Res 03-004RESOLUTION NO. 03- 004
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA,
ADOPTING A REVISED CHARTER FOR
THE PARKS AND RECREATION COMMITTEE
AND RESCINDING RESOLUTION NO. 86-083
WHEREAS, on February 17, 1981, the City Council appointed five citizens to serve
a Parks and Recreation Committee; and
WHEREAS, by Resolution No. 101, this Committee was formally established and a
;harter adopted; and
WHEREAS, by Resolution No. 279, this charter was amended; and
WHEREAS, it is again desirable to revise the charter for this Committee, more
to include the word Advisory in the Committee's title and to revise Section V,
on of Membership and Section VIII, Officers.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Poway,
~s follows:
1. The Parks and Recreation Committee shall continue to function as a
Committee of the City of Poway.
2. A Charter, attached as Exhibit "A" is adopted.
3. Resolution 86-083 is hereby rescinded.
PASSED, ADOPTED AND APPROVED, by the City Council of the City of Poway,
~alifornia, at a regular meeting thereof this 14th ~.
Mid'h~'-~l' P. ~a, Mayor
.~oples, City
Resolution No. 03-004
Page 2
STATE OF CALIFORNIA )
) SS.
COUNTY OF SAN DIEGO )
I Lori Anne Peoples, City Clerk of the City of Poway, do hereby certify that the
foregoing Resolution No. 03-004 , was duly adopted by the City Council at a
meeting of said City Council held on the 14th day of January 2003, and that it was so
adopted by the following vote:
AYES:
EMERY, HIGGINSON, REXFORD, CAFAGNA
NOES: GOLDBY
ABSTAIN: NONE
ABSENT: NONE
'"E'or~Anne Peoples, (~ity Cl~erk
City of Poway
Resolution No. 03-004
Page 3
EXHIBIT "A"
City of Poway
Parks and Recreation Advisory Committee
Section I. Purpose
The purpose of the Parks and recreation Advisory Committee shall be to advise the City
Council on the parks and recreational needs of the City of Poway. Further, the Parks
and Recreation Advisory Committee shall provide a means of encouraging community
involvement as it pertains to park development and recreational programming.
Section II. Duties
The Parks and Recreation Advisory Committee shall have the following duties as
determined by the Poway City Council:
1. Submit recommendations for parks and recreation matters proposed for
consideration by the City Council.
2. Identify areas of the City where new parks or recreation facilities and
programs may be required.
3. Review existing programs.
4. Review existing facilities and recommend future park improvements.
5. Recommend priorities for park and recreation facilities and programs for
budget consideration.
6. Identify sources of funding for facility and program improvement.
7. Encourage citizen involvement.
8. Undertake special projects as desired by the City Council.
Section III. Membership
The Parks and Recreation Advisory Committee shall consist of five (5) members
appointed by the Mayor with concurrence of the City Council. Each Councilmember
shall offer to the City Council for appointment to the committee.
A. Committee members shall be residents of the City of Poway.
B. The term of membership shall correspond to the term of the Councilmember who
nominated the Committee member.
Resolution No. 03-004
Page 4
C. The City Manager or his designee shall be an ex officio member of the
Committee.
Section IV. Votin,q
Each Committee member shall be entitled to one vote. Approval of any matter requires
an affirmative vote from the majority of the members present provided a quorum of
three is present and voting.
Section V. Termination of Membership
If a member misses more than three (3) consecutive meetings of the Committee without
prior notification to the Community Services Department, such member shall be
considered to have resigned from the Committee. In addition, any member of the
Committee may be removed at any time and without cause by a majority vote of the City
Council.
Section VI. Meetings of Members
Regular meetings of the Committee shall be scheduled at least monthly, with the
exception of the month immediately following the election of City
Councilmembers, at a time and place agreed to by the Committee and
convenient for the public in order to encourage community involvement.
The Chairperson may call special meetings at any time or three or more
members provided, however, that notification to the public and press is made in
accordance with applicable state laws.
Section VII. Financial Disclosure
In accordance with the State of California Code, the Parks and Recreation Advisory
Committee, as designated employees, shall be required to file appropriate statements of
economic interest.
Section VIII. Officers
The officers of the Committee shall be Chairperson and Vice Chairperson. The
City Manager or his designee, as an ex officio member of the Committee shall
serve as Secretary to the Committee. Other officers may be appointed as
necessary to carry out the work of the Committee.
The officers shall be chosen annually by the Committee and shall serve for a
term of one year, provided that any officer may be reelected to succeed
him/herself for one additional term only.
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C. The term of office shall run from the meeting immediately following the election of
City Coun¢ilmembers and expire approximately one year later at the last meeting
before the second Tuesday in January.
Section IX. Duties of Officers
A.
Duties of the Chairperson: The Chairperson shall preside at all meetings of the
Committee and provide instructions to all ad hoc Committee chairpersons and
will attend appropriate meetings of the City Council. In his/her absence, the Vice
Chairperson will attend and make appropriate reports to the Committee at their
next regular meeting.
Duties of the Vice Chairperson: In the absence or disqualification of the
Chairperson, the Vice Chairperson shall assume all the duties and
responsibilities of the Chairperson.
Duties of the Secretary: The Secretary shall keep or cause to keep a book of
minutes of all meetings of the Committee. The Secretary shall prepare agendas
and shall give notice of regular and special meetings of the Committee.
Section X. Ad Hoc Committees
The Committee may create such ad hoc committees as the business of the Committee
may require, each of which shall exist for such period and have such authority and
perform such duties as the Committee may from time to time determine.
Section Xl. Compensation
Members of the Parks and Recreation Advisory Committee shall serve without
compensation. However, members shall be reimbursed for expenses incurred in
carrying out the duties of the Committee as approved by the City Council.
Section XII. Amendment of Bylaws
These bylaws shall be reviewed every two years and may be amended at any time at
any regular or special meeting. Amendments shall become effective upon approval by
the City Council.
Adopted January 14, 2002