Final Budget FY 1994-1995
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~ CITY OF POWAY
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.1' FINANCIAL
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~ PROGRAM
7
1994 - 1995
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CITY OF POWAY
I CITY COUNCIL AND REDEVELOPMENT AGENCY
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I DON HIGGINSON, MAYOR AND CHAIRMAN
I SUSAN CALLERY, DEPUTY MAYOR AND VICE-CHAIRMAN
MICKEY CAFAGNA
I BOB EMERY
I BETTY REXFORD
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I CITY OF POWAY
I BUDGET REVIEW COMMITTEE
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I JAMES CROSBY
I MARY CROSS
JERRY HARGARTEN
I WILLIAM HICKEY
I BETTY REXFORD
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I Prepared by:
Administrative Services Department
Peggy A. Stewart, Director
I Christine Tsung, Finance Manager
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I CITY OF POWAY
I DIRECTORY OF CITY OFFICIALS
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I CITY MANAGER
I JAMES L. BOWERSOX
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I ASSISTANT CITY MANAGER DIRECTOR OF ENGINEERING SERVICES
I JOHN D FITCH MARK S. WESTON
I CITY ATTORNEY DIRECTOR OF PLANNING SERVICES
STEPHEN M. ECKIS REBA WRIGHT-QUASTLER
I CITY CLERK/TREASURER DIRECTOR OF PUBLIC SERVICES
I MARJORIE K. WAHLSTEN JAMES R. WILLIAMS
DIRECTOR OF ADMINISTRATIVE SERVICES DIRECTOR OF REDEVELOPMENT SERVICES
I PEGGY A. STEWART WARREN H. SHAFER
I DIRECTOR OF COMMUNITY SERVICES DIRECTOR OF SAFETY SERVICES
ROBERT L. THOMAS MARK A. SANCHEZ
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I CITY OF POWAY
I REDEVELOPMENT ADVISORY COMMITTEE
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CARLTON (DUKE) AYERS
I RICHARD BURKE
I DAVID CHURCHILL
JAMES CROSBY
I FRANCES DAVENPORT
I DARWIN DRAKE
ALAN DUSI
I JOYCE EISWALD
I STEPHEN KUPTZ
I MARGARET LESTER
GORDON MEYER
I MARY MITCHELL
I TOM TREMBLE
BOB WOLINSKI
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I TABLE OF CONTENTS
I Guide to Reading the Budget Document i
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I City Manager's Letter of Transmittal .. . .. vii
Program Expenditures . . . . . ix
Budget by Fund xi
I Employee Positions, Classifications, and Salary Ranges xv
Revenues by Funds and Sources 1
Summary of Sources and Uses of Funds 11
I Fund Activity Detail . . 15
General . .. 16
Street Improvement - Gas Tax Fund 17
I Park Improvement and Coastal Sage Fund 18
Drainage Fund (Funds 231 and 232) .. . 19
Grant Funds . . . . . 20
I Special Assessment Districts Fund (Funds 261 and 275) 21
Street Development Fund (Funds 221 and 222) 22
Proposition "A" Sales Tax Fund 23
I Municipal Improvement Fund 24
Community Facilities District #1 25
Community Facilities District #88-1 26
I Comunity Facilities District 1990 #88-1 27
Debt Service Fund 28
Debt Service Fund - Community Facilities District #1 29
I Debt Service Fund - Community Facilities District #88-1 30
Water Fund 31
I Sewer Fund 32
Capital Replacement Fund 33
Trust Funds 34
I Library Endowment Fund 35
Performing Arts Donation Fund 36
I Bond Interest and Redemption 37
Statement of Fund Balances and Reserves 39
Redevelopment Agency Loans Payable to City 41
I Department Operating Budgets 43
Legislative and Administrative: City Council 44
I Legislative and Administrative City Clerk 48
Legislative and Administrative. City Attorney 52
Legislative and Administrative City Manager 56
I Department of Administrative Services .. .. 60
Department of Community Services 80
Department of Planning Services 94
I Department of Public Services 104
Department of Safety Services 132
Department of Engineering Services 144
I Housing Administration 156
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I TABLE OF CONTENTS
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City of Poway Capital Improvement Program . . 169
- Parks and Recreation Plan 210
I poway Redevelopment Program -- 1994-1995.
Revenue by Funds and Sources 211
I Statement of Fund Balances and Reserves 215
poway Redevelopment Agency - Administrative Fund and
Capital Projects Fund 217
I poway Redevelopment Agency - Debt Service Fund . . 218
poway Redevelopment Agency - 1986 Tax Allocation Bond 219
poway Redevelopment Agency - 1989 Tax Allocation Bond 220
I Poway Redevelopment Agency - Poinsettia Mobile Home Parks 221
poway Redevelopment Agency - Low/Moderate Income Housing 222
poway Redevelopment Agency - 1990A TAB 223
I poway Redevelopment Agency - poway Royal Mobile Home Park Fund 224
poway Redevelopment Agency - 1991 Certificates of Participation 225
poway Redevelopment Agency - Haley Mobile Home Park Administration . . 226
I poway Redevelopment Agency - Capital Improvement Projects - 1993 TAB 227
Bond Interest and Redemption 229
I poway Redevelopment Agency - Administrative Operating Budget 231
Redevelopment Agency Organization Chart 232
Director of Redevelopment Services 234
I Redevelopment and Housing 236
Economic Development 238
Program Overview 241
I Redevelopment Capital Improvement Program 249
Map - paguay Redevelopment Project Area 300
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Appendix A - Resolution Adopting 1994-1995 City Financial Program 301
I Appendix B - Resolution Adopting 1994-1995 Redevelopment Agency Financial Program 307
Appendix C - Chart of Expense Accounts and Definitions 311
Appendix D - Chart of Revenue Accounts and Definitions 327
- Appendix E - City Council Immediate and Short-Term Goals 343
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I GUIDE TO READING THE BUDGET DOCUMENT
I Every year, the City of poway prepares a budget for the upcoming fiscal year which
serves as the City's financial plan. Although the budget serves as a control document
I for the City Council and staff, its primary purpose is to provide information to citizens and
other interested parties about the financial health and activities of the City as a municipal
corporation.
I This guide was prepared to assist citizens and other individuals who may not be familiar
with public budgeting and finance to read and interpret this document. A great deal of
I information is provided in the budget beyond dollars and cents. One just needs to know
how and where to look for it!
I Gettina Started
I An excellent place to begin to examine the budget is the City Manager's Letter of
Transmittal which provides a philosophical as well as factual summary of the City's
financial plan.
I Next, the Budget by Fund pages show expenditures for each Department and its divisions
spread across the City's major funds. You will note that the General Fund shows
I expenditures for all Departments, while the other funds show expenditures for certain
ones. This is another illustration of the fund accounting nature of government which
restricts certain revenues to expenditures for limited purposes.
I The next pages summarize and describe the City's work force. The number of authorized
full-time positions is shown in comparison to the prior year New positions and position
I deletions are mentioned by title. Each full-time job classification authorized in the budget
is then listed alphabetically by title with its corresponding monthly salary range.
I Next, you will notice that the budget is actually divided into two plans. One is the
Operating and Capital Budget of the City The other is the Operating and Capital Budget
of the poway Redevelopment Agency An operating budget is the financial plan for the
I day-today operations of the City or the Agency; a capital budget is the financial plan for
acquiring or constructing major municipal facilities such as streets, drainage systems and
parks.
I The City's Operatina Budaet
I The first section following this guide is "Revenues by Fund and Source." This group of
pages outlines the City's revenues, or the dollar resources the City receives.
I Governments account for money in funds, which separate available dollars according to
how they may be used. The largest fund is the General Fund whose revenues may be
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Guide to Reading the Budget Document I
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used to provide any government service. Other funds are restricted as to how their
revenues may be used. There will be more information on the City's various funds later I
in this document.
Notice that the revenues are shown by fund and by revenue type; for example, "Property I
Taxes-Current," under the General Fund. Every type of revenue has a four-digit number
in front of it. In the back of the budget document is the "Chart of Revenue Accounts and
Definitions," Appendix D The four-digit numbers are listed in ascending order and next I
to each is a description of each revenue type. Analyzing the City's revenues will give you
an idea of where the City gets its money, how much of it is restricted and how much may I
be used for general purposes. You'll also be able to compare amounts of money
between the prior fiscal year and the proposed/approved new year.
Key' I
1993-94 1993-94 1994-95 1994-95
Budoet Actual Proposed Aoproved I
7111 Property Taxes-Current $3,153,430 $3,217,493 $3,272,700 $3,272,700 I
This number identified the The The The The
revenue source in the "Chart projected actual total projected projected I
of Revenue Accounts and revenue for year revenue for revenue for
Descriptions" in Appendix D the fiscal revenue the next the next
year fiscal year fiscal year I
In the in the final
proposed budget
budget I
Following the Revenue pages is the "Summary of Sources and Uses of' Funds." These
pages list all of the City's major fund types, describe them and display summarized dollar I
amounts of money going into and out of each fund. These numbers are broken down into
more detail on the pages following the Summary Note that the page numbers directing
you to each fund's detail are referenced in each fund description. I
The Fund Activity Detail pages allow comparison of prior year budgets' actual flow of
money, in as revenues, and out as expenditures ortransfers. I
Some funds have borrowed money (incurred debt) through the issuance of bonds. On
the page following the Fund Activity Detail pages is a summary of the bonded I
indebtedness of each fund. These dollars are used to repay interest and principal on the
debt.
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I Guide to Reading the Budget Document
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I Next, as a grand summary, the "Statement of Fund Balances and Reserves" follows all
the previous pages described. The City's major funds are listed vertically on the left-hand
side of the page. Horizontally, dollar amounts are shown to track the status of each fund
I from its beginning balance through to its expected year-end position.
After the Statement of Fund Balances and Reserves, more detail regarding the
I expenditure side of the budget is provided, again moving from summary to detail.
The Program Expenditures page lists the seven major City departments and what each
I plans to spend in the three major program expenditure categories:
1 Personnel - The cost of salaries, fringe benefits and other employee-related costs.
I 2. Operations and Maintenance - The cost of doing business day to day in supplies,
materials, and services.
I 3. Capital Outlay - The cost of major nonrecurring purchases of $500 or more with a
useful life of three or more years. Examples are office furniture, vehicles and larger
I pieces of equipment.
It is common for the total of all program expenditures to be referred to as "the budget,"
I even though it is only the expenditure side of the entire budget picture.
What follows next is the heart of the City's Operating Budget detail. For each of the City's
I seven major departments, an activity overview is provided in which the major expenditure
categories--personnel, operations and maintenance, and capital outlay--are summarized
and compared to prior years. A narrative commentary providing a description of the
I composition of the department and its purpose in the governmental organization is
backed up by an illustrating organization chart on the facing page.
I Following the Departmental Overview, each division of the department will show two
facing pages of activity detail. The narrative page includes a descriptioFl of the major
I functions of the division, the division's goals and objectives, work load activity statistics
for prior and proposed years, and a section entitled Significant Activity Program Changes.
This last section points out and explains larger dollar increases or decreases and the
I expense account where each significant activity program change is reflected.
The facing page contains the actual dollar amounts to be spent to achieve the division's
I goals and objectives. You will note that the major expenditure categories (personnel,
operations and maintenance, and capital outlay) are further divided into particular types
of expenditures. Each expenditure type has a three-digit number preceding it. In the
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back of the budget book is the "Chart of Expense Accounts and Definitions," Appendix I
C Expense account numbers are listed in order, with a definition following each one. I
These definitions give a more detailed description of what costs are included in each
expense account.
In comparing the expense account dollar amounts between fiscal years, the narrative I
section, Significant Activity Program Changes, is the key to explaining major differences.
Key: I
1992-93 1993-94 1993-94 1994-95 1994-95 I
Actual Approved Actual Proposed Approved
4922- Printing $250 $300 $300 $300 $300 I
This number The actual The The The The
identified the amount approved actual proposed approved I
expense account spent by budget amount budget budget
in the Chart of year end. amount. spent in amount. amount.
Expense FY 1993-94 I
Accounts and
Descriptions I'
The numbers in parentheses next to Position Titles indicate when there is more than one
position of that title authorized. If there is an FT, PT and/or T after the Position Title, this I
indicates that the position is full-time, part-time, and/or temporary
The City's Capital Improvement Budaet I
Capital Projects are the acquisition or construction of major public facilities such as
streets, sewers, water systems, parks, and government buildings, They are often the kind I
of projects that take more than one budget year to complete.
The Capital Improvement Budget, like the operating budget, shows revenues in and 1
expenditures out, but also details expenditure projections over multiple budget years.
The revenue page indicates which funds are contributing to the Capital Improvement I
Program. The Program Overview summarizes expenditures by type of improvement to
show the total estimated cost of planned projects, what has been spent on planned
projects, the proposed year's expenditure levels, and the amount of the total estimated I
cost that has been incurred to date.
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I The Program Detail pages list each project with a short description and code number
corresponding to the activity. Cost estimates for each fiscal year appear on the left hand
I side with the contributing funds listed to the right, under the project description. On the
facing page, the costs are shown spread across the next five fiscal years according to
an acquisition/construction plan.
I The dollar amounts budgeted for the proposed fiscal year can be tied back to the
operating budget's "Statement of Fund Balances and Reserves" under the Capital Projects
I column.
Each year the Program is adjusted to reflect actual performance so the costs of the City's
I Capital Improvement Program can be historically tracked.
The Powav Redevelopment Aaencv Budget
I The budget of the Redevelopment Agency is patterned after the City's budget and
includes the same elementsnan operating and a capital improvement budget.
I Revenues of the Agency, like those of the City, are listed by the four-digit account
numbers found in Appendix D. Fund activity detail pages follow, and the Agency has its
I own "Statement of Fund Balances and Reserves."
The organization chart of the Agency indicates its relationship to the City of Poway' The
I City Council acts as the Agency's Board of Directors, and the City Manager is its
Executive Director.
I The operating budget covers the day-to-day administrative affairs of the Agency Note
that the format of the Agency's operating budget detail parallels that of the City's
operating budget.
I The Redevelopment Agency Capital Improvement Budget is set up using the same format
as the City's Capital Improvement Budget.
I More Information is Available
I The Administrative Services Department prepares the budget document you have just
read about. In addition to the published document, City staff retains files of detailed
I backup material.
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Backup documentation is reviewed by the Budget Review Committee, appointed from I
among Poway's citizens by the City Council. This Committee spend many hours with
staff each year prior to budget adoption, examining the detail behind the proposed
budget. These files are also available for review by the general public, by appointment I
with the Administrative Services Department, as early as the month of May prior to a new
fiscal year
The Budget is considered by the City Council in public hearings at every regular City I
Council meeting in June. Public comment is invited and will be considered by the City I
Council at these hearings.
In addition to the above, any person having questions about the financial plan may I
contact the Administrative Services Department. We are pleased to answer any inquiries
to the best of our ability
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I CITY POWAY vi i
OF
DON HIGGINSON, Mayor
I SUSAN CALLERY Deputy Mayor
BOB EMERY Council member
MICKEY CAFAGNA. Councilmember
I BE1TY REXFORD. COlmcilmemher
I May 13, 1994
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I Dear Honorable Mayor and Councilmembers.
The proposed Financial Program for Fiscal Year 1994-95 has been prepared in an
atmosphere of cautious optimism. The combined efforts of the staff, City
I Council, and Budget Review Committee to "rightsize" and to seek alternative
methods for service delivery has begun to pay dividends in the form of reduced
costs for providing services. The budget crisis of the State of California
I has yet to be resolved, and the City of Poway continues to have $800,000
annually in General Fund revenues taken by the State. However, it is
anticipated that the General Fund Reserves will increase by $99,202 for Fiscal
Year 1993-1994 and an estimated $152,141 for Fiscal Year 1994-95. While these
I are not enormous surpluses, many California cities are having to deplete their
reserves by millions of dollars to balance budgets
I The only significant change in the operating budget is an enhancement of law
enforcement services. This is through the addition of a Community Services
officer, dispatcher, and supplies (including laptop computers for preparation
I of reports) in the field at a total cost of approximately $100,000.
As noted in previous years, economic development will be the key to future
fi sca 1 health. Economic development efforts must not only be expended to
I bring in new businesses, but also to assist those that have been long term
members of the Poway business community.
I The economical operation of the water and sewer utilities will continue to
keep the Poway portion of the water and sewer bills from increasing. As
forecasted last year, sewer and water rates will need to be adjusted in order
I to accommodate the ambitious capital improvement programs of the Metropolitan
Water District, San Diego County Water Authority, and the Metro Sewer
District
I Major capital improvement projects to be undertaken this fiscal year include
the $30.0 million final phase of the Scripps Poway Parkway between Sycamore
Canyon Road and State Route 67 and the $8.0 million upgrade of the Lester J.
I Berglund Water Treatment Plant. These ambitious projects will culminate years
of planning and are made possible in large part by the Poway Redevelopment
Agency.
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City Hall Located at 13325 Civic Center Drive
I 0 Mailing Address, POBox 789 Poway California 92074-0789 . (619) 748-6600, 695-1400
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Fiscal Program 1994-95 I
May 13, 1994 I
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In summary, it is a pleasure to be able to present a budget that is balanced I
without the use of reserve funds. This is a significant achievement during
this unprecedented economic situation in California. Whil~ the conservative
fiscal policies of the Poway City Council have been responsible for this I
enviable situation, it is still extremely important to maintain that posture
for future years.
Respectfully submitted, I
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s L. Bowersox
y Manager
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I CITY OF POWAY FINANCIAL PROGRAM: 1994-1995
PROGRAM EXPENDITURES
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CITY OF POWAY
PROGRAM EXPENDITURES I
FISCAL YEAR 1994 - 1995
Tot.d I
'Opel'ations.ahcJ C~pital , "" ,P/"oQram
Department Personnel 'Maintenance " ()utlayE)(PE!nditure~' I
Legislative and I
Administrative $ 743,270 $ 375,970 $ - $ 1,119,410
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Administrative Services 1,374,184 1,034,810 868,199 3,277,193
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Community Services 1,611,130 1,100,130 14,120 2,725,380
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Engineering Services 1,371,060 124,960 - 1,496,020
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Planning Services 623,290 439,295 8,500 1,071,085 I
Public Services 3,563,290 12,788,070 46,940 16,398,300 I
Safety Services 2.641.610 4.387.810 78.150 7.107.570 I
Total $11,927,834 $20,251,045 $1,015,909 $33,194,788
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Housing Services $ 73,050 $ 2,299,620 $ 14,350 $ 2,387,020 I
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I CITY OF POWAY FINANCIAL PROGRAM: 1994,1995
BUDGET BY FUND
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CITY OF POWAY - BUDGET BY FUND
FY 1994-95 APPROVED
CAPITAL, <ASSESS- '" ", ,< " " '"
DEPARtMENT ,GENERAL REPLACE.. ., ", ", ME~T, ',',' .,',.'."., '.".',.. . , ,", ,. "F'ROF'fJ
MENT DISTRICTS DRAINAGESTP/OTHE TOTAL
Legislative and
Administrative
City Council 160,804 19,374 13,562 193,740
City Clerk 201,142 24,234 16,964 242,340
City Attomey 179,811 21,664 15,165 216,640
City Manager 387,212 46,652 32,656 466,520
DepartmentTotal 928;969 111.924 78:347 1,119;240
Administrative
Services
Director 137,938 55,076 55,076 248,090
Personnel 173,282 43,444 30,114 246,840
Custoiner Services 36,853 222,005 185,152 444,010
Finance 230,000 111,382 60,716 402,098
Data Processing 49,157 98,312 49,157 196,626
Purchasing 76,848 28,682 15,490 121,020
Support Services 131,323 80,407 28,988 6,301 5,041 252,060
Risk Management 260,187 159,309 57,431 12,485 9,988 499,400
Capital Replacement 867,049 867,049
'DepartinehtTotal 1,095,588 798'617 482,124 885;835 15,029 3;277;19;$
I Community Services
Director 381 ,190 381,190
Recreation 866,380 866,380
Lake Operations 366,680 366,680
Aquatics 385,750 385,750
Peiforming Arts Ctr 651,260 651,260
Old Poway Park 74,120 74,120
OEipartrilentTdtal 2;725;380 2,725,;$80
Planning Services
Director 228,990 228,990
Current Planning 290,430 290,430
Advance Planning 158,870 158,870
Building Inspection 392,795 392,795
",'Department Tbtal 1,071,085 1,071,085
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- - - - - - - - - - - - - - - - - - -
CITY OF POWAY - BUDGET BY FUND
FY 1994-95 APPROVED
Public Services
Director 8,189 77.791 77,791 163,770
Street Maintenance 28,064 28,064 836,216 794,166 1,686,510
Water Supply 6,312,200 6,312,200
Sewer Pumping 3,818,540 3,818,540
Water Transmission 579,580 579,580
Sewer Collection 330,900 330,900
Maintenance Control 179,435 143,548 35,887 358,870
Facilities Main!. 65,084 37,646 2,184 509 12,952 2,583 3,272 124,230
Drainage 289;940 289,940
Trails & Open Space 76,910 76,910
Pari< & Land. Main!. 1,007,854 132,846 45,011 1,185,710
Landscape Main!. Dis!. 1,471,140 1,471, 140 ~,
.'.'[)epai1i1lehfTcital 1;272,:38~7;339;1134;:3~:3;~3~> ,838,400 ..,..,,509, ,1,484,092 .' 292;523 797;43816;398,300
_n_ ___ '......._____ _,.... "__0" ..._ _____ __......
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Safety Services
Director 287,540 287,540
Fire Suppression 2,066,870 2,066,870
Fire Prevention 375,950 375,950
Paramedics 526,970 526,970
Law Enforcement 3,850,240 3,850,240
tDepartrTlehfT9tal",." ,.,.','i17;1'oi;5iq, """.ii.,iiit;1,jjtl~ttl
... ....
Engineering Services
Director 124,380 13,765 27,695 165,840
Capital Projects 348,115 11,249 7,500 6,000 8,076 380,940
Land Development 448,296 14,157 9,437 471,890
Inspection 260,129 8,216 5,475 273,820
Traffic 193,354 6,105 4,071 203,530
iDepaitmehtTcital' 1,374;274 i5?,49~ 54;t7~ 6;000 .8076 1A~~;Q~0
..:..;;. .-.. ....--............ "':'.- t.. .
TOTAL EXPENDITURE $15575.253 $8,303,146 $4,988,487 $844,400 $886,344 $1,484,092 $315,628 $797,438 $33,194,788 ><
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I CITY OF POWAY FINANCIAL PROGRAM: 1994-1995
EMPLOYEE POSITIONS, CLASSIFICATIONS, AND SALARY RANGES
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CITY OF POWAY 0
AUTHORIZED FULL-TIME
POSITIONS BY DEPARTMENT
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1993-19~~ ' ,1~94'; 1995 " 1994-1995 U
Authorized' Pr9posed Apprcive(j
Legislative and U
Administrative 8 8 8 I
Administrative Services 26 26 26 I
Community Services 21 22 22 I
Engineering Services 22 22 22 I
Planning Services 10 9 9 I
Public Services 71 68 68 I
Safety Services 34 34 34 I
TOTAL CITY 192 189 189 I
Redevelopment 5 5 5 I
Services
Housing Services 1 1 1 I
GRAND TOTAL 198 195 195 I
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I CITY OF POWAY
FULL TIME CLASSIFICATIONS
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I Accountant 251.6 2847 - 3476
Account Clerk II 211.6 1909 - 2330
I Account Clerk I 206.6 1816 - 2217
Administrative Secretary 2271 2228 - 2721
Assistant City Manager 333.1 6429 - 7849
I Assistant Civil Engineer II 268.0 3354 - 4095
Assistant Civil Engineer I 258.0 3035 - 3705
Assistant Planner II 256.6 2993 - 3654
I Assistant Planner I 246.6 2709 - 3307
Associate Civil Engineer 283.0 3897 - 4757
Associate Planner 266.6 3308 - 4038
I Code Compliance Officer 251.6 2847 - 3476
Community Services Manager 293.9 4345 - 5304
Computer Support Technician 223.1 2120 - 2588
I Construction Maintenance Worker II 220.6 2089 - 2549
Construction Maintenance Worker I 210.6 1890 - 2307
Customer Services Manager 283.9 3931 - 4800
I Customer Services Worker 225.6 2196 - 2680
Data Processing Coordinator 251.6 2847 - 3476
Deputy City Clerk 2371 2463 - 3007
I Deputy Director, Administrative Services 299.8 4609 - 5627
Director of Administrative Services 319.3 5600 - 6838
Director of Community Services 319.3 5600 - 6838
I Director of Engineering Services 319.3 5600 - 6838
Director of Planning Services 319.3 5600 - 6838
Director of Public Services 319.3 5600 - 6838
I Director of Redevelopment Services 319.3 5600 - 6838
Director of Safety Services 320.3 5657 - 6907
Engineering Services Inspection Supervisor 269.2 3395 - 4144
I Engineering Technician 238.9 2508 - 3061
Equipment Maintenance Supervisor 256.7 2996 - 3657
I Equipment Mechanic 2417 2579 - 3148
Equipment Service Worker 2017 1729 - 2111
Finance Manager 293.9 4345 - 5304
I Fire Battalion Chief 303.2 4769 - 5821
Fire Captain 274.2 3569 - 4357
Fire Engineer 259.9 3093 - 3776
I Firefighter 249.3 2782 - 3397
Fire Prevention Inspector 259.9 3093 - 3776
General Services Manager 283.9 3931 - 4800
I Housing Coordinator 266.6 3308 - 4038
Laboratory Analyst/Safety Coordinator 256.6 2993 - 3654
Landscape Maintenance Supervisor 248.5 2760 - 3370
I Lead Park Maintenance Worker 233.5 2376 - 2901
Lead Construction Maintenance Worker 235.6 2426 - 2962
Maintenance Control Division Supervisor 261.6 3100 - 3785
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CITY OF POWAY
FULL TIME CLASSIFICATIONS 0
Maintenance Operations Division Manager 288.8 4088 - 4990 0
Maintenance Operations Supervisor 251.6 2818 - 3441
Management Aide 2371 2463 - 3007 D
Management Analyst 261.6 3146 - 3841
Management Assistant 251.6 2847 - 3476
Materials Controller 227.6 2217 - 2707 D
Meter & Backflow Preventor Mechanic 235.6 2426 - 2962
Park & Landscape Manager 283.9 3931 - 4800
Park Attendant 197.6 1659 - 2026 I
Park Maintenance Worker II 218.5 2045 - 2497
Park Maintenance Worker I 208.5 1850 - 2259
Park Ranger 209.2 1863 . 2275 I
Performing Arts Manager 283.9 3931 - 4800
Personnel Aide 2371 2463 - 3007
Personnel Clerk 2171 2017 - 2462 .
Personnel Manager 293.9 4345 . 5304
Planner/Estimator, Control Inspector 251.6 2818 - 3441 .
Pool Manager 229.0 2249- 2745
Principal Planner 296.4 4455 - 5439
Public Services Inspector 254.2 2921 - 3567 I
Receptionist 197.6 1659 . 2026
Recreation Interpretive Specialist 228.0 2248 - 2745
Recreation Leader II 206.4 1812 - 2213 I
Recreation Leader I 186.4 1484 - 1812
Recreation Program Coordinator 228.0 2249 - 2745
Recreation Supervisor 243.0 2613 - 3190 I
Redevelopment Manager 298.0 4527 - 5526
Secretary 111 2171 2017 - 2462
Secretary II 202.6 1744 - 2129 I
Secretary I 197.6 1659 - 2026
Secretary to the City Manager 242.1 2589 - 3161
Sr Accountant 261.6 3146 - 3841 I
Sr Civil Engineer 298.0 4527 - 5526
Sr Management Analyst 271.6 3477 - 4245
Sr Planner 281.6 3842 - 4691 I
Sr Utility System Technician 261 1 3130 - 3821
Sewer Treatment Plant Operator 246.1 2695 - 3290
Technical Assistant to the Director 288.8 4088 - 4990 I
Theatre Marketing and Sales Coordinator 229.0 2249 - 2745
Traffic Engineer 298.0 4527 - 5526
Utilities System Mechanic 246.1 2695 - 3290 I
Utilities System Technician 251 1 2832 - 3458
Water Treatment Plant Operator III 256.1 2978 - 3635
Water Treatment Plant Operator II 246.1 2695 - 3290 I
Water Treatment Plant Operator I 236.1 2439 - 2977
Water Treatment Supervisor 2711 3460 - 4223 I
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:FriendS of the Poway ~kry
Box 1)33
Poway, ,CA 92074-1333
HAND ~UVEREO
DATE' ~/3'<Jz;.
June 13, 1994
Poway City Council
City Hall
Poway, California 92064
Dea.r Mayor'Higginson and Members of the City Council.
Copies of the Budget Committee's: report were distribut~d .to members of the Library Advisory -
Committee on June 8, The Frielfds,Board reviewed sections of the, report regarding-operating
expenses for the 'new Poway Library at their monthly meeting on June 9 This \Vas the first
indicatIOn that another city committee and city staff were looking at library operational costs:
The Board of the Friends ofihe Poway Library requests a breakdoWn of all the numbers in the
Budget Committee's report, including how the $500,000 figure was arrived at and the county,!s
expenditures for our branch,
The Friends recommend that the City of Poway investigate sources of revenue for the Poway
Library and that the functional a.nd:space plan for the library include revenue-generators. For
example; there is interest from Palomar, College for daytime classroom,s and from the poway
Chamber of Commerce for space in the library center This can'g~nerate rent and provide
services of benefit to the entIre community Public libraries are selling reference, services to
businesses, and a telecommuting center could also raise revenues.
The Friends also recommend t)Ie 'City explore administrative':options that will pr'ovldePoway
residents with additional services:for their tax dollars than what is available tnrough the county
library system, For example, the Escondido Librarian can do aJeasibility study of a Poway
branch in about a two month time-period, if requested city .to city
'Fhe Friends'of the Po way Library want to work together with the City of Poway to identitY
sources of revenue from both the public ,and private sectors and maximize those financial
contributions to achieve a quality library for alt Poway citizens,
Sincerely,
J)~ II~~
Kathy Shawl
President
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POWA Y REDEVELOPMENT AGENCY
ANALYSIS OF TAX INCREMENT
June 6, 1994
Descriotion 89/90 90/91 91/92 92/93 93/94 94/95 95/96 96/97 97/98
GROSS TAX INCREMENT .,..7;506,5349;~4$.455 .tQ!~$~;~3~ 10,8(;6,497" tt,490!2)iQ "'12;118,008 12)962,$48 13,433;871 '~94,87?)
,Pass Thru Requirements
County/Cemetary 39,620 42,395 45,364 48,539 428 439 491 526 562
County library Dist.' 12.419 ?" "Q2 35,906 45,112 55,511
,County pass thru 25.4838% (!167,129) {4,027 81,622 302,183
( -A
State Tax Shift 1.524.740 545.597 545,600 545,600 545.600 545,600 ;)- I
.IRDA,A,DMIN CpS~!, 185% 1,081,884 1,312,326 1,779,365 1,950:857 2,067;311 2,157;870 2;265,764 2,379,052 2.498,005 - ~' 0 Ap
beginninq in 92/931 ~ C7" ~ eO
TOTALADMIN PASS THRU 1 121504 1354721 1824729 3524136 2625755 2562473 2843734 3051912 3401861 _' '-1 g 070
20% CONTRIBUTION TO , '" '" ,',' "'" ",',,' " , , " " , , " ',"" ,-- OJ- ~
LOW MOD FUND (begin 92/931 :Z,t73,2!j9 ...',' 2;298,056 2.423;602 ,2,592:576 2)686;774."""... 2;838,974 ~ 5 ~
BOND DEBT SERVICE ~ I . -S
1985 TABS {Refunded 10/901 433,760 224,130 0 0 0 0 0 0 0 ~
1986 TABS (Refunded 10/901 1,620,560 786,106 0 0 0 0 0 0 0 - ...-;1 fO)
1989 T ABS{Refunded 5/931 0 2,608,045 2,608,045 1,304,022 0' 0 0 0 0 1 Zf j 11 +'"
19901'1 REFUNDING 872,810 2,218,595 2,059,095 2,056,2?0 2,060,5147 2,066,112 2,072,654 2;070,202 - -;2, c.v- J
1991 TABS'(Refunded 5/931 353,568 0 0' 0 0 0 .7
1~93 REFUNDING/TABS 9,358,38Q .6,233;5,3tr 6,227,336 6,225,845 5,860,598 .-r_______
Fiscal Agent Fees , 10,600 14,373 43,274 39,391 57,080 57,080 57,080 57,080 57,080 '~ ?
Reserve InterestEarn!nas (1,190.418 (650,643, (166,186 {486,301 {517.40.1 (450;140 (450,140) 1450;1'40 1450,140 Ie{.
TOTAL 80ND DEBT 874,502 3,854,822 4,703,728 3,269,775 10,954;339 7,900,992 7,900,388 7,905.439 7,537,740 ___ ~
80% Share Bond Debt 874,502 3,854,822 4,703,728 2,615,820 8,910,615' 6.467,938 6.467.454 6.471.495 6,177,336 ~. g
20% Share Band Debt lBeain 92/93 653955 2043 724 1 433054 1 432934 1 433944 1 360404 J q
Other Debt Service ~\ '
LOAN"S FROMCIT,Y" 470,930 517,075 327,790 317,740 290'890,' 290,890' 290,890 290,890 317,740 ---- (
. 1986'COPS 718,580 907,632 908,162 906,522 906,522 906,522; 906;522 906,522 906,522 ::1'l L
CFPOWj)"YPAYABLE 668,149 870,208 509.478 138,27(;, 139,280 146,244 153,556 161,234 l-~v
PARKWAY BUSINESS 0 0 0 0 0 0 0
p()W.<\Y'CORPORATE CTR. 0 0 11,085 22,171 23,280
TECH BUSINESS'CENTER- ~ 0 18,286 36,572 38.400
TOTAL OTHER DEBT 1189510 2092856 2106160 1733740 1335688 1336692 1373027 1409711 1447176
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POWAY REDEVELOPMENT AGENCY
ANALYSIS OF TAX INCREMENT
June 6, 1994
Descrj;qion 89/90 90/91 91/92 92/93 93/94 94/95 95/96 96/97 97/98
I
LOW-MOD FUND t
HOUSING COSTS
20% of Gross Tax Increment 192/9 2,173,299 2,298,056 2,423,602 2,592,570 2,686,774 2,838,974
20% of Debt Serv (92/93) 1653,955 (2,043,724 (1,433,054 11,432,934 11,433,944 (1,360,404
Share of RDA Admin Costs 192/931 1246,049 1364,820 1380,801 (399,8411 (419,833 {440,824
Haley Park Shortfall (376,921 (492,9'!lfj 1466.790 1490,1301 (514,636 1540,368
Interest Income,,:, Low Mod Fund
Net F:unds avail-for Low Mod Use 0 0 0 896374 '603 483 142 957 269 665 318 362 497 378
Net,Funds Avail;for 80% Use 4,315,018 2,246,056 2,048,016 819,502 (3,679,835 1672,696 1313,937 1186,022 329,525
APPROPRIATIONS/LOAN PA YBACKS 13,258;340 (1,572,373 (1,882,681 117,993
Fund Interest'Ear"nings 265,602 964,501 532,619 380,518 268,932 243,490 250,000 250,000 250,000
TOTAL FUNDS AVAILABLE
FOR:80% USE 1 322 280 1 638 1B4 697 954 1 1B2 027 13410903 1429 206 '63 937 63978 579 525
Cumulative 80% Funds 221,607 1,859.791 2,557,745 3,739,772 328,B69 1100,3371 (164,2731 1100,2951 479,230
ASSUMPTIONS:
Tax loc"ieme.ot Projec~ions .93/94 thru.95/96 based on information from Rosenow'Spevacek'Group, April 1994
Increases in payments"to Deveh~pers t;>ased on.p'roje<;:ted (j.evelopment for ea€:.~; report
fror!l_Rosenow Spevacek Group, September 1992, adjusted for current development.
Adrriinistrative. Costs i~f1ated 5% per ~nnum beyond FY 94/95 __~ _
County Pass Thru calculated as follows: Tax Increment .1$2,000,000.Tax Shift-Total 80% Bond Debt. Total Other Debt-20% Set Aside)' .254B3B
20% Bond Debt to Low Mod excludes C. F Powayportion of 1993 Refunding
c:ILOTUSITAXINCR8
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CITY OF POWAY ,
Property Value, Construction Activity and Bank Deposits
Last Ten Fiscal Years ,
;
Property Value .,
j Agency
. Fiscal Property Value ! % Assessed %
Year Commercial Residential Exemption 1: otal Change Valuation Change
1984 $ 16,685,71? $ 1,,050;705,487 $47,437,316 $1,019,953.tl?3' $203;350:~09
1985 17,719,498 1,146;301,697 48,463,593 1,115,557,602 221,422;705
1986 19,624,399 1,255,471,422 50,833,872 1,224,261,94 245,321,010
1987 18,277,448 1,406,216,745 52,653,952 1,371,840,241 330,021,902
1988 24,897,449 1,577,115,148 55,682,234 1,546,330,363 . 425,159,842
Hl89 27,045;506 1,776,089,820 59,122,117 1,744,013,209 ; 537,050,888
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1990 30,249;937 2; 11.3;865,650 61,46Q,203 2,082,646,3124 , 736,225,488
~
1991 3'7;219;612 2,476,632;903 62,895,290 2,450;957,225 17.6 961,782,462 30;5
1992 44,186;797 2,750,384;816 65,481,269 2,729,090,344 ' 11 4 1,122,800,659 16.7
,
1993 54,214,861 2,922,783,103 64,753,269 2,912,244,695 : 6.7 1,216;587:278 8.3
1994 3,033,967,197 1 4.0 1 ,27tl,036,'~86 5,,0
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DATEI tebrllUY 14, 1992
'1'0: patriok tolay, prinoipal Mana~ero~nt Analyst
poway Commun1ty Services O~partlllent
FROMI David ~. Smith, Coneultlni Librarian
8()aJ~CTI projeoted poway community ~Ibrary
OpiJ:lltlog 'DUI19~,t - Three Scenario$
and a Reoommended nudget
The op~ratln9 budget fot II branch community' library clln normal~,y __,
be divided Into three basic categorle!l. A ;fourth catellory in a
multl-branoh.syat.m lr the op&ratlng and admlnlatratlon overhe'd~
~11ocationa of aVlll1abl~ ra~ources a180 impact le~el of use and . -
oonll9qu8ntly exp(lndltures In Ilome categories, L,e, a Ilubatantlpl
Increase l,n the library materials budget will reliult In higher
ciroulat~,on ll.nd traft,'la to the lUnary aM may require IncrEllIslng
the staff bu_tllll;lt to provide trme for check-ln/check.-out trllnsao.,. i
Honll and addltionalqultstlons and help required. I
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Statf: This comprises thll major portion of the budget and 15
..I influenced bYI i
- Leve! al'ld quali,ty of c'frculation, intormatlcn, p,rogrammlng, al'ld i
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other . library !lervtcaa' and activities. The number of publ1c' ,
I
aer~lC$ polntG is II key factor. I
- Compensation and CHIl1l1 ficatlon' Of staH.
