 - -
I 1110 Salaries - Regular 993,196 1,029,080 945,617 1,087,140 1 ,0~7, 140 I
1120 Salaries - Part Time - - 22,375 -
1140 Salaries - Overtime 128,172 112,480 124,644 112A80 112A80
I 1150 FLSA Pay 16,363 32,770 16,704 22,910 22,910
1300 Employee Benefits 381,785 441,750 365,9911 352,1301 352,130
. """,....,........;;._,...;;-;;,-,..,-,..,-.'_.. 11519516 15746601. 1574660
.,-. ......-.......--'--.-., .". 1616080. 1475331
· TbtaFPersonneF\
I Ooerations and Maintenance I
1520 Volunteer Service 17,922 20,000 16,967 20,000 20,000
2110 Gas and Electricity 23,600 24,320 22,922 23,960 23,960
I 2900 Trash Removal 761 1,500 - 1,500 1,500
3110 Reimbursed Mileage 54 250 7 250 250
3120 Vehicle Operations 11,944 12,380 12,727 12,380 12,380
I 3130 Vehicle Maintenance 11,607 35A20 27,625 38,960 38,960
3140 Travel and Meetings 2,374 2,430 2,409 2,310 2,310
3310 Telephone 7,152 8,350 5,195 7,080 7,080
4106 Dispatch Contract - Fire 53,365 66,920 60,069 66,080 66,080
I 4120 Other Contractual Services 26,661 25,100 29,531 30,250 30,250
4304 R&M 'Building 17,284 14,640 9,914 14A80 14,480
4308 R&M Equipment 5,673 5,540 4,825 6:860 6,860
I 4310 R&MFire Hydrants 303 1,000 815 1,000 1,000
4318 R&MRadios 10,533 13,740 10,811 13,740 13,740
4516 Small Tools 475 500 399 500 500
I 4710 Office & Stationery Supplies 1,654 2,000 3,005 2,000 2,000
4720 Janitorial Supplies 2,888 2,500 2A94 2,500 2,500
4730 Photographic/Copy Supplies 389 350 449 350 350
4760 Operating Supplies 16,940 20,150 18,693 21,230 21,230
I 4904 Community Relations 658 750 1,362 750 750
4908 Education and Training 3,396 2;8bo 2,785 3;800 3,800
4916 MedicaFExams 4,613 5,640 2,553 5,460 5,460
I 4920 Outside Emergency Assist. 1,966 15,000 580 15,000 15;000
4922 Printing. 446 1,200 605 1,200 1,200
4924 . Publications and Dues 857 850 1,289 850 850
I 4928 Uniforms and Laundry 14,184 14,000 13,298 13,720 13,720
5510 Capital Outlay Rental - Vehicle 83,290 83;290 83,290 108,280 108;280
5520 CapitalOutlayRental- Equip, 1,380 1;380 1,380 2,110 2,110
5530 Capital Outlay Rental - Office - - - 360 360
I 5730 Intergovernmental' Fees 1,078 1,300 1,129 1,300 1,300
Total Ooerations &. Maintenance.'.' . 323447 .. 383300 337128 418260 ' ""416260
I iCaDitalOutlav
6100 . e~pitali0utlay 50 A07 46,820 54,579 49,480 49,480
I ;rot8ICaoifaIOUtlaV/'.... 50407 "\46820 ..../..54579 ".\\49480 .'.'..'......,......49480
Division Total ~1 893 370 ~2 046 200 $1 867038 $2 042 400 $2 ()42 400
138
I
FIRE PREVENTION
I
Safety Services Qepartmeht . .... I
Qi"isipnActi"ity..
."............ ..................,.,,,,',' ,'",,,,,..'.'
Commentary
ACTIVITY DESCRIPTION I
The Fire Prevention Division is responsible for the health, education, and welfare of the City I
as it relates to fire prevention and safety Through Fire Prevention, our primary goal is to
reduce property damage and injury to the citizens of Poway I
The division presents public fire education programs to all grade levels in our City schools,
organizations and the business community Information or presentations are available to any I
group or homeowner upon request. Fire Prevention Week activities include making contact
with more that 8,000 children, and culminate with our annual Open House at Fire Station 1
Plan checks are performed on all phases of development and construction within the City I
The service includes development reviews, new residential, commercial, and industrial
construction, tenant improvements, fire alarm and sprinkler system plan checks, etc. .
