CC 2001 05-08CITY OF POWAY, CALIFORNIA
MINUTES OF THE CiTY COUNCIL
REGULAR MEETING
MAY 8, 2001
The May 8, 2001, regular meeting of the City Council of the City of Poway, was
called to order at 7:00 p.m., by Mayor Cafagna at the City Council Chambers, 13325 Civic
Center Drive, Poway, California.
COUNCILMEMBERS PRESENT AT ROLL CALL
Bob Emery, Jay Goldby, Don Higginson, Betty Rex'ford, Mickey Cafagna
STAFF MEMBERS PRESENT
James Bowersox
Penny Riley
Lori Anne Peoples
Tamara Smith
Warren Shafer
Niall Fritz
Jim Howell
Dennis Quillen
Mark Sanchez
Leonard Zuniga
Patti Brindle
Ingrid Alverde
Jennifer Johnson
City Manager
Deputy City Manager
City Clerk
Assistant City Attorney
Director of Administrative Services
Director of Development Services
Director of Public Works
Assistant Director of Public Works
Director of Safety Services
Sheriff's Lieutenant
City Planner
Economic Development Manager
Management Analyst
PLEDGE OF ALLEGIANCE
Deputy Mayor Goldby led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
Mayor Cafagna explained the procedure for Public Oral Communications. There was no one
present wishing to speak.
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CONSENT CALENDAR
Motion by Deputy Mayor Goldby, seconded by Councilmember Emery, to approve the
Consent Calendar as follows:
5. Ratification of Warrant Register for the period of April 16-20,2001. (401-10)
Approval of Minutes - City Council
April 17, 2001 - Regular Meeting
Acceptance of the Poway Fire Station #2 Landscape Improvements Project from
Pacific Restoration Group, Inc. (#1533) (602-01 #1432)
Award of Bid for the Hazardous Materials Abatement Project at 14024-14056
Brighton Avenue and 13410 Community Road to Abatement Service Operations
Inc. in the amount of $10,523. (602-01 #307R)
9.1
Approval of Positions on Pending Legislation: Support AB 745 State Mandated
Local Programs. Oppose SCA 3 Transportation: Motor Vehicle Fuel Taxes:
Additional Uses. (701-11 )
9.2
Adoption of Resolution No. 01-031 - Commending Girl Scout Gold Award Recipient
Courtney Steller. (701-17)
9.3 Adoption of Resolution No. 01-032 - Recognizing Law Enforcement Memorial Day
on May 9, 2001. (701-17)
Motion carried unanimously.
ITEM I (203-04/203-10)
VARIANCE 00-13
MINOR DEVELOPMENT REVIEW 99-85M
APPLICANTS: HENRY AND CYNTHIA PAINTER
Mayor Cafagna opened the public hearing. Staff report by City Manager Bowersox. This is
a request to reduce the front yard setback to 30 feet for an existing single-family residence
and to 9 feet for a detached two-car garage at 14242 Golden Sunset Lane.
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The following people were present wishing to speak:
Dee Fleischman, 15070 Pomerado Road made inquiry as to why it appears we are
approving variances after the construction has taken place.
Kemer Thompson, 14320 Golden Sunset, spoke in support of the application.
Development Services Director Fritz responded to questions of the Council.
Motion by Deputy Mayor Goldby, seconded by Councilmember Emery, to close the public
hearing and adopt Planning Resolution No. P-01-20, entitled, "^ Resolution of the City
Council of the City of Poway, Approving Variance 00-13 and Modification to Minor
Development Review Permit 99-85 Assessor's Pamel Number 321-210-41 ." Motion carried
unanimously.
ITEM 2 (203-04)
VARIANCE 00-18
APPLICANT: OLD COACH REALTY
Mayor Cafagna opened the public hearing. Staff report by City Manager Bowersox. This is
a request for a Variance to allow an increase in height of an existing entry wall to 8 feet, 4
inches and an increase in height of an existing entry gate to 7 feet, 6 inches at the
entrance of Old Coach Golf Estates.
There was no one present wishing to speak.
Motion by Deputy Mayor Goldby, seconded by Mayor Cafagna, to close the public hearing
and adopt Planning Resolution No. P-01-21, entitled, "A Resolution of the City Council of
the City of Poway, California Approving Variance 00-18 Assessor's Parcel Number 277-
200-10, 277-200-11 ." Motion carried unanimously.
ITEM 3 (203-02)
TENTATIVE PARCEL MAP 96-01(TE-3)
APPLICANTS: JERRY AND LINDA STRAUSS
Mayor Cafagna opened the public hearing. Staff report by City Manager Bowersox. This is
a request for a one-year time extension to a previously approved Tentative Parcel Map, for
the subdivision of a 7.6 acre property into three rural residential parcels at the terminus of
Eastvale Road.
