Loading...
Res 03-004RESOLUTION NO. 03- 004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, ADOPTING A REVISED CHARTER FOR THE PARKS AND RECREATION COMMITTEE AND RESCINDING RESOLUTION NO. 86-083 WHEREAS, on February 17, 1981, the City Council appointed five citizens to serve a Parks and Recreation Committee; and WHEREAS, by Resolution No. 101, this Committee was formally established and a ;harter adopted; and WHEREAS, by Resolution No. 279, this charter was amended; and WHEREAS, it is again desirable to revise the charter for this Committee, more to include the word Advisory in the Committee's title and to revise Section V, on of Membership and Section VIII, Officers. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Poway, ~s follows: 1. The Parks and Recreation Committee shall continue to function as a Committee of the City of Poway. 2. A Charter, attached as Exhibit "A" is adopted. 3. Resolution 86-083 is hereby rescinded. PASSED, ADOPTED AND APPROVED, by the City Council of the City of Poway, ~alifornia, at a regular meeting thereof this 14th ~. Mid'h~'-~l' P. ~a, Mayor .~oples, City Resolution No. 03-004 Page 2 STATE OF CALIFORNIA ) ) SS. COUNTY OF SAN DIEGO ) I Lori Anne Peoples, City Clerk of the City of Poway, do hereby certify that the foregoing Resolution No. 03-004 , was duly adopted by the City Council at a meeting of said City Council held on the 14th day of January 2003, and that it was so adopted by the following vote: AYES: EMERY, HIGGINSON, REXFORD, CAFAGNA NOES: GOLDBY ABSTAIN: NONE ABSENT: NONE '"E'or~Anne Peoples, (~ity Cl~erk City of Poway Resolution No. 03-004 Page 3 EXHIBIT "A" City of Poway Parks and Recreation Advisory Committee Section I. Purpose The purpose of the Parks and recreation Advisory Committee shall be to advise the City Council on the parks and recreational needs of the City of Poway. Further, the Parks and Recreation Advisory Committee shall provide a means of encouraging community involvement as it pertains to park development and recreational programming. Section II. Duties The Parks and Recreation Advisory Committee shall have the following duties as determined by the Poway City Council: 1. Submit recommendations for parks and recreation matters proposed for consideration by the City Council. 2. Identify areas of the City where new parks or recreation facilities and programs may be required. 3. Review existing programs. 4. Review existing facilities and recommend future park improvements. 5. Recommend priorities for park and recreation facilities and programs for budget consideration. 6. Identify sources of funding for facility and program improvement. 7. Encourage citizen involvement. 8. Undertake special projects as desired by the City Council. Section III. Membership The Parks and Recreation Advisory Committee shall consist of five (5) members appointed by the Mayor with concurrence of the City Council. Each Councilmember shall offer to the City Council for appointment to the committee. A. Committee members shall be residents of the City of Poway. B. The term of membership shall correspond to the term of the Councilmember who nominated the Committee member. Resolution No. 03-004 Page 4 C. The City Manager or his designee shall be an ex officio member of the Committee. Section IV. Votin,q Each Committee member shall be entitled to one vote. Approval of any matter requires an affirmative vote from the majority of the members present provided a quorum of three is present and voting. Section V. Termination of Membership If a member misses more than three (3) consecutive meetings of the Committee without prior notification to the Community Services Department, such member shall be considered to have resigned from the Committee. In addition, any member of the Committee may be removed at any time and without cause by a majority vote of the City Council. Section VI. Meetings of Members Regular meetings of the Committee shall be scheduled at least monthly, with the exception of the month immediately following the election of City Councilmembers, at a time and place agreed to by the Committee and convenient for the public in order to encourage community involvement. The Chairperson may call special meetings at any time or three or more members provided, however, that notification to the public and press is made in accordance with applicable state laws. Section VII. Financial Disclosure In accordance with the State of California Code, the Parks and Recreation Advisory Committee, as designated employees, shall be required to file appropriate statements of economic interest. Section VIII. Officers The officers of the Committee shall be Chairperson and Vice Chairperson. The City Manager or his designee, as an ex officio member of the Committee shall serve as Secretary to the Committee. Other officers may be appointed as necessary to carry out the work of the Committee. The officers shall be chosen annually by the Committee and shall serve for a term of one year, provided that any officer may be reelected to succeed him/herself for one additional term only. Resolution No. 03-004 Page 5 C. The term of office shall run from the meeting immediately following the election of City Coun¢ilmembers and expire approximately one year later at the last meeting before the second Tuesday in January. Section IX. Duties of Officers A. Duties of the Chairperson: The Chairperson shall preside at all meetings of the Committee and provide instructions to all ad hoc Committee chairpersons and will attend appropriate meetings of the City Council. In his/her absence, the Vice Chairperson will attend and make appropriate reports to the Committee at their next regular meeting. Duties of the Vice Chairperson: In the absence or disqualification of the Chairperson, the Vice Chairperson shall assume all the duties and responsibilities of the Chairperson. Duties of the Secretary: The Secretary shall keep or cause to keep a book of minutes of all meetings of the Committee. The Secretary shall prepare agendas and shall give notice of regular and special meetings of the Committee. Section X. Ad Hoc Committees The Committee may create such ad hoc committees as the business of the Committee may require, each of which shall exist for such period and have such authority and perform such duties as the Committee may from time to time determine. Section Xl. Compensation Members of the Parks and Recreation Advisory Committee shall serve without compensation. However, members shall be reimbursed for expenses incurred in carrying out the duties of the Committee as approved by the City Council. Section XII. Amendment of Bylaws These bylaws shall be reviewed every two years and may be amended at any time at any regular or special meeting. Amendments shall become effective upon approval by the City Council. Adopted January 14, 2002