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- Hour./daye 'liburyill open. I
- Size of bul1d1n9, nu~bjr of levels and public service points,
Given, an adoQuat:.e budget, the desirable portion of resources
~P.nt: on the st~ff llhould be in the range of 65% or lower.
-,
Poway 1991/1992 '.. 71\ - $177,237.
LtbrarY_MaterJa18J The 81z~ of a library's collection has les!l
impact: onolrcllhUon t'han t,he amount ofup..to-ejate desired
lI\at&,rlals mila~, available and' easily aoc88s1'ble, Well used full ..
1l9rvloe U/);'arl~1II tUg8!:' 20'% of total budget spent 1'or library
materials as a, dealrable objective, . /.
,
Powat 1991/92 - 19~5' - $26.273. ,
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'powa:t community Library
.I page 2
BuUdin; OfEi::at..tng COllte:! utlll.tin that provJde for cooling,
htJlltlng, 1, gnt'. ", ustocUlll and day to day maintenancfi! costl> are
included.
poway - 1992 - $16,319. This amounts to $3.2G per square foot
(51109 $q. ft.)
Lease _ Tne curruot 1lbra~y building is leased at 43,509 per
year, $8.70 per 8quarefoot~
1n 1991/92, the powa:t op~rat1n9 budget 181
--
Staff $177,237
Library Materials 26,273
911.19 Operating Coats 16,319
LOllS!) 43,500
'rota 1 m~,~H
Th888 figures VfH,y fr,()m 'fhe $249,GlHl that is frequently used as
the ban operating bud']ot. ,t,.or this library an<1: lTIIiy be sUb,ject to
chango with the. avallablllty of additional inforriratlon.
/
TWO main indicators of the health and potential sLlcceSB in termB
of use of a public library and the per capita expenditure and p.r
eap! ta materials expendltLlre.
Library ~nnua 1 $ p,e=-sa p1 h Collection' per capita
San D1090 Cty $9.12 $1.15
LlbrlltY 1:989
poway 1992 $5.99 $ .60
(44 , lIlllJ pop.)
L.A. Cty 1991 918.25 92.49
Chula Vht,a 1989 $l9.4e $2.80
Esoondldo 1993 $16.79 $).85
p'r9m~in?etteI'lCe with lJ number of county librllrie,B as well as city
l1'bruJelf eetv1ng communities likll poway across the country, the
followin'] conc~u~1on8 re9lJrding library budget~ and eipenditures
oan 1>e ma'd&.
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poway community Library I
...,i pa98 3
.
Minimally Adequate audget I
~),5-El1S pu cat>Ha llOoually, whio'h inoludes
$3 par capita for l1bury materials.
Adequate Full Berv i C:lt Budget I
$25-$30 per cap'lta annually, which includes
$4-$6 per capital for library materials.
There are a BUl:prising r\.l.lmber of public J lbrartell in the country
spending well beyond $10 per capita, inclu(Hng one in North San -.
Diego County at $39 per oapita.
THREE POWhY nUDGET BCENAkIOS
-
1"01: d i scu"lllon example!), I 'hll.ve prepa red thr,ee ,b\ldget Bcena!: ioa.
I have developed BpecH1C.1!l regarding staffing allocations and
class1floationa and actual collection and ope'rating costs in a
final recommended budget at the end of this report.
-/ STATUS QUO BUDGET - $263,329
The hours remain the sarna if possible. '"
Staff $165,627 Chlln~a
-6. %
Library Material. 26,273 G."
91dQ operation/Lease 71,429 +19.n
$263,32'9
ImplIot 'on. Libraryservlce: Reduction in open hours and servicell,
, lnaaequata small materl~18 collectJon in relationllhip to library
ah.. publ10 cHuati~factlon.
MINIM~LLY ADEQUATS BUDGET
$15 per capital @ 44,~~~ · $66",GBB
Staff $388,G0"
Libiary Materials · 132,90"
BldQ oparat1 one/Mleo. lU,n"
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?OWelY community :Lii)ury .
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Impact on Library serVlcel. "use of! l1burywouldat least t!oub1a
in several years. Hours and ql.1e1qty of service would increase.
Mated de l'lt'00888 j ngo08:tIoJ wn 1 increalle. Level of publlo 8at!.ll-
faction i9 tied to the quantity llnd quallty of the colleotlon.
* under this IIcen'arlo, tI matarillils budget of $5,-$6 per capitel
for the ffrst four Yellr& should be cOnlilidered to build the col-
lection up to on adequate level.
Mlequelte Full SCHvice gud2.!,!
$25 per capito @ 44,00B · $1,100,000'
Buft $636,l!0'0'
Library Material. $6 264,G0!! -,
&ld9 Oper a t1 on 1'1 1l!1l,C'00'
MiscellaneoulI 1l!0',"00'
$1,HI",ll'~~
Impact on Librort service!! Use wnl grow dramatically, triple 11'1
-" severol yearB. j:brary wfll draw from other areas of the county.
special servioes andcolliictlone for children, !Itudents, bUIl'ines:sl
pareona, ethnic, and ueers with special needs can tie Ilupported.
Conclaslonl The immediate objective should be ~ phased 6pproach
to a mlnlmaHy adequate ,budget which would regu1re no decrease 'in
toe county lavel: ofsupp()rt, but would require up a eub8tanHal
annual lnCJ:eas9 1n o1ty funds. The followlng' recommended budqet
illustrates this.
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POWllY Communityr..fbrllry ,
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RISCOI1!1ENOED au BUDGET - POWllY COMHllNUY LIBRARY
~aSGd on information aval1~b19 on lev8l~ 6f activity an~ county
libra,ry operating l>U~gets, I have prepared the following recon\-
manded budget for d'l Iilcusslon. S i nee I have ~p~rllted braoc.h
1ibrarie.B of this type,,:1 have revised 80m... Of the Iltandar.ds used
by tho San Dlego County Library.
planninq Agaum~tiona
. Mo&t or Ill! oftneconverted bUildin" SPIl};& of 22,lllU' squa;e
het w111 be adapted to library use provided ,w1t:h utilities Ilnd
maintained.
. The Blln Dii'tgo Count:yallocllt10n to operate this library will
not chan9~. NO i~crellBjs or decreasesi
. The libr~ry will be ~pen approximately 53hours,aix days per
week, including Saturdays and most evenjn9~i
'-" . The library '01111 ll\a,1i1tain two fully staffed pLlbl1cserv1ce,,,
desks -- chculllt:ion Serv'lces and Infor,mat'ion Services. The
childron's 1Ibrarill~^rt}ay prOVide servicefroin II third aux'111ary
desk dudng bU$y chJTdren's 88r\'1co dayslBummer.
. The prslilent Ubrary col,lection of 22,003_1tem'swill be immedi-
t1t()ly doubled to providtl an "openln\l d'ay" col}&etion in 1994 of
44,000 !terns, roughly one ,1tl!lm por capl,ta -- dn'e hal f of the
de/lirable minimum. The, e8t1rnate~ ,cos:,t of l;he .'6upplementaty
coll~ct1on 1s 22,30.0 ~,temG @ li@.~~~"~1~1 L!"~'
. From 1994 to 201H, thCe"oollection clevolOpm&nt: <,;loal of thO poway
Communftyt1brtlry will :be' to 1ncrealSe the inventory to two
items 'I>lH C~pitB, 88,000 items, whIte ISI: I:he same time maln-
taining a 5\ per year discard rate of' outda,ted an~, worn out
mat:er'1al..~ro-rated over a ten yea.r per iOd" each year the "
colhct:1oil will need to increllse by approximately 13%. In 1994
eOl,l'ec,tlon pro,~ection, 18.53 + twoyeai:s. of li1Hat1e>ni '92.0'.4:9
per ,i,t"m wiH ,bert;l_CJ\11red. 5400 It!'lrnll@ i;l20.40 - 1,1110,160"
Each ye.atoll inflaHon factor 8hould be pr,ov.ided.
This repJ"eenUd conServative collect:~?n projection, 88,0lJ0,.
The SanOl'ego County Library proj~otB 94',,521 pr1nt 1temsonl,y.
A moro, '~B,llirllble leval of expansion would be $13 2,900 to
$14",00B for collt!lction materials. 1n ,19,94. N,on print. a I'! ?I ,
-- elect~onicb~sed mlltertlll$ wIll not, ~eplace books and mll91lzines
but mU8ta180 be purchased. '
I
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iOWllY COllllttunity 'Library ,
~ page 6
, staffing ~1loc8tlohe ahould be dlvi~~d appro~1M8t.ly equally
(33') between I
Libr.rlan8!para-profes81onals
Cler lea l/Tochnlcl11n/Typl"t
paljle/8halverG, I
, " ba81c h19hclrculattn9 branch clll) annuall'y check our batwasn
{2,000 and 50,000 tt8~S per e$dh full tima ~Qulvalent clerk and
page,
-.-- 250,1I00 clroulationsper year equals
Cl.rks~ Library Technicians 3 fTE
paljlU 3 FTS
, Librar ians, par;a-profe8.8 ~6na Is may be al rocated on number of
Information/assistance cohtact8 psrye,r g~500 to 12i1l00 whlch-
mey be olos~ to the 75,,000' circulation SilO Die~o county Llbury
uses, Glven an anticipated increase of olrc:ul11tion of 25C,IW0
annually 1994!1995,Wholly dependent on the quality of the
collectlori, the Po WilY staff ahould be:
v Librarian 11 I FTE 43,847
Librar1&n I 2 79,948
LibttHl' Tech ] I] 1 32,,336
Library Tach II 1 27,150
r.lbrary Tech I I 22,663
Ltbrary page 3 51,6a9
'9 F'tE $257,544 in 1992 q
Incullse~ by 3% for two ~ears, ,the 1994 minimum
staff budge,t 'is ~r~lecte . to be $2732.28.,
. Building operat10'.l' costs prorlitl'id for the t'ecenly opene~ El
CaJon Library arel Electricity 7,000
Water 3.51"1
Phones S,600
Custodial 22,490
$38,50(1 annually
, Bu1}d1n.. mafi'ltenance costs for repa"1-r 'a~t:er warranty, major
replaoement (roof, car,pe't, eto,), pork'1n~1 lot, ana land$capi:ng
cannot beprojactec! lit th1a time,,'
In the L,l'brary! Muter plan 1990, page 7,8'-91, there are SUI)Btan-
tial proj,eC',ti~n.,f.,?r both basic ut'i,lltfea, custodial, llnd ma1nte-
-.,./ nenc::B which are not supported by actual eitpal::lance.
,) /
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'-'" I?OwayCommun1ty L1'brary
paget 7
SUM"MARY REGOMMENDED MINIMUM aUDCiET ,- 1994
Staff, $234,'4.4
Collection 111',169
BuHdinqoperat1ng 38,5 LH"
MalntenanO"e/Q~oundB
Cont1ngonoy 11l,0""
$ 43 2,'2lJ4 '
-
-
..../
-'
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~~~~ " ~ ~ "
B .
,
vl!~ ~ (o/n /"10
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d
31,600 square feet (SF)
., Municipal Library
I. Option 2:
. Owned and operated by the City o'f Poway
Maybe staffed by County staff,
I with City of Po way paying tile incremental
difference for services beyond what is currently provided
I 16,000 square feet (SF)
I Site prepared for potential addition
Mayor may not be followed by a subsequent
I expansion to 31,600 SF - can stand alone
Option 3: Expansion of 16,600 SF library in Option 2to 31,600 SF
I Owned and operated by the City of Poway
I May be staffed by County staff,
with City of Poway paying the incremental
. difference
. Option 4: Community Library Fully Integrated with
Palomar Community College Library
. Facility to be built by PC CD
Overall facility size to be 55-60,000 SF
. Community library share of 24,000 SF
. Operated by Palomar and San Diego County
with City of Poway to pay the increment
I Requires working agreement among City of Poway,
County of San Diego, and Palomar Community
. College regarding operations and staffing
. 67
-
- ,. '.,. >_.-~ .,-' f'jf~.~. - .~.. .__.--;. '." ._t,.,ol:.::':::~.':"~,......~..
~~,.
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- - - - - - -
.. - - -
TABLE 2
ESTIMATED ANNUAL OPERATING COSTS
'0
I
I
Option 1 Option.L _Opjion 3 Op!i!l!!. 4 _ OJ>!ion 5 Option 6 Option 7 Option 8
(increment only)
BuildiDll Oneratinll
.J:llS1
Bldg. Main!. $ 86,900 $ 45,650 $ 41,250 $ 66,000 $ 33,000 $ 71,500 $ 37,400 $ 66,000
Bldg. Cleaning 42,976 22,576 20,400 32,600 16,320 35,360 18,496 32,640
Utilities 71,100 37,350 33,750 54,000 27,000 58,500 30,600 54;000
Grounds Main!. 94.800 94800 - 83.400 65.400 83.400 65400 72000
Subtotal $ 295,776 $ 200,376 $ 95,400 $ 236,000 $ 141,720 $ 248,760 $ 151,896 $ 224,640
i Librar~ Materials
Periodicals $ 30,000 $ 30,000 $ - $ 15,000 $ 15,000 $ 25,500 $ 25.500 $ 30,000
j Books, etc. 195.000 117.000 78 000 97.500 58500 165750 99.450 195 000
I
, Subtotal $ 225,000 $ 147,000 $ 78,000 $ 112,500 $ 73.500 $ 191,250 $ 124,950 $ 225,000
i
StaffinR $ 607800 $ 399.900 S 207 900 S 415740 S 312520 S 598300 S 404 300 S 598.300
I Total $1,128,576 $ 747,2i6 $ 380,900 $ 7 6 4, 2 4 0 $527,740 $1,038,310 $ 681,146 $1,047,940
1 C'
County Offset S 1250 (00) S 1250.(00) S S 1250 (00) S 1250(00) S 1250 000) S 1250 000) S 1250 000)
Estimated
Net Cost S 878 576 S 519:376 S 381700 S 536.340 S 288 790 S 810410 S 442'196
E'stimated
Furnisbing
R ep lacement S 60,000 $ 32,000 S 28,000 $ 46,200 $ 23,000 S 50,050 $ 26,200 $ 46,200
.
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I CITY OF POWAY FINANCIAL PROGRAMS: 1994-1995
REVENUE BY FUNDS AND SOURCES
I
2 REVENUES BY FUNDS AND SOURCES I
FY 1993-94 FY 1 993-94 FY 1994-95 FY 1994-95 I
Budget Actual Proposed Approved
GENERAL FUND- 100
7100 Taxes & Franchises I
7111 Taxes- Property Current $ 3,153,430 $ 3,217,493 $ 3,272,700 $ 3,272,700
7112 Taxes- Property Delinquent 150,000 155,149 194,940 194,940
7113 Taxes- Property Supplemental 109,200 70,252 71,480 71 ,480 I
7114 Taxes- Property HO Exemption 86,100 78,830 87,870 87,870
7115 Taxes- Other Tax Roll Items 500 - - -
7116 Taxes- Trailer License Fees 5,050 1,027 - - I
7117 Taxes- Real Property Transfer 125,350 145,192 134,630 134,630
7131 State Sales Tax 3,365,000 3,593,312 3,620,000 3,620,000 I
7151 Transient Occupancy Taxes 35,000 39,581 45,000 45,000
7170 Franchises 550,000 - - -
7172 Franchises- SDG&E - 589,035 313,000 313,000 I
7173 Franchises- SW Cable - - 32,000 32,000
7174 Franchises- Cox Cable - - 244,000 244,000
Subtotal, Taxes & Frarichises $7,579;630. $ 1,889;871 . " $ 8,01 !),620 $ 8;015,620 I
' ",., "., ., '"'
7200 Licenses and Permits I
7211 Animal License $ 200 $ 340 $ 200 $ 200
7213 Business Registration 40,000 32,633 36,000 36,000
7214 State Fishing Licenses 1,000 1,748 930 930 I
7231 Sanitation Permits 77,350 79,392 79,400 79,400
7232 Fishing Permits 88,760 100,232 86,000 86,000
7233 Boat Permits 64,490 72,143 61,490 61,490 I
7234 Construction Permits- Excav 300 7,575 21,000 21,000
7235 Construction Permits- Grading 1,200 2,350 - -
7236 Parking Permits 57,800 40,373 58,500 58,500 I
Subtotal,.,. Lic;erises',&Permits .$ 331,100 $ 336,786 $ 343,520 $ 343;520
I
Fines and Forfeitures
7310 Fines & Penalties $ 64,000 $ 91,593 $ 97,000 $ 97,000 I
Subtotal Fines & Forfeitures $ 64; 000 $ 91,593 $ 97,000 $ 97,000
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I 3
REVENUES BY FUNDS AND SOURCES
I FY 1993-94 FY 1993-94 FY 1994-95 FY 1994-95
GENERAL FUND- 100 (Con't) Budget Actual Proposed Approved
I Use of Money & Property
7411 Interest Income- General $ 395,000 $ 341,885 $ 380,000 $ 380,000
I 7414 Interest Income- Loans 290,890 290,890 270,000 270,000
7443 Gas/Electricity - - - 17,300
7471 Rental- Performing Arts Center 177,600 72,659 120,000 120,000
I 7471 Rental- Recreation Facilities 36,820 46,803 . 49,920 49,920
7471 Rental- Fire Facilities 2,420 1,710 1,200 1,200
7471 Rental- Lake Poway Facilities 12,500 14,317 30,900 30,900
I 7472 Rentals- Swimming Pool 15,000 24,964 19,700 44,000
7473 Rentals- Swimming Pool Locker 2,000 666 2,000 2,000
7476 Concessions Income 30,000 22,980 30,000 30,000
I 7476 Concessions Income 19,000 8,637 10,580 10,580
7476 Concessions Income 1,500 1 ,409 1,500 1,500
I SUbtotaLLJSeofMoney&Pi'6p $ 982,730 $ 826,920$ 915,800' $ 957,400
Revenue/Grants from Other Agencies
I 7511 Local Revenue- Grants Other $ - $ - $ - $ -
7511 Grant Rev- Transp Devel - 5,000 - -
7512 PUSD Contribution to PCPA 57,490 49,967 55,000 55,000
I 7549 Mandated Cost Recoveries 8,400 73,408 20,000 20,000
7581 Motor Vehicle in Lieu 1,555,200 1,561,144 1,559,580 1,559,580
7582 Off Highway Motor Veh in Lieu 1,100 766 780 780
I 7583 Cigarette Taxes - - - -
... SubtgtaIReliel1ue/Grar'ltsfr6ri1 $ 1,622;190 1,(390,285 . $.' 1635360
$ $ 1,63;;,360
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REVENUES BY FUNDS AND SOURCES
FY 1993-94 FY 1993-94 FY 1 994-95 FY 1994-95 I
Budget Actual Proposed Approved
GENERAL FUND- 100 (Can't) I
Fees and Services
7611 Candidates Filing Fees $ - $ - $ 500 $ 500
7612 Water System Analysis Fees 2,500 5,425 5,600 5,600
7613 Administrative Revenue 1,653,590 1,584,083 1,653,590 1,653,590 I
7613 Administrative Revenue - 298,032 - -
7614 Miscellaneous Legislative Fees 2,500 2,885 2,500 2,500 I
7621 Advertising Sales 2,500 6,595 14,400 14,400
7622 PCPA Ticket Sales 85,000 96,610 98,830 98,830
7623 PCPA Staff Services 1,850 276 - I
7624 Aquatics Recreation Programs 48,290 38,231 47,110 47,110
7625 Leisure Contracts Fees 153,750 155,919 220,930 220,930 ,
7626 Recreation Programs Fees 64,250 40,342 51,330 51,330 I
7627 Recreation Officials Fees 5,690 - - -
7628 Swimming Pool Admissions 115,000 104,185 115,000 115,000
7629 Aquatics Contracts 4,000 6,934 - I
7631 Lk Poway Overnight Camping 500 277 - -
7715 Landscape Median Fees - 1,200 - -
7731 Planning Fees 95,320 74,227 63,710 63,710 I
7732 Environmental Review Fees - (1,189) - -
7733 Miscellaneous Planning Fees 7,000 1,543 3,000 3,000
7734 Building Inspection Fees 310,900 567,260 420,000 420,000 I
7735 Plan Check Revenue 177,210 274,501 201,030 201,030
7735 Plan Check Revenue 14,600 788 - -
7736 Miscellaneous Engineering Fee 2,200 13,398 - - I
7737 Inspection Fees 119,230 264,229 244,030 244,030
7738 Eng Staff Time Reimbursement 3,000 14,100 5,000 5,000
7739 South Poway Engineering Fees 45,000 13,501 13,000 13,000 I
7751 Fire Inspection Fee 48,750 - - -
7752 Alarm Registrations & Penalties 45,000 36,645 40,000 40,000
7753 Safety Svcs Plan Chkllnspect 45,000 36,720 39,000 39,000 I
7754 Mise Safety Services Fees 2,000 51,803 7,000 7,000
7755 Ambulance Fees 228,100 185,399 239,870 239,870 I
7756 CPR Class Registration Fees 560 342 640 640
7757 Vehicle Abatement Fees 24,000 - 24,000 24,000
7758 Towing Contracts 500 48,712 37,000 37,000 I
7759 Fire Protection Fees 505,000 542,973 525,000 525,000
7760 Weed/Nuisance Abatement Fee 22;000 32,802 30,000 30,000
7772 Street Improvements 12,380 46,443 50,000 50,000 I
4;152,070, $
'Subtotal "','.Fees& pervites $ 3;847,170 $ 4,545,t91$ 4,152;070
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I REVENUES BY FUNDS AND SOURCES
I FY 1993-94 FY 1993-94 FY 1994-95 FY 1994-95
Budget Actual Proposed Approved
I GENERAL FUND. 100 (Can't)
Other Revenues
7830 Donations $ - $ 3,125 $ $
- -
I 7830 Donations - - 30,000 30,000
7830 Donations - 18,221 - -
7863 Assessments- Light Dist Zone 3 296,370 - 69,230 69,230
I 7883 Other Refunds 100,000 - 40,000 40,000
7886 Insurance Settlements- Propty - 709 - -
7889 PERS Excess Earnings 173,400 218,534 50,000 50,000
I 7891 Miscellaneous Income 110,000 74,411 70,000 70,000
it 679;770 259,230
SublotalOtherRevenues $ - $ 315,OQO $ $ 259,230
I I ' rota/GeneralFUnd $15,106,590 $ 15,]33,790 $15,418,600 $ 15;460;200
I STREET IMPROVEMENTS FUND- GASOLINE TAX- 211
7591 Gasoline Tax - 2105 $ 246,900 $ 252,368 $ 251,900 $ 251,900
7592 Gasoline Tax - 2106 181,600 188,255 198,000 198,000
I 7593 Gasoline Tax - 2107 370,600 373,219 388,500 388,500
7594 Gasoline Tax - 21075 6,000 6,000 6,000 6,000
7891 Miscellaneous Income 6,000 5,073 10,150 10,150
I " T otaJ$tre\3f.l mprovernerits,Fd $ 811;100 $ 824:915 $ 854,950$ 854,550
I STREET DEVELOPMENT FUND- CURRENT- 221
7411 Interest Income- General $ 29,240 $ 24,336 $ 22,860 $ 22,860
7772 Road Improvement Fees- Devel - 4,654 - -
I
I TotalStreefbeveloprnent Ed" . $ 29,240 $ 28990 ,. $ 22,860 $ ",22,860
. ,_.
I STREET DEVELOPMENT FUND- A81600- 222
7115 Taxes- Other Tax Roll Items $ 17,530 $ 54,346 $ - $ -
I 7411 Interest Income- General - 232,552 44,900 44,900
7713 Traffic Mitigation Fees 46,550 660 62,900 62,900
I TcilalStreefpevAB16qoF d $ 64;080 $ 2137;558 $ 107;800 $,.,., 107:1300
STREET DEVELOPMENT FUND- PROPOSITION A- 223
I 7132 Sales Taxes- Proposition A $ 2,754,000 $ 2,792,383 $ 1,126,000 $ 1,126,000
7411 Interest Income- General 73,920 82,380 71,410 71,410
I T6talStreetDev Prop AFd' $ 2,827,920 $ 2,874;763 $ 1,197;410 '$ 1 .197'410
..--" ' "d _ ,:1'-_- .
DRAINAGE FUND- CURRENT- 231
I 7119 Taxes,- Flood Zones $ 237,050 $ 237,050 $ 242,000 $ 242,000
7411 Interest.lnccime- General 23,000 18,084 17,300 17,300
I ,.,..,Tcitaibrainade,FUhd ..... ,., '. $ 260050 $" , 255134$ 259300.$ ", ..., 2593()O
6
REVENUES BY FUNDS AND SOURCES I
FY 1993-94 FY 1993-94 FY 1994-95 FY 1994-95 I
Budget Actual Proposed Approved
DRAINAGE FUND- AB1600- 232
7411 Interest Income- General $ 10,840 $ 5,488 $ 4,830 $ 4,830 I
7712 Drainage Fees 23,750 10,210 15,000 15,000
7891 Miscellaneous Income - 6,268 - -
I
I Total DraiJ1age AE31600 Fund ' $ 34 590 ,$ 21,966 $ 1.9;830 $ 19;830
- I. .. ._.
GRANT FUNDS- 241 thru 247 I
7411 Interest Income- General $ - $ 3,077 $ - $ -
7521 Grnt- Cnty Other - 66,503 - - I
7521 Grnt- Cnty Other (Bike Lane) 200,000 3,500 178,020 178,020
7522 Grnt- Solid Waste Reduction 24,000 8,077 - -
7523 Grnt- TDA - 5,000 163,500 163,500 I
7525 Grnt- Used Oil Recycling - - 14,000 14,000
7543 Grnt- State Off of Traff Safety 13,000 - 85,000 85,000
7569 CDBG-14th thru 18th Yrs 202,780 112,476 225,000 225,000 I
t6talGrarilFunds
$ 439,780$ 1.9?,633$ 665,520 $ 66M:20
ASSESSMENT DISTRICT FUNDS- LMDS 261 thru 269 I
7411 Interest Income- General $ 43,510 $ 52,676 $ 40,770 $ 40,770
7841 Assessment District 83-01 A 194,100 194,054 168,600 168,600 I
7842 Assessment District 86-03A 22,330 24,679 22,330 22,330
7843 Assessment District 86-01 201,770 199,752 201,770 201,770
7844 Assessment District 86-02A 18,900 18,893 18,710 18,710 I
7846 Assessment District 87-01 357,980 253,521 357,980 357,980
7847 Assessment District 86-02B 36,320 36,253 40,230 40,230
7848 Assessment District 83-01 B 26,790 26,082 26,790 26,790 I
7849 Assessment District 86-03B 19,740 19,375 16,100 16,100
TotalLMDAssessmentD ists $ 9;21,440$ 825,28ti .$' 893280$ 893,280 I
.__';.,,, I
ASSESSMENT DISTRICT FUND- L1GHTING- 275 I
7111 Taxes- Property Current $ 124,730 $ 140,694 $ 145,190 $ 145,190
7411 Interest Income- General 40,870 43,340 40,680 40,680
7711 Street Light Energizing Fees 2,250 (1,750) - - I
7845 AD 86-04 Street Lighting 231,520 225,367 - -
7861 Assessment District Zone A - - 232,420 232,420
-
Total StLightingAssDist Fd $ 399,:370 $ 407,651 $ , 41?,290 $ 418,290 I
DEBT SERVICE FUND- CITY- 311 I
7411 Interest Income- General $ 282,680 $ 290,802 $ 300,790 $ 300,790
7873 Assessments- Fire Bond Dbt 172,700 172,700 169,100 169,100
Total City,. Debt Service,. Fund $ 455,380 $ 463,502 $ 469;890 $ 469,890 I
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I REVENUES BY FUNDS AND SOURCES
I FY 1993-94 FY 1993-94 FY 1994-95 FY 1994-95
Budget Actual Proposed Approved
DEBT SERVICE FUND- CITY- CFD#1- 331
I 7411 Interest Income- General $ 240,540 $ 269,758 $ 249,400 $ 249,400
7875 Assessments- CFD#1 Dbt 2,542,650 2,545,994 2,609,690 2,609,690
7891 Miscellaneous Revenue - 178 - -
I TbtaICFD#lDebfSvcFurid. .. ".. $ 2,783,190 $ 2,815;930 $ 2,859, 09Qi$ 2 ;1359, 090
I DEBT SERVICE FUNDS- PARKWAY BUSINESS CENTER- 332 & 333
7411 Interest Income- General $ 298,520 $ 254,970 $ 294,980 $ 294,980
I 7875 Assessments- CFD 88-1 Curr 3,037,630 449,018 2,940,060 2,940,060
7876 Assessments- CFD 88-1 Prior 3,184,400 126,260 6,007,700 6,007,700
7891 Miscellaneous Revenue - 963 - -
I TotaLPkwYOeblSvcFunds . .$ 6;520,550 $ 831';211 $ 9,242,740$ 9,242,7 40
I PARK IMPROVEMENTS FUND- 411
7630 Parkland Dedication Fees $ 216,750 $ 17,500 $ 191,700 $ 191,700
7891 Miscellaneous Revenue 200 - 200 200
I ,.., Tot?IParklmprovementsF d,$ 216,950 $ 17,500 $ 191900$ 191 900
, , . ,.-
I MUNICIPAL IMPROVEMENTS FUND- 421
7411 Interest Income- General $ 32,71 0 $ (84) $ - $ -
7891 Miscellaneous Revenue - 120,317 - -
I TotaLrv1unicipallrl1provesFd "$ 32,710 $ 120;233 $ - $ -
I CFD#1 ACQUISITION FUND- 451
7411 Interest Income- General $ 410 $ 440 $ 410 $ 410
I , T6tal,.CFD'if.1AcqusitiQn .FUnd.>$ 410 440 $ 410 410
$ $
I CFD 1990 (88-1) #2 CONSTRUCTION FUND- 453
7411 Interest Income- General $ 106,500 $ 24,207 $ 41,250 $ 41,250 .
I 7891 Miscellaneous Revenue - 29,600 - -
Total.. C F D., 88c 1.Construc:tioll 106,500 $ 53,807 41,250 )$ 41;250
$ $
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8 REVENUES BY FUNDS AND SOURCES I
FY 1993-94 FY 1993-94 FY 1994-95 FY 1994-95 I
Budget Actual Proposed Approved
WATER UTILITIES FUND- 510 I
7411 Interest Income- General $ 334,040 $ 372,945 $ 325,500 $ 325,500
7413 Interest Income - Bond 209,180 269,559 222,430 222,430
7613 Administrative Revenue 3,970 4,802 2,720 2,720 I
7641 Sales and Service 6,625,070 6,579,089 7,114,500 7,114,500
7642 Water Sales- Unmetered - 5,747 - -
7643 Sales-SDCWNRamona - 4,537 - - I
7644 Delinquency Charges 62,500 84,589 60,000 60,000
7645 Water Hydrant Meter Charges 1,000 600 500 500
7646 Reconnection & Turn-On Fees 4,350 4,060 3,500 3,500 I
7648 Sales-Capacity Charges 1,021,600 981,923 1,076,310 1,076,310
7651 Water Pumping- ID #1 17,500 15,975 24,600 24,600
7652 Water Pumping- ID #4 18,000 19,491 12,070 12,070 I
7653 Water Pumping- Orchard, Etc 39,000 39,866 47,270 47,270
7654 Water Pumping- Donart 600 740 610 610
7655 Water Pumping- Convair 700 2,910 - I
7656 Water Pumping- Padre Transit 160 311 320 320
7657 Water Pumping- Greg Resev'r 16,000 25,343 13,000 13,000
7658 Water Pumping- Camelback 38,600 41 ,592 47,270 47,270 I
7659 Water Pumping- Woodcliff 2,200 2,368 3,120 3,120
7662 Water Pumping- Del Poniente 1,070 - - -
7663 Water Pumping-Buehler - - 6,220 6,220 I
7667 Connection Fees 92,390 29,803 315,350 315,350
7668 County Water Authority Fees - 11,910 - -
7669 Water Meter Installation Fees 12,490 9,357 8,400 8,400 I
7737 Inspection Fees - 475 - -
NF Current Fees and Services 4,300 - -
7871 Bond- General Water 943,590 1,183,689 965,740 965,740 I
7874 AD 79-1 Bond Int & Redempt'n 217,210 272,087 210,710 210,710
7884 Returned Check Charges 1,600 1,520 1 ,400 1,400 I
7891 Miscellaneous Revenue 31,000 14,810 12,620 12,620
7999 Suspense - - -
~
T otalWater Uti I itiesFund, $ 9,698,120 . $ 9;980;098 '$ 10,474,160 $10,474;160 I
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I REVENUES BY FUNDS AND SOURCES
I FY 1993-94 FY 1993-94 FY 1994-95 FY 1994-95
Budget Actual Proposed Approved
SEWER UTILITIES FUND- 520
I 7411 Interest Income- General $ 991,370 $ 1,022,280 $ 867,450 $ 867,450
7413 Interest Income - Bond 22,630 19,200 19,430 19,430
7681 Sales & Service 3,897,590 4,047,070 3,991,270 3,991,270
I 7683 Connection Fees 71,400 173,705 176,700 176,700
7684 Annexation Fees 8,500 20,384 10,000 10,000
7685 Inspection Fees - 1,125 - -
I 7691 Sewer Pumping- St Andrews 3,060 2,263 3,050 3,050
7692 Swr Pmpg- Camino del Norte 23,870 35,909 26,010 26,010
I 7693 Sewer Pumpg- Del Poniente 1,310 944 1,620 1,620
7694 Sewer Pumping-Highlands 200 - 260 260
7771 Sewer Improvement Fees 26,280 47,268 38,690 38,690
I 7872 Assessments- Sewer Bnd Debt 150,500 53,534 23,100 23,100
7891 Miscellaneous Revenue 34,540 26,464 35,570 35,570
I " rotaISewer.Utilitie'ls.FUngi.,.. '" $ 5,23t,250 $ 5,450:146 $ 5193150$ 5 193 156
... ,', "',. -.-, ... ,
INTERNAL SERVICE/CAPITAL REPLACEMENT FUND- 611
I 7411 Interest income- General $ 189,250 $ 203,061 $ 188,220 $ 188,220
7474 Rental- Yearly Veh Svc Fees 170,320 300,260 74,540 74,540
7475 Rental- Yearly Capital Outlay 120,060 243,580 91,430 91,430
I 7881 Sale of Surplus Property 800 4,039 - -
I
TotaIJl1trl1l.8vclCapR.plcmfFd $ . , 480,430 $ 7:>0,940 $ 354,198 $ 354,190
I LIBRARY ENDOWMENT FUND-712
7411 Interest Income- General $ 25,370 $ 26,903 $ 24,830 $ 24,830
I 7830' Donations - 870 - -
Total.'LibrCirYEndowmehtFd', ,.....$ 25,:370 $ 27,773 $ 24,836 $ 24,830
I
PCPA DONATIONS FUND-713
7411 Interest Income- General $ 7,560 $ 1,658 $ 5,710 $ 5,710
I '.' T otalPC F'A Doriatior'isFUrid $ 7,560$ 1}358. $ 5,710 $ 5:710
I PUBLIC EDUCATION TRUST FUND- COX-714
7411 Interest Income- General $ 8,110 $ 8,642 $ 7,980 $ 7,980
I t otal',PubE:cfTrusLF und. $ 8,110 $ 8)342 $ 7,986$ .,.,\/7;980
. " ., , 'u',_,' ."....".
I RT 56 VERNAL POOL FUND-715
7411 Interest Income- General $ 5,280 $ 5,627 $ 5,200 $ 5,200
I . " Rl56yel'nalPoolFUnd. $ 5,280 $ 5,627 5200. $i '5200
J ___......... ." . 1._..,__.-".
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10 I
REVENUES BY FUNDS AND SOURCES
FY 1993-94 FY 1993-94 FY 1994-95 FY 1994-95 I
Budget Actual Proposed Approved
POWAY ROAD BEAUTIFICATION TRUST FUND-717 I
7411 Interest Income- General $ 290 $ 312 $ 290 $ 290
T6taLPoway Road BeautFd $ 299..,$ 312 $ 290$ 290 I
,_.._-,,--,.. -,-",,,.