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Motion by Councilmember Rexford, seconded by Deputy Mayor Goldby, to close the public
hearing and adopt Planning Resolution No. P-01-22, entitled, "A Resolution of the City
Council of the City of Poway, California Approving Tentative Parcel Map 96-01 (TE-3) and
Rescinding Resolution Number P-00-69 Assessor's Parcel Number 278-240-15." Motion
carried unanimously.
ITEM 4 (1601-01/602-01 #1379)
SPACE ANALYSIS REPORT
SITE DESIGNATION
CITY HALL COMPLEX
Staff report by City Manager Bowersox. The temporary modular buildings at City Hall are
approaching their maximum effective life and additional office space is needed at City Hall.
On September 21, 1999, Council authorized staff to issue an RFP for a new design
consultant to complete a space analysis and conceptual design for the construction of an
expansion of the existing City Hall structure. A comprehensive analysis of space allocation
for the staffing needs with emphasis placed on improving service to the public and
expanding the Council Chambers was performed. It was determined that a 60,000 square
foot municipal building would meet the present and long-term needs of the City. After the
size of the structure was determined, the architects began developing a site plan for the
current City Hall parcel. The property is 3.3 acres, however, the buildable area is
irregularly shaped due to floodway constraints. The alluvial soil conditions on the current
site will necessitate substantial soils work and probably require the use of a special
foundation to ensure seismic stability.
Estimated construction costs are $14.9 million or $248 per square foot. During the cost-
estimating phase of the analysis, concerns have been raised about the viability of utilizing
the current 10,000 square foot City Hall structure due to the cost of rehabilitation and
seismic safety requirements necessary to attach the two structures. If it becomes
necessary to demolish the block structure, the logistics and costs to provide an interim
location for 10,000 square feet of public space, including Council meetings and City
employees, becomes problematic. Therefore, staff began to explore other possible sites to
construct City Hall.
An alternative location is Old Poway. In the 1990's, the City/Agency acquired land on the
east side of Midland Road in anticipation of a Library or City Hall being built in the vicinity of
Old Poway Park. The proposed 3-acre Midland Road building location is adjacent to
Temple Street and includes Agency-owned property, 3 parcels totaling approximately .68
acres owned by Kevin McNamara, and a portion of the Brighton Avenue Affordable
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Housing site. The Old Poway alternative construction costs are estimated at $12.4 million
or $207 per square foot. The soils conditions on the east side of Midland Road are more
favorable than the alluvial soil along Poway Creek, thereby reducing the site preparation
and foundation costs associated with construction at the current City Hall site. The land is
vacant and would allow the contractor unrestricted access during the term of the contract,
which should provide a more favorable bid. Additionally, the architecture specified in the
Old Poway Specific Plan lends itself to some economies in construction such as a tilt-up
core system with a false front where as the Poway Road Specific Plan requires more
formal construction. ^ consultant was retained to evaluate the Agency's financial
participation in a private commercial project on this site and determined that the area can
only sustain a limited amount of incremental commercial development and that the area
should be considered a "tertiary" location for commercial operations. Therefore, the
concept of establishing City Hall in the area would absorb some of the available
commercial land and help support the existing and planned commercial developments with
a daytime population of employees. Since City Hall is closed on the weekends and most
evenings, the parking lot would also be available for area-wide parking. An additional
benefit would be for the City Hall project to be designed to incorporate the Farmers Market
and Fine Arts Center.
The following people were present wishing to speak:
Jay and Phyllis Mehlman, 12911 Creek Park Drive, expressed their first choice for a new
City Hall to be the current site. If an alternate site is located, they proposed the use of the
existing City Hall for a new Boys & Girls Club.
Bill Cross, 13105 Corona Way, expressed his view that all City departments should remain
in their current locations.
General discussion ensued.
Mayor Cafagna explained his views that although his preference would be the current
Town Center site, it would require the relocation of the entire operation, scraping of the
entire site and expensive soils stabilization work. The result would be a cost of $14 to $18
million. The Old Poway option could be done, in his opinion for under $10 million with no
need to relocate operations until move in.
Councilmember Emery expressed his views that the current area was the planned Civic
Center and moving to Old Poway would be a wrong use of that property. He stated he was
not in support of a move at this time and felt the need to take a closer look at the current
site and hard costs.
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Deputy Mayor Goldby stated he preferred the current site and was concerned that the Old
Poway site would impact Midland Road.
Councilmember Higginson expressed his view that fiscal management should be a priority.
Councilmember Rexford expressed her view that fiscal management should be a priority
and expressed concerns with disruption to operations and additional costs to relocate staff
to the business park.
Motion by Deputy Mayor Goldby, seconded by Councilmember Rexford, to authorize staff
to conduct a study of both sites for a not to exceed amount of $20,000 to come with hard
costs. Motion carded unanimously.
ADJOURNMENT
Mayor Cafagna adjourned the meeting at 8:36 p.m., upon motion by Councilmember
Higginson, seconded by Councilmember Emery.
Peoples, Cit~; Clerk
City of Poway
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