Res 10-004
RESOLUTION NO. 10-004
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA,
AUTHORIZING THE LEAD COLLABORATIVE ENTITY TO APPLY FOR FUNDS ON
BEHALF OF THE CITY OF POWAY
WHEREAS, the City of Poway recognizes that it is in the interest of the regional,
state, and national economy to stimulate the economy; create and retain jobs; reduce
fossil fuel emissions; and reduce total energy usage and improve energy efficiency
within our jurisdiction; and
WHEREAS, State Energy Program (SEP) funds are available through the
California Energy Commission's SEP for grants to eligible local governments for energy
efficiency, energy conservation, renewable energy, and other energy related projects
and activities authorized by the American Recovery and Reinvestment Act of 2009
("ARRA"); and
WHEREAS, SEP allows for cities, counties, or groups of cities and counties in
California to apply for SEP funds on behalf of eligible local governments; and
WHEREAS, the City of Poway is eligible for SEP funding under the California
Energy Commission's SEP; and
WHEREAS, the City of Poway is proposing to collaborate with Sacramento
County to implement a program for financing the energy efficiency, energy
conservation, renewable energy, and other energy related projects and activities
authorized by ARRA, which program is described in Exhibit A for the purpose of
qualifying for SEP funds from the California Energy Commission; and
WHEREAS, the City of Poway has considered the application of the California
Environmental Quality Act (CEQA) to the approval of the program for financing energy
efficiency, energy conservation, renewable energy, and other energy related projects
and activities authorized by ARRA described in Exhibit A; and
NOW, THEREFORE, BE IT RESOLVED, that in compliance with the CEQA, the
City Council of the City of Poway finds that the approval of the program for financing
energy efficiency, energy conservation, renewable energy, and other energy related
projects and activities authorized by ARRA described in Exhibit is not a "project" under
CEQA, because the program does not involve any commitment to a specific project
which may result in a potentially significant physical impact on the environment, as
contemplated by Title 14, California Code of Regulations, Section 15378(b)(4)).
BE IT ALSO RESOLVED, that the City Council of the City of Poway authorizes
Sacramento County to submit a collaborative application on its behalf to the California
Energy Commission for up to $12,500 in SEP funds for the program for financing
energy efficiency, energy conservation, renewable energy, and other energy related
projects and activities authorized by ARRA and consistent with what is described in
Exhibit A
Resolution No. 10-004
Page 2
BE IT ALSO RESOLVED, if recommended for funding by the California Energy
Commission, the City of Poway authorizes Sacramento County to accept a grant award
on its behalf and to enter into all necessary contracts and agreements, and
amendments thereto, on its behalf to implement and carry out the program for financing
the project(s) consistent with what is described in Exhibit A and authorized by ARRA
PASSED AND ADOPTED AND APPROVED by the City Council of the City of
Poway at a regular meeting this 5th day of J~ry;-2'()10_ !
~
A
royan, MMC, City Clerk
Resolution NO.1 0-004
Page 3
STATE OF CALIFORNIA )
)SS
COUNTY OF SAN DIEGO )
I, Linda A Troyan, City Clerk of the City of Poway, do hereby certify under
penalty of perjury that the foregoing Resolution No. 10-004 was duly adopted by the
City Council at a meeting of said City Council held on the 5th day of January, 2010, and
that it was so adopted by the following vote:
AYES: BOYACK, CUNNINGHAM, REXFORD, KRUSE, HIGGINSON
NOES: NONE
ABSENT: NONE
DISQUALIFIED: NONE
-
Li a A. Troyan, MMC, City Clerk
. ty of Poway
.. .
Resolution NO.1 0-004
Page 4
Exhibit A
California Ener.gy Commission State Energy Program
California FIRST Collaborative Proposal
Summary of Proposal Scope & Budget Framework
:Oescription of ProQram Proposal
Under the lead applicant, Sacramento County, the 14 counties eligible to participate in the pilot
stage of the California FiRST Program are collaborating on a proposal to the California Energy
. ..