LAW ENFORCEMENT/FORFEITED PROPERTY FUND-718
7411 Interest Income- General $ 470 $ 676 $ 450 $ 450 I
7887 Recovery of Stolen Property 4,950 9,062 4,950 4,950
T6tall,aw EnfiFor;fPrbpty Fd $ 5:420 $ 9,738 $ !iAOO $ 5AP9 I
MARY PATRICIA ROSS TRUST FUND-741
7411 Interest Income- General $ 2,370 $ 2,525 $ 2,330 $ 2,330 I
Tbta IM.r: RbsST rust Fund $ 2,379 $ 2525 $ 2,330 ,$ 2,330
,
BETTY BENDIXEN TRUST FUND- 742 I
7411 Interest Income- General $ 490 $ 532 $ 490 $ 490
7830 Donations - - - - I
T otaIB'.Sendixen.TrustFUlJd $. 490$ 532 490$., 490
CLYDE REXRODE/LAKE POWAY MEMORIAL FUND-744 I
7411 Interest Income- General $ 300 $ 315 $ 290 $ 290
T6t?iRexl'odeMem.Fulld $ 300 $ 315 290$ 290 I
REVi:IIIUEGRANbTctrAL $46Ai4~84() $ 41;999;614 $.48/736,740 '.$ 48,778;340 I
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I CITY OF POWAY FINANCIAL PROGRAM: 1994-1995
SUMMARY OF SOURCES AND USES OFFUNDS
I
12 I
FISCAL YEAR 1994-95 SUMMARY OF SOURCES AND USES OF BUDGETED FUNDS
SPECIAL SPECIAL I
GENERAL REVENUE ASSESSMENT TRUST
FUND FUNDS FUNDS FUNDS
SOURCE OF FUNDS I
Revenues $15,460,200 $3,127,270 $1,311,570 $ 52,520
Accumulated
Appropriations 3,530,478 2,842,669 0 0 I
Fund Balance 0 (130,459) 1,705,580 775,201
Transfers in 0 30.000 0 0
TOTAL $18,990,678 $5,869,480 $3,017,150 $827,721
USE OF FUNDS I
Expenditures $15,178,253 $1,957,466 $1,484,092 $ 0
Capital Projects (20,000) 246,000 610,500 0 I
Program Expenses 0 10,000 0 0
Bond & Interest 0 0 0 0
Reserves for
Contingencies 3,787,425 3,383,451 0 0 I
Unappropriated
Reserves 0 272,563 922,558 813,721
Transfers Out 36,000 0 0 14.000 I
TOTAL $18,990,678 $5,869,480 $3,017,150 $827,721
General Fund - The primary source of revenues for the General Fund are property I
taxes and sales tax. General Fund revenues from all sources are shown on pages 2,
3, 4 and 5. The General Fund finances all ofthe SafetY Services, Planning Services,
CommunitY Services, general engineering and the City administration. A summary of I
the expenditures and fund activity detail for the General Fund is shown on pages x, xii,
xiii and 16.
Soecial Revenue Funds: I
Gas Tax/Street Imorovement - The fund is used to finance the construction, repair and
maintenance of CitY streets. As shown on page 5, sources of revenue are from I
gasoline tax and interest income. The expenditures and fund activity detail is shown
on pages xiii and 17
Street Development Fund - The fund is used for street construction projects financed I
by developer's fees, Revenues are shown on page 7 The fund activity detail is
shown on on page 22. I
Proo "A" Tax Fund - This fund is used to account for special sales taxes to be used for
street and highway projects approved by a regional transportation group. Revenues
are on page 5. The fund activity detail is shown on page xii, xiii, and 23, I
Drainage Fund - Revenues for this fund are shown on page 6. The primary source of
revenue is from drainage fees collected as development occurs. This revenue is used
to finance construction of flood control and drainage .improvements. The fund activitY I
detail is shown on pages xii, xiii and 19.
Grant Funds _ These funds are used to account for various grants that are received by
the City Revenues are shown on page 6. A fund activitY detail is shown on page 20. I
Special Assessment Fund - This fund is used to finance public improvements or
services that benefit the properties against which the assessments are levied. I
Revenues are shown on page 6 A fund activitY detail is shown on page 21.
Trust Funds - These funds are used to account for proprietary trusts that have been I
donated to the CitY Trust Fund revenues are shown on pages 9 and 10.
I 13
I CAPITAL CAPITAL REDEVELOP-
PROJECT DEBT SERVICE ENTERPRISE REPLACEMENT MENT TOTAL
I FUNDS FUNDS FUNDS FUND AGENCY
$233,560 $12,571,720 $15,667,310 $ 354,190 $ 0 $48,778,340
I 0 0 19,314,567 3,930,313 497,343 30,115,370
(159,663) t4,349,291 0 0 0 16,539,950
I 350.000 0 2.768.262 0 0 3,148.262
$423,897 $26,921,011 $37,750,139 $4,284,503 $497,343 $98,581,922
I $ 0 $ 0 $13,291,633 $ 886,344 $ 0 $32,806,787
667,750 0 200,000 0 0 1,704,250
10,000
I 0 8,067,500 1,171,340 0 0 9,238,840
0 0 23,067,166 3,208,159 0 33,446,201
I (243,853) 16,462,592 0 0 0 18,227,581
0 2.390.919 20.000 190,000 497.343 3.148.262
$423,897 $26,921,011 $37,750,139 $4,284,503 $497,343 $98,581,922
I Capital Proiect Funds:
Municipal Improvement - Revenue for this fund is shown on page 7 The fund is used
I to finance CitY capital improvement projects, The proposed budget is shown on page
24
Park Improvements - This fund is used to finance the cost of park construction.
I Revenues are shown on page 7 The fund activity detail is shown on page 18.
Communitv Facilities Districts - These funds are used to finance the cost of the South
Poway CommunitY Facilities Districts. Revenue sources are shown on page 7 The
I fund activitY detail is shown on pages 25, 26 and 27
Debt Service - These funds record the revenues and expenditures associated with the
I financing of the CitY's general debt and CommunitY Facilities District #1 and #88-1
bonds, Revenue sources are shown on page 7 The proposed budget is shown on
pages 28, 29 and 30
I Enterorise Funds: ry./ater and Sewer)
Water Fund - The Water Fund is a self-supported enterprise fund. The primary source
of revenue for this fund is from the sale of water All revenues for the fund are shown
I on page 8. The budget for the Water Fund is shown on pages x, xii, xiii and 31
Sewer Fund - The primary source of revenue for the sewer fund is the sewer service
charge. Other sources of revenue for this fund are shown on page 9. The proposed
I budget for the Sewer Fund is shown on pages x, xii, xiii, and 32.
Capital Replacement Fund - The capital replacement fund is used to finance the
replacement of CitY vehicles and major equipment. The revenue for this fund comes
I from sale of surplus property and rental fees charged to each of the divisions that
have been assigned vehicles or equipment Revenues are shown on page 10.
Expenditures are on page xii, xiii and 33,
I Redevelopment Aaencv - The funding for the Redevelopment Agency includes loans
from the CitY The total budget for the Redevelopment Agency is shown on pages 212
I through 300.
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I CITY OF POWAY FINANCIAL PROGRAM: 1994-1995
FUND ACTIVITY DETAIL
I
16 FUND ACTIVITY DETAIL I
GENERAL FUND I
1992-1993 1993-1994 1993-1994 1994-1995 1994-1995 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
Prior Years Appropriation: $ 3,349,578 $ 3,367,468 $ 3,367,468 $ 3,530,478 $ 3,530,478 I
Revenues 15,717,399 15.106.590 15,733,790 15,418,600 15,460,200
JOTALFUNDSAVAILABLE '.....,$19,066;97'7 $18:474,058$19,101 ;258 '$18,949;078 $18,990;678 I
EXPENDITURES
Operating Expenses: I
Legislative &
Administrative Services $ 882,041 $ 942,181 $ 883,788 $ 928,944 $ 928,969
Administrative Services 1,083,332 1,159,946 995,011 1,095,374 1,095,588 I
Community Services 2,659,431 2,641,670 2,512,160 2,702,420 2,725,380
Engineering Services 1,548,811 1,496,570 1,403,019 1,374,274 1,374,274
Planning Services 1,095,662 975,280 1,068,315 996,010 1,071,085 I
Public Services 1,622,000 1,278,294 1,140,902 1,272,387 1,272,387
Safety Services 6,639,808 7,073,780 7,195,623 7,285,050 7,107,570
Prior Year Expenditures - - 237,926 - - I
Expense Credit from
Capital Repl. Fund - (263,620) - (388,000) (388,000)
Total Operating Expenses $15,531,085 $15,304,101 $15,436,744 $15,266,459 $15,187,253 I
Capital Projects:
Streets and Highways $ (13,861) $ - $ (26,539) $ (20,000) $ (20,000) I
Total Capital Projects $ (13,861) $ - $ (26,539) $ (20,000) $ (20,000)
TOTALEXPENDITURES $15,9t7,~24$J5;304,1 01 $15,41 Q;205$15;246;499$15,1f37;~53 I
TRANSFERS/LOANS-In (Out) I
Transfer to RDA Debt Service $ (360,000) $ (385,000) $ (385,000) $ (410,000)$ (410,000)
Transfer to Municipal Fund (70,800) - (10,000) (20,000) (20,000)
Transfer from Capital Repl. Fnd 429,291 125,000 260,055 - - I
Transfer from Trust Funds 2,270 - 8,000 14,000 14,000
Transfer from Water Fund 10,900 - - - -
Transfer from Sewer Fund 10,900 - - - -
Transfer to Grant Funds (14,203) - (26,539) (30,000) (30,000) I
Transfer to Park Fund (41,387) - (1,500) (100,000) (100,000)
Transfer to Admin Fund (3,000) - - - -
Loan pamnt from Performing Art - - 120,316 - - I
Loan payment from RDA 3,588,451 4,256,257 2,646,738 2,878,680 2,851,720
Loan to Rda (3,228,451 ) (3,871,257) (2,251,738) (3,840,077) (3,813,117)
Loan pymnt to/from Cfd 88-1 - - - 1,471,397 1,471,397 I
Payable/ Set Aside (506,256) - (520,907) - -
TOTALTRANSFERS/LOANSL$ ,{182,285} $ . 1~5,000$ (160;$75) $/ "(36;000)$ (36;000) I
' . (9~r\~'F.Y,~,9g,6H~N,9,E..", ".',. ....,,,, .. . ",'..' '.' .,.,. ."..,",'."..', .....",. . ",' ..."
APPROPRIATED ..,..,..',.,., '/<$3367468$'/3294957$ ,3530478/$3666619$'3787425 I
,. "... .,."".'.' 1...,.,...,...,.,'....__....._......'. _..:..,'.,......:..1........,...:..,.,:.;.,... ,...' ,.,...,:.,..;:..,.......::._... ":,_..1._,_",____ .1...... ._.1. I
I 17
FUND ACTIVITY DETAIL
I STREET IMPROVEMENT-GAS TAX FUND
I I,
1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
I BEGINNING BAL.- July 1 $ - $ - $ - $ - $ -
Prior Years Appropriation 13,123 6,349 6,349 89,177 89,177
I Revenues 769,456 811,100 824,915 854,550 854,550
10TAL. FUNDS.AVAI I..ABLE: " $ 78?,579 $ 817,449 $ 831,264 $ 943,727 $ 943,727
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I EXPENDITURES
Operating Expenses'
I Engineering Services $ 7,500 $ 6,000 $ 6,000 $ 6,000 $ 6,000
Public Services 768,730 799,100 736,087 838,400 838,400
I ; T otalOperating ',Expenses $ 776,230 $805,100 $ 7'42,08'7 ,$ 844,400\ $844;400
CAPITAL PROJECTS.
I Streets & Highways $ - $ - $ - $ - $ -
(continuing approp)
I Street & Highways - - - - -
Traffic Signals - - - - -
I Total Capital Projects $ - $ - $ - $ - $ -
TOTAl.EXPENDITURES' $ 776,230 $ 805;100 $ 742087 " $ ,,844400$844400
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I TRANSFER/LOANS-I N(OUT)
Transfer From General Fund $ - $ - $ - $ - $ -
I TOTALTRANSFER/LOANS $ - $ - '$ - $, -
._' c_ '. '... ".
TOTACFUND'sALANCE"
I APP'R()PRIATED >$6,349 $ 12,349>$ '89;177$' 99,327 $>\99;327
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FUND ACTIVITY DETAIL III
PARK IMPROVEMENT AND COASTAL SAGE FUND \1
(FUNDS 411 AND 412)
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1992-1993 1993-1994 1993-1994 1994-1995 1994-1995 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL,- July 1 $ (876) $ (143,063) $ (143,063) $ (147,181) $ (147,181) Ii I
Prior Years Appropriation - - - !
Revenues 115,590 216,950 17,500 191,900 191,900 I
TOTAL FUNDSj.\VAILABLE $ 114,714 $ 73,887$ (125,563) $ 44,719 $ 44,719 II
EXPENDITURES I
Operating Expenses. ,I
Total Operating Expenses $ $ $ - $ - $ -
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Capital Projects, I
Park & Open Space $ 299,164 $ 21,618 $ 23,118 $ 376,500 $ 376,500
jTotal Capital Projects $ 299,164 $ 21,618 $ 23,118 $ 376,500 $ 376,500 I
i $ .. . 23,}18 $376;500. $ I
TOTAL EXPENDITURES $ 299,164 $. 21618 376,500
<...1.
iTRANSFER/LOANS-1 N(OUT) - I, I
I Transfer from General $ $ - $ $ - $
I Transfer from 90-A TAB - - - II
Transfer from General Fund 41,387 - 1,500 100,000 100,000 I I
Loan from General Fund - - - - -
II Loan Payment from RDA - - - - - I
,iTOTAL TRANSFERS/LOANS $ 41,387 $ - $ 1,50C) $ 100;000.$ 100,000
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VOTALFUNDBALANCE I
APPROPRIATED' $ '- $ - $ - $ -
liEN DI NG BALANC EcJ l.J ne30$>{143, 063)/$ 52;269\$ (147,181) $. .(231;781) , II
, (231,781) i
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FUND ACTIVITY DETAIL
I DRAINAGE FUND
(FUNDS #231 & 232)
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1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
I ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL.- July 1 $ 502,561 $ 474,538 $ 474,538 $ 209,627 209,627
I Prior Years Appropriation - - - -
Revenues 411,629 294,640 277,100 279,130 279,130
I JOTAL FUNDS.AVAILABLE $ " . , ~ ' ' .' , ,,' , ; 769,118
914,1.90 ,$, $ 751,638 $ 488,757. $ 488;757
I EXPENDITURES
I Operating Expenses
Administrative Services $ 12,836 $ 17,049 $ 11 ,443 $ 15,029 $ 15,029
Public Services 289,484 348,110 332,620 292,523 292,523
I Engineering Services 32,676 8,805 7,948 8,076 8,076
Total Operating Expenses $ 334,996 $ 373,964 $ 352,011 $ 315,628 $ 315,628
I Capital Projects:
Flood Control & Drainage $ 65,000 $ 190,000 $ 190,000 $ - $ -
I Government Buildings - - - - -
I Total Capital Projects $ 65,000 $ 190,000 $ 190,000 $ - $ -
$ ,'.399,9!36$ 315628
TOTAL EXPENDITURES 563,964 $ 542,011$ 315,628$
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I TRANSFER/LOANS-In (Out)
Loan to Redevelopment
I Agency $ (39,656) $ $ - $ - $ -
tOTAL TRANSFERILOANS $, (39,656) $ - ,$" - $
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TOTAL.FUNDElA~ANCE
I 'PPROPRINr~Di ' . $ - $' - $ - $ -
I ENDINGBAL,..JUne30 $ 474;538$ 205;214$ 209,627$, 173,129'.'$', ','../173;129".'
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FUND ACTIVITY DETAIL
GRANT FUNDS I
(FUNDS #241 THRU 247)
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1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
ACTUAL BUDGET ACTUAL PROPOSED APPROVED I
BEGINNING BAL. - July 1 $ (78,840) $ (57,391) $ (57,391) $ (340,086) (340,086)
Prior Years Appropriation - - - - - I
Revenues 155,224 439,780 198,633 665,520 665,520
TOTAL FUNDS AVAILABLE $ 76,384 . $ 382,389 '$ 14t:2~2 $ 325:434$ 325,434 I
EXPENDITURES I
Operating Expenses
Program Expenses $ - $ - $ - $ 10,000 $ 10,000
Total Operating Expenses $ - $ - $ - $ 10,000 $ 10,000 II
Capital Projects - I
Redevelopment Agency
Bridges/Govt. Building $ 25,000 $ 202,518 $ 202,518 $ - $ - I
Total Redevelopment Projects $ 25,000 $ 202,518 $ 202,518 $ - $ -
Capital Projects - City I
Park Projects $ (136,949) $ - $ - $ 35,000 $ 35,000 I
Bike Lanes & Curbside 119,860 200,000 305,349 181,000 181,000
Bridge Renovation & Traffic 140,067 - - . 30,000 30,000
Total City Projects $ 122,978 $ 200,000 $ 305,349 $ 246,000 $ 246,000 I
,TOTAL EXPENDITURES $ 147;978 ' $ 402,518$ "5Q7)~67 $ . 256,00Q$ 256:000 I
TRANSFER/LOANS-In (Out) I
Transfer to Trust Fund $ - $ - $ - $ - $ -
Transfer to/from General Fund 14,203 - 26,539 30,000 30,000
Transfer from/to RDA Admin - - - - - I
30;000
TOTAL TRANSFER/LOANS $ 14'203 $ - ;$ 26:539. $ 30,000$
TOTAL FUND BALANCE I
APPROPRIATED $ - $ - $ - -
- II
ENDING BALANCEtJune 30 $ (5T,391)'$ (20'129)$ (340,086) $ 99,434$ 99,434 I
I 21
FUND ACTIVITY DETAIL
I SPECIAL ASSESSMENT DISTRICTS
(FUNDS #261 & 275)
I 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
I BEGINNING BAL.- July 1 $ 1,475,229 $ 1,613,695 $ 1,613,695 $ 1,705,580 $ 1,705,580
Prior Years Appropriation - - - -
I Revenues 1,168,390 1,320,810 1,232,936 1,311,570 1,311,570
" ,'., ..
I TOTALFUNDSAYAILABLE $ 2,643,619$ 2,934,505 $ 2,846,631 $ 3,0+7',150$3;017,150 .
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EXPENDITURES
I Operating Expenses:
I Community Services $ - $ - $ - $ - $ -
Public Services 1,029,924 1,480,520 1,141,051 1,484,092 1,484,092
I Total Operating Expenses $ 1,029,924 $ 1,480,520 $ 1,141,051 $ 1,484,092 $ 1,484,092
I Capital Projects: $ - $ - $ - $ 610,500 $ 610,500
Total Capital Projects $ - $ - $ - $ 610,500 $ 610,500
I TOTAL EXPENDITURE$ $ 1,029;924 ,$ 1,480;520 '$ 1,141 ,051"$ 2;094,592$ 2;094,592 '
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I TRANSFER/LOAN-In (Out) $ - $ - $ - $ - $
Transfer to General Fund - - - - -
I TOTALTRANsFER/LOANS $ - $ - $
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TOTALFUNDSALANCE
I APPRO~RIATE[) - $ $
I ENOl NGElAL.. ,.June 30\$1,613,69511, 453, ~8q ,$ 1;705,58C} $ fj22,558 $.. 922;S58
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FUND ACTIVITY DETAIL
STREET DEVELOPMENT FUND I
(FUNDS 221 & 222)
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1992-1993 1993-1994 1993-1994 1994-1995 1994-1995 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL.-July 1 $ - $ - $ - $ - $ - I
Prior Years Appropriation 385,621 505,902 505,902 823,950 823,950
Revenues 393,615 93,320 316,548 130,660 130,660
TOTAL FUNDS AVAILABLE $ 779;236 $ 599;?22T $ 822,450 $ ".954,610i$ 954,610 I
EXPENDITURES I
Operating Expenses I
Public Services $ - $ - $ - $ - $ -
-
Total Operating Expenses $ - $ - $ - $ - $ - I
Capital Projects: I
City Street Signs $ 41,334 $ - $ (5,500) $ - $ -
Streets and Highways 504,000 - - - -
Flood Control - - - - - I
-
Total Capital Projects $ 545,334 $ - $ (5,500) $ - $ -
TOTAL EXPENDITURES $ .,.545,334 $ $ (5,500) $ - $ - I
TRANSFER/LOANS-In (Out) I
Loan to RDA $ - $ - $ (4,000) $ - $ - I
Loan From Water Fund 57,500 - - - -
Loan From Sewer Fund 214,500 - - - -
Trans. from poway Road - - - - - I
Beautification Fund - - - - -
TOTAL TRANsFER/LoANs $ 272,000 $ ,$ (4;000) $ - $ - I
TOTAL FUNDSALANCE I
APPROpRIATED $ 505,90:2$ 59Q;2:22$ 823,950 $ 954,610 '$ 954,610 .
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FUND ACTIVITY DETAIL
I PROP. A SALES TAX FUND
I 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
I BEGINNING BAL.- July 1
Prior Years Appropriation $ 1,042,678 $ 1,127,043 $ 1,127,043 $ 1,929,542 $ 1,929,542
I Revenues 394,904 2,827,920 2,874,763 1,197,410 1,197,410
TOTAl'.FI.JNDSAVAILASLE$1;431;582$3;954,963 $' 4,ob1iS06$ 3,126;952 $3;126;952
I . ," ~,.., .
I EXPENDITURES
Operating Expenses
Public Services $ 310,539 $ 2,937,794 $ 2,072,264 $ 797,438 $ 797,438
I
Total Operating Expenses $ 310,539 $ 2,937,794 $ 2,072,264 $ 797,438 $ 797,438
I Capital Projects'
City Street Signs
I Streets and Highways $ - $ - $ - $ - $ -
Total Capital Projects $ - $ $ - $ - $ -
I TbTALEXPENDITURES ", ,'" -----.......".,.;....-- .. ;,;:;::",'::':::.::
$ 310,@:l . $2,937,794$ 2,67~;264 $ 797,438)$ ., 797438
...,,,;.1
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TRANSFER/LOANS-In (Out)
I Loan to RDA $ - $ - $ - $ - $ -
Transfer to RDA $ - $ $ - $ - $ -
I TOTALTRANSFER/LbANS - ",.,.,$ $ - $
I TQTAL!FUND~~~~~CE .., , ','
. . ,.' , ". ,... ...
APPROPRIATED,;, ..,.,."..$....1,127,043 1,017,169:. $ '1,929;542 $2,329,514/$2;329,514!
.. ..,....,,' . ','__ ',' ".'..',,',' -C',"-.-' .......,,_....... -......,... '--".-,_._----. ...
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24 I
FUND ACTIVITY DETAIL
MUNICIPAL IMPROVEMENT FUND I
1992-1993 1993-1994 1993-1994 1994-1995 1994-1995 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BALANCE-July 1 $ 441,349 $ (29,867) $ (29,867) $ (19,951) $ (19,951) I
Prior Years Appropriation I
Revenues 24,310 32,710 120,233 -
TOTAL FUNDS AvAILIXBLE $' 465,659 $ 2,843 $ 90;366.. $ (19,951)$ (19,951 ) I
EXPENDITURES
Operating Expenses I
Amin. Services $ - $ - $ - $ $ -
Public Services - - - - - I
Total Operating Expenses $
$ - $ - $ - - $ -
Capital Projects I
Government Buildings I
(continuing approp ) $ - $ - $ - $ - $ -
Government Buildings (69,486) - - 250,000 250,000
Total Capital Projects $ (69,486)$ - $ - 5 250,000 $ 250,000 I
TOTAL EXPENDITURES $ (69,486)$ - $ - $ 250,000 $ 250,000 I
TRANSFER/LOANS-In (Out) I
Transfer to Capital Repl. Fund $ (635,812)$ - $ - 5 190,000 $ 190,000
Transfer from/to General Fund 70,800 - (110,317) 20,000 20,000
Transfer from Water Fund - - - 20,000 20,000 I
Transfer from Sewer Fund - - - 20,000 20,000
Loan from RDA - 10,000 - - - I
TOTAL TRANSFER/LOANS ., $ (5(35,012)$\10;000$ (110,317) ..5 250,000.$ 250,000' . I
-
TOTAL.FUNDBALANCE I
APPROPRIATED. $ - $ - $ - $ -
ENDING BALANCE-JUNE 30 .., $.'......,{:29,!.l67)$. .. 12843$ . (19,951)$ , (1g,95t)$ '., (19;951) I
:,_.....J.______. ''';
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II 25
FUND ACTIVITY DETAIL
I CAPITAL IMPROVEMENT PROJECTS
COMMUNITY FACILITIES DISTRICT #1
I 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
II ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL. - July 1 $ 6,552 $ 7,029 $ 7,029 $ 7,469 $ 7,469
II Prior Years Appropriation - - - - -
Revenues 477 410 440 410 410
II TotaIFundsAvailable'$!;029, $ 7,439 $7,469 $ 7,879 $ 7,879
I EXPENDITURES
Operating Expenses
I Admin. Services $ - $ - $ - $ - $ -
Public Services - - - - -
... . '.,.
I.T6faFOperatirigE~periseS$ .... .. $ -$$ , $
I Capital Projects:
Pomerado Business Park $ - $ - $ - $ - $ -
I Total Capital Projects $ - $ - $ - $ - $ -
TOTAL EXPENDITURES $ $--$$-
I ' ,
II TRANSFER/LOANS-IN(OUT)
Transfer To General Fund $ - $ - $ - $ - $ -
Loan To Redev Agency - - - -
I TOTAL TRANSFER/LOANSC$$ - .' $
I T2TAHe~Ng~~S~NcE
I APPROPRIATED? ' , '" $ - $
I ENDING~Al""JUf\JE:3Q<.$ ." ,/7,029$" 10439$],469 ,. $< 7:879$) 7,B79"
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26 I
FUND ACTIVITY DETAIL
CAPITAL IMPROVEMENT PROJECTS I
COMMUNITY FACILITIES DISTRICT #88-1
I
1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
ACTUAL BUDGET ACTUAL PROPOSED APPROVED I
BEGINNING BAL.- July 1 $ (89,607)$ 47,393 $ 47,393 $ - $
Prior Years Appropriation - - - - - I
Revenues - - - - -
TOTAL FLJNOS.AVAILABLE $ (89,607')$ 47;393$ 47,393$ - $ - I
EXPENDITURES I
Operating Expenses:
Admin. Services $ - $ - $ - $ - $ - I
Public Services - - - -
Total Operating Expenses $ - $ - $ - $ - $ - I
Capital Project:
Parkway Business Ctr $ - $ - $ 6,406 $ - $ - I
Total Capital Projects $ - - $ 6,406 $ - $
TOTAL EXPENDITURES I
$ - $ - $ - $ -
TRANSFER/LOANS-In (Out) I
Trans from/to Cfd#88-1 Debt $ 23,900 - $ (40,987)$ - $
Trans from Cfd88-1 Const. 113,100 - - - I
Arbitrage Set Aside - - - - -
TorALTRANSFERlLOANS, $ 137,000$ - $ (40;987)$ - $ - I
iOTALFLlNb BALANCE I
APPROPRIATED $ - $ - $ - $
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END I NG., BALANCE-Julle30 ...$ 47,393$ 47,393$ $ $ I
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~ 27
FUND ACTIVITY DETAIL
I, CAPITAL IMPROVEMENT PROJECTS
COMMUNITY FACILITIES DISTRICT-1990 #88-1
I
1
I 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
~BEGINNING BAL.- July 1 ACTUAL BUDGET ACTUAL PROPOSED APPROVED
$ 3,418,744 $ 1,976,902 $ 1,976,902 $ - $ -
~ Prior Years Appropriation - - - - -
Revenues 151,209 106,500 53,807 41,250 41,250
~TOTALF'tJNDSAVAILABLEi $ '3,569;953$ 2:083,402 $ 2:630,709 '$ 41,250 $ 41,250
_CAPITAL PROJECTS:
II, Parkway Business ~tr . $ 1,479,951 $ 2,083,402 $ 625,709 $ 41,250 $ 41,250
II:rOTALE><PE:NDITURE? ,,<$1.47~;951$i 2;083,402 $>625,709$ ..' '41;250>$ 41;250
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1 TRANSFERS/LOANS
I Transfer to Cfd #88-1 (Debt) $ - $ - $ (1,405,000) $ - $ -
~I TransfertoCfd#88-1 (CIP) (113,100) - - - -
IITOTALTRANSFERS/LOANS $., (11$/100)" $ - $(1,495/660) $ .-" ,$" -'
~to,^, 'UNO BALANCE
IAPPROPRIAtED.' ',', - $ - $ -
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I"" "",.. ,', .' . '. ;--'.,-."','-,"';"---,
~ ENDINGBAL."JUNE36 $1976902$ - $ , -
1...../..,.."".-.., .
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FUND ACTIVITY DETAIL
DEBT SERVICE FUND I
1992-1993 1 993-1 994 1993-1994 1994-1995 1994-1995 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL. - July 1 $ 5,412,992 $ 5,725,938 $ 5,725,938 $ 5,129,448 $ 5,129,448 I
Prior Years Appropriation - - - - -
Revenues 475,948 455,380 463,502 469,890 469,890 I
TOTAL FUNDS AVAILABLE $ 5;888,940$ 6;181}318, $ 6,189,440 $5;599;338$ 5,599;338
EXPENDITURES I
Bond Interest &
Redemption. I
1978 Fire Bond $ 170,800 $ 172,700 $ 172,700 $ 169,150 $ 169,150
1986 Certificates of
Participation 961,068 967,120 962,523 954,390 954,390 I
1992 Certificates of
Participation 906,835 912,420 908,957 914,350 914,350 I
Total Bond Interest
and Redemption $ 2,038,703 $ 2,052,240 $ 2,044,180 $ 2,037,890 $ 2,037,890
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Operating Expenses'
Total Operating Expenses $ - $ - $ - $ - $ - I
Capital Projects'
Total Capital Projects $ $ - $ - $ - $ - I
TOTAL EXPENblTURES $2,038,703$ 2,052;240 $ 2,044,180 $2,037,890$, 2;O~7)390
TRANSFER/LOANS-In (Out) I
Transfer from Poinsettia
Funds $ 907,941 $ 912,420 $ 379,706 $ 914,350 $ 914,350 I
Trans. from Rda Admin Fund 967,760 967,120 604,482 954,390 954,390
TOTAL TRANSFER/LoANS $1,875,701 $1;879;540$ 984,188 $1,8613,740 $ 1;868,740 I
TOTAL FUND BALANCE I
APPROPRIATED' $ - $ - $ -;, $ -
ENDiNGBALANCE'June30. $ 5,725,$38.. $ '6;008,618 $ 5,129;448 $5;430,188$5,430,188 I
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FUND ACTIVITY DETAIL
I DEBT SERVICE FUND
COMMUNITY FACILITIES DISTRICT #1
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1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
I ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BALANCE-July $ 4,795,006 $ 4,911,069 $ 4,911,069 $ 4,954,818 $ 4,954,518
1 Pri~r Years Appropriation - - - - -
Revenues 2,821,530 2,783,190 2,815,930 2,859,090 2,859,090
1 fOTALFUNDSAVAILABU= $7;616;536$ 7,694,259 $ , 1)726,999 $ 7,813;908.$ 7,813,608
I EXPENDITURES
Bond Int. Redemption $ 2,705,467 $ 2,782,400 $ 2,772,181 $ 2,859,390 $ 2,859,390
I., . ..,.,.."."" ." ..........,... .
TOTALE.XPENDITlJI3ES i/'$,,;1;io$;467S 2,782,400 $ 2,7'72;181$ 2;859;390$2;859,390
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TRANSFER/LOANS-In (Out)
1 Transfer from General Debt
Service $ - $ - $ - $ - $ -
I Transfer Escrow to
Capital Projects - - - - -
Transfer to Capital Projects
I thru City - - - - -
TOTALTRANSFER/LOANS' ,$ - $ , $ - $ -
1 ... " , , ,
TOT AL.,..~LJN D'BA~AN9E;.""'..
1 ApPR'OPRIATEPI I$ """.,- ,$' - $ $ -
1 .'.... .........' .,..
. . . ,.
gNOIN<3{sALANCELJl.Jrle$Oi.,$ 4;.91 J, 069"$ 4,$11;85$". '$t4; $ti4,f318,.i$.4.:$$4:t:i18'.,...$,., 4;$$4,218.'
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30 '.
FUND ACTIVITY DETAIL
DEBT SERVICE FUND .
COMMUNITY FACILITIES DISTRICT #88-1
(FUND 332 & 333) I
1992-1993 1993-1994 1993-1994 1994-1995 1994-1995 .
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL.- July 1 $ 5,263,151 $ 4,098,493 $ 4,098,493 $ 4,265,325 $ 4,265,325 I
Prior Years Appropriation - - - - -
Revenues 652,194 6,520,550 831,211 9,242,740 9,242,740 .
!'rOTAL FUNDS AVAILABLE $ .5,915,345 $10;619,043.$ 4,929;704 $13,508,065 $ 13,508,065
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EXPENDITURES
Bond In!. Redemption $ 3,164,349 $ 3,228,590 $ 4,898,628 $ 3,170,220 $ 3,170,220 .
TOTAL EXPENDITURES S 3,164,349 $,3;228,590$ 4,898;628 $ 3,116,220$ 3,170,220 I
' . . ' , . ' , , - .. .. .
TRANSFER/LOANS-In (Out) I
Loan from Sewer Fund $ - $ 1,520,864 $ 2,788,262 $ - $ -
Loan pmnt to Sewer Fnd - - - (2,788,262) (2,788,262)
Loan from General Fund - - - - (1 ,4~1 ,3971 I
through Tax Increment 1,371,397 - - -
Loan pymnt to/from Gen Fund - (1,371,397) - (1,471,397)
Transfer from Construction Fu - - 1,405,000 - I
Transfer to/from Capital Proj (23,900) - 40,987 - -
TOTAL: TRANSFER/LOANS. $ 1,347,497 $ 149,467 t 4,234;249 $ (4,259,659) $ (4,25~,659 I
TOTALFUNDJ3ALANCE I
APPROPRiATED $ - $ - $ -
I
ENDING.BAL." JUhe36 $4,098,493$., },539;920.$ 4,265,325 'ii6,01l'l,1?(l.;.$ 6,078,186 I
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I 31 I
FUND ACTIVITY DETAIL
I WATER FUND
I 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
I BEGINNING BAL. "July 1 $ - $ $ - $ $
Prior Years Appropriation 5,668,867 7,337,200 7,337,200 5,914,532 5,914,532
I Revenues 9,727,072 9,698,120 9,980,098 10,474,160 10,474,160
TOTAL.FUNDSAVAILAsL.E $15,395;939$ 17,035,320 $17,317;298 $16,388,692. $ 16;388,692
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I EXPENDITURES
Bond Interest
& Redemption $ 994,450 $ 1,006,740 $ 1,009,526 $ 1,002,840 $ 1,002,840
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Operating Expenses:
I Administrative Services $ 771,203 $ 792,015 $ 689,537 $ 798,528 $ 798,617
Engineering Services 60,496 57,521 54,339 53,492 53,492
Legis, & Admin. Services 103,771 110,845 103,976 111,921 111,924
I Public Services 5,746,320 6,951,064 6,499,006 7,339,113 7,339,113
I Total Operating Expenses $ 6,681,790 $ 7,911,445 $ 7,346,858 $ 8,303,054 $ 8,303,146
Capital Projects:
I Water Improvements
(continuing Approp ) $ - $ - $ - $ - $ -
I Water Improvements 314,099 152,612 3,152,612 - -
Total Capital Projects $ 314,099 $ 152,612 $ 3,152,612 $ - $ -
I TOTAL EXPENDITURES $ 7,990,339 $9;070;797$11,508,996 $~;305;894 $ 9;305,986
I TRANSFER/LOANS-In (Out)
Loan to Street Fund $ (57,500) $ - $ - $ - $ -
I Transfer to Municipal Fund - - - (20,000) (20,000)
Transfer from Sewer Fund - - 106,230 - -
I Transfer to General Fund (10,900) - - - -
TOT6gTRANSFE;RJI.OANS$ (68,400) $ $. .106,230 $ (20,000)$ (2();()00)
I TPtAt-S\JNDBALANCE:,
APPROPRIATE:D ,.. $7,337,200$7,964,523$5;914,532. $ 7,062;798...$i7,062,706
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32 '.
FUND ACTIVITY DETAIL
SEWER FUND I
1992-1993 1993-1994 1993-1994 1994-1995 1994-1995 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL.- July 1 $ - $ - $ - $ - $ - .
Prior Years Appropriation 15,700,497 14,457,133 14,457,133 13,400,035 13,400,035
Revenues 5,902,160 5,231,250 5,450,146 5,193,150 5,193,150 .
TOTAL FUNDS AVAILABLE $ 21,602;657$ 19,688,383 $19,907;279$ 18'593,185 $ 18,593,185
EXPENDITURES I .
!
Bond Interest I
& Redemption $ 158,500 $ 151,000 $ 149,875 $ 168,500 $ 168,500
Operating Expenses: . I
Admin. Services $ 491,536 $ 480,289 $ 437,949 $ 482,073 $ 482,124
Engineering Services 102,808 57,144 54,647 54,178 54,178 I
Legis. & Admin. Services 51,885 55,424 51,989 78,345 78,347
Public Services 3,531,305 4,710,898 2,918,292 4,373,838 4,373,838
Total Operating Expenses $ 4,177,534 $ 5,303,755 $ 3,462,877 $ 4,988,434 $ 4,988,487 I
Capital Projects: I
Sewer Improvements
(continuing approp ) I
Sewer Improvements $ 2,494,090 $ - $ - $ 200,000 $ 200,000
Total Capital Projects $ 2,494,090 $ - $ - $ 200,000 $ 200,000
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TOTAL EXPENDITURES $ 6,830,124$ 5,454,755 $ 3,612,752 $ 5,359,934$' 5,~56,981
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TRANSFER/LOANS-In (Out)
Transfer to General Fund $ (10,900) $ - $ - $ - $ - I
Transfer to Water Fund - - (106,230) - - -
Transfer to Municipal Fund - - - (20,000) (20,000) I
Loan to Street Fund (214,500) - - - -
Loan to Redev Agency (90,000) - - - -
Loan payback from CFD 88-1 - - - 2,788,262 2,788,262 I
Loan To CFD 88-1 - (1,520,864) (2,788,262) - -
TOTAL TRANSFER/LOANS $ (315,400) $ (1,520;864)$(2,894,492) $ ;2,768,292$, 2,768,262 I
:TOTALFUNDBALANCE
IAP,PROPRIATED " $.14,457,193 $12,712,764 $'.13,4()O,d35 {16,OQ4,513 $ 16,004,460 I
I 33
FUND ACTIVITY DETAIL
CAPITAL REPLACEMENT FUND
I
I 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
I BEGINNING BAL. - July 1 $ - $ - $ - $ - $ -
Prior Years Appropriation 2,817,223 3,622,321 3,622,321 3,930,313 3,930,313
Revenues 768,732 480,430 750,940 354,190 354,190
I ,." -,
TOTAl.i FUNDS AVAILASLE.' $' 3:585,955 $ 4,102,751 $ 4;373,261 $ 4,284,503 $ 4;284,503
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EXPENDITURES
I Operating Expenses:
Admin, Services $ 16,043 $ 879,311 $ 274,357 $ 73,486 $ 885,835
Public Services 154,112 - 168,591 509 509
I Total Operating Expenses $ 170,155 $ 879,311 $ 442,948 $ 73,995 $ 886,344
I ' ..' ,. '~', ,---.-.... '" ,..,. ';-;'0' . ,'-,"'-q.
