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Final Budget FY 1995-1996 I I I I I I .:. TJl"adi tilO>D lO>f JExccelileJllloe .:. I I I I l;.ijr.}'}~':':1. "1.;;:1 '1-:" - ~1~ '~'.t ,..'.' I I I I I I CITY OF POWAY CALIFORNIA I I FINANCIAL PROGRAM 1995-1996 I I I I I CITY OF POWAY I CITY COUNCIL AND REDEVELOPMENT AGENCY I I I I I DON HIGGINSON, MAYOR AND CHAIRMAN . SUSAN CALLERY, DEPUTY MAYOR AND VICE-CHAIRMAN I MICKEY CAFAGNA BOB EMERY I BETTY REXFORD I I I I I I I I I I I CITY OF POWAY I BUDGET REVIEW COMMITTEE I I RICHARD BURKE I MARK GORDON JERRY HARGARTEN I TOM MORRIS I ROGER WILLOUGHBY I I I I I I Prepared by. Administrative Services Department Peggy A. Stewart, Director I Andrew White, Finance Manager I I I I CITY OF POWAY I DIRECTORY OF CITY OFFICIALS I I CITY MANAGER I JAMES l. BOWERSOX I I ASSISTANT CITY MANAGER DIRECTOR OF ENGINEERING SERVICES I JOHN D. FITCH MARK S. WESTON I CITY ATTORNEY DIRECTOR OF PLANNING SERVICES I STEPHEN M. ECKIS REBA WRIGHT-QUASTLER CITY CLERK/TREASURER DIRECTOR OF PUBLIC SERVICES I MARJORIE K. WAHLSTEN JAMES R. WILLIAMS I DIRECTOR OF ADMINISTRATIVE SERVICES DIRECTOR OF REDEVELOPMENT SERVICES PEGGY A. STEWART WARREN H. SHAFER I DIRECTOR OF COMMUNITY SERVICES DIRECTOR OF SAFETY SERVICES I ROBERT L. THOMAS MARK A. SANCHEZ I I I I I I I CITY OF POWAY REDEVELOPMENT ADVISORY COMMITTEE I I I CARLTON (DUKE) AYERS RICHARD BURKE I DAVID CHURCHILL I JAMES CROSBY KENNON DIAL I DARWIN DRAKE I ALAN DUSI JOYCE EISWALD I MARGARET LESTER I GORDON MEYER I MARY MITCHELL TOM TREMBLE I ROGER WILLOUGHBY I BOB WOLINSKI I I I I TABLE OF CONTENTS I Guide to Reading the Budget Document I ............ . .. . ,. . .. , i City Manager's Letter of Transmittal .".. . . ....... . vii Program Expenditures ... . ..... . . . ....... . ..... . ix I Budget by Fund .. .. . ... . .... . ...... . " , xi Employee Positions, Classifications, and Salary Ranges .... . .. . .. . xv Revenues by Funds and Sources , . . . . . . ..... . . . . . , , 1 I $ummary of Sources and Uses of Funds .. , , . ... . . . ... . 13 Fund Activity Detail . .. . .. , .. , .. ........ .... . .... . , , 17 General , , , , ,. , ..... . .. . , . ... . . . 18 I Street Improvement - Gas Tax Fund ..... . . . . . .. . ... . 19 Park Improvement and Coastal Sage Fund . .. . .. . .. . ... . 20 I Drainage Fund (Funds 231 and 232) . , ... . . . . . . . 21 Grant Funds .... . . , . ... . ... . . , , , 22 Special Assessment Districts Fund (Funds 261 and 275) ... . 23 I Street Development Fund (Funds 221 and 222) , , , , 24 Proposition "A" Sales Tax Fund . . . .. . . . ., , , , , , 25 Municipal Improvement Fund . . . . , , 26 I Commuriity Facilities District #1 ... . . . ... . 27 Community Facilities District #88-1 . ..... . 28 Comunity Facilities District 1990 #88-1 ... . 29 I Debt Service Fund ..... . , , 30 Debt Service Fund - Community Facilities District #1 31 Debt Service Fund - Community Facilities District #88-1 32 I Water Fund , . . . .... . .. , . . , , 33 Sewer Fund . . 34 Capital Replacement Fund . . 35 I Trust Funds .. . " , 36 Ubrary Endowment Fund ,. , , , 37 Performing Arts Donation Fund , , . 38 I Bond Interest and Redemption . . 39 Statement of Fund Balances and Reserves . . 41 I Redevelopment Agency Loans Payable to City 43 Department Operating Budgets , , .. , .. . , 45 I Legislative and Administrative: City Council . . 46 Legislative and Administrative: City Clerk . 50 I Legislative and Administrative: City Attorney 54 Legislative and Administrative: City Manager 58 Department of Administrative Services 62 I Department of Community Services 82 Department of Planning Services 96 Department of Public Services . 107 I Department of Safety Services 134 Department of Engineering Services .... . " , 146 Program Overview 161 0 I TABLE OF CONTENTS I City of poway Capital Improvement Program , , , . , ... . , . ' . 167 I Parks and Recreation Plan . . .. . . , ..... . . , 214 I Poway Redevelopment Program -- 1995-1996: Revenue by Funds and Sources , . . .. . ... . .. . 215 I Statement of Fund Balances and Reserves . ... . 219 poway Redevelopment Agency - Administrative ..", 221 Poway Redevelopment Agency - Capital Improvement Projects , , 222 I Poway Redevelopment Agency - Debt Service Fund 223 poway Redevelopment Agency - 1986 Tax Allocation Bond , . 224 I Poway Redevelopment Agency - 1989 Tax Allocation Bond 225 Poway Redevelopment Agency - Poinsettia Mobile Home Parks ,. . 226 Poway Redevelopment Agency - Low/Moderate Income Housing 227 I Poway Redevelopment Agency - 1990A TAB ... . 228 Poway Redevelopment Agency - poway Royal Mobile Home Park Fund 229 poway Redevelopment Agency - 1991 Certificates of Participation . 230 I Poway Redevelopment Agency - Haley Mobile Home Park Administration 231 Poway Redevelopment Agency - Capital Improvement Projects - 1993 TAB 232 Bond Interest and Redemption , , . " . . . 233 I Poway Redevelopment Agency - Administrative Operating Budget , , 235 Redevelopment Agency Organization Chart . . , , 236 Director of Redevelopment Services ... . 238 I Redevelopment and Housing . , 240 Economic Development, .. 242 Housing Administration Organization Chart . . 244 I Housing Administration . , , , 246 Poinsettia Family Mobilehome Park , . . . 248 Poinsettia Senior Mobilehome Park , , 250 I poway Royal Mobile Estates ' , 252 Haley Ranch Estates .. . . 254 Program Overview 257 I Redevelopment Capital Improvement Program 267 Map - paguay Redevelopment Project Area . . 324 I Appendix A - Resolution Adopting 1995-1996 City Financial Program 325 Appendix B - Resolution Adopting 1995-1996 Redevelopment Agency Financial Program 331 I Appendix C - Chart of Expense Accounts and Definitions , . 335 Appendix D - Chart of Revenue Accounts and Definitions 351 Appendix E - City Council Immediate and Short-Term Goals .. . 367 I I I I l. I GUIDE TO READING THE BUDGET DOCUMENT I Every year, the City of poway prepares a budget for the upcoming fiscal year which D serves as the City's financial plan. Although the budget serves as a control document for the City Council and staff, its primary purpose is to provide information to citizens and other interested parties about the financial health and activities of the City as a municipal I corporation. This guide was prepared to assist citizens and other individuals who may not be familiar I with public budgeting and finance to read and interpret this document. A great deal of information is provided in the budget beyond dollars and cents. One just needs to know how and where to look for it! I Getting Started I An excellent place to begin to examine the budget is the City Manager's Letter of Transmittal which provides a philosophical as well as factual summary of the City's financial plan. I Next, the Budget by Fund pages show expenditures for each Department and its divisions spread across the City's major funds. You will note that the General Fund shows I expenditures for all Departments, while the other funds show expenditures for certain ones. This is another illustration of the fund accounting nature of government which restricts certain revenues to expenditures for limited purposes. I The next pages summarize and describe the City's work force. The number of authorized full-time positions is shown in comparison to the prior year New positions and position I deletions are mentioned by title, Each full-time job classification authorized in the budget is then listed alphabetically by title with its corresponding monthly salary range. I Next, you will notice that the budget is actually divided into two plans. One is the Operating and Capital Budget of the City The other is the Operating and Capital Budget I of the poway Redevelopment Agency An operating budget is the financial plan for the day-today operations of the City or the Agency; a capital budget is the financial plan for acquiring or constructing major municipal facilities such as streets, drainage systems and I parks. The City's Operatlna Budaet I The first section following this guide is "Revenues by Fund and Source." This group of pages outlines the City's revenues, or the dollar resources the City receives. I Governments account for money in funds, which separate available dollars according to how they may be used. The largest fund is the General Fund whose revenues may be I I ii I Guide to Reading the Budget Document I Page 2 I used to provide any government service. Other funds are restricted as to how their I revenues may be used. There will be more information on the City's various funds later in this document. Notice that the revenues are shown by fund and by revenue type; for example, "Property I Taxes-Current," under the General Fund. Every type of revenue has a four-digit number in front of it. In the back of the budget document is the "Chart of Revenue Accounts and I Definitions," Appendix D The four-digit numbers are listed in ascending order and next to each is a description of each revenue type. Analyzing the City's revenues will give you an idea of where the City gets its money, how much of it is restricted and how much may I be used for general purposes. You'll also be able to compare amounts of money between the prior fiscal year and the proposed/approved new year. Key: I 1994-95 1994-95 1995-96 1995-96 I Budcet Actual Proposed Aocroved 7111 Property Taxes-Current $3,272,700 $3,386,130 $3,252,200 $3,252,200 I This number identified the The The The The revenue source in the "Chart projected actual projected projected of Revenue Accounts and revenue for revenue for revenue for revenue for I Descriptions" in Appendix D for fiscal the fiscal the fiscal the fiscal year year 1994- year 1995- year 1995- I 1994-95 1995. 1996 1996 budget. orooosed aporoved budget. budget. I Following the Revenue pages is the "Summary of Sources and Uses of Funds." These pages list all of the City's major fund types, describe them and display summarized dollar I amounts of money going into and out of each fund. These numbers are broken down into more detail on the pages following the Summary. Note that the page numbers directing you to each fund's detail are referenced in each fund description. I The Fund Activity Detail pages allow comparison of prior year budgets' actual flow of money, in as revenues, and out as expenditures or transfers, I Some funds have borrowed money (incurred debt) through the issuance of bonds, On the page following the Fund Activity Detail pages is a summary of the bonded I indebtedness of each fund. These dollars are used to repay interest and principal on the debt. I I I iii I Guide to Reading the Budget Document Page 3 I I Next, as a grand summary, the "Statement of Fund Balances and Reserves" follows all the previous pages described. The City's major funds are listed vertically on the left-hand side of the page. Horizontally, dollar amounts are shown to track the status of each fund I from its beginning balance through to its expected year-end position. After the Statement of Fund Balances and Reserves, more detail regarding the I expenditure side of the budget is provided, again moving from summary to detail. The Program Expenditures page lists the seven major City departments and what each I plans to spend in the three major program expenditure categories: 1. Personnel - The cost of salaries, fringe benefits and other employee-related costs. I 2. Operations and Maintenance - The cost of doing business day to day in supplies, materials, and services. I 3. Caoital Outlay - The cost of major nonrecurring purchases of $500 or more with a useful life of three or more years. Examples are office furniture, vehicles and larger I pieces of equipment. It is common for the total of all program expenditures to be referred to as "the budget," I even though it is only the expenditure side of the entire budget picture. What follows next is the heart of the City's Operating Budget detail. For each of the City's I seven major departments, an activity overview is provided in which the major expenditure categories-personnel, operations and maintenance, and capital outlay--are summarized and compared to prior .years. A narrative commentary providing a description of the I composition of the department and its purpose in the governmental organization is backed up by an illustrating organization chart on the facing page. I Following the Departmental Overview, each division of the department will show two facing pages of activity detail. The narrative page includes a description of the major I functions of the division, the division's goals and objectives, work load activity statistics for prior and proposed years, and a section entitled Significant Activity Program Changes. This last section points out and explains larger dollar increases or decreases and the I expense account where each significant activity program change is reflected. The facing page contains the actual dollar amounts to be spent to achieve the division's I goals and objectives. You will note that the major expenditure categories (personnel, operations and maintenance, and capital outlay) are further divided into particular types of expenditures. Each expenditure type has a three-digit number preceding it. In the I I iv I Guide to Reading Budget Document I Page 4 I back of the budget book is the "Chart of Expense Accounts and Definitions," Appendix I C. Expense account numbers are listed in order, with a definition following each one. These definitions give a more detailed description of what costs are included in each expense account. I In comparing the expense account dollar amounts between fiscal years, the narrative section, Significant Activity Program Changes, is the key to explaining major differences. I Key: 1993-94 1994-95 1994-95 1995-96 1995-96 I Actual Aoproved Actual Pro Dosed Approved 4922- Printing $250 $300 $300 $300 $300 I This number The actual The The actual The The I identified the amount approved amount proposed approved expense account spent by budget spent by budget budget in the Chart of year-end. amount. Year-end. amount. amount. I Expense Accounts and Descriptions I The numbers in parentheses next to Position TItles indicate when there is more than one position of that title authorized. If there is an FT, PT and/or T after the Position Title, this I indicates that the position is full-time, part-time, and/or temporary. The City's CaDital ImDrovement Budaet I Capital Projects are the acquisition or construction of major public facilities such as I streets, sewers, water systems, parks, and government buildings, They are often the kind of projects that take more than one budget year to complete. The Capital Improvement Budget, like the operating budget, shows revenues in and I expenditures out, but also details expenditure projections over multiple budget years. The revenue page indicates which funds are contributing to the Capital Improvement I Program, The Program Overview summarizes expenditures by type of improvement to show the total estimated cost of planned projects, what has been spent on planned I projects, the proposed year's expenditure levels, and the amount of the total estimated cost that has been incurred to date. I I I v I Guide to Reading the Budget Document I Page 5 I The Program Detail pages list each project with a short description and code number corresponding to the activity, Cost estimates for each fiscal year appear on the left hand I side with the contributing funds listed to the right, under the project description. On the facing page, the costs are shown spread across the next five fiscal years according to an acquisition/construction plan. I The dollar amounts budgeted for the proposed fiscal year can be tied back to the operating budget's "Statement of Fund Balances and Reserves" under the Capital Projects I column. Each year the Program is adjusted to reflect actual performance so the costs of the City's I Capital Improvement Program can be historically tracked. The poway Redevelopment Agencv Budoet I The budget of the Redevelopment Agency is patterned after the City's budget and includes the same elements--an operating and a capital improvement budget. I Revenues of the Agency, like those of the City, are listed by the four-digit account I numbers found in Appendix D. Fund activity detail pages follow, and the Agency has its own "Statement of Fund Balances and Reserves." I The organization chart of the Agency indicates its relationship to the City of Poway. The City Council acts as the Agency's Board of Directors, and the City Manager is its Executive Director, I The operating budget covers the day-to-day administrative affairs of the Agency Note that the format of the Agency's operating budget detail parallels that of the City's I operating budget. The Redevelopment Agency Capital Improvement Budget is set up using the same format I as the City's Capital Improvement Budget. More Information Is Available I The Administrative Services Department prepares the budget document you have just read about. In addition to the published document, City staff retains files of detailed I backup material. I I vi I Guide to Reading the Budget Document I Page 6 I Backup documentation is reviewed by the Budget Review Committee, appointed from I among Poway's citizens by the City Council. This Committee spends many hours with staff each year prior to budget adoption, examining the detail behind the proposed I budget. These files are also available for review by the general public, by appointment with the Administrative Services Department, as early as the month. of May prior to a new fiscal year. I The Budget is considered by the City Council in public hearings at every regular City Council meeting in June. Public comment is invited and will be considered by the City I Council at these hearings. In addition to the above, any person having questions about the financial plan may I contact the Administrative Services Department. We are pleased to answer any inquiries to the best of our ability I I I I I I I I I I I I vi i CITY OF Po WAY I DON HIGGINSON. Mayor SUSAN CALLERY Deputy Mayor BOB EMERY, Councilmember MICKEY CAFAGNA, Councilrnember I BETTY REXFORD. Councilmember I I May 18, 1995 I Dear Honorable Mayor and Councilmembers: I The proposed budget for Fiscal Year 1995-96 has been prepared in an atmosphere of cautious optimism. For the first time during this decade, the budget is balanced within I existing revenues from the very beginning of the year Every budget of the City of Poway has been balanced at the conclusion of the fiscal year; however, several proposed budgets have begun the year balanced through the use of potential deferred I contributions to the Capital Replacement Fund. The conservative fiscal policies of the City Council, as implemented by staff management practices, continue to facilitate maintenance of reserves and municipal services during the worst economic period of I this generation. As presented, this $34 1 million budget not only maintains the current level of service, I but also makes funds available for enhancement of several existing programs. Additions to the law enforcement budget anticipate an increase in the current contract as well as provides funds to match a Federal grant for a Juvenile Diversion Officer to I be assigned to the middle schools. With the new library projected to be under construction during this budget year, $100,000 of additional annual funding has been included. I The 28 inches of rainfall during the winter of 1994-95 has proven to be both a blessing I and a burden. In addition to unfortunate losses experienced in localized flooding, accelerated deterioration of both the storm drain system and streets has occurred. Beginning with this budget, additional funding from the General Fund is proposed for I street repairs. By adding $100,000 each year for five years an additional $4.0 million in street maintenance will be accomplished over the next ten years. I With the start of construction on the remaining link of the Scripps poway Parkway, perhaps the most singularly important project in the history of the City will be underway The timing of this project is fortunate as economic conditions continue to I improve. Poway is now in the advantageous position of having the only available I I City Hali Located at 13325 Civic Center Drive ;r;\ Maiiing Address: PO Box 789, Poway California 92074-0789 . (619) 748-6600 695-1400 '_f vi i i I I Financial Program 1995-96 I May 18, 1995 Page 2 I vacant commercial/industri: I land along the 1-15 corridor. This coupled with only a three percent vacancy in neighboring commercial areas should mean economic I resurgence in our local economy In recent months, the number of inquiries into opportunities for developmwt has been significant enough to support optimism. In conclusion, while the pact few years have been tough, poway has fared better than I most other cities and is positioned to prosper in the future. On behalf of the entire staff, I would like to thank both the City Council and the community for the opportunity I of being entrusted with the responsibility to serve the City of Poway. Respectfully submitted, I ~~~ I City Manager I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAM: 1995-1996 PROGRAM EXPENDITURES I x I CITY OF POWAY I PROGRAM EXPENDITURES FISCAL YEAR 1995 - 1996 I I Legislative and I Administrative $ 777,290 $ 364,010 $ 1,910 $ 1,143,210 Administrative Services 1,421,880 1 ,125,600 874,280 3,421,760 I Community Services 1,567,250 1,245,790 2,800 2,815,840 I Engineering Services 1,433,680 187,300 2,800 1,623,780 Planning Services 711,130 440,670 8,500 1,160,300 I Public Services 3,650,330 13,580,200 93,140 17,323,670 I Safety Services 2,543,290 4,609.190 51 ,070 7,203,550 Total $12,104,850 $21,552,760 $1,034,500 $34,692,110 I I I I I I I I I I I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAM: 1995-1996 BUDGET BY FUND I CITY OF POWAY - BUDGET BY FUND FY 1995-96 APPROVED ..... .,....... . Ty . CAPITAL ASSESS.- . / . ........ .. ...... . x ~. .. ."R.Ef'LACE>/MENT .. . ..),.:PROPA/)}T ~. ......._-----,-..-.. ..,--.-............- ......... __' .... .. ....-.-.,....,. .-......-.,. ........-.-...,.. .........-. ," DEPARTMENT GENERAL WATER SEWER .GASr AX .......MENT/DISTR.ICTS . [)R.AINAGESTP/OTHEiJOTAL . Legislative and Administrative City Council 156,787 18,890 13,223 188,900 City Clerk 203,409 24,507 17,154 245,070 City Attorney 181.787 21,902 15,331 219,020 City Manager 406,883 49,022 34,315 490,220 Department Total 948:1:\66 114,321 .80,023 1;143,210 Administrative Services Director 170,680 68,150 68,150 306,980 Personnel 175,781 44,071 30,548 250,400 Customer Services 38,877 234,200 195,323 468,400 Finance 235,681 114,133 62,216 412,030 Data Processing 47,803 95,605 47,802 191,210 Support Services 154,321 94,488 34,064 7,403 5,924 296,200 Risk Management 325,594 199,355 71,868 15,624 12,499 624,940 Capital Replacement 871,600 871,600 Department Total 1,141:\,737 850,002 509,971 ~94;627 .180423 3421760 t,;:,...., '..; Community Services Director 525,130 525,130 Recreation 864,870 864,870 Lake Operations 369,970 369,970 Aquatics 384,890 384,890 Performing Arts Ctr 588,480 588,480 Old poway Park 82,500 82,500 Department Total 2;815;840 ..2;815;~40 Planning Services Director 267,080 267,080 Current Planning 404,110 404,110 Advance Planning 162,250 162,250 Building Inspection 326,860 326,860 DepartmentTotal 1160 300 1,160,300 "'-""-""---" - - - - - - - - - - - - - - - - - - - - - CITY OF POWAY - BUDGET BY FUND FY 1995-96 APPROVED CAPITAL ASSESS ... ... .. ... .. .... .. ...... ... ..... .........iREPLACe1. .ii..MENTEij. ...................<....p~()pAJtm. .. . ... . , . --... "" .. . .. - .. . ,,- . -,-- ,- .- --- --- .- - . ,.. .' . ..,-., ,- -.. . -, -. .. . ---. -, , --..., ... ..... , ,. ..... .. . . DEPARTMENT GENERAL WAtER< .SEWER GASTA){} .MEIIITC .bISTRICTS . DRAiIllAGESTP/oTHe TOtAL ....... Public Services Director 16,118 153,116 153,116 322,350 Water Supply 6,591,320 6,591,320 Sewer Pumping 4,069,670 4,069,670 Water Transmission 590,450 590,450 Wastewater Collect. 345,530 345,530 Maintenance Control 28,025 177,629 92,608 19,649 35,918 5,953 23,338 383,120 Street Maintenance 100,000 36,815 36,814 818,751 848,350 1,840,730 Drainage 312,490 312,490 Facilities Main!. 37,630 65,081 40,804 2,735 146,250 Trails & Open Space 95,500 95,500 Park & Land. Maint. 842,069 113,343 35,258 990,670 Landscape Maint. Dist. 27,030 1,608,560 1,635,590 Department Total 1,146,372 ];727,7944.779;800 .838400 1.644,478 321178 871,688 . 17:'323;670 ... .-.. '-'P' . :.;:..._____1- ._ .::......-...-.;...,:-- .-.- Safety Services Director 294,870 294,870 Fire Suppression 2,046,200 2,046,200 Fire Prevention 289,710 289,710 Paramedics 540,830 540,830 Law Enforcement 4,031,940 4,031,940 Department Total 7,203,550 ......EY1203550 ;:.- ".. , Engineering Services Director 123,173 13,631 27,425 164,230 Capital Projects 380,308 12,288 8,193 6,000 8,811 415,600 Land Development 441,845 13,953 9,302 465,100 Inspection 188,385 5,949 3,965 198,300 Traffic 200,469 6,330 4,220 211,020 Construction Mgmnt. 169,530 169,530 pepartment Total 1,503,710 52,151 53 108.. ......6000 8811 1 623780 ."...,1,_,., C';- ; :'",... ::, ...1.., _::_ ;C-:"".' __...,. _n. . X ~. ~. ~. TOTAL EXPENDITURE $15927,375 $8,744,228 $5,416,902 $844,400 $894,627 $1,644,478 $348,412 $871,688 $34,692110 I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAM: 1995-1996 EMPLOYEE POSITIONS, CLASSIFICATIONS, AND SALARY RANGES I xvi I CITY OF POWAY I AUTHORIZED FULL-TIME POSITIONS BY DEPARTMENT I I I Legislative and I Administrative 8 8 8 Administrative Services 26 26 25 Community Services 22 20 21 I Engineering Services 22 21 22 I Planning Services 9 11 11 I Public Services 68 70 70 Safety Services ~ ~ 34 I TOTAL CITY 190 190 191 I Redevelopment I Services 5 5 5 Housing Services 1 1 1 I GRAND TOTAL ~ 196 m I I I I I I I xvii CITY OF POWAY I FULL TIME CLASSIFICATIONS I Accountant 251.6 2847 - 3476 Account Clerk II 211.6 1909 - 2330 I Account Clerk I 206.6 1816 - 2217 Administrative Secretary 227.1 2228 - 2721 Assistant City Manager 333.1 6429 - 7849 I Assistant Civil Engineer II 268.0 3354 - 4095 Assistant Civil Engineer I 258.0 3035 - 3705 Assistant Planner II 256.6 2993 - 3654 I Assistant Planner I 246.6 2709 - 3307 Associate Civil Engineer 283.0 3897 - 4757 Associate Planner 266.6 3308 - 4038 I Code Compliance Officer 251.6 2847 - 3476 Community Services Manager 293.9 4345 - 5304 Computer Support Technician 223.1 2120 - 2588 I Construction Maintenance Worker II 220.6 2089 - 2549 Construction Maintenance Worker I 210.6 1890 - 2307 Customer Services Manager 283.9 3931 - 4800 I Customer Services Worker 225.6 2196 - 2680 Data Processing Coordinator 251.6 2847 - 3476 I Deputy City Clerk 237,1 2463 - 3007 Deputy Director, Administrative Services 299.8 4609 - 5627 Director of Administrative Services 319.3 5600 - 6838 I Director of Community Services 319.3 5600 - 6838 Director of Engineering Services 319,3 5600 - 6838 Director of Planning Services 319.3 5600 - 6838 I Director of Public Services 319.3 5600 - 6838 Director of Redevelopment Services 319.3 5600 - 6838 Director of Safety Services 320.3 5657 - 6907 I Engineering Services Inspection Supervisor 269.2 3395 - 4144 Engineering Technician 238.9 2508 - 3061 Equipment Maintenance Supervisor 256.7 2996 - 3657 I Equipment Mechanic 241 7 2579 - 3148 Equipment Service Worker 201 7 1729 - 2111 Finance Manager 293.9 4345 - 5304 I Fire Battalion Chief 303.2 4769 - 5821 Fire Captain 274.2 3569 - 4357 Fire Engineer 259,9 3093 - 3776 I Firefighter 249.3 2782 - 3397 Fire Prevention Inspector 259.9 3093 - 3776 General Services Manager 283.9 3931 - 4800 I Housing Coordinator 266.6 3308 - 4038 Laboratory Analyst/Safety Coordinator 256.6 2993 - 3654 Landscape Maintenance Supervisor 248.5 2760 - 3370 I Lead Park Maintenance Worker 233.5 2376 - 2901 Lead Construction Maintenance Worker 235.6 2426 - 2962 Lifeguard II 188.3 1497 - 1828 I Maintenance Control Division Supervisor 261.6 3100 - 3785 vi i i I CITY OF POWAY FULL TIME CLASSIFICATIONS I Maintenance Operations Division Manager 288.8 4088 - 4990 I Maintenance Operations Supervisor 251.6 2818 - 3441 Management Aide 2371 2463 - 3007 I Management Analyst 261.6 3146 - 3841 Management Assistant 251,6 2847 - 3476 i Materials Controller 227,6 2217 - 2707 I : Meter & Backflow Preventor Mechanic 235.6 2426 - 2962 I Park & Landscape Manager 283.9 3931 - 4800 : Park Attendant 197.6 1659 - 2026 I : Park Maintenance Worker II 218,5 2045 - 2497 : Park Maintenance Worker I 208.5 1850 - 2259 : Park Ranger 209,2 1863 - 2275 I : Performing Arts Manager 283.9 3931 - 4800 I Personnel Aide 237,1 2463 - 3007 , Personnel Clerk 217,1 2017 - 2462 I Personnel Manager 293.9 4345 - 5304 Planner/Estimator, Control Inspector 251.6 2818 - 3441 Pool Manager 229.0 2249 - 2745 I : Principal Planner 296.4 4455 - 5439 . Public Services Inspector 254.2 2921 - 3567 I Receptionist 197.6 1659 - 2026 I : Recreation Interpretive Specialist 228.0 2248 - 2745 , Recreation Leader II 206.4 1812 - 2213 : Recreation Leader I 186.4 1484 - 1812 I i Recreation Program Coordinator 228.0 2249 - 2745 Recreation Supervisor 243.0 2613 - 3190 I Redevelopment Coordinator 262.6 3146 - 3841 I Redevelopment Manager 298.0 4527 - 5526 : Redevelopment Project Administrator 272.6 3477 - 4245 I I Secretary III 2171 2017 - 2462 · Secretary II 202.6 1744 - 2129 Secretary I 197.6 1659 - 2026 I Secretary to the City Manager 242.1 2589 - 3161 ; Sr. Accountant 261.6 3146 - 3841 I Sr Civil Engineer 298.0 4527 - 5526 I , : Sr Management Analyst 271.6 3477 - 4245 : Sr Planner 281,6 3842 - 4691 Sr Utility System Technician 261,1 3130 - 3821 I Sewer Treatment Plant Operator 246.1 2695 - 3290 Technical Assistant to the Director 288.8 4088 - 4990 i Traffic Engineer 298.0 4527 - 5526 I I Utilities System Mechanic 246.1 2695 - 3290 I Utilities System Technician 251 1 2832 - 3458 . Water Treatment Plant Operator III 256.1 2978 - 3635 I Water Treatment Plant Operator II 246.1 2695 - 3290 . Water Treatment Plant Operator I 236.1 2439 - 2977 Water Treatment Supervisor 271,1 3460 - 4223 I I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAMS: 1995-1996 REVENUE BY FUNDS AND SOURCES I, L I REVENUES BY FUNDS AND SOURCES FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 I Budget Actual Proposed Approved GENERAL FUND- 100 I Taxes & Franchises 7111 Taxes- Property Current $ 3,272,700 $ 3,386,130 $ 3,252,200 $ 3,252,200 7112 Taxes- Property Delinquent 194,940 129,410 162,520 162,520 I 7113 Taxes- Property Supplemental 71 ,480 61,775 78,070 78,070 7114 Taxes- Property HO Exemption 87,870 86,484 83,640 83,640 7117 Taxes- Real Property Transfer 134,630 122,052 158,200 158,200 I 7131 State Sales Tax 3,620,000 3,639,756 3,689,000 3,689,000 7151 Transient Occupancy Taxes 45,000 43,770 48,000 48,000 7172 Franchises- SDG&E 313,000 342,402 332,000 332,000 I 7173 Franchises- SW Cable 32,000 30,730 30,000 30,000 7174 Franchises- Cox Cable 244,000 261,216 256,000 256,000 ......SUbt6tal'taxes&FtanchiseS$i8015620 $8403725\$/8089830 ...$ .....8089630 I .,._,-;;'.';,.;;;;,';-..'::::::::.______ :.,.,.._._..._,_._,_..,_,_,_,'..,......_,...._,..,....._"_,'....,'..",_....,_,.._,'._,_,.._::::... :...,..,..,___:.._1_,__._,..."..,__".,..... ......_...__'._,.._,'~.._,_.:,_..._,..__.l:_:._._.:: ... .. ..o.._.!................_,..i........:.._'. ,', .....L..._,. .......,l... "". Ucenses & Permits I 7211 Animal License $ 200 $ 372 $ 200 $ 200 7213 Business Registration 36,000 37,216 36,000 36,000 7214 State Fishing Licenses 930 1,508 1,050 1,050 I 7232 Fishing Permits 86,000 104,394 100,000 100,000 7233 Boat Permits 61 ,490 10:5,539 98,400 98,400 7234 Construction Permits- Excavln 21,000 37,509 15,000 15,000 I 7235 Construction Permits- Grading - 3,512 3,000 3,000 7236 Parking Permits 58,500 39,498 40,400 40,400 I. . . SI.J~t(jti:l14i~erise$&Permits$/g$4:120)$ .\327,948i$i294;090 $ · .2!:l40g0 I r". Fines & Forfeitures I 7310 Fines & Penalties $ 97,000 $ 72,140 $ 96,600 $ 96,600 ...$l1l:ltqtal......Fihes&FOrfeltcifE:!s...$......... $'i\()Q())$ ..... . /72140 $96600 $.96600 I .;...-.,_.........l_... ,."__,,,;,.., _;....._..,...1....,...,;.;,.;,..;',,' ",y, .... I I I I I I jl.t'; -, '\!.','," I 3 REVENUES BY FUNDS AND SOURCES I FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 Budget Actual Proposed Approved I GENERAL FUND-100 (Con't) Use of Money & Property 7411 Interest Income- General $ 380,000 $ 307,659 $ 358,500 $ 358,500 I 7414 Interest Income- Loans 270,000 268,516 254,520 254,520 7443 Gas/Electricity 17,300 - 3,900 3,900 7471 Rental- PCPA Facilities 120,000 65,704 98,400 98,400 I 7471 Rental- Lake poway Facilities 49,920 17,809 15,000 15,000 7471 Rental- Fire Facilities 1,200 3,600 1,200 1,200 7471 Rental- Recreation Facilities 30,900 43,887 51,120 51.120 I 7471 Rental- Old Poway Park - 6,276 16,200 16,200 7472 Rentals- Swimming Pool 44,000 32,167 33,500 33,500 7473 Rentals- Swimming Pool Lockers 2,000 2,724 2,000 2,000 I 7476 Concessions Income 42,080 57,891 53,510 53,510 7477 Rental- For Kids & Parents Trailer - 1,750 4,200 4,200 7478 Rental- poway Sports Park - 56,661 130,000 130,000 I 9gtit9~<lIQ~~QfM9b~Y~Ptope~$$qf",4PP $, ~94i944 $ 1;022,O$O/S1;Qg?,05Q I Revenue/Grants from Other Agencies 7512 PUSD Contribution to PCPA $ 55,000 $ 50,521 $ 65,600 $ 65,600 7521 County Revenue Grants (Other) - 8,000 - - I 7525 Oil Recycling - - 14,660 14,660 7528 COPS/FAST Program - - 25,000 25,000 7530 Sheriff's Contract Rebate - - 55,000 55,000 I 7581 Motor Vehicle In-Lieu 1,559,580 1,638,599 1,559,580 1,559,580 7582 Off Highway Motor Veh In-Lieu 780 259 780 780 I sy6#iR~vfG('r)tsft<~mqttiAg~n~eS$~;$15:$6bill,69'i:$79 /$ t;7?0,$?Q$1;72Q,620 I I I I I I I 4 I REVENUES BY FUNDS AND SOURCES FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 I Budget Actual Proposed Approved GENERAL FUND- 100 (Con't) I Fees & Services 7611 Candidates Filing Fees $ 500 $ 350 $ - $ - 7612 Water System Analysis Fees 5,600 16,198 10,600 10,600 I 7613 Administrative Revenue 1,653,590 1,572,151 1,803,620 1,803,620 7614 Miscellaneous Legislative Fees 2,500 3,173 2,500 2,500 7621 Advertising Sales 14,400 925 12,000 12,000 I 7622 PCPA Ticket Sales 98,830 25,496 55,300 55,300 7623 PCPA Staff Services - 599 - " 7624 Aquatics Recreation Programs 47,110 44,505 51,530 51,530 I 7625 Leisure Contracts Fees 220,930 185,683 233,970 233,970 7626 Recreation Programs Fees 51,330 46,315 37,260 37,260 7627 Recreation Officials Fees - 252 - - I 7628 Swimming Pool Admissions 115,000 89,586 115,640 115,640 7629 Aquatics Contracts - (30) - - 7631 Lake Poway Overnight Camping - 395 300 300 I 7641 Sales & Service (Water) - 3,104 - - 7712 Drainage Fees - 55 - - 7731 Planning Fees 63,710 57,040 65,660 65,660 I 7732 Environmental Review Fees - 186 - - 7733 Miscellaneous Planning Fees 3,000 1,887 1,500 1,500 7734 Building Inspection Fees 420,000 519,831 432,000 432,000 I 7735 Plan Check Revenue 201,030 347,233 193,000 193,000 7736 Miscellaneous Engineering Fees - 17,445 13,000 13.000 7737 Inspection Fees 244,030 221,829 211,000 211,000 I 7738 Eng Staff Time Reimbursement 5,000 (1,426) 5,000 5,000 7739 South poway Engineering Fees 13,000 - - - 7752 Alarm Registrations & Penalties 40,000 59,512 48,000 48,000 I 7753 Safety Svcs Plan Chkllnspect 39,000 32,439 39,000 39,000 7754 Misc Safety Services Fees 7,000 15,215 3,000 3,000 7755 Ambulance Fees 239,870 162,331 185,160 185,160 I 7756 CPR Class Registration Fees 640 260 480 480 7757 Vehicle Abatement Fees 24,000 36,890 - - 7758 Towing Contracts 37,000 5,887 26,000 26,000 I 7759 Fire Protection Fees 525,000 534,561 525,000 525,000 7760 Weed/Nuisance Abatement Fees 30,000 32,602 27,000 27,000 7772 Street Improvements 50,000 47,396 48,000 48,000 I 7773 Solid Waste Franchise Fees 79,400 95,973 187,950 187,950 SUbt6(~tPl:ll:ll:li&.Servjces$ ...... ..'h?31;:4'70 .. 4,;179,$:48 $A,333,:470i$ 4,33~.470 $ I I I I $,I"~:4 - I 5 REVENUES BY FUNDS AND SOURCES I FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 Budget Actual Proposed Approved I GENERAL FUND. 100 (Con't) Other Revenues 7830 Donations $ 30,000 $ 2,053 $ - $ - I 7863 Assessments- Light Dist Zone 3 69,230 58,578 - - 7883 Other Refunds 40,000 1,202 60,160 60,160 7885 Worker's Compensation Refund - 93,401 5,100 5,100 I 7889 PERS Excess Earnings 50,000 7,416 - - 7891 Miscellaneous Income 70,000 79,082 107,650 107,650 7892 Mandated Cost Recoveries 20,000 39,199 20,000 20,000 I 7896 Farmer's Market Income - 10,623 - - 7893 FEMA Reimbursement (95 Storm - - 120,000 120,000 7894 Capitalized Lease Revenue - - 170,000 170,000 I . .$i.jtit6t$!Qt!'1EitR!'3Yl:ll1ueS$\ ~7'9:g$b $ . ;2$},5q4 $> .482910$ .4132,910 . ",. .....1 -, _ _. I TotiirG!'3oei"iiIEund.. \$1!5;4€:lOi4()Q $(1,5,~~Z;a?1'l>$1$;b3$;:?:3b>$1$;Q3!:l,:3:3Q STREET IMPROVEMENTS FUND- GASOLINE TAX- 211 I 7591 Gasoline Tax - 2105 $ 251,900 $ 258,413 $ 251,900 $ 251,900 7592 Gasoline Tax - 2106 198,000 177,694 198,000 198,000 7593 Gasoline Tax - 2107 388,500 367,418 388,500 388,500 I 7594 Gasoline Tax - 2107 5 6,000 6,000 6,000 6,000 7613 Administrative Revenue 10,150 84 - - 7891 Miscellaneous Income - 4,524 - - I .]"btal$ttMtJJ'!iprover"rlehWij::d( ..$ l354iq56 . $ . .l'lt4:1~~($1'l44:4()0$ ..(l344.AOO I STREET DEVELOPMENT FUND- CURRENT- 221 7411 Interest Income- General $ 22,860 $ 24,149 $ 32,510 $ 32,510 7715 Landscape Median Fees - 3,575 - - I T9tal$treetPeyelopment.Fd ...... >$ >~2:aE10 $ .27724 .$.. . 32'51{)$ .>32;510 .' -,;'.'J...-'- ;;',. C';.; ',',',', I STREET DEVELOPMENT FUND- AB1600- 222 7411 Interest Income- General $ 44,900 $ 50,796 $ 63,880 $ 63,880 7511 Local Revenue Grants- Other - 25,243 - - I 7713 Traffic Mitigation Fees 62,900 75,492 79,200 79,200 .>"fptal$l(eeIPev.A,Sj666F'd $ 107iaOQ $>4?1;$$1${ .143;080>$>>143;080 I Tpt~I$@etFl..lnd~2Z18i~:2$>136;66()$i .179;2$5>if>17$;$~QJ47$;5~6 I I I 6 REVENUES BY FUNDS AND SOURCES FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 Budget Actual Proposed Approved STREET DEVELOPMENT FUND- PROPOSITION A- 223 7132 Sales Taxes- Proposition A $ 1,126,000 $ 746,254 $ 1,083,000 $ 1,083,000 7411 Interest Income- General 71,410 84,537 118,860 118,860 _ \Total$treetQe\(p(op.At~..... ..$...1;197;410$ .. . . 83()iZ9:1 \.$ . .1:201;860 $. 1;201;860. ., "'" '--"'----'----"-- DRAINAGE FUND- CURRENT- 231 I 7119 Taxes - Flood Zones $ 242,000 $ 334,892 $ 290,300 $ 290,300 7411 Interest Income- General 17,300 18,955 15,840 15,840 7613 Administrative Revenue - 60 - - I 7712 Drainage Fees - - 96,000 96,000 7891 Miscellaneous Income - 2,674 - - 7892 Mandated Cost Recoveries - 85,716 - - I ...\Tqt~ID@lrl;:ig~F'(,Jiid\. . .. .$\\4$g,~()0 $ .442;29:7~i4Q2;14Q$.. . 402,140 DRAINAGE FUND. AB1600- 232 I 7411 Interest Income- General $ 4,830 $ 5,851 $ 7,550 $ 7,550 7712 Drainage Fees 15,000 26,584 15,000 15,000 I 7893 FEMA Reimbursement - - 221 ,400 221,400 Ti:ltafDfajh;:ig~AI31$QOE'und.. \\$........ t!3;!@30.$ 32;435 $> 243,95() $ 243,950 I ... ..." , . TbtaID6iin;:ig~FqhClsg~1ll'232 $27!3;A~Q$ .. 474;732 $ < 94E1,Q90 $ 646;090 GRANT FUNDS- 241 thru 251 I 7411 Interest Income- General $ - $ 3,318 $ - $ - 7521 Grant- County (Other) 178,020 5,000 84,000 84,000 I 7522 Grant- Solid Waste Reduction - 4,995 - - 7523 Grant- TDA 163,500 17,476 - - 7525 Grant- Used Oil Recycling 14,000 9,282 28,660 28,660 I 7526 Grant- CAL TRANS Planting - 148,000 - - 7542 Grant- SB 939 Recycling progrm - 2,459 - - 7543 Grant- State Off of Traff Safety 85,000 39,684 - - I 7551 Grant- Hsehld Hazardous Waste - - 56,660 56,660 7561 Grant- Federal COPS/FAST - - 25,000 25,000 7569 CDBG-14th thru 18th Years 225,000 18,407 - - I 7571 CDBG-19th Year - 56,128 - - 7572 CDBG- 20th Year - 44,148 52,900 52,900 7573 CDBG- 21 st Year - - 249,400 249,400 I 7741 Developer Contribs- In-Lieu Fees - 50,690 - - . TotalGfanfFLlrids $ .6$$;52Q$ . 399,587 .$ 49$:620$ 496,620 I I I .11'. "',l" I 7 REVENUES BY FUNDS AND SOURCES I FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 Budget Actual Proposed Approved I ASSESSMENT DISTRICT FUNDS- LMDS 261 thru 269 7411 Interest Income- General $ 40,770 $ 55,999 $ 72,190 $ 72,190 7841 Assessment District 83-01A 168,600 169,011 166,700 166,700 I 7842 Assessment District 86-03A 22,330 22,358 22,330 22,330 7843 Assessment District 86-01 201,770 202,180 202,290 202,290 7844 Assessment District 86-02A 18,710 19,959 18,710 18,710 I 7846 Assessment District 87-01 357,980 143,278 309,480 309,480 7847 Assessment District 86-02B 40,230 39,886 40,230 40,230 7848 Assessment District 83-01B 26,790 25,154 26,870 26,870 I 7849 Assessment District 86-03B 16,100 16,125 20,220 20,220 7891 Miscellaneous Revenue - 6,203 27,030 27,030 I ....TotaILMDAss$"ssmi:\rifOlsts>... . $..... $9~,280 $ . . 10(j;t53 . ~....... 906050$906050 , "",;,,"': . -...' '."" --I...., ASSESSMENT DISTRICT FUND- LIGHTING- 275 I 7111 Taxes- Property Current $ 145,190 $ 144,339 $ 146,660 $ 146,660 7411 Interest Income- General 40,680 60,048 82.860 82,860 7711 Street Light Energizing Fees - 260 - - I 7861 Assessment District Zone A 232,420 216,194 203.000 203,000 7862 Assessment District Zone B - 22,534 20,000 20,000 7863 Assessment District Zone C - 270,243 256,020 256,020 I 7891 Miscellaneous Revenue - 1,782 - - T6taj$tgghtirigA$~Pi~!Fdi>~ .41~;6$(j$i>mj5;400 >f .7Q!}:94(ji $7(8)54d I DEBT SERVICE FUND- CITY- 311 7411 Interest Income- General $ 300,790 $ 219,598 $ 234,470 $ 98,220 I 7873 Assessments- Fire Bond Debt 169,100 169,150 175,000 175,000 7891 Miscellaneous Revenue - 486 - - I TotajCityDebt$erVic~Fj..Ihd . $> 469;890 $ 389,2.$4$ 409;470$ 273;220 .".--.--",""" .... ,'""" ,',"', I DEBT SERVICE FUND- CITY- CFD#1- 331 7411 Interest Income- General $ 249,400 $ 236,507 $ 78,770 $ 78,770 7875 Assessments- CFD#1 Debt 2,609,690 871,017 978,830 978,830 I 7891 Miscellaneous Revenue - 8,428 - - .... TotaLCF[)#10et:>tSvCFOrid .>$ >2;j359;090. $ ....t:t15;$52$1;057i600$1;O~7;~(j() I DEBT SERVICE FUNDS- PARKWAY BUSINESS CENTER- 332 & 333 7411 Interest Income- General $ 294,980 $ (47,078) $ 87,550 $ 87,550 I 7875 Assessments- CFD 88-1 Curr 2,940,060 705,721 1,031,040 1,031,040 7876 Assessments- CFD 88-1 Prior 6,007,700 1,191,328 759,500 759,500 7891 Miscellaneous Revenue - 6,346 - - I: T()tClfPRWY[j~l:lt$V"GFUridir .$> 9;242;740$ .1,1356,317 .$ j,a78,090 $ 1;878.9$9. I 8 I REVENUES BY FUNDS AND SOURCES FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 I Budget Actual Proposed Approved PARK IMPROVEMENTS FUND- 411 I 7630 Parkland Dedication Fees $ 191,700 $ 84,170 $ 190,000 $ 190,000 200 - - - .. ........T(')tarel=ll'k.l!Tlpfqy~m~O~pdCi$i.C191;900i $. . ?1h17'9 ~>C19q:OOO . $.. .t9b;bOQ I MUNICIPAL IMPROVEMENTS FUND- 421 (730) I 7411 Interest Income- General $ - $ 76 $ (730) $ CFD#1 ACQUISITION FUND- 451 I 7411 Interest Income- General $ 410 $ 436 $ 590 $ 590 I T(')t~LGFP#lA~qy~iHqnEl.Jndi ..$... >410lC 436 >$ 590 $ 590. CFD 1990 (88-1) #2 CONSTRUCTION FUND- 453 I 7411 Interest Income- General $ 41,250 $ 2,687 $ 3,730 $ 3,730 I .....J@~LCFO~8ilCon$!i'lJ~iqni f. 41250 . $ 3730 .. 2687$ $ 3,730 .,-,-" '-, ,'" ;,'.,,; , . I I I I I I I I I I ..t fl I 9 REVENUES BY FUNDS AND SOURCES I FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 Budget Actual Proposed Approved I WATER UTILITIES FUND. 510 7411 Interest Income- General $ 325,500 $ 360,029 $ 517,450 $ 517,450 7413 Interest Income - Bond 222,430 299,528 372,000 372,000 I 7613 Administrative Revenue 2,720 1,596 1,040 1.040 7641 Sales & Service 7,114,500 6,720,130 7,355,400 7,355,400 7642 Water Sales- Unmetered - 3,883 - - I 7643 Sales- SDCWAlRamona - 14,725 - - 7644 Delinquency Charges 60,000 72,273 63,000 63,000 7645 Water Hydrant Meter Charges 500 520 600 600 I 7646 Reconnection & Turn-On Fees 3,500 5,654 4,000 4,000 7647 Seasonal Storage/Ag Credit Rev - 105,950 - - 7648 Sales- Capacity Charges 1,076,310 1,010,352 1,086,000 1,086,000 I 7651 Water Pumping- 10 #1 24,600 19,062 35,100 35,100 7652 Water Pumping- 10 #4 12,070 16,662 13,040 13,040 7653 Water Pumping- Orchard, Etc 47,270 37,265 48,140 48,140 I 7654 Water Pumping- Oonart 610 581 640 640 7655 Water Pumping- Convair - 2,161 - - 7656 Water Pumping- Padre Transit 320 636 300 300 I 7657 Water Pumping- Greg Reservoir 13,000 23,654 - - 7658 Water Pumping- Camelback 47,270 37,559 27,380 27,380 7659 Water Pumping- Woodcliff 3,120 2.465 3,030 3,030 I 7660 Water Pumping- Community Roa - - 5,310 5,310 7661 Water Pumping- Welton - - 3,450 3,450 7663 Water Pumping- Buehler 6,220 - - - I 7667 Connection Fees 315,350 44,171 400,400 400,400 7668 County Water Authority Fees - (16,496) - - 7669 Water Meter Installation Fees 8,400 34,025 22,000 22,000 I 7685 Inspection Fees - 25 300 300 7863 Lighting District Zone C - 942 - - 7871 Bond- General Water 965,740 1,187,663 996,100 996,100 I 7874 AD 79-1 Bond Int & Redemption 210,710 120,200 - - 7884 Returned Check Charges 1 ,400 1,932 1,500 1,500 7891 Miscellaneous Revenue 12,620 13.483 3,780 3,780 I ...... 'totaFWciterlJUlitiesFurid $ 10;474;160 $10,129;630 . $iQ;$59,~1:f$10,$t5!:l;99b I I I I I 10 I REVENUES BY FUNDS AND SOURCES FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 I Budget Actual Proposed Approved SEWER UTILITIES FUND- 520 I 7411 Interest Income- General $ 867,450 $ 1,085,489 $ 1,223,180 ',$ 1,223,180 7413 Interest Income - Bond 19,430 13,290 20,430 20,430 7613 Administrative Revenue - 300 - - I 7681 Sales & Service 3,991,270 3,808,341 3,658,900 ' 3,658,900 7683 Connection Fees 176,700 274,454 234,160 I 234,160 7684 Annexation Fees 10,000 24,368 25,000 ' 25,000 I 7685 Inspection Fees - 1,639 830 830 7686 Sewer Fair Share Version Water - 616,039 - - 7691 Sewer Pumping- St Andrews 3,050 2,399 3,030, 3,030 I 7692 Sewer Pumpg- Camino del Norte 26,010 36,374 26,470 26,470 7693 Sewer Pumpg- Del Poniente 1,620 762 1 ,420 1 ,420 7694 Sewer Pumpg- Highlands 260 - 260 260 I 7771 Sewer Improvement Fees 38,690 49,247 56,000 56,000 7872 Assessments- Sewer Bnd Debt 23,100 44,059 35,400 35,400 7891 Miscellaneous Revenue 35,570 30,977 30,950 30,950 I . .i'citaISewefUtiltliesFciHd' $ .'1:i;t~~:19() 5,987'738 $s'316,()(36 1$5;316,030 $ ."" ,..., ',< INTERNAL SERVICE/CAPITAL REPLACEMENT FUND- 611 I 7411 Interest Income- General $ 188,220 $ 208,292 $ 287,950 $ 287,950 7474 Rental- Yearly Veh Svc Fees 74,540 280,070 342,930 342,930 I 7475 Rental- Yearly Capital Outlay 91,430 223,800 293,410 293,410 7881 Sale of Surplus Property - 4,937 - - 7886 Insurance Settlement - 2,000 - - I I, i'otalli)Pnll$.vi::/'Cc:ip'!3P'16mfFd.. $.'. .354,1.90 >$ 7j9:0$9$ 924,2.90.$ 92429() . .........'... LIBRARY ENDOWMENT FUND- 712 I 7411 Interest Income- General $ 24,830 $ 32,425 $ 42,620 '$ 42,620 7830 Donations - 101,770 - " - I I ,I Totatl.ibraryErtdQwf!lE!l'lfFd< ...$\. ....2'4;1330 i$< 134:195 $. 42'620$ .' 42,62b ..' -., .....,...-.. ............................--.'.'.'.",.,'.','.,._.. . PCPA DONATIONS FUND- 713 I 7411 Interest Income- General $ 5,710 - - - Total.PCP,A,D6rjatiQrjif FUnd $.'. . 1:i,7JQ$ $ - $ - I " PUBLIC EDUCATION TRUST FUND- COX-714 I 7411 Interest Income- General $ 7,980 $ 8,559 $ 11,520 '$ 11,520 I, TotaFPubEd.Trus(Fui)d/ $ .>7:g~()i $ ..'i~;99g 'S.<11;g?(l/$ .........11520 I .:,.f:....,..........,; RT 56 VERNAL POOL FUND-715 7411 Interest Income- General $ 5,200 $ 5,573 $ 7,500 ,!$ 7,500 I ,I I Rl56Vernalp6qlFund ' .$ 5,200$ s:5'i':r$7';s()O\$ 7,500 '~'"",.,.".",.,. ... - " '" . ,I I -. h",,~lF~ I 11 REVENUES BY FUNDS AND SOURCES I FY 1994-95 FY 1994-95 FY 1995-96 FY 1995-96 Budget Actual Proposed Approved I POWAY ROAD BEAUTIFICATION TRUST FUND- 717 7411 Interest Income- General $ 290 $ 79 $ 200 $ 200 I ....J"QtajPbWay~QadElE!!ilJtF'd..... $ 290i$ >79 . $ .200. ,$ 200 LAW ENFORCEMENT/FORFEITED PROPERTY FUND-718 I 7411 Interest lncome- General $ 450 $ 362 $ 930 $ 930 7887 Recovery of Stolen Property 4,950 561 4,950 4,950 I TQt~14~WEl'lf/F6ffPrc>PtyFdi .$.......... !j,4QO$ ..923 ,$ . 9;8~0 $. 5,880 MARY PATRICIA ROSS TRUST FUND-741 I 7411 Interest Income-General $ 2,330 $ 2,501 $ 3,370 $ 3,370 TCltaJM:RfRql!!l..ort\J~fFtJndii$... ..>2;3~Q$> .>2;50.1 >$> .. .........:".:?70$ 3:370 I BETTY BENDIXEN TRUST FUND-742 7411 Interest Income- General $ 490 $ 538 $ 720 $ 720 I 7830 Donations - 250 - - .. ....T 6ti:lIE1; E3E\hdixel'l "rl"iisfpPodi. .$. ... 490$i ..188 $ 726 $ 120 I BUD BARBER TRUST FUND- 743 7411 Interest Income- General $ - $ 1 ,$ - $ - I - I CLYDE REXRODE/LAKE POWAY MEMORIAL FUND- 744 7411 Interest Income- General $ 290 $ 312 $ 420 $ 420 I .. t6taJR$#6deMerTl>F'tJl'lC!> .$ .. >290 ,$ 312$ .420$ 420 ...,,__ ",C,.,'" REVENUE GRAND TbfA.t.......... .$48;77"8,340 $ 4()~07;6;159$ 41;829;740$.. 41,!>93;4~0 I I I I I I I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAM: 1995-1996 SUMMARY OF SOURCES AND USES OF FUNDS I 14 I FISCAL YEAR 1995-96 SUMMARY OF SOURCES AND USES OF BUDGETED FUNDS SPECIAL SPECIAL I GENERAL REVENUE ASSESSMENT TRUST FUND FUNDS FUNDS FUNDS SOURCE OF FUNDS I Revenues $16,039,330 $3,364,560 $1,614,590 $ 72,230 Accumulated Appropriations 3,840,216 2,373,850 0 0 Fund Balance 0 55,562 1,520,208 919,142 I Transfers In 0 533.580 0 0 TOTAL $19,879,546 $6,327,552 $3,134,798 $991,372 USE OF FUNDS I expenditures $15,927,375 $2,064,500 $1,644,478 $ 0 Capital Projects 0 949,178 0 0 I Program Expenses 67,250 226,314 0 0 Bond & Interest 0 0 0 0 Reserves for Contingencies 3,675,421 2,478,036 0 0 I Unappropriated Reserves 0 365,524 1,490,320 991,372 Transfers Out 209.500 244.000 0 0 I TOTAL $19,879,546 $6,327,552 $3,134,798 $991,372 General Fund - The primary source of revenues for the General Fund are property I taxes and sales tax. General Fund revenues from all sources are shown on pages 2, 3, 4 and 5. The General Fund finances all of the Safety Services, Planning Services, Community Services, general engineering and the City administration. A summary of I the expenditures and fund activity detail for the General Fund is shown on pages x, xii, xiii and 16. Special Revenue Funds: I Gas Tax/Street Imorovement - The fund is used to finance the construction, repair and maintenance of City streets. As shown on page 5, sources of revenue are from I gasoline tax and interest income. The expenditures and fund activity detail is shown on pages xiii and 17. Street Develooment Fund - The fund is used for street construction projects financed I by developer's fees. Revenues are shown on page 5. The fund activity detail is shown on on page 22. Prop "A" Tax Fund - This fund is used to account for special sales taxes to be used for I street and highway projects approved by a regional transportation group. Revenues are on page 5. The fund activity detail is shown on page xii, xiii, and 23. I Drainaoe Fund - Revenues for this fund are shown on page 6. The primary source of revenue is from drainage fees collected as development occurs. This revenue is used to finance construction of flood control and drainage improvements. The fund activity I detail is shown on pages xii, xiii and 19. Grant Funds - These funds are used to account for various grants that are received by the City. Revenues are shown on page 6. A fund activity detail is shown on page 20. I Special Assessment Fund - This fund is used to finance public improvements or services that benefit the properties against which the assessments are levied. I Revenues are shown on page 6. A fund activity detail is shown on page 21. Trust Funds - These funds are used to account for proprietary trusts that have been I donated to the City. Trust Fund revenues are shown on pages 9 and 10. I 15 I CAPITAL CAPITAL REDEVELOP- PROJECT DEBT SERVICE ENTERPRISE REPLACEMENT MENT TOTAL I FUNDS FUNDS FUNDS FUND AGENCY $193,590 $ 3,208,910 $16,275,990 $ 924,290 $ 0 $41,693,490 I 0 0 20,847,637 3,483,259 2,157,890 32,702,852 (358,471 ) 11,197,371 0 0 0 13,333,812 209.500 1.868.310 500.000 0 0 3.111.390 I $ 44,619 $16,274,591 $37,623,627 $4,407,549 $2,157,890 $90,841,544 I $ 0 $ 0 $14,161,130 $ 894,627 $ 0 $34,692,110 241,230 0 3,8n,3oo 0 0 5,067,708 293,564 0 8,206,310 864,310 0 0 9,070,620 I 0 0 18,220,887 3,512,922 0 27,887,266 I (196,611) 8,068,281 0 0 0 10,718,886 0 0 500.000 0 2.157.890 3.111.390 $ 44,619 $16,274,591 $37,623,627 $4,407,549 $2,157,890 $90,841,544 I Caoital Project Funds: Municipal Improvement - Revenue for this fund is shown on page 7. The fund is used I to finance City capital improvement projects. The proposed budget is shown on page 24. Park Improvements - This fund is used to finance the cost of park construction. I Revenues are shown on page 7. The fund activity detail is shown on page 18. Community Facilities Districts - These funds are used to finance the cost of the South poway Community Facilities Districts. Revenue sources are shown on page 7. The I fund activity detail is shown on pages 25, 26 and 27. Debt Service - These funds record the revenues and expenditures associated with the financing of the City's general debt and Community Facilities District #1 and #88-1 I bonds. Revenue sources are shown on page 7. The proposed budget is shown on pages 28, 29 and 30. Enterorise Funds: rNater and Sewer) I Water Fund - The Water Fund is a self-supported enterprise fund. The primary source of revenue for this fund is from the sale of water. All revenues for the fund are shown on page 8. The budget for the Water Fund is shown on pages x, xii, xiii and 31 I Sewer Fund - The primary source of revenue for the sewer fund is the sewer service charge. Other sources of revenue for this fund are shown on page 9. The proposed budget for the Sewer Fund is shown on pages x, xii, xiii, and 32. I Caoital Replacement Fund - The capital replacement fund is used to finance the replacement of City vehicles and major equipment. The revenue for this fund comes I from sale of surplus property and rental fees charged to each of the divisions that have been assigned vehicles or equipment Revenues are shown on page 9. Expenditures are on page xii, xiii and 33. I Redevelooment AQency - The funding for the Redevelopment Agency includes loans from the City. The total budget for the Redevelopment Agency is shown on pages 214 I through 315. I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAM: 1995-1996 FUND ACTIVITY DETAIL I , n FUND ACTIVITY DETAIL I GENERAL FUND I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I Prior Years Appropriation: $ 3,514,415 $ 3,677,425 $ 3,677,425 $ 3,840,216 $ 3,840,216 I Revenues 15,733,790 15.460.200 15,532,838 16,039,330 16,039,330 TOTAL FuNo$ AVAILA8!;,E. ...........$1$:448;2Cl$$19;1~7;$25i$'1fl;g1Q:46$$19:819:$4gi$19,87g;54& I EXPENDITURES Operating Expenses: I Legislative & Administrative Services $ 883,788 $ 928,969 $ 900,559 $ 962,426 948,866 Administrative Services 995,011 1,095,588 1,378,627 1,119,771 1,148,737 I Community Services 2,512,160 2,725,380 2,667,107 2,795,571 2,815,840 Engineering Services 1,403,019 1,374,274 1,389,616 1 ,494, 149 1,503,710 Planning Services 1,068,315 1,071,085 1,104,661 1,233,064 1,160,300 I Public Services 1,140,902 1,272,387 1,191,549 1,111,493 1,146,372 Safety Services 7,195,623 7,107,570 6,749,695 7,205,169 7,203,550 Prior Year Expenditures 237,926 - - - Expense Credit from I Capital Rep!. Fund - (388,000) - - - Total Operating Expenses $ 15,436,744 $15,187,253 $15,381,814 $15,921,643 $15,927,375 I Program Expenses $ - $ - $ 95,000 $ 37,250 67,250 Capital Projects: I Streets and Highways $ (26,539) $ (20,000) $ (29,502) $ 3,198 - Total Capital Projects $ (26,539) $ (20,000) $ (29,502) $ 3,198 - I TOfFALE:XPl:oNDITLJRESi. i$15;4t();~O$..... $1.5'16'7':~5(3<$15,447'$j~ .$\15;$62;Ol31\$15,9g4,62S. I TRANSFERS/LOANS-In (Out) Transfer to RDA Debt Service $ (385,000) $ (410,000) $ (405,000) $ (430,000) $ (430,000) I Transfer to Municipal Fund (10,000) (20,000) (61,700) (14,500) (14,500) Transfer from Capital Repl. Fnd 260,055 - 334,499 - - Transfer from Trust Funds 8,000 14,000 14,000 - - Transfer to Grant Funds (26,539) (30,000) (30,000) - - I Transfer to Park Fund (1,500) (100,000) (100,000) (195,000) (195,000) Loan pamnt from Performing Art 120,316 - - - - Loan payment from RDA 2,646,738 2,851,720 2,764,644 2,843,020 2,847,920 I Loan to Rda (2,251,738) (3,813,117) (2,359,644) (2,413,020) (2,417,920) Loan pymnt to/from Cfd 88-1 - 1,471,397 - - - Payable/ Set Aside (520,907) - (79,534) - - I -rOTALTRANSFERS/LOANS$(d$O;575) $ (36,{lQ()) <$\ ..71;265.$< (gp9'5C)Cl)lC2Cl9i500) TOTAL FUND BALANCE I APPROPRIATED ..._,,-- '" :::::...,..,......';...::.:::......,,:.:......:_::.'co, ........$.3i677,4~5i..$i3,934:3"72i$i3;840,216.....l(3;707,955$\3;&75,4?J. I " .,~ I FUND ACTIVITY DETAIL I STREET IMPROVEMENT-GAS TAX FUND I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL.- July 1 $ - $ - $ - $ - $ - Prior Years Appropriation 6,046 88,874 88,874 76,059 76,059 I Revenues. ..................................... . ...........i 824,915 854,550 814,133 844,400 844,400 ..... '_'''__,''',',______',','''',',_. ..... ,- .,'C"':"".'____._...." , "" '""""____'_,_,___'''__.'._.'." TOTAb"FUND'S..AVAILASLE. ..... $ $~o;$61i$9if:3;4?4 $9Q~ioQ7$\\920:459i .$.\9gQ,4Q$ I I EXPENDITURES Operating Expenses: Engineering Services $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 I Public Services 736,087 838,400 820,948 838,400 838,400 .""",-.-- ". .",. ""'" .,.,.._.._...._,. '0-' ......,....',...,',...._.'.'.'....... ",'_'" ,,", :,...._._ ...,.':_ ""'.........-- '" ,-,-, -.-... . '''....-............ , """ . "', ,,',",--,'-",.-.','," . Tota]Qpeiratil'lg Expenses $ i74?:Q~?' $ 844,400i\$ '~6:9if8'$ i844j4QQ' '$\844;400 I CAPITAL PROJECTS: I Streets & Highways $ - $ - $ - $ - - $ - (continuing approp) Street & Highways - - - - - I Traffic Signals - - - - - Total Capital Projects $ - $ - $ - $ - $ - I ."".----.-....-. "",',-,',','.',',""""" TOTALgxPENDt;rURES "\$74.:~,0$7'$ 844,4QQ $<$26;948' $ <fj44AOO $ 844,4()0 I TRANSFER/LOANS-I N(OUT) I Transfer From General Fund $ - $ - $ - $ - $ - I .OTALTRANSFERiLOANS OTALFUNDBALANCE . I AF'PR6PRIA;-T~O . ......... --...........---.......... $ .....88,874$$$;O?4$i ''76,95$<$ ... 76;O$9i$ .'76i059 I I I FUND ACTIVITY DETAIL I PARK IMPROVEMENT AND COASTAL SAGE FUND I (FUNDS 411 AND 412) I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL.- July 1 $ (143,063) $ (147,181) $ (147,181) $ (345,801) $ (345,801) Prior Years Appropriation - - - - - I Revenues 17,500 191,900 84,170 190,000 190,000 .'."_",,. . ,n,"',',' "_",,._._.____.,...., ,...,........,..,."" , I . ...", , .-.-.- .'."."..,..,."" '" ,""-""""'" . ........ TOTALFlJND$AYA!LASWEiS{)25/563)S\i44,719 $ (\:}3}Q11X\$(15q,?91)$i(15$,?01) EXPENDITURES I Program Expenses $ - $ - 100,000 $ - $ - Total Program Expenses $ - $ - 100,000 $ - $ - I Capital Projects: I Park & Open Space $ 23,118 $ 376,500 $ 282,790 $ 223,000 $ 223,000 Total Capital Projects $ 23,118 $ 376,500 $ 282,790 $ 223,000 $ 223,000 I ..,......-...-,--.-"'."". ".. ,...__n_....,..,.. "., '" , ,---""""" TOTALI;XPENPITURES ....... .....$ . 23i11 a > $ \ 376jSOO $ .~82,t90l2:23;c)00 $223;000 I TRANSFER/LOANS-IN(OUT) I Transfer from General Fund $ 1,500 $ 100,000 $ 100,000 $ 195,000 $ 195,000 "j"OTALTRAN$F~gSJLOANS .. $> t;5QQ{ $ 190;OOCl{$ .100'CJCJQ $> 195,000 . s195;QC)O I . OTAI.FlJNDBALAfIlCE . I . F'F'RoPR lATE 0 ... $ - I ENOINGBALANCE;Jlln~30i$(147';1?1}$i{?31,??jY$i(345:8Q1).....$i(1133,8Q1)i$.Ct?3;130t} I I I I 21 I FUND ACTIVITY DETAIL I DRAINAGE FUND (FUNDS #231 & 232) I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNING BAL.- July 1 $ 539,426 $ 274,515 $ 274,515 $ 353,378 $ 353,378 I Prior Years Appropriation - - - - - Revenues 277,100 279,130 474,732 646,090 646,090 I OTALFUNO~AVAILABEE $816,526/$ 553>(:145 $'i"4!):247$<999iA6~\$g9giA68 I EXPENDITURES Operating Expenses I Administrative Services $ 11 ,443 $ 15,029 $ 15,249 $ 18,183 $ 18,423 Public Services 332,620 292,523 282,224 315,287 321,178 I Engineering Services 7,948 8,076 8,396 8,783 8,811 Total Operating Expenses $ 352,011 $ 315,628 $ 305,869 $ 342,253 $ 348,412 I Capital Projects: Flood Control & Drainage $ 190,000 $ - $ 90,000 $ 720,000 $ 702,424 I Government Buildings - - - - - Total Capital Projects $ 190,000 $ - $ 90,000 $ 720,000 $ 702,424 I ........---.-......-......... , ... .._,."......__.. "'" , . . .'n".........,._._ .QTAL:E2XPE:NOITURES.. .<$<542'911$ 315,628 $ .395,869$.. t,062;?5~ <$1;050,836: I TRANSFER/LOANS-In (Out) Loan Payment from RDA I Agency $ - $ - $ - $ 450,000 $ 450,000 OTALTRANSPER/LOANS $ ... .$i 4gQ;PQQ$i45Q;OQO - $ - $ I I I ENDINGBALgJurl$3b\ ./$\g74,g1gS ?38,017$ .9$9'$7'8/$ 38Z'?1g/$ ...39?,63:2 I I FUND ACTIVITY DETAIL I GRANT FUNDS I (FUNDS #241 THRU 251) 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL. - July 1 $ (54,391) $ (337,086) $ (337,086) $ (297,816) $ (297,816) Prior Years Appropriation - - - - - I Revenues 198,633 665,520 399,587 496,620 496,620 -,': .......--...--.------..........."..."...... -.-.-.-....-.---.. . -.-.-....--, "........--.-'..... TOT61.El.JNDSAVAILABLI;. i$i144;g42 )i$i97B,434 i$i?2;S01$ .1$?iB04$}9S'B04 I EXPENDITURES I Operating Expenses: Program Expenses $ - $ 10,000 $ 120,070 $ 25,000 $ 226,314 Total Operating Expenses $ - $ 10,000 $ 120,070 $ 25,000 $ 226,314 I Capital Projects - I Redevelopment Agency Bridges/Govt. Building $ 202,518 $ - $ - $ - $ - I Total Redevelopment Projects $ 202,518 $ - $ - $ - $ - Capital Projects - City' I Park Projects $ - $ 35,000 $ 59,247 $ - $ (51,574) Commercial Revitalization - - - - 68,112 I Bike Lanes, & Curbside 305,349 181,000 181,000 - 72,640 Bridge Renovation & Traffic - 30,000 30,000 - - I Total City Projects $ 305,349 $ 246,000 $ 270,247 $ - $ 89,178 TOTAL ExPEr\JbITURES.. is) )S07,~67$~$El.QQO$~fJ(),317 $i '6(5,000 $;tt(5,4fJ6 I TRANSFER/LOANS-In (Out) I Loan from Capital Proj $ - $ - $ - $ - $ 83,580 Transfer from General Fund 26,539 30,000 30,000 - - . I OTALcTRANSFER/LOANS.. $ '26;!53!3$~(),()()(}$i .. 30,000 $ .. - $) ...... 83;!5.~O OTALFUNPBALANCEi I APPROPRIATED ...$ .- 'is - $i. ENDINGBALANCE-JUrie30 $ (397i086) $ 192,.<134$ (297',~16Y$ 17'~,8()4i$(99;;j08) I I "'j~ ; ,?.. I FUND ACTIVITY DETAIL SPECIAL ASSESSMENT DISTRICTS I (FUNDS #261 & 275) I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL.- July 1 $ 1,876,353 $ 1,968,238 $ 1,968,238 $ 1,520,208 $ 1,520,208 Prior Years Appropriation - - - - I::~::.~:~............. .... ..................1.,~~~.,~3~ 1,311,570 .... .1,~1~,~~~ ...1,~.14.,.590.. ...1,~1~,~~~ J"OTALFUNDSAV.AILf\BLg$$;1bl3;289.$$;2.79;a08/$3;383;79]$ 3;134;798.$;134,798 I....... . . .. ................................ ... ..... ..... . .. ............... .. ... EXPENDITURES I Operating Expenses: Community Services $ - $ - $ - $ - - I Public Services 1,141,051 1,484,092 1,253,083 1,551,064 1,644,478 I Total Operating Expenses $ 1,141.051 $ 1,484,092 $ 1,253,083 $ 1,551,064 1,644,478 I Capital Projects: $ - $ 610,500 $ 610.500 $ - $ - Total Capital Projects $ - $ 610,500 $ 610,500 $ - $ - I TOTAl.EXP~ND'r0RE$ ....... ....$/1'14;,~~1$2,()94,592. . .$/I;?$~,583$/1;$~1,9~4~j;644~4ta I TRANSFER/LOAN-In (Out) $ - $ - $ - $ - $ - I Transfer to General Fund - - - - - I I I IEND1 NG BAbFJlJrie30 ~1.$(J8;238l1,18&,?j6$1;$2iJ;208$1.583,734$j;,/I9o,3:20 I I. on FUND ACTIVITY DETAIL I STREET DEVELOPMENT FUND I (FUNDS 221 & 222) I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL.-July 1 $ - $ - $ - $ - $ - Prior Years Appropriation 505,902 823,9.50 823,950 878,205 878,205 I Revenues 316,548 130,660 179,255 175,590 175,590 i'6i'A@FUNO$AVAII:.Ai:lI;.!;\l822;450$9~j.lH9Jq$1:qP?;gQ~ $i,()~?;795$i,p$~;7$5 I EXPENDITURES I Operating Expenses Public Services $ - $ - $ - $ - $ - I Total Operating Expenses $ - $ - $ - $ - $ - Capital Projects: I City Street Signs $ (5,500) $ - $ 225,000 $ - $ - I Streets and Highways - - - 140,000 157,576 Flood Control - - - - - Total Capital Projects $ (5,500) $ - $ 225,000 $ 140,000 $ 157,576 I i'QTAlExF'ENP!TlJRES .. .<$< ...<rq;50qj$ .. ................~i$?25iOb() . $140:000 .$ .,,157;576 I TRANSFER/LOANS-In (Out) I Loan to RDA $ (4,000) $ - $ - $ - $ - Transfer to RDA - - - (244,000) (244,000) I Transfer From Water Fund - - 100,000 - - TOTALTR/I,NSI7ER/LOAN$< $. (4;QPOj$i c<$JQ()}QQQi$< (244;000)$ ..... (g44,()oO) I ~OTALf'Y.N~E3A4ANCE ............... > ... . ..... ..... . ..... .. ....... .. ................. I APPROPRIATE5Cl ....... .$823,950<$ ..9q.4.... ,(510$ .871:1:405<.$669/795$652,2.19. . ' , " .-.---- . " ..., I I I ?~ I FUND ACTIVITY DETAIL I PROP. A SALES TAX FUND I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL.- July 1 Prior Years Appropriation $ 1,127,043 $ 1,929,542 $ 1,929,542 $ 1,419,586 $ 1,419,586 I Revenues 2,874,763 1,197,410 830,791 1,201,860 1,201,860 '" .",,--,----_. ......""".... ,.... ......"-".,,,..._-- ,"-'''-',"--"--." ,.. +;}}((.... . i . ............ .........i . .... ............. ....................... .. ........i. ...... / ... ....... .... ....ii/i.. ... ......... I OTALFUNPSAVAlLABLE$ . 4;0()t;~Q6:.$. 3,l;2l:),g54 ... $2;760,333$ . 4&41;446 $ .. >4;1:)41}446 I EXPENDITURES Operating Expenses Public Services $ 2,072,264 $ 797,438 $ 840,747 $ 859,590 $ 871,688 I Total Operating Expenses $ 2,072,264 $ 797,438 $ 840,747 $ 859,590 $ 871,688 I Capital Projects: City Street Signs I Streets and Highways $ - $ - $ - $ - $ - Total Capital Projects $ - $ - $ - $ - $ - I T9TALExPENDliruREs{$2;072,264}$ } 797,438 . $ 84b;747 $859,590 $}i871i688 ......", ,""." ,.,_.".,.,_........... """,. .. ,.".-.............--.--..... '.".',.".----.....".., .-,.',....,....'.......--. ,. ,". I TRANSFER/LOANS-In (Out) I Payable/Encumbrance $ - $ - $ - $ - $ - Transfer to RDA - - (500,000) - - I "f9"t6LTRANSFER/L96Ns $ . .n - ${ $( 50q,goq)$ ..- .$ .... ....... I T()"t~LFtJ(\J[}~~PANdE. 4;3g$;514}$'l;41$,$8$)$1,761;85$....$)i 1;74!:li758 APPROPRIATED $1,929,542 I I I .1 I FUND ACTIVITY DETAIL MUNICIPAL IMPROVEMENT FUND I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNING BALANCE-July 1 $ (29,467)$ (19,551) $ (19,551) $ (20,575)$ (20,575) I Prior Years Appropriation I Revenues 120,233 - 76 (730) (730) ,-",_...."-"..,,,. ,_n__,__,_". "" , _,_.",.""". TOTALF;UNPSAVAlLASl.E>... .$ .$QV?"96$(1~;!551Y $i(1~;4?5)$(g1;~()5)$)\.(;21;9Q5) I EXPENDITURES Operating Expenses: I Admin. Services $ - $ - $ - $ - $ - Public Services - - - - - I Total Operating Expenses $ $ $ $ $ - - - - - Capital Projects: I Govemment Buildings I (continuing approp.) $ - $ - $ - $ - $ - Government Buildings - 250,000 73,800 14,500 14,500 Total Capital Projects $ - $ 250,000 $ 73,800 $ 14,500 $ 14,500 I TOTAL EXPENDITURES $ - $ 250,000 $ 73,800 $ 14,500 $ 14,500 I TRANSFER/LOANS-In (Out) I Transfer from Capital Repl. Fund $ - $ 190,000 $ 11,000 $ - $ - Transfer from/to General Fund (110,317) 20,000 61,700 14,500 14,500 Transfer from Water Fund - 20,000 - - - I Transfer from Sewer Fund - 20,000 - - - ....." --,. I qTAl..TRANSFER/LOANS> $ r11();3j7')~g!50;O(JQ) $ .'7;2;"l()(J$14,5Q()$i. .j4,$Qo ." ..."'..--.............--....,-... I I ENOINGI3AL.ANCE~JUN E30 $(1~,551)$(i9,551)$ . (;20;579)>$ . (?1,3(j$)$ .ii.. (21,$05) I I . ". I FUND ACTIVITY DETAIL I CAPITAL IMPROVEMENT PROJECTS COMMUNITY FACILITIES DISTRICT #1 I 1993-1994 1993-1994 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL. - July 1 $ 7,029 $ 7.469 $ 7,469 $ 7,905 $ 7,905 I Prior Years Appropriation - - - - - Revenues 440 410 436 590 590 ..--,--"" .., .""-,,.,,-,-- ..... .<$.. .....'7469. $ I Total FlIndsA'lailable 7,879 <$ ..7:$05$ .~,.4$5 ..$> <<~@)5 .;", .. .,..1 I EXPENDITURES Operating Expenses I Admin. Services $ - $ - $ - $ - $ - Public Services - - - - - I I Capital Projects: Pomerado Business Park $ - $ - $ - $ - $ - I Total Capital Projects $ - $ - $ - $ - $ - I I TRANSFER/LOANS-IN(OUT) Transfer To General Fund $ - $ - $ - $ - $ - Loan To Redev Agency - - - - - I "tQTAI.."tRANSFER/LOANS<$ - $ - $ - $ - EN()INGI3AL....JUNE.30 $ .. .... 7469$ .7;1379>$.. 7:905$. 8,4$5$.... 8,4$5.. '.,::.'--. FUND ACTIVITY DETAIL I CAPITAL IMPROVEMENT PROJECTS I COMMUNITY FACILITIES DISTRICT#88-1 I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL.- July 1 $ 47,393 $ - $ - $ - $ - Prior Years Appropriation - - - - - I Revenues - - - - - I EXPENDITURES I Operating Expenses: Admin. Services $ - $ - $ - $ - $ - Public Services - - - - - I Total Operating Expenses $ - $ - $ - $ - $ - I Capital Project: Parkway Business Ctr $ 6,406 $ - $ - $ - $ - I Total Capital Projects $ 6,406 - $ - $ - $ - I TRANSFER/LOANS-In (Out) I Trans. from/to Cfd#88-1 Debt $ (40,987) - $ - $ - $ - .-."....""., . I TOTAL.otRANsFERii.OANS$ ... ....... (40;~13't)$' $ . $ - $ - ..-.....--'----,'--....,---,."" , . ,. I I I;NPI!'-JGI3ALANCE+JuhEl30...$ - .$... - $ " $. - $ - I I I I ,j, ~ I FUND ACTIVITY DETAIL I CAPITAL IMPROVEMENT PROJECTS COMMUNITY FACILITIES DISTRICT-1990 #88-1 I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I BEGINNING BAL.- July 1 ACTUAL BUDGET ACTUAL PROPOSED APPROVED $ 1,976,902 $ - $ - $ - $ - I Prior Years Appropriation - - - - - Revenues 53,807 41 ,250 2,687 3,730 3,730 . .,.." ......."....."........"".. ."",.""."-,.,,.,..,.,,_.,-.--,-,-- .----.','-'..'-- '" "'" '"'''''' "',,, """"""" ",,'," TOTAI./Fl.JNDSAVAIt.J\BLE ...$2030709$ 41;g50$2;e87 .$ 3;730$)........ .....3;?;?9t I.... ................................. ...............L....'........... ....... ...--.--.......----.. . '" ",,,,.. CAPITAL PROJECTS. I Parkway Business Ctr $ 625,709 $ 41 ,250 $ 2,687 $ 3,730 $ 3,730 . ........,,-..-- ToTAl.. EXPENDITURES) .$ 625,7()9$ . 41,25Cl $.. ....g,e{l7l .....$(7"'9$ . 3730 I,,': ,; I TRANSFERS/LOANS I Transfer to Cfd #88-1 (Debt) $ (1,405,000) $ - $ - $ - $ - I I I I I I I I I I FUND ACTIVITY DETAIL I DEBT SERVICE FUND I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNiNG BAL. - July 1 $ 5,755,721 $ 5,159,231 $ 5,159,231 $ 5,298,454 $ 5,298,454 I Prior Years Appropriation - - - - - Revenues 463,502 469,890 389,234 409,470 273,220 I "J'QTACFl.JND$AYAI!iA8L.E$~;g19;22~ $$;1529;i2ii$$;$4a;4e~~5;Zd7,$44\ $ i5,~7t!674 EXPENDITURES I Bond Interest & Redemption: I 1978 Fire Bond $ 172,700 $ 169,150 $ 168,250 $ 175,000 $ 175,000 1986 Certificates of Participation 962,523 954,390 958,073 962,900 962,900 I 1992 Certificates of Participation 908,957 914,350 909,865 905,410 905,410 I Total Bond Interest and Redemption $ 2,044,180 $ 2,037,890 $ 2,036,188 $2,043,310 $ 2,043,310 Operating Expenses: I Total Operating Expenses $ - $ - $ - $ - $ - I Capital Projects: Total Capital Projects $ - $ - $ - $ - $ - I . ." ...-. TOTALEXPENPITqRE$/$ g,()4:4:t8(>$?;o$I,$90i$?;()36,188 ~2;()4:},:?10$ .2iP4:};:?lP TRANSFER/LOANS-In (Out) I Transfer from Poinsettia Funds (92 COP) $ 379,706 $ 914,350 $ 900,354 $ 837,160 $ 905,410 I Trans. from Rda Admin Fund 604,482 954,390 885,823 962,900 962,900 TOTACTRAN$FJ:::RILOANS$984;188 $. ',868;Z4c) $j;7~6;177'$1;8c)d:060$ 1;86?,31() I I E:.NDING8ALANCE-Jliri~30$}5!159:231$$,459;97j.....$5,298;4$4$S/4$4;674i$..$,396,e74 I I I .'r- .",' I FUND ACTIVITY DETAIL I DEBT SERVICE FUND COMMUNITY FACILITIES DISTRICT #1 I 1995-1996 1993-1994 1993-1994 1994-1995 1995-1996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNING BALANCE-July $ 4,918,732 $ 4,962,481 $ 4,962,481 $ 3,209,045 $ 3,209,045 I Prior Years Appropriation - - - - - Revenues 2,815,930 2,859,090 1,t15,952 1,057,600 1,057,600 I ,..OTAgf:lJNr:5~AYAUl.A;lb~/. $ 7.79;o1:il?p2$7',!;l21,57t $p,q7~;4~~ $4\26pI645/$4;200;645 I EXPENDITURES Bond In!. Redemption $ 2,772,181 $ 2,859,390 $ 2,869,388 $ 2,935,190 $ 2,935,190 IOTAI..E.XPENDITURES " .',. , '.',.," .""". ".',,". ,,,.,,...,.,,,,,,,.,.,,... . .... . .......,....,.".,..,........... ..,..,..........,.....,...,.,..,..,. ., "" '" , ".,.,.,..,..',.' ,. $2;772;181$ 2;859;390 . $~;869;388$~:935i190 .$2;935/190 I TRANSFER/LOANS-In (Out) I Transfer from General Debt Service $ - $ - $ - $ - $ - I Transfer Escrow to Capital Projects - - - - - Transfer to Capital Projects I thru City - - - - - I I I ENOl NGSAL.ANQE'JI.lIj$ 30... .... $. . 4,962;481$4i9P2;18t$....3,209,Q4$ $..4,331.455 Sj,331;455 I I I I FUND ACTIVITY DETAIL I DEBT SERVICE FUND I COMMUNITY FACILITIES DISTRICT #88-1 (FUND 332 & 333) I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNING BAL.- July 1 $ 4,047,396 $ 4,214,228 $ 4,214,228 $ 2,689,872 $ 2,689,872 I Prior Years Appropriation - -' - - - ~evenues.............................................................. . .... . ..... .831,211 .....>...~:.~~~,740..t,856,317 ......1,878,090 . ..1,878,090 I OTALFUNDSAVAlLABLE.$4878607$t3456968 $6070545$ 4567962$4567962 '.'C.,,';,.;,' ,""; '," ; ;--.C';. ","C.,;,,,,. ;";"". ...,_,,1....:...'__...,..." ......-........1.-,....,..-.,'-.;_..;...,_...;; . ..';;.;1-.;...,',.;';;...1.....-:.' --:1:,-' :;'-1-,;, " ;'_. ;;"1;,,..,.,1.,....... I EXPENDITURES Bond Int. Redemption $ 4,898,628 $ 3,170,220 $ 3,380,672 $ 3,227,810 $ 3,227,810 I .".-."......""........ .....-.-........-----.-...--- -....... ............. .OTALEXPENDITURES././$!4.!3!;l!3;94!3( $:}i17Q;220$/ 3i3!3(}i9'7'4/ $/?;247;$1Q$ /:};?2.7;810 I TRANSFER/LOANS-In (Out) I Loan from Sewer Fund $ 2,788,262 $ - $ - $ - $ - Loan pmnt to Sewer Fund - (2,788,262) - - - Loan pymnt to General Fund - (1,471,397) - - - I Transfer from Const. Fund 1,405,000 - - - - Transfer from Capital Project 40,987 - - - - I TOTALTRANSFERitQANSi >$ 4,234;249 . $(4;2.9!'l;!?59)f - . $ - '$- I QT6pF1.JNDBAtANCE . PPROPRIATED $ - I END I NGBAL> JUhe:30./ .. . $A;414;4?8$6;02!.(}8g$?,689;872..:..~(1;~40,15.2$ "/1,340,152 I I I I I l ~i.'. " I FUND ACTIVITY DETAIL I WATER FUND I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL. -July 1 $ - $ - $ - $ - $ - Prior Years Appropriation 7,684,809 6,262,141 6.262,141 7,194,203 7.194,203 I Revenues 9,980,098 10,474,160 10,120,630 10,959,960 10,959,960 TQ-rAE.'.pt.I!\Jbs.'.AVAI.L:A.8LS ....$...17;(364;907. ......$1.6;736.30.1 ......$...16:382;77.1 ......$.\1..8'1$4'163 ...'$...18,j.54/163' . ,. '" , , ."" . '" ., " ,.. . ,-------. I EXPENDITURES I Bond Interest & Redemption $ 1,009,526 $ 1,002,840 $ 1,569,527 $ 780,360 $ 695,810 I Operating Expenses: I Administrative Services $ 689,537 $ 798,617 $ 793,732 $ 830,245 $ 850,002 Engineering Services 54,339 53,492 53,830 50,734 52,151 Legis. & Admin. Services 103,976 111,924 108,501 115,956 114,321 I Public Services 6,499,006 7,339,113 6.527,978 7,738,234 7,727,754 Total Operating Expenses $ 7,346,858 $ 8,303,146 $ 7,484.041 $ 8,735,169 $ 8,744,228 I Capital Projects: I Water Improvements (continuing Approp.) $ - $ - $ - $ - $ - Water Improvements 3,152,612 - 20,000 3,827,300 3,827,300 I Total Capital Projects $ 3,152,612 $ - $ 20,000 $ 3,827,300 $ 3.827,300 I TOTAt:EXPENDITURES" $11,$()8;$9~ $.Q;~Q?;W'l6$Q,073,?68 $13,342:829 $1:),g67:~~Cl I TRANSFER/LOANS-In (Out) Transfer to Street Fund $ - $ - $ (100,000) $ - $ - I Transfer to Capital Repl Fund - - (15,000) - - Transfer to Municipal Fund - (20,000) - - - Transfer from Sewer Fund 106,230 - - 500,000 500,000 I TQTALTRAt'JSPSR/LQANSi$i '106;230 $ f2Q.000) $iC'll? ,()()O) $ 50Q,OOO.$.500;DOO I TOTAL FUND BALANCE . APPROPRIATED .... ."$ 6,262,14{...$....1:410,315..$ 7,tQ4:203i $ 5i311;334i $.5;$86,~25 I FUND ACTIVITY DETAIL I SEWER FUND I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNING BAL.- July 1 $ - $ - $ - $ - $ - I Prior Years Appropriation 14,372,330 13,315,232 13,315,232 13,653,434 13,653,434 ~:~~:.::NbSAVA1LABUE. ...........~..1:.;::~;:;: ....$.L1:;~::;;:~ ......$....1:;.:::;.:;: ........$...4:;:~::::: .................1:;:::::::........ I I EXPENDITURES Bond Interest I & Redemption $ 149,875 $ 168,500 $ 167,250 $ 168,500 168,500 Operating Expenses: I Admin. Services $ 437,949 $ 482,124 $ 477,059 $ 498,588 509,971 Engineering Services 54,647 54,178 54,121 52,142 53,108 I Legis. & Admin. Services 51,989 78,347 75,951 81,167 80,023 Public Services 2,918,292 4,373,838 4,640,363 4,773,394 4,773,800 I Total Operating Expenses $ 3,462,877 $ 4,988,487 $ 5,247,494 $ 5,405,291 5,416,902 Capital Projects: I Sewer Improvements (continuing approp.) I Sewer Improvements $ - $ 200,000 $ 219,792 $ 50,000 50,000 Total Capital Projects $ - $ 200,000 $ 219,792 $ 50,000 50,000 I QTALEXPENDITURES $ 3;612,752 $;;,;35$,987 .$5;634;536 .$$,6?;3;7Q1 5;635,402 I TRANSFER/LOANS-In (Out) I Transfer to Water Fund $ (106,230) $ - $ - $ (500,000) (500,000) Transfer to Municipal Fund - (20,000) - - - Transfer to Capital Repl Fund - - (15,000) - - I Loan payback from CFD 88-1 - 2,788,262 - - - Loan To CFD 88-1 (2,788,262) - - - - I TOTALj=uNDBALANCE I ." ''','',,',. ..n......_.._.__............ .""."............... ,-"""""',"'",'.'" ":.. , '" I .. '''' '''' '''' , "".. . .". ApPRC>PRIATED'.... . . .. . .$t3'315;2~2$L1;;;919,65iL ~13;E>53,434>$12;845,673 ..12,8~4;()62 . ;.; J~ 3 , FUND ACTIVITY DETAIL CAPITAL REPLACEMENT FUND 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNING BAL. - July 1 $ - $ - $ - $ - $ - Prior Years Appropriation 3,183,958 3,491,950 3,491,950 3,483,259 3,483,259 Revenues 750,940 354,190 719,099 924,290 924,290 ."'.'~V"""""""""""""'" .OTACf:'l..lNbsAVAILASIlE>i3;934,8$B:$$:$4!3,14() $4:;211i04l?l $ 4,467':549 is> 4;46'7';549 EXPENDITURES Operating Expenses: Admin. Services $ 274,357 $ 885,835 $ 19,060 $ 921,510 $ 894,627 Public Services 168,591 509 203,231 - - Total Operating Expenses $ 442,948 $ 886,344 $ 222,291 $ 921,510 $ 894,627 ..""."."." .,,, " ,,,..,.,..,,..,, ,. .....,..,. ";.,,-,':";.''-;.',-,-'.',:'.;;'.;'',;,'.;''-.;'';'''.-.;';.;,....,.,...-",....,.'.-.,.. .,..,.".......,...,',.,..". "" . ".,...""",.,'", "'" ::::' ., ". TQT.AL.OPE;RATINGF;XP:$ .. .44;2;948$ .886;344$i2.?:?\;2l?lt $ l?l;21,51 0 >$894;627 Capital Project: Goverment Building $ - $ - $ 190,000 $ - $ - Total Capital Projects TOTAL EXPENDITURES $ 442;948>$ 1:l8();:344>$4.1:?i;291 .921,510\..... ........8l?l4;p?Z. TRANSFER/LOAN-In (Out) Trans. to Water/Sewer Fund - - 30,000 - - Trans. to Generall Fund - - (334,499) - - Trans. to Municipal Fund $ - $ (190,000) $ (11,000) $ - $ - TOTALTR.ANSFERll.OANS. $.. - $. (1l?lQ,Q()Q)$ (,,1#5:499)$ -','.'