Commission State Energy Progrilm for a grant of up to $16.5 million.. The grant funds will be used
to offset initial fees' associated with bond issuance, start-up costs for the 14 cSlUntiesand all
incorporated cities, an intere'st rate buy-down, local marketing/education/training/outreach, local
coordination; and grant administration to .support the launch of 'the CaliforniaFIRST municipal
financing program,
CaliforriiaFIRST Procira'ri1 Countv' Participants and Proposal Collaborators
./ Alameda ./ Sacramento ./ San Mateo ./ Ventura
./ Fresno ./ San Benito ./ Santa G.!ara ./ Yolo
./ Kern ./ San Diego ,I Santa Cruz
./ Monterey ,I San Luis Obispo ,I Solano
BudQet Basics
1. CaliforniaFIRST financing costs and fees (N$6M)
Guided by California Communities and the CaliforniaFIRST Program Admlllistrator Renewable
Funding, this program element will.:
. buy-down the interest rate on the initial round(s) of projects financed by the CaliforniaFIRST
Program,
. cover.fixed costs associated with. initial bond counsel, bond disclosure, fiscal agent and bond
rating,
. cover legal and validation costs, and
. cover the deployment of'technology (web portal) to support local programs.
2. Grant/Contract Administration & steering Committee Liaison: (N$2.0M)
On behalf of the applicant agency, grant/contractor administration duties include gathering
. .
relevant reporting information from all partner jurisdictions and. CaliforniaFIRST, financial oversight
and invoicing, contract administration, tracking, monitoring, and ov.ersight of deliverable.s, In
addition, the grant administrator will serve as 'the partner liaison between all participating steering
committees to maintain coordination arid consistency' on the local marketing efforts' .between
parties:as well as provide marketing and contract technical assistance, training', and 'advicetti
partlcipatil'!g agen~ies. The Grant Administrator will also coordinate local efforts with those
pro'grams funded:under the;California Comprehensive Residential Building Retrofit Program,
3. Regional Pr~grari1 Coordination & Marketing: (N$8.5M)
In line with.'(he, overall project goals, funding has been budgeted on a regional basis to each of the
six primary program n~gions in the following amounts, based on total number of Counties':
. Capitol Region (Sacramento/Yolo): $1,800,000
. Central'Valley Region (Fresno/Kern): $1,150,000
. Bay /\rea Regign : (Alameda/San Mateo/Santa Clara/Solano): $2,300,000
. North Centri3ICoast Region: (Monterey/Santa Cruz/San Benito): $1,725,000
. South.CentraICoa'st Region: (Ventura/San Luis Obispo): $1,150,000
. Southern California Region: (San Diego): $575,000
Resolution NO.1 0-004
This final program. element serves to provide each region with the resourfe~g~e~essary to help
facilitate the rapid adoption of energy efficiency and renewable energy generatioil system
installations throughout the target area by connecting property owners to any and all available on-
the-.ground or proposed resources; and services, providing a streamlined framework for easy
navigation, reduced oUh:iVpocketexpenses, and overall increased cost effectiveness for both
participants and the program .overall. The focus of the program will be to create region-wide (or
county~wide, where appropriate) c"operative project design, implementation, marketing, and
coordination to maximize economies of scale,. take advantage of overlapping markets, and
ultimately allow each 'dollarto go further to benefit all parties.
FinancinaCosts and Fees
A. FinanCing Costs
As Program Administrator of the California Communities CaliforniaFIRST Program, Renewable
Funding will coordinate and .provide. program administration, financing, and legal services to
support a robust statewide municipal financing program. Specific financing costs are.concentrated
at the start of the program and result in 'increased fees to a program participant, and therefore a
higher effective interest rate. Iriorder to lower the interest rate; the SEP funds will be used to
cover bond disclosure counsel, bond rating fees, and a bond fiscal agent, In addition,. a: direct
interest rate buy-down wilLbe 'employed to achieve a bond rate that'is equivalent to an A-rated
bond, which is likely to be the bond rating later in the program.
B. Set-up Fees
A funding request equivalent to the city and county set-up fees will be included in the proposal.
The costs for initial legal work and validation proceeqings wiU. be covered by this request.
Additionally, the costs of establishing county web portals, importing local assessor's data, and
maintairiing the website will be part onhis funding request.
Suaaested Maior Marketina Proaram Coordination & Marketina Proaram Elements
A. Agency Coordination /'Steering Committee PartiCipation
In recognition of the additional cOordination time required to get new programs off the ground,
individual counties may elect to include a modest amount of staff time for agency representatives
to participate in the pr.ogram steering committee and other activities to drive marketing program
design, educational/marketing. material devel.opment, form and protoc.ol development, etc. By
investing this time at the .onset,. we are able t.o develop a self-sustaining program for the long
term. County agencies (that is, auditor/tax COllector/controller) will receive.a small percentage,
incorporated into each loan, to cover regular .ongoing pr.ogramadmif]istration costs associated with
maintaining the tax roll and collecting annual assessments in years beyond the grant term. Some
jurisdictions may instead wish to' contribute this time as projed .Ieveraged funds/resoLirc.es to
increase overall program cost effectiveness based on their 'individual needs and' resources.