TOTALEXPENDITURESi .---. ,,'"p,._________. . 879311$, ,442948 $ '73,995}$,
$170155 $ 886 344
. .........l._ I ... I.. .. ..1", .. ._.
I TRANSFER/LOAN-In (Out)
Trans. to Municipal Fund $ 635,812 $ - $ - $ (190,000) $ (190,000)
I Trans. to General Fund (429,291 ) (125,000) - - -
TOTALTRANSFER/LoANS ?06,521 $ . ..--::::.:", .::- ':'
I $ (125,000) $ $ (.190;000)$(1 90,qaO)
I TOT~LFUN9Elf'LANCE' $:3,62~,3:;h'$ 3,098,440 $ 3,$30;313$4\020;508$3;208,159
APPROPRIATED'
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34 I
FUND ACTIVITY DETAIL
TRUST FUNDS I
1992-1993 1993-1994 1993-1994 1994-1995 1994-1995 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL.- July 1 $ 269,105$ 298,524 $ 298,524 $ 318,215 $ 318,215 I
Prior Years Appropriation - - - - -
Revenues 31,689 22,260 27,691 21,980 21,980 I
TOTAL FUNDS AVAILABLE $ 300,794 $ 320,784 $ 326,215 $ 340,195 $ 340,195 I
EXPENDITURES I
Bond Interest & Redemption
Operating Expenses: I
Administrative Services $ - $ - $ - $ - $ -
Safety Services - - - - I
Total Operating Expenses $ - $ - $ - $ - $ -
TOTAL EXPENDITURES $ $ $ I
- - - -
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TRANSFER/LOANS-In (Out)
Transfer from Grant Fund $ - $ - $ - $ - $ I
Transfer to/from General Fund (2,270) (8,000) (14,000) (14,000)
Transfer to Street Dev Fund - - - - I
TOTAL TRANSFER/LOANS $ (2;270)$, $ (8,000) $ (14,OOQ) $;,,(14,000)
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TOTAL FUNP B1?~ANCE
APPROPRiATED ---, $ - $ - I
. , ..,.,'. I
ENDING BALANCE,jyhe30'$ .. .... '... ....... ,... 326,195
298,524 $ 320,784 $ 318\21 5'$ 32EH95 $'
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FUND ACTIVITY DETAIL
I LIBRARY ENDOWMENT FUND
1 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
1 BEGINNING BAL.- July 1 $ - $ 429,223 $ 429,223 $ 456,996 $ 456,996
Prior Years Appropriation - - - -
1 Revenues 429,223 25,370 27,773 24,830 24,830
.. .-....., ."n' ". __u__
~ ..
TOTAU!FUNDSAVAil..Ai3l..E $. . ;429;223 $ 454;593 $ 456996 $ 481,826$ '.481,826
I' '. ... .. .......... ,.. I
I EXPENDITURES
Bond Interest & Redemption
1 Operating Expenses:
Administrative Services $ - $ - $ - $ - $ -
I Safety Services - - - - -
Total Operating Expenses $ - $ - $ - $ - $ -
1 TOTALEXPENDIi-URES .$:: $ - .$' .-. $>,
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TRANSFER/LOANS-In (Out)
1 Transfer from Grant Fund $ - $ - $ - $ - $
Transfer to/from General Fund - - - - -
I '. Transferto StreetDev Fund - - - - -
TOTALTRANSFEOR/LOANS - $ $
I.. ........ ..... ......... ......
TCrrA~FlJN[)i3ALANbE : .:>..........
I APPROPR!J'i:TEO? .' '{Cc ..:...... $ - - $..
I .. ..... .. . ........... ..456,996.......$....... 48f;826.;$4~1,826.
ENDIN$!i3ALANCE::Juqe30 '$;! 429;223$ 454,593$
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FUND ACTIVITY DETAIL
PERFORMING ARTS DONATIONS I
1992-1993 1993-1994 1993-1994 1994-1995 1994-1995 I
ACTUAL BUDGET ACTUAL PROPOSED APPROVED
BEGINNING BAL.- July 1 $ - $ - $ - $ - $ - I
Prior Years Appropriation 109,657 118,648 118,648 (10) (10) I
Revenues 8,991 7,560 1,658 5,710 5,710
TOTAL FUNDS AVAILABLE .,. . $ 118;648 $ 126,208 $ 120,306$ 5,700 $ 5,700 I
EXPENDITURES I
Operating Expenses:
Administrative Services $ - $ - $ - $ - $ -
Safety Services - - - - - I
Total Operating Expenses $ - $ - $ - $ - $ .. I
.
TOTAL EXPENDITURES $ $ $ - ...::....... $ -,'.
- - .:"
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TRANSFER/LOANS-In (Out) I
Loan paymnt to Muni. Fund $ - $ .. $ - $ - $ -
Loan from General Fund - - - - -
Transfer to General Fund - - (120,316) - - I
TOTAL TRANSFER/LoANS $ ->$ - $ (120,316) $ .. - -
. '. I
TQTACFUNDBA~~rCE . $,: I
APPROPRIATED - $ - $ - $ - ~... .:. -
. ,. '~"-"'-------'--"-"- ,,' ,.. ---, --------,-, I
ENDING BALANCg;June30: '>:'. >:. $118,648 $. 126,208 $ (19)$5,700$ 5,700
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I CITY OF POWAY FINANCIAL PROGRAMS: 1994-1995
BOND INTEREST AND REDEMPTION
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CITY OF POWA Y
BOND INTEREST AND REDEMPTION I
1993-1994 1993-1994 1994-1995 1994-1995 I
WATER FUND BUDGET ACTUAL PROPOSED APPROVED
1970 $ 133,700 $ 133,700 $ 133,700 $ 133,700 I
1972 51,460 51,460 51,460 51,460
1975 552,690 552,685 555,290 555,290 I
79-1 240,000 240,000 233,500 233,500
Amortization of Discount 23,890 26,850 23,890 23,890
Processing Fee 5,000 4,831 5,000 5,000 I
TOT ALWATERFUND $ 1,006,740 $J,009,526 $ 1,002,840$ 1,002,840
SEWER FUND I
1958 Series B $ 150,500 $ 149,875 $ 168,000 $ 168,000 I
Processing Fee 500 - 500 500
TOTALSEWERi=UND $ 151,000$ 149,875 $ 16?;i500' 1E)8,500 I
DEBT SERVICE FUND I
1978 Fire Bonds $ 172,700 $ 172,700 $ 169,150 $ 169,150
1986 Certificate of Participation 956,620 956,620 954,390 954,390 I
1992 Certificate of Participation 901,920 901,920 900,350 900,350
Processing Fee 21,000 12,940 14,000 14,000
TOTAL DEBTSE:RVICE FUND $ 2 052240 $ 2,044,180, $ 2037890 $:2,037,890 I
",J ..::.,!. I ,,-"""'"
SOUTH POWAY CFD#1 DEBT SERVICE I
1987 Special Tax Refunding Bond $ 2,760,700 $ 2,768,350 $ 2,837,390 $ 2,837,390
Processing Fee 21,700 3,831 22,000 22, 000 I
1989 CFD #88-1 Debt 2,516,740 2,516,735 2,565,670 2,565,670
Processing Fee 12,000 257,728 19,000 19,000
1990 CFD #88-1 Debt 692,330 2,097,330 576,550 576,550 I
Processing Fee 7,520 26,835 9,000 9,000
TOT At DEBT SERVICE $6,010,990 $> 7,670;809 .$ . 6,029,610$ 6,029,610 I
GRAND TOTAL $ 9,220,970 $19,874,390$ 9,238,840 " $ 9,238,840 I
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I CITY OF POWAY FINANCIAL PROGRAMS: 1994-1995
STATEMENT OF FUND BALANCES AND RESERVES
I
STATEMENT OF FUND BALANCES AND RESERVES
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0
.: : '. '..' '" ' ...,.,: -c
Funds Available . .19.94/1995 Approved Expenditures
Accum. . . . . :.::'.:," : ",:. '. Program . Fund
fund: Bond E:xpenes/ Fund Balance/
I Approp. as . Balance Revenues.' I Inter~st& I Capital.' Transfers Apptop Reserves
I .
Fund. of7/1/94 7/1/94 1994,1995 Redempth . Oflerations Projects In/fOUt) asof6/30/95 6/30/95
~, .......,. ,.... . ,.' '." i:'
General $ 3,530,478 $ - 15,460,200 $ .. $15,187,253 $ (20,000 $ (36,000 .$ 3;787,425 $ -
Gas Tax 89,177 - 854,550 - 844,400 - - '99,327 -
Park Improv - (147,181 191,900 - - 376,500 100,000 .. (231 ;781
Drainage - 209,627 279,130 - 315,628 - - - . 173,129
Grants - (340,086 665,520 - .. 246,000 30,000 -
P 10,000 I 99,434
Special Asst - 1,705,580 1,311,570 - 1,484,092 610,500 - .. 92~,558
Street Devel. 823,950 - 130,660 - - - - 954;610 ~
Prop A 1,929,542 - 1,197,410 - 797,438 - - 2,329,514 . -
Muni. Impr - (19,951 - - - 250,000 250,000 .. (19,951
CFD'S - 7,469 41,660 - - 41,250 - .. 7,879
Debt Service - 14,349,291 12,571,720 8,067,500 - - (2,390,919 - 16,462;592
Water 5,914,532 ,- 10,474,160 1,002,840 8,303,146 - (20,000 7,06?;706 -
Sewer 13,400,035 - 5,193,150 168,500 4,988,487 200,000 2,768,262 16,004,460 -
Capital Rep 3,930,313 - 354,190 - 886,344 - (190,000 3 208159 -
I .,"
Trust - 775,211 46,810 - - - (14,000 I. - 808,021
Perf. Arts - (10 5,710 - - - - - 5,700
.. ," .... .'... I....... ."',.: .. ......... 0,. .....,... '.:>'" '. ,,' . .- -- -
.' ,'.. :. ." .... .' ,-' ,
TOTAL $29618027. $16;539;950 $48,778,340 $9;238;840 .$32,806788 .. $J,714,250 $ 497,343 $33,446 201 $18,227,581
- - - - - - - - - - - - - - - - - - -
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il
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CITY OF POWAY FINANCIAL PROGRAM: 1994-1995
REDEVELOPMENT AGENCY LOANS PAYABLE TO CITY
REDEVELOPMENT AGENCY LOANS PAYABLE TO CITY ~
\. " ".... . ..' .. .
" Bea innimiBallmce~711194 . :. FiscalYear 1994-1995 Endinc Balance-6/30/95
... I.... '. ,.....'.,..,....... :+ . '. I' . .."., ..' ,: '.,., , 2' '. .'. ' ., ~
..' ,. . " . I
...' Fprincioal, . 1 ,'. Current lip' . I
Fund Interest Total New Loans Payback Interest .nnclpa " Interest . Total
P 2,668,670
General $ 3,103,868 $ - $ 3,103,868 $ 4,040,067 1$ 227,370 $ 227,370 $ 4,475,265 $ - $ 4,4 75,265
Drainage 2,527,156 1,077,953 3,605,109 - . 151,629 2,527,156 1,229,582 3,756,738
Development 2,466.944 1,052,153 3,519,097 . - 148,017 2,466,944 1,200,170 3,667,114
Water 3,804,911 1,505,839 5,310,750 - - 228,295 3,804,911 1,734,134 5,539,045
Sewer 1,268,327 354,086 1,622,413 - - 76,100 1,268,327 430,186 1,698,513
Grant 11,000 4,235 15,235 - - 660 11,000 4,895 15,895
Park
Improvement 125,660 57,010 182,670 - - 7,540 125,660 64,550 190,210
Prop A 200,000 59,600 259,600 - - 12,000 200,000 71,600 271,600
IT6TAL ' 11$1~,507,8~6[$ ,,' 4;110,876[$ .17,618,74~ 11$4,040,~671'$ '2,896,0461$}S51,M1J1$14,87.9,2631 $ 4,735,mJ $ '19,614~
1. For reference only-not accrued in either receivable or payable fund
2. Interest rate on loans where payable is calculated at City's average rate of return of investment in FY 1994-95 {6.0%}
and new loans and payback occurred at mid-year
- - - - - - - - - - - - - - - - - - -
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I CITY OF POWAY FINANCIAL PROGRAMS: 1994-1995
DEPARTMENTAL OPERATING BUDGETS
I
44 I
LEGISLATIVE AND I
ADMINISTRATIVE
I
City Council! I
Planning Commission
Redevelopment Agency ':
I I
...... ..... ~ ....
I I
I
City City City Clerk!B
,::~
Attorney Manager . Treasurer U I
012 013 011 @
:@
^ . ....'.....~:.%:lli~#~
I
Assistant ry
,
M I
City Manager ~:::
,"
,,:
013 n
~
ill
....;: '.' I
.
I I
Administrative, Community ~ Planning I!
::~
~ '.'~
Services Services Services a I
100 200 fi 300 11
~
t.~
Ji ~ ", ',",'wu,',<'", .M
wmm~~" . . " . ..... .. ".;'w ..... I
I I I
Public Safety I Engineering , Housing .~
~:<
Services Services I Services S . ,~
, ervlces I I
400 , 500 }l 600 " 11 00 .~
"""$~ ~ '1
w~t;:illi;;:;:;:;w;:.;~~~~~mllillilli..:. ., .." " ~. . ," .....v.. """:::r~.~i1
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45
I
CITY COUNCIL
I ,--..---." .................--........... - ....'.......,.
'."Legislative&,Adrriinistt~tiVei "...FlJhd" .'pistrib9t(~H:'.'.'.'.ii/{.'...>i?'....,"
""', ~" .'-' " .". .., ,.-" ,.
I p~pahrn~ht "",' DepartmehtC6de:,b,1 Q'" ' S3eneraIFuh~:"i$t69,8c)4>.,.
,':"":":-,-,:",'>"-"""'-'-'.:.,',-,.,.,,,,,-,--............-....----....,.-' ,. Wat~rF\-ln~ ,$1?,~74
':.:',:.:',::.:.'::,,":.,:.''":..:':.::'':':', '" "':':,"-'::":,::.;,'::',.::.:;
, .OepartmentalAciivity,Overview
SewerFuhd ' ' , $13,562'
I
EXPENSE 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions - - - - -
I Personnel Expense $ 44,646 $ 58,550 $ 48,832 $ 47,600 $47,600
Operations and
I Maintenance 110,110 116,370 131,276 146,140 146,140
Capital Outlay - - - -
I
TOTAL BUDGET 74,920 $180:108 ""',"'" .,$193140
I ... ,_. -. . , . ....
I OVERVIEW COMMENTARY
The City Council is comprised of five members elected at large by the citizens of poway to serve for
I four overlapping terms. The Mayor is directly elected by the citizens of poway for a four year term.
Annually, the City Council reorganizes, choosing a Council member to serve as Deputy Mayor
I The City Council is accountable to the residents of poway for all services and programs provided by
the City The City Council serves as the City's policy making body, taking action on all legislative
I matters involving the approval and adoption of all City ordinances, resolutions, contracts, and
matters requiring policy decision and leadership. In reaching policy decisions, the Council listens to
public testimony and reviews proposals designed to meet community needs while maintaining
I desired service levels.
The City Council appoints the City Manager, City Attorney, and City Clerk and establishes various
I citizen advisory committees to ensure broad-based input into City affairs. The City Council oversees
the expenditure of all City funds throughout the fiscal year, initiates new programs to upgrade
existing services, and determines the ability of the City to provide financing for the proposed budget
I as submitted by the City Manager The City Council also serves as the Board of Directors for the
poway Redevelopment Agency
I
I
46
CITY COUNCIL I
I
LegislativEl',.&Admi,riistrative" .',.. [)ivisiori ',A,ttiVitYQ()mmeritaiy I
Dep~tthlElnt/ "
ACTIVITY GOALS AND OBJECTIVES I
1 To ensure that municipal services are provided in the most efficient, effective, and I
responsive manner possible to meet the needs and desired service levels of the
community I
2. To provide legislative guidance and direction for the establishment and maintenance of
City programs and services. I
3. To provide an open forum for direct public input and an avenue for resolving community
issues. I
4 To establish and oversee the implementation of the City's short and long-range goals
and objectives. I
5. To inform local, county, state, and federal representatives about the needs, concerns,
and issues facing the citizens of poway I
6. To ensure that the City maintains a fiscally sound operating budget.
7 To oversee and monitor the expenditure of all City and Redevelopment Agency funds. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
1900, Increase in Community Relations due to $5,000 grant + $17,550 I
4904 for server training (Alcohol Awareness) and funding
4th of July activities I
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47
I CITY COUNCIL
I Legislative and Administrative Division No: 010 Division Detail
Obj. 1992-1993 1993-94 1993- 94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I Mayor 4,801 4,800 4,819 4,800 4,800
Councilmembers (4) 18,796 19,200 19,277 19,200 19,200
I
I 1120 Salaries - Special 23,597 24,000 24,096 24,000 24,000
1300 Employee Benefits 21,049 34,550 24,736 23,600 23,600
I '.'.,'.""'" Tot<3LPefsoi1nel, ,44,646 58,550 . ,,' 48,832, " "'" '..'. . ,'.".,.,',,47,606,
47,600
Operations and Maintenance
I 1900 Other Professional Fees 1,250 - - 15,000 15,000
3110 Reimbursed Mileage 17,932 18,000 18,000 18,000 18,000
I 3140 Travel and Meetings 10,588 17,260 10,959 17,260 17,260
3310 Telephone - - - - -
4120 Other Contractual Services - - 15,000 - -
I 4308 R&M Equipment - - - - -
4710 Office & Stationery Supplies 1,819 1,800 1,884 1,800 1,800
I 4904 Community Relations 36,505 33,630 43,447 48,680 48,680
4922 Printing - - 225 - -
4924 Publications and Dues 41,736 45,400 41,481 45,400 45,400
I 5530 Capital Outlay Rental- Equip. 280 280 280 - -
I
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I
I TotEtlOperatiohs& Maintenance 110,110 ,116,370 >,131,27'6, ,,146;140 '.,.,',' >146,140
I Capital Outlay
-,
I i;T:6taICapital'Outlay . , - L
- - , -
I ' Division Total $154756 $174920 $180,108 $193740 $193740
48 I
LEGISLATIVE AND I
ADMINISTRATIVE
I
I
City Council I
Planning Commission I
......... ........ ,",,"
I
I
City Clerk ~ I
Treasurer ,
011 ~ I
;~
. .. . ~;W&:l>M"~"x~~W~'~ .~.~(.=:.::
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49
I
CITY CLERK
I .':,,:c.. "...._,,,, -""',', -.-.. "_n__,,,,_ .,.... "do.". ",;-;:::..:,:,::,.:..: ...
,::C." ..'_'.,.;;::...., '-:-'.;,','-;-"":.",:---;"'..., ...;.'" ,.
b~gi9Iative~AdrlliQistr~tiY$bepai'tment'" , FUrldbistribUtion:, "."",
"Geh~t;:;:iFurld:$2(j1 \142
I :::....:':.;-:::::.......-.:....-.;.;-:::::.:'.:....:.-,....:-,::.;:
." '''no. __",_,_,,, .' ___.."..."... w.aterFlJ8cj:~24;234
., "'-;,' . ....... .;..-...-.,-,..... ..._", ........,.,'-;.,'.'.,.....". ".
, pepCiFtlileotaiActilJitYOvehti€lw
SewerFuricL$J6;964 '
I
EXPENSE 1992-1993 1993-1994 1993-1994 1994-1995 1994-199
I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVE
I Total Positions 4 3 3 3
I Personnel Expense $170,521 $186,450 $180,589 $181,820 $181,8::
Operations and 54,214 47,770 33,774 60,520 60,5;
I Maintenance
- - -
Capital Outlay
I
I '$224,735 $234,220
. OVERVIEW COMMENTARY
I The City Clerk is appointed by the City Council to serve as Clerk of the Council, Records Manager,
and Election Official of the City In carrying out this function, the City Clerk coordinates the City
Council agenda preparation and oversees the preparation and maintenance of the official meeting
. record. The City Clerk also serves as Secretary of the Poway Redevelopment Agency, the Poway
Public Financing Authority, and on the Board of Poway Today, Inc.
I The City Clerk's Office is the central information source for the public and City staff regarding
Council action. This department is responsible for the organization, maintenance and protection of
all official City records and coordinates the City-wide functional filing system. All legal
I advertisements, including notices of public hearing and calls for bids are placed through this office.
Recording of documents for all departments is coordinated through this office.
I The City Clerk organizes and conducts all municipal elections. Candidates receive their nomination
papers from the City Clerk and all candidate filings, including campaign disclosure and statements 0
economic interest are processed by this office.
I The City Clerk:s Office coordinates appointment of Council-appointed committee members and
maintains information regarding the committees including charters, agendas, and minutes.
. The City Clerk, also appointed as the City Treasurer, has signatory authority on public securities and
instruments of payment.
'.
'"
CITY CLERK I
..........................., ",,,,,,,,,. ........"", "... ""'" ,"'. I
,'L..egisICltivEi,~'@rTlinis;t@iy~ DiyisionN\Jmber:'011 ' DivisibhiAptivity
Department " ,'" Gc>mrnehtary I
ACTIVITY GOALS AND OBJECTIVES
1 To serve as custodian of the official records of the City, ensuring the safety and security I
of the record documents.
2. To manage the City Council agenda process to ensure timely preparation, notice and I
follow-up on all items requiring Council action.
3. To record concisely and correctly, in action minute form, the meetings of the City
Council. I
4 To establish a records management program to provide for efficient storage retrieval
and disposition of records, including the implementation of the PUFFS (poway Uniform I
Functional Filing System) throughout all City departments.
5 To conduct all municipal elections, ensuring conformance with existing laws to preserve
the accuracy and integrity of the process. I
6 To post and publish in a manner complying with the law, all notices of public hearings,
meetings and bid proposals.
7 To coordinate appointment of Council-appointed Committee members.
8. To serve as Secretary for poway Today, Inc., and poway Redevelopment Agency I
9. To ensure compliance with the Political Reform Act by designated employees,
Committee members, Councilmembers, and Council Candidates with timely filing of I
Statement of Economic Interest and Campaign Disclosure statements.
1992-93 1993-94 1994-95 I
ACTUAL ESTIMATED FORECAST
Public Hearings Noticed 154 100 100
Public Hearing Notices mailed 8178* 0 0
Documents Recorded 259 225 200 I
Resolutions Processed 145 150 150
Planning Resolutions Processed 72 75 75
Ordinances Processed 51 30 30 I
Sets of Minutes Prepared .51 60 60
Redevelopment Resolutions 34 40 40
City Contracts/Agreements 54 50 50
Redevel. Contracts/Agreements 36 20 20 I
Legal Advertisements 239 200 200
FPPC Filing Officer Activity 235 300 300
*Actual through January - Each department now does I
their own mailing
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGES I
4910 - General Municipal election + $10,000 I
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I 51
CITY CLERK
I Legislative and Administrative Division No: 011 Division Detail
Obj 1992-1993 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
I Range Position Title
City Clerk 66,314 66,310 66,314 66,310 66,310
2371 Deputy City Clerk 14,649 36,450 34,606 36,090 36,090
I 218,1 Admin. Secretary 22,976 - - - -
202.6 Secretary II 23,836 25,060 25,056 25,560 25,560
I 202.6 Secretary II (PIT) 703 12,910 12,085 6,390 6,390
1110 Salaries - Regular 127,775 127,820 125,976 127,960 127,960
I 1120 Salaries - Part-Time 703 12,910 12,085 6,390 6,390
1130 Salaries - Overtime 862 1,000 775 2,000 2,000
1140 Employee Benefits 41,181 44,720 41,753 45,470 45,470
I . TotaiPENsohhel,. >, ",' ,', 170,521 186456 '. ,'180,589 fi181';820' ii 18+,826'
,
I Operations and Maintenance
3110 Reimbursed Mileage 3,694 3,960 3,678 3,960 3,960
I 3140 Travel and Meetings 264 350 162 1 ,440 1,440
4120 Other Professional Fees 8,764 12,000 7,003 3,220 3,220
4304 R&M Building 169 500 - - -
I 4308 R&M Equipment 78 200 242 700 700
4710 Office & Stationery Supplies 2,208 3,400 2,418 3,000 3,000
I 4730 PhotographiclCopy Supplies - 1 ,000 - - -
4904 Community Relations 48 400 - - -
4908 Education and Training - 300 208 700 700
I 4910 Election Services 9,980 - 83 10,000 10,000
4922 Printing 10,866 10,000 7,500 20,000 20,000
I 4924 Publications and Dues 848 900 791 790 790
4932 Advertising 13,577 10,000 8,491 10,000 10,000
4938 Rent-Buildings and Grounds 1,418 1,500 1,938 2,300 2,300
I 5530 Capital Outlay Rental - Office 2,300 1,260 1,260 2,410 2,410
5730 Intergovernmental Fees - 2,000 - 2,000 2,000
I
I :.TCltai,Operations & Maintenance 54,214, .. .41:770 33,7741.. .60;$26 ,.." 60,520
Capital Outlav
I ',m....__....... .,. '" "-' 'i_ ' >, '..,,', ."" , ,t '"
\'tdtal:Caoital Outlav - " ,
III ,.'.
Division Total $224,735 $234 220 $214363 $242 340 $242 340
52 I
LEGISLATIVE AND I
ADMINISTRATIVE
I
I
City Council I
Planning Commission I
I
I
,-
City Attorney :1 I
012] I
:@.
. .,.,. , .", 'mmi;:mm;.mmmmWk:~" ..' ...". ";;;vAmdl
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53
I
CITY ATTORNEY
I :':'_;",' .'" u:.., "';--, '"........ "',_,'"'' .......' _.......,-"",.. ,.
':::-'--:':', '-.." ,...,..,,". '::,,:::,:::::"'::::-:':,.:';'-
...L(39 i.slative' "&A~mhlistrati\lei()epC:jrtri1eht'" ........,..,.-.--..".-......-'-"....'-'....-.-'.'...
","" F;Urldpi~#:i~yiib?:
,",'-"'-,...,""-'" ................,....,_. .".'...'..'..'.'.'.'..'.',',',-,'..,.....,...'.'..
I "":'::0:::"":::::':::.:::::.::.:...:._.....:..:." ,...",.-',..., :.C.::.:.....'.::: Geb(3rC:jI."F;~Q~:~1Z$,fll1"".
... bepartri1erita.Ie-9t:i\lityQv~ryie\V. ,.,',.," ," Water.',Fund,:,.'ii,~"/?1:664'
SewerF:;und:i$'.15'165,',
I
EXPENSE 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions - - - - -
I Personnel Expense $ 98,245 $ 101,560 $ 106,327 $ 101,530 $108,460
Operations and
I Maintenance 87,574 115,080 77,304 115,080 108,180
Capital Outlay
- - - - -
I
TOTALBUDGET $2}6,640 , ,$1133,631
I
OVERVIEW COMMENTARY
I The City Attorney is appointed by the City Council to serve as legal advisor for all matters related to
the operation and administration of the City The City Attorney keeps the City Council and staff
I apprised of any legislative or legal developments that may impact the City
Through a contract with the City, the City Attorney provides legal counsel, attends official meetings,
I appears at all legal proceedings and negotiations relating to land acquisition, as well as provides
other specialized services. The City Attorney also drafts ordinances, prepares contracts, conducts
I legal negotiations, reviews legal documents, and defends the City's position in court cases. The City
Attorney also serves as legal advisor to other Council appointed boards and represents City officials
and employees in matters relating to City business.
I
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I
54
CITY ATTORNEY I
LegislatiYEi&.Ac:jministratiVe Pivisi6nActivity I
Department Commentary I
. ."".."",.".,,,,,.
ACTIVITY GOALS AND OBJECTIVES I
1 To provide the City Council with assistance in the development of policies based on
sound legal principles which will enable the City to accomplish its goals and objectives. I
2. To keep the City Council and staff apprised of any legislative and legal developments I
which may impact the City
3. To prepare ordinances and resolutions necessary to implement City Council policies. I
4 To draft contracts, agreements, and legal opinions as required by the City Council,
Redevelopment Agency, and staff. I
To review the legal content of documents not prepared by the City Attorney prior to
5.
submittal to the City Council. I
6. To ensure that the City maintains compliance with the poway Municipal Code, and state
and federal laws. I
7 To represent the City in courts of jurisdiction on legal matters relating to the City
8. To oversee City litigation in which the City Attorney is not the attorney of record. I
9 To communicate public legal positions taken by the City Attorney and the legal rationale I
for City actions.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None I
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I 55
CITY ATTORNEY I
I Legislative and Administrative Division No: 012 Division Detail
Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I City Attorney 75,600 75,600 82,519 75,600 75,600
Asst. City Attorney (2) 5,110 4,800 4,800 4,800 4,800
I 1120 Salaries - Special 80,710 80,400 87,319 80,400 87,300
I 1300 Employee Benefits 17,535 21,160 19,008 21,130 21,160
Total Personnel 98,245 1,,101566 '",""'106,327 . . """". ,.,'" ))108'460
" ., ,," 1Clt;530
, ,
I Operations and Maintenance
1702a City Attorney Fees 36,055 45,000 27,887 45,000 38,100
I 1702b Other Attorney Fees 1,460 20,000 - 10,000 20,000
1702c litigation - City Attorney 45,519 45,000 42,499 45,000 45,000
I 1702d Litigation-Other Attorneys - - 2,481 10,000 -
3140 Travel and Meetings 2,005 3,180 2,438 3,180 3,180
4710 Office & Stationery Supplies 135 500 491 500 500
I 4924 Publications and Dues 1,520 1,000 . 1,108 1,000 1,000
5510 Capital Outlay Rental - Equip. 880 400 400 400 400
I
I
I
I
I
I
:IotafOperations & Mainten~nce 87,574 1.15,080 , 77,304, 115080, i<1b81so
I " . ,'" , . ..-.:' I
Capital Outlay
I '., t6tafCapitaLOutlay " 1."".-< ".'".' ,..' " " . ,,"ii. ><' "
-
I Division Total $185819 $216640 $183631 $216610 $216640
56 I
LEGISLATIVE AND I
ADMINISTRATIVE I
City Council I
,
Planning Commission . I
I
City I
Manager "
013 I
I
Assistant I
City Manager..
013
.) I
I I
Administrative I Community Planning I
Services I ~*
Services , Services ~ I
I ~
100 200 300 ~
M;:mM$.'~~'::::;-;:"~':N:=N~" .."': ......,... ," ..: , ,,[ill !l
.........<<.......~ I
I I I
Public Safety Engineering H . '"
ouslng I
Services ,- Services ' Services Services ~ I
400il 500 600 11 00 ,~
Wlll-MMiw'lill ,,""' ',," 'W, ,,'I < ,...... ." .. ...... .....~g:]
I
I
I
,,, 57
I
CITY MANAGER
I .','<,"
,.,.Legi$latilll:l.~,&9millis@ti"'~[)epartn1er1t .""", , ',' ,,'," < "" ,'FQnd9i~tri~ytjbH:;;<,i'
I DepartmentCbde:.013.<,'", . General fUl'ld:$~?7;2t2<'.
DeSartrri~nUil.A.CtivityQIJ~rYil:l'vV' ' .'Wati3r.,Flin9:,."',',"'.,$'.'."..18;~,$?,.,.'.'.,,'"."
,,' Sewer Fllhd: $/32,656
I
EXPENSE 1992'1993 1993-1994 1993-1994 1994-1995 1994-1995
I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions 5 5 5 5 5
I Personnel Expense $417,450 $405,260 $402,370 $405,390 $405,390
Operations and
I Maintenance 54,937 77,410 58,185 61,130 61,130
Capital Outlay 1,097
- - - -
I
I TOTALBLJDGET $4-S2!67b $461,652, $466;520
. , ' , , . .., ; . ' , .
I OVERVIEW COMMENTARY
The City Manager is appointed by the City Council to serve as the City's chief
I executive officer responsible for the overall planning, organization, and direction of municipal activities
within the City The City Manager also serves as the Executive Director of the poway Redevelopment
I Agency responsible for the planning and direction of the Agency's activities.
The City Manager advises the City Council on all legislative and policy matters as well as provides the
I City Council with recommendations to assist the Council in making the most effective and efficient
policies that address the needs of the community The City Manager is responsible for ensuring that
all ordinances, laws, and regulations are implemented and enforced in the City To ensure efficient
I and effective administration of matters within the City, the City Manager provides direction to all City
department directors and employees.
I The City Manager is also responsible for the preparation and submittal of the annual City budget to
the City Council in addition to advising the City Council on the financial condition and needs of the
City
I
I
I
00
CITY MANAGER I
""", -. , -, ",.-'".. . 'Divi$ioi1Ac;tivity> > ,',','."""......... I
'" , ,........,...,."..,. .....,.,.........--.--.----' .
Legislative & Administratiye 'PivisiorrNur'TlbeFb13
I [)Elparirnent ,',' ":",, """" ,." (;9lTlmentary , I
ACTIVITY GOALS AND OBJECTIVES
1 To advise the City Council on all legislative and policy matters. I
2. To assist the Council in developing the most efficient, effective, and responsive policies I
that meet the needs and desired service levels of the community
3. To direct City staff in the implementation of City Council policy through the centralization I
of authority and responsibility
4 To develop innovative and creative means of delivering municipal services to I
ensure the highest quality of service is provided to the citizens of Poway
5. To keep the City Council apprised of pending State and Federal legislation I
that impacts the City, the San Diego region, and cities statewide.
6. To apprise the City Council of all municipal affairs and operations. I
7 To advise the City Council aboutthe financial condition and needs of the City I
To assist the poway Redevelopment Agency Board of Directors as Executive Director of
8.
the Agency I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
None I
I
I
I
I
I
I
I
59
I CITY MANAGER
I Legislative and Administrative Division No: 013 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Aooroved
Personnel Expense
Range Position Title
I City Manager 100,540 100,540 100,540 100,540 100,540
3331 Asst. City Manager 95,138 95,150 95,147 94,210 94,210
I 261.6 Management Analyst 39,924 45,560 45,703 46,100 46,100
242.1 Sec. to City Manager 38,311 38,320 38,457 37,350 37,350
I 2271 Admin. Secretary 32,977 32,980 33,121 32,660 32,660
203,6 Admin. Clerk II (PT) 11,605 - - - -
I 1110 Salaries - Regular 306,890 312,550 312,968 310,860 310,860
I 1130 Salaries - Part-Time 11 ,605 - - - -
1140 Salaries - Overtime 194 500 59 500 500
1300 Employee Benefits 98,761 92,210 89,343 94,030 94,030
I .,,"......' , ",',',t ota I. Personnel.,."""','U.','.,',.'.,'...< 417,450 405260 ' 402,370 '405,390 .,""405,390
,
Operations and Maintenance
I 1990 Other Professional Fees 2,000 2,000 2,000 2,000 2,000
3110 Reimbursed Mileage 12,7 40 13,020 13,181 13,140 13,140
I 3140 Travel and Meetings 7,272 9,050 8,996 8,930 8,930
3310 Telephone - 1,920 174 1,920 1,920
I 3320 Postage 7,177 7,250 7,349 7,250 7,250
4120 Other Contractual Services - 15,000 - - -
I 4308 R&M Equipment 300 1,520 1,355 380 380
4710 Office & Stationery Supplies 1,495 1,800 1,640 1,800 1,800
4730 Photographic/Copy Supplies 330 300 215 300 300
I 4799 Other Supplies and Materials 301 300 307 300 300
4908 Education and Training 1,487 1,500 - 1,500 1,500
I 4922 Printing 15,444 17,000 16,892 17,000 17,000
4924 Publications and Dues 3,861 4,080 3,406 4,080 4,080
I 5530 Capital Outlay Rental - Equip 2,530 2,670 2,670 2,530 2,530
.
I ' t,oh3i6perati8~~:& Maintenance 54,937 ",." }7,410 58 185 '" 61130 ' '61,130'
, ,
Capital Outlav
I 6122 Office Equipment - - 1,097 - -
iT8i~i"dapital;Outlay."',,"" 1,- . ....",' I'.,',',','.'..i~..,.,' .,i. .",..., "','
- 1,097 ',c ,
I Division Total $472387 $482 670 $461 6521 $466520 $466 520
60 I
ADMINISTRATIVE SERVICES I
. I
City Manager
013 I
Assistant ~ I
City Manager I
013
I
Director
Admininstrative Services, I
100
. I
I I I I
Customer F" I~ Data J I
Personnel Services Inance: Processing;1
101 102 103 II 1041 I
. .... ............. .. . w 'W":::~""'''''';:MM.:--:.w''''''';;;.m:;~j.t
I
I I T I, I
P h . . Support Risk, Capital I
urc aSlng' S. M R I t @ I
105 ervlces ; anagement. ep acemen 11
106: 107 108 I
, .. ..,".'" ',.." "u,}' I
I
I
I
I
61
I ADMINISTRATIVE SERVICES
I
I
I
I EXPENSE 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I
I Total Positions 31 26 26 26 ,
,
Personnel Expense $ 1,345,342 $ 1,355,650 $ 1,344,950 $ 1,373,830 $1,374,1E
. Operations and
Maintenance 929,477 1,113,210 801,431 1,034,810 1,034,81
I Capital Outlay 376,441 859,750 261,916 55,850 868,19
. TOTALBUDGET $3,328,610 .".
$2;408;291
I
I OVERVIEW COMMENTARY
The Department of Administrative Services is divided into nine operational divisions including the
I Office of the Director, Personnel, Customer Services, Finance, Data Processing, Purchasing, Support
Services, Risk Management and Capital Replacement. These organizational divisions coordinate the
day-to-day activities of various internal operations of the City and supply specialized staff support
I services to all other City departments.
Appointed by the City Manager, the Director of Administrative Services has the responsibility of
I managing, coordinating, controlling and directing departmental programs, and ensuring that the City'~
departmental goals are achieved. The department's staff is vested with the responsibilities of the
City's overall financial management and control, budget development and preparation, administration
I of the City's employment system, labor relations, the purchasing function of the City, administration 01
the municipal insurance programs, water and sewer billing, meter reading, and processing accounts
receivable.