.... $ .".'..,,"""""'."""""".'. TbTA45WNbBAl-ANCE ... ..... .......... ........... ...... ..... ..................... ......... ... ......... .. ....... ... .................. . ..... .. .... ....... ........... ..... . PPRC)PRIATED $ ...,,/4l?l1;950$g;Z99/79!3$(3,483;25gi$3,486; 039>$>(3;512;922 I FUND ACTIVITY DETAIL I TRUST FUNDS I 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNING BAL.- July 1 $ 298,524 $ 318.215 $ 318,215 $ 327,951 $ 327,951 I Prior Years Appropriation - - - - - Revenues 27,691 21.980 18,736 29,610 29,610 I " ." "..."............."., "... ...., ",....."."" ""...n ."...".............",,_,.._... . .. "... '," ;.';-;.;.;.;;;-;,-.;-;,-,'. "..-....-.-----.--.------.-.------.,....,.------ " "',,, c." ,'" .,",.,....,",,"__',,'''.'.'.',"'''," OTALFUNDSAVAILABLEi.$ >326;215$i340;1~?i $i:3:39:;El?1...$ ..:357\561 .....$>357;561 I EXPENDITURES I Bond Interest & Redemption Operating Expenses: I Administrative Services $ - $ - $ - $ - $ - Safety Services - - - - - I Total Operating Expenses $ $ $ $ $ - - - - - I TRANSFER/LOANS-In (Out) I Loan from Rda Debt Service $ - $ - $ 5,000 $ - $ - Transfer to General Fund (8,000) (14,000) (14,000) - - I I I I ENDINGBALANC!:"JWlJe$O .... . $ ........318:215$326.195$/ 327;95t$357;56t$. .357,561 " ."", CO"' "",.. , .... ...._ .. ._. ,-'------ .. ..---.--....... . I I I I , ,~ 37 I FUND ACTIVITY DETAIL I LIBRARY ENDOWMENT FUND I 1 993-1 994 1994-1995 1994-1995 1995-1996 1995-1996 ACTUAL BUDGET ACTUAL PROPOSED APPROVED I BEGINNING BAL.- July 1 $ 429,223 $ 456,996 $ 456,996 $ 591,191 $ 591,191 Prior Years Appropriation - - - - - I~evenues... ...................................... 27,773 24,830 134,195 42,620 42,620 .-,_....-._,_...._".- .-....-....-.-,--.-------.-.-.-.- ,," "','",,'.,"" TOTALFl.JN[)S.A.\(AlLA8LE<$45q:QQq148t;~2q.. $ 591191<$633811$ .<633811 ." ,."", ,." ,. ,.. . ".".". .';;'_"_';";,;:;:'_;';"_ :_";;;._;;_;..;';:.;;;;_;_'; . ;._:_.;.;.;..;;.;...;.;....1..........._...... I EXPENDITURES I Bond Interest & Redemption I Operating Expenses: Administrative Services $ - $ - $ - $ - $ - I Safety Services - - - - - Total Operating Expenses $ - $ - $ - $ - $ - I I TRANSFER/LOANS-In (Out) I Transfer from Grant Fund $ - $ - $ - $ - $ - Transfer to/from General Fund - - - - - Transfer to Street Dev Fund - - - - - I TOTALTRANSFERfLOANSX. ..$... -. ..$. - I I - I EN[)INGBALANCE'iJune36 .. $ 456,999<$ ..........4131;826<$ ......591;191$9:3:3;811$) .999,.81.1... I I I FUND ACTIVITY DETAIL I PERFORMING ARTS DONATIONS I 1 993-1 994 1 994-1995 1994-1995 1995-1996 1 995-1 996 I ACTUAL BUDGET ACTUAL PROPOSED APPROVED BEGINNING BAL.- July 1 $ - $ - $ - $ (10) $ (10) I Prior Years Appropriation 118,648 (10) (10) - - Revenues 1,658 5,710 - - - I ..., ,. . -'-"-""", " ,....,. .o.TAl..FtJNP$AYA1LAl3bE.X$<1.20;3Qq)$ ........$;700$)X..(19)<$<)(10)$.... (10) I EXPENDITURES I Operating Expenses: Administrative Services $ - $ - $ - $ - $ - Safety Services - - - - - I Total Operating Expenses $ - $. - $ - $ - $. - I I TRANSFER/LOANS-In (Out) Loan paymnt to Muni. Fund $. - $ - $ - $ - $ - I Loan from General Fund - - - - - Transfer to/from General Fund (120,316) - - - 10 I .oTALTRANSFERJtOANS$ <1?O{31El)$ ... -..$ .. .- $. I I I I I I I I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAMS: 1995-1996 BOND INTEREST AND REDEMPTION I Ml CITY OF POWA Y I BOND INTEREST AND REDEMPTION I 1994-1995 1994-1995 1995-1996 1995-1996 I WATER FUND BUDGET ACTUAL PROPOSED APPROVED 1970 $ 133,700 $ 133,700 $ 133,700 $ 133,700 I 1972 51,460 51,462 51,460 51,460 1975 555,290 552,053 566,310 386,910 I 79-1 233,500 752,839 - - 1995 G.O. - - - 94,850 Amortization of Discount 23,890 71,661 23,890 23,890 I Processing Fee 5,000 7,812 5,000 5,000 ....ofAL\lVATERPUNP//... $ /1\002;840$( .1;569;527$/780;360> .695810 . "---- --,~-,- . '" , '" ". ..., '" ,. ,. ;'; .".f I SEWER FUND I 1958 Series B $ 168,000 $ 167,250 $ 168,000 $ 168,000 Processing Fee 500 - 500 500 TOTAl.. SE.VVE R FuNb/ $i168;500 /$> 161;2$dii$> 168;500$i .......\16?;5QO I DEBT SERVICE FUND I 1978 Fire Bonds $ 169,150 $ 168,250 $ 175,000 $ 175,000 I 1986/1995 Certificate of Participation 954,390 954,387 955,400 955,400 1992 Certificate of Participation 900,350 900,354 897,910 897,910 Processing Fee 14,000 13,197 15,000 15,000 I TOTAL.,OEl3TSgRVICg..FUNbi $2;0$1:$90$ \2;036;188 $ .2,043;310$ .2043310. . ..", , .. .,.1' :.,' SOUTH POWAY CFD#1 DEBT SERVICE I 1987 Special Tax Refunding Bond $ 2,837,390 $ 2,837,392 $ 2,915,190 $ 2,915,190 I Processing Fee 22,000 31,996 20,000 20,000 1989 CFD #88-1 Debt 2,565,670 2,630,669 2,610,000 2,610,000 Processing Fee 19,000 118,962 12,000 12,000 I 1990 CFD #88-1 Debt 576,550 593,832 596,810 596,810 Processing Fee 9,000 37,209 9,000 9,000 TOTAL ElEBTSERV1CE... $6:029,610 $i6;250;060/ $ <6/163;odo/ $/6;16(3,000 I . " " , . . ',_, ,.' ." .."'.""".._.,. _____ =h~" GRAND TOTAL $9;2~~;840 .$10,029;025 $i~,1 ~5;170$ Q;070;6ZQ I I I .;~. I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAMS: 1995-1996 STATEMENT OF FUND BALANCES AND RESERVES I STATEMENT OF FUND BALANCES AND RESERVES .". --,-:-_"::'--,-_',.':-, ',::-,'-: N '..d_,:"_,::,:_'.:_' " . '.. - ,'---'. ,. 1995/1996 A Aci;\jm, ...... ............... / . Fuhcj ...... ... .. Bo~d. Approp.I1~I~tl;lf~~rt ..... of7/1/95 ..Redem . tn General $ 3,840,216 $ - $ 16,039,330 $ - $ 15,927,375 $ - $ - - - - - 67,250 P - Gas Tax 76,059 - 844,400 - 844,400 - - Park Improv - (345,801 190,000 - - 223,000 Drainage - 353,378 646,090 - 348,412 702,424 450,000 Grants - (297,816 496,620 - - 226,314 P 83,580 - - - - - 89,178 - Special Asst 1,520,208 1,614,590 - 1,644,478 - - Street Devel. 878,205 - 175,590 - - 157,576 Prop A 1,419,586 - 1,201,860 - 871,688 - - Muni. Impr - (20,575 (730 - - 14,500 CFD'S - 7,905 4,320 - - 3,730 - Debt Service - 11,197,371 3,208,910 8,206,310 - - Water 7,194,203 - 10,959,960 695,810 8,744,228 3,827,300 Sewer 13,653,434 - 5,316,030 168,500 5,416,902 50,000 (500,000 Capital Rep. 3,483,259 - 924,290 - 894,627 - - Trust - 919,142 72,230 - - - - .:-:-:~ .f: :::'::-::::: ;:-::'/:;::::!:::::::::) .:::; .': ::..;:>:; :_'::::; ':-:" :-:'_', ,:-::::-n,) :--::"::: ::-:::-::-::':::;:--::: i: :::::_-::::(:;::r:' -:::':::: ::;(:: ,:;:::':; :;-<-:;::!::: =:::0 :::::: -::: ::::-;":: ':.:::::: :"\/',:::: ':: :,: :: _n ='-:;\:.-: ::, ::..:::;,:::: :::- . ':..:: /:,:: :<-,-::, ::: ;:';: _:;: .:.);; : :;-': '::-.::;::, ;-:-: (::;:;: \'" . .. tOTAL.. $30544!l~~i\~3~~~G$416!l~.i~oI~d*o62b $3.i6~~Uo $rih6127~ ~1~7~9d$~7~6i 266 $ 10718886 ------------------- '" ~.'" I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAM: 1995-1996 REDEVELOPMENT AGENCY LOANS PAYABLE TO CITY I ... REDEVELOPMENT AGENCY LOANS PAYABLE TO CITY ... . ,-,.....,-,-,..,..-, .. ,........ . Balallcem1/95 i//2.............i. ........Current\ .--.,.-.,','--,.-----,.----- interest P 2,417.920 General $ 4,465.265 $ - $ 4,465.265 $ 2,417,920 1$ 254,520 $ 254,520 $ 4,465,265 $ - $ 4,465,265 Drainage 2,527.156 1,229,582 3,756.738 - 450,000 121,929 2,077,156 1,351.511 3,428,667 Street Development 2,466,944 1,200,170 3,667,114 244,000 - 159,132 2,710,944 1,359,302 4,070,246 ater 3,804,911 1,734,134 5,539,045 223,348 3,804,911 1,957,482 5,762,393 Sewer 1,268,327 430,186 1,698,513 - - 74,451 1,268,327 504,637 1,772,964 Grant 11,000 4,895 15,895 - - 646 11,000 5,541 16,541 Park Improvement 125,660 64,550 190,210 - - 7,376 125,660 71,926 197,586 Prop A 200,000 71,600 271,600 - - 11,740 200;000 83,340 283,340 If()"f"AC i> ......ill$\1~,J6~.i~~I$..... ..~.73~.1~il$.....1~.~6~,3~()II$i.~ij~[~i61$... ......~.~~2.~~dl$........J~3.1~~II$......1~.~$3.i~~I$ ..~.j~~.i~dl~)....j~.9~7.dd~1 1. For reference only-not accrued in either receivable or payable fund 2. Interest rate on loans where payable is calculated at City's average rate ot return ot investment in FY 1995-96 (5.70%) and new loans and payback occurred at mid-year - - - - - - - - - - - - - - - - - - - I I I I I I I I I D I I I I I I I I CITY OF POWAY FINANCIAL PROGRAMS: 1995.1996 DEPARTMENTAL OPERATING BUDGETS I 46 I LEGISLATIVE AND I ADMINISTRATIVE I City Councill I Planning Commission Redevelopment Agency I I I I City City City Clerkl Attorney Manager Treasurer I . 011 012 013 I Assistant I City Manager 013 I I 1 I Administrative Community Planning I i Services Services Services 100 200 300 I ..J:I I 1 I Public Safety Engineering RdA & Housing Services Services Services Services I 400 500 600 1100 , I I I .t: 47 ( I CITY COUNCIL I .,.. ,. ,.,__,.__d" ......... ...,. ,".:-......:":."::.:.,...,..:...;::'.. .... ......".""""""....""....."""..". ',' ""',,',',, ,," ....--.,..,..,.,--......--'.,..--..,.--,----..,,'.,",'...',.,', ',',,',',,' . ,',.,'.,','.' 'F""'db"'f.j)"'f"""""'.,' ,',,',',',,' ::-:'" . '.'.,. , ";"":.:",:..::."".:",:",,,,,":,.' .:","".,:",:-,. I ~~%~i~\t~gn~lr~~.~~;Z~Z;; 'Water'Fund"""""""$18'890"''''''','' :/':"';':""::::' ,;;,:: {,.:)\.:,,::,,::.:.,,:,:'::::::}/:\\, .;\;\.:).:",;,.;:; ,: )()(,:,:/L,/ ,',' Sewer FOnd """""$13"223 I ,::,. ...,....: '.....:,;,;';,:,;:, :',' '.:,' ,.' ',-,::::,.;,:;,',::t',,", ':" .,.' ,.'",;:-.;"...,.;.,..,:.......":.::::...,,.::'..:...,....'...','......,...'..',..-,....;.... I EXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED I Total Positions - - - - - I Personnel Expense $ 48,832 $ 47,600 $ 46,567 $ 48,790 $ 48,790 I Operations and Maintenance 131,276 146,140 124,249 140,110 140,010 I Capital Outlay - - - - - I I OVERVIEW COMMENTARY I The City Council is comprised of five members elected at large by the citizens of Poway to serve for four overlapping terms. The Mayor is directly elected by the citizens of Poway for a four-year term. I Annually, the City Council reorganizes, choosing a Council member to serve as Deputy Mayor The City Council is accountable to the residents of Poway for all services and programs provided by I the City The City Council serves as the City's policy-making body, taking action on all legislative matters involving the approval and adoption of all City ordinances, resolutions, contracts, and matters I requiring policy decision and leadership. In reaching policy decisions, the Council listens to public testimony and reviews proposals designed to meet community needs while maintaining desired service levels. I The City Council appoints the City Manager, City Attorney, and City Clerk and establishes various citizen advisory committees to ensure broad-based input into City affairs. The City Council oversees I the expenditure of all City funds throughout the fiscal year, initiates new programs to upgrade existing services, and determines the ability of the City to provide financing for the proposed budget as submitted by the City Manager The City Council also serves as the Board of Directors for the Poway I Redevelopment Agency I 48 I CITY COUNCIL I I I ACTIVITY GOALS AND OBJECTIVES 1 To ensure that municipal services are provided in the most efficient, effective, and I responsive manner possible to meet the needs and desired service levels of the community. I 2. To provide legislative guidance and direction for the establishment and maintenance of City programs and services. I 3. To provide an open forum for direct public input and an avenue for resolving community issues. I 4. To establish and oversee the implementation of the City's short and long-range goals and objectives. I 5. To inform local, county, state, and federal representatives about the needs, concerns, I and issues facing the citizens of Poway. 6. To ensure that the City maintains a fiscally sound operating budget. I 7. To oversee and monitor the expenditure of all City and Redevelopment Agency funds. I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 4904 - Deletion of Alcohol Server Training Grant and the City - $ 7,620 I will not be hosting the League Quarterly Dinner for approximately four years I I I I I I 49 I CITY COUNCIL I Legislative and Administrative Division No: 010 Division Detail Obj, 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel EXDense Ranoe Position Title I Mayor 4,819 4,800 4,801 4,800 4,800 Councilmembers (4) 19,277 19,200 19,940 19,200 19,200 I I 1120 Salaries - Special 24,096 24,000 24,741 24,000 24,000 1300 Employee Benefits 24,736 23,600 21,826 24,790 24,790 I ii4'c ~i .,,"..."i'.'.'.{ . .'. ,..i i". ,,'i.'..,'.'.' '," ~'.,.,..i ..,ii 4883247600. '.',', 46,567.,.\48790 ..i 48790 Operations and Maintenance I 1799 Other Professional Fees - 15,000 15,000 15,000 15,000 3110 Reimbursed Mileage 18,000 18,000 18,600 18,000 18,000 1 3140 Travel and Meetings 10,959 17,260 7,122 18,050 18,050 3310 Telephone - - 629 - - 4120 Other Contractual Services 15,000 - 1,087 - - I 4710 Office & Stationery Supplies 1,884 1,800 1,714 1,800 1,800 4904 Community Relations 43,447 48,680 37,598 41,060 41,060 I 4922 Printing 225 - - - - 4924 Publications and Dues 41,481 45,400 42,499 46,200 46,200 I 5530 Capital Outlay Rental - Equip. 280 - - - - I I I I '.iTgt~iiOb~ji~ti6h~i&M~irit~h~d8~ '.'.... ..,.,.'..".....1.3.1./276. .,.ii'.146i140 ....,.,........1'.24249 ,.........1'40.11,.0.. ....i140i1.,10 I CaDital Outlav I ..T6t~i/c~riif~IOJtI~I!...........'.'.. "'.,"....,.,...."..,i..".....,.,...,.....,., .....{...,......,.... ,'..,.ii. ...'.......' ',.\ S .'...,.....t,.,...,... I Division Total '1:180108 '1:193740 $170816 !l:188900 $188900 50 I LEGISLATIVE AND I ADMINISTRATIVE I I City Council I Planning Commission I I I City Clerk I Treasurer I 011 . I I I I 1 I I I I ,~ , 51 II CITY CLERK 1 y..........................................'.............................;......... ",.C':.",''',',':'.'':'.'''''':','''''',',':';'.',''''....','..:-:."..,.:-,',...,.:.:'....,.;.:,'.,.,.:,:.,.::,:,:,:,.;::".;,:,;,:,:,:,:.;.::.-.:,: jl:.egislative & Administrative Depahrrieht FUfidDistfitiUHdfii .... .. .......".......,..,....,.."....". I ,...".' .. ","."",.,..",,'.'.',...,.,.,. i..."'..'."'...'. '.."...'.'......,..'....'........ . ."........, ... .,.,...,. ,.. ....... .. .. .' ""., ,.. · d...."........e.'."'.. j....p'.......'.ai.....$!203. 409 i{.?? ...".en. .rei. ,...yo....??',."..'> .'..... ...'....i...'.'.: .,',.Watef,l1'(jridj.ii'..,.$~4;~07i.:'r.'.'. '....".".,..','.'....."",..,,'.'...".'..........,'.'...'.".,'.....'....,.....,............:......-..,..,.,."...', ".""--,,.' S ,',',', '.,',' Fd$17154 .,',.',','.,',,"',' , ... ...... .. .. . .. :":: ,::', .:::':':::::,:':':":: ,::,':,:;:,..:.' ..::::::.:;:.:::.::::::::: , ewer un "" ',' ..'. ',,' " ' , , " II EXPENSE ':. ..... ....:.::..::'..,.;:.,':..,.,:,.:...',..".:..,,::............. 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I <l;LASSIFICATION ACTUAL APPROVED ACUTAL PROPOSED APPROVED II . '"!Total Positions 4 3 3 3 3 personnel Expense $180,589 $181,820 $191,885 $193,630 $193,630 II <llperations and 33,774 60,520 41,677 49,530 49,530 rMaintenance I ~ital Outlay - - 2,187 1,910 1,910 I I OVERVIEW COMMENTARY I illihe'City Clerk is appointed by the City Council to serve as Clerk of the Council, Records Manager, and · Election Official of the City In carrying out this function, the City Clerk coordinates the City Council II agenda preparation and oversees the preparation and maintenance of the official meeting record The <r:lty; Clerk also serves as Secretary of the Poway Redevelopment Agency, the Poway Public Financing II Authority, and on the Board of Poway Today, Inc. I llhe:City Clerk's Office is the central information source for the public and City staff regarding Council I action. This department is responsible for the organization, maintenance and protection of all official €1ty;records and coordinates the City-wide functional filing system. All legal advertisements, including I nlllites of public hearing and calls for bids, are placed through this office. Recording of documents for 1 i alii departments is coordinated through this office. l1he, City Clerk organizes and conducts all municipal elections. Candidates receive their nomination I papers from the City Clerk and all candidate filings, including campaign disclosure and statements of I emmomic interest, are processed by this office. Illihe<City Clerk's Office coordinates appointment of Council-appointed committee members and maintains information regarding the committees including charters, agendas, and minutes, 1111lte>(~ity Clerk, also appointed as the City Treasurer, has signatory authority on public securities and I instruments of payment. .' 52 I CITY CLERK I I I ACTIVITY GOALS AND OBJECTIVES I 1. To serve as custodian of the official records of the City, ensuring the safety and security I of the record documents. 2. To manage the City Council agenda process to ensure timely preparation, notice and follow-up on all items requiring Council action. I 3. To record concisely and correctly, in action minute form, the meetings of the City Council. 4. To establish a records management program to provide for efficient storage retrieval I and disposition of records, including the implementation of the PUFFS (poway Uniform Functional Filing System) throughout all City departments. 5. To conduct all municipal elections, ensuring conformance with existing laws to preserve I the accuracy and integrity of the process. 6. To post and publish in a manner complying with the law, all notices of pUblic hearings, meetings and bid proposals. I 7. To coordinate appointment of Council-appointed Committee members. 8. To serve as Secretary for Poway Today, Inc., and poway Redevelopment Agency. 9. To ensure compliance with the Political Reform Act by designated employees, I Committee members, Councilmembers, and Council Candidates with timely filing of Statement of Economic Interest and Campaign Disclosure statements. I 1993-94 1994-95 1995-96 ACTUAL ESTIMATED FORECAST I Public Hearings Noticed 102 100 100 Documents Recorded 179 175 175 City Resolutions Processed 155 100 100 I Planning Resolutions Processed 58 75 75 Redevelopment Resolutions 43 30 30 Ordinances Processed 19 20 20 1 Sets of Minutes Prepared 44 60 60 City Contracts/Agreements 39 75 75 I Redevel. Contracts/Agreements 17 30 30 Legal Advertisements 173 150 150 FPPC Filing Officer Activity 220 200 200 I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGES 4910 - General Municipal election - $9,800 I I ,-:op. ~ 53 I CITY CLERK I Legislative and Administrative Division No: 011 Division Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel Exoense I Ranoe Position Title City Clerk 66,314 66,310 66,308 66,310 66,310 2371 Deputy City Clerk 34,606 36,090 36,444 36,090 36,090 I 202,6 Secretary II 25,056 25,560 30,419 25,560 25,560 202.6 Secretary II (PIT) 12,085 6,390 12,968 12,290 12,290 I 1110 Salaries - Regular 125,976 127,960 133,171 127,960 127,960 1120 Salaries - Part-Time 12,085 6,390 12,968 12,290 12,290 I 1130 Salaries - Overtime 775 2,000 646 2,000 2,000 1140 Employee Benefits 41,753 45,470 45,100 51,380 51,380 ~'..'.'186589 ." ..,,,,, ,. ."." ,. ,. i193\636 .............."".......,,- ','-'....' ".. ','''''','''' ""191 885 .,.,.,.i".1..s1.S20 I Ie :;i ::'\::, ;, :,';. . \."\.'.193/630 Ooerations and Maintenance I 1799 Other Professional Fees 7,003 3,220 2,596 3,900 3,900 I 3110 Reimbursed Mileage 3,678 3,960 3,769 3,960 3,960 3140 Travel and Meetings 162 1 ,440 1,064 1,600 1,600 I 4308 R&M Equipment 242 700 143 700 700 4710 Office & Stationery Supplies 2,418 3,000 2,675 3,000 3,000 4908 Education and Training 208 700 864 700 700 I 4910 Election Services 83 10,000 7,627 200 200 4922 Printing 7,500 20,000 10,212 20,000 20,000 4924 Publications and Dues 791 790 523 920 920 I 4932 Advertising 8,491 10,000 7,494 10,000 10,000 4938 Rent-Buildings and Grounds 1,938 2,300 2,300 2,900 2,900 I 5530 Capital Outlay Rental - Office 1,260 2,410 2,410 1,650 1,650 5730 Intergovernmenal Fees - 2,000 - - - I I ....", "...".., .., ,.""..""",,,,,,,,...,,,,,,,,,,,,,,,,,,,,.,,..,,,,.,,,,. .. '" ,,,.,,.,,.,,.... /i/66520 /41677 v ..__....___.___.._....___. ',.,...,495301 ........T6tal...OberatiOns8'Maintenance..'...,... .'/33'774 .." ""49536 {: }'::>:,' :: ' .:- I Capital Outlav 6122a Office Equipment 473 - - - - I 6122b Computer Hardware - - 1,714 1,910 1,910 ... ....... . ~ .,iii.".."i>. ,."ii/ ...y,'..'........'...' ._......--.---..,-.......-,-_.-----.'--,'.. "'"........,",,, .. \2Ts7 . /\1.910 '.......,. ....'..........j'..9j.O ...'ii ...3 ',',,'-"-'-.".'.' ,. ::.::..-::.:.:'...-'::-;.:...:-:.: ".- I Division Total 9;214363 9;242 340 9;235 749 $245 070 I 245 070 54 I LEGISLATIVE AND I ADMINISTRATIVE I I City Council I Planning Commission I I I City Attorney I 012 I I I I I I I I I I 55 I CITY ATTORNEY EXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED I Total Positions - - - - - I Personnel Expense $106,327 $ 101,530 $106,967 $110,450 $110,450 Operations and I Maintenance 77,304 115,080 90,599 108,570 108,570 I Capital Outlay - - - - - I I OVERVIEW COMMENTARY I The City Attorney is appointed by the City Council to serve as legal advisor for all matters related to the operation and administration of the City The City Attorney keeps the City Council and staff apprised of I any legislative or legal developments that may impact the City Through a contract with the City, the City Attorney provides legal counsel, attends official meetings, I appears at all legal proceedings and negotiations relating to land acquisition, as well as provides other specialized services. The City Attorney also drafts ordinances, prepares contracts, conducts legal negotiations, reviews legal documents, and defends the City's position in court cases. The City I Attorney also serves as legal advisor to other Council appointed boards and represents City officials and employees in matters relating to City business. I I 1 I . 56 I CITY ATTORNEY I ..,'..........'.,.....'...... ... ,....., ......... ",,',,'" ,....',......-...-.-.........-.....,-.--....'.... ,......."..- "".,","."> iIbivlsionNUmber:...OOi.2.,......".,'. .. ".". .. "". ." .. I ,__._'d._;_" . ACTIVITY GOALS AND OBJECTIVES I 1. To provide the City Council with assistance in the development of policies based on I sound legal principles which will enable the City to accomplish its goals and objectives. 2. To keep the City Council and staff apprised of any legislative and legal developments I which may impact the City. 3. To prepare ordinances and resolutions necessary to implement City Council policies. I 4. To draft contracts, agreements, and legal opinions as required by the City Council, I Redevelopment Agency, and staff. 5. To review the legal content of documents not prepared by the City Attorney prior to I submittal to the City Council. 6. To ensure that the City maintains compliance with the poway Municipal Code, and state I and federal laws. 7 To represent the City in courts of jurisdiction on legal matters relating to the City I 8. To oversee City litigation in which the City Attorney is not the attorney of record. 9. To communicate public legal positions taken by the City Attorney and the legal rationale I for City actions. I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE None I I I I I I 57 I CITY ATTORNEY I Legislative and Administrative Division No: 012 Division Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel Expense I Ranoe Position Title City Attomey 82,519 75,600 82,833 82,500 82,500 Asst. City Attorney (2) 4,800 4,800 4,800 4,800 4,800 I 1120 Salaries - Special 87,319 80,400 87,633 87,300 87,300 I 1300 Employee Benefits 19,008 21,130 19,334 23,150 23,150 ??......'...'..........?....'........Tdt~I.Rg~~Bftr;ei...i.... ,.,.....,.,.....,...,.'..,\........ .,,_., ".".".._"...., .... .. .',',"",',',.'.,'.'.'.'.',"" ",' '_',""""", ",n.,' ... ...".-.... ."..",.?.11.04501 /\161/S30 n,""",",','_','_',_,'____' \106:327 ?/j06!967' ..//41.0450 I ODerations and Maintenance 1702a City Attorney Fees 27,887 45,000 29,701 38,100 38,100 I 1702b Other Attorney Fees - 10,000 26,427 10,000 10,000 1702c Litigation - City Attorney 42,499 45,000 30,339 45,000 45,000 I 1702d Litigation-Other Attorneys 2,481 10,000 35 10,000 10,000 3140 Travel and Meetings 2,438 3,180 1,876 3,240 3,240 4710 Office & Stationery Supplies 491 500 236 500 500 I 4924 Publications and Dues 1,108 1,000 1,585 1,730 1,730 5510 Capital Outlay Rental - Equip. 400 400 - - - I 5530 Capital Outlay Rental-Office - - 400 - - I I I I I . .. ... ... ", '," ".' , , "".. '" , '" ... ,"',","'" "'.< ':':,-,:,:':":':":'::"'.'::.:.,.>::,., "","-" ",." "". ,., , ,-, "..""",. " ....,. ,",',' ',' ....,..,._..._............"...... ..n,' ,'" ., "., .. " ',,," " .,,:.:.',,-,,-.,:...'-,":':':":"." ......:-'..,...'.-:..,.........:.-.'.','-,..,-.. ..."..Total'..'Qoerations/&;.'.Malntehahce} ",- ',-' .,.- ....-.-..',.. > (10a!S70 .'..."'77364 /(115086 ,.'.'.""',...""90S99' 168(570 I ";""-:":':" .:: Capital Outlav I ,I "i., . ........,.;iiI..,...., Iii, '....,...,, ,.....,..,.,..'.'....I....."..'..Ii..; Ii','.,.,..,...... '......"'.... .'...'.....,...i, I Division Total 9:183631 9:216610 S:197566 $219m $219.0201 58 I LEGISLATIVE AND I ADMINISTRATIVE I City Council I Planning Commission I I City I Manager " I 013 " I Assistant I City Manager 013 I I I I Administrative Community Planning Ie Services Services Services 100 200 300 , I ."" " I I Public Safety Engineering RdA & Housing Services Services Services Services I 400 500 600 1100 I I I " . 59 I CITY MANAGER I .,.".,"'~,.,..,',.,'~"',.,.,"~,...~"~~,.~~~..~.~~,.. .....",...""......".""",,, "'." "",'............,,....' .,." '--,'" "."....."., ,........... .., ,. ,.:;",.::::::::::.,.::::::.:.::::.:',:::;.::::;;:.:::.:.",:",;",",':';'-"""'".:':;.-.; ,"" .,....,...."....".,....,..",.,.,.,.-,..."".."..--,..-,.,.'.-, ....".....-..-,.-".,.........-.,--...----.,. ","" " '" '''' ,",- ",', ", '''' ,,",-, ,", ,',','" , ..", .....................".."......".-.."..........,.,.,. .,....... "',',,',", '--0""""""""-""',",''',','',',',',','--,,''''',-,....,_...".,--..........................,,-.....,',:,. ..... .... ........... ... ..... . .... .. ............................................. ',- ... ...,...... '" ,............" ,,,,,,.........,,,.......,,................,,,,...,,....,,.... .""......"..... "p"d"Q"'f"bt""""""""'\\"""""\ ,'?\' '..',Le" islative&A;dministrative:Deai"tmenb \"".,YD""".',.",,'., ,'~""n",H""'9Dii'i.i,.,,i',"'" ,.<<,'" I ""9""""""""""""""""""""""",,,""""""""""""",p"""""""", /<3~Q~~I','s,yQg;!,~~99!~?,~>,,"j...!'... ~~~f~%%yi~g~:;~fg; I EXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED I Total Positions 5 5 5 5 5 I Personnel Expense $402,370 $405,390 $413,203 $424,420 $424,420 I ,Operations and Maintenance 58,185 61,130 62,988 65,800 65,800 I Capital Outlay 1,097 - 4,689 - - 1 I OVERVIEW COMMENTARY I The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for the overall planning, organization, and direction of municipal activities within the City I The City Manager also serves as the Executive Director of the Poway Redevelopment Agency responsible for the planning and direction of the Agency's activities. I The City Manager advises the City Council on all legislative and policy matters as well as provides the City Council with recommendations to assist the Council in making the most effective and efficient policies that address the needs of the community The City Manager is responsible for ensuring that all I ordinances, laws, and regulations are implemented and enforced in the City To ensure efficient and effective administration of matters within the City, the City Manager provides direction to all City I department directors and employees. The City Manager is also responsible for the preparation and submittal of the annual City budget to the I City Council in addition to advising the City Council on the financial condition and needs of the City I I 0 I CITY MANAGER I I ACTIVITY GOALS AND OBJECTIVES I 1. To advise the City Council on all legislative and policy matters. 2. To assist the Council in developing the most efficient, effective, and responsive policies I that meet the needs and desired service levels of the community. 3. To direct City staff in the implementation of City Council policy through the centralization I of authority and responsibility. 4 To develop innovative and creative means of delivering municipal services to I ensure the highest quality of service is provided to the citizens of Poway 1 5. To keep the City Council apprised of pending State and Federal legislation that impacts the City, the San Diego region, and cities statewide. 1 6. To apprise the City Council of all municipal affairs and operations. 7 To advise the City Council about the financial condition and needs of the City. I 8. To assist the poway Redevelopment Agency Board of Directors as Executive Director of I the Agency. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I None I 1 I I I I I 6 I CITY MANAGER I Legislative and Administrative Division No: 013 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense I Ran e Position Title City Manager 100,540 100,540 101,659 100,540 100,540 I 333,1 Asst. City Manager 95,147 94,210 95,985 94,210 94,210 271,6 Sr Management Analyst 45,703 46,100 48,014 51 ,450 51 ,450 242,1 Sec. to City Manager 38,457 37,350 37,450 37,930 37,930 I 2271 Admin. Secretary 33,121 32,660 32,645 32,660 32,660 I 1110 Salaries - Regular 312,968 310,860 315,753 316,790 316,790 1140 Salaries - Overtime 59 500 164 500 500 I 1300 Employee Benefits 89,343 94,030 97,286 107,130 107,130 ...........,... ..-........ ........-...............-.. '--"""',""""""""'" .",,,,, ........."..... """"""""''','''''' ,<,462370 .'.<46$390 <413203?424420 '.' <424420 I o erations and Maintenance I 1510 Temporary Services - - 2,205 I 1799 Other Professional Fees 2,000 2,000 3,065 2,000 2,000 3110 Reimbursed Mileage 13,181 13,140 13,189 13,140 13,140 3140 Travel and Meetings 8,996 8,930 9,025 9,530 9,530 I 3310 Telephone 174 1,920 242 720 720 3320 Postage 7,349 7,250 7,830 8,730 8,730 I 4308 R&M Equipment 1,355 380 65 380 380 4710 Office & Stationery Supplies 1,640 1,800 1,788 1,800 1,800 1 4730 Photographic/Copy Supplies 215 300 277 300 300 4790 Other - - 3 - - I 4799 Other Supplies and Materials 307 300 275 300 300 4908 Education and Training - 1,500 1,488 1,500 1,500 4922 Printing 16,892 17,000 17,972 21,000 21,000 I 4924 Publications and Dues 3,406 4,080 3,034 3,550 3,550 5530 Capital Outlay Rental - Equip 2,670 2,530 2,530 2,850 2,850 I I '58185 .'.61136 /<62988 i.<Ai65866 <65800 I 6122 1,097 - 4,689 - - 1 62 I ADMINISTRATIVE SERVICES I I I City Manager J I 013 _"'~_ "'''Mm~ M ~.. "'" I Assistant City Manager ' I 013 I Director I Admininstrative Services ' 100 I I I I I I Personnel Customer Finance Data Services Processing I 101 103 102 104 I I I I General Support Risk Capital \ I Services Management Replacement 106 107 108 I ' , co., I I I I 63 I ADMINISTRATIVE SERVICES I ~~~~~!f;~~~;M~~I~~~~i~l~~~~I~t~I~~~i; I .........rj~i~~;.~ggg;;g~~~~}lt5~p: ..............~.!3g4;~??.; I EXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 1 CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED I Total Positions 31 26 26 25 25 I Personnel Expense $ 1 ,344,950 $ 1 ,373,830 $ 1 ,355,680 $1,421,880 $ 1 ,421 ,880 1 Operations and Maintenance 801,431 1,033,370 1,040,659 1,125,600 1,125,600 I Capital Outlay 257,053 106,720 287,388 777,440 879,280 I I OVERVIEW COMMENTARY I The Department of Administrative Services is divided into nine operational divisions including the Office of the Director, Personnel, Customer Services, Finance, Data Processing, Purchasing, Support I Services, Risk Management and Capital Replacement. These organizational divisions coordinate the day-to-day activities of various internal operations of the City and supply specialized staff support services to all other City departments. I Appointed by the City Manager, the Director of Administrative Services has the responsibility of managing, coordinating, controlling and directing departmental programs, and ensuring that the City's 1 departmental goals are achieved. The department's staff is vested with the responsibilities of the City's overall financial management and control, budget development and preparation, administration of the City's employment system, labor relations, the purchasing function of the City, administration of I the municipal insurance programs, water and sewer billing, meter reading, and processing accounts receivable. I The personnel in this department also function in an in-house-consultant capacity by providing technical expertise and specialized financial information to other City departments and their staffs. I I 64 I DIRECTOR OF ADMINISTRATIVE SERVICES I I ACTIVITY DESCRIPTION I The Office of the Director of Administrative Services is responsible for the coordination and I management of the internal operations of the City and Redevelopment Agency. Divisions under the direction of the Director's Office are Personnel, Customer Services, Finance, Data Processing, Support Services, Risk Management and Capital Replacement. I The Office of the director is also responsible for providing staff assistance to the citizens' Budget Review Committee. I DIVISION GOALS AND OBJECTIVES 1. To continue the development and the implementation of management reporting and I long-range fiscal forecasting capabilities. I 2. To foster employee potential and morale by creating and maintaining a work environment that encourages creativity, communication, dedication, and I commitment. 3. To coordinate development and implementation of a management and organizational development strategy for the City work force. I 4. To complete implementation of the City's computerized management information I system in order to provide comprehensive, accurate and timely information to the City Council and the City's operating departments; and to coordinate future expansions of that system in an integrated manner to maximize the City's I investment and efficiency. 5. To coordinate the preparation and administration of the City's financial plan in I cooperation with other City departments in a manner which maintains the City's financial health. 6. To provide helpful, courteous, and quality service to other City departments and the I public. SIGNIFICANT ACTIVITY PROGRAM CHANGES 1 Reassignment of staff from Purchasing Division to Director's Office and Risk Management. I Secretary III position will be eliminated and part-time Management Analyst and Account Clerk I positions created. I I . -- 65 I DIRECTOR OF ADMINISTRATIVE SERVICES I I Administrative Services Dept Division No: 100 Division Budget Detail , Obj, 1993-94 1994-95 1994-95 1995-96 1995-96 Code Expense Classification Actual Approved Actual Proposed Approved I Personnel Exoense Ranoe Position Title I 320.3 Director 82,874 82,070 82,893 82,070 82,070 299,8 Deputy Director 52,892 56,720 56,826 58,430 58,430 I 2271 Admin. Secretary 32,981 32,660 32,645 32,660 32,660 2171 Secretary III - - - 9,840 9,840 I 261.6 Mgmnt. Analyst (PIT) - - - 19,070 19,070 207.6 Account Clerk I (PIT) - - - 10,450 1 0,450 I 1110 Salaries - Regular 168,747 171,450 172,364 183,000 183,000 1130 Salaries - Parttime - - - 29,520 29,520 I 1140 Salaries - Overtime - 650 - 650 650 1300 Employee Benefits 46,247 51 ,260 52,395 68,320 68,320 I ~ ~............".,/..,.,.ii..i214994 ."., "., ."., "." ,.... . '," ..,',.--.,',.. '-' . .... .....""... ....... ......"....... "... .... .,,,,,,,,,-,,.,,....,-,,,,.. '''-','''---'''-''''''''-''-' ..... ....,-,."......, ,.,",...,.,'......:...,--:...:...,., "," ",....,'... d. ..'/,.'.223360. ,/..../224759 .281490 /281490 Ooerations and Maintenance I 1704 Audit Service 8,695 9,910 6,705 9,910 9,910 3110 Reimbursed Mileage 3,711 5,850 5,571 5,850 5,850 I 3140 Travel and Meetings 2,475 3,160 1,973 3,320 3,320 4308 R&M Equipment 29 100 138 100 100 I 4710 Office & Stationery Supplies 1,210 1,340 1,158 1,340 1,340 4799 Other Supplies and Materials 1,089 1,080 1,073 1,080 1,080 I 4908 Education and Training 344 900 1,172 900 900 4922 Printin - - 25 - - 4924 Publications and Dues 1,114 1,110 1,199 1,060 1,060 1 5530 Capital Outlay Rental 1,050 1,050 1,050 1,930 1,930 1 I .. ................... ,., ,.... ........ .....................".....-".".. ..,'" " . ............. ,.. ... .::.._",-,-,-,"'-,-,',-',',-'-',.:. ","',,',',","""-"'-' ",'---,-','-'-','-'--'''---','''''''-----'-,'---''---'''---,-''--...--_.,.------..---...---.-. .""-""",, ,... '"d,',,, '" ", ,,",',', ,'",,', ...,.... ...,.... " .."''''-"...-. ."otaLOberatlohs&MaintenanceL\ .. ' .,....., '''....-...... ,.'...)24\500' ,....... ".'/20064 i/25490 /\25490 I Caoital Outlav 1 6122 Office Equipment 1,027 230 587 - - ~ ".,/.... .... //,': ,:.,:.".....~'/..~..,..... /,/ .. :.. ,'.'. 1 Division Total $235 738 $248 090 $245410 $306980 I $306980 66 I PERSONNEL I I ACTIVITY DESCRIPTION I The Personnel Division administers the City's personnel operations. The Division provides 1 comprehensive centralized personnel services to the line operating departments, including the overall management of recruitment, examination and certification processes associated with selection and promotion of employees in the City's workforce. The Division also implements I and administers personnel policies, practices and procedures for classification, employee benefits, compensation, training, development and employee relations. Additional responsibilities include maintenance of all personnel records, coordination of special employee I events, and the employee suggestion incentive program and employee service awards program. ACTIVITY GOALS AND OBJECTIVES I 1. To assist with implementation of the City's organizational development and training I program. 2. To complete review and revision of the City's Personnel Rules as appropriate. 3. To Continue to provide a high level of performance in providing services to all City I departments and individual City employees. 4. To continually strive to maximize employee benefits received from resources expended. I 5. To utilize professional expertise consistent with City policies in providing guidance to operating departments/divisions concerning personnel issues. 6. To administer changes resulting from employee negotiations. I ACTIVITY STATISTICS 1995-96 1994-95 ESTIMATED FORECASTED I Employment Applications 1,800 1,600 Recruitments 32 18 I Recruitment/Promotional Testing 3 2 Job Interest Notices Processed 3,400 2,600 Employee Evaluations Processed 337 330 I Personnel Transactions 230 230 Injury Reports Processed 32 30 I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE None I I I 67 I PERSONNEL I Administrative Services Department Division No: 101 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1 995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense Ran e Position Title I 293,9 Personnel Manager 64,297 63,670 64,871 63,670 63,670 2371 Personnel Aide 37,479 36,090 36,528 36,090 36,090 I 2171 Personnel Clerk 28,725 29,550 29,993 29,550 29,550 I 1100 Salaries - Regular 130,501 129,310 131,392 129,310 129,310 1300 Employee Benefits 37,170 40,920 39,336 44,000 44,000 .....,,,.,...,...",..,-,:::.,:'..