Regi.onal partnership may also elect to use a portion of the resources from othis. pr'ogram' element
toward informal or formalized staff/personnel training within their jurisdiEtions,
B. Education I Outreach! Marketing
Successful program adoption requires thoughtful design, convenient procedures, and a robust
program ed'ucatiaii component' to encourage and energize prog'ram participation. Achieving this
goal, the project' team will create clear, consistent, and thematic program branding imagery,
educational Cl.~d, recruitment tools such as program brochures, The program will be supported by
the California FIRST web. portal and links to new and existing partner and complerryentary websites,
frequently 'asked questions, applications, .and/or othe'r program materials. In addition, the project
will engage. a' widecstretching' network of partners to. promote, recruit; and disseminate p'rogram
information utilizing existing mechanisms of door-to-door outreach, community event tabling,
workshops and. present!3.tions, or other appropriate energy efficiency and complementary program
participation activities. Major elements might include:
.;' Outreach Promotional Materials: Brochures, Door-hangers, Postcard Mailers, Bili Inserts, ete.
.;' Pro'gram Marketing Advertisements: Print Ads, Radiorrv Ads, PSA Production
2
Resolution NO.1 0-004
v" Promotional Outreach Events, Trade Shows or Community Workshops Page 6
v" Homeowner/Btisiriess/Contractor/Staff Training Seminars
v" Sustainability:SiteSignage
v" Green Buildingandior LEED Certification'Technical Assistance
C. Community Coordinator I Partner liaison I Supplies
The community coordinator is envisIoned to serve as the single point regional program coordinator
to unify, inform, collaborate, and engage all program parties in relation to local Toordination and
marketing efforts; respond to public inquiries; facilitate. the education,. outreach, marketing,
recruitment; and proniote program adoption by the target community, In addition the coordinator
is responsible for coordinating with the grant administrator, tracking/reporting necessary progress
and metrics, meeting/exceeding gra.nt milestones and targets, incorporating required
complementary program components, and worki'ng "lith CaliforniaFIRST to assure QA/QC measures
are applied to all participating p~operties'. SpecifiC tasks will be driven by the overall project goals
as well as the specific needs of each region and may include:
v" Coordination with Grant Administrator/Steering Committee Liaison
v" Marketing Coordination with California FIRST Municipal Finance District
v" Facilitation of local Regional Steering Committee Members and Partners
v" Assist with Implementation Strategy, Documents, Procedures' & Protocols Development
v" Guide Promotion, Marketing, Education, .Recruitment & Program Information Dissemination
./ Link Program Participants to Regional Energy' Efficiency & Complementary Programs
./ Connect to ConcurrentComplemel1tary Workforce Development Training/Graduates
./ Administer Regional Program Budget, Competitive Bidding, Ot~erProgram Transparency Reqs
./ Track and/or compile, Monitor & Evai'uate Program Progress, Energy Savings, GHG Reductions
Achieved, Partner Leveraged Funds and Ancillary Environmental Benefits
Samole County BudQet
A sample budget based on the abov.e framework is provided below, Please note that these
amounts are subject to change based on the actual needs of each participating jurisdiction as well
oS feedback obtained regarding funder and partner thresholds for competitiveness.
% . Gross Benefit Net Benefit
Component Overall Per County Per County
1.CaliforniaFIRST Costs & Fees 39% $ 428,571A3 -
2. Grant Administration & Technicai Assistance 10% $ 107,142.B6 -
3A.Steerino Advisorv Committee 10% $ 115,000.00 $ 115,000.00
3B. Education, Outreach, Incentives, Marketino 23% $ 258,750.00 $ 258,750.00
3C. Community Coordination 18% $ 201,250.00 $ 201.250.00
Total 100% $ 1,110,714,29 $.575,000.00
Grant Develooment Team:
. County of Sacr'am'ento-Lead Agency (Applicont), will oversee grant writing, provide final
edits .and required signatures, and submit finalized proposal on behalf of entire collaborative
team based on the approved proposed program scope and budget framework
. Ecology Action-Partner Grant Writer (Lead on Marketing), will develop narrative based on
proposed program scope and budget framework, especially as it pertains to local cDordinotion
and marketing, projeCt administration, marketing/contract technical assistance, regional
coordination, and mtlrketiiig, to meet all' grant requirements and maximize proposal
competiveness.
. Renewable Funding-Partner Gront Writer (Lead on Finance), will develop narrative based 'on
proposed progrom scope and budget framework, especiallY for CaliforniaFIRST Program
finance"related prog~a-m elements, to meet all grant requirements and maximize proposal
competiveness, .
3,