I The personnel.in this department also function in an in-house-consultant capacity by providing
technical expertise and specialized financial information to other City departments and their staffs.
I
'.
DIRECTOR OF ADMINISTRATIVE SERVICES I
I
Admin istrativel.SeKlices 'Diyisi6nActivity I
Departhlellt ,QorllrlleQiaiy
ACTIVITY DESCRIPTION I
The Office of the Director of Administrative Services is responsible for the coordination and I
management of the internal operations of the City and Redevelopment Agency Divisions
under the direction of the Director's Office are Personnel, Customer Services, Finance, Data
Processing, Purchasing, Support Services, Risk Management, Capital Replacement and, during I
fiscal year 1992-93, the DART Division.
The Office of the director is also responsible for providing staff assistance to the citizens' I
Budget Review Committee and the Business Advisory Committee.
DIVISION GOALS AND OBJECTIVES I
1 To continue the development and the implementation of management reporting and I
long-range fiscal forecasting capabilities.
2. To foster employee potential and morale by creating and maintaining a work I
environment that encourages creativity, communication, dedication, and
commitment.
3. To coordinate the upgrade and expansion of the City's computerized I
management information system in order to provide comprehensive, accurate
and timely information to the City Council and the City's operating departments. I
4 To coordinate the preparation and administration of the City's financial plan in
cooperation with other City departments in a manner which maintains the City's financial I
health.
5. To ensure the maintenance of a safe and productive work environment through the I
administration of the City's safety program.
6. To provide helpful, courteous, and quality service to other City departments and the I
public.
SIGNIFICANT ACTIVITY PROGRAM CHANGES I
Reclassification of Senior Management Analyst position to Deputy Director I
I
I
63
I DIRECTOR OF ADMINISTRATIVE SERVICES
I Administrative Services Dept. Division No: 100 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 320.3 Director 82,584 82,890 82,874 82,070 82,070
299.8 Deputy Director 49,958 51,460 52,892 56,720 56,720
I 2271 Admin. Secretary 32,948 32,980 32,981 32,660 32,660
I 1110 Salaries - Regular 165,490 167,330 168,747 171,450 171,450
1140 Salaries - Overtime - 650 - 650 650
I 1300 Employee Benefits 48,353 52,720 46,247 51,260 51,260
,< ,,',"--,,',' ~" "';n6r.,/ 213,843 " "'226766 I', "., 223366 I"'"22:.f360
'. ',' ".', ',TOtal re,<;;lo/< ,,, .' I 214,994' , , "
I Operations and Maintenance
1704 Audit Service 10,450 9,910 8,695 9,910 9,910
I 1726 Special Studies 103,623 - - - -
3110 Reimbursed Mileage 3,802 4,140 3,711 5,850 5,850
I 3140 Travel and Meetings 3,024 3,350 2,475 3,160 3,160
4308 R&M Equipment 444 100 29 100 100
I 4710 Office & Stationery Supplies 711 1,100 1,210 1,340 1,340
4799 Other Supplies and Materials 1,188 1,370 1,089 1,080 1,080
4922 Printing - 350 - - -
I 4908 Education and Training 282 1,200 344 900 900
4924 Publications and Dues 604 1,260 1,114 1,110 1,110
I 5530 Capital Outlay Rental 1,610 1,050 1,050 1,050 1,050
I
I
I ..--..-----.., .'. ;23,836 .'""",.',",'24,500 ,.'.. .
... n.... ..._..
<r:OtaiOperations & Maintenance, , 125,738 """,,19,717 </ 24;500
I Capital Outlal'
6122 Office Equipment - - 1,027 230 230
I
.-.....",.,--,....,. . I ' ""',',", ' ':236
-.'.'.....,..,.,.:....,.... "
TotalCapilal Outlay - - ' '.",1.027 j','.','/
I Division Total $339581 $244 530 I $235 738 $248,090 $248 090
64
PERSONNEL I
"'.' "'.",' '" " ,,"'" ".' ,,' '" ", "," I
AcJministrative'Services Divisidr\Numbelr: 10+ bivisi6nActivity I
' Department 99hlmE30tCiry
ACTIVITY DESCRIPTION I
The Personnel Division provides comprehensive centralized personnel services to the line I
operating departments. The Division's activities include the overall management of recruitment
examination and certification processes for selection and promotion of personnel in the City's
workforce. The Division implements and administers personnel policies and practices, I
recruitment and employment, employee compensation and benefits, training, safety and
security, and employee relations. The Division maintains all personnel records, coordinates
special employee events, the employer's safety program, suggestion incentive program, and I
the employee service award program.
ACTIVITY GOALS AND OBJECTIVES I
1 To implement the new Human Resources computer module.
2. To coordinate implementation of an organizational development/training program. I
3. Continually strive to provide a high level of service to City departments and employees.
4 To coordinate special employee events to maintain and promote healthy employee
relations. I
5. To utilize professional expertise consistent with City policies in providing guidance to
operating departments concerning personal issues.
6. To continually strive to maximize employee benefits from resources expended. I
7 To ensure effective personnel management through review and re-evaluation of the
division's responsibilities.
I
ACTIVITY STATISTICS 1993-94 1994-95
ESTIMATED FORECASTED I
Employment Applications 1,600 1,300
Recruitments 28 15 I
Recruitment/Promotional Testing 34 18
Job Interest Notices Processed 2,600 2,500
Employee Evaluations Processed 350 340 I
Personnel Transactions 260 235
Injury Reports Processed 35 35 I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
4910 Organizational Development/Training Program + $25,100
I
I
65
I PERSONNEL
I I Administrative Servi~es Department Division No: 101 Division Budget Detail
Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 293.9 Personnel Manager 63,860 64,310 64,297 63,670 63,670
2371 Personnel Aide 36,011 36,450 37,479 36,090 36,090
I 217 1 Personnel Clerk 25,386 25,820 28,725 29,550 29,550
I 1100 Salaries - Regular 125,257 126,580 130,501 129,310 129,310
1300 Employee Benefits 35,870 40,090 37,170 40,920 40,920
I ",.'. Total Pers6rme' > , I ' " 166,670 ' '170230 .... . .
I 161,127 167,671 ."'176'230
, , '-'.'.'__.1.._ ..
Operations and Maintenance
I 1510 Temporary Services - - 2,426 - -
3110 Reimbursed Mileage 1,815 2,000 1,817 2,000 2,000
3140 Travel and Meetings 294 470 283 830 830
I 4120 Other Contractual Services 5,937 7,450 5,853 5,850 5,850
4308 R&M Equipment 202 750 101 30 30
I 4394 Recruitment 2,809 3,000 7,301 3,400 3,400
4506 Employee Awards 14,297 19,170 12,691 15,500 15,500
I 4710 Office & Stationery Supplies 654 800 635 800 800
4910 Education and Training 1,170 14,900 13,564 30,000 30,000
I 4916 Medical Exams 4,873 5,200 5,838 8,070 8,070
4922 Printing 1,862 1,900 1,442 1,700 1,700
4924 Publications and Dues 1,979 3,940 3,680 3,390 3,390
I 4926 Tuition Reimbursement 3,238 3,500 2,727 3,500 3,500
5530 Capital Outlay Rental 650 1,540 1,540 1,540 1,540
I
I
I . ,-, . I ' '" ','," ""...',.,..'
Total Operations & Maintenance 39,780: , 64,620' 59,898 ]6;610 (,]6,610
I Capital Outla~ I
I libtal,Ga6itkl:Outlay '".." '-< 1/ """,." ..."
- ""."
I Division Total $200 907 $231 290 $227569 $246 840 $246 840
00
CUSTOMER SERVICES I
I
AdministrativeSei"\lii::es< I
Department
I
ACTIVITY DESCRIPTION
The Customer Services Division performs the accounts receivable function of the City. The I
Division's personnel are responsible for the collecting, recording, and depositing all of the City I
revenues. This includes follow-up on delinquent, closed, and unpaid accounts due the City to
assure a high collection rate.
The division administers the billing process for ambulance, water and sewer service They I
receive and process applications for water and sewer services, schedule and perform meter
readings, handle customer inquiries and complaints, process water turn-on and turn-offs, I
perform miscellaneous small meter repairs, and pull and exchange water meters.
The Customer Services Division is also responsible for the issuance of regulatory licenses and I
business certificates.
In addition, Customer Services personnel sort incoming mail, post outgoing mail, and provide I
telephone and reception services.
DIVISION GOALS AND OBJECTIVES I
1 To provide courteous, quality service to the public and other City departments.
2. Implement new customer information/utility billing software program. I
DIVISION WORKLOAD STATISTICS I
1992-93 1993-94 1994-95
ACTUAL ESTIMATED FORECASTED
Meters read for billing 74,900 75,200 76,270 I
Past due notices 7,410 7,560 7,650
Final notices 4,200 4,290 4,300 I
Delinquent accounts (doors tagged) 1,745 1,720 1,750
Delinquent turn-offs 223 205 230
Miscellaneous service orders 785 850 870 I
New business registrations issued 137 200 205
SIGNIFICANT ACTIVITY PROGRAM CHANGES I
None I
I
67
I CUSTOMER SERVICES
I Administrative Services Department Division No: 102 Division Budget Detail
Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Aporoved
I Personnel Expense
Ranqe Position Title
I 283.9 Customer Services Mgr. 59,691 58,190 58,182 57,610 57,610
225.6 Cust. Services Wkr. (3) 96,236 97,470 97,454 96,510 96,510
211,6 Account Clerk II (3) 108,138 105,980 104,069 83,910 83,910
I 197,6 Telephone Operator 21,672 23,080 23,074 24,020 24,020
211.6 Account Clerk I (Temp) - - - 22,910 22,910
I 1110 Salaries - Regular 285,737 284,720 282,779 284,960 284,960
1140 Salaries - Overtime 499 890 405 890 890
1300 Employee Benefits 85,736 89,140 91,804 98,150 98,150
IT6tal.RerSClririell>37r972 374750 I 374988 384006384060
Operations and Maintenance
I 3110 Reimbursed Mileage 1,872 1,900 1,850 1,900 1,900
3120 Vehicle Operations 2,791 2,860 2,553 2,800 2,800
I 3130 Vehicle Maintenance 3,722 2,600 2,279 2,860 2,860
3320 Postage 13,581 25,000 17,032 25,000 25,000
I 4308 R&M Equipment 2,172 2,040 1,820 2,260 2,260
4318 R&M Radios 219 220 96 - -
I 4516 Small Tools 357 350 221 350 350
4710 Office & Stationery Supplies 2,261 2,190 1,901 2,300 2,300
I 4730 Photographic/Copy Supplies 65 250 125 250 250
4750 Safety Supplies 55 150 18 150 150
4760 Operating Supplies 16 - 19 - -
I 4799 Other Supplies and Materials 1,391 1,750 1,326 1,750 1,750
4908 Education and Training 267 1,820 1,773 1,820 1,820
I 4922 Printing 6,707 8,500 7,667 8,500 8,500
4924 Publications and Dues 236 300 224 300 300
I 4928 Uniforms and Laundry 1,065 1,460 917 1,440 1,440
5510 Vehicle Rental 5,490 3,040 3,040 5,540 5,540
I 5530 Capital Outlay Rental- Office 2,490 2,740 2,740 2,740 2,740
5720 Cash Over/Under 7 50 43 50 50
I 'T6taIODer~tions&Maintenance 44764>57220 45644>66610>""010
Capital Outlav
I 6136::i::,::.::~:iC,~!,:ionSEqUiPment1, 750 ,,',', , 1,750 ". 834 ",',,' - 1< -
TotahCaDitalOutlav! ., " " 11750 "","','.1750 ' 834>." · ..',
I Division Total 1_$418486 $43372U421,466 '1;444,010 $444010
Db
FINANCE I
AdministratiVe'SerVices DiVisiqpActiVityt I
Department C6rT1rT1el1t~ry
.......---......
ACTIVITY DESCRIPTION
The Finance Division administers the fiscal operations of the City It is the duty of this Division I
to assure accountability and compliance with generally accepted accounting principles and
established policies and procedures as well as government codes. Areas of responsibilities I
include internal control, investments, financial reporting, fund accounting, accounts payable,
budget coordination, payroll processing, revenue forecasting, expenditures and encumbrance
accounting, budget compliance, and bond maintenance. Functions include financial data I
collection, analysis and reporting; implementation of City's financial policies; fiscal control and
audit; investment of surplus cash, monitor tax rolls and special assessments; and disburse-
ment of funds in accordance with purchase orders, purchase requisitions and other related I
documents.
ACTIVITY GOALS AND OBJECTIVES I
1 To install a new general ledger, payroll, accounts payable computer system for the City
which meets the City's current and future needs and provides a user-friendly
environment. I
2. To update and maintain efficient internal control systems consistent with changing
governmental rules and regulations and the City's needs.
3. To update the City's award winning investment policy, and to maximize investment I
income within allowable tools.
4 To strengthen financial reporting by again achieving national as well as state awards for
excellence in financial reporting. I
5. To assist operating departments and the expanding redevelopment agency in
monitoring program budgets and achieving their goals.
DIVISION I
WORKLOAD 1991-1992 1992-1993 1993-1994 1994-1995
STATISTICS ACTUAL ACTUAL ESTIMATED PROJECTED
Financial Report 7.0 7,0 7.0 7,0 I
Processing Days
Investment Average $53,8 $58,7 $56.7 $56,7 I
Portfolio
(in millions)
Investment Earnings (in $ 4.2 $ 4,2 $ 3.4 $3.4 I
millions)
Investment % Yield 77 7.2 6.0 6,0
Purchase Orders 3,452 3.106 3,470 3,600 I
Processed
Vendor Warrants Prepared 11,093 10,317 10.500 11.000
Budget Adjustments 249 288 290 300 I
Processed
Supply jEquip. Requisitions 1,918 1,078 1.100 1,200
Processed I
Payroll Checks Processed 3,020 2,990 3,000
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None
I
69
I FINANCE
I Administrative Services Department Division No: 103 Division Budget Detail
Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
I Range Position Title
293.9 Finance Manager 64,302 64,310 64,302 63,670 63,670
I 261.6 Senior Accountant 46,278 46,570 46,564 46,100 46,100
251,6 Accountant (2) 79,625 81,560 82,800 82,750 82,750
I 211.6 Account Clerk II (3) 54,650 82,850 82,795 83,570 83,570
206.6 Account Clerk I 24,011 - - - -
Account Clerk I (T/PT) - - 5,979 4,500 4,500
I 1100 Salaries - Regular 268,866 275,290 276,461 276,090 276,090
1140 Salaries - Overtime - - 388 - 388
I 1300 Employee Benefits 86,546 96,980 91,572 100,360 100,360
1510 Temporary Services - - 8,595 4,500 4,500
I ' "355,412 372,276 '.3#016 ',', ,.., ., .,,,,.. .""",...., ..".
Total Personnel ".,.','380950 3af,33a
, ,
Operations and Maintenance
I 3110 Reimbursed Mileage 1,946 2,230 1,859 2,340 2,340
3140 Travel and Meetings 437 470 120 470 470
I 4308 R&M Equipment 467 100 91 150 150
4710 Office & Stationery Supplies 1,994 2,190 1,996 2,290 2,290
I 4908 Education and Training 929 2,220 899 2,220 2,220
4922 Printing 7,456 9,060 8,693 9,090 9,090
I 4924 Publications and Dues 2,356 1,850 1,797 1,980 1,980
5530 Capital Outlay Rental 1,730 2,220 2,220 2,220 2,220
I
I
I
j61al Operatibns& Mairlienance ii"'20,346 .'..",17,675 ,,' ,",',', 20,760' . ... ,.
I 17,315 /.20;760
Capital Outlav
I .., ., ,. I "'." '.C '."., )>
Tbt~ICa6iialOutlay -' .,'
I Division Total $372 727 $392 610 $394 691 $401 710 $402 098
I U
DATA PROCESSING I
I
Adm inistrative,' Services"
Department I
ACTIVITY DESCRIPTION I
Data Processing is responsible for the operation and maintenance of the City's integrated I
information systems. This charge includes administration of the City's multi-user minicomput-
er, a UNIX network, and over 100 personal computers. Data Processing also provides
technical support to all staff assigned a PC, and provides monthly classes for key users to I
ensure ongoing training needs are met. The classes also provide a forum for the sharing of
ideas regarding the use of application software, which are made available to all PC users
through a monthly newsletter I
During fiscal year 1994"95, Data Processing will be responsible for the upgrades and
maintenance of the municipal financial and administrative management software system. Data I
Processing will oversee the training of each department in the use of the new financial applica-
tions.
ACTIVITIES GOALS AND OBJECTIVES I
1 To serve other departments by coordinating overall PC software training and PC I
support.
2. To gain proficiency in all aspects of management of the new system to provide efficient I
and effective operation.
3. To continue to serve other departments by providing repair and maintenance service I
on their PC's, printers and peripherals.
4 To assess department computer requests and coordinate future additions and/or I
expansions in an integrated manner to maximize the City's investment and efficiency
SIGNIFICANT BUDGET CHANGES CHANGE I
4120 - Hardware/software support for Mini-computer + $ 8,700
I
4308 - Maintenance cost of all City computer equipment and printers + 8,410
I
I
I
I
71
I DATA PROCESSING
I Administrative Services Department Division No: 104 Division Budget Detail
Obj 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I 251.6 Data Processing Coord. 42,179 42,140 42,136 41,720 41,720
223,1 Computer Support Tech. 28,289 28,250 29,332 32,490 32,490
I Salaries - Regular 70,468 70,390 71,468 74,210 74,210
1110
I 1140 Salaries - Overtime 261 600 566 600 566
1300 Employee Benefits 21,137 23,110 21,309 24,340 24,340
I 1400 Leave Accrual - - - - -
" '" ""',',.. ..'.."", '.,' ,,' '94106 "...."..."...-....,... i\99.116
" """,' Total Personnel' " 9J;866 ,.""," 93,343' '/\:.99,1'56
.. I
I Operations and Maintenance
1712 Data Processing Consultant 4,270 3,000 11,750 5,000 5,000
I 3110 Reimbursed Mileage 276 360 315 360 360
3140 Travel and Meetings 1,528 1,760 339 1,760 1,760
4120 Other Contractual Services - 8,400 - 17 , 1 00 17,100
I 4308 R&M Equipment 22,763 22,330 24,431 30,740 30,740
4710 Office & Stationery Supplies 475 480 453 480 480
I 4760 Operating Supplies 3,936 8,340 4,734 9,320 9,320
4908 Education and Training 450 630 438 1,260 1,260
I 4922 Printing - - - - -
4924 Publications and Dues 253 410 248 410 410
I 5530 Capital Outlay Rental 880 25,250 25,250 30,160 30,160
I
I
I 'TdtaIO~erations'& Maintenance .," ....'" , ." """ ',,"-
... . ..',.,.".96;590
34,831 70960 ," 67;958 ,'..'.96590
. .., '...'
I Capital Outlay
6122 Office Equipment - - - 920 920
I
'iJotMC~pit~ijQoh~y,,{,' ','. '" ',', u, " ~"." "',,('/ 1...",',.,')/9261' .,.e')(
J - '..' ,
I DivisibliT6tal $126697 $165060 $161 301 $196>660 $,196 626
IL
PURCHASING I
"., " ". I
. ".
...,."",., "...., ,..
"'<Di~isi6hNLlrrlbef:1 05 I
ACTIVITY DESCRIPTION I
With the assistance of the Purchasing Division, a number of technical and special services are I
provided to the line operating departments of the City on a centralized basis. Among the
functions assigned to personnel within this division are centralized purchasing for all supplies,
services, and equipment, maintenance of centralized inventory as well as a property control I
program.
ACTIVITY GOALS AND OBJECTIVES I
1 To ensure that all goods and services will be purchased within the City of Poway
whenever it is practical and economically justifiable to do so. I
2. To maintain the Purchasing Manual and enforce the purchasing policies of the City
3. To exercise positive financial control over City purchases to ensure adherence to the I
requirement that expenditures and encumbrances do not exceed the amounts
appropriated.
4 To procure equipment, supplies and services at the lowest cost with clean, open, I
competitive specifications receiving maximum benefit from budget dollars available.
5. To continually work to increase the quality of services provided to the other City
deparments through better communications, thus ensuring a smoother flow of I
operations and better understanding of existing and future departmental needs.
6. To ensure that the quality of services and products provided to the City is excellent.
7 To ensure that all City divisions use recycled products where appropriate. I
8. To involve the City in cooperative purchasing programs with other government
agencies.
SIGNFICANT ACTIVITY PROGRAM CHANGES CHANGE I
4308 R&M Equipment now budgeted in Support Services (106) - $9,000 I
5510 Vehicle assigned to Warehouse Operations transferred
to Public Services. - 1,430 I
5520 Forklift assigned to Warehouse Operations transferred
to Public Services. - 4,950 I
I
I
I
73
I PURCHASING
I Administrative Services Department Division No: 105 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I 283,9 General Services Mgr. 58,179 58,190 58,178 57,610 57,610
227,6 Storekeeper II 28,302 7,060 2,414 - -
I 217 1 Secretary 29,842 29,850 29,842 29,550 29,550
217.6 Storekeeper I - - - - -
I 1110 Salaries - Regular 116,323 95,100 90,434 87,160 87,160
I 1130 Salaries - Overtime 380 130 - - -
1300 Employee Benefits 34,419 31,930 26,504 28,980 28,980
I TotalPersonnel , 151,122 127;160 ' 116,938 1116,140 """',,116140
. ,
Operations and Maintenance
I 1716 Intergovernmental Fees 1,262 2,000 1,320 - -
3110 Reimbursed Mileage 1,800 1,800 1,800 1,800 1,800
I 3120 Vehicle Operations 344 400 128 - -
3130 Vehicle Maintenance - 100 47 - -
3140 Travel and Meetings 107 200 300 200 200
I 4306 R&M Building 68 250 853 - -
4308 R&M Equipment 8,668 9,000 4,481 - -
I 4710 Office & Stationery Supplies 838 500 504 500 500
4760 Operating Supplies 283 500 68 - -
I 4922 Printing 863 1,000 994 1,000 1,000
4924 Publications and Dues 304 130 276 240 240
I 4928 Uniforms and Laundry 253 380 105 - -
5510 Vehicle Rental 1,370 1,430 1,430 - -
5520 Capital Outlay Rental - Equip. 9,100 4,950 4,950 - -
I 5530 Capital Outlay Rental - Office - 1,140 1,140 1,140 1,140
I
TotalOperatioris& Maini~Akrid~> '" "',""'.',',',' ... ,','. ..d.'" ,.'4880
25,260 . 23,780 18:396 " 4,880
I ,
Capital Outlay
I ." "", ..~, ,'" . ", ,,',' " .',' "'..'..,,~.,."., " '" ' I> .',. ,", ..'..
1:6t~IC~pit-"iOutlaz' - "".',.""
I Division Total $176382 $150940 $135334 $121 020 $121 020
I~
SUPPORT SERVICES I
I
Administrative SerVices' ' DivisiOrlActivit{ I
pepartment CommentarY
I
ACTIVITY DESCRIPTION
The costs associated with the telephone system, City Hall utilities, and City Hall maintenance I
are provided for in the Support Services Division, In addition, costs associated with the City I
Hall fire and burglar alarms, copy machines, and City-wide postage are charged to this cost
center
ACTIVITY GOALS I
1 To provide maintenance requirements for the City Hall complex. I
2. To provide high-volume copying services for City Hall. I
3. To provide electric and telephone services for City Hall.
4 To provide for City Hall fire and burglar alarms. I
5. To ensure that all items for recycling are picked up by the appropriate organization in a I
timely manner
SIGNIFICANT BUDGET CHANGES CHANGE I
3310 - Telephone $ + 4,800 I
3320 - Postage + 5,000
I
I
I
I
I
I
75
I SUPPORT SERVICES
I Administrative Services Department Division No: 106 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Position Title
I
I
I " T otatPersonnel " ,', ",', """'..'.' " "/i ; i ,7,"
"'" "". .,
Operations and Maintenance
I 2110 Gas and Electricity 51,365 49,000 55,032 49,000 49,000
2730 Water-Interagency 135 - 53 - -
I
3310 Telephone 60,588 55,700 57,865 60,500 60,500
3320 Postage 40,241 35,000 37,099 40,000 40,000
I 4120 Other Contractual Services 490 1,600 1,602 900 900
4120 Trash Removal 1,188 1,130 1,262 1,200 1,200
I 4306 R&M Elevator 1,157 1,140 1,189 1,200 1,200
4308 R&M Equipment 25,778 28,420 29,324 31,240 31,240
I 4730 PhotographiclCopy Supplies 3,576 3,800 3,563 3,000 3,000
4750 Safety Supplies 166 250 - - -
I 4760 Operating Supplies 5,311 6,650 6,793 7,000 7,000
5520 Capital Outlay Rental - Equip. - 9,100 9,100 - -
I 5530 Capital Outlay Rental - Office 5,400 5,810 5,810 6,020 6,020
5540 Capital Outlay Rental - Facilities - - - 50,000 50,000
I 5730 Intergovernmental Fees - 150 - 2,000 2,000
I
I
.' Total 6perati~ns & Maintenance '. ' , . ..... '''..---.' -
I 195,395 ,,"197,750 208,692 ' 252{060 · '252060
,- --.
Capital Outlav
I /"tgt~i'c~bit~I;()l.itla,"i.",.,..,." ",""."i" "'" ','..' '.. ,," ",'..,'
- ,,"".' ,~""," "'.,,c "." ""....'~,..', '.',',"c;,'."...,':','
I Division Total $195395 $197750 $208 692 $252060 $252 060
76
I
RISK MANAGEMENT AND EMPLOYEE BENEFITS
I
Administrative ,Services I
Department
ACTIVITY DESCRIPTION I
Risk ManaQement I
The cost of managing the City's risks through purchased insurance and self-funded programs I
are detailed in this cost center Monies go toward insurance premiums and contributions to a
pooled risk joint powers authority for claims adjusting and stop loss protection. I
Emplovee Benefits
The cost of all employee fringe benefits is indicated in this cost center under each benefit I
program. They are: life, health, dental, long-term disability, retirement and workers
compensation insurance. I
ACTIVITY GOALS AND OBJECTIVES I
1 To focus on loss control and minimize the City's liability and risk wherever possible
2. To educate the various departments on current risk management policies of the City I
with the use of a Risk Management Manual.
I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
I
I
I
I
I
I
I
77
I RISK MANAGEMENT AND EMPLOYEE BENEFITS
I Administrative Services Dept. Division No: 107 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual ProDosed Approved
I Personnel Expense
Range Position Title
I
""'..,.,..".,' is''''' "'.'(,,,., , i '.."'..,. ,,',,' ,,' "".," '" "".. i
I ibtkrPersonnel' ' ,'. ,',' '" , " , "" '" " ,,"
Operations and Maintenance
I 1300 Employee Benefits (2,849,195 (3,225,980 (2,922,562) (3,161,530 (3,161,530
1310 Health/Life Benefits 1,074,255 1,207,860 1,023,276 1,107,540 1,107,540
I 1330 Retirement Benefits 1,488,283 1,665,060 1,457,134 1,515,690 1,515,690
1360 Workers Camp Benefits 440,231 503,060 322,451 538,300 538,300
I 3140 Travel and Meetings 96 280 309 200 200
4750 Safety Supplies 2,333 4,430 3,260 2,000 2,000
I 4924 Publications and Dues 268 750 566 400 400
5108 Insurance Expense 279,958 489,250 472,563 486,800 486,800
5760 Uninsured Claims 10,165 10,000 6,454 10,000 10,000
I
I
I
I
I
I
I , 'TcHal0pJrations8i:MaihL .-"",-".",;--."-: "---." i,ii499,400
446,394 654,710 ,363,451 ",,499,40b
I Capital Outlay
I >t8iki,'C~Biiai6Uif~y"/)"" " "," ), " (,"'>"""'~,.<
- "...." ,"'
I Division Total $446 394 $654710 I $363451 $499 400 $499400
I~
CAPITAL REPLACEMENT I
I
Admibistrative."Services 'DivisibriAc:tivity I
Department Cclrnll1entarY
ACTIVITY DESCRIPTION I
The costs for replacing vehicles, equipment and other capital outlay items are charged to this I
cost center When vehicles and equipment are scheduled for replacement, the Purchasing
Division has the responsibility for making the replacement purchases using funds in this I
account.
This activity is financed by annual rental rates charged to the various divisions using the I
vehicles, equipment and capital outlay items.
ACTIVITY GOALS AND OBJECTIVES I
1 To ensure that the City has capital funds available for the replacement of all vehicles I
and equipment.
SIGNIFICANT ACTIVITY PROGRAM CHANGE I
CHANGES
$ + 17,500 I
Replace Battalion Chief Vehicle + 8,020
Conversion of four trucks to natural gas I
power + 30,800
Purchase of P C. replacements + 5,500
Sheriff Radar Units + 900
Sheriff Intoximeter + 25,000 I
Replace Fuel Pumping System
I
I
I
I
I
I
79
I CAPITAL REPLACEMENT
Administrative Services Department Division No: 108 Division Budget Detail
I Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Annroved Actual Prooosed Aooroved
. Caoital OuUav
6104 Autos and Trucks
- - - - -
I Fire Marshall Sedan #1786 - - - 17,500 -
#33 Van (201) - - - - -
#45 Aquatic Truck (407) - - - - -
I Kawasaki Motorcycle (505) 7,300 - - - -
#38 P/U Truck (403) 13,354 - - - -
#8 Service Body Truck (406) 15,499 - - - -
I PIU Truck (412) 13,342 - - - -
#32 and #70 Pickups (404) - 24,000 - - -
I #1 and #2 Honda ATV (412) - 4,000 - - -
Fire Apparatus (501) - 673,500 - - 576,089
Natural Gas Conversion - - 8,020
I (8 vehicles)
6106 Construction Street Maint. Equip.
.. #511 Compressor (406) 12,507 - - - -
6110 Ambulance - - 150,758 - 110,000
I
6126 Aluminum Boats - 11 (203) 5,838 17,003 17,000
- -
I Office Equipment: 235,955
6122a Sharp Copier (106) 7,004 - - - -
I 6122a Sharp Copier (500) 7,004 - - - -
6122a Sharp Copier (404) 7,004 - - - -
6122b Personal Computers (14) - 11,500 86,956 30,800 10,940
I 6122a Mail Machine (102) 4,888 -
6122a High Capacity Copier (106) 19,435 - - - -
I Low/Medium Capacity
Copiers: (013, 200, 201, 25,561 - - - -
402, 601, 301)
I 6136 Telephone Equipment
Telephone System (106) - 145,000 4,863 - 145,000
I 6199 Sheriff Radar Units - 3 (504) - - - 5,500 -
Sheriff Intoximeter (504) - - - 900 -
Replacement Fuel Pumping Sys. - - - - 25,000
I Other Equipment - - 475 - -
I T6ta(C~pil~r:OGiraY .,."..,.,'...'. ',....""" ',' ,"'.",,85800()' .,..,."..,._,."..".
374,691 260,()55 .'..i54.7QQ! ,....867649
.....,-,..-,' ,., ':""':"':'" .-- ::,
I Division T olal $374691 $858000 $260 055 $54700 $867 049
80 I
COMMUNITY SERVICES I
I
City Manager I
013
I
Assistant
City Manager I
013
I
Director , I
Community
Services , I.
200 '~
~
;1
. ..... ~ I
I
'$
Recreation' Lake h
" I
Operations ~
201 202 !~
I I
... ","' . .......~.:...
I
Old Poway ;f I
Aquatics : Performing .'
Arts Center ;.; .~ I
Park!!
203 ]
204 205 .1
_........ ,', ......w.... ,'".. . '.N I
I
I
i 81
I COMMUNITY SERVICES
I
',-,"::-::-"';',',-,',"
.-- .......-.-.-'.....-'.......
'",......................,',',',,,.,,.,,.
I Depcii"tinehtE\IActivityQyer\lie~ DepartinerifCode.?QO "
I EXPENSE 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I
Total Positions 23 21 22 22 22
I Personnel Expense $ 1,668,899 $ 1,603,680 $1,518,656$1,611,130 $1,611,130
I Operations and
Maintenance 987,227 1,037,990 991,359 1,077,170 1,100,130
I Capital Outlay 3,505 - 16,224 14,120 14,120
I TOTAL BUDGET, $2;659,431' $2,641,670 ',. $2,526;239
I OVERVIEW COMMENTARY
I The Department of Community Services is responsible for providing the cultural, social, and
recreational activities for the City The Department is divided into five operating divisions, which
I include the Office of the Director, Recreation, Lake Operations, the Aquatics Center, the Performing
Arts Center, and Old poway Park.
I The Director of Community Services, appointed by the City Manager, supervises the five operating
divisions. They provide direct staff support in the development and implementation of programs
designed to enhance the sociocultural activities available to poway residents.
I Responsibilities of the Department include. (1) coordinating resources of public and private agencies
to provide community-wide special events such as poway Days, (2) providing liaison services between
I City officials and community groups; (3) providing means for community input into the development of
leisure programs, (4) providing a balanced program for recreation, leisure, and cultural services for
the community; (5) administering the City's transit, and animal control contracts; (6) coordinating,
I preparing and managing various types of grants to provide additional financial assistance to the City
for specialized recreational and cultural programs; (7) development and administration of the
performing arts program, (8) design and development of a new library facility; (9) regulation and
I enforcement of basic cable service rates and customer service standards in compliance with the
Cable Television Consumer Protection and Competition Act of 1992; and (10) Evaluating new
technologies to provide residents with greater access to City programs and services.
I
I
8<
DIRECTOR OF COMMUNITY SERVICES I
I
CommUhitYSeNices DElpartment Qi\iisiohActivity I
Com mentarY
ACTIVITY DESCRIPTION
It is the responsibility of the Office of the Director to administer and manage all operations I
within the department, including animal regulation, cable television, the City's grant-funded
programs, park site acquisition and development programs, transit system, the Performing Arts I
Center, the design of a new library, and to evaluate new technologies that can provide citizens
with 24-hour access to City information and library services. By planning and coordinating the
programs of all the Community Services' operating divisions, the Director ensures that I
Department responsibilities are implemented in an effective and efficient manner
The Department also provides staff assistance to the Library Advisory Committee, Parks and I
Recreation Advisory Committee, Performing Arts Advisory Committee, and Senior Issues
Committee.
I
ACTIVITY GOALS AND OBJECTIVES
1 To oversee the design and construction of a new 20,000 square foot library facility to meet I
the diverse interests of the community I
2. To work with MTDB and the County to facilitate the design and development of a transit
center using county, state, and federal funds.
3. To provide assistance to MTDB and SANDAG in the development of a regional plan for I
improved express bus service in the 1-15 corridor
4 To administer the performing arts programs for the poway Community
5 To ensure high quality animal control, cable television, and transit services for the residents I
of poway
6. To meet the aquatic, recreational and sociocultural needs of the residents of poway
7 To evaluate the feasibility of developing a telecommunications center in the new Poway I
library
8. To explore various technologies to develop a 24-hour service enabling residents to gain
access to City Hall and library resources information through their telephone and cable I
hook ups.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
4102 - Increase estimated for dead animal removal services + 7,600 I
and County Animal Contract services.
4120 - Decrease in costs resulting from cable regulation $ - 45,000 I
being implemented by the City in FY 93-94
I
I
83
I DIRECTOR OF COMMUNITY SERVICES
I Community Services Department Division No: 200 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I 319.3 Director 83,071 82,890 82,897 82,070 82,070
283.6 Sr Management Analyst 58,201 58,020 58,795 57,440 57,440
I 2271 Administrative Secretary 33,162 32,980 33,754 32,660 32,660
1110 Salaries - Regular 17 4,434 173,890 175,446 172,170 172,170
I 1140 Salaries - Overtime 1,731 1,500 1,131 1,500 1,500
1300 Employee Benefits 48,666 53,570 48,704 53,310 53,310
I '..."'."',' "TotalPersonhel. ""., , ., "'c"""',""',""
224,83.1 228;960 1".".225,281 >/226980'. /226;980
.-,'. .,
Operations and Maintenance
I 2110 Gas and Electricity 4,792 5,560 4,520 6,000 14,070
2200 Other Utility Charges - - - 520 520
I 2900 Trash Removal - 200 - 360 360
3110 Reimbursed Mileage 3,981 4,100 4,091 4,100 4,100
I 3140 Travel and Meetings 1,423 1,380 2,708 3,640 3,640
3310 Telephone 197 290 882 1,000 1,000
3320 Postage 101 200 54 200 200
I 4102 Animal Regulation 38,952 43,640 34,321 51,240 51,240
4120 Other Contractual Services - 50,000 5,422 5,000 5,000
4121 Other Contract Svcs. Reimb. 2,689 200 782 - -
I 4304 R&M Building 288 1,000 723 2,000 2,000
4308 R&M Equipment 643 840 478 800 800
I 4710 Office & Stationery Supplies . 1,095 950 921 1,000 1,000
4730 PhotographiC/Copy Supplies 51 200 13 150 150
I 4760 Operating Supplies 889 800 54 1,000 1,000
4908 Education and Training 41 100 96 200 200
4912 Contribution - Poway Library 51,482 55,700 56,495 56,810 62,930
I 4922 Printing 325 600 199 600 600
4924 Publications and Dues 1,209 870 977 1,180 1,180
4938 Rent - Buildings & Grounds - 1,090 2,600 1,200 1,200
I 5530 Capital Outlay Rental - Office 4,080 3,020 3,020 3,020 3,020
TdtaFO oe'r~li6r1~& "Mai ritenaflce 176,740/ 118,356 '"",'.., ,,'. //154,2101
I 112,238 ',' ',140;020
Capital Outlay
I (T6ial',CaSii~Pbuilav. , .. /.. ".." , "..' "'i>.,',"'".,',', ..'..i,/J,
- '" " -"
Division Total $337 069 $399 700 $343 637 $367 000 $381 190
I
84
I
RECREATION
............_......'_.....'.. ","',. I
- ......... -". ,." ". , piVisi6nActi'Jity
CommunitySeiVites Deptirtment '
Gc:JhlmEjntary I
ACTIVITY DESCRIPTION
The Recreation Division provides a variety of leisure activities for all residents of poway A I
comprehensive program, including contractual specialty classes, special events, various
camps, and after school programs are scheduled at City, School District, and commercial I
recreation facilities. Major facilities include Poway Community Park, Lake Poway Recreation
Area, and Twin Peaks Multipurpose Center, and Meadowbrook Gymnasium. Additional
programs are held at Garden Road, Starridge and Valle Verde parks, as well as Midland I
Elementary School. In addition, the Division manages all program registration and facility
reservations. Programs offered are continually evaluated, and new programs are developed to
provide the most beneficial and socially current leisure activities. I
ACTIVITY GOALS AND OBJECTIVES
1 To maximize the use of all recreation facilities for Poway residents through City-sponsored I
recreation programs, contract programs, and facility rentals.