-,'.,.....:,..'.... ':'c. ".:.,.;'._"':'.":-:::".'.":::::""'::';"'.:': :;:.<:,'::,::('::::'_'::',:::,',,"/:"', I 17(728) )173.310 ...)173310 o erations and Maintenance I 1510 Temporary Services 2,426 - - - - 3110 Reimbursed Mileage 1,817 2,000 1,814 2,000 2,000 I 3140 Travel and Meetings 283 830 474 830 830 4120 Other Contractual Services 5,853 5,850 5,850 7,060 7,060 I 4308 R&M Equipment 101 30 29 30 30 4506 Employee Awards 12,691 15,500 12,086 14,650 14,650 4710 Office & Stationery Supplies 635 800 778 800 800 I 4908 Education and Training 13,564 30,000 30,842 30,400 30,400 4916 Medical Exams 5,838 8,070 6,402 3,870 3,870 I 4922 Printing 1 ,442 1,700 1 ,436 1,700 1,700 4924 Publications and Dues 3,680 3,390 2,155 4,280 4,280 I 4926 Tuition Reimbursement 2,727 3,500 3,417 3,800 3,800 4934 Recruitment 7,301 3,400 7,736 4,910 4,910 I 5530 Capital Outlay Rental 1,540 1,540 1,540 2,280 2,280 I I i ',.,.....i/..S9.S9S ..... ..../76)51.0./...74559' ....i ....76610 ,........................7661.0 I I 6122a Office Equipment General - - 267 - 480 I Division Total 227 569 68 I CUSTOMER SERVICES I I ACTIVITY DESCRIPTION I The division administers the billing process for ambulance, water and sewer service. They I receive and process applications for water and sewer services, schedule and perform meter readings, handle customer inquiries and complaints, process water turn-on and turn-offs, I perform miscellaneous small meter repairs, and pull and exchange water meters. The Customer Services Division performs the accounts receivable function of the City. The I Division's personnel are responsible for the collecting, recording, and depositing of all the City revenues. This includes follow-up on delinquent, closed, and unpaid accounts due the City to assure a high collection rate. I In addition, Customer Services personnel sort incoming mail, post outgoing mail, and provide telephone and reception services. I The Customer Services Division is also responsible for the issuance of regulatory licenses and business certificates. I DIVISION GOALS AND OBJECTIVES 1 To provide courteous, quality service to the public and other City departments. I 2. Implement new customer information/utility billing software program. I DIVISION WORKLOAD STATISTICS I 1993-94 1994-95 1995-96 ACTUAL ESTIMATED FORECASTED Meters read for billing 75,260 75,360 75,550 I Past due notices 6,656 6,800 6,850 Final notices 4,485 4,600 4,800 I Delinquent accounts (doors tagged) 1,660 2,000 2,124 Delinquent turn-offs 183 280 300 Miscellaneous service orders 764 880 950 I New business registrations issued 219 165 200 SIGNIFICANT ACTIVITY PROGRAM CHANGES Change I Reclassification of one Account Clerk II position to Account Clerk III + $2,800 I . 69 I CUSTOMER SERVICES 1 Administrative Services Department Division No: 102 Division Budget Detail Obj, 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved 1 Personnel Ex ense Ran e Position Title I I 283,9 Customer Services Mgr 58,182 57,610 57,592 57,610 57,610 225,6 Cust. Services Wkr (3) 97,454 96,510 96,478 96,510 96,510 221.6 Account Clerk III (Reclass) - - - 2,800 2,800 I 211.6 Account Clerk II (3) 104,069 83,910 89,661 107,590 107,590 197.6 Telephone Operator 23,074 24,020 23,925 24,310 24,310 211,6 Account Clerk I (Temp) - 22,910 9,939 - - I 1110 Salaries - Regular 282,779 284,960 277,595 288,820 288,820 1130 Salaries-Part Time - - - - I 1140 Salaries - Overtime 405 890 427 1,200 1,200 1300 Employee Benefits 91,804 98,150 92,658 116,320 116,320 .",-;-.;.--.-'-."':---.'.-:--,-.;. ",' "',', ,,',', ''''_..:::-:'...:OC'':: ..,...........,. ,""',',,.,,""" ..........-.--.,............"'-. ,','...,...........,'........,.,."........". ,"".,' I ".38i:fdOQ' 370 680i406340i\406340 o erations and Maintenance I 3110 Reimbursed Mileage 1,850 1,900 1,823 1,900 1,900 3120 Vehicle Operations 2,553 2,800 4,108 2,800 2,800 3130 Vehicle Maintenance 2,279 2,860 4,082 4,200 4,200 I 3320 Postage 17,032 25,000 25,301 25,500 25,500 4308 R&M Equipment 1,820 2,260 2,289 2,750 2,750 I 4318 R&M Radios 96 - - - - 4516 Small Tools 221 350 208 350 350 I 4710 Office & Stationery Supplies 1,901 2,300 2,290 3,200 3,200 4730 Photographic/Copy Supplies 125 250 - - - 4750 Safety Supplies 18 150 - - - I 4760 Operating Supplies 19 - - - - 4799 Other Supplies and Materials 1,326 1,750 1,093 1,750 1,750 I 4908 Education and Training 1,773 380 151 1,820 1,820 4922 Printing 7,667 8,500 11,660 9,200 9,200 4924 Publications and Dues 224 300 176 300 300 I 4928 Uniforms and Laundry 917 1 ,440 1,600 1 ,440 1 ,440 5510 Vehicle Rental 3,040 5,540 5,540 3,040 3,040 I 5530 Capital Outlay Rental - Office 2,740 2,740 2,740 3,160 3,160 5720 Cash Over/Under 43 50 55 50 50 I '.....T6t~io....'~.t~tigri~...&..M~iht~h~ri~..') .i 'ii4S.'644' '..,..),..iS8570 ).,..)63&06 ...............'.....61..,460 .;)61)460 Ca ital Outla 6122 Office Equipment General - - - 600 600 I 6136 Telecommunications Equipment 834 - - - - I 433 686 468 400 70 I FINANCE D ACTIVITY DESCRIPTION I The Finance Division Is responsible for the management of the fiscal operations of the City. It is the duty of this Division to assure accountability and compliance with generally accepted accounting principles and established policies and procedures as well as government codes. I Areas of responsibilities include internal control, investments, financial reporting, budget compliance, fund accounting, accounts payable, budget coordination, payroll processing, I revenue forecasting, expenditures and encumbrance accounting, , and bond maintenance. Functions include financial data collection, analysis and reporting; implementation of City's financial policies; fiscal control and audit; investment of surplus cash; monitor tax rolls and I special assessments; and disbursement of funds in accordance with purchase orders and adopted budget, purchase requisitions, payrolls and other related documents. ACTIVITY GOALS AND OBJECTIVES I 1. To train departments and fully integrate the new general ledger, payroll, and accounts payable computer system. I 2. To update and maintain efficient internal control systems consistent with changing governmental rules and regulations and the City's needs. 3. To update the City's award winning investment policy and to work with County and other I pool members to enhance return of the pool and balance the competing needs of all members. 4 To strengthen financial reporting by again achieving national as well as state awards for I excellence in financial reporting. 5. To assist operating departments and the expanding redevelopment agency in monitoring program budgets and achieving their goals. I 6. To integrate the purchasing functions within the division. DIVISION WORKLOAD 1992-1993 1993-1994 1994-1995 1995-1996 I STATISTICS ACTUAL ACTUAL ESTIMATED PROJECTED Investment Average $58.7 $58.6 $66.9 $65.0 I Portfolio (in millions) Investment Earnings (in $ 4.2 $ 3.6 $ 4.8 $ 3.7 millions) I Investment % Yield 7.2 6.1 6.0 5.7 Purchase Orders 3,106 3,510 3,700 3,850 I Processed Vendor Warrants 10,317 9,664 9,400 9,700 Prepared I Budget Adjustments 288 128 150 160 Processed Supply/Equip. 1,078 715 620 120 I Requisitions Processed Payroll Checks 7,477 7,326 7,250 7,326 I Processed SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE Reclassification of Account Clerk II to Account Clerk III $2,800 I 71 I FINANCE I Administrative Services Department Division No: 103 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel EXDense I Rance Position Title 293.9 Finance Manager 64,302 63,670 63,662 63,670 63,670 I 261,6 Senior Accountant 46,564 46,100 46,086 46,100 46,100 251.6 Accountant (2) 82,800 82,750 82,245 83,400 83,400 221.6 Account Clerk III (Reclass - - - 2,800 2,800 I 211.6 Account Clerk II (2) 82,795 83,570 84,732 83,880 83,880 Account Clerk I (T/PT) 5,979 4,500 6,182 - - I 1100 Salaries - Regular 276,461 276,090 276,725 279,850 279,850 1140 Salaries - Overtime 388 - - - - I 1300 Employee Benefits 91,572 100,360 93,948 104,840 104,840 1510 Temporary Services 8,595 4,500 6,182 - - I ...,.,..i.....,.iiI',.'..i/.r6ti1ip~~6riri~ii........ ../...../'.,....,'i .../...../377..01.6 '.,.,'. i3eO/~50 ..//376"'855 ....'....384...6.90/384690 Operations and Maintenance I 3110 Reimbursed Mileage 1,859 2,340 1,977 2,340 2,340 3140 Travel and Meetings 120 470 405 470 470 I 4308 R&M Equipment 91 150 87 1,570 1,570 4710 Office & Stationery Supplies 1,996 2,290 3,384 5,390 5,390 I 4908 Education and Training 899 2,220 310 2,220 2,220 4922 Printing 8,693 9,090 8,792 9,090 9,090 I 4924 Publications and Dues 1,797 1,980 1,778 1,980 1,980 5530 Capital Outlay Rental 2,220 2,220 2,220 3,580 3,580 1 I I 1~:::=6~~:~~:~&M~i~t~h~hd~.'. .,"...,.",17675 ....?207661s953iiZ664Q .../2664.0 I 6122a Office Equipment - - 1,223 700 700 6199 Other Eauioment - - 225 - - ,',',""""""',..,"""""""""""""',""","",'" ... t ~ Tot~IC~Bit~loJti~"/ II ...,'..<....'. . '.' ,.,.......... . ...,... '.,.,.,....<<, I Division Total $394691 $401710 $397256 $4120301 $412030 72 I DATA PROCESSING I I ACTIVITY DESCRIPTION I During fiscal year 1995-96, the Data Processing Division will oversee end users on the City's I network system, both locally and remote. An updated inventory of the City's PC's and peripheral equipment plus all licensed software is continually monitored. System security is I the highest priority. Purchasing of PC's, peripheral hardware, software, repair and mainte- nance, and providing technical support are also responsibilities of Data Processing. Data Processing conducts a monthly meeting for PC Coordinators which aids them in solving I minor software problems in their departments/divisions. A bimonthly PC Users' Newsletter provides updates, tips and hints on PC software and hardware. I ACTIVITIES GOALS AND OBJECTIVES I 1. To gain proficiency in all aspects of management of the UNIX system to provide efficient and effective operation. I 2. To continue to serve other departments by providing repair and maintenance service on their PC's, printers and peripherals, and providing software support. I 3. To assess department computer requests and coordinate future additions and/or I expansions in an integrated manner to maximize the City's investment and efficiency. SIGNIFICANT BUDGET CHANGES CHANGE I 1712 - Data Processing Consultant + $ 5,000 I 4308 - Maintenance cost of all City computer equipment and printers - 2,680 I I I I I 73 I DATA PROCESSING I Administrative Services Department Division No: 104 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense Ran e Position Title I 251,6 Data Processing Coord. 42,136 41,720 42,103 41,720 41,720 226,6 Computer Support Tech. 29,332 32,490 31,774 31,060 31,060 I 1110 Salaries _ Regular 71,468 74,210 73,877 72,780 72,780 I 1140 Salaries - Overtime 566 600 185 600 600 1300 Employee Benefits 21,309 24,340 22,771 25,570 25,570 ."." .."...,,, ,."",.",,,,.,. ..." ",.........,.... , ., . " ,., ," ..., ",.",...",., ,." """"""',' ",,',,',.-....,',,'.....-.... '..,.....'...,...."..-...--' -,., ."......,....,'",' I \/96833///98950<i98950 o erations and Maintenance I 1712 Data Processing Consultant 11,750 5,000 6,276 10,000 10,000 3110 Reimbursed Mileage 315 360 192 360 360 I 3140 Travel and Meetings 339 1,760 - 2,090 2,090 4120 Other Contractual Services - 17,100 17,262 17,100 17,100 I 4308 R&M Equipment 24,431 30,740 34,688 28,060 28,060 4710 Office & Stationery Supplies 453 480 455 480 480 4760 Operating Supplies 4,734 9,320 6,957 2,890 2,890 I 4908 Education and Training 438 1,260 644 1,260 1,260 4924 Publications and Dues 248 410 394 590 590 1 5530 Capital Outlay Rental 25,250 30,160 30,160 29,130 29,130 I I I li6795fl,'i96596i/970zs?i919s0;91i9s0 I I 6122 Office Equipment - 920 911 300 300 1 Division Total 196660 4 I PURCHASING I I I ACTIVITY DESCRIPTION Due to reorganization of the Administrative Services Department in FY 1994-95, the I Purchasing Division has been combined with the Director of Administrative Services, Finance, and Risk Management Divisions. I The functions now assigned to these divisions include coordination of centralized purchasing for all supplies, services, and equipment; administration of purchasing policies and I procedures; bid processing; maintenance of centralized inventory; and administration of a property control program. I I I I I I I I I I I I 75 I PURCHASING I Administrative Services Department Division No: 105 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 1 Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense Range Position Title I 283,9 General Services Mgr 58,178 57,610 57,592 - - 227.6 Storekeeper II 2,414 - - - - I 2171 Secretary 29,842 29,550 30,419 - - I 1110 Salaries - Regular 90,434 87,160 88,011 - - 1130 Salaries - Overtime - - - - - I 1300 Employee Benefits 26,504 28,980 27,814 - - "'-""":-""':":"',""-,..,-".:., ":',,' '",':., . c....'...:.'",,,,,, .....,.". ,........,........ /116:938 ..,... ,..116;14011$:825 I 1716 Intergovemmental Fees 1,320 - - - - I 3110 Reimbursed Mileage 1,800 1,800 1,800 - - 3120 Vehicle Operations 128 - - - - I 3130 Vehicle Maintenance 47 - - - - 3140 Travel and Meetings 300 200 332 - - I 4306 R&M Building 853 - - - - 4308 R&M Equipment 4,481 - - - - 4710 Office & Stationery Supplies 504 500 593 - - I 4760 Operating Supplies 68 - - - - 4922 Printing 994 1,000 556 - - I 4924 Publications and Dues 276 240 176 - - 4928 Uniforms and Laundry 105 - - - - I ' 5510 Vehicle Rental 1 ,430 - - - - 5520 Capital Outlay Rental - Equip. 4,950 - - - - I 5530 Capital Outlay Rental - Office 1,140 1,140 1,140 - - I I I , , 1 $1353341 $121 020 $120422 - - 76 SUPPORT SERVICES ACTIVITY DESCRIPTION The Support Services Division has the responsibility of maintaining the reasonable levels of expenses attributed to the general operation of the City Hall complex. Those expenses include, but are not limited to, costs for the operation of the telephone system, utilities, and building maintenance. Costs associated with maintaining the fire and burglar alarms, copy and mailing machines as well as general City postage are also the responsibility of the Support Services Division. ACTIVITY GOALS 1. To provide the physical maintenance requirements of the City Hall complex. 2. To provide high-volume copying services at City Hall. 3. To provide City Hall electric and telephone services. I 4. To provide City Hall fire and burglar alarm services. I SIGNIFICANT BUDGET CHANGES CHANGE 3310 - Reflects January 1, 1995 telephone service I increases and previous experience. + $ 9,500 3320 - Reflects new postal rates. + 4,000 I 4308 - Reflects cost of maintaining and monitoring fuel pumps, previously charged to 0105, and increased costs for maintaining copiers, telephone and alarm I equipment. + 10,360 5730 - Reflects addition of TMA/Rideshare annual fees. + 1,700 I I I I I 77 I SUPPORT SERVICES I Administrative Services Department Division No: 106 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense Range Position Title I I 1 I o erations and Maintenance 2110 Gas and Electricity 55,032 49,000 51,790 49,000 49,000 I 2730 Water-Interagency 53 - - - - 2900 Trash Removal 1,262 1,200 981 1,300 1,300 I 3310 Telephone 57,865 60,500 75,532 70,000 70,000 3320 Postage 37,099 40,000 34,282 44,000 44,000 I 4120 Other Contractual Services 1,602 900 638 900 900 4306 R&M Elevator 1,189 1,200 1,323 1,200 1,200 I 4308 R&M Equipment 29,324 31,240 33,198 41 ,600 41,600 4710 Office & Stationery Supplies - - 90 - - I 4730 Photographic/Copy Supplies 3,563 3,000 2,769 3,000 3,000 4760 Operating Supplies 6,793 7,000 6,688 7,000 7,000 I 5520 Capital Outlay Rental - Equip 9,100 - - - - 5530 Capital Outlay Rental - Office 5,810 6,020 6,020 4,500 4,500 I 5540 Capital Outlay Rental - Facilities - 50,000 - 70,000 70,000 5730 Intergovernmental Fees - 2,000 2,441 3,700 3,700 I I I "\'.>.":208"692 '..\,..;252....060 "I..21.s75Z' ,>..296206 .'.'...I296.Z06 I I Division Total 252 060 215 752 78 RISK MANAGEMENT AND EMPLOYEE BENEFITS ACTIVITY DESCRIPTION Risk Manaaement The Risk Management Division is responsible for managing the Risk Management and Employee Safety Program of the City. This Division is also responsible for the costs associated with the City Workers' Compensation Program. The costs for these programs come from participation in purchased insurance and self-funded programs which are detailed in this cost center. Employee Benefits The cost of all employee fringe benefits is indicated in this cost center under each benefit program. They are: life, health, dental, long-term disability and retirement programs. ACTIVITY GOALS AND OBJECTIVES 1 To focus on loss control and minimize the City's liability and risk wherever possible. 2.To maintain the City Safety Manual and ensure compliance with the Safety Program. 3.To ensure the maintenance of a safe and productive work environment through the administration of the City's safety program. 4.To educate the various departments on current risk management policies of the City with the use of a Risk Management Manual. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 1100- Transfer of General Services Manager position from +$77,100 1300 Purchasing Division 5108 Increase in Insurance Expense + 34,000 5760 Increase in Uninsured Claims Expense + 5,000 I RISK MANAGEMENT AND EMPLOYEE BENEFITS I Administrative Services Dept. Division No: 107 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Ran e Position Title I 283.9 General Servo Mgr - - - 57,610 57,610 1110 Salaries - Regular - - - 57,610 57,610 I 1130 Salaries - Overtime - - - - - 1300 Employee Benefits - - - 19,490 19,490 I I 1300 Employee Benefits (2,922,562 (3,161,530 (2,470,386 (3,253,220 (3,253,220 1310 Health/Life Benefits 1,023,276 1,107,540 984,763 1,092,970 1,092,970 I 1330 Retirement Benefits 1 ,457,134 1,515,690 1,590,063 1,656,790 1,656,790 1360 Workers Compo Benefits 322,451 538,300 - 503,460 503,460 I 3110 Reimbursed Mileage - - - 1,800 1,800 3140 Travel and Meetings 309 200 525 560 560 I 4120 Other Contractual Services - - - 1,000 1,000 4710 Office & Stationery Supplies - - - 1,000 1,000 I 4730 Photographic/Copy Supplies - - - 1,000 1,000 4750 Safety Supplies 3,260 2,000 2,636 2,000 2,000 I 4922 Printing - - - 2,200 2,200 4924 Publications and Dues 566 400 704 740 740 I 5108 Insurance Expense 472,563 486,800 428,323 520,800 520,800 5530 Capital Outlay Rental - Offic - - - 1,140 1,140 I 5760 Uninsured Claims 6,454 10,000 10,072 15,000 15,000 I I I .ili,..., ..,.....363..,451., ... {,...499.400... '.i{!S46.700 .........,.{.547240 ii........,.....S47240 I 6128 Photographic Equipment - - - 600 600 I 363 451 80 I CAPITAL REPLACEMENT I I I ACTIVITY DESCRIPTION This activity is financed by annual rental rates charged to those divisions using vehicles, I construction equipment, office equipment and other capital outlay items. The Capital Replacement Fund is designed to make funds available for the replacement of I various capital outlay items as dictated by economics and obsolescence. ACTIVITY GOALS AND OBJECTIVES I 1. To ensure that the City has capital funds available for the replacement of all vehicles I and equipment and to monitor the program so that premature replacement is avoided. Significant Changes Change I Replacement of 12 vehicles based on + $242,500 Vehicle Maintenance Division Certification I Replacement of Fire Brush Rig + 65,540 Replacement of Office Equipment + 32,000 I Replacement of General Equipment + 226,100 I 1 I I I I I I 81 I CAPITAL REPLACEMENT I Administrative Services Department Division No: 10S Division Budget Detail Obj. 1993-94 1994-95 11994-95 1995-96 1995-96 Code Expense Classification Actual Approved Actual Proposed Approved I Capital Outlav 6104 Autos and Trucks: - - 23,985 - - I Safety Sedan (Battalion Chief) - 17,500 19,500 - - Natural Gas Conv (8 vehicles) - 8,020 8,000 - - Flat Bed (Unit 20) - - - 22,000 22,000 I Flat Bed/Dump (Unit 51) - - - 22,000 22,000 Flat Bed (Unit 35) - - - 32,000 32,000 1/2 Ton Pickup (Unit #32) - - - 14,000 14,000 I 1/2 Ton Pickup (Unit #16) - - - 14,000 14,000 1/2 Ton Pickup (Unit #18) - - - 17,000 17,000 Light-duty Pickup (Unit 39) - - - 12,000 12,000 Light-duty Pickup (Unit 27) - - - 12,000 12,000 I Light-duty Pickup (Unit 48) - - - 12,000 12,000 Boom Truck (Unit 37) - - - 58,000 58,000 Water Truck - - - 25,000 25,000 I Utility Veh(SP Prkwy Div);Rpl Unit - - - 17,000 Arial Lift - one ton unit - - - 30,000 30,000 I 6106 Other Equipment: 12,563 Replacement Fuel Pumping Sys. - 27,000 19,967 - - Other Equipment 475 6,400 1,716 - - Chipper (Unit 512) - - - 25,000 25,000 I Toro Mower 2170 (Unit 542) - - - 21,000 21,000 Toro Mower 2170 (Unit 543) - - - 21,000 21,000 Toro Mower GM52 (Unit 545) - - - 21,000 21,000 I 3-ton Roller (Unit 508) - - - 39,500 39,500 Case Backhoe 580L - - - 90,000 90,000 Sweeper Attach. - Bobcat - - - 3,000 3,000 I Hydraulic Conveyor - Dump units - - - 7,000 7,000 Kobota tractor 42" - - - 16,000 16,000 Root Pruner/trencher - - - 14,000 14,000 I ' 6110 Fire Fighting Apparatus: Ambulance (503) 150,758 - 101,869 - - Brush Rig #1761 (501) 165,540 165,540 I 6124 Paramedic Equipment - - - 10,000 10,000 6126 Park Equipment: I Aluminum Boats - 11 (203) 17,003 17,000 9,395 - - 6122a Office Equipment: Sharp Copier (106) - - - 8,500 8,500 I Personal Computers 86,956 30,800 42,748 43,450 43,450 Mini-computer Upgrade - - - 12,700 12,700 Barcode Scanner system - - - 7,550 7,550 I 6122c Computer System Software Unexpended FY92193 Funds - - - - 79,360 6136 Telephone Equipment I Telephone System (106) - - 44,432 - - Tbt~i(c~dit~iOGH~V:(/......:"'..'.'.',"".'.' ......._-'.'-,_.'--..,......-.-.--'...-. .106".720 . ,..',.,-......,-.'.., ,......,.',..,.,.. , , , ", , ',n", ., '..',./871.600 /255192 ,................. .......,--..,.....-.....-.... '(284175 (i775.'240. 1 Division Total 9:255 192 9:106720 ~2S4 175 9:775 240 9:S71 600 82 I COMMUNITY SERVICES I I City Manager D 013 . . Assistant I City Manager, 013 1 Director 1 Community I Services 200 I I Recreation ' Lake I Operations 201 202 I -, """ , . 1 Performing , Old Poway I Aquatics Arts Center Park I 203 204 205 I I I 83 I COMMUNITY SERVICES I I I EXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED I I Total Positions 23 22 22 21 21 I Personnel Expense $1,518,656 $1,611,130 $1,544,634 $1,567,250 $1,567,250 Operations and I Maintenance 991,359 1 , 1 00,130 1,100,724 1,215,550 1,245,790 Capital Outlay 16,224 14,120 21,529 2,800 2,800 I I I OVERVIEW COMMENTARY I The Department of Community Services is responsible for providing the cultural, social, and recreational activities for the City The Department is divided into five operating divisions, which include the Office of the Director, Recreation, Lake Operations, the Aquatics Center, the Performing I Arts Center, and Old Poway Park. The Director of Community Services, appointed by the City Manager, supervises the five operating I divisions. They provide direct staff support in the development and implementation of programs designed to enhance the socio-cultural activities available to Poway residents. I Responsibilities of the Department include: (1) coordinating resources of public and private agencies to provide community-wide special events such as Poway Days; (2) providing liaison services between I City officials and community groups; (3) providing means for community input into the development of leisure programs; (4) providing a balanced program for recreation, leisure, and cultural services for the community; (5) administering the City's transit and animal control contracts; (6) coordinating, preparing I and managing various types of grants to provide additional financial assistance to the City for specialized recreational and cultural programs; (7) development and administration of the performing arts program; (8) design and development of a new library facility; (9) overseeing the State's Slue Sky I Ecological Reserve located in Poway to ensure compliance with California rules and regulations for usage and protection of environmentally sensitive lands; and (10) evaluating new technologies to provide residents with greater access to City programs and services. I 84, I DIRECTOR OF COMMUNITY SERVICES 1 1 ACTIVITY DESCRIPTION I It is the responsibility of the Office of the Director to administer and manage all operations within the department, including animal regulation, cable television, the City's grant-funded I programs, park site acquisition and development programs, transit system, the Performing Arts Center, the design of a new library, and to evaluate new technologies that can provide citizens with 24-hour access to City information and library services. By planning and coordinating the I programs of all the Community Services' operating divisions, the Director ensures that Department responsibilities are implemented in an effective and efficient manner. The Department also provides staff assistance to the Ubrary Advisory Committee, Parks and I Recreation Advisory Committee, Performing Arts Advisory Committee, and Senior Issues Committee. I ACTIVITY GOALS AND OBJECTIVES 1. To oversee the design and construction of a new 20,000 square foot library facility to meet I the diverse interests of the community. 2. To work with Caltrans to fund a feasibility study for locating a telecenter in the new poway I library . 3. To provide assistance to MTDB and SANDAG in the development of a regional plan for I improved express bus service in the 1-15 corridor 4 To administer the performing arts programs for the poway community. 5. To ensure high quality animal control, cable television, and transit services for the residents I of Poway. 6. To meet the aquatic, recreational and sociocultural needs of the residents of Poway. 7. To develop a fiber optic network between City facilities for voice, video, and data I communication. 8. To explore various technologies to develop a 24-hour service enabling residents to gain access to City Hall and library resources information through their telephone and cable I hookups. 9. To ensure that new or upgraded telecommunication systems in Poway provide for public, education, and governmental services. I 10. To evaluate various alternatives for staffing and funding the operation of the new poway library . SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 4102 - Increase estimated for County Animal Control contract $ + 6,700 I services and dead animal removal services. 4912 - Increase in contribution to library for new facility non-operating costs + 105,120 I I 85 I DIRECTOR OF COMMUNITY SERVICES I Community Services Department Division No: 200 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel Expense Range Position Title I 319.3 Director 82,897 82,070 82,040 82,070 82,070 283.6 Sr. Management Analyst 58,795 57,440 57,421 57,440 57,440 1 2271 Administrative Secretary 33,754 32,660 32,922 32,660 32,660 1110 Salaries - Regular 175,446 172,170 172,383 172,170 172,170 I 1130 Part Time Salaries - - 815 - - 1140 Salaries-Overtime 1,131 1,500 1,891 1,500 1,500 1300 Employee Benefits 48,704 53,310 51,192 55,800 55,800 I .,.iiii" ." ""'.,ii.".i,,i'i}i,' ,i' '.'.. iii.i.,... ...ii."...i...... ,'"ii' . i.' '. ,',,',.,...i.." """i.......,......... ........."....'..,,\.\i,i,Total;Personnel.,..'.i\....'""i'. .."".,.,i ,', '\225;'2,81. , ,....,\\226;980.\226;281 ,\229,470 ,.,.....229;470 Operations and Maintenance I 1702b Fees- Attorney - - - - 24,000 2110 Gas and Electricity 4,520 6,000 4,743 9,300 9,300 1 2200 Other Utility Charges - 520 530 600 600 2900 Trash Removal - 360 92 420 420 I 3110 Reimbursed Mileage 4,091 4,100 4,212 4,200 4,200 3140 Travel and Meetings 2,708 3,640 3,339 3,440 3,440 3310 Telephone 882 1,000 1,441 1,200 1,200 I 3320 Postage 54 200 111 200 200 4102 Animal Regulation 34,321 51,240 39,353 66,000 63,000 1 4120 Other Contractual Services 5,422 5,000 7,879 7,000 7,000 4121 Other Contract Svcs. Reimb 782 - - - - 4304 R&M Building 723 2,000 1,158 2,400 2,400 ' I 4308 R&M Equipment 478 800 487 800 800 4710 Office & Stationery Supplies 921 1,000 1,172 1,300 1,300 1 4730 Photographic/Copy Supplies 13 150 87 150 150 4760 Operating Supplies 54 1,000 646 1,000 1,000 4908 Education and Training 96 200 - 200 200 I 4912 Contribution - Poway Library 56,495 56,810 50,380 161,930 171,170 4922 Printing 199 600 386 600 600 4924 Publications and Dues 977 1,180 1,207 1,230 1,230 I 4938 Rent - Buildings & Grounds 2,600 1,200 659 1,620 1,620 5530 Capital Outlay Rental - Office 3,020 3,020 3,020 1,830 1,830 I 5720 Cash Over/Under - - (9 - - TofuIO~~t~ti6r;~&rJi~iht~r;~ri~~ .118;356140,020 ii:2di1393/265,420 ',..295,666 Capital Outlay 1 6199 Other Equipment I - - 193 - - "f6J{'''.ii ,...". .~ ~I./t .'...,. .;~ I Division Total $343637 $3670001 $347367 $494.890 $525.130 86 I RECREATION I ~~~~~lr4IiII i I ACTIVITY DESCRIPTION The Recreation Division offers a wide variety of leisure activities for all residents of Poway. The I recreation program consists of contractual specialty classes, special events, youth camps, afterschool programs, concerts, teen programs, and adult sports. Activities are scheduled at 1 City, School District, and commercial recreation facilities. The Division is also responsible for rental of City facilities for private functions. The Division manages all program registration, as well as promotions and marketing of recreation programs, and facility reservations. The I Division seeks input from the public on existing and new programs to provide the most beneficial and socially current leisure activities. Major facilities include poway Community Park, Lake Poway Recreation Area, Twin Peaks Multipurpose Center, and Meadowbrook I Gymnasium. Additional programs are held at Garden Road, Starridge, and Hilleary parks. ACTIVITY GOALS AND OBJECTIVES 1 1. To provide facilities for the public to rent for special events, dances, and weddings at an affordable price with a high quality staff assisting and meeting the needs of rental groups. 2. To ensure that classes and programs are planned for all ages and interests and abilities. I 3. To maximize the use of all recreation facilities for poway residents through City sponsored recreation programs, contract programs and facility rentals. 4. To develop a working relationship with outside organizations such as Poway Unified School I District, youth sports organizations, special agencies, and community organizations to enhance the quality of life for youth, teens, and adults by working as a team. 5. To seek input from the community and develop recreational activities based on input that I encourage and expand creative and unique uses of leisure time by all individuals. ACTIVITY WORKLOAD STATISTICS 1993-94 1994-95 1995-96 ACTUAL ESTIMATED PROJECTED I Contract classes per year 800 840 800 Contract class participants 5,500 5,500 5,500 I Recreation program special events 17 40 27 Programs/events participants 44,000 45,000 45,000 1 Facilities rental participants 0 0 22,500 I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 4118 - Increase in class offerings offset by increased + 7,290 I revenues. I I I 87 I RECREATION I Community Services Department Division No: 201 Division Budget Detai' Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Expense Classification Actual Approved Actual Proposed Approved I Personnel EXDense Rance I Position Title 293.9 Community Services Mgr 64,310 63,670 63,647 63,670 63,670 I 243.0 Recreation Supervisor 29,840 38,280 39,048 38,280 38,280 228.0 Recreation Coord. (3) 73,790 65,900 65,458 68,030 68,030 206.4 Recreation Leader II (2) 49,910 51,500 51,788 52,050 52,050 202.6 Secretary 11(2) 43,688 46,710 46,876 47,640 47,640 I 166,8 Recreation Leader I (8 PT) 70,042 69,830 63,332 71,190 71,190 166,8 Rec. Leader I (14 T/PT) 33,254 61,400 ' 54,903 68,980 68,980 149,5 Recreation Asst. (5 T/PT) 29,211 28,950 10,453 - - 1 1110 Salaries - Regular 261,538 266,060 266,817 269,670 269,670 1113 Salaries Part-Time 132,507 160,180 128,534 140,170 140,170 1140 Salaries - Overtime 5,241 7,880 4,081 7,880 7,880 I 1300 Employee Benefits 120,287 139,850 117,753 144,240 144,240 ..........,............'.,.,.....,.'.'.'.Tciti:iFPei'sonneIiI I < I 519'573< 573970 ,...>517185 ,.' I/561<960/>561'960 I ODerationsand Maintenance 2110 GasandElectricity 68,647 69,020 70,080 71,470 71,470 2200 Other Utility Charges 7,148 7,080 7,045 6,480 6,480 I 3110 Reimbursed Mileage 1,865 2,280 1,824 2,280 2,280 3120 Vehicle Operations 1,037 880 1,832 1,200 1,200 3130 Vehicle Maintenance 987 2,000 2,313 2,000 2,000 3140 Travel and Meetings 244 1,150 1,093 1,360 1,360 I 3310 Telephone 1,260 2,920 1,373 2,920 2,920 4118 Leisure Contracts 100,690 132,560 117,211 139,850 139,850 4120 Other Contractual Services 18,677 4,030 7,014 5,500 5,500 I 4304 R&M Building 1,542 2,650 3,971 3,950 3,950 4308 R&M Equipment 6,642 6,390 3,561 5,760 5,760 4318 R&M Radios 311 480 202 300 300 1 4514 Sign Maintenance 16 1,300 3,462 150 150 4516 Small Tools 55 70 8 250 250 4710 Office & Stationery Supplies 3,145 3,000 2,993 3,000 3,000 I 4720 Janitorial Services 2,464 3,000 1,367 3,000 3,000 4730 Photographic/Copy Supplies 226 200 185 200 200 4750 Safety ~upplies . 792 1,000 993 1,000 1,000 4760 Operating Supplies 22,129 19,740 16,998 22,810 22,810 I 4908 Education and Training 1,034 980 858 980 980 4922 Printing 3,349 6,020 3,956 5,210 5210 4924 Publications and Dues 565 530 430 580 ' 580 I 4928 Uniforms and Laundry 4,247 3,080 3,077 3,880 3880 4932 Adv~rtising - - - 3,750 3>50 4936 EqUipment Rental 1,340 2,180 1,269 2,590 2,590 5116 Other Fees - - 155 - - I I 5510 Capital Outlay Rental - Vehicles 3,700 4,660 4,660 4,570 4570 5520 Capital Outlay Rental- Equip - 3,700 3,755 5,020 5'020 5530 Capital Outlay Rental- Office 1,890 3,860 3,860 2,600 2:600 I 5720.~6t~~.g~=;~~6ri~:&Maintenani::e/254.~~i ,.".,.,2e5~;g ,...'. .i26554~?3d2'~;~(302~;gl CaDital Outlav I 6190 Other Equipment - - 1,521 6199 Capital Equipment - Other 7,227 7,400 9,803 - - 6490 Other Assets - - 84 1 T6taICapitalOUtlav.(' "'.'.'..'."...{ ..',.,.(.7;227.."7,400.(/J1;408 B Division Total $780963 $866380 $794.142 $864.870 $8648701 88 I LAKE OPERATIONS I 1 ACTIVITY DESCRIPTION I The Lake Operations Division, which is responsible for managing and operating the Lake I poway Recreation Area, offers a variety of activities to the community. Known for its year- round fishing, the park also offers opportunities to hike, sail, camp, boat, and picnic. Special events, camps, recreation classes, and sports activities are also offered at the park. A variety I of facilities are available on a rental basis including a lighted ballfield, pavilion, gazebos, and picnic areas. An archery range is also operated by this division. Lake Operations is also responsible for the security at Lake poway and the other City parks. The Lake Operations I Division interfaces with the Blue Sky Ecological Reserve for interpretive programs and operations. ACTIVITY GOALS AND OBJECTIVES I 1. To give the park user the best professional service including friendly manner, accurate I information, and timely responses. 2. To enforce all applicable county, state, and City laws, rules, and regulations to ensure the I safety of park visitors and the security of City property. 3. To promote a variety of activities to attract year-round use of the lake. 4 To encourage and promote the continued development of a wide variety of quality cultural, I recreational, environmental, and outdoor leisure programs that meet the needs of the community. 5. To work with the State Department of Fish and Game and the County of San Diego in the I development of programs and enforcement of regulations in the Blue Sky Ecological Reserve. ACTIVITY WORKLOAD STATISTICS I 1993-94 1994-95 1995-96 I ACTUAL ESTIMATED FORECASTED Fishing Permits 35,000 35,000 37,000 Boat Rentals 11,000 10,000 11,000 I Facility Rental participants 18,000 1,800 Parking Permits 11,000 10,000 11,000 SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 2110 - Increase in Gas & Electric Utility costs due to addition of $ + 5,190 I Blue Sky Ranch Trailer I I 89 I LAKE OPERA liONS I Community Services Department Division No: 202 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Expense Classification Actual Approved Actual Proposed Approved I Personnel Expense Range Position Title I 243.0 Recreation Supervisor 38,670 38,280 39,336 38,280 38,280 209.2 Park Ranger (2) 73,462 54,620 56,424 54,620 54,620 198.6 Park Attendant (6 PT) 13,424 - - - - 196,4 Dock Attendant (1 PT) 49,680 10,940 10,428 9,340 9,340 I 154.4 Dock Attendant (5 PT) - 36,840 30,570 32,650 32,650 1544 DockAttendant(TIPT) - - - 1,700 1,700 209,2 Park Ranger (2 T/PT) 12,020 19,200 18,776 14,800 14,800 I 160,1 Park Attendant (2 T/PT) 4,546 5,910 6,334 4,840 4,840 1110 Salaries - Regular 112,132 92,900 95,760 92,900 92,900 1130 Salaries - Part-Time 79,670 72,890 66,108 63,330 63,330 I 1140 Salaries - Overtime 3,392 5,660 3,735 5,000 5,000 1300 Employee Benefits 51,580 55,480 47,399 47,770 47,770 I .'.,...i...,......"..IItI},T6tal.pe~s6rihel".,...."..'...............'. "..r ..tI246;774 .I"....)226i930 : Ii21.3;002 "".'....I209;000. .II209;00a Operations and Maintenance 2110 Gas and Electricity 10,158 12,960 9,264 18,150 18,150 I 2200 Other Utility Charges 1,797 430 568 570 570 3120 Vehicle Operations 1,535 2,100 1,158 2,100 2,100 3130 Vehicle Maintenance 2,174 2,090 1,387 2,090 2,090 I 3140 Travel and Meetings - 50 - 390 390 3310 Telephone 745 600 585 660 660 4120 Other Contractual Services 1,877 1,780 19,040 16,110 16,110 I 4308 R&M Equipment 3,386 4,000 4,065 3,450 3,450 4318 R&M Radios 193 600 430 600 600 4514 Sign Maintenance 250 350 350 350 350 I 4516 Small Tools 167 250 246 250 250 4522a Trout Stock 67,886 69,440 56,217 69,300 69,300 4522b Other Fish Stock 10,246 9,120 9,119 9,120 9,120 I 4710 Office & Stationery Supplies 1,824 1,000 1,048 1,000 1,000 4730 Photographic/Copy Supplies 346 150 196 150 150 4750 Safety Supplies 476 500 472 500 500 I 4760 Operating Supplies 13,027 16,310 15,247 14,500 14,500 4908 Education and Training 507 160 80 130 130 4916 Medical Exams - 330 - 330 330 I 4922 Printing 6,480 4,480 4,634 2,600 2,600 4924 Publications and Dues 176 260 254 210 210 I 4928 Uniforms and Laundry 2,894 3,000 2,859 2,910 2,910 4932 Advertising - - - 1 ,500 1 ,500 5510 Capital Outlay Rental - Vehicle 1,750 2,240 2,240 2,240 2,240 I 5520 Capital Outlay Rental- Equipment 4,910 4,910 4,910 7,560 7,560 5720 Cash Over/Under 813 640 1,347 1,800 1,800 T6faIOoerati6hsS.'.'Mair'1tehahceIit1'33617 ".I137 '750II135716 .'.Ii1'58570Ii158570 I Caoital Outlav 6199 Other Equipment - 2,000 2,703 2,400 2,400 I IT6taBCaoitiilOUtla ~ '..... '.Ir"..,2.0aO: .....,.2....7' ,0' 3' \......2.4.0,0 ,//2' .'