Fire investigation is another responsibility of the Division. Fires of unknown or suspicious
cause are investigated by the San Diego County Sheriff Arson and Bomb Unit. Other I
programs include juvenile. fire setter counseling, hydrant maintenance, mapping, and pre-fire
planning I
ACTIVITY GOALS AND OBJECTIVES I
1 To implement the 1994 Uniform Fire Code policies and new National Fire Prevention
Association (NFPA) standards. I
2, To initiate a self-fire inspection program in the business community
3 To maintain fire safety public awareness through the open house and school I
presentations.
4 To review plan check processes for streamlining opportunities and perform an I
evaluation of the fee schedule for fire prevention services I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None
I
I
I 139
FIRE PREVENTION
I Safety Se~ices Department Division No: 502 Division Budget Detail
Obj. 1994-95 1995-96 1995-961 1996c97 . 1996-971
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Exoense i
Rance Position Title I
Fire Battalion Chief 69,856 ,I
I 3047 69,860 71,116 73,000 73,000 '
259.9 Fire Inspector 45,316 45,330 46,796 46,680 46,680
252.6 Code Comp Officer 12,384 - - - -
I 218,1 Secretary III 29,841 29,540 30,733 . 30,430 30,430
1110 Salaries - Regular 157,397 144,730 148,645 150,110 150,110
I 1140 Salaries - Overtime 1,669 15,120 1,078 - -
1300 Employee Benefits 57,796 54,840 59,605 45,380 45,380
......'.. ~.................................... 216862 .-'.'.'.'...-,.., ,. '195490 '.......... i
"'''.01 ......... 214690 209328 195490il
I Ooerations and Maintenance
1510 Temporary Services 4,756 - - - -
I 3110 Reimbursed Mileage - 100 23 100 100
3120 Vehicle Operations 3,097 1,600 2,895 1,600 1,600
I 3130 Vehicle Maintenance 2,416 3,310 1,888 3,640 3,640
3140 Travel and Meetings 1,829 2,600 1,909 2,650 2,650
3310 Telephone 842 1,200 862 1,200 1,200
I 4112 Contract Inspection 14,872 30,000 27,518 31,620 31,620
4120 Other Contractual Services 15,552 - 2,700 - -
I 4122 Plan Check/Map Processing 21,009 17,400 5,164 17,400 17,400
4516 Small Tools - - - 300 300
4710 Office & Stationery Supplies 484 500 490 500 500
I 4730 Photographic/Copy Supplies 75 300 93 300 300
4760 Operating Supplies 2,453 3,300 844 3,000 3,000
4902 Cal-ID Safety Systems - - 2,173 - -
.' 4904 Community Relations 3,751 5,000 4,823 5,000 5,000
4908 Edeucation and Training 350 300 175 300 300
I 4916 Medical Exams - 270 - 270 270
4918 Nuisance Abatement 27,116 - - - -
4922 Printing 2,256 2,500 1,745 2,500 2,500
I 4924 Publications and Dues 1,207 1,350 1,391 1,350 1, 350
4928 Uniforms and Laundry 275 280 275 280 280
I 5510 Capital Outlay Rental-Vehicle 4,120 4,120 4,120 6;340 6,340
5530 Capital Outlay Rental-Office 890 890 890 870 870
I ,.""",' ";"'--"'-"'" ;,;;,...,..".-...-;.'..-..:-,.:-:.'...'.'..-,....,.-',._'----,-,-,--,-," ',--'-,",..,"'-"-","
"''''_'____,'_'''',_,',._'''''''''______','',_,',.,"_.', "",,,,', ,,,c. . .. '"" .:'.
..__::,:..........;'...-,.,..:.:..:,..,.-'..,::.'.".-.-,.-:-,"c_:::,_:-.'::"-:":,-.::-"_,.-.:,",:":-',::,.__'::
....T6H31 0beratioJ-is and Maintenance.".. 1 07350. "75020 ... .59978 \79:226 .'/7922 0
Caoital0utlav
'I' 6122a ' .office Eauioment - - 1004 780 780
..:',.,;'-:..-:-,::-:.--......-..-.,..<..'...,::::......"""":"-,.'.-".',,:.",,.,.:.::::;:,,.::;:: '.... 1.......-.................... Ii ... ...... .... 7a6
'.Totalca6ltalout!,IJi.. .. .....,..i,
I, .....
Division Total ~3?4 212 ~289 710 1$270310 $275490 .$275490
140
I
PARAMEDICS
I
"~':
SafetY Services . Division ActivitY I
Department Commentary
ACTIVITY DESCRIPTION I
The Department of Safety Services provides Paramedic service with the assistance of nine (9) I
Firefighters who also serve as Paramedics:(all risk personnel). This method of delivering
advanced pre-hospital care provides the most cost effective means of operating a Paramedic I
am