2. To ensure that activities are planned for all ages and interests and abilities. I
3. To develop recreational activities that encourage and broaden creative and unique uses of
leisure time by all individuals.
4 To cooperate with poway Unified School District, youth sports groups, special interest I
agencies, and community organizations to ensure the greatest use of all available
recreation resources.
5. To coordinate activities and leagues with the Poway Sportspark. I
ACTIVITY WORKLOAD STATISTICS 1992-93 1993-94 1994-95
ACTUAL ESTIMATED PROJECTED
Contract classes per year 850 800 840 I
Contract class participants 5,500 5,500 5.500 I
Recreation program special events 40 40 40
Programs/events participants 44,000 45,000 45,000 I
Sports leagues/tournaments (team) 300 0 0
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
4118 - Increase due to leisure additional contract + $ 20,850 I
class offerings offset by revenues.
I
I
I
W:U. .. 85
I
RECREATION
I Cammunity Services Department Division No.: 201 Division Budget Detail
Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Prapased Approved
I Personnel EXDense
Range Positian Title
293.9 Cammunity Services Mgr 64,025 64,310 64,310 63,670 63,670
I 258.0 Sr. Recreation Supervisar 42,023 - - - -
243,0 Recreatian Supervisar 38,499 29,000 29,840 38,280 38,280
228.0 Recreatian Caord. (2) 88,832 73,790 73,790 65,900 65,900
206.4 Recreatian Leader II (2) 46,423 49,910 49,910 51,500 51,500
I 202.6 Administrative Clerk II (2) 23,072 46,660 43,688 46,710 46,710
197.6 Park Attendant 24,451 - - - -
197,6 Admin. Clerk I (PT) 10,960 - - - -
I 166,8 Recreation Leader I (8 PT) 53,015 70,050 70,042 69,830 69,830
166.8 Rec. Leader I (14 T/PT) 74,635 62,000 33,254 61,400 61,400
149,5 Recreation Ass!. (5 T/PT) 6,048 29,250 29,211 28,950 28,950
I 1110 Salaries - Regular 327,325 263,670 261,538 266,060 266,060
1113 Salaries Part-Time 144,658 161,300 132,507 160,180 160,180
1140 Salaries - Overtime 11,900 8,560 5,241 7,880 7,880
I 1300 Employee Benefits 118,460 130,130 120,287 139,850 139,850
1510 Temparary Services 483 - - - -
, '. ',."'.1 otaIJ-'ersannel"'...,.,', ">l60T,8:26 "...,660, 519,573 "Sr-:>;:1I.U' ',<0 {J;970,
I Operatlans and Maintenance
2110 Gas and Electricity 60,835 65,730 68,647 69,020 69,020
2200 Other Utility Charges 6,128 7,080 7,148 7,080 7,080
I 3110 Reimbursed Mileage 2,129 2,280 1,865 2,280 2,280
3120 Vehicle Operatians 1,148 880 1,037 880 880
3130 Vehicle Maintenance 492 4,000 987 2,000 2,000
I 3140 Travel and Meetings 218 250 244 1,150 1,150
3310 Telephone 2,652 2,920 1,260 2,920 2,920
4118 Leisure Cantracts 118,143 111,710 100,649 132,560 132,560
4120 Other Contract Svcs. Reimb. 10,634 5,250 41 - -
I 4120 Other Contractual Services 2,161 3,870 18,677 4,030 4,030
4304 R&M Building 1,4 72 2,300 1,542 2,650 2,650
4308 R&M Equipment 4,834 6,390 6,642 6,390 6,390
I 4318 R&M Radias 528 480 311 480 480
4514 Sign Maintenance - 200 16 1,300 1,300
4516 Small T aols 57 70 55 70 70
I 4710 Office & Stationery Supplies 2,954 3,000 3,145 3,000 3,000
4720 Janitarial Services 7,454 8,000 2,464 3,000 3,000
4730 Phatagraphic/Capy Supplies 161 200 226 200 200
4750 Safety Supplies 879 1,000 792 1,000 1,000
I 4760 Operating Supplies 40,519 20,450 22,129 19,740 19,740
4908 Educatian and Training 828 820 1,034 980 980
4922 Printing 4,308 4,250 3,349 6,020 6,020
I 4924 Publications and Dues 504 500 565 530 530
4928 Unifarms and Laundry 4,519 4,590 4,247 3,080 3,080
4936 Equipment Rental 1,211 1,550 1,340 2,180 2,180
5510 Capital Outlay Rental - Vehicles 3,530 3,700 3,700 4,660 4,660
I 5520 Capital Outlay Rental - Equip. - - - 3,700 3,700
5530 Capital Outlay Rental - Office 1,350 1,890 1,890 3,860 3,860
5720 Cash Overl Under (299) 250 161 250 250
I .',..i,atal:OP.eratians..&,' Maintenance ",,279,3'19 . ,263;610 254,163 >285,01 OI?B'iiO.1 0
Capital Outlay
6199 '. CapitalEquipment- Other 2,417 - 7,227 7,400 7,400
I IGLotal(Capltal Uutlav/i ,,'" 2,'117 .CC "', ..' f,22t L1:,400 ;400
i DiVISion Tatal --stfgLf.592 --s827 2TO $780 963 $866 380 $866 380
86
LAKE OPERATIONS I
",' ... .' '" ',,','" , "" "" "',' ","" '.,' I
Community Services [lepartment "'Division .:NGrriber"202 ",PivisionAc::tivity' I
,"" ',", '" "'" ',""" "'" , Cbrri[1lentary
ACTIVITY DESCRIPTION I
The Lake Operations Division, which is responsible for managing and operating the Lake
poway Recreation Area, offers a variety of activities to the community Known for its year- I
round fishing, the park also offers opportunities to hike, sail, camp, boat, and picnic. Special
events, camps, recreation classes, and sports activities are also offered at the park. A variety
of facilities are available on a rental basis including a lighted ballfield, pavilion, gazebos, and I
picnic areas. An archery range is also operated by this division. Lake Operations is also
responsible for the security at Lake poway and the other City parks.
ACTIVITY GOALS AND OBJECTIVES I
1 To represent the City in a positive and accurate manner with respect to the operation of I
Lake Poway Recreation Area.
2.. Enforcement of all applicable county, state and city laws, rules and regulations to ensure I
the safety of park visitors and the security of city property
3. To promote the varied recreational resources at the Lake Poway to encourage year-round
use of the facilities. I
4 To encourage and promote the continued development of a wide variety of quality cultural,
recreational, environmental, and outdoor leisure programs that meet the needs of the
community I
5. To work with the State Department of Fish and Game in the development of facilities and
programs for the Blue Sky Ecological Reserve.
ACTIVITY WORKLOAD STATISTICS I
1992-93 1993-94 1994-95 I
ACTUAL ESTIMATED FORECASTED
Fishing Permits 33,320 36,000 35,000
Boat Rentals 8,180 10,000 10,000 I
Facility Rentals 950 1,000 18,000
Parking Permits 14,510 10,000 10,000
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None I
I
I
I
87
I LAKE OPERATIONS
I Community Services Department Division No: 202 Division Budget Detail
Obi. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I 243.0 Recreation Supervisor 37,122 38,670 38,670 38,280 38,280
209.2 Park Ranger (2) 75,941 62,060 73,462 54,620 54,620
198,6 Park Attendant (6 PT) 60,496 13,650 13,424 - -
I 196.4 Dock Attendant (4 PT) 54,634 49,510 49,680 36,840 36,840
1544 Dock Attendant (2 PT) - - - 10,940 10,940
209.2 Park Ranger (2 T/PT) - 16,100 12,020 19,200 19,200
I 160,1 Park Attendant (3 T/PT) - 11,520 4,546 5,910 5,910
1110 Salaries - Regular 113,063 100,730 112,132 92,900 92,900
1130 Salaries - Part-Time 115,130 90,780 79,670 72,890 72,890
I 1140 Salaries - Overtime 10,749 7,290 3,392 5,660 5,660
1300 Employee Benefits 54,218 63,900 51,580 55,480 55,480
" "i T ()taIPers()ririiHi ,',"" 293,160 '262,700 ", 246,774 ' 226,930 <<226,930
I ,',,', ,,',,',',',",',
Operations and Maintenance
2110 Gas and Electricity 9,635 11,270 10,158 12,960 12,960
I 2200 Other Utility Charges 1 ,480 2,290 1,797 430 430
3120 Vehicle Operations 1,453 1,900 1,535 2,100 2,100
3130 Vehicle Maintenance 1,918 1,000 2,174 2,090 2,090
I 3140 Travel and Meetings - - - 50 50
3310 Telephone 1,523 1,740 745 600 600
4120 Other Contractual Services 1,656 2,250 1,877 1,780 1,780
I 4308 R&M Equipment 3,960 3,840 3,386 4,000 4,000
4318 R&M Radios 1,028 960 193 600 600
4514 Sign Maintenance 186 400 250 350 350
I 4516 Small Tools 132 300 167 250 250
4522a Trout Stock 67,840 67,840 67,886 69,440 69,440
4522b Other Fish Stock 7,303 10,200 10.246 9,120 9,120
I 4710 Office & Stationery Supplies 1,534 1,600 1,824 1,000 1,000
4730 Photographic/Copy Supplies 50 250 346 150 150
4750 Safety Supplies 388 600 476 500 500
I 4760 Operating Supplies 13,096 14,930 13.027 16,310 16,310
4908 Education and Training 170 500 507 160 160
4,916 Medical Exams - - - 330 330
I 4922 Printing 4,503 4,930 6,480 4,480 4,480
4924 Publications and Dues 228 210 176 260 260
I 4928 Uniforms and Laundry 3,176 4,510 2.894 3,000 3,000
5510 Capital Outlay Rental - Vehicle 1,610 1,750 1.750 2,240 2,240
5520 Capital Outlay Rental - Equipment 3,010 4,910 4,910 4,910 4,910
I 5720 Cash Over/Under 788 640 813 640 640
5750 Uncollectibles - 100 - - -
T()taIOpd'alions'&'Mairiteriance " 126667 ..'"..138920 .,".,133,61'7 " '137:750 " <<137750
I Capital Outlay
6199 Other Equipment 888 - - 2,000 2,000
".T6taiCaoital,() Utlav:"',' .." ",' ""',' 8cf8 ",':. "".'.' .'." ',.' "',"~ "'"..iC.
I Division Total $420715 '1:401 620 $380391 $366 680 $366680
tJtJ
AQUATICS I
I
Community ,'Servic:es Qepartment Divisibr1',.Actiliity
Commentary I
ACTIVITY DESCRIPTION I
The Aquatics Division is responsible for providing a safe and enjoyable atmosphere for I
participants of all ages. This is accomplished by educating swimmers, teaching aquatic
programs, and providing areas for all age groups to utilize the facility The Division provides
programs in aquatic exercise, American Red Cross learn to swim programs, special events, I
swim meets, diving meets, synchronized swimming meets, contract programs, lap swimming,
open recreation swimming, and facility rentals. The Aquatics Division is responsible for the
overall safety of all participants using the Poway Community Swim Center through lifeguard I
and first aid services. The Division also performs routine maintenance of the facility and water
quality assurance.
ACTIVITY GOALS AND OBJECTIVES I
1 To ensure the safety of all participants. I
2. To provide a wide variety of programs for all ages and abilities.
3. To maximize the use of the facility during low use times through rentals to private swim
clubs with 1 DO percent cost recovery I
4 To increase program offerings and ensure all Poway residents are afforded the opportunity
to learn to swim.
5. To strive for organizational efficiency and cost effectiveness. I
ACTIVITY WORKLOAD STATISTICS
1992-93 1993-94 1994-95 I
ACTUAL ESTIMATED PROPOSED
Swim Classes (offered) 290 518 338 I
Swim Lessons (attended) 2,600 4,000 3,500
Daily Attendance 93,000 94,000 94,000
Special Events 4 4 4 .1
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
1130 - Increase due to 500 additional hours budgeted for two $+7,100 I
part-time staff for private pool time.
I
I
I
.M' 89
0 AQUATICS
0 Community Services Department Division No.: 203 Division Budget Detail
Obi. 1992-93 1993-94 1993-94 1994-95
1994-95 -
0 Code Expense Classification Actual Aporoved Actual Proposed Approved
Personnel Expense
Range Position Title
0 243.0 Recreation Supervisor 34,886 9,670 9,433 - -
227.0 Pool Manager 31 ,258 31,270 31,266 32,220 32,220
206.4 Recreation Leader II - 21,960 21,967 21,750 21,750
0 198.6 Park Attendant - - 5,601 24,320 24,320
198.6 Park Attendant (2 PT) 44,782 32,080 31,505 18,900 18,900
187.3 lifeguard II (4 PT) 46,274 30,350 30,342 21,780 21,780
0 175,6 lifeguard I (4 PT) 37,740 36,200 36,190 30,110 30,110
187.3 lifeguard II (3 T /PT) 10,144 13,530 13,554 18,150 18,150
175.6 lifeguard I (6 T/PT) 37,089 19,320 19,392 26,920 26,920
0 1100 Salaries - Regular 66,144 62,900 68,267 78,290 78,290
1130 Salaries - Part-Time 176,029 131,480 130,984 115,860 115,860
1140 Salaries - Overtime 5,096 5,830 1,253 5,610 5,610
1300 Employee Benefits 46,722 57,560 50,769 68,220 68,220
0 Total Personr@ ,," dl. c-293,991 257;770 ' '251,273 " 267;980" 267,980
Operations and Maintenance
0 1708 Chemical Analysis 25 100 - 100 100
2110 Gas and Electricity 76,550 70,260 76,100 73,770 79,040
2200 Other Utility Charges 477 1,930 1,900 1,930 1,930
0 3140 Travel and Meetings 12 - - - -
3310 Telephone 391 490 467 490 490
4118 Leisure Contracts 8,852 5,900 311 - -
'0 4304 R&M Building - - 55 - -
4308 R&M Equipment 4,870 4,500 6,492 5,190 5,190
4502 Chemicals 17,997 19,420 16,798 19,420 20,700
0 4514 Sign Maintenance 44 150 - 150 150
4516 Small Tools 5 100 54 100 100
4710 Office & Stationery Supplies 672 600 571 600 600
I 4720 Janitorial Supplies 1,870 1,800 640 1,800 2,300
4730 PhotographiclCopy Supplies 411 500 275 500 500
4750 Safety Supplies 424 500 495 500 750
0 4760 Operating Supplies 655 600 1,531 650 2,120
4904 Community Relations - - 9 - -
4908 Education and Training - - - 130 130
0 4922 Printing 208 600 510 600 600
4924 Publications and Dues - - - 130 130
I 4928 Uniforms and Laundry 847 1,200 1,980 1,200 1,200
5520 Capital Outlay Rental - Other - - - 1,200 1,200
5720 Cash Over/Under - 20 6 20 20
0 5730 Intergovernmental Fees 435 500 515 520 520
TdtaIOber.:itiolls & Maintenance ", 114,745 109170 . 108,709 "",109000 '.'>117,770
. " ,.. _.0,
n Caoital Outlav
i,T6till,GapitalOiltlay ., ' " -cc :",. " .."'.",.', " ' , '.',",..' ,-. ". I
- ""',,:
U Division Total $408 736 $366 940 $359 982 $376980 $385750
~u
PERFORMING ARTS CENTER I
I
yomlTllJhity'Seryic::es'DElpartment Divisi6nAc:tivity I
coh"imehtary
ACTIVITY DESCRIPTION I
The Performing Arts Division is responsible for the management, operation and maintenance of
the Poway Center for the Performing Arts; for selecting and presenting a series of professional I
performances; for negotiating and administering a multi-year agreement covering six annual
residencies by the Pasadena Playhouse; and for facilitating the use of the Center by the poway
Unified School District and community performing arts groups. The Division also provides staff I
support for the Performing Arts Advisory Committee and works directly with the private non-
profit ARTS ALIVE! Foundation for the Performing Arts which is dedicated to the enrichment
and entertainment of the citizens of Poway I
ACTIVITY GOALS AND OBJECTIVES
1 Sponsor a series of professional performances by touring professional artists and I
entertainers, including a week-long fifth anniversary festival in May 1995. I
2. Enhance the Center's programming through the continuation of a multi-year agreement
covering six annual three week residencies of theatre productions mounted by the
Pasadena Playhouse/Theatre Corporation of America. I
3. Provide access to and facilitate the use of the Center by the Poway High School District
under the terms of the Joint Use Agreement.
4 Facilitate the use of the Center by community organizations meeting the criteria established I
in the City's Use Policy for the Center
5. Provide the services of the Performing Arts Manager as the Executive Director of the Arts
Alive! Foundation to support the Foundation in fund-raising. I
6 Ensure the proper level maintenance for the Center and its equipment through cost
effective contract services.
7 Continue to publish four issues annually of the CenterPiece Magazine as the central I
element in promoting the Center's events.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
1130 - Addition of two part-time temporary stage technicians $ + 4,000
formerly retained as independent contract labor I
4120 - Addition of $20,000 to fund fifth anniversary $ + 16,300
celebration year activities I
4932 - Consolidation in this line item of all production costs for $ + 12,000
CenterPiece Magazine which were formerly distributed over I
several line items.
I
I
.. - .1. " 91
I PERFORMING ARTS CENTER
I Community Services Department Division No: 204 Division Budget Detail
Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I 283.9 Performing Arts Mgr 58,184 58,190 58,870 57,610 57,610
243.0 Recreation Supervisor 38,657 38,670 39,346 38,280 38,280
228,0 Box Office Coordinator 27,740 29,310 30,003 30,500 30,500
I 217 1 Secretary III 28,841 29,850 29,847 29,550 29,550
228.0 Volunteer Coord. (PT) 22,868 22,880 24,923 20,880 20,880
218.5 Stage Tech. (1 PT) 7,921 12,180 9,734 11,800 11,800
I 218.5 Stage Tech. (2 T/PT) - - - 6,490 6,490
197.6 Box Office Atten. (PT) 10,073 10,920 10,911 10,810 10,810
1110 Salaries - Regular 153,422 156,020 153,975 155,940 155,940
I 1130 Salaries - Part-Time 40,862 45,980 45,568 49,980 49,980
1140 Salaries - Overtime 4,751 3,000 3,155 3,300 3,300
1300 Employee Benefits 55,056 59,410 58,979 67,530 67,530
"""""'" """,""',','.',','" ',", "'." ," . '. .
I I 254,091 261,617 "'276,~5()' -, , '
.,',', ,,',", Total Rersonhel 264,410 >>276750
. . . J
Operations and Maintenance
I 2110 Gas and Electricity 102,000 109,1 00 85,608 85,000 85,000
2200 Other Utility Charges - - - 8,000 8,000
2900 Trash Removal - - - 1,600 1,600
I 3110 Reimbursed Mileage 2,481 2,500 2,458 2,500 2,500
3140 Travel and Meetings 1,211 1,000 1,127 2,060 2,060
3310 Telephone 3,715 3,700 3,949 4,000 4,000
3320 Postage 8,030 9,000 7,119 10,310 10,310
I 4114 Janitorial Services 21,778 23,000 34,419 25,000 25,000
4116 Contract Landscape Maint. 5,070 6,500 5,204 6,500 6,500
4118 Leisure Contracts 20,594 - - - -
I 4120 Contractual Services 90,454 102,000 105,807 122,800 122,800
4199 Contract Technical Services - - 11,944 - -
4199 Contract Concession Services - - 6,440 - -
4302 R&M Air Conditioning - - - 20,000 20,000
I 4304 R&M Building 21,234 24,400 26,442 6,500 6,500
4306 R&M Elevator - - - 1,690 1,690
4308 R&M Equipment 7,502 7,500 8,834 7,000 7,000
I 4508 Miscellaneous Construction - - - 1,000 1,000
4516 Small Tools - - - 500 500
4710 Office & Stationery Supplies 1,222 1,000 1 ,403 1,400 1,400
I 4730 PhotographiclCopy Supplies 642 700 1,476 2,500 2,500
4760 Operating Supplies 14,981 15,000 14,398 12,000 12,000
4799 Other Supplies and Materials 9,091 14,000 11,730 10,000 10,000
4922 Printing 16,201 10,000 13,231 7,000 7,000
I 4924 Publications and Dues 901 1,300 1,324 1,300 1,300
4932 Advertising 21,177 18,000 28,864 30,000 30,000
4936 Equipment Rental 3,638 5,000 2,878 4,000 4,000
I 5530 Cqpital Outlay Rental - Office 2,300 1,800 1,800 1,800 1,800
5720 Cash Over/Under 6 50 59 50 50
. __ .:,:::. _ '::"_,:.; :;-~~,,.. :"< ;:~:~, ; :C",~.':::~,':';~';':: :,:,..:,: ,~::. 355,550 .'.. 376514 " '374;5:10.
Total'Qperatio'ns.:&' Maintenance 354,228 < 374510
J ,_. , ,
I Capital ()utlav
6199 Other"Equipment - - 8,997 - -
;motal{Ci'i'phal'Oliiiav " ,,', ,,8;997 ,,"" !>.-'C'T .
. - ,'... ,- .,...:'"' .""
I Division Total $608,319 $619,960 $647188 'h651 260 $651 260
OLD POWAY PARK I
I
CommunitY Services Department " Di'v'isi6rlAc:tivity I
Commentary
..-. .-." "., -. ..., .
ACTIVITY DESCRIPTION I
The Old Poway Park Division, which is responsible for managing and operating the Old poway
Park historical site, offers a variety of activities to the community Functions of the park I
include the Hamburger Factory Restaurant, Poway Historical Society, the Porter House and
Nelson House, Poway-Midland Railroad, and Farmers Market. The Division also provides I
educational and interpretive programs and maintains the rental facilities in the park. It also is
responsible for the administration of the vendors operating in the park. The Reserve Park
Ranger Program is operated by the Old poway Park Division. I
ACTIVITY GOALS AND OBJECTIVES
1 To actively promote Old Poway Park through publicity and orgaizned activities as an I
educational and historic site.
2. To develop a fund-raising program to help support special activities in the park (i.e., Fourth I
of July, concerts, and May Day celebrations)
3. To work closely with the various community groups using the park (i.e., Historical Society
and Poway-Midland Railroad Volunteers) I
4 To represent the City in a positive and accurate manner with respect to the operation of
Old poway Park.
ACTIVITY WORKLOAD STATISTICS I
1992-93 1993-94 1994-95 I
ACTUAL ESTIMATED FORECASTED
Special Events 11 I
Special Event Participants 34,000
Railroad Ridership 22,000
Museum Attendance 56,000 I
Facility Rentals 225
Field Trips/Tours 5,200
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
New division. I
I
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I
I , 93
OLD POWAY PARK
I Community Services Department Division No 205 Division Budget Detail
I Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I 228.0 Interpretive Specialist - 20,450 11,085 27,670 27,670
I
1110 Salaries - Regular - 20,450 11,085 27,670 27,670
I 1140 Salaries - Overtime - - - 1,230 1,230
1300 Employee Benefits - 5,730 2,993 9,620 9,620
I T6talPersonnel .' .,' ,.", , " .38.520 >>38,526
- 26,180, ' 14,078
Operations and Maintenance
I 3110 Reimbursed Mileage - - - 180 180
3140 Travel and Meetings - - - 50 50
I 3310 Telephone - - - 1,000 1,000
3710 Advertising - - - 3,900 3,900
4120 Other Contractual Services - - - 14,590 14,590
I 4514 Sign Maintenance - - - 150 150
4516 Small Tools - - - 50 50
I 4710 Office & Stationery Supplies - - - 600 600
4730 PhotographiclCopy Supplies - - - 100 100
I 4750 Safety Supplies - - - 150 150
4760 Operating Supplies - - - 1,000 1,000
I 4908 Education and Training - - - 230 230
4922 Printing - - - 5,490 5,490
4928 Uniforms and Laundry - - - 2,090 2,090
I 5108 Insurance Expense - - - 1,300 1,300
I
I I Total Operations & Maint. - I - - 30;880 ,,', 30,880
Capital Outlay
I 6136 Telecommunications Equip. - - - 2,000 2,000
I 6199 O'ther Equipment - - - 2,720 2,720
r'.;l;5t~ICapitaIOutlay - - - 4726 · ,., ,41'720
I ,
Division Total I - I $26 180 $14078 $74120 $74120
94 I
PLANNING SERVICES I
I
City Manager I
013
^' ^^'^ I
Assistant I
City Manager
013 I
I
Director!1 I
Planning Services I
~~
300~, I
~J
., ., " . .~ ~...
I
I
Curr~nt, Adva~ce I a~~i~d~re~ l1 .
Planning '"I' Planmng I I t" y.~ II
301 ~ 302 ~ nspec Ion ~ II
~ ,~303 J"
",",'0' ^ ,w " '^ ," ;" " "T" I
I
m
m
m
., 95
;
I
PLANNING SERVICES
I
I
I EXPENSE 1992c1993 1993-1994 1993-1994 1994-1995 1994-1995
CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I
Total Positions 12 10 10 9 9
I Personnel Expense $732,477 $698,430 $619,776 $623,290 $623,290
I Operations and
Maintenance 360,458 276,850 448,021 364,220 439,295
I Capital Outlay 2,727 - 518 8,500 8,500
I $1;095;662 $975 280 ", $1 068315
C-, ._, I....... .....J...., I, :
I
OVERVIEW COMMENTARY
I The Department of Planning Services ensures that a workable planning program is designed and
maintained for the City and is responsible for administering and implementing the City's planning,
I development, land use and building programs.
The Department of Planning Services is divided into four divisions: the Office of the Director;
I Current Planning; Advance Planning and Building Safety Inspection. Department activities include
reviewing development plans, administering building safety programs, facilitating public input,
maintaining demographic information, researching and analyzing policy alternatives and serving as
I liaison between members of the public and other departments involved in processing development
applications.
I Department staff assists other departments with planning and designing public facilities and
pertorms environmental review for proposed projects including City and Redevelopment Agency
I sponsored Capital Improvement Projects. The department also monitors planning and development
activities in adjacent jurisdictions and participates in region-wide planning efforts.
I
I
I
96
DIRECTOR OF PLANNING SERVICES I
,'Di'v'ision.Activity I
PlanningSerliiCElfJOElP1::\rtment' COhlhlentary I
ACTIVITY COMMENTARY
ACTIVITY DESCRIPTION I
The Office of the Director of the Planning Services Department is responsible for the overall I
administration of the department. Appointed by the City Manager, the Director is responsible
for managing the operation of the department and ensuring that the goals are achieved.
ACTIVITY GOALS AND OBJECTIVES I
1 To foster employee potential and morale by maintaining a work environment that I
encourages professionalism, creativity, communication and dedication.
2. To guide the department in providing high quality professional advice and technical I
assistance to decision makers, committees, staff and citizens.
3 To continually evaluate and improve departmental program objectives and to ensure I
that the goals of the department are consistent with those of the City
4 To monitor and review legislation and programs at the local, regional, state and federal I
levels to determine their impact on the City's planning and building programs, and to
make recommendations as to adoption and implementation of such legislation and
programs. I
5. To implement a computerized data base to provide comprehensive information on the
City's development activities. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
1110- Reflects the inter-departmental transfer of Principal Planner position to -$85,430 I
1300 Current Planning
Reflects the reduction of staff by one Assistant Planner II -$61,340 I
Reflects the addition of part-time Management Analyst + $20,970
I
I
I
I
I
97
I DIRECTOR OF PLANNING SERVICES
I Planning Services Department Division No: 300 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Aooroved Actual Prooosed Aooroved
Personnel Exoense
Range Position Title
I 319.3 Director 82,896 82,890 82,882 82,070 82,070
296.4 Principal Planner 62,643 65,940 65,934 - -
I 256.6 Assistant Planner II 21,889 44,300 - - -
2271 Administrative Secretary 32,972 32,980 29,066 29,810 29,810
I 2171 Secretary III - 29,850 27,092 29,550 29,550
261.6 Management Analyst (prr) - - 7,446 18,690 18,690
I 202.6 Secretary II (PT) 1,246 2,680 2,420 6,390 6,390
1110 Salaries - Regular 200,400 255,960 204,974 141,430 141,430
I 1130 Salaries - Part-Time 1,246 2,680 9,866 25,080 25,080
1300 Employee Benefits 46,161 84,590 56,297 48,880 48,880
..,.,..................... ........-.....". ;--.....-.-.-. .c__..:_,_....: ,. '215;390
I .. "... , T()taIPersdnhel, 247,807 . >343;23,0 271,137 ,','.' 215,390
Ooerations and Maintenance
3110 Reimbursed Mileage 5,541 5,800 5,434 3,760 3,760
I 3140 Travel and Meetings 1,380 2,810 2,875 1,740 1,740
3310 Telephone 286 400 323 400 400
I 4308 R&M Equipment 3,248 3,120 2,134 3,120 3,120
4710 Office & Stationery Supplies 453 630 524 630 630
I 4760 Operating Supplies 293 660 435 660 660
4908 Education and Training - 200 390 200 200
I 4924 Publications and Dues 1,576 1,670 1,666 1,300 1,300
5530 Capital Outlay Rental - Equip. 1,430 810 810 1,790 1,790
5720 Cash Over/Under - - (24~ - -
I
I
I ..---:-;...:.-.-" " ......;.. ----.. , .,',','"'..,,,' 4567 :::_':::',.:;-:_';.:'-,....,...~; " ','
>-.- ":', , "'", -'" '.: :,' "-""'."',",',"',',',',--"
'T 6tal Operati()ns' & Maintenance , 14,207, 16;100 ,"/13600 "".,.",..,13;600
, , '-"'0"-""" ,.
I Capital Outlay
611 Office Equipment 802 - 518 - -
I ",..,'..","",',....,....'.,.,'" " ", 802 ..."",l' > ,~,',',",' .,...'./i/""
T6talCapilalQutlaY> '., ...... J
I Division Total $262816 $359 330 $286 222 $228 990 $228 990
~o
CURRENT PLANNING I
, 'Divisi6riActivity I
Pla.n flihg ...Ser\lic:es.. Dep(irtri'@lt Commehtary I
ACTIVITY COMMENTARY
ACTIVITY DESCRIPTION I
The Current Planning Division processes discretionary land use applications and assures
compliance with conditions of approval through grading and building plan check reviews and I
field inspections. The Division interacts with local citizens and developers to implement the
City's General Plan and Zoning Development Code. Staff members provide information about
land use and development regulations at the counter, by telephone and through I
correspondence. The Principal Planner is responsible for the day-to-day operations of the
Current Planning Division, replacing the Director in her absence and assisting with general I
departmental administrative duties such as establishment of procedures, review of reports and
budget preparation and control.
The Code Compliance Officer enforces a wide range of City regulations, including those I
concerning signs, graffiti on private property, illegal commercial businesses, buildings without
permits, noise complaints, home occupation permits and substandard housing. I
ACTIVITY WORKLOAD STATISTICS
During 1993 the Current Planning Division processed. 22 variances, 6 conditional use permits I
and 6 modifications, 4 minor conditional use permits; 77 temporary use permits, 67 minor
development reviews; 6 development reviews; 5 tentative parcel maps; 5 tentative parcel map I
time extensions; 8 tentative tract map time extensions; 58 sign permits; 2 comprehensive sign
programs, 264 home occupation permits; 6 landscape plan checks; and 1429 code violation
complaints. I
ACTIVITY GOALS AND OBJECTIVES
1 To provide a full range of planning services to local citizens, property owners, land I
developers and investors.
2. Complete the update of the Zoning Development Code and the City's Landscape I
Guidelines by Summer 1994
3. Establish comprehensive procedures for permit tracking system.. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
1110- Inter-departmental transfer of Principal Planner into division. + $85,430
1300 I
I
I
.,. ., 9Y
I ,
CURRENT PLANNING
I Planning Services Department Division No: 301 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994" 95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I 296.4 Principal Planner - - - 65,280 65,280
266.6 Associate Planner 48,939 48,950 48,956 48,460 48,460
I 256.6 Assistant Planner II 83,904 54,240 52,236 43,330 43,330
251.6 Code Compliance Officer 35,130 42,140 42,136 41,720 41,720
247,6 Landscape Architect 40,063 8,480 13,003 - -
I 217 1 Secretary 29,543 - - - -
197.6 Administrative Clerk I 22,368 5,600 5,604 - -
Planning Intern (PTIT) 1,833 - 316 - -
I
1110 Salaries - Regular 259,947 159,410 161,935 198,790 198,790
1130 Salaries - Part-Time 1,833 - 316 - -
I 1140 Salaries - Overtime 1,180 - - - -
1300 Employee Benefits 78,018 52,370 51,257 66,380 66,380
I < 'T()taFP~J's(mnel "'i' 340,978 211 ,780 '2,13,508 ',,',""" ',."',', I""" ' . . ,",
<265;:170 ".,.,.,'" 265,110
Operations and Maintenance
I 3110 Reimbursed Mileage 863 360 319 2,160 2,160
3120 Vehicle Operations 358 350 448 420 420
I 3130 Vehicle Maintenance 1,010 800 465 800 800
3140 Travel and Meetings 1,391 870 902 2,130 2,130
4308 R&M Equipment (13 450 5 360 360
I 4514 Sign Maintenance (40) 200 - 200 200
4710 Office & Stationery Supplies 2,043 1,970 1,894 1,970 1,970
I 4730 Photographic/Copy Supplies 271 500 440 500 500
4760 Operating Supplies - - 48 - -
I 4908 Education and Training - - 215 - -
4922 Printing 497 2,150 970 2,150 2,150
4924 Publications and Dues 1,698 790 788 1,090 1,090
I 4928 Uniforms and Laundry 359 190 149 340 340
5510 Capital Outlay Rental - Vehicle 330 610 610 610 610
I 5530 Capital Outlay Rental - Equip 3,980 3,960 3,960 4,030 4,030
5720 Cash OverlUnder (15~ - - - -
I TotgFoperations & M21intenahce, " "",' ''',', ': :'..'..' ".',,','.1fi;766Ii 16,766
12,732 .", 13,200 ' '11,213
Caoital Outlav
I 6122 Capital Outlay - Computers 1,925 - - 8,500 8,500
:."-,-'-;';:..._':".-'-,-:':-:,,-';-:.- "--:-,:':'-. . . '...~, ' ,... i;r\, ..,,'
Totalici'fpitalOutlay '" 1,925 -
I Division Total $355 635 $224 980 $224 721 I $290430 $290 430
lUU
ADVANCE PLANNING I
I".' "" '" ","',', ,,'" ,",',' ',"',' "'. ....' ,..' '...' '."'."'" .""" I
'iQivi$ion,Activity'
PJanning$ervices Department ,,", Divisi6nNUmber: 302 i" Commentary' I
ACTIVITY COMMENTARY
ACTIVITY DESCRIPTION I
Comorehensive Plan Implementation - Prepare and maintain the General Plan and Master I
Environmental Assessment including City and privately-initiated General Plan amendments.
Regional Development. Resource Conservation and Environmental Planning Coordination - I
Monitor planning programs and activities proposed by surrounding jurisdictions; administer
City sphere of influence amendment and annexation process with LAFCO. Participate and
coordinate with affected agencies concerning the on,going regional multiple species habitat I
conservation programs.
CEOA Implementation - Maintain and administer the City's CEOA Implementation Procedures;
initiate and administer contracts between City and environmental consultant firms. I
Demoaraphic Planning - Maintain the City's data base relating to population, housing and
employment.
Inter-Departmental Proiect Coordination - Coordinate and provide planning technical support to I
other City departments as needed.
ACTIVITY WORKLOAD STATISTICS I
During FY 1993-94 the Advance Planning Division contributed significantly to the following
efforts. EIR for Scripps poway Parkway East Extension, poway Road Specific Plan, Old I
Pomerado Road Specific Plan, Park Master Plan; Creek Road Sewer Extension, Pomerado
Water Reclamation Facility; San Dieguito Regional River Park; SANDAG Technical Committees;
Ted Williams Parkway; Del Poniente Sewer Extension, Regional Biological Resource I
Conservation Programs, 42 General Plan Amendments/Zoning Changes; 29 Capital
Improvement Project Environmental Reviews, and the Paguay Redevelopment Plan
Amendment EIR. I
ACTIVITY GOALS AND OBJECTIVES
1 Prepare and implement work program for Advance Planning projects. I
2. Complete Design and Implementation portions of the Poway Road Specific Plan.
3. Prepare Multi-species Subarea Plan. I
4 Participate in and coordinate regional planning and population projections affecting the
City of Poway I
5. Coordinate and implement Environmental Mitigation for Scripps Poway Parkway East
Extension.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None I
I
p20. - 101
I
ADVANCE PLANNING
I Planning Services Department Division No: 302 Division Budget Detail
Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense (98,038 (49,019)
Range Position Title
I 281,6 Senior Planner 59,395 56,870 55,312 56,300 56,300
256.6 Assistant Planner II 44,287 44,300 42,726 43,860 43,860
I Planning Intern (PTrr) 6,854 8,210 6,832 8,210 8,210
I 1110 Salaries - Regular 103,682 101,170 98,038 100,160 100,160
1130 Salaries - Part-Time 6,001 8,210 6,832 8,210 8,210
1300 Employee Benefits 34,009 34,040 30,261 34,360 34,360
I ",', ." " " ,,' 142,730 .142;730
Total Personnel' 143,692 1143,420 135,13J
I Operations and Maintenance
1726 Special Studies 2,912 - -
3110 Reimbursed Mileage 1,700 2,040 1,530 2,040 2,040
I 3140 Travel and Meetings 146 460 453 980 980
4120 Other Contractual services - - 10,850 - -
I 4710 Office & Stationery Supplies 1,290 1,390 1,395 1,390 1,390
4922 Printing 194 1,330 369 1,330 1,330
I 4924 Publications and Dues 321 300 536 310 310
4924 Photographic/Copy Supplies 140 780 110 780 780
I 5530 Capital Outlay Rental 580 290 290 830 830
5730 Intergovernmental Fees - 5,060 - 8,480 8,480
I
I
I -
I 'T 6talb perations&Ma intenance 116501 "."','.',',, ,
7,283 15,533 ".J6,140", 16;140
.... ,
I Capital Outlay
I , ';:"::_~::- :--':',::~:::, <',:,:;,;:,::~:. ..{.";;. . .....::-,:,: '" . ", . . " "cl.t>"'.