.4" '0'0' Division Total $380 391$366 680 $351 421$369 970 '" $369970 90 I AQUATICS I I ACTIVITY DESCRIPTION I The Aquatics Division is responsible for maintaining the City of Poway's 50 meter year-round 1 pool facility. The Division promotes, organizes, develops, and instructs swim lessons. Programming is focused to all age groups with special emphasis on youth and family-oriented I activities in the spring and summer months. Classes are offered in aquatic exercise, lifeguard training, CPR, first aid, and water safety instructor. Special events include swim-in-movies, safety promotion in the local schools, teen nights, and birthday party packages. The Aquatics I Division is responsible for the overall safety of all participants using the poway Community Swim Center through lifeguard and first aid services. The Division performs routine maintenance of the facility and water quality assurance. I ACTIVITY GOALS AND OBJECTIVES 1. To maximize the use of the facility during all periods of open times to promote water safety I in the community. 2. To provide practice times for local swim clubs during low use times and private no public I swim time. 3. To provide a wide variety of aquatic related activities for youth, teens, and adults. 4. To ensure the safety of all participants. I 5. To strive for organizational efficiency and cost effectiveness. ACTIVITY WORKLOAD STATISTICS I 1993-94 1994-95 1995-96 ACTUAL ESTIMATED PROPOSED I Swim Classes (offered) 500 340 352 Swim Lessons (attended) 4,000 3,500 3,600 I Daily Attendance 90,000 94,000 94,000 Special Events 4 7 14 Special Events (attended) 300 550 2,300 I SIGNIFICANT ACTiVITY PROGRAM CHANGES CHANGE 2110 - Increase in Gas & Electricity + $10,000 I I I I 91 I AQUA TICS I Community Services Department Division No.: 203 Division Budget Detail 1993-94 1994-95 1994-95 1995-96 1995-96 Obj. I Code Expense Classification Actual Approved Actual Proposed Approved Personnel Expense Range Position Title I 243.0 Kecreatlon ::>upervlsor 9,433 - - - - 227,0 Pool Manager 31,266 32,220 31,012 31,560 31,560 206,4 Lifeguard II/Swim Instructor 21,967 21,750 20,898 19,930 19,930 I 198.6 Park Attendant 5,601 24,320 24,308 24,310 24,310 198.6 Park Attendant (2 PT) 31,505 18,900 16,926 18,680 18,680 187,3 Lifeguard II (4 PT) 30,342 21,780 30,020 22,180 22,180 175.6 Lifeguard I (4 PT) 36,190 30,110 34,402 31,000 31,000 I 187.3 Lifeguard II (3 T/PT) 13,554 18,150 21,105 16,630 16,630 175.6 Lifeguard I (6 T/PT) 19,392 26,920 36,924 32,260 32,260 1100 Salaries - Regular 68,267 78,290 76,218 75,800 75,800 I 1130 Salaries - Part-Time 130,984 115,860 139,377 120,750 120,750 1140 Salaries - Overtime 1,253 5,610 1,598 5,610 5,610 1300 Employee Benefits 50,769 68,220 49,889 55,560 55,560 I . /..."..,../'....'//......,....Total...Pers.onhel/'.',...,.........,.'........'.'.".".'. ....,.. /251;273 ./267,980 /267',082 //257;720 /257';720 ...---...-....------.....--, .....-.--...... ..........---... Operations and Maintenance 1708 Chemical Analysis - 100 60 100 100 I 2110 Gas and Electricity 76,100 73,770 82,311 82,990 82,990 2200 Other Utility Charges 1,900 1,930 75 2,260 2,260 3120 Vehicle Operations - - 717 - - I 3130 Vehicle Maintenance - - 83 - - 3310 Telephone 467 490 504 740 740 I 4120 Other Contractural Services - - 20 460 460 4118 Leisure Contracts 311 - - - - 4304 R&M Building 55 - 137 - - I 4308 R&M Equipment 6,492 5,190 4,990 6,790 6,790 4502 Chemicals 16,798 19,420 18,673 20,880 20,880 4514 Sign Maintenance - 150 - 150 150 1 4516 Small Tools 54 100 93 100 100 4710 Office & Stationery Supplies 571 600 674 600 600 4720 Janitorial Supplies 640 1,800 1,144 1,600 1,600 I 4730 Photographic/Copy Supplies 275 500 719 500 500 4750 Safety Supplies 495 500 989 750 750 4760 Operating Supplies 1,540 650 1,746 2,700 2,700 I 4908 Education and Training - 130 30 130 130 4916 Medical Exams - - - 500 500 4922 Printing 510 600 267 600 600 I 4924 Publications and Dues - 130 20 200 200 4928 Uniforms and Laundry 1,980 1,200 999 1,200 1,200 5520 Capital Outlay Rental - Other - 1,200 1,200 3,300 3,300 I 5720 Cash Over/Under 6 20 144 100 100 5730 Intergovernmental Fees 515 520 515 520 520 I ITotaPOoeratioris/!'Mairiteriiince> " .,./I1,08709 .(109000 .,{116t10 '/127170, .'127:170. Capital Outlav 2,3541 I 6126 Park Equipment - - - ITotaICapitaIOutlayi."'. '" '...X....'....{ 1/>"< " """'2354 G?B 2Z I ::'..:':::::):';' -. "- Division Total $359 982 $376 980 $385 546 ~384.890 $384.890 92 I PERFORMING ARTS CENTER I 1 ACTIVITY DESCRIPTION I The Performing Arts Division is responsible for the management, operation, and maintenance I of the poway Center for the Performing Arts; for selecting and presenting a series of performances by professional artists and entertainers; for facilitating the use of the Center by the Poway Unified School District and community performing arts groups. The Division also I provides staff support for the Performing Arts Advisory Committee and works directly with the private nonprofit Arts Alive! Foundation for the Performing Arts. ACTIVITY GOALS AND OBJECTIVES I 1. Reorganize and revise staffing and programming to achieve a minimum of $75,000 savings I over FY 1994-85 levels through expense reduction and revenue enhancement 2. Present seven performances during FY 1995-96 selected to maximize participation through ticket sales. I 3. Provide access to and facilitate the use of the Center by the Poway Unified School District and in particular the performing arts departments of Poway High School. I 4. Facilitate the use of the Center by community organizations meeting the criteria established in the City's Use Policy for the Center 5. Continue to provide the services of the Performing Arts Manager as the Executive Director I of the Arts Alive! Foundation to support its fund-raising and theatre presenting efforts. 6. To provide the services of the Marketing and Sales Coordinator to support the marketing of the Arts Alivel Foundation's theatre presenting series. I 7. To provide the services of the Division Secretary to the Arts Alive! Foundation for clerical support and recording secretary. 8. Ensure the proper level of maintenance for the Center and its equipment through the letting I and management of cost effective service contracts with commercial vendors. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 1110 - Reduction in personnel costs due to substitution of full-time staff $- 11,880 1130 for part-time staff I 4120a- Reduction in cost and number of events presented - 45,000 I I I I 93 I PERFORMING ARTS CENTER I Community Services Department Division No: 204 Division Budget Detai Obj, 1993-94 1994-95 I 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Range Position Title I 283,9 Performing Arts Mgr 58,870 57,610 57,592 57,610 57,610 2171 Secretary III 29,847 29,550 29,540 29,550 29,550 243,0 Recreation Supvr (PT) 39,346 38,280 38,698 28.700 28,700 I 228.0 Box Office Coord. (PT) 30,003 30,500 29,667 22,360 22,360 228.0 Volunteer Coord. (PT) 24,923 20,880 20,144 21 ,400 21,400 218,5 Stage Tech. (1 PT) 9.734 11,800 22,359 12,400 12,400 I 218,5 Stage Tech. (2 TIPT) - 6,490 5,649 6,640 6,640 197,6 Box Office Atten. (2 PT) 10,911 10,810 12,220 20.150 20.150 1110 Salaries - Regular 153,975 155.940 155,497 87,160 87,160 I 1130 Salaries - Part-Time 45,568 49,980 60,372 111.650 111,650 1140 Salaries - Overtime 3,155 3,300 3,583 4,450 4,450 1300 Employee Benefits 58,979 67,530 58,698 61,610 61,610 .....,-:......'-',.,......,-,......,-,.,. '.,.:...:...-,_..'.....'.....'-'..,'-'.-......-','-:'-,..;"-"':'-"-"':":"""-",."""',-,"""'" _.,..,-,.,-,..,..',..,...,...,...,....,...,.,..,...... .,..,.....,..,..,.,..._-,-...,..".. I .. ",,,'c,, ".,'c., c' ,,' "" ,',"',',' ""","',' "".. . ",", "" 261,67'1/2761750 ..,..,..2113;150 './264;87;0/ 2641870 o erations and Maintenance I 2110 Gas and Electricity 85,608 85,000 88,329 81,000 81,000 2200 Other Utility Charges - 8,000 8,000 8,000 8,000 2900 Trash Removal - 1,600 823 1,600 1,600 I 3110 Reimbursed Mileage 2,458 2,500 2,552 2,500 2,500 3140 Travel and Meetings 1,127 2,060 2,115 1,530 1,530 3310 Telephone 3,949 4,000 3,890 4,000 4,000 3320 Postage 7,119 10,310 8,150 12,400 12,400 I 4114 Janitorial Services 34,419 25,000 23,572 22,000 22.000 4116 Contract Landscape Maint. 5,204 6.500 4,921 6,500 6,500 4120 Contractual Services 105,807 122,800 151,676 76,000 76,000 I 4199 Contract Technical Services 11,944 - - - - 4199 Contract Concession Services 6,440 - - - - 4302 R&M Air Conditioning - 20,000 19,142 22,000 22,000 I 4304 R&M Building 26,442 6,500 7,512 10,000 10,000 4306 R&M Elevator - 1,690 1,903 1.690 1,690 4308 R&M Equipment 8,834 7,000 5,403 5,000 5,000 4508 Miscellaneous Construction - 1,000 473 1,000 1,000 1 4516 Small Tools - 500 252 500 500 4710 Office & Stationery Supplies 1,403 1 ,400 1 ,468 1,200 1,200 4730 Photographic/Copy Supplies 1,476 2,500 1,247 2,500 2,500 I 4760 Operating Supplies 14,398 12,000 11,401 12,000 12,000 4790 Other - - 120 - - 4799 Other Supplies and Materials 11 ,730 10,000 7,795 8,000 8,000 4922 Printing 13,231 7,000 6,621 7.150 7,150 I 4924 Publications and Dues 1,324 1,300 1,378 1.340 1,340 4932 Advertising 28,864 30,000 70,466 30,000 30,000 4936 Equipment Rental 2,878 4.000 3,205 4,000 4,000 I 5530 Capital Outlay Rental - Office 1,800 1.800 1,800 1,650 1,650 5720 Cash Over/Under 59 50 (8 50 50 T6t~i0~tl:iti6ri~&Maiht~rianc~/3'76.514\3i4.51b, ." .434,206'/'323;610/323.610 1 Ca ital Outla 6199 Other E ui ment I 8,997 - - - - 1 ...TotakCaltaiiOLJiiii".'..,.,' '" '8997' c. I Division Total I $647188 $651 260 $712356 $588 480 $588 480 94 I OLD POWAY PARK I I ACTIVITY DESCRIPTION The Old poway Park Division, which is responsible for managing and operating the Old Poway I Park historical site, offers a variety of activities to the community. Functions of the park include the Hamburger Factory Restaurant, poway Historical Society, the Porter House and I Nelson House, Poway-Midland Railroad, and Farmers Market. The Division also provides educational and interpretive programs and maintains the rental facilities in the park. It also is responsible for the administration of the vendors operating in the park. The Reserve Park I Ranger Program is operated by the Old poway Park Division. The Division is supported by the Old poway Park Action Committee and its member volunteer agencies. ACTIVITY GOALS AND OBJECTIVES I 1. To actively promote Old poway Park through publicity and organized activities as an I educational and historic site. 2.. To continue development of a fund-raising program to help support special activities in the I park (I.e., Fourth of July, concerts, and May Day celebrations). 3. To work closely with the various community groups using the park (I.e., Historical Society and Poway-Midland Railroad Volunteers), and to maintain and oversee the Old poway Park I Action Committee. 4. To represent the City in a positive and accurate manner with respect to the operation of Old poway Park. I 5. To provide an interpretive vehicle in which park visitors can interact with each other through the local historical experience. ACTIVITY WORKLOAD STATISTICS I 1993-94 1994-95 1995-96 I ACTUAL ESTIMATED FORECASTED Special Events 11 11 I Special Event Participants 34,000 40,000 Railroad Ridership 22,000 22,000 Museum Attendance 56,000 20,000 I Facility Rentals 225 110 Field TripsfTours Participants 5,200 3,000 Farmers Market 0 36,400 I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 2110 - Increase due to department transfer from Landscape Division. $ + 5,570 I 2200 - Increase due to department transfer from Landscape Division. $ +3,360 I I ". ~. 95 I OLD POWAY PARK I Community Services Department Division No: 205 Division Budget Detail Obj, 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense Range Position Title I 228.0 Interpretive Specialist 11 ,085 27,670 30,722 31,560 31,560 I 1110 Salaries - Regular 11 ,085 27,670 30,722 31,560 31,560 1140 Salaries - Overtime - 1,230 188 500 500 1300 Employee Benefits 2,993 9,620 12,024 12,170 12,170 I .,..'----.,....:..,__.'..,..__..,.,. ,.,____.:....:.....'.......:.'.:.;..w'. .,:,...;....'.,.....'...,.'.-:.-...'...;,.,'.-'.__....; '" .'"",;"."";",:",.'.",:,:,,,,;.,,:'. ".''', ,....,',",.....,...,...,.....'..,... ":"'.' """,........'..14;078 . <38;520;}42,934 "'/44;2~0 ")44,230' I 2110 Gas and Electricity - - - 5,570 5,570 2200 Other Utility Charges - - - 3,360 3,360 I 3110 Reimbursed Mileage - 180 11 100 100 3140 Travel and Meetings - 50 39 80 80 I 3310 Telephone - 1,000 503 800 800 3710 CAL TRANS-Planting - - (110 4120 Other Contractual Services - 14,590 12,412 12,360 12,360 I 4308 R&M Equipment - - 1,952 1,300 1,300 4514 Sign Maintenance - 150 - 250 250 4516 Small Tools - 50 15 50 50 I 4710 Office & Stationery Supplies - 600 586 600 600 4730 Photographic/Copy Supplies - 100 260 250 250 I 4750 Safety Supplies - 150 37 150 150 4760 Operating Supplies - 1,000 945 1,160 1,160 4908 Education and Training - 230 95 350 350 I 4922 Printing - 5,490 5,490 3,700 3,700 4928 Uniforms and Laundry - 2,090 1,558 1 ,450 1 ,450 1 4932 Advertising - 3,900 3,231 3,900 3,900 5108 Insurance Expense - 1,300 1,226 1,300 1,300 5530 Capital Outlay Rental-Office - - - 1,140 1,140 I I "....,'.,....:..,.-.,: .....:::',:'....,.'.........,.____.....__:.__.........,:....,.c"':':...,,""""':"':"':" ." )36;886 .... <28;256<) /37;8'70/)37'876 Totai 0"erat,Ons&Mainf</' I Capital OutJa Telecommunications Equip 2,000 1,977 6136 - - - I 6199 Other Equipment - 2,720 2,894 400 400 I! .".../4'720. $14078 $74120 $76 055 $82 500 I $82 500 96 I I PLANNING SERVICES I I City Manager I 013 I Assistant I City Manager 013 I I Director I Planning Services 300 . I I I Advance I. Building Current and Safety I Planning Planning Inspection 301 302 303 I I I I I 97 I PLANNING SERVICES I 1 I EXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED I I Total Positions 12 9 9 11 11 Personnel Expense $619,776 $623,290 $651,635 $716,510 $ 711,130 I Operations and Maintenance 448,021 439,300 449,983 440,670 440,670 I Capital Outlay 518 8,500 3,043 - 8,500 I I I OVERVIEW COMMENTARY The Department of Planning Services ensures that a sound and workable planning program is I designed and maintained for the City The department is responsible for administering and implementing the City's planning, development, land use and building programs, I The Department of Planning Services is divided into four divisions: the Office of the Director, Current Planning, Advance Planning, and Building Safety Inspection. 1 General areas of department activities include: developing, maintaining and implementing the general plan, land use ordinances, and various specific plans; reviewing development plans; monitoring and I review of environmental documents; administering building safety programs; facilitating public input; maintaining demographic information; researching and analyzing policy alternatives; and serving as a liaison between members of the public and other departments involved in processing development I applications. Department staff assists other departments with planning and designing public facilities and performs I environmental review for proposed projects including City and Redevelopment Agency sponsored Capital Improvement Projects. The department also monitors planning and development activities in I adjacent jurisdictions and participates in regionwide planning efforts such as the San Dieguito Open Space Park and multi-habitat planning. 1 98 I DIRECTOR OF PLANNING SERVICES ~ill~i~lllf~~i! I I ACTIVITY DESCRIPTION I The Office of the Director of the Planning Services Department is responsible for the overall administration of the department. Appointed by the City Manager, the Director is responsible I for managing the operation of the department and ensuring that all goals are achieved. ACTIVITY GOALS AND OBJECTIVES I 1 To guide departmental personnel in providing high quality professional advice and technical assistance to decision makers, committees, staff and citizens. I 2. To continually evaluate and improve departmental program objectives to ensure that the goals of the department are consistent with those of the City and its governing officers. 1 3 To maintain a work environment that fosters employee morale and stimulates employee potential by encouraging a high standard of professionalism, creativity, communication I and dedication. 4. To monitor and review legislation and programs at the local, regional, state and federal I levels to determine their impact on the City's planning and building programs, and to make recommendations as to adoption and implementation of such legislation and I programs. 5 To implement a computerized data base of land use and zoning information that would I be accessible through the telephone 24 hours a day This service would be provided by the Zone Phone project. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 1110- Transfer of Secretary II into division from $31,210 I 1300 Engineering Services. I I I I I 99 I DIRECTOR OF PLANNING SERVICES I Planning Services Department Division No: 300 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Personnel Ex ense Range Position Title I 319.3 Director 82,882 82,070 82,040 82,070 82,070 296.4 Principal Planner 65,934 - - - I 2271 Administrative Secretary 29,066 29,810 29,953 31,150 31,150 2171 Secretary III 27,092 29,550 29,540 29,550 29,550 I 202,6 Secretary II - - 3,952 21 ,460 21,460 261.6 Management Analyst (PIT) 7,446 18,690 18,226 19,070 19,070 I 202,6 Secretary II (PT) 2,420 6,390 6,390 6,390 6,390 1110 Salaries - Regular 204,974 141,430 145,485 164,230 164,230 I 1130 Salaries - Part-Time 9,866 25,080 24,648 25,460 25,460 1300 Employee Benefits 56,297 48,880 46,445 63,430 63,430 I ...,.....27.1137 .'.. \...215390' .,.'.........216..578 ..Ii.,.,.253'1'2d.'.......'.'..'.25.~..'.126' o erations and Maintenance I 3110 Reimbursed Mileage 5,434 3,760 4,108 3,760 3,760 3140 Travel and Meetings 2,875 1,740 2,132 2,080 2,080 I 3310 Telephone 323 400 280 450 450 4308 R&M Equipment 2,134 3,120 2,662 3,140 3,140 4710 Office & Stationery Supplies 524 630 572 730 730 I 4760 Operating Supplies 435 660 522 720 720 4908 Education and Training 390 200 - 450 450 I 4924 Publications and Dues 1,666 1,300 1,002 1,750 1.750 5530 Capital Outlay Rental - Equip 810 1,790 1,790 880 880 I 5720 Cash Over/Under (24 - 4 - - I I , ,.;.".:;':,::.;,,':,:::.,.,.,,:::,.;.;':;.:.;.:: ........'.'....,.,.,'....,....,......'..I..'}.'......,..} I \'\".<,13666' .,"',...',',"13960 "'.},13960 I I I 6122 Office Equipment 518 - 633 - - I 1 228 990 100 I CURRENT PLANNING i~~~1~f~li~!; I I ACTIVITY DESCRIPTION I The Current Planning Division processes discretionary land use applications and assures compliance with conditions of approval through grading and building plan check reviews and I field inspections. The Division interacts with local citizens and developers to implement the City's General Plan and Zoning Development Code. The Principal Planner is responsible for the day-to-day operations of the Current Planning Division, replacing the Director in her absence I and assisting with general departmental administrative duties such as establishment of procedures and review of reports. Staff members provide information about land use and development regulations at the counter, by telephone and through correspondence. I The two Code Compliance Officers are responsible for enforcing a wide range of City I regulations, including those concerning signs, graffiti on private property, illegal commercial businesses, buildings without permits, noise complaints, home occupation permits, substandard housing, weed abatement, alarms and penalties, and vehicle abatement. I ACTIVITY WORKLOAD STATISTICS During 1994, Current Planning processed: 14 variances; 23 conditional use permits and I modifications; 8 minor conditional use permits; 119 temporary use permits; 57 minor development reviews; 7 development reviews; 1 tentative parcel map; 3 tentative tract map or I time extensions; 51 sign permits; 2 comprehensive sign programs; 220 home occupation permits; 7 landscape plan checks; and 1418 code violation complaints. ACTIVITY GOALS AND OBJECTIVES I 1 To continue to provide a full range of planning services to local citizens, property I owners, land developers and investors. 2. Complete update of the City's Landscape Guidelines by summer 1995. I 3. Demonstrate proficiency and increase the level of compliance in areas of new responsibility: Weed and Vehicle Abatement Program and Alarm Tracking and Penalties. I 4. Continue development of the comprehensive procedures for a non-automated permit I tracking system. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 1110- Transfer of Code Compliance Officer into division from + $46,750 I 1300 Safety Services. I 101 I CURRENT PLANNING I Planning Services Department Division No: 301 Division Budget Detail 1993-94 1994-95 1994-95 Obj. I Code Ex ense Classification Actual A roved Actual Personnel Ex ense Range Position Title I 296.4 Principal Planner - 65,280 65,938 65,280 65,280 266.6 Associate Planner 48,956 48,460 49,128 48,460 48,460 I 256.6 Assistant Planner II 52,236 43,330 43,946 43,840 43,840 251.6 Code Compliance Ofcr (2) 42,136 41,720 59,331 76,040 76,040 247.6 Landscape Architect 13,003 - - - - I 197.6 Administrative Clerk I 5,604 - - - - 251.6 Code Compo Officer (PIT) - - 15,715 - - I Planning Intern (PTIT) 316 - - - - Salaries - Regular 161,935 198,790 218,343 233,620 233,620 1110 I 1130 Salaries - Part-Time 316 - 6,516 - 1300 Employee Benefits 51,257 66,380 70,175 84,430 84,430 ',""_,-__"____,',"'__' .,.n_'____,.".;.____,.,......_,____..____,....._._._.__._.__..'_;_.:._,'_'____,_,p','_'_ .......,.....__..................... ..............,__....._.. ','" "',,,.". " ",,,, ,,,...,.......,., ,',',",,,,,', ,P " .... ,','" "'," , ," ,.. ,. , .,-.......,..-.,......,.,..,.-.-..,.--.,.,..,.-...... -.,.,...,-.,.-..,.."'.,........... .,..,..,.,.,..,--.,....,.----,.,.,..,...... ,.-----.,...,..,...".--..,.. I >213508.)265170)295034 I3180S0{3180S0 o erations and Maintenance I 3110 Reimbursed Mileage 319 2,160 1,620 2,160 2,160 3120 Vehicle Operations 448 420 468 1,040 1,040 3130 Vehicle Maintenance 465 800 306 2,640 2,640 I 3140 Travel and Meetings 902 2,130 1,965 2,480 2,480 4120 Other Contracual Services - - 11,474 20,200 20,200 I 4308 R&M Equipment 5 360 186 480 480 4514 Sign Maintenance - 200 181 200 200 4710 Office & Stationery Supplies 1,894 1,970 2,095 2,270 2,270 I 4730 Photographic/Copy Supplies 440 500 738 750 750 4760 Operating Supplies 48 - - - - I 4908 Education and Training 215 - - 500 500 4918 Weed & Nuisance Abatement - - 11,041 35,000 35,000 4922 Printing 970 2,150 2,020 2,890 2,890 I 4924 Publications and Dues 788 1,090 982 810 810 4928 Uniforms and Laundry 149 340 404 380 380 I 5510 Capital Outlay Rental - Vehicle 610 610 610 1,250 1,250 5530 Capital Outlay Rental - Equip 3,960 4,030 4,030 4,510 4,510 I {1676()Y3iH2D ....Y77560i77i566 I 6122a - 1,856 - - 6122b - I 102 I ADVANCE PLANNING :~.piQI~!~~~~iQ~ I I .~Qiilm~.bt@!yiI ACTIVITY DESCRIPTION CEOA Implementation - Maintain and administer the City's CEOA Implementation Procedures; I initiate and administer contracts between City and environmental consultant firms. Comprehensive Plan Implementation - Maintain the General Plan and Master Environmental I Assessment which includes preparation of City and privately-initiated General Plan Amendments. Demographic Plannina - Maintain the City's data base relating to population, housing and I employment including representation as the liaison for the Census 2000 project. Inter-Departmental Project Coordination- Coordinate and provide planning technical support to other City departments as needed. I Reaional Development. Resource Conservation and Environmental Planning Coordination - Monitor planning programs and activities proposed by surrounding jurisdictions; administer I City sphere of influence amendment and annexation process with LAFCO. Participate and coordinate with affected agencies concerning the ongoing regional multiple species habitat conservation programs. I ACTIVITY WORKLOAD STATISTICS During FY 1994-95 the Advance Planning Division contributed significantly to the following I efforts: EIR for Scripps poway Parkway East Extension; poway Road Specific Plan; Park Master Plan; obtained $145,476 in TDA/ Transnet grant funds for improvements for bicycle I and pedestrian paths; Pomerado Water Reclamation Facility; San Dieguito Regional River Park; SANDAG Technical Committees; Del Poniente Sewer Extension; Regional Biological Resource Conservation Programs; Capital Improvement Projects and interdepartmental Environmental I Reviews. ACTIVITY GOALS AND OBJECTIVES I 1. Complete the General Plan Amendments required as part of the implementation of the Poway Road Specific Plan. I 2. Coordinate and implement Environmental Mitigation for Scripps Poway Parkway East extension including the monitoring of land purchased for mitigation. 3. Participate in and coordinate regional planning and population projections affecting the I City of Poway including the Census 2000 project. 4. Submit Transit Development Act (TDA) and Transnet grant proposals for interdepartmental projects. I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 5730 - Reflects addition of Fish and Game Negative Declaration Fees $ + 4,900 I for City Projects I I 103 I ADVANCE PLANNING I Planning Services Department Division No: 302 Division Budget Detail Obj. 1993-94 1994-95 1994-95 I Code Ex ense Classification Actual A roved Actual Personnel Ex ense Range Position Title I 281.6 Senior Planner 55,312 56,300 47,625 56,300 56,300 256.6 Assistant Planner II 42,726 43,860 40,905 43,860 43,860 I Planning Intern (2 PTIT) 6,832 8,210 9,406 13,600 13,600 I 1110 Salaries - Regular 98,038 100,160 97,936 100,160 100,160 1130 Salaries - Part-Time 6,832 8,210 5,696 8,220 2,840 I 1140 Salaries - Overtime - - 3,699 - - 1300 Employee Benefits 30,261 34,360 32,692 36,960 36,960 I iiI3s.1.31.. ........................1.42/'730 ....140..023 .i/14S...340 ......./.....1.39.960 o erations and Maintenance I 3110 Reimbursed Mileage 1,530 2,040 1,155 2,040 2,040 3140 Travel and Meetings 453 980 835 460 460 I 4120 Other Contractual services 10,850 - 7,075 560 560 4710 Office & Stationery Supplies 1,395 1,390 1,548 1,490 1,490 I 4730 Photographic/Copy Supplies 110 780 1,870 880 880 4908 Education & Training - - 265 250 250 4922 Printing 369 1,330 1,516 2,230 2,230 I 4924 Publications and Dues 536 310 315 400 400 5530 Capital Outlay Rental 290 830 830 600 600 I 5730 Intergovernmental Fees - 8,480 - 13,380 13,380 I I I ............/15533 ......./\.......15409 .......................22...:290... .....r...22...290 I I 6122 Office Equipment - - 554 .....',..'..'-','....--'.,'.- . ...... ,......". ~ 150664 167630 I BUILDING AND SAFETY INSPECTION I .......,.,....,:..:...---,:......,.-...,......,'..-.-.,............',.................... .........-..........,-.- ~1~1111~\!iIII I ACTIVITY DESCRIPTION I Esgil Corporation provides the City's Building and Safety Inspection services through a contract. General areas of responsibilities include providing assistance and information to I developers and residents concerning construction code requirements through telephone and counter contacts; plan check review; and structural, electrical, plumbing and mechanical I inspections. ACTIVITY WORKLOAD STATISTICS I During 1994, this division completed 788 plan checks, issued 1325 building permits, and I completed 8,580 inspections. The average time to complete the initial plan check was 2 work days which is below the state average. With the goal to provide accurate yet expedited service, all inspections were completed no later than the end of the work day following the day I the inspection was requested. ACTIVITY GOALS AND OBJECTIVES I 1 To provide in an efficient manner, high quality information, plan check and inspection I services to developers and citizens of poway building or altering structures. 2. To utilize a housing database compiled by the Redevelopment Agency in order to inform I customers as to their location within or outside of the RDA. 3. To ensure accurate communication with other City departments regarding changes in I building laws and codes that affect development being initiated by the City 4. To promote cooperation and communication with related agencies, the County of San I Diego and State of California. 5. Monitor and implement changes in laws, codes and techniques which affect the building I industry and maintain these standards. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 1706 - Anticipated decrease in construction activity. This $ + 66,080 I expenditure decrease is offset by reduced building fee revenues I /~ I I Planning Services Department Di\ Obj. l' Code Ex ense Classification l- I Personnel Ex ense Ran Position Title I I - Qate_ I I .... ."TotcllPers6hheF./ I o erations and Maintenance 1706 Building Inspection 404,698 390,075 380,874 324,000 324,000 I 4710 Office & Stationery Supplies 389 470 473 520 520 4922 Printing 1,396 2,100 1,757 2,100 2,100 I 4924 Publications and Dues 225 150 278 240 240 5720 Cash Over/Under - - - - - I I I I I I I '/406;708/392,795:383,382 :....326;860/326;860 I ...':.,:.;;-.;;.:..:...:.;,.,;-::..,.,...:i,.,-......:::.,.:........:....::::-.'..:.:.,.,..:...:.,...:.,..-...."..... I ;rotaICapitaFOutlai................. Division Total $406 708 $392 795 $383 382 $326 860 $326 860 ------ ' ~ '-- ::-~~...-~-- - 106 I PUBLIC SERVICES I City Manager I 013 T I Assistant City Manager I 013 Director I Public Services I 400 I Maintenance I - Water Control Parks & Production 406 Landscape . I Utilities Streets I Operations Operations I Fleet Facilities Trails & I - Maintenance Maintenance Open - - Space 401 409 410 .... I Water Supply Water Streets Treatment, Pumping Distribution Maintenance '.... Park & I - 404 407 & Storage Landscape 402 . Maintenance - 411 I Wastewaste Drainage Collection Maintenance .... L-- 408 I 405 Sewer Pumping Special - Metering & Disposal Districts - 403 Administration I 420 I 110;--: ;. 107 I PUBLIC SERVICES I I I EXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED I Total Positions 78 69 69 70 70 I Personnel Expense $ 3,542,212 $ 3,563,290 $ 3,474,838 $ 3,650,330 $ 3,650,330 Operations and I Maintenance 11,034,685 12,209,400 13,323,050 13,580,200 12,788,070 I Capital Outlay 82,910 75,690 93,140 93,140 I I OVERVIEW COMMENTARY I The Department of Public Services consists of 12 Divisions reporting to the Office of the Director' Vehicle and Equipment Maintenance; Water Supply, Treatment, Pumping, and Storage; Sewer Pumping, Metering and Disposal; Water Transmission and Distribution; Wastewater Collection; I Maintenance Control; Street Maintenance; Drainage Maintenance; Facilities Maintenance; Trails and Open Space Maintenance; Parks and Landscape Maintenance; and Special Districts. I The Public Services Department is responsible for administering, operating and maintaining the City's infrastructure. Included are a variety of municipal services and facilities: paved and unpaved streets and sidewalks maintenance and repair, tree maintenance, solid waste management, safety lighting, I traffic signals, street sweeping, sewer collection and maintenance, administration of sewage treatment agreements, municipal building maintenance and janitorial services, vehicle and equipment maintenance, water treatment and distribution, potable water storage, water testing and cross-flow I connection programs, storm drainage maintenance, parks and trails maintenance, administration of lighting and landscape maintenance districts, and coordination with other agencies as necessary to I provide the above services. Reporting to the City Manager, the Department of Public Services, together with other departments, is I responsible for reviewing improvement and development plans, implementing City public works standards, and ensuring the City's compliance with State and Federal laws and regulations. I 108 I DIRECTOR OF PUBLIC SERVICES I I ACTIVITY DESCRIPTION I The Office of the Director is responsible for the overall supervision, coordination and control of the operation and maintenance of the City's public works system, including: streets, water treatment plant, water distribution system, wastewater collection system, solid waste disposal, I drainage structures and system, vehicle and equipment fleet maintenance and repair, parks, trails, open spaces, special districts for lighting and landscape maintenance, and public buildings. The Director of Public Services is appointed by the City Manager. The Director I functions in a staff capacity to advise the City Manager concerning the City's public services needs and requirements. The Director's office is responsible for: I 1. Ensuring the quality of the services provided by the department through management and analysis of the various functions of each division and the employees therein. I 2. Providing responsive, professional, fiscally responsible operation and maintenance of all City utilities, infrastructure, and publiC facilities. I 3. Providing professional advice and technical assistance to decision makers, committees, staff, and citizens. 4. Ensuring the City's compliance with State and Federal laws and regulations regarding I water, wastewater, storm drainage, solid waste, special districts, and vehicle maintenance. ACTIVITY GOALS AND OBJECTIVES I 1. Implement a new accounting process for vehicle maintenance that functions more like an in-house enterprise fund, fully recovering all expenses of the operation without impacting I the vehicle replacement fund. This will provide incentive to all departments as well as to the Vehicle Maintenance Division to better control vehicle operation, maintenance, repair and replacement expenses. I 2. Continue to improve overall maintenance management practices for all divisions. 3. Complete construction of the new Public Services Administration Building. 4. Continue efforts to return to full "in-house" administration, the fee determination for special I district assessments in order to more equitably distribute district expenses among property owners and to reduce overall cost. Continue progress toward purchase of SDG&E owned I street lights. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 1110 - Increase due to the transfer of the Technical Asst. to the Director +$78,000 I 1300 Position from Division 407. 1110 - Addition of Senior Management Analyst position as a result of +$59,710 I 1300 department reorganization. 1726 - City infrastructure is beginning to show its age. In some cases +$10,000 special Engineering Studies or designs will be needed to I support field crew work, hence the addition of this expense over prior years. I JP ,~. 109 I , DIRECTOR OF PUBLIC SERVICES I Public Services Department Division No: 400 Division Budget Detail Obj. 1993-94 1994-95 1994-95 I Code Ex ense Classification Actual A roved Actual Personnel Ex ense Range Position Title I 319.3 Director of Public Services 63,528 79,870 79,585 82,070 82,070 288.8 Tech. Asst. to the Director - - 31,930 59,880 59,880 302.8 Public Serv Oper. Mgr. 15,422 - - - - I 272.6 Sr Management Analyt - - 12,034 44,250 44,250 2371 Department Aide 36,442 - - - - I 226.1 Administrative Secretary 32,972 32,330 32,645 32,650 32,650 202.6 Administrative Clerk II 29,916 - - - - 1110 Salaries - Regular 178,280 112,200 156,194 218,850 218,850 I 1130 Salaries - Overtime 1,896 - - - - 1300 Employee Benefits 55,373 34,300 42,917 71,780 71,780 I 1510 Temporary Services 15,739 - - - - ..-."...........";.'....;.,,.,......, ...,;,.,.,....."...'.;..,.;.,..... .;.,..........,', "".' ,'," ,.......".,......,.,.,.,.,.. .,.,.",.,...".,.,....,., ......../i251,288 ..i.'j4S;506 it..i99;111... /296ie3Q .....290;6$0 I 1726 Special Studies - - - 10,000 10,000 2110 Gas & Electricity - - - 2,500 2,500 I 3110 Reimbursed Mileage 3,761 3,960 3,844 4,140 4,140 3120 Vehicle Operations 559 - - 500 500 I 3130 Vehicle Maintenance - - - 1,200 1,200 3140 Travel and Meetings 2,016 2,000 1,849 2,590 2,590 3310 Telephone 1,132 360 484 600 600 I 3320 Postage - 5,000 29 - - 4308 R&M Equipment 4,291 550 590 300 300 4318 R&M Radios 1,779 - - 70 70 I 4516 Small Tools 70 - - - - 4710 Office & Stationery Supplies 3,841 1,200 1,332 1,200 1,200 I 4730 Photographic/Copy Supplies 20 200 110 200 200 4799 Other Supplies & Materials - - - 500 500 4908 Education & Training - 250 149 500 500 I 4916 Medical Exams - - - 80 80 4922 Printing 100 500 339 - - 4924 Publications and Dues 2,512 1,100 1,100 1,230 1,230 I 4928 Uniforms and Laundry 72 - - 630 630 4932 Advertising - - - 200 200 I 5530 Capital Outlay Rental - Office 2,420 1,600 1,600 3,780 3,780 TofaIOefiiitiBns&Miiinfenance( '.'22)573\<16;720 <\111426 )</30;220 .<30;220 Ca ital Outla I 6122 Office Equipment - 550 2,965 1,500 1,500 ....<2965" .'\<<'.'.1..500. I -::;::"::::::\':(-'-:' ~. ... - ,'::: :::'>\\):::::::~. .' Division Total $273 861 $163770 $213 502 $322 350 $322 350 110 I VEHICLE AND EQUIPMENT MAINTENANCE '......,...-'...,......,'..,......,----.-----,-.-.....,-......- ...... I ..'........,......,.,...........,.....,......................................'...-,... .,..... !i!!::!::li~~~li~R!I!ii~ I ACTIVITY DESCRIPTION The Vehicle and Equipment Maintenance Division provides vehicle, equipment, and field I maintenance support for all City departments. First and second line maintenance of City-owned law enforcement vehicles is also performed by this division. Work activities include maintenance, I repair, modification, and fabrication of all types of City motorized and construction-maintenance equipment, ranging from fire department pumper trucks to Park and Landscape Maintenance lawn mowers. Work also includes administration of vehicle/equipment records for maximum operating I efficiency and to specify for replacement vehicles/equipment suitable to City needs. This activity is financed by charging each of the cost centers that have been assigned vehicles and I equipment for maintenance costs on an actual time and materials basis. ACTIVITY GOALS AND OBJECTIVES I To extend the service life and reduce out-of-service time of all City-owned vehicles and equipment through routine and preventative maintenance program; to inspect, maintain, repair, and overhaul I all City motorized and non-motorized equipment; to evaluate service vehicles, determine their service life and advise of replacement needs; to fuel vehicles during off hours. 