T6taICi3Pital;Oi'itlav' - - - "."
I Total Division $150,975 $155070 $150664 $158870 $158870
lU<
BUILDING AND SAFETY INSPECTION I
" "'" , ,,' ','"" .,', ,',' ,,' "",,', " ",,',. ,"',"','".., . I
. pivi!)i()n,ActivitY
Planning ServicesDepcu1r11~nt "'" Division,.N LJr11bef'303 'Commentary I
ACTIVITY COMMENTARY
ACTIVITY DESCRIPTION I
Esgil Corporation provides the CitY's Building and SafetY Inspection services through a I
contract. Responsibilities include providing assistance and information to developers and
residents concerning construction code requirements through telephone and counter contacts; I
plan check review; and structural, electrical, plumbing and mechanical inspections.
ACTIVITY WORKLOAD STATISTICS I
During 1993, this division completed 310 plan checks, issued 1,254 building permits, and I
completed 7,578 inspections. The average time to complete the initial plan check was 2 work
days. All inspections were completed by the end of the work day following the day the
inspection was requested. I
ACTIVITY GOALS AND OBJECTIVES I
1 To provide in an efficient manner, high qualitY information, plan check and inspection
services to developers and citizens of poway building or altering structures. I
2. To promote cooperation and communication with other CitY departments, related
agencies, the CountY of San Diego and State of-California. I
3. Monitor and implement changes in laws, codes and techniques which affect the building
industry and maintain these standards. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
1706 - Anticipated increase in construction activity This $ + 81,820
expenditure increase is offset building fee revenues. I
I
I
I
I
I 103
BUILDING AND SAFETY INSPECTION
I Planning Services Department Division No: 303 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Position Title
I
I
I
I Total Personnel'. ' "'" '....>..: .)i'("',', ".."
" ,', .....'.'. .
I Operations and Maintenance
1706 Building Inspection 324,904 233,180 404,698 315,000 390,075
I 4710 Office & Stationery Supplies 302 470 389 470 470
4922 Printing 855 2,100 1,396 2,100 2,100
I 4924 Publications and Dues 175 150 225 150 150
I
I
I
I
I
I T()i~l,bperations& Maintenance I """ ,-,.;.. ""...:. ",.- ,-'.."...-, '...."..... .,',"392795
.. , ',3i1,7'26
326;236 '235,900 406,708
. ,
I Capital Outlay
I
:,;,......,:,-::-'::'-,..::".:.".,,--,:,: . , ",. '.""'" .",'~'" I'" ";;"'>,;
TotalC~pital Outlay - .'.' - ,,'. .".",,,ii,,'e'...
II Division Total I $326,2361 $235,900 I $406708 $317'720 $392 795
104
I
PUBLIC SERVICES
City Manager ~ I
013 I
Assistant I
City Manager:
013 I
Director I
Public Services
400 I
. ,'" ......._ . ~. , , . W~.
I
Maintenance * W
_ Water ' Control Parks & :ill I
Production ' 406' Landscape ill
~ .
. $
u . %"11 .,....... "w"""$$~@ I
U 'I" ,~
tl Itles ' Streets i
Operations ., Operations .} I
M
Fleet Facilities Trails & Ii I
_ Maintenance Maintenance Open l-
401 409 Space 11 I
.0;' ... ,,4~~ ,,,,","~I
Water Supply r _ . Water,' Streets I
_ Treatment, Pumping ill DistributIOn Mamtenance Park & ~
& Storage Ii 404 407 - Landscape ~ I
402 J ' ..... Maintenance rr
'@M:' . '.'..'..'.w'.w, H.' w.~. . 411 H
;!
.... ..,...................'
Drainage I
Wastewaste '
C II t' Mamtenance t-
- 0 ec Ion 408
405
se~er Pumping ;>< S,pe~ial IT I
- Metering & Disposal Districts 1]-
403 Administrationt
4201
wwt I
>>>>>>:.)~~
I
.' 105
I PUBLIC SERVICES
I pe8*~rijeritarActivity pe8~gr11~Qt.... Fund~Istributiori:i .. . .i '.
.overVll~W Code:.400 . General: $1,272,3~7\ ...erQPA:. ....$?~7,49~\i
I .~%~;:.. ~:;~~:~~ . . '~~~~~ie~iSt:1;~~~;~~~
G<is TcllC 838;406 Qptl.RpICn"lnt:569
I
EXPENSE 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions 78 70 70 68 68
I Personnel Expense $ 3,715,209 $ 3,719,900 $ 3,588,078 $ 3,563,290 $3,563,290
Operations and
I Maintenance 9,716,450 14,766,400 11,035,925 12,788,070 12,788,070
Capital Outlay 21,084 19,480 82,910 46,940 46,940
I .............--.--...
- .----..".'" ",.,.
TOTAL BUDGET $13,452,743 $18,505;8'70 $14,706,913 $16,398,300'i
I . ..' T:'
OVERVIEW COMMENTARY
I The Department of Public Services consists of 12 Divisions reporting to the Office of the Director;
Vehicle and Equipment Maintenance, Water Supply, Treatment, Pumping, and Storage; Sewer
I Pumping, Metering and Disposal; Water Transmission and Distribution, Wastewater Collection;
Maintenance Control; Street Maintenance, Drainage Maintenance; Facilities Maintenance, Trails and
I Open Space Maintenance, Parks and Landscape Maintenance; and Special Districts.
The Public Services Department is responsible for administering, operating and maintaining the City's
I infrastructure. Included are a variety of municipal services and facilities: paved and unpaved streets
and sidewalks maintenance and repair, tree maintenance, solid waste management, safety lighting,
traffic signals, street sweeping, sewer collection and maintenance, administration of sewage treatment
I agreements, municipal building maintenance and janitorial services, vehicle and equipment
maintenance, water treatment and distribution, potable water storage, water testing and cross-flow
connection programs, storm drainage maintenance, parks and trails maintenance, administration of
I lighting and landscape maintenance districts, and coordination with other agencies as necessary to
provide the above services.
I Reporting to the CitY Manager, the Department of Public Services, together with other departments, is
responsible for reviewing improvement and development plans, implementing CitY public works
standards, and ensuring the City's compliance with State and Federal laws and regulations,
I
I
106
I
DIRECTOR OF PUBLIC SERVICES
. " . - . . . . - , - . . . . . . . ; . . ; . ; : ; :': : : ~': : - , , ':':':,: ::: : - : -': : :',.:': :,::,,:,: : : : : /<...,.....< ... ...,.. .... I
Pup liC$E;lryices.... Department Division Number:AOO ... " Division ActivitY
.. .. ..,... c;CJrTlrTlemary I
ACTIVITY DESCRIPTION
The Office of the Director is responsible forthe overall supervision, coordination and control of the I
operation and maintenance of the CitY's public works system, including: streets, water treatment
plant, water distribution system, wastewater collection system, solid waste disposal, drainage I
structures and system, vehicle and equipment fleet maintenance and repair, parks, trails, open
spaces, special districts for lighting and landscape maintenance, and public buildings. The
Director of Public Services is appointed by the CitY Manager The Director functions in a staff I
capacity to advise the CitY Manager concerning the CitY's public services needs and
requirements.
The Director's office is responsible for' I
a, Ensuring the qualitY of the services provided by the department through management and
analysis of the various functions of each division and the employees therein. I
b, Providing responsive, professional, fiscally responsible operation and maintenance of all CitY
utilities, infrastructure, and public facilities. I
c. Providing professional advice and technical assistance to decision makers, committees, staff,
and citizens,
d. Ensuring the City's compliance with State and Federal laws and regulations regarding water, I
wastewater, storm drainage, solid waste, special districts, and vehicle maintenance.
ACTIVITY GOALS AND OBJECTIVES I
1 Implement a central maintenance control function that documents historical work I
performed on City infrastructure, utilizing computerized scheduling, budgeting, and
reporting.
2. Improve overall maintenance management practices for all divisions. I
3, Implement an exclusive franchise agreement for solid waste and recycling collection and
disposal throughout the City
4 Return to full "in"house" administration, the fee determination for special district I
assessments in order to more equitably distribute district expenses among property
owners and to reduce overall cost.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
This budget reflects the retirement of the Public Services Operations - $101,490
Manager and disestablisment for the former 402 Division. Two remaining I
positions, Department Aide and Administrative Clerk II have been
reassigned to the newly formed "Maintenance Control Division - 406" thus I
accounting for the substantial reduction in funding required for this division,
I
I
107
I DIRECTOR OF PUBLIC SERVICES
I Public Services Department Division No: 400 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994- 95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 319,3 Director of Public Services 71,919 69,600 63,528 79,870 79,870
302.8 Public Serv Oper Mgr. - 17,570 15,422 - -
I 2371 Department Aide - 36,450 36,442 - -
226.1 Administrative Secretary 32,973 32,980 32,972 32,330 32,330
202.6 Administrative Clerk II - 25,820 29,916 - -
I 1110 Salaries - Regular 104,B92 182,420 178,280 112,200 112,200
1130 Salaries - Overtime - 650 1,896 - -
I 1300 Employee Benefits 20,B19 61,640 55,373 34,300 34,300
1510 Temporary Services - - 15,739 - -
I .....,. .'. ...... .'. '.....251288 ;,:::,:,:.:.:,-:.:.'.;..:.-'_._,....,.,.;.,.., .;146560
TOtal Personnel' . 125,711 I 244710 <146,560'
, , ~. ,.
Operations and Maintenance
I 3110 Reimbursed Mileage 2,868 3,960 3,761 3,960 3,960
3120 Vehicle Operations - 430 559 - -
I 3130 Vehicle Maintenance - 700 - - -
3140 Travel and Meetings 767 2,160 2,016 2,000 2,000
I 3310 Telephone - 1,240 1,132 360 360
3320 Postage - - - 5,000 5,000
I 4308 R&M Equipment B20 3,670 4,291 550 550
4318 R&M Radios - 2,210 1,779 - -
4516 Small Tools - 200 70 - -
I 4710 Office & Stationery Supplies 783 3,150 3,841 1,200 1,200
4730 Photographic/Copy Supplies - 100 20 200 200
I 4908 Education & Training - - - 250 250
4922 Printing 114 200 100 500 500
I 4924 Publications and Dues 717 4,250 2,444 1,100 1,100
4928 Uniforms and Laundry - 70 72 - -
I 5530 Capital Outlay Rental - Office 1,280 2,420 2,420 1,600 1,600
5710 Administrative Cost - RDA - - 68 - -
I }TotEW6perations &. Maintenance 7,349 24,7601 22,573 167'20 '.16,720
.. l_
Capital Outlay
I 6122 Capit",1 Outlay - General 377 450 - 550 550
'Igt;il1c~pit~rOiJilay . 3771' I'. ....,. -"'',,
450 . .' ..'
I Division Total $133437 $269 920 $273 8611 $163770 $f63 770
...
108
VEHICLE AND EQUIPMENT MAINTENANCE I
. . . """ ,. ..
."." .
. Public Ser'vices Departr11ent D hi isi6ri '.. N Urn bel: 401 Division I
.. . ..' Activity
I ........i ............... .. ...
.. .... I .,....'...... . .... Corl1rrientaiy
ACTIVITY DESCRIPTION I
The Vehicle and Equipment Maintenance Division provides vehicle, equipment, and field I
maintenance support for all City Departments. Work activities include maintenance, repair,
modification, and fabrication of all types of City motorized and construction-maintenance
equipment, ranging from fire department pumper trucks to park maintenance lawn mowers. I
First and second line maintenance of City-owned law enforcement vehicles is also performed
by this Division Work also includes administration of vehicle/equipment records for maximum
operating efficiency and to specify for replacement vehicles/equipment suitable to City needs I
This activity is financed by charging to each of the cost centers that have been assigned
vehicles and equipment, for the maintenance costs on a time and materials basis I
ACTIVITY GOALS AND OBJECTIVES
To extend the service life of all City-owned vehicles and equipment through routine and I
preventative maintenance program; to inspect, maintain, repair, and overhaul all City- I
motorized equipment, and to evaluate service vehicles, determine their service life and advise
of replacement needs
1993-94 1994-95 I
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED
Passenger vehicles 1 1 1 1 I
Light industrial (1 ton and below) 60 60
Heavy industrial (over 1 ton) 15 15 I
Tractors 13 13
Other equipment 162 162 I
Motorcycles/Trail vehicles 10 10 I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
4799 - Increase due to additional repair activities on City vehicles + $ 16,530 I
and equipment.
I
I
I
I I
109
I VEHICLE AND EQUIPMENT MAINTENANCE
I Public Services Department Division No: 401 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 256.7 Equipment Main!. Supvr. 44,342 44,340 44,474 43,900 43,900
2417 Equipment Mechanic (2) 75,873 76,340 77,842 75,580 75,580
2017 Equip. Service Worker (PT) 9,962 11,680 12,115 10,890 10,890
I
Salaries - Regular 120,215 120,680 122,316 119,480 119,480
1110
I 1112 Shift Differential 1 ,400 700 700 700 700
1130 Salaries - Part-Time 9,962 11 ,680 12,115 10,890 10,890
1140 Salaries - Overtime 321 900 257 800 800
I 1300 Employee Benefits 34,866 44,480 40,477 45,330 45,330
... Total..Pe~sdnhel . ... .... . ',.'"','.',,"',,,.',' ..,'.'..." .;.-.,.-.""-,-,----;;""'-
.,.....'., 166,764 ,..... 178,440 .. 175:865 .177',200. 1177;200
". ,-
I Operations and Maintenance
2110 Gas and Electricity 4,829 5,450 5,504 5,250 5,250
I 2530 Propane 1 ,875 1,700 1,194 1,970 1,970
2910 Hazardous Waste Removal 320 - 567 360 360 I
I 3120 Vehicle Operations 1,721 1,760 1,655 1,620 1,62(;
3130 Vehicle Maintenance 2,038 2,600 1,372 2,860 2,8601i
,
3140 Travel and Meetings - 360 342 900 900 '
I 4120 Other Contractual Services - - - 2,900 2,900
4308 R&M Equipment 2,245 2,250 2,631 3,800 3,800
I 4312 R&M Outside Vehicle Repair 31,829 36,700 38,699 41,200 41,200
4318 R&M Radios 135 150 73 160 160
I 4516 Small Tools 2,182 2,850 3,040 2,780 2,780
4760 Operating Supplies 4,973 6,180 2,839 5,300 5,300
4799 Other Supplies and Materials 82,631 78,000 104,173 94,530 94,530
I 4908 Education and Training 60 180 1,201 300 300
4924 Publications and Dues - 300 - 220 220
I 4928 Uniforms and Laundry 2,710 1,920 1,853 2,260 2,260
5106 Expense Credits (155,780) (324,740 (177,657) (357,010 (357,010
5510 Vehicle Rental 1,650 1,780 1,780 2,460 2,460
I 5520 Capital Outlay Rental - Equip 2,290 2,520 2,520 3,500 3,500
5730 Intergovernmental Fees 1,058 1,600 940 1,890 1,890
I Tot~nOperaiibhsahd Maintenante/' (13,234 " ... ..'. (7,274 i.('182,750' ,1182,750
(178;440
Capital Outlay
I 6122 Capital Outlay - Computer 582 - - 5,550 5,550
","-'",'-',:"':""-,-,-,-',-;---;.-.;.' ..,....2< .,.....-".".......... ......5:550
:T6talCaoilalOutlav 582 ......;-:, >\5;550'
I Division Total $154,112 - $168591 - -
110
WATER SUPPLY, TREATMENT, PUMPING AND STORAGE I
n_..,',' . I
PubliC Services. Departr11ent Division...., ActiVitY
c;qmmEll1tcu:y
ACTIVITY DESCRIPTION I
This Division is responsible for the delivery of high qualitY treated water to City consumers. I
Functions performed include: receiving and storing untreated water deliveries from the San
Diego CountY Water AuthoritY; maintaining the qualitY of stored water in Lake poway;
operation and maintenance of Water Treatment Plant and all water pumping and regulating I
stations; and operation of all water storage reservoirs throughout the City to ensure that the
distribution system is capable of providing both normal and emergency supply levels,
ACTIVITY GOALS AND OBJECTIVES I
To maintain the Lake Poway raw water storage at optimum qualitY and at levels consistent with I
recreational needs while meeting peak system demands and emergencies; to provide the
highest qualitY treated, potable water at the most economic level to the consumers, to increase
cost efficiency by accomplishing repairs and maintenance using City staff rather than outside I
assistance.
1993-94 1994-95 I
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED
Acre feet of water purchased from SDCWA 11,731 A,F 12,083 AF I
Acre feet of water production 11,731 AF 12,083 AF
SDCWA water costs $388/AF $405/AF I
Water treatment for Ramona 150 AF 175 AF
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGES I
2710 - Increase in raw water cost by $17/AF from FY 1993-94 + $341,990 I
2140 - Increase budget amount due to higher power rates and + 16,880
additional facility coming on-line I
4304 Decrease due to installation of fence at Boca Raton Reservoir - 9,400
4760 - Decrease due to purchase of chlorine leak gas detector and - 13,650 I
self-contained breathing apparatus in FY 93/94
I
I
I
I
111
II WATER SUPPLY, TREATMENT, PUMPING AND STORAGE
I Public Services Department Division No: 402 Division Budget Total
I Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
I Range Position Title
287.8 Asst. Operations Manager 60,504 60,510 60,508 59,900 59,900
2711 Water Treatment Supervisor 51,224 51,200 51,194 50,690 50,690
2611 Sr Utility Systems Tech (2) 92,684 92,660 92,660 91,740 91,740
I 246.1 Utility Systems Mech. 45,972 45,870 45,866 39,490 39,490
256.6 Lab Analyst 44,358 44,300 44,280 43,860 43,860
256.1 Water TPO III (5) 214,295 216,160 209,873 218,200 218,200
I 1110 Salaries - Regular 509,037 510,700 504,381 503,880 503,880
1112 Shift Differential 11,355 9,560 9,560 9,560 9,560
II 1140 Salaries - Overtime 25,882 19,460 25,479 19,460 19,460
1300 Employee Benefits 140,344 171,400 150,736 170,510 170,510
, T6tal'.'Personnel>U, 686,618 .'" 71.1,120 690,.156 703,410 . . 703,4,10
Operations and Maintenance
I 1708 Chemical Analysis 6,115 7,840 3,434 6,850 6,850
2100 Gas and Electricity 4,767 4,480 11,998 5,130 5,130
2140 Pumping Power 277,414 298,590 290,124 315,470 315,470
I 2310 Telemetry 8,533 8,820 8,426 8,870 8,870
2530 Propane 769 1,560 565 1,370 1,370
2710 Water Purchases 3,493,486 4,551,630 3,863,856 4,893,620 4,893,620
2720 Water Storage Adjustment - 108,080 - 103,760 103,760
I 2900 Trash Removal 852 820 895 1,350 1,350
3110 Reimbursed Mileage 1,874 1,850 1,864 1,840 1,840
3120 Vehicle Operations 4,103 3,720 4,489 3,380 3,380
I 3130 Vehicle Maintenance 2,470 2,750 2,860 3,030 3,030
3140 Travel and Meetings 256 280 384 2,350 2,350
3310 Telephone 670 750 760 780 780
I 3710 Advertising 1,007 1,050 170 750 750
4112 Contract Inspection 6,727 8,100 7,305 8,690 8,690
4304 R&M Building 8,831 9,900 12,593 500 500
4308 R&M Equipment 51,936 68,900 57,218 67,270 67,270
I 4318 R&M Radios 727 380 183 320 320
4502 Chemicals 66,220 64,830 78,625 79,900 79,900
4516 Small Tools 1 ,441 900 767 650 650
I 4710 Office & Stationery Supplies 587 540 758 510 510
4750 Safety Supplies 1,229 1,910 1,519 3,010 3,010
4760 Operating Supplies 64,701 71,250 57,130 57,600 57,600
I 4908 Education and Training 1,456 990 939 1,100 1,100
4916 Medical Exams - - - 720 720
4924 Publications and Dues 1,828 1,870 2,090 3,730 3,730
4928 Uniforms and Laundry 3,581 3,630 3,297 3,410 3,410
I 5510 Capital Outlay Rental 4,630 3,970 3,880 7,660 7,660
5710 Administrative Cost 2,297 - 8,486 12,980 12,980
5730 Intergovernmental Fees 2,569 12,680 3,670 12,190 12,190
I T 6U:i1 Opei"i1i6ns arid Maintenance . 4,021,076 5,242;070 . 4,428,285 '5;608,790. <5;608,790.
Capital Outlav
I 6100 Capit~1 Outlay 1,721 - - - -
..>....,.,.,.......>,. "'.,...,..'... .'. (/"...". ?""'L.. '"
T.otaliCapital,Ouilav . 1,721 - -
Division Total 4709415 5953,190 5,118,441 6312200 6312200
I
112
SEWER PUMPING AND DISPOSAL I
Putjlic Services Departmel)t pivision.... . ActivitY. I
........Commentary
ACTIVITY DESCRIPTION I
The Sewer Pumping and Disposal Division is charged with the pumping of sewage within the CitY I
Major functions performed include the transfer of raw sewage from low areas of the CitY to the
major gravitY flow system; metered delivery of sewage to the metropolitan Sewer System's
Penasquitos line; and maintenance of the sewer pump stations. This Division is also responsible I
for ensuring the operation of the pumping stations under normal and' emergency conditions to
minimize health risks, and processes data through the A.D.S. system from the wastewater flow
measuring sites, I
ACTIVITY GOALS AND OBJECTIVES
1 To maintain the sewage pumping stations for optimum performance and reliabilitY I
2. To increase cost efficiency by accomplishing repairs and maintenance, using CitY staff rather
than outside assistance. I
3 To install sewage metering stations with telemetry at all CitY of San Diego connection points.
4 To continue the ongoing wastewater sampling program for the purpose of gathering data for
the regional wastewater reclamation project. I
1993-94 1994-95
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED
Sewage delivered to Metro 1,168.00 MG 1,241.00 MG I
Sewage delivered to R.B./Escondido 15,20 MG 15.27 MG
Sewage pumped by St. Andrews Pump Sta. 19,61 MG 19.70 MG I
Sewage pumped by Camino del Valle Pump Sta, 216.47 MG 217,55 MG
Sewage pumped by Del Poniente Pump Sta. 6.20 MG 6.23 MG
Sewage pumped by Highlands Ranch Pump Sta. 0.44 MG .051 MG I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
2810 - Decrease is a result of lower sewer flows due to on going - $ 291,570 I
conservation efforts,
2812 - Decrease is a result of lower sewer flows due to on going - 15,010 I
conservation efforts,
2820 - Increase due to delayed billing to replace San Elijo joint use + 24,010
wastewater effluent outfall which was completed in FY92/93. I
2830 - Decrease due to non-purchase of 1.0 MGD of additional I
anticipated Metro capacity in FY 93-94 - 22,480
4120 - Decrease due to CitY of San Diego annexing in sewer flow - 13,910
metering sites PO-1, PO-3, PO-4 and PO-5. I
4308 - Decrease due to purchase of two replacement pumps in - 8,120
FY93/94 I
I
113
I SEWER PUMPING AND DISPOSAL
I Public Services Department Division No: 403 Division Budget Detail
Obj. 1992-93 1993"94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed AD proved
I Personnel EXDense
Range Position Title
I 262.1 Sr. Utility Systems Tech 46,319 46,330 46,630 45,870 45,870
246.1 Sewer Trtmnt. Plant Oper 39,151 40,510 40,468 39,490 39,490
I 1110 Salaries - Regular 85,470 86,840 87,098 85,360 85,360
1112 Shift Differential - 600 600 600 600
1130 Salaries - Overtime 2,864 1,040 2,291 1,660 1,660
1300 Employee Benefits 23,747 28,930 24,431 30,030 30,030
I TotElIPersonnel '.' ........ i . .117,41 0 i . '" ,.... }:.j17650
..112,081 1.114,420 . '.317,656
.. . ,
I Operations and Maintenance
1706 Chemical Analysis 14,373 4,000 4,128 4,500 4,500
2110 Gas and Electricity 378 500 353 150 150
I 2140 Pumping Power 28,231 28,320 28,633 30,940 30,940
2310 Telemetry 3,005 3,000 3,839 2,450 2,450
2730 Water - Interagency 593 400 - 300 300
I 2810 M&O - Metro System 2,311,438 3,288,430 1,676,501 2,996,860 2,996,860
2812 M&O - Penasquitos System 317,268 426,960 348,437 411,950 411,950
2820 M&O - Bernardo System 11,571 24,370 32,299 48,380 48,380
I 2830 Capacity - Metro System 162,949 185,480 162,949 163,000 163,000
3120 Vehicle Operations 1,500 1,690 1,602 1,830 1,830
3130 Vehicle Maintenance 1,061 930 1,843 1,220 1,220
I 3140 Travel and Meetings 133 200 178 730 730
4120 Other Contractual Services 15,240 20,750 14,332 6,840 6,840
4308 R&M Equipment 17,504 25,170 19,802 17,050 17,050
I 4318 R&M Radios 70 200 36 160 160
4516 Small Tools 244 200 200 180 180
4760 Operating Supplies 11,083 10,920 9,075 6,420 6,420
I 4908 Education and Training 118 150 115 200 200
4916 Medical Exams 740 800 720 810 810
I 4924 Publications and Dues 210 140 165 400 400
4928 Uniforms and Laundry 571 360 605 580 580
4936 Equipment Rental - - - 1,000 1,000
I 5510 Capital Outaly Rental - Vehicle 2,170 2,490 2,490 3,610 3,610
5530 Capital Outlay Rental - Office 1,730 1,330 1,330 1,330 1,330
I
I T6taI6p~r~Hbns and Maintenance .2,902,180 ' 4'026790.1'2369632 3,706,896 3706890
, ,'_ .,,,.: ,. . I .' ". " .
Capital Outlay
6136 Telecommunications Equipment - 1,200 - - -
I 6104 Autos and Trucks - 11,000 - - -
]otaiCaDilalOutlay ,.. . . ,,' 12,2001.. ii"':
- . . .
I Division Total 30142611 4156400 I 2424052 3818540 3818540
114
I
WATER TRANSMISSION AND DISTRIBUTION
.""< ... .. ..... ........... ...... . .<.......<<. .--------........" I
. ." ."., , ,..
........ publicServicespepartment Oiliisi6riNl.Jmber~ 4()4 Piliisibh ActivitY
. . ........ . Commentary I
ACTIVITY DESCRIPTION
The Water Transmission and Distribution activities primary responsibilitY is the maintenance and I
repair of the water transmission and distribution system. Major functional maintenance and repair
areas include pipeline valves, air releases and blow-off assemblies, City fire hydrants, water I
service laterals and meters and relocation of facilities to clear new construction. This activitY also
aids in maintaining optimum water quality throughout the City by an annual water main flushing
program and the cross-connection control program. I
ACTIVITY GOALS AND OBJECTIVES
1 To upgrade 20 fire hydrants annually I
2. To replace 500-600 residential water meters annually I
3, To upgrade 25 backflow prevention devices.
1993-94 1994-95 I
DIVISION WORKLOAD STATISTICS ESTIMATE FORECASTED
Water main valves 3,690 3,700 I
Water main appurtenances 1,065 1,075 I
Fire hydrant assemblies 1,872 1,880
Miles of pipeline 212 214 I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
None I
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115
I WATER TRANSMISSION AND DISTRIBUTION
Public Services Department Division No: 404 Division Budget Detail
I Obj. 1992-93 1993-94 1993-94 1994-95 1994- 95
Code Expense Classification Actual Approved Actual Proposed ADDroved
Personnel Expense
I Range Position Title
Water Distribution Supvsr
250,6 41,716 41,720 41,714 41,300 41,300
I 235.6 Meter/Bkflw Prevntn Mech. 35,913 35,910 35,907 35,550 35,550
235.6 Const. Maint. Wkr. III (2) 71,609 71,820 69,041 71,100 71,100
I 220.6 Const. Maint. Wkr. II (4) 178,722 139,100 137,814 122,400 122,400
1110 Salaries - Regular 327,960 288,550 284,476 270,350 270,350
I 1114 Salaries - Standby - 5,540 5,540 4,000 4,000
1140 Salaries - Overtime 10,187 14,450 7,177 12,800 12,800
1300 Employee Benefits 103,622 111,620 99,425 104,630 104,630
I ... ..,.,....., ' Total Personnel.' , 441,769 426,166 396,618 ., 391;780 391;786
.
Operations and Maintenance
I 2110 Gas and Electricity 8,016 10,540 10,142 11,070 11,070
2530 Propane 1,989 1,500 1,202 1,600 1,600
I 2900 Trash Removal 700 780 582 780 780
3110 Reimbursed Mileage 13 60 - 60 60
I 3120 Vehicle Operations 11,249 11,000 10,441 9,500 9,500
3130 Vehicle Maintenance 17,977 34,600 25,623 38,060 38,060
I 3140 Travel and Meetings 249 200 259 100 100
3310 Telephone 151 200 159 1,030 1,030
4308 R&M Equipment - 1,500 275 - -
I 4318 R&M Radios 654 800 292 600 600
4516 Small Tools 223 800 833 300 300
I 4750 Safety Supplies 890 1,000 535 1,000 1,000
4760 Operating Supplies 94,100 74,500 78,049 73,000 73,000
I 4916 Medical Exams 142 300 375 240 240
4924 Publications and Dues 69 200 229 600 600
4928 Uniforms and Laundry 5,020 4,280 3,607 3,850 3,850
I 4936 Equipment Rental 183 500 265 500 500
5510 Capital Outlay Rental - Vehicle 25,150 17,760 17,760 18,220 18,220
I 5520 Capital Outlay Rental - Equip 22,670 18,050 18,050 23,990 23,990
I .. T6i~FO~~r~iiohsandMairl{enance .',''''', . ,'. . "..n' ",,_.
189,445 ,. ..178,570 . 168;678 ..........1Msoo .184500
...."..,J I. _ .
CapitalOutlav
I 6122 Capital Outlay - Computer 3,300 3,300
'Total Capital Outlay. ' . " I .,. .. ,........\i ...,..3;ci06 } \\..'...3':'366
- ~
I Division Total $631,214 $598730 $565296 $57.9 580 $579 580
'16
WASTEWATER COLLECTION MAINTENANCE I
-,,-- " ~ ........,.. .......'.. I
PublicSetViCesDepartment ,... "Di'v'isi6riNur11bel':405 DjliisiohActiliitj'
.. ..,........ .. ..... CgrTlrTlent?rY I
ACTIVITY DESCRIPTION
The responsibilities of the Wastewater Collection Maintenance Division include maintenance and I
repair of all CitY sewer system mains and laterals; maintaining access manholes to proper grade,
video inspecting newly installed sewer mains prior to acceptance and existing lines to determine I
maintenance needs; maintaining offsite easements; updating sewer system mapping; and in-place
grouting to prevent groundwater infiltration, This activitY also conducts an annual preventative
maintenance program cleaning and inspecting all wastewater collection appurtenances, I
ACTIVITY GOALS AND OBJECTIVES I
1 To prevent all sewer backups due to blockages caused by grease or solids and root
penetration. I
2. To ensure maximum available sewer main capacity
3, Timely response to customer service requests, I
1993-94 1994-95 I
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED
Footage of sewer mains video television inspected 5,000 12,000 I
Footage of sewers cleaned 450,000 450,000
Number of sewer main stoppages 6 6 I
Number of sewer lateral service calls 38 48
Miles of sewer mains maintained 128 130 I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
6199 - Confined space entry equipment. + $ 12,090
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e2 117
I WASTEWATER COLLECTION MAINTENANCE
I Public Services Department Division No' 405 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 250.6 Wastewater Collec. Supvr 41,714 41,720 41,716 - -
235.6 Const. Maint. Wkr. III 35,889 35,910 35,804 35,550 35,550
I 220.6 Const. Maint. Wkr. II (4) 121,386 123,600 126,465 122,400 122,400
I 1110 Salaries - Regular 198,989 201,230 203,985 157,950 157,950
1114 Salaries - Standby 2,000 1,840 1,840 3,000 3,000
I 1140 Salaries - Overtime 3,462 5,100 2,091 4,250 4,250
1130 Employee Benefits 59,781 70,990 63,142 56,280 56,280
"','> "..i.' ,,' 264,232 279 160 ....<271,058 " .,..
I . . TOlaLPers6nnel' . , 221,480 221,480
Operations and Maintenance
I 3120 Vehicle Operations 5,830 5,500 5,996 5,500 5,500
3130 Vehicle Maintenance 12.758 34,200 18,766 37,620 37,620
3140 Travel and Meetings 91 150 155 150 150
I 4318 R&M Radios 382 400 146 400 400
4516 Small Tools 235 250 237 250 250
I 4750 Safety Supplies 597 500 335 500 500
4760 Operating Supplies 8,778 10,000 8,463 10,000 1 0,000
I 4908 Education and Training 290 420 390 420 420
4916 Medical Exams 568 230 223 240 240
I 4924 Publications and Dues 20 140 78 540 540
4928 Uniforms and Laundry 2,549 2,160 2,517 2,160 2,160
4936 Equipment Rental 500 500 400 500 500
I 5510 Capital Outlay Rental - Vehicle 29,030 24,190 24,190 30,310 30,310
5520 Capital Outlay Rental - Equip. 18,470 13,220 13,220 8,440 8,440
I
I T6talO'peratioris and Maintenance 80,098 .91,860 ". 75,116 . ..97:)030. )/97;030
I Capital Outlay
6122 Computer Hardware - - - 300 300
6199 Other Equipment - - - 12,090 12,090
I
""""''''''''''''''. ;,., " . :
Ticital;,Gapital'Outla,/ - - . - .. < .12;390' ....,. ')12)3!j0
I . Division Total $344330 $371 020 $346 174 $330 900 $330 900
118
MAINTENANCE CONTROL I
..' .... I. .... .........."... I
PUbliCSer\iiCespepariment DivisiOh...f\Jumtlef:'40S '.bivisiohAdivitY
. . .
(3Clrnmentary I
ACTIVITY DESCRIPTION
The Maintenance Control Division is responsible for overseeing all work performed on the CitY's I
public works infrastructure. Through regular inspections, analysis of historical repair records, and
customer input, the Division generates carefully planned and estimated job orders which guide all I
field work. The Division monitors customer complaints and emergency work requirements,
assigning work to appropriate operating divisions. Additionally, the Division maintains an active I
database with details of all work performed in order to evaluate, modify and capitalize upon
recurring maintenance activities and to continually improve upon product quality, timeliness and
cost efficiency I
ACTIVITY GOALS AND OBJECTIVES I
1 Provide essential training for Division personnel in planning, estimating, facilities maintenance
and repair inspections, computer operations, and office administration. I
2. Identify appropriate elements of, and develop a database that maintains records sufficient to
professional manage the City's infrastructure, flagging those requiring preventive maintenance
and tracking historical performance to assure thorough planning and engineering evaluation I
for capital repair and replacement projects.
3. Develop an infrastructure condition reports system that will assist management in long range
maintenance and repair planning and budgeting, I
4 Relieve operating division supervisors of the myriad administrative, work planning, and records
keeping responsibilities that have traditionally prevented comprehensive "in the field"
supervision and work direction of Public Services crews. I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
This is a new Division, formed by extracting certain administrative, I
management, and supervisory positions from several other
Public Services Divisions and focusing their effort to the scientific I
analysis of infrastructure condition. This organizational change
reduces the layering of supervision in the Department and will permit
wiser expenditure of scarce maintenance and repair resources. I
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",., 119
I MAINTENANCE CONTROL
I Public Services Department Division No: 406 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual ADDroved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 287,8 Asst. Operations Manager - - - 59,900 59,900
250.6 Water Distribution Spvr. - - - 41,300 41,300
I 250.6 Drainage Maint. Spvr. - - - 41,300 41,300
239.2 Sr Building Maint. Worker - - - 30,940 30,940
2371 Management Aide - - - 36,090 36,090
I 217 1 Secretary III - - - 25,370 25,370
1110 Salaries - Regular - - - 234,900 234,900
1112 Shift Differential - - - 2,140 2,140
I 1140 Salaries - Overtime - - - 3,200 3,200
1300 Employee Benefits - - - 87,680 87,680
.,'. .. "iy >" . .327;920, .,...,--".....,...,...
I TotaFpers6nnel> /32'1926
.... ,..'
Operations and Maintenance
I 3120 Vehicle Operations - - - 3,500 3,500
3130 Vehicle Maintenance - - - 5,000 5,000
3140 Travel & Meetings - - - 620 620
I 4308 R&M Equipment - - - 3,040 3,040
4320 R&M Radios - - - 1,140 1,140
I 4710 Office & Stationery Supplies - - - 2,150 2,150
4750 Safety Supplies - - - 100 100
I 4760 Operating Supplies - - - 1,500 1,500
4908 Education and Training - - - 5,000 5,000
I 4916 Medical Exams - - - 160 160
4924 Publications & Dues - - - 350 350
4928 Uniforms and Laundry - - - 1,450 1,450
I 4936 Equipment Rental - - - 400 400
5510 Capital Outlay Rental - Vehicle - - - 2,110 2,110
I 5530 Capital Outlay Rental - Office - - - 2,930 2,930
I
'..,...,.' . ...... YL .... .'.. .',..,'.'.,....:'.-,':"."""" ',',' ...."..,..
I Total Operations and Mainienance i.. ',. . ..' '.'/>29,450 ..., .. .,..29,450
Capital Outlay
I 6122 Computer Hardware - - - 1,500 1,500
::;'.:'."."';'.",:,:":,'::,.:.,.:.:--C:'-". .. cc ... , ... .. .....'.,. .;/>.1,560
,;T6t~lC;apitaIOl.JtlaY - - - '1,5'00
, .