1994-95 1995-96 I DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED Passenger vehicles 12 13 I Ught industrial (1 ton and below) 60 60 Heavy industrial (over 1 ton) 15 16 I Tractors 13 13 Other equipment 162 152 I MotorcyclesjTrail vehicles 10 10 I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 6130 - Increase due to purchase of mobile vehicle lifts for shop + $ 29,000 use I I- I I 111 I VEHICLE AND EQUIPMENT MAINTENANCE I Public Services Department Division No: 401 Division Budget Detai Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Ran e Position Title I 256.7 Equipment Maint. Supvr 44,474 43,900 43,883 43,900 43,900 2417 Equipment Mechanic (2) 77,842 75,580 75,693 75,580 75,580 2017 Equip ServiceWkr (PT) 12,115 10,890 11,579 12,660 12,660 I 1110 Salaries - Regular 122,316 119,480 119,576 119,480 119,480 1112 Shift Differential 700 700 700 700 I 1130 Salaries-Part-Time 12,115 10,890 12,078 12,660 12,660 1140 Salaries - Overtime 257 800 527 800 800 1300 Employee Benefits 40,477 45,330 41,776 46,820 46,820 I .......... ................ ................ ...... ........ .................................... .... ....... ....... ... .<...........1.75Is65 ...........177200 ....173957iI1ao460 ........I1a0460 o erations and Maintenance I 2110 Gas and Electricity 5,504 5,250 5,344 5,700 5,700 2530 Propane 1,194 1,970 1,970 2,570 2,570 I 2910 Hazardous Waste Removal 567 360 50 1,370 1,370 3120 Vehicle Operations 1,655 1,620 3,272 1,620 1,620 I 3130 Vehicle Maintenance 1,372 2,860 2,417 3,150 3,150 3140 Travel and Meetings 342 900 324 900 900 4120 Other Contractual Services - 2,900 76 2,900 2,900 I 4308 R&M Equipment 2,631 3,800 4,350 3,800 3,800 4312 R&M Outside Vehicle Repair 38,699 41,200 41,929 41,200 41,200 I 4318 R&M Radios 73 160 (14 130 130 4516 Small Tools 3,040 2,780 2,911 3,320 3,320 4760 Operating Supplies 2,839 5,300 5,286 5,300 5,300 I 4799 Other Supplies and Materials 104,173 94,530 82,248 94,530 94,530 4908 Education and Training 1,201 300 139 300 300 I 4924 Publications and Dues - 220 220 220 4928 Unifonms and Laundry 1,853 2,260 2,574 2,700 2,700 4936 Rental- Equipment - - 6 - - I 5106 Expense Credits (177,657 (357,010 (135,779 (391,320 (391,320 5510 Vehicle Rental 1,780 2,460 2,460 3,770 3,770 I 5520 Capital Outlay Rental - Equip. 2,520 3,500 3,500 6,480 6,480 5730 Inter overnmental Fees 940 1 890 940 1 900 1 900 T6t~i...oi.@i~ticib~~hdM~irit@h~h......... ......).1.82.750............ ...24003. ...............209.460. ....?.209460 I Ca ital Outla 6122a Office Equipment - - 2,950 - - I 6122b Computer Equipment - 5,550 1,889 - - 6130 Shop Tools - - - 29,000 29,000 ....<............<...4.....8...3....9........... ......2.9/0......0....0........ ......:;.:;..2....9..........0......0........ I . . ... ..... ........ . .0 . .' ... .,. ,'. ,,' ......,...... . '- .... ,; ....:.'.:., 202 799 - - 112 WATER SUPPLY, TREATMENT, PUMPING AND STORAGE I r~'~Jic;~~~m~'~'lftll~t-~ilK1i:'~ . "'*I!il~'J~~'~!W~W~"Ii't'~'~ ~"':'~JlI~~~ll'~~wi I 1t2:r<Y>,x>", ::_' -~,!"-:_A'",,-':~b~,? 'L .J;;~ir' _, ,.1,_',::#!, ~;,~~,,,,,-,'thF,:' ~~..." ',' ',~;i44!>'ifi ' -'J; ,":Y""' "'-;":~~" ,"",-,-, ~c 1;";"; .-, + ""',' ,,,-,,:,, ~'!.;' " . .:ii . Ft'l5r" S'"'' '....(1)"'. 'rtm""...'t~'"l'f\l ", '~:lDi~islori NUmberl~402,~:;'~ \;.; "..~IDjvi~ionlf;~ctivj.0' . . " ,. U I~' er~Jc~&,' .~p'a ., .~rU1"'>;" ''0}~Ii',j$J(~~'''1''11L~1&iil~Bj' .1'j"'f2;""~~"~"'";;~~ r,~.'tliifr;tf'1fi'_~"I\I1il1('~ ~~r1i,-rJ:,;.'(",c\L";,':ir:':' ''{i'1:~,<;:",w~.1;% f;~%:~ti;" _~" , '" '';''~,~~J;'.'.> _.'" .''hi'" "1iCornrnebili'r;y'''''' I ._'^, i::i. ,.!/!I;'.., . _~ _ iJ~ ._"-~ ~W~';l ;g '~A! 1'{~ _,~'t ,,,,J! _..:m~_, .._. .--r ___n_ ::.,~: -'_'" .',. ,d\ ," :t:<\~ ,Pi,- ',.?' 'R',~> ~_ ,._____.....__J.___ _n .:,i{ ._,.......'0 ACTIVITY DESCRIPTION This division is responsible for delivering high quality, potable water to City consumers. This I includes: receiving and treating raw water purchased from San Diego County Water Authority; inspecting and maintaining Lake Poway Dam; monitoring and maintaining the water quality in Lake I Poway; operating and maintaining the Poway Water Treatment Plant, distribution system, pressure regulating and pump stations; and monitoring and operating treated water storage reservoirs to I provide both nonmal and emergency supply levels. ACTIVITY GOALS AND OBJECTIVES I Our goal is to provide City consumers with highest quality potable water as economically as possible; to maintain Lake Poway's water supply to meet the City's needs as a raw source and as I a recreational facility; and to ensure reliable functioning of the Water Treatment Plant while completing renovations. 1994-95 1995-96 I DIVISION WORKLOAD STATISTICS ESTIMA TED FORECAST Acre feet of water treated for Poway 11,192A.F 11,205 A.F I Acre feet of raw water purchased for Stoneridge 302 A.F 372 A.F Acre feet of raw water for storage adjustment 198 A.F 232 A.F I Total acre feet of water purchased from SDCWA 11,692 A.F 11,809 A.F Water treated for Ramona MWD 165 A.F 310 A.F I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGES I 11101 1300 - Increase due to reclassification of Secretary II from + $ 23,414 regular, part-time to regular, full-time I 1726 - Water distribution system analysis and study + $ 10,000 2140 - Increase budget amount due to higher power rates + $ 22,180 I 2310 - Increase due to higher phone utility rates + $ 9,110 I 2710 - Increase in raw water cost by $20/A.F from FY 1994-95. + $222,220 4308 - Decrease due to painting of water reservoirs FY 1994-95 - $ 21,020 I 4502 - Increase due to higher chemical costs + $ 8,240 4760 - Decrease due to new equipment associated with -$13,170 I Treatment Plant upgrade FY 1995-96 I ........ , 113 II WATER SUPPLY, TREATMENT, PUMPING AND STORAGE I Public Services Department Division No: 402 Division Budget Total I Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense I Range Position Title I 287.8 Water Utilities Manager 60,508 59,900 59,882 59,900 59,900 271 1 Water Treatment Spvr 51,194 50,690 50,676 50,690 50,690 2611 Sr Utility Systems Tech (2) 92,660 91,740 97,249 91,740 91,740 256.6 Lab Analyst/Safety Coord. 44,280 43,860 43,840 43,860 43,860 256.1 Water TPO III (5) 209,873 218,200 222,215 218,200 218,200 246.1 Utility Systems Mech. 45,866 39,490 39,279 39,490 39,490 203.6 Secretary II - - 10,091 21,980 21,980 I 1110 Salaries - Regular 458,515 464,390 513,141 525,860 525,860 11130 Salaries - Part time - - 10,091 - - 1112 Shift Differential 9,560 9,560 - 6,750 6,750 [1140 Salaries - Overtime 25,479 19,460 26,441 23,250 23,250 1300 Employee Benefits 150,736 170,510 158,879 177,800 177,800 I ........................\iIT6tal...Pers6rihel\.................... ..................... ......\\........6#,290. .......//663;920\\708)552 \..../733:660\\......733;660.. 11708 o erations and Maintenance Chemical Analysis 3,434 6,850 3,199 7,800 7,800 1726 Special Studies - - 5,000 10,000 10,000 2100 Gas and Electricity 11,998 5,130 6,111 5,390 5,390 2140 Pumping Power 290,124 315,470 318,057 337,650 337,650 2310 Telemetry 8,426 8,870 13,398 17,980 17,980 2530 Propane 565 1,370 1,117 1,440 1,440 I 2710 Water Purchases 3,863,856 4,893,620 4,266,311 5,115,840 5,235,400 I 2720 Water Storage Adjustment - 103,760 - - - 2900 Trash Removal 895 1,350 323 - - I 3110 Reimbursed Mileage 1,864 1,840 2,007 2,100 2,100 3120 Vehicle Operations 4,489 3,380 6,314 3,560 3,560 I 3130 Vehicle Maintenance 2,860 3,030 3,623 3,600 3,600 I 3140 Travel and Meetings 384 2,350 2,005 3,300 3,300 I 3310 Telephone 760 780 863 920 920 4112 Contract Inspection 7,305 8,690 4,815 8,600 8,600 4304 R&M Building 12,593 500 476 550 550 4308 R&M Equipment 57,218 67,270 48,274 46,250 46,250 4318 R&M Radios 183 320 320 340 340 , 4502 Chemicals 78,625 79,900 86,306 88,140 88,140 4516 Small Tools 767 650 613 350 350 1.4710 Office & Stationery Supplies 758 510 302 980 980 4750 Safety Supplies 1,519 3,010 2,037 3,170 3,170 I 4760 Operating Supplies 57,130 57,600 43,610 44,430 44,430 4908 Education and Training 939 1,100 893 1,100 1,100 I 4916 Medical Exams - 720 590 1 ,440 1,440 I 4924 Publications and Dues 2,090 3,730 3,695 3,890 3,890 4928 Uniforms and Laundry 3,297 3,410 4,605 4,070 4,070 4932 Advertising - - 760 1,000 1,000 5510 Capital Outlay Rental 3,880 7,660 7,660 7,370 7,370 I 5710 Administrative Cost 8,486 12,980 - - - 5730 Inter overnmental Fees 3,670 12,190 12,174 16,840 16,840 . TTIOfdM'T4428115/560B04048454585738100 .....58 . to a.... era Ions an .. arn enance.tt.; . ; .... ...t, ,.. .t. , ;t; .' ; . 'tt; 5.7;660 I 6122a Capital Outla Office Equipment - - 1,540 - - 6122b Computer Equipment - - 5,734 - - I 6122c Computer Software - - 3,410 - - 6199 Other Equi ment - - 1,166 - - ............"... . .... ,......,..... .......\t..t1.1.1/350.. I Division Total $5 072 405 $6 271 960 $5 565 860 $6 471 760 114 WASTEWATER PUMPING AND DISPOSAL ,..,......;;:,....:.;.;..::..:..,...;..:._--_.......'.:'....:.......:....::-: ',...............................................,...... ~!~i~!9Q!.~I~I~.I ................Commentary...................... ... :::'.':'.::':::-.-:-:-" .... - -. ....:.,.-::,:,::':.:.",. ............"..........."............, d.... ...__,_,_.,____._.,_,_.__,._ _,n ACTIVITY DESCRIPTION This dMsion pumps and monitors wastewater within the City The main focus is on operating and maintaining Poway's sewer lift stations; monitoring and recording sanitary sewer flows coming into poway from San Diego and Leaving poway to Metro; minimizing health risks in normal and emergency pumping conditions; and administering contracts with the City of San Diego for transportation and treatment of the City's wastewater. ACTIVITY GOALS AND OBJECTIVES The objective of this dMsion is to maintain the wastewater lift stations to perform at peak efficiency at the City's four wastewater pump stations; to monitor sanitary sewer flows at all flow monitoring I stations to ensure accurate billing for sewage coming into poway from the City of San Diego; and to continue an ongoing wastewater sampling program. 1994-95 1995-96 . DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED poway wastewater delivered to Metro 1067 MG 1099 MG . Wastewater transportation through Penasquitos 1067 MG 1099 MG I City of San Diego wastewater delivered to Metro 328 MG 331 MG I Combined flow of wastewater delivered to Metro 1395 MG 1426 MG poway wastewater delivered to Escondido 12.2 MG 12.3 MG I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 1726 - Storm/water infiltration study; industrial wastewater + $ 25,500 monitoring and analysis I 2810 - Increase in Metro System and reclamation costs as a result + $254,660 of increased charges for FY 1994-95. I 2812 - Decrease as a result of customer conservation efforts and - 12,040 continuous calibration of electronic flow meters. I 2820 - Decrease is a result of payment made in FY 1994-95 for -17,890 Poway's share of San Elijo joint use wastewater outfall I improvements. I I - ~ 115 I, WASTEWATER PUMPING AND DISPOSAL I Public Services Department Division No: 403 Obj. 1993-94 1994-95 1994-95 Code Ex ense Classification Actual A roved Actual I Personnel Ex ense Ran e Position Title I 262.1 Sr. Utility Systems Tech 46,630 45,870 46,367 45,870 45,870 246.1 Sewer Trtmnt. Plant Oper 40,468 39,490 39,982 39,490 39,490 I 1110 Salaries - Regular 87,098 85,360 86,349 85,360 85,360 1112 Shift Differential 600 600 - 600 600 1130 Salaries - Overtime 2,291 1,660 2,026 1,900 1,900 I 1300 Employee Benefits 24,431 i1~~'~~~.i1~~;~~;/1~~'::~i1~:':~~ I 0 erations and Maintenance 1708 Chemical analysis Fees 4,218 4,500 3,658 4,850 4,850 1726 Special Studies - - 9,242 25,500 25,500 I 2110 Gas and Electricity 353 150 272 250 250 2140 Pumping Power 28,633 30,940 31,915 31,400 31,400 2310 Telemetry 3,839 2,450 4,851 4,950 4,950 I 2730 Water - Interagency - 300 - 150 150 2810 M&O - Metro System 1,676,501 2,996,860 3,475,606 3,251,520 3,251,520 2820 M&O - Bernardo System 32,299 48,380 34,305 30,490 30,490 I 2830 Capacity - Metro System 162,949 163,000 162,949 163,000 163,000 2840 M&O - Penasquitos System 348,437 411,950 265,409 399,910 399,910 I 3120 Vehicle Operations 1,602 1,830 2,505 2,210 2,210 3130 Vehicle Maintenance 1,843 1,220 1,716 1,340 1,340 3140 Travel and Meetings 178 730 263 600 600 I 4120 Other Contractual Services 14,332 6,840 5,108 6,640 6,640 4308 R&M Equipment 19,802 17,050 13,322 17,400 17,400 4318 R&M Radios 36 160 160 160 160 I 4516 Small Tools 200 180 180 80 80 4760 Operating Supplies 9,075 6,420 5,236 6,710 6,710 4908 Education and Training 115 200 93 280 280 I 4916 Medical Exams 720 810 - 200 200 4924 Publications and Dues 165 400 425 370 370 4928 Uniforms and Laundry 605 580 423 700 700 I 4936 Equipment Rental - 1,000 535 - - 5510 Capital Outaly Rental- Vehicle 2,490 3,610 3,610 2,200 2,200 5530 Capital Outlay Rental - Office 1,330 1,330 1,330 940 940 I 1230972237'00890 "402311339518503951850 I 6122 - - - - - .........-............'...-..........-..-....-...... ,.'... ... ". ...... .........., ...... . .. ..--......-..--.....-.......--... . .... ....... .. ,.... ... ----..,....,.-.-,---. .......... I . ......, 2424142 3818540 4138552 4069670 4069670 1 6 I WATER TRANSMISSION AND DISTRIBUTION ~i\i~i~I I ACTIVITY DESCRIPTION I The responsibilities of the Water Transmission and Distribution Division include maintenance and I repair of the City's water system, maintaining all related appurtenances, installing new laterals and meters, and preserving optimum water quality throughout the City's water system by both the I Annual Water Main Flushing Program and the Cross-Connection Program. ACTIVITY GOALS AND OBJECTIVES I The goals and objectives of this area of responsibility will include the upgrade of fifty (50) fire hydrants, replacement of six hundred (600) residential water meters, and upgrading twenty-five (25) I backflow devices in the upcoming fiscal year. 1994-95 1995-96 I DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED Miles of water distribution pipeline 214 216 Water main appurtenances 1,075 1,084 I Fire hydrant assemblies' inventory 1,881 1,889 I Water distribution main valves 3,705 3,715 SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 4760 - Operating Supplies: Increase due to fire hydrant upgrade + $ 12,005 D program 6199 - Other Equipment: Increase due to purchase of + $ 14,000 B hydraulic valve operator I I I I I I 117 I WATER TRANSMISSION AND DISTRIBUTION Public Services Department Division No: 404 Division Budget Detai I Obj. Code Expense Classification Actual A roved Actual Personnel Ex ense I Ran e Position Title 250.6 Wastewater Collect. Sup. 41,714 41,300 41,287 41,300 41,300 I 235.6 Meter & Bkflw Prev Mech 35,907 35,550 35,540 35,550 35,550 235.6 Ld Const Maint Wkr (2) 69,041 71,100 71,080 71,100 71,100 I 220.6 Canst Maint Wkr II (4) 137,814 122,400 125,332 122,400 122,400 1110 Salaries - Regular 284,476 270,350 273,239 270,350 270,350 I 1112 Salaries - Shift Ditt. 5,540 4,000 - 3,600 3,600 1140 Salaries - Overtime 7,177 12,800 7,540 9,630 9,630 1300 Employee Benefits 99,425 104,630 94,204 89,700 89,700 I ............. ..... ....... ..... ... ...... .............................................. ..... i3.9..6.......6..1....8.........i3.....9..1....J7.....8....0........ .i .....3......7......4... J9......8....3.......f3....7.....3.....2......8.....0.......JJ3.....7........3........2.....8...0....... .,',,,.,-.__ - " .,-...._. 'n .' n_' ._. '. . ...-,-.-,-,_,_,.' ,'.. ,........-, _. '.-. .." '. .... . ... .. . n.,.,.. ......... . ----.- ..... . ...- ..-... . ..... .. ....-----. -. .......... .. ... n. ..... ..... . ... ." .. ." .... . .... . o erations and Maintenance I 2110 Gas and Electricity 10,142 11,070 10,504 11,340 11,340 2530 Propane 1,202 1,600 1,600 1,760 1,760 I 2900 Trash Removal 582 780 323 - - 3110 Reimbursed Mileage - 60 38 150 150 I 3120 Vehicle Operations 10,441 9,500 14,814 10,300 10,300 3130 Vehicle Maintenance 25,623 38,060 12,427 41,870 41,870 I 3140 Travel and Meetings 259 100 37 1,940 1,940 3310 Telephone 159 1,030 1,677 1,400 1,400 4308 R&M Equipment 275 - 49 - - I 4318 R&M Radios 292 600 600 680 680 4516 Small Tools 833 300 169 500 500 I 4750 Safety Supplies 535 1,000 1,002 1,000 1,000 4760 Operating Supplies 78,049 73,000 83,311 85,010 85,010 4908 Education & Training - - - 800 800 I 4916 Medical Exams 375 240 578 810 810 4924 Publications and Dues 229 600 586 650 650 I 4928 Uniforms and Laundry 3,607 3,850 3,876 4,280 4,280 4936 Equipment Rental 265 500 814 1,500 1,500 I 5510 Capital Outlay Rental- Vehicle 17,760 18,220 18,220 15,180 15,180 5520 Capital Outlay Rental- Equip. 18,050 23,990 23,990 24,000 24,000 I "J168678 .184500 ."17'4615/20317'020317'0 6122b Computer Equipment - 3,300 1,921 - - I 6199 Other Equipment - - 2,510 14,000 14,000 ..,14000/14000 I Division Total 590450 590450 118 I WASTEWATER COLLECTION MAINTENANCE I ""~;~iill\"~~lIlti"ifi" '" ~", _~"i; \ "4t~_"''1"~:;w;." .l~^ ~~ivisionqA"ctiviW' , ?!,~rl\,_ - 'iiW'+';;"l.ifi~j'O;;f;.(,Ji!l~u"1f5!L . ~~'e0ml11~'hta"'\' Ii"", ;~~~;_. ___ ..JJlEi :i:.iiiil. I ACTIVITY DESCRIPTION The Wastewater Collection Maintenance activity involves a variety of maintenance and repair I functions on the City's sanitary sewer system's mains and laterals, access manholes, and off-site easements. Additionally, this division video inspects newly installed sewer mains prior to I acceptance and existing lines to determine maintenance needs. Wastewater Collection Maintenance conducts an annual preventative maintenance program cleaning and inspecting the sanitary sewer system. I ACTIVITY GOALS AND OBJECTIVES The goals and objectives of this area of responsibility are ensuring maximum sewer main capacity, I timely response to Customer Service requests, and preventing sewer main blockages caused by grease or root penetration. I 1994-95 1995-96 DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED I Annual Flushing Program footage 450,000 450,000 Footage of sewer mains video-television inspected 2,000 3,000 I Mainline sewer blockages 4 5 Number of sewer lateral service calls 42 40 I Miles of Wastewater Collection System 130 132 SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 6199 - Increase due to purchase of sewer lateral video equipment + $ 16,000 I and traffic arrow board I I . I I I 119 I WASTEWATER COLLECTION MAINTENANCE I Public Services Department Division No: 405 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Aooroved Personnel Expense I Range Position Title 250.6 Wastewater Collect. Sup. 41,716 - - - - I 235.6 Lead Const. Maint. Wkr 35,804 35,550 35,540 35,550 35,550 220.6 Const. Maint. Wkr II (4) 126,465 122,400 119,940 122,400 122,400 I 1110 Salaries - Regular 203,985 157,950 155,480 157,950 157,950 1112 Salaries - Shift Diff 1,840 3,000 - 1,800 1,800 I 1140 Salaries - Overtime 2,091 4,250 6,433 4,150 4,150 1130 Employee Benefits 63,142 56,280 52,063 58,000 58,000 I ~..........}27"l:058.I221:480}213;97.6}221;900}22fj:906. Operations and Maintenance I 3110 Reimbursed Mileage - - - 60 60 3120 Vehicle Operations 5,996 5,500 8,783 5,850 5,850 I 3130 Vehicle Maintenance 18,766 37,620 8,296 41,380 41,380 3140 Travel and Meetings 155 150 78 1,660 1,660 I 4318 R&M Radios 146 400 400 380 380 4516 Small Tools 237 250 107 350 350 4750 Safety Supplies 335 500 341 500 500 I 4760 Operating Supplies 8,463 10,000 7,553 12,430 12,430 4908 Education and Training 390 420 260 920 920 I 4916 Medical Exams 223 240 678 890 890 4924 Publications and Dues 78 540 258 580 580 I 4928 Unifonms and Laundry 2,517 2,160 3,391 1,970 1,970 4936 Equipment Rental 400 500 - 1,500 1,500 I 5510 Capital Outlay Rental- Vehicle 24,190 30,310 30,310 30,720 30,720 5520 Capital Outlay Rental - Equip 13,220 8,440 8,440 8,440 8,440 I ....T8t~i0b~~ti6ri~~Hd..Mijirit~ri~ri~ ........z5116\r...\is7030. ....... ..:S889S;I1.Cli...S3Cl ............/i't.oi..S30 I CaDital Outlav 6122 Computer Equipment - 300 - - - I 6199 Other Equipment - 12,090 11,620 16,000 16,000 ~"'..~iJ ...f ... .f ... .... .f} ......\ I Division Total ....... $346 174 ... }~3~~;:~~ ...~~;:'::~;3::'~~~}~~::'~~~ 120 I MAINTENANCE CONTROL I ~'?li'-5''':i'iI,.lt''!13!~~",~,.gtT''>~'~r~ , "~"'~M~'~~JBfM'r" 1'~'r-'m2(..wi'~'J J:i<r~rpAJ;Si#r~K~~:t,2~*~_f-~'~,..' ;._~diP ;''':,.~.i!fii_''-_'1:~: I r; "., ..r...f::", """,~~, ~1: ~_-__ ," ~;-__ ...;t~{",!J, - ~-- :t-:~'.~'-'l;~~.;._.<- :;'" -ti5" I"f;', :J;!uDhclSeliVlces~IDe arnnenL~'" '" .~ .IDlvlslonl\lum5er;:,C406~, .,;' ,.', ' ;.,~ ~ 'SlDlvISlon,iActlvl "I, fl~''''''"'"'''~~~~!!!fR~f'W'~~'' .'''~ .~'}irl"'.~..r]~lr.,tII, . . '~'~l"'_''''~"'.' I ""'""'-'}f&9%t"'"'~"k';-~ '" 'ffiA'-'JW,t'.....,~,~}i,~"I.^__G rtA~'" ~~-'~jC',i'" ---.---~ '-'''-'1'\'< -'il''Ii''~ ~.e'----~';'- ~-'f-" ",>'-"A ..1" -iV.~ lm~~4f~~ "~~~~~;~~~}~itZ;il?:. '-:tk~ ~,>~ ~~~r_,~~~~,,)Sit -, '.:~",~- :~t'l:i> ~ 1;}~~ ~~,.J t'"'.OITIm~.n ~~f ,J-. _ ~ ACTIVITY DESCRIPTION I The Maintenance Control Division is responsible for planning and scheduling repairs and I maintenance on the City's infrastructure. Through regular inspections, analysis of historical repair records, and customer input, the Division generates over 10,0000 job orders annually which guide all field work. The Division receives and evaluates customer complaints and emergency work I requirements, and assigns work to appropriate operating divisions. Additionally, the Division maintains an active database with details of all work performed in order to evaluate, modify and capitalize upon recurring maintenance activities and to continually improve upon product quality, I timeliness and cost efficiency ACTIVITY GOALS AND OBJECTIVES . I 1 To develop an annual work schedule for all the divisions - paved and unpaved channels, sidewalks, buildings, trees, streets, water, wastewater, rights-of-way, parks, open space, facility I and recreation support, trails and Operation facilities. 2. To develop and implement a computerized maintenance program and performance standards I to include: repairs, preventive maintenance, facility and recreation support, labor and material accounting, chronological work accounting and staff training. I 3 To develop goals and objectives for the Material Controller, develop a warehouse work program, perform an inventory, develop warehouse procedures, automate job order materials I needs, suppliers and inventory 4 Maintain a two month backlog of planned and estimated work to be performed for all sections I and schedule all work with completed job orders to the crews two weeks prior to the scheduled work completion. U SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE None. I I . I I I -. 121 MAINTENANCE CONTROL I Public Services Department Division No: 406 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense I Ran e Position Title 287.8 Maint. Operations Manager - 59,900 33,963 59,880 59,880 261.6 Maint. Control Supervisor - 41,300 45,416 45,420 45,420 I 250.6 Planner Estimator - 41 ,300 44,671 41,300 41,300 239.2 Sr Building Maint. Worker - 30,940 - - - 2371 Management Aide - 36,090 36,075 36,090 36,090 I 226.6 Materials Controller - - - 32,490 32,490 2171 Secretary III - 25,370 25,435 25,590 25,590 227.6 Materials Controller - - 20,719 - - I 1110 Salaries - Regular - 234,900 206,279 240,770 240,770 1112 Shift Differential - 2,140 - - - I 1140 Salaries - Overtime - 3,200 6,641 4,000 4,000 1300 Employee Benefits - 87,680 67,900 88,650 88,650 '" "... ..,.,..,...-..., """"""," ... ' ,_,_,_,_""""""",_""",.". __n,',',"_"_.___.,'.,,',,'._.,..,.,., .....,'",......,',.......".. I ...............280..820 ...........333...420 ...........{333..420 o efations and Maintenance 3110 Reimbursed Mileage - - - 1,800 1,800 I 3120 Vehicle Operations - 3,500 3,310 3,850 3,850 3130 Vehicle Maintenance - 5,000 1,331 5,500 5,500 I 3140 Travel & Meetings - 620 411 1,270 1,270 3310 Telephone - - 67 3,750 3,750 4308 R&M Equipment - 3,040 3,257 3,340 3,340 I 4318 R&M Radios - 1,140 824 1,640 1,640 4710 Office & Stationery Supplies - 2,150 4,763 2,750 2,750 I 4750 Safety Supplies - 100 66 100 100 4760 Operating Supplies - 1,500 1,632 3,500 3,500 4908 Education and Training - 5,000 5,041 6,000 6,000 I 4916 Medical Exams - 160 70 240 240 4924 Publications & Dues - 350 206 350 350 I 4928 Unifonms and Laundry - 1 ,450 1,266 1,750 1,750 4936 Equipment Rental - 400 672 650 650 4938 Rental-Building & Grounds - - 6,029 4,000 4,000 I 5510 Capital Outlay Rental - Vehicle - 2,110 2,730 2,730 5530 Ca ital Outla Rental - Office - 2930 2930 2930 ,.....,-,.......--..""-,.,..........,,,.,.,..,-,.,.,..,.,'.,.,.,-,.,..--......--.........."...""""'-..'.'.',..," ..............(33.985.. (.......( ..4&...150 ..............46.....1.50 '" ',','",,,,,','''., ".,........".,..., ....,,,.,,..-",.,,....,..-..,...-,,. I .' .Toi~.I{O......erMiohsandMaiHleniiH~i Ca ital Outla I 6122 Office Equipment - 1,500 105 1,600 1,600 6136 Telecommunication Equipment - - - 1,950 1,950 I .........3550 ",.;..'",., " . :':-:;::'::,::,::::-"':" ' : - 383 120 122 I STREET MAINTENANCE 'Ir~t'0tf!'i,~"~~.'~,. D~!1i"~l:ff,'?~~lll~~~Tfi.;;; lI",~~~w~~L~r"~~ I '~'-._''1;' .,;~I~A. ---, "'J;;. .'-"".~ ";'Pi;. ,~;-'"': /, '" ~.~'- '~-'.':;:.r'l;;; :gc;'" ,-,,~.'~. - " "'_R.;-.. -~ ~ '--- ': '.."'<.- - "if}; ~--. -.-~1\li! <>"':_.', _', ,', ;, f.'. "1' Bu6hcsSer:vlcesdDe . arutienti ..:; , ;'i,dDlvISIOn1.Nl:Jmber-:'.~07~;i,li).. 11;. . ;!DlvISlon'7Xctlvl': "','!!'li!f;i.,,- 'li'Jiti ;i~il~:t\,[!i~~.I;;;f'.ii'~'~~\J! ~1f,!;[$;''.f.;~~f.'''~I'~liiI'J.~,,"~;i''.;:<I@%t''''1\liil'~_I1 I 'xi"'> .'i;qT;>4::~::,; .ht!;;;'i .J;;:;;::;,' :' ~)i:'" __ ci." ,- , 'if.~ ::"- "'~~~1 !j;.~f'. .'€c: .-' ,'t._fir ~ ,1,~ _,,~ ~ ommen ar;y;'l.t -it ,. -: ~': - "v>\ ~.,,_.J! ,,~~,_,~. ,iff,..-,'.. ......~ ".,,~-,_. _~ ".", .... .ri....".\lb,-.. .ot',,,,,",'_. .~ ",~,W;;.,'it> ..::.;;.o,jtL_ ~". _____ ....q~b........ ___"H' "..._ .....-,,_. -'..', .. "~...ffi ACTIVITY DESCRIPTION I The Street Maintenance program is responsible for maintenance and repair functions for 153 miles roads and rights a way that includes: pavement, traffic striping, legends, sign testing, replacement I and inventory, curbs, gutters, trees and shrub trimming, sidewalk replacement, and weed and litter abatement along the roadside. This activity also perfonms graffiti removal and street sweeping. I ACTIVITY GOALS AND OBJECTIVES I To ensure that a comprehensive maintenance program is continued for City-owned facilities in the public rights-of-way; to forestall future capital expenditures through ongoing, preventative street I maintenance; to ensure public safety through the maintenance of signs, crosswalks, curbs, gutters, sidewalks, tree and shrubbery control; and to continue roadside cleanup and vegetation control. The following 1995/96 fiscal year programs have been developed to improve the appearance I and decrease public hazards in street facilities 1 Repair and replace 20,000 sq. ft. of sidewalks damaged by tree roots. I 2. Implement a tree maintenance program using both in-house and contract labor that will I provide a Class II pruning of all city trees every five years 3 To perform reflectivity testing of all of the City's sign inventory and replace as needed. I 4 To effectively utilize all free labor sources to increase the maintenance standards of the I roadways. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE 0 2900 - Trash franchise decreased costs - 65,850 4320 - Additional Contract services added + 104,280 I 4324 - New sidewalk repair program added + 10,000 4330 - Legend painting added to contract + 57,290 4332 - Anticipated contract increase - Street Sweeping + 29,800 I 6199 - Small equipment need to support the division + 5,100 I I I I " 123 I STREET MAINTENANCE Public Services Department Division No: 407 Division Budget Detai I Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Exoense Classification Actual Aooroved Actual Prooosed Aooroved Personnel EXDense I Ranoe Position Title 288.8 Asst Operations Mgr 60,508 - - - ~ 250.6 Street & Drainage Spvr 41,722 41,300 33,963 41,300 41,300 I 235.6 Ld Const Maint \I\i1<r (4) 143,506 142,200 142,160 142,200 142,200 220.6 Const Maint \I\i1<r II (4) 133,643 122,400 112,833 122,400 122,400 I 1110 Salaries - Regular 379,379 305,900 288,956 305,900 305,900 1112 Salaries - Shift Ditt. 2,760 4,000 - 6,410 6,410 1130 Salaries - Part-time - - 11,377 - - I 1140 Salaries - Overtime 5,021 5,700 7,767 4,500 4,500 1300 Employee Benefits 118,664 115,000 105,831 119,080 119,080 ......... ........ .........T..... ... ...I.....P..... ..............x.I........... ..x.... ............... ... .. ....8.....2... ... ......... . .3....0..6. ..0.0.. ... . ... ....... .1.3.....931. .....................3. ...8..0. . ..................3.... ..5.....8. ....9...0.. ,..".................., , . n. .. . ...... ... . ..... .. .... ....... ...... ..........,_....."_,..,_.,, ',n,' ," ",_,_u"" ',__,'" , ,",' ......,. _ . _ n," . _. c. ,.......__._. "'_ ,''','',',' ........_______.............d.".' .,.... ,..,.... ".-.",... ..,...... " ,....,..... , ,....... ,. , "'c-, . ,..,.",.',', ., .......................ota .. ..ersonne ...... ...... .............505. 4 ..........4 . ;. . ....4. i .. . ......4 5, 9 . ............4 ., .. I Operations and Maintenance 2120 Signal Power - - 158 - - I 2310 Telemetry Traffic Signal 554 - - - - 2900 Trash Removal 58,130 75,850 35,840 10,000 10,000 2910 Hazardous Waste Removal 610 4,000 2,492 4,000 4,000 I 3120 Vehicle Operations 14,250 13,500 25,406 13,500 13,500 3130 Vehicle Maintenance 44,885 44,500 23,748 49,950 49,950 3140 Travel and Meetings 355 540 253 1,500 1,500 I 4120 Other Contractual Services - - 12 31 ,000 31 ,000 4318 R&M Radios 329 1,000 1,162 1,000 1,000 4320 R&M Roadway 32,410 695,720 29,832 800,000 800,000 4322 Roadway Reconstruction 1,720,876 - 14 - - I 4324 R&M Sidewalks & Barricades 11,200 25,000 20,301 35,000 35,000 4328 Street Repairs - - 690,291 - - 4330 R&M Street Striping 91,397 105,000 115,337 142,290 142,290 I 4332 Street Sweeping 97,080 116,200 99,394 130,000 130,000 4508 Misc. Construction Materials 1,029 1,000 816 - - 4514 Sign Maintenance 28,983 31,500 25,295 31,500 31,500 I 4516 Small Tools 319 300 2,164 2,500 2,500 4520 Street Repair Materials 29,076 30,000 43,041 30,000 30,000 4710 Operating Supplies - - 51 - - 4750 Safety Supplies 717 2,000 2,421 3,500 3,500 I 4760 Operating Supplies 17,710 14,500 17,468 14,500 14,500 4908 Education and Training 592 800 1,296 2,300 2,300 4916 Medical Exams 299 480 399 480 480 I 4924 Publications and Dues 362 400 146 400 400 4928 Unifonms and Laundry 3,408 3,050 4,112 3,5503,550 4936 Equipment Rental 1,654 2,000 1,723 2,000 2,000 I 5510 Capital Outlay Rental - Vehicle 36,850 35,290 35,290 35,290 35,290 5520 Capital Outlay Rental - Equip. 57,960 52,980 52,980 52,980 52,980 16~:~~~~~~~ri$ariCiMainti\I2;251,035I1\255:6101;231i442 .. j;397;2401:397,240 6106 Const. & Street Maint. Equip. 51,492 - - - - I ~~~~bgf;~~;~i~;~~~e:t ........... . x....:.. ...... ..........~...30~.;:~~g ..J~gg.~:igg TotalCapitalOutlaY. . .. ..... .... . .51;492.......... .))300.).10;866....\7:600...7;1500 I Division Total $2.808.351 $1.686.510 $1.656.239 $1 840730 $1 840730 124 I DRAINAGE MAINTENANCE I f''!i~~ill:$t~Jl'ii'!j~~~~~~~~~i1W~'"'' 11t?j!:~~~~~~~!~~D'\1!ll1~<<~~~", """ I Il~~ Dr."S~"" !D "rtm""(" .. I!D....~..'N'" "1:r~'P408"h''''g".,,'tI'''., "!D......- 'A:'"t''"ty! .. ;,U. IC! er;vlcss,' e . a . en ,liIi'" . ,,, A.',' IVISlom . um . er.;r~ '~,1 i!"( ,{5;.,;' ..,,:::;.,' IVISIOOff C IVI ,l'Jiili:.; ,<I!t~'!Ii~'II?l$i~~'~~'~.iT' t,,~ ,~~i"'"'~!~!I!iVlfj:~i?IL'''';;;, .""~W_,~};ii,"~.~ '*,,"lk~""; ,,~:.t' '~:;X'/ "~~ ':;i~i''<')lf '~;~'ilil~ ',. i54'''' ~;':;~;'~; 'EY' '. .,~. ~",',''; ~'?~I' . earn'menta"" . """:. "...-' ',;;r" '':L",,'"t-. . -Y'T "'. '~4; 'j:;[;'..- ',." .:~...;.., '"'" , ..;.~ ,...~. .': "-: . '...~. ..,.- ~l'., -'_'..",,';,.1.-' ,......... -. I '. ~ ."", .,~r.~~ .' ....il'i!. ,.. '-". ,''l1l;;;:~,,~ "~,,..~" ..;;m...., ".r.. 1\1"",,, ."" ...,. JY.. " .... I ACTIVITY DESCRIPTION I The Drainage Maintenance Division is charged with the maintenance and repair of 39.5 miles of I improved channels and draining culverts and the cleaning of major creeks throughout the community Work in the improved channels consists of silt, debris, and graffiti removal; tree, I shrubbery, and ground-cover pruning; concrete and fence repair and access maintenance. Work I in the major creeks consists of debris removal, hard stem plant removal and weed and grass mowing where appropriate. Sand bar and silt removal within watercourses is perfonmed to maintain the hydraulic capacity of the streams. Drainage culverts, catch basins and desilting basins are I inspected annually, cleaned, and repaired as necessary. ACTIVITY GOALS AND OBJECTIVES I To improve surface drainage by keeping natural stream beds in a clear, unobstructed condition free I of any debris and excess growth; to reduce flooding of low-lying areas by maintaining drainage systems at optimum hydraulic efficiency; to reduce street and roadway flooding during rainstonms I by maintaining culverts and catch basins; and to complete an inventory of all stonm drains within the City The following 1995/96 fiscal year programs have been developed to improve the City's drainage I and decrease the public flooding risk: 1 To utilize the honor camp crews for 90 days starting July 15, 1995 to remove vegetation and I open the channels in Poway Creek and Rattlesnake Creek. This is the final year of a five-year drainage maintenance program. I 2. To make all drainage repairs caused by flooding in January, 1995, flooding. I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 2900 - Trash franchise savings - 34,950 . 4120 - Increased contractual labor - Drainage maintenance + 27,900 5730 - Increased fees from the NPDES + 31,300 . I - 125 I DRAINAGE MAINTENANCE I Public Services Department Division No: 408 Division Budget Detai Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense Ran e Position Title I 235.6 Ld. Const. Maint. WKr 77,170 35,550 31,380 35,550 35,550 220.6 Const. Maint. WKr II (2) 63,049 61,200 57,821 61,200 61,200 I 1110 Salaries - Regular 140,219 96,750 89,201 96,750 96,750 1112 Salaries - Shift Ditt. 920 1,000 - 1,000 1,000 I 1140 Salaries - Overtime 3,219 1,200 3,403 2,500 2,500 1300 Employee Beneftis 46,403 36,510 32,063 36,250 36,250 ,:.:.:;,......:.;.....:.:.:-:.............:.:,:..:..... ....':.;.:.:.:-:.....'....:.:.:...:.:....:..,._,...;.......'.", ..,...,.,...-,-..::::.-:.;..'....,:.'.::.';, I :....i124...S67 ..iIi.1.36<500.. .....I136....500 I 1726 Special Studies 5,276 10,000 26,913 - - 2900 Trash Removal 46,195 49,950 28,520 15,000 15,000 3120 Vehicle Operations 4,705 4,000 4,787 4,000 4,000 I 3130 Vehicle Maintenance 22,829 14,080 11 ,905 15,500 15,500 3140 Travel and Meetings 199 150 74 400 400 4120 Other Contractual Services 4,395 9,300 9,726 38,400 38,400 I 4304 Building Repair & Maint. - - - - - 4318 R&M Radios 110 300 300 300 300 I 4504 Culvert Cleaning 1,217 2,500 7,096 2,500 2,500 4508 Misc. Construction Materials 617 800 477 - - 4516 Small Tools 207 150 449 2,000 2,000 I 4750 Safety Supplies 218 300 282 300 300 4760 Operating Supplies 2,274 2,500 7,794 6,000 6,000 4908 Education & Training - - 225 - - I 4916 Medical Exams - 320 166 240 240 4924 Publications and Dues 112 80 - 80 80 I 4928 Uniforms and Laundry 1,842 1,470 1,360 1,640 1,640 4936 Equipment Rental 4,613 5,000 4,993 5,000 5,000 5510 Capital Outlay Rental - Vehicle 23,000 23,000 23,000 23,000 23,000 I 5520 Capital Outlay Rental - Equip 22,780 22,780 22,780 22,780 22,780 5730 Intergovernmental Fees 1,270 7,500 1,009 38,850 38,850 I <}41..8591541.80< ..151856<175990 ....175...990 I 6122 Computer Equipment - 300 3,521 - - I i3.521... 280 0441 3124901 3124901 Division Total 332 620 289 940 I 126 I FACILITIES MAINTENANCE 'i'~"~"'''''"'il%'''I'''tr''Iil;~~'''''~'~?k'll'''1.t''Y!\l ,u."~~'''ii1''''~'~'''Wl~ I .~g 6j"~SYi,"4,:~tw ID~""'" it" " '{hiT" 1'1;:;;:\,.... " '.' - ,.. .-r-i'" 'i '\mec....~,..q; ~II "u I~' e!VIc;~s' ~I?,a_i,men,: . :;! II l\!?~' IDivisicfh;~ctivi!y& ,'j; "'-":.,:i __ ,2';:"~ .. '~1",' :.f-Al'i " .. ~;"",T. i"',,:~' ,,~f{;, .. '..~'.~ ~':~g:~~i~'t~Xd~",,\;&z.'1ik~;fr"_0;I}h /';;",.r;~~~lf<<.~d~1i'l4?~ ,....-1'... -j '" e~' '_...W,,',4 '-"f~' "', It....,'';..,.. .;..' ~~2~;;';" '^ommen a \ ~~~~] I ACTIVITY DESCRIPTION I The Facilities Maintenance Division provides both in-house and contract repair and janitorial functions for all City buildings and City structures. The City currently has 34 separate buildings I ranging in size from 200 sq. ft. to 10,000 sq. ft. The division is responsible for the recurring and preventative maintenance programs for City buildings and it provides emergency repair services caused by natural disasters and other unforeseen causes. The Division also audits energy usage, I analyzes energy data and deals with visible usage issues, perfonms upgrades to HVAC systems and provides normal janitorial services. I ACTIVITY GOALS AND OBJECTIVES 1 To provide contract janitorial services to City buildings. I 2. To effectively and efficiently administer facility contract repairs and provide in-house facility I maintenance and repair service. 3. To develop and implement a building preventative maintenance program for all City buildings. I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGES I 4114 -Increase janitorial services - new building + 5,000 I 4304 - Moved contract building repairs from Park Maintenance + 8,000 4720 - Increase in janitorial supplies + 6,000 I I I I I I I 127 I FACILITIES MAINTENANCE I Public Services Department Division No: 409 Division Budget Detail , Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense Ran e Position Title I 239.2 Sr Building Maint. Worker 18,487 - - - - 210.6 Building Maint. Wkr. (4) 66,413 - - - - I 1110 Salaries - Regular 66,093 - - - - 1112 Shift Differential 1 ,425 - - - - I 1140 Salaries - Overtime 245 - - - - 1300 Employee Benefits 23,758 - - - - I o erations and Maintenance I 1510 Temporary Services 19,708 - - - - 3120 Vehicle Operations 1,567 1,500 2,614 1,500 1,500 I 3130 Vehicle Maintenance 1,289 1,000 441 1,100 1,100 4114 Contract Building Maintenance 29,203 60,000 64,826 65,000 65,000 I 4302 R&M Air Conditioning 10,418 9,700 9,096 14,000 14,000 4304 R&M Building 8,835 29,000 13,985 36,000 36,000 I 4320 Roadway Repair & Maint. 41 100 - 100 100 4324 Sidewalks & Barricades R&M - - 18 - - I 4516 Small Tools 60 100 37 100 100 4720 Janitorial Supplies 6,617 8,000 1,096 14,000 14,000 4760 Operating Supplies 8,215 10,500 8,123 10,500 10,500 I 4799 Other Supplies & Materials 11 - - - - 4928 Uniforms and Laundry 795 1,640 21 1,560 1,560 I 4936 Equipment Rental - 250 - 250 250 5510 Capital Outlay Rental - Vehicles 1,540 2,140 2,140 2,140 2,140 I I I i88299i123936i102397 ..i14625() 146250 I 6122 Computer Hardware - 300 3,521 - - I Division Total I TRAILS AND OPEN SPACE MAINTENANCE '~Jllr<\~~.0i"Cli!$'"iliJ'''_~ .~~->r"~fA"''''~~ ,r~~"~""'.,"' I r - ,~:~f"', _.,' .. tT~:~;~::: '''~1lfi~r:-l~'-.. ";,"t. _~_i,l:,~.. ':it. :~:'~~. ~__ _>t: ';" -:F: . ~::~ ,.,': ~~~~; '~~~~~.: ~~:~.~:.k~~~ '!i.l ~~;;l~, '~ ' ".>'> ,.". _', ~.~,,,.o 'f.. . ~. ..11: " -0, _.. ."L... 1" ._,__".'" ..... _..t..... ,,'O.......c ,," _,~H!eubllc7Servlces,IDeRaffiilent,'l!lf'ffii'!,' (_~IDIVlslorn'iNUml5eF.'4;1,O~iilll r,"~~IDlvlslontActlvl!Y.4;" 'Ii ,'~"s""'~i"B'"T '0.~~'4/~ ~'~""L."i~t'_" / '1:p.':"~~~';~;'}ii:Y~~~"'~'_ _ '" I " '~-"'i!11-'""""''''~~ '.:ill"""'.' fjl'" ", '-" "'G:r ',3(' 'M!" . '>.' "~>lf '.; "+i' ..-,..' Hi<1. ~-". . . ~ . 'I" ~~~,. ...!ltJ.o -; '''><,' t. ;<t.",,-, . '0- '.., ~~_ ' .. ,'f "'_: .. !ti: ~.. ~. ~. .,._.. "", '0.. _ '~ii' "", ".. ......... - ~. .. - H' _'-'- -, . .. .. ,.- .. _.. .. _ ", ~_l':':,-, .~~ .. ".~~h Z2:~..' "'.~"",.,...,...., _._. ..,8:'7 .~ ~ Ul ~,_ ..,. '.....,.J.:r'~,~~, _ ..,...r.,<1i.", ~ """,,--J:;;!'..~ ,"'~: .:~t:.-Qmm~n._~w}t?J~!:4 ACTIVITY DESCRIPTION I The Trails and Open Space Division is responsible for the development and maintenance of the City's trail system and open space areas not within the landscape maintenance districts. I The division coordinates the planning of trails systems, obtains necessary easements, and is responsible for the construction of new trails and improvements to existing trails and open space. In addition, the division coordinates and supervises volunteer assistance groups and I programs, including the Eagle Scouts, California Conservation Corps. Adopt-A-Trail program and local civic organizations. ACTIVITY GOALS AND OBJECTIVES I 1 To meet riding, hiking and alternative transportation needs of the community; to ensure I effective maintenance of City trails and open space areas in order to accommodate continuous public use; to increase the use of volunteers and other cost-effective I resources for construction and maintenance; to provide volunteer programs and pursue grants available for trail construction. The division has proposed to use the California Conservation Corps (CCC) intern program in fiscal year 1995/96 to assist in the I maintenance of City trails and tree planting in the City's open space. 2. The rains which occurred during fiscal year 1994-95 caused significant damage to the I City's trail system. FEMA relief is expected and the division's goal is to make the necessary repairs to the trails. 3 The Highway 67 Tree Planting Project has been completed, and 1995 is the first year of I a five-year maintenance program. I 1994-95 1995-96 ACTIVITY WORKLOAD STATISTICS ESTIMATED FORECAST Miles of developed and maintained trails 61 61 I Total undeveloped park acreage (open 3,037 3,037 I space) maintained SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 5710 - Sub-Contractual services to repair trails - FEMA + 21,000 I I I .. 129 I TRAILS AND OPEN SPACE MAINTENANCE I Public Services Department Division No: 410 Division Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel EXDense I Ranoe Position Title 233.5 Park Maintenance Wkr. III 33,407 34,810 35,338 34,810 34,810 I 1110 Salaries - Regular 33,907 34,810 35,338 34,810 34,810 1140 Salaries - Overtime 575 - 1,175 1,000 1,000 I 1300 Employee Benefits 12,474 14,360 13,213 14,540 14,540 ~ .....46956 ."n.... ,,,.... ... .".........".... ....",.."" ..... ..................../50>3561 ,. "............. ",''','-' /\49726 ., ,..............",....... ...491.10 ~ ~ ..50350 ',' .'....:::. ":'. ' n, .."... .. . "" ". I Operations and Maintenance Trash Removal 1,000 2900 - - - - I 3120 Vehicle Operations 419 780 828 780 780 3130 Vehicle Maintenance 1,390 2.100 683 2,310 2,310 I 4304 Building Repair & Maint. - - - - - 4514 Sign Maintenance 1 ,464 1,000 327 1,000 1,000 4516 Small Tools 1,893 1,000 23 1,200 1,200 I 4710 Office & Stationery Supplies - - 9 - - 4750 Safety Supplies 427 500 493 500 500 I 4760 Operating Supplies 4,882 5,000 7,203 7,500 7,500 4904 Community Relations 275 4,000 1,275 4,000 4,000 I 4908 Education and Training - 40 - 40 40 4916 Medical Exams - - 76 - - I 4922 Printing 1,500 2,000 - 2,000 2,000 4928 Unifonms and Laundry 534 400 597 400 400 I 5510 Capital Outlay Rental - Vehicle 870 870 870 870 870 5710 Other Contractual Services - - - 21,000 21,000 I I Tot~iOoi:!i~tiohs&M!iinteh!ir;6e/ '"..' ". ...................1.8...690 .".,...:-,.._;.........."..,.. ",':',','.;..,,;';..'," ."......"........... ..13654 ....................1.2.384. >/4160Cr >/41600 :':::;:::;:)::-.-- . I CaDital Outlay 6136 Telecomm. Equipment - - - 900 900 . 6199 Other Equipment - - 9,125 2,650 2,650 6412 Miscellaneous Structures - - - - - ';.",.;.,' ,,',''','''''''','''''''''' ""'" ". ~....>. i i\Fi .......,.,..-,.......,.'.....,.,..,..,...,."...-,.,...,..,.,..........,...,.,..,.. .. . IgH:25 . .... .. . .,:.','. -.':::....' , ""'.<-,': ...3556 ..iT6taFCaoital>06tlavIi .>>3550 .. I Division Total $60610 $67 860 $71 235 $95 500 $95 500 130 PARK AND LANDSCAPE MAINTENANCE I ~~I~~'!il':f&"tt~.'~~'~I.. ~:5 Y.?.iW'~L~~Rf[~~1ft~if~ . '~..~1J.: I ~~ :'--- ""..;,;j/:. ,~!.';,,'!;" ~ < --'ti;::4~ifl~'L ~,;;;1tW -~~",,"l)"l~, ,;.;~;t:;. __{ii~. ,!..Vik,1,~~;~'J'''~'ri,d(~FMt1if,''i;_~N''.Jt1.?E 1 :~..IIIr.d.ft.~~~bc~ 'fffl!M.f"IfIfj~1ill.I1l.~f; .~9mlTl~IJJ<tr;y"1!~4.~ I ACTIVITY DESCRIPTION The Parks and Landscape Division is responsible for the maintenance of 15 public parks, I recreational facilities and equipment; public restrooms; grounds maintenance for the City's water pump stations and reservoirs; the Lake poway wilderness campground; Poway Road medians; I landscaping along Poway Creek, Ted Williams Parkway, Pomerado Road, Community Road, Twin Peaks Road, Budwin Lane Parking lot, Espola Road south of Twin Peaks Road; grounds maintenance around all City facilities; administration of South Poway Sports Complex maintenance I contract; a five and six acre citrus grove; one-half mile of train track at Old Poway Park; and an active Adopt-A-Park program. ACTIVITY GOALS AND OBJECTIVES I To ensure the attractiveness of public landscape areas throughout the City on a year-round basis; I to efficiently maintain park grounds, facilities, and equipment to ensure continuous and enjoyable public use; to effectively utilize volunteer labor forces; and to retrofit all of the City's irrigation I systems to drip where feasible. 1994-95 1995-96 DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED I Acreage maintained 194 200 Building floor space maintained (sq. ft.) 31,400 31,400 I Restrooms maintained 33 35 Ballfields maintained 6 6 I Soccer fields maintained 6 6 I Tennis courts maintained 4 4 Basketball courts maintained 4 6 I Tot lots maintained 13 13 SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I 2110 - Community Services transferred - 8,430 I 4116 - Decrease in contractual services caused by Sports Park - 22,800 ~~ I 4760 - Replacement of park equipment + 10,150 4770 - Additional landscape supplies for mini-parks + 8,940 I 6199 - Small Equipment replacement - 5,260 I 131 I PARK AND LANDSCAPE MAINTENANCE I Public Services Department Division No: 411 Division Budget Detai Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Ran e Position Title I 283.9 Main!.Operations Mgr 58,184 57,610 59,881 - - 248.5 Landscape Main!. Sup. (2) 81,942 80,880 80,862 40,440 40.440 233.5 Park Maint. Wkr III (3) 107,165 104,430 104,403 95,430 95,430 218.5 Park Maint. Wkr II (9) 246,002 239,760 235,346 264,770 264,770 I 208.5 Park Maint. Wkr 1(1) 64,119 53,790 38,262 14,120 14,120 202.6 Secretary II 25,324 24,940 25,554 25,550 25,550 131.2 Park Maint. Wkr I (2 PIT) 13,140 12,420 16,513 31,980 31,980 I 1110 Salaries - Regular 582,246 561,410 544,308 440,310 440,310 1112 Shift Differential 490 480 - 480 480 1130 Salaries - Part-Time 13,140 12,420 18,715 31,980 31,980 I 1140 Salaries - Overtime 6,519 8,750 7,894 9,000 9,000 1300 Employee Benefits 203,001 229,820 198,262 187,820 187,820 .......,...."...,........,..,.,. -......."...........,-,-.,-,.. ..._--............-.........--..-.--. ----..',........--..... ..\812880\\..\769179 ..../669590/\ /669..590 I o erations and Maintenance 2110 Gas and Electricity 17,672 15,300 21,569 6,870 6,870 2900 Trash Removal 25,052 35,430 8,734 - - I 3110 Reimbursed Mileage 1,934 2,150 2,012 650 650 3120 Vehicle Operations 12,976 13,000 18,709 13,000 13,000 3130 Vehicle Maintenance 26,473 26,250 28.387 28,900 28,900 I 3140 Travel and Meetings 2,037 2,190 3,023 2,890 2,890 3310 Telephone 2,641 3,910 2.540 1,920 1,920 4116 Contract Landscape Maintenance 3,480 76,000 59,800 53,200 53,200 I 4304 R&M Building 8,882 18.260 17.985 10,460 10,460 4308 R&M Equipment 14.874 15,000 9,728 14,400 14,400 4318 R&M Radios 658 1,000 780 1,000 1,000 4514 Sign Maintenance 1,964 1,500 350 1,500 1,500 I 4516 Small Tools 2,827 1,990 1.796 2,040 2,040 4710 Office & Stationery Supplies 2,084 1.200 1,596 1,200 1,200 4720 Janitorial Supplies 14,417 14,090 35,103 14,090 14,090 I 4730 Photographiclcopy Supplies - - 11 - 4750 Safety Supplies 2,460 2.900 2,035 3,400 3,400 4760 Operating Supplies 15,469 15.280 17.154 25,430 25,430 I 4770 Landscaping Supplies 37.867 32,950 39,576 41,350 41,350 4904 Community Relations - 1,500 - 1,500 1,500 4914 Joint Use Agreement-PUSD 34,250 43.450 34,250 43.450 43,450 4922 Printing 287 650 280 650 650 I 4924 Publications and Dues 1,348 780 835 780 780 4928 Uniforms and Laundry 6,126 7,130 5,517 7,560 7,560 4936 Equipment Rental 32 500 89 500 500 I 5510 Capital Outlay Rental - Vehicle 10,930 10,930 26,720 10,660 10,660 5520 Capital Outlay Rental 15,790 15,790 - 15,740 15,740 5710 Administrative Costs 568 - - - - I /...Tbiai..6..et~tibns..~nd..Maintenaf'l~..."'............................. .}263098 ...359130'" ../33857g}a03140...\303140 Ca ital Outla 6106 Consl./Street Maint. Equipment 25,000 - - - - I 6122 Computer Equipment - - - 2.500 2,500 6126 Park Equipment - - - 6.500 6,500 6199 Other Equipment 6,418 12,458 8.940 8,940 I ....../.12458 1 099912 1120216 132 I SPECIAL LIGHTING AND LANDSCAPE DISTRICTS I "I'r'~~~~!{~ltt ~~R'~B'I~'f:fS' .~" t ID~."tl' ~? I ""'''16' <.u Ie'! ervlces;1! eRa; men. ~ <'~~IIr"'.'~"'_" -:.' :~<,."p~'~fi:;~~ "l"i:,/~~':;;-rii~~'- ;-", '\; ~'.. ~~~.->'i4 " .~:i' 'R,,..,,,,,k. .'" ,,. " ....' ACTIVITY DESCRIPTION I The Special Lighting and Landscape District Division is responsible for the maintenance of I public rights-of-way and open space within the boundaries of landscape and lighting maintenance districts. City staff administers the program by providing engineering services, I contract inspection and supervision, clerical and accounting support, in-house maintenance and repairs as needed, and provides staff assistance to advisory committees. ACTIVITY GOALS AND OBJECTS I To ensure that all associated public grounds are attractively maintained and suitable for public I use at all times; to effectively administer each special assessment district in the most cost efficient manner; and to ensure all street lights, traffic signals, and flashing beacons are properly maintained and are repaired in a timely manner I TOTAL BUDGET I 0421 - Landscape District 83-1A $195,900 0422 - Landscape District 86-1 198,410 I 0423 - Landscape District 86-2A 21,550 0424 - Landscape District 83-3 21,010 I 0425 - Landscape District 87-1 341,560 0426 - Landscape District 86-2B 41 ,130 I 0427 - Landscape District 83-1B 26,080 0428 - Landscape District 86-3B 13,890 I $859,530 I 0470 - Lighting District 86-4 $638,470 I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I Increase mainly due to increased utility costs for +$32,860 SDG&E and Pacific Bell (Telemetry) primarily within the Lighting District I I 133 I SPECIAL LIGHTING AND LANDSCAPE DISTRICTS I Public Services Department Division No: 420 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel Expense I RanQe Position Title 248.5 Landscape Maint. Supvr - - - 40,430 40,430 2371 Management Aide 36,445 36,090 34,763 36,090 36,090 I 1110 Salaries - Regular 36,445 36,090 34,763 76,520 76,520 1130 Salaries - Part Time - - 1,502 - - I 1140 Salaries - Overtime 749 1,500 2,961 1,500 1,500 1300 Employee Benefits 11,021 11,650 11,271 28,810 28,810 I ._n_ ,'" ",'",', " '" ",.,,,,,,,..,, --"".,--. ,...,-:.,;----.;.;..:."....._;-,-. -".......,..,..,-,..,----_...----- .........."""....."...... 106830 ...,........._._...,_,__,__._._._.._..........,_.___.......,._.......,...... .n,",_,' ," .........,..,'....'.......' ',""""""""-'-',"""'" .......................![....f..I..p................'..I...'...........,.,.... .................,.'....48:21..5 )}............49240 )/50497 ",'''' , ""--,'"'''' -..- )))....,.1.06...830. ....... . .... . _.._..... _,___c.n,pm "","-," ....."'."...'/'/0 a,'. .,ersonne ...'.....".. ....,,'.,.... ODerations and Maintenance I LMD 83-01A - 0421 171,900 203,820 138,261 195,900 195,900 LMD 86-01 - 0422 152,173 197,310 177,475 198,410 198,410 I LMD 86-02A - 0423 17,076 21,730 16,352 21,550 21,550 LMD 86-03A - 0424 24,003 21,770 17,417 21,010 21,010 I LMD 87-01 - 0425 250,052 345,500 304,476 341,560 479,150 LMD 86-02 - 0426 30,221 38,860 32,330 41 ,130 41 ,130 I LMD 83-01B - 0427 16,743 24,930 21,908 26,080 26,080 LMD 86-03B - 0428 1,845 12,490 4,978 13,890 13,890 I Lighting District - 0470 664,012 604,730 540,052 638,470 638,470 5106 Expense Credits (48,215 (49,240 (50,497 (106,830 (106,830) I I I I .-.-.-.....-...-.-.-'.-'-.....,'...............-...-.-.-'.-'-.-...-.-.-.-.-.-"'............ ........, ,....-.--.- '," ....-.... }i....421i9OO. ..", ..........,,-- ...----.._---,.....,.......--..,........ ......;fotal{Ooetations..ancl.Miliiltenan@ 1;279'.81.'0' +12():27s2 /139:1170. .. 1528760 I CaDital Outlav I f6iiifCariliaF6Uira:Vii .....>+3 . ... . .......... ............~.....>~ ~ I Division Total ~ 3280251$14711401$1253249 $1 4980001$1635590 134 I SAFETY SERVICES I I City Manager I 013 , .. I Assistant I City Manager 013 I Director I Safety Services . I 500 I Fire Fire Law I Paramedics Suppression Prevention . 503 Enforcement I 501 502 504 I I I I I I I .. +'. 135 < - I SAFETY SERVICES I I I EXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED I Total Positions 34 34 34 34 34 I Personnel Expense $ 2,610,827 $ 2,641,610 $ 2,524,743 $ 2,543,290 $ 2,543,290 Operations and I Maintenance 4,077,751 4,387,810 4,121,134 4,609,190 4,609,190 Capital Outlay 507,045 78,150 103,818 51,070 51,070 I I I OVERVIEW COMMENTARY I The Department of Safety Services provides fire and police services to the citizens of Poway The Department is divided into five divisions: Office of the Director, Fire Suppression, Fire Prevention, I Paramedics, and Law Enforcement. I Law enforcement is provided by the San Diego County Sheriff's Department. There are 45 sworn personnel and 13 non-sworn personnel. Services provided include: Traffic Enforcement, Drug Education and Enforcement, Gang and Juvenile Intervention, Crime Prevention and Investigations. I The staffing for fiscal year 1995-1996 (eight hour units) is as follows: five (5) detectives; seven (7) patrol units, 7-day with relief; two (2) 4-wheel drive units, 7-day with relief; one (1) substance abuse officer; one (1) deputy sheriff, DARE Program; one (1) detective, gang suppression: four (4) traffic units, I 7-day with relief; two (2) motorcycle units, 5-day without relief; one (1) communications dispatch unit, 5- day without relief; and three (3) community service officers. D D B I I DIRECTOR OF SAFETY SERVICES I I ACTIVITY DESCRIPTION I The Director of Safety Services is responsible for the effectiveness and quality of Fire and I Law Enforcement Services provided to the citizens of Poway. Three Fire Battalion Chiefs and a Sheriff's Captain manage the operational divisions which I consist of Fire Prevention, Fire Suppression and Emergency Medical Services and Law Enforcement. I ACTIVITY GOALS AND OBJECTIVES The Fire Department's mission is to protect the public in the areas of fire safety and health. I The mission is accomplished by satisfactory achievement of the following goals: 1. Providing the amount and quality of employee training necessary to provide an optimal I level of emergency services to the community I 2. Managing the level of risk by emphasizing plan review, code enforcement and public education. 3. Performing evaluation and long-range planning to measure performance and anticipate I changes that will affect the cost or level of services. I 4 Promoting a positive work environment for employees by enhancing communications, safety and employee development through dedication and commitment. I Providing the community and its service groups with information on disaster planning 5. and home emergency preparedness. I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I None I I I I 137 I DIRECTOR OF SAFETY SERVICES I Safety Services Department Division No: 500 Division Budget Detail Obj. 1993-94 11994-95 1994-95 1995-96 1995-96 Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Range Position Title I 319.3 Director 82,879 82,070 82,878 82,880 82,880 303.2 Fire Battalion Chief 69,789 69,870 69,857 69,870 69,870 I 2271 Administrative Secretary 29,174 32,660 23,198 32,660 32,660 1110 Salaries - Regular 181,842 185,420 175,933 185,410 185,410 I 1130 Employee Benefits 67,380 71,750 61,195 74,200 74,200 __"..._......._...,,_ d.,'.',.,"....,'.'.....'_.,"_"",., ,., ',""'" ,"'''' '" '" . ',"''', ,',", ," ... "',,",",',',"',',',',,",",',', "",'" _,n.,,""____,_,',", .,...,..,_,_".,.........,_,._',.. _",_,",""',""",_,',_,_,'_"__" "',',,,,"'''''''''''''' ... ...//249222 ................257...177:0.. ..... .......237128. ..............259...~.16 .................259.61.0 I o erations and Maintenance 1510 Temporary Services - - 7,424 - - I 1712 Data Processing Consultant 2,307 2,500 1,930 2,500 2,500 3120 Vehicle Operations 1,477 1,250 4,019 1,250 1,250 I 3130 Vehicle Maintenance 1,227 2,730 2,223 3,150 3,150 3140 Travel and Meetings 584 770 801 2,510 2,510 I 3310 Telephone 1,465 2,200 2,447 2,300 2,300 4304 R&M Building 24 400 - 400 400 I 4308 R&M Equipment 4,065 6,700 3,708 6,700 6,700 4710 Office & Stationery Supplies 853 1,650 1,475 1,650 1,650 4720 Janitorial Supplies 7 150 176 150 150 I 4760 Operating Supplies 313 750 633 750 750 4904 Community Relations 250 340 80 340 340 I 4922 Printing 479 930 458 930 930 4924 Publications and Dues 760 840 840 820 820 . 4928 Uniforms and Laundry 230 280 275 280 280 5510 Capital Outlay Rental - Vehicles 5,170 5,170 5,170 5,170 5,170 . 5510 Capital Outlay Rental - Office 2,590 3,710 3,710 3,710 3,710 I } 21a6t..... 30.370 ....35369 ........32610).32616 I 6122 Office Equipment 15,663 - - 750 750 I 6199 Computer Software - - - 1,900 1,900 .:.._..__..,-:-.:-.;.-;.-.-,-..,...."..-,.,.,. .-. I .i2656 ...2650 Division Total 294 870 294 870 138 I FIRE SUPPRESSION Ili~~~iir~ll I I ACTIVITY DESCRIPTION I The Fire Suppression Division of Safety Services consists of 28 personnel which includes one I (1) Battalion Chief whose divisional responsibility is training and operations; six (6) Captains; six (6) Engineers; six (6) Firefighters, and nine (9) Firefighter/Paramedics. The Fire Suppression Division is responsible for providing and maintaining efficient fire, health I and life safety programs. Our goal is to protect and educate the public in the areas of fire safety and health. I These goals are accomplished by continually improving operational methods through training and the implementation of advanced fire suppression, emergency medical and environmental I techniques. Additional Fire Suppression activities include fire company occupancy fire prevention I inspections, fire prevention public education, pre-fire planning, and maintenance of fire apparatus and equipment. I ACTIVITY GOALS AND OBJECTIVES I 1. All fire engineers are to complete California State Rescue Systems 1 curriculum. 2. Training of personnel to utilize FirePoint software upgrade of an equipment model. I 3. Send urban search and rescue personnel to Confined Space training. I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I None I I I I I _ 139 I FIRE SUPPRESSION I I Safety Services Department Division No: 501 Division Detail I Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel Expense Range Position Title I 303.2 Fire Battalion Chief 69,864 69,870 69,857 69,870 69,870 274.2 Fire Captian (6) 314,362 316,140 313,674 313,680 313,680 I 259.9 Fire Engineer (6) 272,620 274,380 271,896 271,920 271,920 249.3 Firefighter (9) 392,896 390,610 337,769 373,620 373,620 1110 Salaries-Regular 1,049,742 1,051,000 993,196 1,029,090 1,029,090 I 1140 Salaries - Overtime 138,069 112,480 128,172 112,480 112,480 1140 FLSA 32,770 32,770 16,363 32,770 32,770 1300 Emolovee Benefits 400684 439710 381 785 441 740 441 740 I m/....\....ii........\TQtai...Rer~Onneii....\\...i .......y....... ......i...d;621.;265 ...1;635;960..".:51'9;5'16 ............j.;61s;Os(] ............1[61.6;080 Operations and Maintenance I 1520 Volunteer Service 19,840 20,000 17,922 20,000 20,000 1712 Data Processing Consulting Fees - - 30 - - 2110 Gas and Electricity 19,908 23,160 23,600 24,320 24,320 2900 Trash Removal 1,347 1,500 761 1,500 1,500 I 3110 Reimbursed Mileage 20 250 54 250 250 3120 Vehicle Operations 7,506 11,250 11,944 12,380 12,380 3130 Vehicle Maintenance 18,498 35,420 11,607 35,420 35,420 I 3140 Travel and Meetings 1,493 2,350 2,374 2,430 2,430 3310 Telephone 5,665 7,150 7,152 8,350 8,350 4106 Dispatch Contract - Fire 55,019 66,920 53,365 66,920 66,920 I 4120 Other Contractual Services 26,625 26,980 26,631 25,100 25,100 4304 R&M Building 9,218 14,640 17,284 14,640 14,640 4308 R&M Equipment 6,649 5,540 5,673 5,540 5,540 I 4310 R&M Fire Hydrants 977 1,000 303 1,000 1,000 4318 R&M Radios 13,928 13,740 10,533 13,740 13,740 4516 Small Tools 500 500 475 500 500 I 4710 Office & Stationery Supplies 1,338 2,000 1,654 2,000 2,000 4720 Janitorial Supplies 2,405 2,500 2,888 2,500 2,500 4730 Photographic/Copy Supplies 351 350 389 350 350 I 4760 Operating Supplies 19,149 20,150 16,940 20,150 20,150 4904 Community Relations 879 750 658 750 750 4908 Education and Training 1,583 2,800 3,396 2,800 2,800 . 4916 Medical Exams 4,383 5,420 4,613 5,640 5,640 4920 OutsideEmergencyAssist. 5,790 15,000 1,966 15,000 15,000 4922 Printing 839 1,200 446 1,200 1,200 I 4924 Publications and Dues 560 850 857 850 850 4928 Uniforms and Laundry 14,202 14,000 14,184 14,000 14,000 5510 Capital Outlay Rental - Vehicle 95,500 83,290 83,290 83,290 83,290 II 5520 Capital Outlay Rental - Equip. 690 1,380 1,380 1,380 1,380 U 5730 Intergovernmental Fees 1,078 1,300 1,078 1,300 1,300 .TotaIOrieratiorls&Maihteharic:e)335940t381390 .i323447 ..).\383300 ..')383300 I CaDital Outlav 6100 Capital Outlay 485,935 49,520 50,407 46,820 46,820 1~1~~~~~b~:~~lJtla"i ...........tiii ~2::;~~~. !;2~:~~~~ .. ~1~~~~~~~2 o:~~~~ \~~o~~~~~ 140 I FIRE PREVENTION (B;>h}){mij~p/ I ........... . IVISlon ....... ...... cdmffiil~ta. I ..............................1Jf....... ACTIVITY DESCRIPTION I The Fire Prevention Division is generally responsible for the health, education, and welfare of the City as it relates to fire prevention and safety. Through fire prevention, our primary goal is I to reduce property damage and injury to the citizens of Poway. Our division presents public fire education programs to all grade levels in our City schools, I organizations, and the business community. Information or presentations are available to any group or homeowner upon request. Fire Prevention Week activities include making contact with more than 8,000 children and culminate with our annual Open House at Fire Station 1. I Plan checks are performed on all phases of development and construction within the City This includes development reviews; new residential, commercial, and industrial construction; I tenant improvements; fire alarm and sprinkler plan checks, etc. Field inspections at all phases of construction are equally important. Fire investigation is another responsibility of this division. Fires of unknown or suspicious I cause are investigated by the San Diego County Sheriff's Arson and Bomb Unit. Other I programs include: juvenile firesetter counseling, hydrant maintenance, mapping and pre-fire planning. ACTIVITY GOALS AND OBJECTIVES I 1. To initiate an engine company fire inspection program to reduce the inspection workload I on our single Fire Inspector. 2. To initiate a self fire inspection program in the business community I 3. To maintain fire safety public awareness through open house and school presentations. I SIGNIFICANT PROGRAM CHANGES I None I I I I " 141 I FIRE PREVENTION I Safety Services Department Division No: 502 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Range Position Title I 303.2 Fire Battalion Chief 69,862 69,870 69,856 69,870 69,870 259.9 Fire Inspector 45,328 45,330 45,316 45,330 45,330 251.6 Code Compliance Officer 43,019 41,720 12,384 - - I 202.6 Secretary II 29,842 25,560 29,841 29,560 29,560 1110 Salaries - Regular 188,051 182,480 157,397 144,760 144,760 I 1140 Salaries - Overtime 3,156 15,120 1,669 15,120 15,120 1300 Employee Benefits 70,641 76,040 57,796 54,810 54,810 '" ',,"," ",,',-', "", "" "',',, '" .."" "',"""',' ,'", "',,, ,'," .....-.-.,.c.....;..-..,---.--..,-,-.'.-... ......,.........,.............._,........ ,.....,..............."...""... .......----...,.',-,............,-,........... ..........-..__,_........".,........_.. I \261;848273;640./216:862/21'4\690 ...... /2141690 o erations and Maintenance 1510 Temporary Services - - 4,756 - - I 3110 Reimbursed Mileage - 100 - 100 100 3120 Vehicle Operations 1 ,422 2,400 3,097 1,600 1,600 I 3130 Vehicle Maintenance 4,913 5,060 2,416 3,310 3,310 3140 Travel and Meetings 1,706 2,090 1,829 2,600 2,600 3310 Telephone 659 1,200 842 1,200 1,200 I 4112 Contract Inspection 6,646 8,700 14,872 30,000 30,000 4120 Other Contractual Services 17,693 18,000 15,552 - - I 4122 Plan Check/Map Processing 13,974 10,850 21,009 17,400 17,400 4710 Office & Stationery Supplies 542 500 484 500 500 4730 Photographic/Copy Supplies 488 500 75 300 300 I 4760 Operating Supplies 3,304 3,300 2,453 3,300 3,300 4904 Community Relations 4,370 5,000 3,751 5,000 5,000 I 4908 Education and Training 225 300 350 300 300 4916 Medical Exams - 270 - 270 270 4918 Nuisance Abatement 24,464 35,000 27,116 - - I 4922 Printing 2,252 2,500 2,256 2,500 2,500 4924 Publications and Dues 1,311 1,250 1,207 1,350 1,350 I 4928 Uniforms and Laundry 281 280 275 280 280 5510 Capital Outlay Rental-Vehicle 2,760 4,120 4,120 4,120 4,120 5530 Capital Outlay Rental-Office 540 890 890 890 890 I I "T8taiO~r~ti6risariHM~iritgri~ritg/' . "'/87,556 ....162:310/. '107,356. ".i75,D2D {/\75;026 I I I I Division Total 324212 142 I PARAMEDICS ii~I~I~li: I I .,.",.,..,...,.......ry,... . ACTIVITY DESCRIPTION I The Paramedic Division consists of 9 of the 27 fire suppression personnel who have received extensive additional training in the area of emergency medicine. This additional training has I prepared the personnel to utilize sophisticated medical diagnostic equipment in the delivery of advanced pre-hospital care. Once a patient has been assessed, the paramedics work closely with emergency physicians or specially trained nurses to administer definitive therapy to the I patient in the field who would not otherwise receive care until his/her arrival in an emergency room. In addition to maintaining an acute awareness to new developments in emergency medicine, I paramedics must also train and maintain a high level of proficiency in the area of fire suppression. This is accomplished through regular training conducted by their assigned I supervisor and crew. On a day-to-day basis, the paramedics operate under the guidance of a Fire Captain, although I the comprehensive program manager is an Administrative Rre Battalion Chief. The Administrative Battalion Chief serves as the coordinator and represents the City of poway at the local, state, and federal level on pre-hospital care issues. In addition, this Battalion Chief I coordinates the day-to-day financial reporting and processing of matters related to the Department of Safety Services as well as Disaster Preparedness. I DIVISION GOALS AND OBJECTIVES 1. To deliver a high level of advanced pre-hospital care by providing trained staff with the I necessary equipment and training. I 2. To provide citizens with an opportunity to learn cardiopulmonary resuscitation (CPR) through one of ten sessions offered annually. I 3. To continue to collect data which will determine the need to locate additional paramedic staff in the northern areas of our community I SIGNIFICANT ACTIVITY PROGRAM CHANGES I None I I I .. 143 I PARAMEDICS I I Safety Services Department Division No: 503 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Ex ense Classification Actual A roved Actual Pro osed A roved Personnel Ex ense Ran e Position Title I 249.3 Paramedics ( 6) 221,608 226,940 337,378 230,990 230,990 1110 Salaries - Regular 221,608 226,940 337,378 230,990 230,990 I 1110 Rectification Bonus 4,050 4,050 - 4,050 4,050 1140 Salaries - Overtime 39,186 54,730 33,951 54,730 54,730 I 1150 FLSA 22,950 22,950 7,671 22,950 22,950 1160 Proficiency Pay 40,930 41,040 37,662 41,040 41,040 I 1300 Employee Benefits 149,768 125,130 134,575 99,150 99,150 ::;':::"':':".';";'-""':":':':':'-';""""::-':'::;.:., ,--..:-:::::::,:;::,-----:.,-.-:.,-;-;.,-:.:-:-,.: .:.:.:..,.,.::.,:,..:,......:.:::.,.,.,.:. ":..:.......:::.......:..:.:...:..:.,.:.-::.:,-: -:::-:':':'_::-.:::,::::::::':'::::':'-':::"::;':.,. {478492 i{474840.. ./551237 I 452910 452910 I o erations and Maintenance 3110 Reimbursed Mileage 40 200 166 200 200 I 3120 Vehicle Operations 1,941 3,340 4,999 3,340 3,340 3130 Vehicle Maintenance 2,924 7,700 1,399 7,700 7,700 I 3140 Travel and Meetings 106 490 466 490 490 3310 Telephone 788 800 660 800 800 I 4308 R&M Equipment 3,370 4,600 3,258 5,100 5,100 4710 Office & Stationery Supplies 70 200 669 200 200 4730 Photographic/Copy Supplies 38 200 98 200 200 I 4740 Medical Supplies 18,376 20,680 14,461 20,680 20,680 4760 Operating Supplies 2,467 3,410 2,911 3,410 3,410 I 4908 Community Relations 494 1,000 770 1,000 1,000 4912 Education and Training 2,069 4,690 4,544 4,330 4,330 I 4922 Printing 406 400 77 400 400 4924 Publications and Dues 569 890 802 890 890 I 5510 Capital Outlay Rental - Vehicles 39,960 - - 36,350 36,350 5520 Capital Outlay Rental - Other Equip. 700 1,230 1,230 1,230 1,230 I ...........74:318 ..... .i49830i36i510/iS632()iS6320 I :.:.:."'.".',:/ :.,' , : :::" .:e.:.}:.:..._, :. . ': C';-:::-::,:,',-:,' ';',' , ':): :::::::::::"::"" ': ::::::-,-,::-,::/: :." I 6124 Paramedic Equipment - 2,300 2,120 1,600 1,600 -,--......,...,.,-..,-,------...... I .if666 540 830 144 I LAW ENFORCEMENT I I ACTIVITY DESCRIPTION I The City of poway contracts with the County of San Diego Sheriff's Department for law enforcement services. Under this contract, the City of poway continues to enjoy one of the lowest crime rates (crime per 1,000 population) within the County. The poway Sheriff's station I continues to develop and refine a proactive response to specific crime areas. In furtherance of this objective, it is the intention of the poway Sheriff's Department to create a I community-wide recognition that individual citizens, neighborhoods, organizations, businesses and all segments of a city have a responsibility to help fight and prevent crime. Efforts that bring about this awareness and involvement, such as the Neighborhood and Business Watch I programs, will be fostered and encouraged. To provide the vehicle for this activity, the poway Station intends to expand the volunteer I services availability to the community, provide community services officers at the front counter of the station to greet and assist community members with their needs, and to implement "Cops Fast" grant funding to provide an additional deputy sheriff to expand juvenile services I and school liaison. ACTIVITY GOALS AND OBJECTIVES I 1 To continue a proactive posture against increased gang activity by continuing eradication, education, interdiction activities, and increased presence and liaison with local schools via "Cops Fast" grant funding. I 2. To reduce crime by aggressive law enforcement, community education, crime prevention and soliciting community involvement. I 3. To reduce residential, commercial and vehicle burglaries by continued surveillance of known and targeted subjects. 4. To continue efforts to reduce traffic accidents and injuries through proactive enforcement of laws related to substance abuse, safe driving practices, commercial vehicle I enforcement, and community education programs via deployment of the state-funded radar education trailer and bicycle safety programs. I 5. To expand the recruiting, training and utilization of qualified Sheriff's volunteers to provide residential, business, and other community services to augment existing patrol and crime prevention activities. I 6. To continue to train station deputies regarding community-oriented policing issues to provide an intermediate link between the City with its code compliance section and law enforcement. I SIGNIFICANT ACTIVITY PROGRAM CHANGES The City of poway has been selected to receive one additional deputy sheriff position through I "Cops Fast" grant funding. It is the intent of Sheriff's personnel to work closely with City officials to establish a program of increased juvenile gang intervention efforts on school campuses through the"Cops Fast" funding. I I t ", 145 I LAW ENFORCEMENT I Safety Services Department Division No: 504 Division Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 I Code Expense Classification Actual Approved Actual Proposed Approved Personnel Ex ense I Ran e Position Title I I I I 3120 Vehicle Operations 3,467 2,600 4,880 3,000 3,000 3130 Vehicle Maintenance 7,755 6,000 9,021 6,600 6,600 I 3140 Travel and Meetings 582 1,500 1,534 1,610 1,610 3310 Telephone 5,117 5,000 7,455 5,500 5,500 4104 Community Safety 3,218,480 3,354,410 3,190,753 3,532,870 3,532,870 I 4108 Dispatch Contract - Sheriff 97,610 136,560 113,780 147,750 147,750 4109 Contract School Crossing Guard 8,851 11 ,240 8,682 11,240 11,240 I 4120 Other Contractual Services 22,665 26,500 23,976 31,600 31,600 4304 Building Repair & Maintenance - - 51 I 4308 R&M Equipment 4,745 6,230 3,599 6,230 6,230 4730 Photographic/Copy Supplies 88 350 103 350 350 I 4750 Safety Supplies 14,051 18,330 17,497 18,670 18,670 4760 Operating Supplies 3,993 4,000 5,121 4,000 4,000 4902 Cal-ID Sys. Safety Services 7,295 8,270 6,795 8,400 8,400 I 4904 Community Relations 13,553 8,500 7,751 9,500 9,500 4906 DARE Program 136,014 145,670 133,903 155,870 155,870 I 4919 Vehicle Regulation 8,036 7,000 5,002 7,000 7,000 5510 Capital Outlay - Vehicle 3,740 5,630 5,650 5,630 5,630 I 5520 Capital Outlay Rental - Equip. 2,100 1,120 1,120 1,120 1,120 5730 Intergovernmental Fees - 75,000 71,785 75,000 75,000 I i3558442 382391036184584031940.4031946 I 6122 Capital Outlay-General - - 2,920 - - 6122b Computer Hardware 5,447 - 40,099 - - 6136 Telecommunications Equipment - 2,100 - - - I 6199 Other Equipment - - - - Tbtl;dCa I Division Total 146 I ENGINEERING SERVICES I I City Manager I 013 I Assistant I City Manager 013 I Director I Engineering Services I 600 I I Capital Land Development Projects Engineering I 601 602 I I I I Engineering Traffic Construction Inspection Engineering Management I 603 604 605 I I I I I 147 ii :1 I II ENGINEERING SERVICES ,', ...",.., "",'-"', '" .-.-..."......, ',""" ."^"""" .,..,.,',.,'..,".','.'...'...,--_...,---.,.,..,.,.....,.,,',,',- "','-'-' -.....-.....".......-..---...... .-.- "".,',...-.,", .... . ... . .-- .'" , .-.."...."'" , ,"-"" ,. ., , """", , " ". ',:,:,: ';-'::;-"-::'.:';:;"::" ",',,: :::,:- :":;-,,,:-', :\"::::::: :::::-:,",:':: .;:: ;::::;:/\:::''-: '.::,:::\>->:>>>: :-,: :,',::<:::,:.:::-:::::::,::,-<: ':':," I F~n~[)i~tr!/),ytibp:. i......i<.. .,.'. ......,... .... <3Elri~ral;~1,5()3~710?a~,\~~:.,., $6;Q89<," water:i$!'i2;1fil '@~ini:1g!'1; $t3;t311 ",..' .".",,",' ". I S$\iiit:lh'>i$$3,10a" '. il !fXPENSE 1993-1994 1994-1995 1994-1995 1995-1996 1995-1996 I iCLASSIFICA TION ACTUAL APPROVED ACTUAL PROPOSED APPROVED il Ii !rbtal Positions 26 22 22 22 22 I " $ 1,419,929 $1,371,060 $ 1,386,321 $ 1,266,350 $ 1,433,680 l~rsonnel Expense I H I' !pperations and II Maintenance 102,776 124,960 124,130 176,280 187,300 I :1 !paPital Outlay - - 1,152 2,800 2,800 il !; I I " ii OVERVIEW COMMENTARY 'I !i I 1~f1'eEngineering Services Department manages all City engineering functions within five divisions: !'Gapitallmprovement, Land Development, Traffic Engineering, Engineering Inspection and Scripps iRoway Parkway Special Project. Engineering and Planning Services Departments provide customer I i,service for all permit activities at one location. The Engineering Services Department manages ;engineering conceptual designs, budgeting, contract administration, and inspection of all capital :,improvement and development projects within the City of Poway The Land Development Division I [lnal1lages land subdivision activities. The Traffic Engineering Division manages traffic design, traffic ~~afety, transportation planning, and traffic signal synchronization. " " I' I " :'TheEngineering Services Department will manage construction of three major capital improvement lprojects. Scripps Poway Parkway (east end), Water Treatment Plant Improvements, and a City " I Library The Scripps Poway Parkway (east end) project is estimated to cost $40 million and be :'completed by January 1, 1997 The water Treatment Plan project is estimated at $8 million which :~when completed in late 1996 will meet all new state and federal regulations. The library, estimated at I 1,$4175 million, is scheduled for completion in early 1997 In addition, in FY 1995-96 Engineering l:Services is managing 30 other active CIP projects. I, I' " I ::Land Development activity has increased, with staff processing three moderately sized subdivisions. i:Traffic Engineering and Inspection Engineering support both the CIP and Land Development :'divisions. The workload in FY 1995-96 will increase for all divisions while staffing levels will remain I iponstant. Consultant services will be used to assist in construction management on major projects. , i! " ;~ I ;: ,. I! 11 148 I DIRECTOR OF ENGINEERING SERVICES I I ACTIVITY DESCRIPTION I The Office of the Director provides the administration and management function of the I Engineering Services Department. The Director of Engineering Services is responsible for overseeing the four divisions: Capital I Improvement Program, Land Development Engineering, Engineering Inspection, and Traffic Engineering. I The Director of Engineering Services is accountable to the City Manager for ensuring the timely and reliable completion of public and private improvement projects throughout the City. The I Director serves as the City Engineer and supervises a highly skilled staff of engineers, technicians and support staff who are involved in serving the citizens of Poway. The Engineering Services Department has developed a mission statement of which all of the I employees within the Engineering Services Department are proud. Our mission statement is "Engineering Services Department: Building for the Future - Together.. I ACTIVITY GOALS AND OBJECTIVES 1. Provide timely and accurate responses to the public, City Council, and other City I departments. I 2. Promptly provide accurate engineering record information to the public. 