I Division Total $358 870 $358 870
120
STREET MAINTENANCE I
Public Services .. [jiVi:>i()nf'c:ti\iitY I
Department C;olllm~lltl:1ry I
ACTIVITY DESCRIPTION I
The Street Maintenance activitY involves a variety of maintenance and repair functions on
infrastructure that includes pavement, traffic striping, legends, signs, curbs, gutters, trees, I
sidewalks and roadsides. This activity also performs graffiti removal and street sweeping.
ACTIVITY GOALS AND OBJECTS I
To ensure that a comprehensive maintenance program is continued for City-owned facilities in the I
public rights-of-way; to forestall future capital expenditures through on-going, preventative street
maintenance, to ensure public safetY through the maintenance of signs, crosswalks, curbs,
gutters, sidewalks, tree and shrubbery control; and to continue roadside cleanup and vegetation I
control.
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
2120 - Transfer of activitY to Lighting District -$ 110,000 I
2310 - Transfer of activitY to Lighting District - 12,100 I
4324 - Increase for contract repairs + 8,000
4326 - Transfer of activitY to Lighting District - 94,900 I
4330 - Decreased contract for striping and legends - 7,500
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121
I STREET MAINTENANCE
Public Services Department Division No: 407 Division Budget Detail
I Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Pn<:itinnTitl"
288.8 Ass!. Operations Mgr. 60,513 60,510 60,508 - -
I 250.6 Street Maintenance Sup 41,711 41,720 41,722 41,300 41,300
235.6 Cons!. Maint. Wkr "' (4) 140,554 142,250 143,506 142,200 142,200
220.6 Cons!. Maint. Wkr. II (4) 142,923 130,380 133,643 122,400 122,400
I 1110 Salaries - Regular 385,701 374,860 379,379 305,900 305,900
1114 Salaries - Standby 2,000 2,760 2,760 4,000 4,000
I 1140 Salaries - Overtime 4,574 4,720 5,021 5,700 5,700
1300 Employee Benefits 112,817 130,510 118,664 115,000 115,000
I .>Tbtal Personnel' ...... 512,85(} 43(),600 ' " ,,' .
.. 505,092 ....505,824 ..' 430;600
I Operations and Maintenance
2120 Signal Power 97,629 110,000 - - -
I 2310 Telemetry Traffic Signal - 12,100 554 - -
2900 Trash Removal 41,134 75,850 58,130 75,850 75,850
2910 Hazardous Waste Removal 2,350 4,000 610 4,000 4,000
I 3120 Vehicle Operations 17,506 14,500 14,250 13,500 13,500
3130 Vehicle Maintenance 35,636 45,000 44,885 44,500 44,500
3140 Travel and Meetings 426 380 355 540 540
I 3310 Telephone 5,312 - - - -
4318 R&M Radios 914 1,200 329 1,000 1,000
4320 R&M Roadway 223,299 - 32,410 695,720 695,720
I 4322 Roadway Reconstruction 273,095 2,500,000 1,720,876 - -
4324 R&M Sidewalks & Barricades 13,742 17,000 11,200 25,000 25,000
4326 R&M Signals 83,054 94,900 - - -
I 4330 R&M Street Striping 53,822 112,500 91,397 105,000 105,000
4332 Street Sweeping 97,073 111,730 97,080 116,200 116,200
4508 Misc. Construction Materials 1,493 1,000 1,029 1,000 1,000
I 4514 Sign Maintenance 23,885 31,500 28,983 31,500 31,500
4516 Small Tools 288 300 319 300 300
4520 Street Repair Materials 26,723 30,000 29,076 30,000 30,000
I 4750 Safety Supplies 1,371 2,000 717 2,000 2,000
4760 Operating Supplies 16,092 14,500 17,710 14,500 14,500
I 4908 Education and Training 500 800 592 800 800
4916 Medical Exams 142 300 299 480 480
4924 Publications and Dues 112 400 362 400 400
I 4928 Uniforms and Laundry 4,306 3,400 3,408 3,050 3,050
4936 Equipment Rental 118 2,000 1,654 2,000 2,000
5510 Capital Outlay Rental - Vehicle 41,140 36,850 36,850 35,290 35,290
I 5520 Capital Outlay Rental - Equip 56,270 57,960 57,960 52,980 52,980
.Total Operatibnsand Main!. . 1,117,432 '3;280,170 2,25,1,035 1,255,6JO 1;255,610
Capital Outlay
I 6106 Cons!. & Street Maintenance - 51,492 - -
6122 Computer Equipment 9,936 - - 300 300
. TotalCapitalOutlav 9;936 ,.,.,. - 51;492 ,../.......1UU,
I Division Total 1,632460 3 793 020 2808351 1 686510 1 686510
122
DRAINAGE MAINTENANCE I
. ,.'" . -, . . I
." ".". , ,. __..0
Public Services Departrnent PIvi~.iohActivitY
COrnl1'1t'iritary . I
ACTIVITY DESCRIPTION I
The Drainage Maintenance Division is charged with the maintenance and repair of all City
drainage improvements and the cleaning of major creeks throughout the communitY Work in the I
improved channels consists of silt, debris, and graffiti removal; tree, shrubbery, and ground-cover
pruning; concrete and fence repair and access maintenance. Work in the major creeks consists I
of debris removal, hard stem plant removal and weed and grass mowing where appropriate,
Sand bar and silt removal within watercourses is performed to maintain the hydraulic capacitY of
the streams. Drainage culverts, catch basins and desilting basins are inspected annually, cleaned, I
and repaired as necessary
ACTIVITY GOALS AND OBJECTIVES I
To improve surface drainage by keeping natural stream beds in a clear, unobstructed condition I
free of any debris and excess growth, to reduce flooding of low-lying areas by maintaining
drainage systems at optimum hydraulic efficiency; to reduce street and roadway flooding during
rainstorms by maintaining culverts and catch basins; and to complete inventory of all storm drains I
within the City
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
None
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123
I DRAINAGE MAINTENANCE
I Public Services Department Division No: 408 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual ADDroved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 251.6 Drainage Maint. Suprvsr 41,711 - - - -
235.6 Const. Maint. Wkr. III (1) 35,897 77,630 77,170 35,550 35,550
I 220,6 Const. Maint. Wkr II (2) 60,700 61,820 63,049 61,200 61,200
1110 Salaries - Regular 138,308 139,450 140,219 96,750 96,750
I 1114 Salaries - Standby 1,000 920 920 1,000 1,000
1140 Salaries - Overtime 3,202 1,600 3,219 1,200 1,200
1300 Employee Beneftis 47,568 52,060 46,403 36,510 36,510
I .....'. ...... .... ,Total Personnel." .. .,. ,,' . .' ........,......'.',...'.':.. t, ,,'.......
.. 190,078 194,030 .....190,761 "'135466 .j35,460
, ,
I Operations and Maintenance
1726 Special Studies 590 10,000 5,276 10,000 1 0,000
2900 Trash Removal 19,812 49,950 46,195 49,950 49,950
I 3120 Vehicle Operations 3,575 5,000 4,705 4,000 4,000
3130 Vehicle Maintenance 8,993 12,800 22,829 14,080 14,080
I 3140 Travel and Meetings 97 150 199 150 150
4120 Other Contractual Services 4,030 9,300 4,395 9,300 9,300
I 4318 R&M Radios 264 300 110 300 300
4504 Culvert Cleaning 2,437 2,500 1,217 2,500 2,500
I 4508 Misc. Construction Materials 1,780 800 617 800 800
4516 Small Tools 142 150 207 150 150
4750 Safety Supplies 189 300 218 300 300
I 4760 Operating Supplies 2,255 2,500 2,274 2,500 2,500
4908 Education & Training - - - - -
I 4916 Medical Exams 71 - - 320 320
4924 Publications and Dues 75 250 112 80 80
I 4928 Uniforms and Laundry 2,054 1,800 1,842 1,4 70 1,470
4936 Equipment Rental 3,512 5,000 4,613 5,000 5,000
I 5510 Capital Outlay Rental - Vehicle 26,400 23,000 23,000 23,000 23,000
5520 Capital Outlay Rental - Equip 22,790 22,780 22,780 22,780 22,780
5730 Intergovernmental Fees 340 7,500 1,270 7,500 7,500
I f6talOperationsahd'Maintenance I 99,406 >154 080' '141,859 i15,4,ji30 1540180
.' ' ,
Capital Outlay I
I 6122 Computer Equipment I - - - 300 300
Total.C~bital:6utlaY' ." '.. ." ',,300 ,."'.-=:0
.- -
I Division Total $289 484 $348 110 $332 620 $289 940 $289 940
124
FACILITIES MAINTENANCE I
PUl:>li~Service!)Departrnent Divisioh ACtivitY I
Cornmentary I
ACTIVITY DESCRIPTION
The Facilities Maintenance Division provides both in-house repair and contract janitorial functions I
for all CitY buildings and CitY structures. Facilities maintained by the Division include CitY Hall, I
Aquatics Center, Public Services Administrative offices, Engineering and Planning offices, the
Water Treatment Plant, Senior Center, Community Park Auditorium and offices, CitY restrooms,
Lake poway boat docks, Field Operations Center, Old Poway Park buildings, Community Services I
offices, Lake poway Park buildings and the Vehicle and Equipment Maintenance Facility
ACTIVITY GOALS AND OBJECTIVES I
1 To provide contract janitorial services to CitY buildings.
2. To provide as much in-house facility maintenance and repair service as practical. I
3. To continue an ongoing preventative maintenance program for all City buildings. I
IGNIFICANT ACTIVITY PROGRAM CHANGES
CHANGE I
1510 - Elimination of temporary services. -$ 14,040 I
4114 - Decrease due to re-evaluation of custodial contract. - 13,270
I
4304 - Contract roof repairs and building repairs. + 23,350
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125
I FACILITIES MAINTENANCE
I Public Services Department Division No: 409 Division Budget Detail
Obj. 1992-93 1993- 94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 239.2 Sr. Building Maint. Worker 37,200 37,200 18,487 - -
210.6 Building Maint. Wkr (4) 111,346 67,840 66,413 - -
I 1110 Salaries - Regular 148,546 105,040 66,093 - -
1112 Shift Differential 2,850 2,850 1,425 - -
I 1140 Salaries - Overtime 291 2,980 245 - -
1300 Employee Benefits 45,703 38,760 23,758 - -
I ." ',",'" . ... . ','i'< .< "
T6ial-Persoflnel 197,390 149630 "91,521
, ..\'
Operations and Maintenance
I 1510 Temporary Services 27,101 14,040 19,708 - -
3120 Vehicle Operations 2,934 2,030 1,567 1,500 1,500
I 3130 Vehicle Maintenance 1,625 830 1,289 1,000 1,000
4114 Contract Building Maintenance - 73,270 29,203 60,000 60,000
I 4302 R&M Air Conditioning 3,037 8,100 10,418 9,700 9,700
4304 R&M Building 5,302 5,650 8,835 29,000 29,000
4320 R&M Radios 178 80 41 100 100
I 4516 Small Tools 74 60 60 100 100
4720 Janitorial Supplies 8,010 7,330 6,617 8,000 8,000
I 4760 Operating Supplies 8,247 8,180 8,215 10,500 10,500
4799 Other Supplies & Materials - - 11 - -
I 4928 Uniforms and Laundry 1,615 1,040 795 1,640 1,640
4936 Equipment Rental - 250 - 250 250
I 5510 Capital Outal Rental - Vehicles 1,380 1,540 1,540 2,140 2,140
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. Total Operations and Maintenance I . . .. .... .
I 59,503 122,400 88,299 .. ....123,930. 123.930
Capital Outlav
I 6122 Computer Hardware - - - 300 300
ToialCapitalOutlay .... 'ii ..........,.308
- .,. - - .. ',.300
I Division Total I $256 893 $272 030 $179 820 $124230 $124230
126
TRAILS AND OPEN SPACE MAINTENANCE I
..... .. ......../, .,......../.. .' ... .....,...,...,... ..'.'..,'..'".i." '., .. ... .........bivisi()n..ActivitY .. I
Public9l:lrvices ..Department Division NUll1ber:41 0 ,
. ... ...,.. .... QOrnmentary I
ACTIVITY DESCRIPTION
The Trails and Open Space Division is responsible for the development and maintenance of I
the CitY's trail system and open space areas not within the landscape maintenanc;e districts. I
The division coordinates the planning of trails systems; obtains necessary easements, and is
responsible for the construction of new trails and improvements to existing trails and open
space, In addition, the division coordinates and supervises volunteer assistance groups and I
programs, including the Eagle Scouts, California Conservation Corps, Adopt-A-Trail program
and local civic organizations.
ACTIVITY GOALS AND OBJECTS I
To meet riding, hiking, and alternative transportation needs of the communitY; to ensure I
effective maintenance of CitY trails and open space areas in order to accommodate continuous
public use, to increase the use of volunteers and other cost-effective resources for
construction and maintenance, to provide volunteer programs; and pursue grants available for I
trail construction, The division is proposed to use the California Conservation Corps (CCC)
intern program in 1994/95 to assist in the maintenance of City trails and tree planting in the
City's open space, I
1993-94 1994-95
ACTIVITY WORKLOAD STATISTICS ESTIMATED FORECASTED I
Miles of developed and maintained trails 61 61
Total undeveloped park acreage (open space) 3,037 3,037 I
maintained
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
6199 - Trail support equipment to more efficiently remove large rocks, + 9,050 I
and storage of same. I
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020 127
I
TRAILS AND OPEN SPACE MAINTENANCE
I Public Services Department Division No: 410 Division Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
Range Position Title
I 233.5 Park Maintenance Wkr III 32,642 33,240 33,407 34,810 34,810
I 1110 Salaries - Regular 32,642 33,240 33,907 34,810 34,810
1140 Salaries - Overtime - - 575 - -
1300 Employee Benefits 12,021 14,100 12,474 14,360 14,360
I /< "'Total'Personnel 44,663 .. ,47:340 .... 4-6,956 ...'....,... 49;170, ...... '49170
>:':'. .', I
I Operations and Maintenance
2900 Trash Removal 305 1,000 - 1,000 1,000
I 3120 Vehicle Operations 829 780 419 780 780
3130 Vehicle Maintenance 2,438 2,000 1,390 2,100 2,100
4514 Sign Maintenance 1,978 1,600 1,464 1,000 1,000
I 4516 Small Tools 2,386 2,700 1,893 1,000 1,000
4750 Safety Supplies 172 500 427 500 500
I 4760 Operating Supplies 3,720 4,750 4,882 5,000 5,000
4904 Community Relations 26 800 275 4,000 4,000
I 4908 Education and Training - 40 - 40 40
4922 Printing 1,322 1,500 1,500 2,000 2,000
I 4928 Uniforms and Laundry 361 340 534 400 400
5510 Capital Outlay Rental - Vehicle 440 870 870 870 870
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Total Operations & Maintenance I 13,977 't6886 ' 13;654 '18;690 i18;i390
I ' .
Capital Outlay
6199 Other Equipment 1,542 - - 9,050 9,050
I
Total Capital Outlay I I - .< .. .. "9;656 ' '....9/050
1,542 .
I Division Total $60,182 $64 220 I $60 610 $76910 $76910
l<'~
PARK AND LANDSCAPE MAINTENANCE I
. - ,. ,."." ". , " ". .........,.......--.--.."... .. I
PublicSerVitesDepartment< Division Numbet:A11 ..DivisionActivitY
..... Commentary' I
ACTIVITY DESCRIPTION
The Parks and Landscape Division is responsible for the maintenance of 12 public parks, I
recreational facilities and equipment; public restrooms; grounds maintenance for the City's water
pump stations and reservoirs; the Lake poway wilderness campground; poway RQad medians; I
landscaping along poway Creek, Ted Williams Parkway, Pomerado Road, CommunitY Road, Twin
Peaks Road, Budwin Lane Parking lot, Espola Road south of Twin Peaks Road; grounds
maintenance around all CitY facilities; administration of South Poway Sports Complex maintenance I
contract; a five and six acre citrus grove, one-half mile of train track at Old Poway Park; and an
active Adopt-A-Park program.
ACTIVITY GOALS AND OBJECTS I
To ensure the attractiveness of public landscape areas throughout the City on a year-round basis, I
to efficiently maintain park grounds, facilities, and equipment to ensure continuous and enjoyable
public use, to effectively utilize volunteer labor forces; and to retrofit all of the CitY's irrigation
systems to drip where feasible. I
1993-94 1994-95
DIVISION WORKLOAD STATISTICS ESTIMATED FORECASTED
Acreage maintained 192 194 I
Building floor space maintained (sq. ft.) 31,400 31,400 I
Restrooms maintained 33 35
Ballfields maintained 6 6 I
Soccer fields maintained 6 6
Tennis courts maintained 4 4 I
Basketball courts maintained 4 4
Tot lots maintained 13 13 I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE I
4116 - Implementation of a park landscape tree trimming program + $13,000
4308 - Resurface the tennis/shuffleboard courts at Community Park + 6,000 I
6199 - Purchase of a top dresser for athletic field maintenance + 7,500
I
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129
I PARK AND LANDSCAPE MAINTENANCE
I Public Services Department Division No' 411 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Prooosed Approved
I Personnel Expense 1
Range Position Title
283.9 Park and Landscape Mgr 58,178 58,190 58,184 57,610 57,610
I 248.5 Landscape Main!. Sup (2) 80,877 80,880 81,942 80,880 80,880
233.5 Park Main!. Wkr III (3) 102,768 105,480 107,165 104,430 104,430
218,5 Park Main!. Wkr II (8) 217,659 237,790 246,002 239,760 239,760
I 208,5 Park Main!. Wkr I (2) 74,744 59,360 64,119 53,790 53,790
202.6 Secretary II 25,811 24,950 25,324 24,940 24,940
131,2 Gardener Aide (3 PT) 16,013 15,720 13,140 12,420 12,420
I 1110 Salaries - Regular 560,037 566,650 582,246 561,410 561,410
1112 Shift Differential 390 490 490 480 480
1130 Salaries - Part-Time 13,078 15,720 13,140 12,420 12,420
I 1140 Salaries - Overtime 7,319 8,890 6,519 8,750 8,750
1300 Employee Benefits 187,657 223,720 203,001 229,820 229,820
.... . T6talPersonnel I 768,4811 815,470 .. 805,396 812;880 ' ,..812,880
I Operations and Maintenance
2110 Gas and Electricity 12,383 14,570 17,672 15,300 15,300
2900 Trash Removal 16,171 35,430 25,052 35,430 35,430
I 3110 Reimbursed Mileage 1,944 2,450 1,934 2,150 2,150
3120 Vehicle Operations 12,557 13,000 12,976 13,000 13,000
3130 Vehicle Maintenance 27,834 25,000 26,473 26,250 26,250
I 3140 Travel and Meetings 1,570 1,640 2,037 2,190 2,190
3310 Telephone 1,915 5,160 2,641 3,910 3,910
4116 Contract Landscape Maintenance 4,928 93,250 3,480 76,000 76,000
I 4304 R&M Building 11,467 15,060 8,882 18,260 18,260
4308 R&M Equipment 6,786 7,700 14,874 15,000 15,000
4318 R&M Radios 732 1,000 658 1,000 1,000
I 4514 Sign Maintenance 661 2,500 1,964 1,500 1,500
4516 Small Tools 2,120 1,990 2,827 1,990 1,990
4710 Office & Stationery Supplies 877 1,200 2,084 1,200 1,200
I 4720 Janitorial Supplies 11,154 14,090 14,417 14,090 14,090
4750 Safety Supplies 2,714 2,900 2,460 2,900 2,900
4760 Operating Supplies 18,834 19,580 15,469 15,280 15,280
I 4770 Landscaping Supplies 33,333 39,500 37,867 32,950 32,950
4904 Community Relations - - - 1,500 1,500
4914 Joint Use Agreement-PUSD 34,250 43,450 34,250 43,450 43,450
I 4922 Printing 464 650 287 650 650
4924 Publications and Dues 799 780 1,348 780 780
4928 Uniforms and Laundry 6,767 7,130 6,126 7,130 7,130
I 4936 Equipment Rental - 500 32 500 500
5510 Capital Outlay Rental - Vehicle - 10,930 10,930 10,930 10,930
5530 Capital Outlay Rental 29,850 16,950 16,950 15,790 15,790
I 5710 Administrative Costs - - 568 - -
Total Operations and Maintenan'ce 240,110 37.6,4'10 .....264258 359/130 "'359,130
u. ,
Capital Outlay
I 6106 Consl./Street Maint. Equipment - 25,000 25,000 - -
6199 Other Eauipment 6,926 6,830 6,418 13,700 13,700
I : Total Capital Outlay 6,92631,830 31,418 13;70012/13 ;700
Division Total 11,015,517 1223710 1,101,072 1,185,71011.185,710
lOU
SPECIAL LIGHTING AND LANDSCAPE DISTRICTS I
c .. ." ..... ..-'-. '. .. ..... . ..... Divi~i()nNlJtribers:420' .. ..... ....t>iyi%iOnActivity I
Public Services Department
... ,'. Commentary
.."" _.d I
ACTIVITY DESCRIPTION
The Special Lighting and Landscape District Division is responsible for the maintenance of I
public rights-of-way and open space within the boundaries of landscape, and lighting
maintenance districts. CitY staff administers the program by providing engineering services, I
contract inspection and supervision, clerical and accounting support, in-house maintenance
and repairs as needed, and provides staff assistance to advisory committees.
ACTIVITY GOALS AND OBJECTS I
To ensure that all associated public grounds are attractively maintained and suitable for I
public use at all times; to effectively administer each special assessment district in the most
cost efficient manner; and to ensure all street lights, traffic signals, and flashing beacons are I
properly maintained and are repaired in a timely manner
TOTAL
BUDGET I
0421 - Landscape District 83-1 A $203,820
0422 - Landscape District 86-1 197,310 I
0423 - Landscape District 86-2A 21,730
0424 - Landscape District 83-3 21,770 I
0425 - Landscape District 87-1 345,500
0426 - Landscape District 86-2B 38,860 I
0427 - Landscape District 83-1 B 24,930
0428 - Landscape District 86-3B 12,490 I
$860,410 I
0470 - Lighting District 86-4 $604,730
I
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE
None I
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131
I SPECIAL LIGHTING AND LANDSCAPE DISTRICTS
I Public Services Department Division No: 420 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel EXDense
I Ranae Position Title
2371 Management Aide 35,025 36,450 36,445 36,090 36,090
I 1110 Salaries" Regular 35,025 36,450 36,445 36,090 36,090
1130 Salaries - Overtime 88 1,500 749 1,500 1,500
1300 Employee Benefits 9,421 11,630 11,021 11,650 11,650
I
"... ...... T otaIPer~or1;'el I 44 534 49580 . 48215 ..49 240 . . .. ,. 4924{)
I ODerations and Maintenance
LMD 83-01A - 0420 154,379 218,260 171,900 203,820 203,820
I LMD 86-01 - 0421 205,351 191,990 152,173 197,310 197,310
LMD 86-02A - 0422 18,061 20,790 17,076 21,730 21,730
I LMD 86-03A - 0423 24,162 20,670 24,003 21,770 21,770
LMD 87-01 - 0424 275,723 359,130 250,052 345,500 345,500
LMD 86-02 - 0425 29,271 35,400 30,221 38,860 38,860
I LMD 83-01 B - 0427 16,384 25,920 16,743 24,930 24,930
LMD 86-03B - 0428 - 7,280 1,845 12,490 12,490
I Lighting District - 0470 306,087 601,080 664,012 604,730 604,730
5106 Expense Credits (44,028 (49,580) (48,215~ (49,240 (49,240
I
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I
I I J.otaIOp~rations and Maintenance 1 985,390 ,'" ' . . . i1.,..421.900 ,.1421900
j430940 1 279 810
I Capital Outlay I
I Tot~LCadifal'Outlav - ....... . . . ..'......,...~..........'.. .'..."....."...,...,',.
- -
I Division Total , 1 ~029,.n4 1 480,520 1 328 025 1 471 14011 471 140
132
SAFETY SERVICES I
I
I
City Manager ,.
'~ I
013
'" M I
Assistant , I
City Manager
,
013 ~
.
Director .
Safety Services .
500 ;\ .
,n. o ", ;.,;.M.@m:il
.
Fire Fire Paramedics Law ~ .
Suppression Prevention J
503 Enforcement '~
501 502 '4
504 11 .
'" 0"":': .~ :.""'.... .N' ",". . ..... .... . ....:.."...;.:-:. .... ~, ....,..w,... ......, ,. . . "<.' ',' "-X"',:",;",:,'.,:<.w.:.:.:.:.,.1~
I
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.
.
.
133
I SAFETY SERVICES
I i.' .,............' ...,.,..'.".,., ,....... .'....,.., ,
I, "",..,'""", I..'.. ...., .,..,..." ................,.,'.'...'.,.,
I Departr11entalActivitY ()VElrvi~\N Dep~rtrnent C6de:,.5gQ Fut1d Distfibutiot1:<
.' ,... ........... ......... , " Gemeral:$7,1b7;5?0 .
EXPENSE 1992-1993 1993-1994 1993-1994 1994-1995 1994-1995
I CLASSIFICATION ACTUAL APPROVED ACTUAL PROPOSED APPROVED
I Total Positions 34 34 34 34 34
Personnel Expense $ 2,622,974 $ 2,672,980 $ 2,610,827 $ 2,640,630 $2,641,610
I Operations and
Maintenance 3,950,862 4,360,200 4,077,751 4,566,270 4,387,810
I Capital Outlay 65,972 40,600 507,045 78,150 78,150
I ,." '. " ' , "
..
TOTALBUDGET $6,639,808 $7.,073,780 $7,195,623 . $7,285,050, , $7,107;570
'" . ',.',','
I ..... ,. .'.., ".,..
I OVERVIEW COMMENTARY
I The Department of SafetY Services provides fire and police services to the citizens of poway The
Department is divided into five divisions, Office of the Director, Fire Suppression, Fire Prevention,
Paramedics, and Law Enforcement.
I Law enforcement is provided by the San Diego CountY Sheriff's Department. There are 45 sworn
personnel and 13 non-sworn personnel. Services provided include Traffic Enforcement, Drug
I Education and Enforcement, Gang and Juvenile Intervention, Crime Prevention and Investigations.
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134
DIRECTOR OF SAFETY SERVICES m
m
SafetY $ervices PElpartment Division Ac;tivitY/ ' m
Con1mental'y
ACTIVITY DESCRIPTION m
The Director of SafetY Services is responsible for the effectiveness and qualitY of Fire and Law
Enforcement Services provided to the citizens of Poway m
Three Fire Battalion Chiefs and a Sheriff's Captain manage the operational divisions which m
consist of Fire Prevention, Fire Suppression and Emergency Medical Services and Law
Enforcement.
ACTIVITY GOALS AND OBJECTIVES m
The Fire Department's mission is to protect the public in the areas of fire safetY and health, m
The mission is accomplished by satisfactory achievement of the following goals:
1 Maintaining an adequate level of staff and equipment to handle the normally expected m
number and tYpes of emergencies that occur in the CitY
2, Maintaining an adequate reserve capacity to handle emergencies that exceed the normal m
number and type that occur in the City
3. Providing the amount and quality of employee training necessary to provide an optimal m
level of emergency services to the community
4 Managing the level of risk by emphasizing plan review, code enforcement and public .
education.
5. Preparing for major emergencies by emphasizing emergency preparedness planning and .
coordination with local, County and State agencies.
6. Performing evaluation and long-range planning to measure performance and anticipate .
changes that will effect the cost or level of services,
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE m
None .
m
.
m
135
I DIRECTOR OF SAFETY SERVICES
I Safety Services Department Division No: 500 Division Budget Detail
Obj, 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Aporoved Actual Proposed Approved
I Personnel Expense
Range Position Title
I 320.3 Director 82,878 82,890 82,879 82,070 82,890
303,2 Fire Battalion Chief 67,380 69,870 69,789 69,870 69,870
I 2271 Administrative Secretary 32,972 32,980 29,174 32,660 32,660
1110 Salaries - Regular 183,230 185,740 181,842 184,600 185,420
I 1130 Employee Benefits 68,766 71,750 67,380 71,590 71,750
. ,. .'.....,... .,.,. < .. ",.,..'., ., . .'.', 251,996 ,257,496 '. 24-9,222 ".256,190 .,. ,
Total Personnel 257,170
I Ooerations and Maintenance
1712 Data Processing Consultant 2,523 2,500 2,307 2,500 2,500
I 3120 Vehicle Operations 2,313 1,250 1,477 1,250 1,250
3130 Vehicle Maintenance 2,855 2,600 1,227 2,730 2,730
I 3140 Travel and Meetings 1,182 770 584 770 770
3310 Telephone 2,523 2,200 1,465 2,200 2,200
I 4304 R&M Building 79 400 24 400 400
4308 R&M Equipment 6,652 5,040 4,065 6,700 6,700
4710 Office & Stationery Supplies 1,607 1,650 853 1,650 1,650
I 4720 Janitorial Supplies - 150 7 150 150
4760 Operating Supplies 323 750 313 750 750
I 4904 Community Relations 354 340 250 340 340
4922 Printing 505 930 479 930 930
I 4924 Publications and Dues 601 840 760 840 840
4928 Uniforms and Laundry 230 230 230 280 280
I 5510 Capital Outlay Rental - Vehicles 3,850 5,170 5,170 5,170 5,170
5510 Capital Outlay Rental - Office 5,460 2,590 2,590 3,710 3,710
I
I
,_.... ". , ... 27,4161 \\,i30;370 .. " ....,.'
Total 06en:itiOnsand Maihtenance 31,057 21,801 30,370
I Capital Outlav
I 611 Office Equipment 1,100 - 15,663 - -
.::~:,.::"....:....;__:,:h'-', ........ "'::'.,' .," ,.. . ' ',' :." 1\' '..,' .......'~T]5
..rotaICapitaIQutlav , 1,100 - "'.,.15;663' '.<-..'.
I Division Total $284153 $284 900 $286 686 $286560 . $287 540
136
FIRE SUPPRESSION m
SElfety<Ssrvices ,Pivisi.onAc.:tivitY m
DepElrtmerit COrnmentary m
ACTIVITY DESCRIPTION m
The Fire Suppression Division of Safety Services consists of 27 persannel which includes six m
(6) Captains, six (6) Engineers, six (6) Firefighters and nine (9) Firefighter/Paramedics. The
mission of the Department of SafetY Services is to protect and educate the public in the areas
of fire, safetY and health. m
This Division accomplishes the above .objectives through various fire preventian and
educational programs. Fire personnel provide fire preventian measures and numerous m
services to the communitY, such as. pre-fire planning, business inspection programs and fire
prevention education.
Fire Suppressian personnel continually train to be prepared for the ever-changing hazardous m
environment. Increased emphasis has been placed an emergency medical services,
hazardous materials environmental emergencies and urban wildland interface firefighting m
techniques.
This past year, the State of Califarnia experienced a very devastating fire seasan, The CitY of m
poway has stringent urban wildland interface structure fire protection standards and an
aggressive vegetation abatement program. These policies, with the San Diego County Fire
Mutual Aid system, were the factors in preventing a major catastrophe during these wildland m
fires.
Emergency personnel strive to improve .operational methods of training and ta implement m
advanced fire suppressian techniques ta pratect life and property
ACTIVITY GOALS AND OBJECTIVES m
1 Write apparatus specifications for purchase .of a brush firefighting unit in Fiscal Year m
1995-1996,
2. Complete Company Officer training ta update the California Incident Fire Reparting m
System (CFIRS) and suppression training data.
3, All Fire Captains are to complete California State Rescue Systems 1 curriculum. m
SIGNIFICANT ACTIVITY PROGRAM CHANGES CHANGE m
None m
m
137
I FIRE SUPPRESSION
I Safety Services Department Division No: 501 Division Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
I Code Expense Classification Actual Approved Actual Proposed Approved
Personnel Expense
I Range Position Title
303.2 Fire Battalion Chief 67,245 69,870 69,864 69,870 69,870
274.2 Fire Captian (6) 313,642 316,140 314,362 316,140 316,140
I 259.9 Fire Engineer (6) 271,984 274,380 272,620 274,380 274,380
249.3 Firefighter (9) 394,246 394,680 392,896 390,610 390,610
1110 Salaries - Regular 1,040,742 1,055,070 1,049,742 1,051,000 1,051,000
1110 Callback 10,600 - - - -
I 1140 Salaries - Overtime 113,331 112.480 138,069 112.480 112.480
1140 FLSA 32,764 32,770 32,770 32,770 32,770
1300 Employee Benefits 447,845 455,990 400,684 439,710 439,710
I " ...., ... , I 1,645,282 ,1,656,310 ' ,1;621 ;265 '1,635;960 1.635,960
, , , Total Personnel
Operations and Maintenance
I 1520 Volunteer Service 12,386 20,000 19,840 20,000 20,000
2110 Gas and Electricity 18,989 22,370 19,908 23,160 23,160
2900 Trash Removal 733 1,500 1,347 1,500 1,500
I 3110 Reimbursed Mileage 19 250 20 250 250
3120 Vehicle Operations 7.437 11,250 7,506 11,250 11,250
3130 Vehicle Maintenance 23,907 32,200 18.498 35.420 35.420
I 3140 Travel and Meetings 2,161 2,350 1,493 2,350 2,350
3310 Telephone 5,640 7,150 5,665 7,150 7,150
4106 Dispatch Contract - Fire 79,839 107,790 55,019 66,920 66,920
I 4120 Other Contractual Services 24.426 26,980 26,625 26,980 26,980
4304 R&M Building 3,565 14,640 9,218 14,640 14,640
4308 R&M Equipment 5,896 5,540 5,600 5,540 5,540
I 4310 R&M Fire Hydrants 648 1,000 977 1,000 1,000
4316 R&M Playground Equipment - - 1,049 - -
4318 R&M Radios 11,120 13,740 13,928 13,740 13,740
I 4516 Small Tools 442 500 500 500 500
4710 Office & Stationery Supplies 1,596 2,000 1,338 2,000 2,000
4720 Janitorial Supplies 1,644 2,500 2,405 2,500 2,500
I 4730 Photographic/Copy Supplies 431 350 351 350 350
4760 Operating Supplies 17.406 20,150 19,149 20,150 20,150
4904 Community Relations 562 750 879 750 750
4908 Education and Training 985 750 1,583 2,800 2,800
I 4916 Medical Exams 4,021 5.420 4,383 5.420 5.420
4920 Outside Emergency Assist. 2,624 15,000 5,790 15,000 '15,000
4922 Printing 883 1,200 839 1,200 1,200
I 4924 Publications and Dues 543 850 560 850 850
4928 Uniforms and Laundry 14,002 14,000 14,202 14,000 14,000
5510 Capital Outlay Rental - Vehicle 102,570 95,500 95,500 83,290 83,290
I 5520 Capital Outlay Rental - Equip 2,600 690 690 1,380 1,380
5730 Intergovernmental Fees 1,190 1,290 1,078 1,300 1,300
I ' TCltaLOperations & Maintenance 348,265 .427,7101 '335;940 381,390 >.,..381;390
I Capital Outlay 40,600 I
6100 Capital Outlay 59,663 485,935 49,520 49,520
I I)Total.Capital Outlay 59,663 40,6001 485,935 c :49;520 ::49;520
I Division Total 2,053,210 2,124,6201 2,443,140 I 2,066,870 2,066,870
138
FIRE PREVENTION m
", ,.,.,. . .. .,., ,..,-...--.......... " . ." ,., . '. m
SafetY. Services . [)iVisiOnNurnoer: 502 plvi!)iPr1Activit}' .'
I
Dl3partment ...... .".Cql')lrnl3ntarY.', m
ACTIVITY DESCRIPTION
The Fire Prevention Division is responsible for the general health, safetY and welfare of the CitY m
with the primary function being to reduce property damage and physical injury .
m
An annual Fire Prevention inspection program involves a physical inspection of all buildings
open to the public, totaling over 800 inspections each year The division enforces codes and
ordinances adopted by the CitY, including the Uniform Fire Code, Uniform Building Code, m
National Fire Codes and other state codes.
This Division presents all public education programs related to fire safetY to schools, m
organizations, institutions and special interest groups. Currently, the National Fire Protection
Association's "Learn Not to Burn" curriculum is being conducted in elementary schools m
throughout the CitY A home fire safety and inspection program is available to homeowners,
This Division performs plan checks on all phases of development and construction within the m
City This includes new construction, tenant improvements, single family dwellings,
grading/improvement plans, sprinkler/fire alarm system plans and parcel maps.
The Fire Prevention Division performs fire investigations of all fires of unknown or suspicious m
cause and origin. When arson is involved, we assist in case development and prosecution.
Other programs and activities include Weed Abatement Program, Juvenile Firesetter m
Counseling Program, Determination of Fire Flows, Fire Loss/Save per capita figures, and Fire
Prevention Week Activities.
Code Compliance is expanding with more enforcement of our codes and safetY ordinances, m
Activities include' false alarms, abandoned vehicles, public nuisances, illegal dumping, illegal
camping and others. m
ACTIVITY GOALS AND OBJECTIVES
1 To complete and maintain computer data entry of the Fire Company Inspection Program. m
2. To improve the Juvenile Firesetter Counseling Program.
3. To increase public education programs on Fire Safety in poway schools and single family m
residences.
4 To increase the level of enforcement in the areas of illegal dumping, illegal camping and
weed abatement. m
SIGNIFICANT ACTIVITY PROGRAM CHANGES m
None
m
m
I 139
FIRE PREVENTION
I Safety Services Department Division No' 502 Division Budget Detail
Obj. 1992-93 1993-94 1993-94 1994-95 1994-95
Code Expense Classification Actual Approved Actual Proposed Aoproved
I Personnel Expense
Range Position Title
I 303.2 Fire Battalion Chief 69,864 69,870 69,862 69,870 69,870
259.9 Fire Inspector 45,228 45,330 45,328 45,330 45,330
251.6 Code Compliance Officer 26,968 42,140 43,019 41,720 41,720
I 202.6 Secretary II 29,856 29,850 29,842 25,560 25,560
Fire Inspector (PT/T) 3,127 9,720 - - -
I 1110 Salaries - Regular 171,916 187,190 188,051 182,480 182,480
1130 Salaries - Part-Time 3,127 9,720 - - -
1140 Salaries - Overtime 7,831 15,120 3,156 15,120 15,120
I 1300 Leave Accrual - - - - -
1300 Employee Benefits 66,464 74,600 70,641 76,040 76,040
1510 Temporary Services 6,107