3. Deliver cost effective and technically advanced designed facilities to the public. 4. Complete the construction of Scripps poway Parkway, water plant improvements, and the library on time and under budget. I 5. Develop the staff capabilities both technically and managerially to create stronger leaders in order to enhance the service and facilities provided to the public. I 6. Continue to address and respond to traffic issues throughout the City. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I None I I I I ~ ,~+ 4~ .? 149 I DIRECTOR OF ENGINEERING SERVICES I Engineering Services Department Division No: 600 Division Budget Detai Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Range Position Title I 319.3 Director 82,882 82,070 83,989 82,070 82,070 2271 Administrative Secretary 36,515 32,660 32,645 32,660 32,660 I 1110 Salaries - Regular 119,397 114,730 116,634 114,730 114,730 1140 Employee Benefits 31,722 36,740 34,271 37,860 37,860 .,...:.. ._'....-:....,:.:.:..:.......:-:.:-.:-.:-....,..-._'-, :,:-:.;.,:,.,::-..:-:-,.,-,--_..-..........:-......,.:':. I ..;;.........1..$0...90$.. .../1..52...596 .......t15Z.$90 o erations and Maintenance I 1714 Contract Engineering - 300 - 300 300 3110 Reimbursed Mileage 3,600 3,600 3,600 3,600 3,600 I 3140 Travel and Meetings 1,208 1,420 1,395 1,4 70 1,470 3310 Telephone 973 1,020 694 960 960 4308 R&M Equipment 967 800 807 800 800 I 4516 Small Tools - 50 - 50 50 4710 Office & Stationery Supplies 1,395 1,200 641 1,140 1,140 I 4730 Photographic/Copy Supplies 93 300 137 300 300 4760 Operating Supplies 156 300 221 300 300 I 4908 Education and Training 277 400 5 400 400 4922 Printing 154 250 - 250 250 I 4924 Publications and Dues 1,316 1,050 1,177 1,050 1,050 5530 Capital Outlay Rental - Office 3,680 3,680 3,680 1,020 1,020 I I I I ........"...... '" . ....:11640 I I I 50 I CAPITAL PROJECTS ENGINEERING I I I ACTIVITY DESCRIPTION The responsibilities of the City's Capital Improvements Program Division include capital I improvement project surveys, design, construction administration, inspection services, supervising special studies and engineering support for the Community Services, Public I Services and Planning Services Departments, as well as similar duties for the Redevelopment Agency. ACTIVITY GOALS AND OBJECTIVES I 1 Manage the City and Redevelopment Agency Capital Improvement Programs which I includes both in-house and contractual design services. 2. Assist the Community Services Department in constructing the projects needed to enhance the City's park and recreational facilities. I 3. Assist Public Services in the construction of new and maintenance of existing public facilities in support of their functions. I 4. Prepare conceptual in-house designs and cost estimates for Capital Improvement Programs. 5. Provide total design services for the City and Redevelopment Agency on CAD-based I design center. 6. Manage all phases of construction activities including inspection for Capital Improvement Program. I 7. Manage annual maintenance contracts for street repairs and street striping. 8. The Division completed seven City and seven RDA projects totaling $5.4 million in 1994. ACTIVITY WORKLOAD STATISTICS I The design will be completed and construction will begin on the Scripps poway Parkway by I August 1995. The site issues will be completed for the Library in FY 1995-96. In 1995-96, this Division will complete 11 City projects and ten RDA projects with an estimated value of $9.5 million. This group of projects includes construction of improvements to the Lester J. Berglund I Water Treatment Plan; drainage improvements to Avenida Florencia, Budwin Lane, Buckskin Trail/Metate and Neddick Avenues; additions to the poway Senior Center; various disabled access improvements; approximately $1.5 million in street maintenance contracts. In 1994-95, I two additional computer design/drafting stations were put into use, bringing the total to three in this Division. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I None I I ~ r 151 I CAPITAL PROJECTS ENGINEERING I Engineering Services Department Division No: 601 Division Budget Detai Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Expense Classification Actual Approved Actual Proposed Approved I Personnel Expense RanQe Position Title I 298.0 Sr Civil Engineer (2) 108,796 132,660 135,657 132,660 132,660 283.0 Assoc. Civil Engineer 57,664 53,570 54,300 57,660 57,660 I 267.0 Asst. Civil Engineer II 49,388 41,690 42,294 44,470 44,470 238.9 Engineering Tech 37,028 36,740 36,730 36,740 36,740 2171 Secretary III 29,822 25,110 25,435 25,700 25,700 I 1110 Salaries - Regular 282,698 289,770 294,416 297,230 297,230 I 1130 Salaries - Overtime 286 - 353 - - 1300 Employee Benefits 80,072 74,290 86,577 97,860 97,860 ITbtaIP~r$(jdl'l~1 ... 363Q56 i .3646l)6ii38134639S090 .....395090 Operations and Maintenance I 1714a Land Development Engineering - 1,000 550 1,000 1,OQO I 1714e Construction Engineering - - 425 - - 1726 Special Studies - 1,000 - 1,000 1,000 3110 Reimbursed Mileage 3,509 3,800 3,600 3,800 3,800 I 3140 Travel and Meetings 397 600 560 600 600 3310 Telephone - - - 600 600 I 4308 R&M Equipment 734 1,080 917 2,730 2,730 4318 R&M Radios - 70 - 70 70 I 4710 Office & Stationery Supplies 1,836 1,760 1,720 2,000 2,000 4730 Photographic/Copy Supplies - 420 120 420 420 4760 Operating Supplies - - 33 I 4922 Printing 101 100 22 100 100 4924 Publications and Dues 236 290 270 290 290 I 4932 Advertising - - 195 5530 CapitalOutlayRental-Office 5,060 6,760 6,760 6,100 6,100 I TotaI06er~fibh~&M~i6ten~l"l(;~ tt873. 16880. .........is.172 HS071()li. I Capital Outlav 6122b Computer Software - - - 1,800 1,800 I .....TbtCiLCCioitCiI..OUtlav..i.. · .... .+il......................c ............ ............................................ i>~~Xpnl"l I Division Total $374929 $380940 $396518 $415600 $415600 152 I LAND DEVELOPMENT ENGINEERING I I I ACTIVITY DESCRIPTION Land Development Engineering's responsibility is to assure that private developments are I undertaken in accordance with City standards and specific conditions of. approval to the highest standards of quality. This goal is accomplished while assuring the most benefit to the I community as a whole while minimizing disruption of neighborhoods, business, and traffic. At the public counter, the Division provides information to developers and the general public from the Department's comprehensive files and mapping systems. The Division manages and I maintains extensive engineering records and files including grading, subdivision maps, and public improvements, in addition to subdivision project files. I ACTIVITY GOALS AND OBJECTIVES 1. Provide quality assurance for construction of private improvements in Poway I through comprehensive design reviews and field inspection. I 2. Continue to streamline and standardize procedures. 3. Participate in the management of the NPDES program for the City. 4. Process all land development and map processing in an efficient and effective manner. 5. Participate in the management and processing of FEMA maps for the City I ACTIVITY STATISTICS I Land Development Engineering is projecting for FY 1995-1996 a mix of projects consisting of 30-35 single family residences, development of two commercial lots in the Business Park, three I medium-size subdivisions, 100 right-of-way permits, six sheets of final and parcel map, 12 miscellaneous street vacations, boundary adjustments, and 40 miscellaneous applications. SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I None I I I I I I' 153 I LAND DEVELOPMENT ENGINEERING I Engineering Services Department Division No: 602 Division Budget Detail Obj. Code Ex ense Classification Actual Ap roved Actual I Personnel Expense Range Position Title 298.0 Sr Civil Engineer 66,884 64,070 63,083 66,310 66,310 I 283.0 Assoc. Civil Engineer (2) 116,017 114,200 114,154 114,160 114,160 268.0 Asst. Civil Engineer II 49,632 49,150 49,130 49,130 49,130 I 258.0 Asst. Civil Engineer I 44,837 44,470 44,458 44,470 44,470 238.9 Engineering Tech 18,144 - - - - 2171 Secretary III 29,852 29,550 29,540 29,540 29,540 I 197.6 Secretary I 25,818 25,560 22,119 - - Intern - - - 8,820 8,820 I 1110 Salaries - Regular 351 , 183 327,000 322,484 312,430 312,430 1130 Salaries - Parttime - - 9,377 8,820 8,820 I 1140 Salaries - Overtime - 1,000 - 1,000 1,000 1300 Employee Benefits 96,384 101,200 96,315 99,440 99,440 . '.'" '" :';.......,-,..--- ..."" ..._,. ,-,..-'.'-.....,...,.,....,...........'...'.. .'.'.'..__.,..-,._.,.......-....,...,.,.,.,. ..'.'..'.'.'....,',., , '",' . """'."",, . ""'-'-"" " ""',,. ..,:,',.-:':.--... ..-'-'.',..'-.....,-...-:-,.,.;'.--;'..,:,:.,. I 447568 . 4292GO .428176 . 421i690 ...421690 o erations and Maintenance 1714 Land Development Engineering 1,613 2,000 2,000 2,000 2,000 I 1714 General Engineering - - 6,451 - - 3110 Reimbursed Mileage 2,230 2,400 2,051 2,400 2,400 3120 Vehicle Operations 234 750 254 750 750 I 3130 Vehicle Maintenance 348 660 239 660 660 3140 Travel and Meetings 227 1,320 199 1,320 1,320 4120 Other Contractual Services 1,130 1,000 301 1,000 1,000 I 4122 Plan Check/Map Processing 18,319 15,000 24,915 15,000 15,000 4126 Telecommunications Contracts - 930 461 930 930 I 4308 R&M Equipment 2,498 3,050 2,804 3,050 3,050 4710 Office & Stationery Supplies 2,379 4,000 3,239 4,000 4,0001 4730 Photographic/Copy Supplies 12 500 386 500 500 I 4740 Medical Supplies - 200 - 200 200 4750 Safety Supplies - 100 - 100 100 4799 Other Supplies and Materials 61 - - - - I 4908 Education and Training 889 1,200 1,052 1,200 1,200 4922 Printing 255 400 251 400 400 4924 Publications and Dues 589 1,300 591 1,300 1,300 I 5510 Capital Outlay Rental - Vehicle 1,780 2,460 2,460 2,460 2,A60 5530 Capital Outlay Rental - Equipment 10,350 5,420 5,420 6,140 6,140 5720 Cash Over/Under (11 - - - - I 42903 ... ., ". ., ," , , ,.... .42690 ... 53074 43410>43410 I 6122 - - 198 - - i I Division Total 465100 465100 1~4 I ENGINEERING INSPECTION I I ACTIVITY DESCRIPTION I The Inspection Division's primary function is to provide construction inspection for publicly and I privately funded projects. ACTIVITY GOALS AND OBJECTIVES I 1. Provide construction management and inspection for the Scripps poway Parkway project. This activity will cause a temporary reduction of 2 staff positions. The Inspection I supervisor and one Engineering inspector will be assigned to the project. The temporary assignment causes the need to contract/hire a temporary full-time inspector for 12 I months to replace the reassigned inspector's position. 2. Provide grading and improvement inspection for private development projects in the I Business Park. 3. Continue to upgrade and revise the information database containing the street I maintenance inventory and the street striping inventory. Investigate various software and hardware options to minimize data collection efforts. This will be an annual effort and the work plan is to revise 50% of the database each year. I 4. Provide grading and improvement inspection services to several subdivisions expected to start construction early in this fiscal year. I 5. Provide assistance to the various utility companies to expedite right-of-way permit activities. The inspector assigned to the utility company right-of-way permit inspection I has been revisiting previous right-of-way permit worksites to determine if trench or street repairs are needed. This will reduce Street Maintenance Fund expenditures for these type of repairs. I 6. Begin the development of an in-house survey team to reduce CIP costs. I SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE Temporary assignment of Inspection Supervisor, one Inspector - $ 65;380 I and associated operations and maintenance costs to Scripps poway Parkway Capital Project. I I I . 155 I ENGINEERING INSPECTION I Engineering Services Department Division No: 603 Division Budget Detai Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Expense Classification Actual Approved Actual Proposed Approved I Personnel Expense RanQe Position Title I 269.2 Engin. Servo Inspec. Sup. 50,232 49,740 49,723 - 254.2 Engin. Services Insp (3) 146,819 128,460 128,757 85,600 85,600 I 202.6 Secretary II 6,430 - - - - I 1110 Salaries - Regular 203,481 178,200 178,480 85,600 85,600 1130 Salaries-Overtime 11,483 9,000 10,212 6,000 6,000 1300 Employee Benefits 64,107 61,150 59,010 31,730 31,730 I .Wii......W..............i.....iii6t~I...P~..~61'1I'1ei.............................i... ................... ........;279071.. .......248350 ..... .......247702 ................1.i23330 . {123...330 ODerations and Maintenance I 3110 Reimbursed Mileage 1,800 1,950 1,838 150 150 3120 Vehicle Operations 2,266 2,400 2,408 1,900 1,900 I 3130 Vehicle Maintenance 2,084 1,650 3,486 3,000 3,000 3140 Travel and Meetings 43 300 70 300 300 I 3310 Telephone 3,733 3,840 3,480 2,520 2,520 4112b Contract Inspection 4,700 2,500 - 56,160 56,160 I 4120 Other Contractual Services 1,196 960 880 720 720 4308 R&M Equipment 236 900 268 1,060 1,060 I 4318 R&M Radios 110 1,580 - 600 600 4516 Small Tools 72 100 46 250 250 4710 Office & Stationery Supplies 1,171 900 883 600 600 I 4730 Photographic/Copy Supplies 18 400 363 300 300 4750 Safety Supplies 274 400 94 300 300 I 4760 Operating Supplies - - 33 - - 4799 Other Supplies and Materials 150 300 190 300 300 I 4908 Education and Training 1,774 500 374 400 400 4922 Printing 301 500 463 450 450 I 4924 Publications and Dues 285 300 300 350 350 5510 Capital Outlay Rental- Vehicle 5,310 5,310 5,310 4,560 4,560 5530 Capital Outlay Rental - Other Equi 340 680 680 1,050 1,050 I UTbtaIOoeiatibns&UMaihtenahcei>..1S..S37 U15330} 2 1/166 { U74970.Ih74970 I CaDital Outlav I 6122 Office Equipment - - - - - 6199 Other Equipment - - 1,432. - - .. TbtalCabital OdtlaV i.... .. .. ........... . ~"Wl..{...- ..i{:{t432..~...... ......... I Division Total ~95 008T$263 680 9;270300 Si198300 Si198300 156 I TRAFFIC ENGINEERING I I ACTIVITY DESCRIPTION The Traffic Engineering Division is tasked with management and resolution of traffic and I transportation issues in the City. Traffic Engineering manages the computerized traffic signal system by ensuring proper traffic signal construction, operation and maintenance. The division creates and maintains certified speed surveys as required by the California Vehicle I Code. Traffic Engineering also makes traffic volume studies and projections, maintains the City's accident records and evaluates traffic related public comments and complaints. Traffic Engineering serves as staff to the Traffic Safety Committee and prepares reports and I recommendations on all traffic safety related issues. To maintain the highest possible safety standards, the division monitors roadway signing and striping and initiates changes or new I designs when required. Traffic Engineering also reviews and approves work area traffic control plans and monitors work area traffic safety. Traffic Engineering also provides support in the form of planning and design review assistance to other divisions and departments. I ACTIVITY GOALS AND OBJECTIVES 1. Prepare prompt, professional reports and evaluations of all Traffic Safety Committee I agenda items and traffic related public requests and inquiries. 2. Manage and maintain the computerized traffic signal system. Maximize roadway capacity by coordinating traffic signal timing. Complete implementation of the citywide I traffic signal synchronization system. 3. Maintain court certifiable speed surveys and establish new speed limits in accordance with the requirements of the California Vehicle Code. Provide support to the Sheriff's I Department in operations related to traffic safety. 4 Maintain accident records and manage the High Accident Location and Analysis Program as a proactive system of detecting and correcting potential traffic safety I hazards on public roadways. 5. Provide an annual Traffic Signal Report summarizing traffic safety at existing traffic signals and evaluating unsignalized locations for future signal installation. I 6. Monitor regional and local requirements related to the California Clean Air Act. ACTIVITY STATISTICS I Traffic Engineering completed 138 traffic counts, 24 speed surveys, 36 Traffic Safety Committee agenda items, and reviewed over 150 traffic control plans in FY 1994-95. The City of Poway became the first city in the state to be recognized as a Traffic Safety City The I program recognizes cities who take a proactive approach to improving traffic safety for its citizens. poway participated in several grant programs sponsored by the California Office of I Traffic Safety. The programs provided a method of identifying drug and alcohol impaired drivers, provided a radar speed trailer to help reduce speeding and provided funding for creation of the High Accident Location and Analysis program. A similar Traffic Engineering I workload is anticipated for FY 1995-96. In addition to similar numbers of traffic counts, speed surveys and Traffic Safety Committee agenda items, Traffic Engineering will manage the coordination retiming of the North poway Signal System and the construction of a closed I circuit video traffic surveillance system at poway Road and Community Road. SIGNIFICANT ACTIVITY PROGRAM CHANGES None. I "j ftr" {ft 157 I ' .. TRAFFIC ENGINEERING I Engineering Services Department Division No: 604 Division Budget Detail Obj. 1993-94 I 1994-95 1994-95 1995-96 1995-96 Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Ran e Position Title I 298.0 Sr Civil Engineer 66,890 66,330 66,998 66,330 66,330 238.9 Engineering Tech 40,102 36,740 36,730 36,740 36,740 I 202.6 Secretary III 29,842 29,540 29,540 29,540 29,540 1110 Salaries - Regular 136,834 132,610 133,268 132,610 132,610 I 1140 Salaries - Overtime - - - - - 1300 Employee Benefits 42,281 45,370 44,924 49,860 49,860 I .................179...115 ..............177980. ....... .....1.78192 ................1824'70 ................182470 o erations and Maintenance I 1714 Contract Engineering Services - 500 - 500 500 1714d Traffic Engineering 6,523 9,600 7,541 9,600 9,600 I 3110 Reimbursed Mileage 1,800 1,800 1,800 1,800 1,800 3120 Vehicle Operations 160 700 192 300 300 I 3130 Vehicle Maintenance 652 880 1,018 880 880 3140 Travel and Meetings 223 200 149 240 240 I 3310 Telephone 689 820 1,086 820 820 4308 R&M Equipment 639 1,080 812 1,080 1,080 I 4518 Small Tools 21 120 107 120 120 4710 Office & Stationery Supplies 1,026 1,200 972 1,200 1,200 4730 Photographic/Copy Supplies 77 150 135 150 150 I 4750 Safety Supplies 35 100 - 100 100 4760 Operating Supplies 392 650 613 650 650 I 4908 Education and Training 632 750 639 750 750 4922 Printing - 100 293 250 250 I 4924 Publications and Dues 225 380 484 380 380 5510 Capital Outlay Rental - Vehicles 2,100 2,450 2,450 4,250 4,250 I 5520 Capital Outlay Rental-Other 1,470 1 ,480 1,480 2,320 2,320 5530 Capital Outlay Rental - Office 1,580 2,590 2,590 2,160 2,160 I .. 18244 ..r25550 ............22361 ii z7556 iZ7!55o I 6122b Computer hardware - - (118 - - 6128 Photographic Equipment - - - 1,000 1,000 I 158 I CONSTRUCTION MANAGEMENT I I ACTIVITY DESCRIPTION I The Division's primary function is to provide construction management services for the I duration of the Scripps poway Parkway Project. ACTIVITY GOALS AND OBJECTIVES I 1 Provide construction management and inspection for the Scripps Poway Parkway project. I This division is intended to be temporary, and is planned to be dissolved upon completion of the Parkway project. I 2. Provide coordination of the construction related activities, and coordination of the various agencies' personnel as to expedite the completion of the project on time and I within budget. 3. Provide construction documentation that will reduce claims against the City I SIGNIFICANT ACTIVITY PROGRAM CHANGES I The division is newly created and will be eliminated upon completion of the Parkway Project. I I I I I I I I 159 I CONSTRUCTION MANAGEMENT - SCRIPPS POWAY PARKWAY I Engineering Services Department Division No: 605 Division Budget Detail Obj. 1993-94 1994-95 1994-95 1995-96 1995-96 Code Ex ense Classification Actual A roved Actual Pro osed A roved I Personnel Ex ense Ran e Position Title I 269.2 Engin. Serv Inspec. Sup. - - - 49,740 49,740 254.2 Engin. Services Insp. - - - 42,800 42,800 I 202.6 Secretary II - - - 23,130 23,130 1110 Salaries - Regular - - - 115,670 115,670 I 1130 Salaries - Overtime - - - 3,000 3,000 1300 Employee Benefits - - - 39,840 39,840 1/158510.......1585+0 o erations and Maintenance I 3110 Reimbursed Mileage - - - 500 500 3120 Vehicle Operations - - - 1,000 1,000 I 3130 Vehicle Maintenance - - - 1,500 1,500 3140 Travel and Meetings - - - 250 250 I 3310 Telephone - - - 2,000 2,000 4120 Other Contractual Services - - - 1,000 1,000 I 4308 R&M Equipment - - - 100 100 4318 R&M Radios - - - 100 100 4516 Small Tools - - - 100 100 I 4710 Office & Stationery Supplies - - - 2,000 2,000 4730 Photographic/Copy Supplies - - - 500 500 I 4750 Safety Supplies - - - 150 150 4799 Other Supplies and Materials - - - 250 250 I 4922 Printing - - - 300 300 4924 Publications and Dues - - - 200 200 I 5510 Capital Outlay Rental - Vehicle - - - 1,070 1,070 I 111020 i (11020 I ....................., .......... ,. I ..,',','"'""',','",..,,,, - - 169530 I 161 CITY OF POWAY I PROGRAM OVERVIEW I "",;,'--'-"'-','-'----""";';"':-".-,-.,.-.;.".-.,'"'..:,.,.:.,.,:,.,..;...-,..-:.,.,.:.,...,.,...,................'..........,...,.....,...:.,.:.. :;[~er!~t: I !~"_~i~;I I Community Service Programs $305,070 $246,500 I I OVERVIEW COMMENTARY I The City of poway Program Budget reflects the allocation of the City's financial resources for the purpose of providing specialized services. The mix of programs funded for FY 1995-96 is designed to I provide a broad range of community safety and recreation programs ranging from 2 to 5 years in length. Activities budgeted in the Program section of this document are distinguished from Department program expenditures to provide for funding over multiple years. I For FY 1995-96, funding is provided for continuing operation of Blue Sky Ecological Reserve, the YMCA PRYDE Program, and the COPS FAST Juvenile Intervention Program. I I I I I I I I I 162 I CITY OF POWAY I PROGRAM COMMENTARY I 1683 BLUE SKY ECOLOGICAL RESERVE INTERPRETIVE SERVICES I The Council has appropriated $100,000 over a three-year period to provide interpretive services at Blue Sky Ecological Reserve. The funding provides for staffing of the reserve with a part-time I wildlife interpreter position. Through December 31, 1994, operational costs were shared by the City and the State Department of Fish and Game. From January 1, 1995 through June 30, 1996, the interpretive services at Blue Sky will be staffed by San Diego County utilizing funding by the I City of Poway. Program Budoet Funding Source I Prior Year Approp.jExpenditures - $100,000 General Fund (#100) 1684 YMCA PRYDE PROGRAM I This is an after school program operated by the YMCA at Meadowbrook Middle School. The PRYDE program was implemented in FY 1994-95 to provide services primarily to at-risk youth. The program includes homework assistance, tutoring, structured recreational activities, I community service events, leadership training, and career awareness. It is projected that approximately 120 to 150 youth will participate in FY 1994-95. The YMCA PRYDE program receives financial assistance from the Americorps program as well as an allocation from the City I of Poway, totaling $95,000 over a three-year period. Program Budoet FundinQ Source I Prior Year Approp.jExpenditures - $95,000 General Fund (#100) 1688 COPS FAST JUVENILE INTERVENTION I The program provides funding for a deputy sheriff position dedicated for performing juvenile intervention work. The program is designed to reduce crimes committed by juveniles through I pro-active counseling of "at risk" juveniles and by providing reactive diversion activities for minor offenders. The program reaches juveniles who do not have access to either the DARE or Gang officers. In addition to funding provided by the City of Poway, this three-year program receives I $75,000 in federal grant funds to offset total program costs of $186,750. Proaram Budoet Fundino Source I FY 95-96 - $62,250 General Fund (#100) - $37,250 Grant Fund (#248) - $25,000 1689 RESIDENT SURVEY I During FY 1994-95, the City started work on a citywide resident survey. The purpose of the survey, scheduled to be completed in early FY 1995-96, is to determine and prioritize community interests and service level needs. I Program Budget Fundino Source FY 95-96 - $30,000 General Fund (#100) I I ".',,\,, ... r. "':" . I 163 I CITY OF POWAY I I Project Total Prior 1995-96 1996-97 1997-98 1998-99 Code Project Description Approp./ Appro- Estimate Estimate Estimate Expenditures priation I 1683 Blue Sky Ecological 100000 I Reserve I I 1684 YMCA PRYDE Program 95000 I I I I 1688 COPS/FAST Program 62250 62250 62250 I I I I 1689 Resident Survey 30000 I I I 164 I CITY OF POWAY PROGRAM COMMENTARY 5971 COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION PROGRAM This loan program provides funds to low- and very-low income homeowners for health and safety and other specified improvements to their primary residence located within the City of Poway This program preserves and rehabilitates existing housing stock in the community which is owned and occupied by income-qualified homeowners. Loans are available at an amount up to $8,000 per applicant which may convert to a grant at a rate of 10 percent each year for every year the home is occupied by the applicant, with the entire amount converting to a grant at the end of ten years. This program was initiated in 1995 and is a part of the City's Twentieth-Year Community Development Block Grant Program. The program is currently staffed by part-time consultants from the firm of Comprehensive Housing Services Inc., with staff support from the Redevelopment and Housing Division of the Redevelopment Agency. I Procram Budget Fundinc Source FY 94-95 - $110,070 Community Development Block Grant I FY 95-96 - $154,250 I I I I I I I I I w .. 165 - I CITY OF POWAY I I I Project Total Prior 1995-96 1996-97 1997-98 1998-99 Code Project Description Approp.j Appro- Estimate Estimate Estimate Expenditures priation I 5971 COBG Rehabilitation Program 110070 154250 I I I I I I I I I I I I I Activity Total 305070 246500 62250 62250 I I I I I I I I I I I I I I I I I I I CITY OF POWAY FINANCIAL PROGRAMS: 1995-1996 CAPITAL IMPROVEMENT PROGRAM I 168 CITY OF POWAY CAPITAL IMPROVEMENT PROGRAM OVERVIEW SOURCE AND APPLICATION OF FUNDS FISCAL YEAR 1995-1996 FUNDING SOURCES General Fund $ 195,000 Sewer Fund 550,000 Street Development Fund 157,576 Park Fund 28,000 Water Fund 3,327,300 Drainage Fund 702,424 Grant Fund 216,218 Municipal Fund 14.500 TOTAL ~5.191.018 FUNDING APPLICATIONS Government Buildings $ 77 ,900 Streets and Highways 234,928 Flood Control and Drainage 702,424 Parks and Open Space 238,466 Sewer Improvements 50,000 Water Improvements 3,827,300 Traffic Signals 60.000 TOTAL ~5.191.01e . 1 169 1 CITY OF POWAY CAPITAL IMPROVEMENT PROGRAM OVERVIEW I....................................................................................... ;~I~~lllll_II~I_ :",',:,;-,:"",,:::,:,,::::>,,:>,':":':;:-"':::":":::::,:\:::::::':::::,::-::":::::-,",:::::::," ..............................>;[otar.......................... ..... :.:.,',......:.........-:...:..,.,-,,'-.;.:;... '""'":"'::"""':''''':''-'-'''',',', :.:.::::.,.;.:.;.;.:-:.--:.:.....<...:.,...,:. .;...:.....'....,,'.,,'.:-,,'..:..;.:.:. ;;;imlm~;~' ;i I................ ................... ....... .... ................~;~ I... ..........gxp~n~'[~~; ................B~q41~m~~ Vi $ 1,944,185 Streets & Highways $ 1,709,257 $ 234,928 $ 1,944,185 I 660;500 Traffic Signals 600,500 60,000 660,500 I Aood Control & 990,124 Drainage 287,700 702,424 990,124 I 562,418 Government Buildings 484,518 77 ,900 562,418 983,442 Parks and Open Space 744,976 238,466 983,442 I 7,946,809 Water Improvements 4,119,509 3,827,300 7,946,809 I 3,759,797 Sewer Improvements 3,709,797 50,000 3,759,797 I ................\i..........$1..1e56...25~ ....\...........$$'1.91i818 ... ..................$16.841...275 ;.".,.' ".: ",',.'...",,'. . .,: .,.- ..;.;,-........,.... .."'.' ....", ",,-",.,,",,",".,.", .':' '.', , ,-;",;.',:-',,:;';.-:,..,-,-.-..;.;.' ""-:;' .... "-. .-................ '.;.... -........: ,:,,'_':'-:-"'-':--:". .,. ,. :<,:;:., :::":::.' ':":::::'::':;"::. : ;:,'-':::: :,':-:':.;,:...._,t,_ ....,.; ,',/: :':::':":/::.-:-_:_._: (:_._..,::_,_::J".;.::_,:,:..,_.: ::: '::,:::Y:::::;\ -,::;:-..:.;....t._,_::..,:-:-,,::~r:....: _::~_,_.,_: I OVERVIEW COMMENTARY The Capital Improvement Program of the City of poway represents an organized plan for addressing I the physical needs of the community. The pages which follow add to the five-year Capitallmprovemen Program that began during fiscal year 1982-83, As the budget is approved each fiscal year, it will be possible to review progress being made, costs incurred to date, and the implications of inflation on I future costs. The improvements as set forth in this budget fall into the seven major categories: Streets and I Highways, Traffic Signals. Flood Control and Drainage, Government Buildings, Parks and Open Spaces Water Improvements, and Sewer Improvements. In the Mure as needs are identified, attempts will be made to prioritize additional projects as well as identify probable funding, The five-year program, which I will be updated annually, will assist in allocating capital improvement funds and enable the City of poway to attain its goals in a reasonable period of time. I I I I 170 CITY OF POWAY PROJECT COMMENTARY 1224 BUS BENCHES Installation of bus benches at various locations around the City, Cost Estimate - $36,500 FY 90-91 - $20,000 FY 91-92 - $16,500 1234 REALIGNMENT STUDY. HIGH VALLEY ROAD This project involved preliminary study of the realignment of High Valley Road, Cost Estimate - $337,800 FY 91-92 - $112,800 FY 94-95 - 225,000 1235 HANDICAP ACCESSIBILITY RENOVATION This project provides for installation of handicap a9cessibility at various city sidewalks and ramps in compliance with Federal Americans with Disabilities Act (ADA). Cost Estimate - $34,779 Fundina Source - FY 95-96 CDBG Grant (#241) $4,712 FY 92-93 . $30,067 FY 95-96 - $ 4,712 ., I 171 I CITY OF POWAY I 1 Total Total 1999- Project Estimated Prior 1995-96 1996-97 1997-98 1998-99 2000 I Code Project Description Cost Approp. Approp. Estimate Estimate Estimate Estimate 11224 Bus Benches 36500 36500 I I I 1234 Realignment Study - 337800 337800 High Valley Road I I I I 1235 Handicap Accessibility 34779 30067 4712 Renovation I I I I I I 172 CITY OF POWAY PROJECT COMMENTARY 1236 POWAY ROAD BUSINESS CENTER MONUMENT SIGNS This project provides for the design, fabrication and installation of monument signs to be located on the north and south sides of poway Road adjacent to commercial centers. The signs will identify address ranges of commercial centers to enable drivers to readily locate the businesses along the poway Road commercial corridor. Cost Estimate - $43,000 FY 91-92 - $ 1,378 FY 92-93 - $41,622 1238 COMMUNITY KIOSK SIGN PROJECT This project provides for the installation of five community event kiosks at major points throughout the city. Cost Estimate - $9,700 FY 92-93 - $9,700 1239 RECYCLING GRANTS This project proposes to cover the cost of fees and permit associated with improvements to be made at the poway Recycling Center on Garden Road. Cost Estimate - $4,000 1 FY 92-93 - $4,000 I I 173 I CITY OF POWAY I I Total Total 1999- I Project Estimated Prior 1995-96 1996-97 1997-98 1998-99 2000 Code Project Description Cost Approp. Approp. Estimate Estimate Estimate Estimate I 1236 poway Road Business Center Monument Signs 43000 43000 I I I I 1238 Community Kiosk Sign I Project 9700 9700 I I I 1239 Recycling Grants 4000 4000 I I I I I 174 CITY OF POWAY PROJECT COMMENTARY 1240 POMERADO BIKE LANE This project involves the design and construction to widen Pomerado Road for a new bike lane. Cost Estimate - $250,000 FY 92-93 - $ 50,000 FY 93-94 - $200,000 1243 BUDWIN LANE PAVEMENT This project involves the road paving and installation of drainage improvements along the Budwin Lane-Huntington Gate boundary which would prevent a recurrence of the damage caused by last winter's rains. Cost Estimate - $272,000 FY 92-93 - $272,000 1245 USED OIL RECYCLING This project involves the establishment of a used oil recycling program. This program addresses residential public education and collection of used oil and oil filters within the City's jurisdiction. Cost Estimate - $36,670 Fundina Source - FY 95-96 Recycling Grants (#245) $15,980 FY 93-94 - $20,690 FY 95-96 - $15,980 1246 BUS STOP IMPROVEMENTS This project provides for the construction of necessary bus stop improvements to meet ADA standards and other miscellaneous improvements. Cost Estimate - $10,000 FY 94-95 - $10,000 I, 175 I CITY OF POWAY I II Total Total 1999- I Project Estimated Prior 1995-96 1996-97 1997-98 1998-99 2000 I Code Project Description Cost Approp. Approp. Estimate Estimate Estimate Estimate 11l24O Pomerado Bike Lake 250000 250000 1 I 1\243 Budwin Lane Pavement 272000 272000 I .' I I 11245 Used Oil Recycling 36670 20690 15980 I I I 1m46 Bus Stop 10000 10000 Improvements I I 1 I' 176 CITY OF POWAY PROJECT COMMENTARY 1247 HIGHWAY 67 TREE PLANTING/TRAILS This project provides for the planting of 600 oak trees in the right-of-way, Highway 67, adjacent to the east City boundary. The project is funded by CalTrans. Cost Estimate - $85,000 FY 94-95 - $85,000 1248 ACQUISITION OF SDG&E STREET LIGHTS This project involves the acquisition of SDG&E street lighting facilities in Poway. Cost Estimate - $610,500 FY 94-95 - $610,500 1249 LAKE POWAY ROAD LANDSCAPE PROJECT This project provides for the costs associated with design, development, and implementation of appropriate landscaping along Lake poway Road. Cost Estimate - $30,000 Funding Source - FY 95-96 Street Development Fund $30 000 FY 95-96 - $30,000 I. 177 I CITY OF POWAY I I . Total Total 1999- Project Estimated Prior 1995-96 1996-97 1997-98 1998-99 2000 I Code Project Description Cost Approp. Approp. Estimate Estimate Estimate Estimate 11247 Highway 67 Tree Planting/Trails 85000 85000 I 1 11248 Acquisition of SDG&E Street Ughts 610500 610500 I I 11249 Lake Poway Road Landscape Project 30000 30000 I 1 I I I 1 I', 178 CITY OF POWAY PROJECT COMMENTARY 1250 METATE LANE CONSTRUCTION This project provides for reconstruction of the southern half (20-ft wide) of Metate Lane from Pomerado Road to Montauk Street including improvements to the existing drainage system. Cost Estimate - $127,576 Fundina Source - FY 95-96 Street Development Fund $127,576 FY 95-96 - $127,576 1252 HOUSEHOLD HAZARDOUS WASTE This project involves the collection of household hazardous waste. Cost Estimate - $56,660 Funding Source - FY 95-96 Recycling Grants (#245) $56,660 FY 95-96 - $56,660 I 179 I CITY OF POWAY 1 1 Total Total 1999- Project Estimated Prior 1995-96 1996-97 1997-98 1998-99 2000 I Code Project Description Cost Approp. Approp. Estimate Estimate Estimate Estimate 1250 Metate Lane Construction 127576 127576 I I I 1252 Household Hazardous I Waste 56660 56660 I I I I I I I I 1 ACTIVITY TOTAL 1944185 1709257 234928 1 180 CITY OF POWAY PROJECT COMMENTARY 1312 TRAFFIC SIGNAL SYNCHRONIZATION This project provides for the synchronization of poway Road traffic signals. The first phase of this project includes a study which explores the feasibility, alternative, and costs of a synchronization system. Cost Estimate - $514,000 FY 88-89 - $ 14,000 FY 89-90 - $500,000 1313 HIGH ACCIDENT LOCATION ANALYSIS This project will study intersection locations where there are a high number of accidents and will recommend solutions. Cost Estimate - $56,500 FY 89-90 - $16,000 FY 93-94 - $40,500 1321 TRAFFIC SIGNAL CONTROLS This project involves the North poway signal timing project. Expenses to be reimbursed by Congestion Mitigation Air Quality Grant. Cost Estimate - $30,000 FY 94-95 - $30,000 1323 CMAQ VIDEO TRAFFIC SURVEILLANCE This project involves the design of video traffic surveillance at Poway Road and Community Road. Cost Estimate - $60,000 Fundina Source - FY 95-96 Traffic Safety Grants (#246) $60,000 FY 95-96 - $60,000 ! I 181 I CITY OF POWAY I I Total Total 1999- Project Estimated Prior 1995-96 1996-97 1997-98 1998-99 2000 I Code Project Description Cost Approp. Approp. Estimate Estimate Estimate Estimate 1312 Traffic Signal 1 Synchronization 514000 514000 I 11313 High Accident Location 1 Analysis 56500 56 I 1 I 1321 Traffic Signal Controls 30000 30000 I I I 1323 CMAQ Video Traffic Surveillance 60000 60000 I I I ACTIVITY TOTAL 660500 600500 60000 I 182 CITY OF POWAY PROJECT COMMENTARY 1411 TNT OAK KNOLL DRAINAGE IMPROVEMENT This project provides funds for reimbursement to developer for drainage improvements on Oak Knoll Road. Cost Estimate - $7,700 FY 89-90 - $7,700 1418 AVENIDA FLORENCIA SOUTH OF AVENIDA LA VALENCIA This project proposes to install a replacement for the existing low-flow drainage crossing to provide 100 years flow protection. Cost Estimate - $209,000 Funding Source - FY 95-96 Drainage Fund $149,000 FY 93-94 - $ 60,000 FY 95-96 - $149,000 1419 BUCKSKIN/METATE DRAIN RECONSTRUCTION This project will reconstruct an existing 3Q-inch CMP storm drain and inlets between Buckskin Trail and Metate Lane. Cost Estimate - $53,424 Funding Source - FY 95"96 Drainage Fund $(46,576) FY 93-94 - $100,000 FY 95-96 - $(46,576) 1420 WILLOW RUN DRAINAGE IMPROVEMENT This project will reconstruct an existing drainage ditch from the west end of Willow Run Road to an existing pipe at the edge of Painted Rock Elementary School. Cost Estimate - $30,000 FY 93-94 - $30,000 I I 183 I CITY OF POWAY I I Project Total Total 1999- Estimated Prior 1995-96 1996-97 1997-98 1998-99 2000 I Code Project Description Cost Approp. Approp. Estimate Estimate Estimate Estimate 1411 TNT Oak Knoll I Drainage Improvements 7700 7700 I 11418 Avenida FJorencia I South of Avenida La Valencia 209000 60000 149000 I I 1419 Buckskin/Metate Drain I Reconstruction 53424 100000 (46576) I' I .' 1420 Willow Run Drainage Improvement 30000 30000 I I I Ii 184 CITY OF POWAY PROJECT COMMENTARY 1421 ORANGE BLOSSOM DRAINAGE REPAIRS This project will replace two damaged 6O-inch cmp storm drains at Orange Blossom and Midland Road, along with the connection to the existing concre