2013 01-15OVERSIGHT BOARD MINUTES
(TO THE SUCCESSOR AGENCY OF THE POWAY REDEVELOPMENT AGENCY)
January 15, 2013
City of Poway, City Hall,
Main Conference Room # 2060, 2 "d Floor,
13325 Civic Center Drive, Poway, CA 92064
CALL TO ORDER
The meeting was called to order at 8:31 a.m.
ROLL CALL
Present were:
CHAIR:
VICE CHAIR:
BOARD MEMBER:
BOARD MEMBER:
BOARD MEMBER:
BOARD MEMBER:
Absent:
BOARD MEMBER:
Other Attendees:
Bruce Tarzy, MD, City of Poway
Lois Fong- Sakai, County Board of Supervisors
Phyllis Laderman, Palomar Community College District
Jim Lyon, City of Poway (former RDA employee)
Tom Scott, County Board of Supervisors
David Tam MD, Palomar Health
Malliga Tholandi, San Diego County Board of Education
Penny Riley, City Manager, City of Poway; Tina White, Assistant City Manager, City
of Poway; Kristen M. Crane, Interim City Clerk, City of Poway; Scott Edwards,
Director of Administrative Services, City of Poway; Andrew White, Finance Manager,
City of Poway; Ashley Jones, Senior Management Analyst, City of Poway.
PUBLIC COMMENT
None.
BOARD BUSINESS
1. Approval of the January 9, 2013 Special Meeting Minutes of the Oversight
Board to the Successor Agency of the Poway Redevelopment Agency.
Motion by Vice Chair Fong- Sakai, seconded by Board Member Laderman to approve
minutes. Motion carried unanimously.
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Oversight Board Minutes — January 15, 2013
2. Adoption of Calendar Scheduling Meetings for 2013.
In addition to two regularly scheduled meetings proposed for 2013, it is expected that
there will need to be one or two additional special meetings mid -year to review the
proposed long -range property management plan.
Chair Tarzy recommended that Interim City Clerk Crane contact Board Members
regarding their availability for Oversight Board meetings scheduled for: February 20,
2013 at 8:30 a.m. and September 18, 2013 at 8:30 a.m.
Motion by Board Member Scott, seconded by Board Member Lyon to adopt the 2013
Calendar of Meetings. Motion carried unanimously.
3. Review, approve, and transmit to the Department of Finance and the County
Auditor - Controller the Independent Accountant's Report on Applying Agreed -
Upon Procedures relating to the Due Diligence Review in accordance with
AB1484 applied to the Successor Agency for the year ended June 30, 2012.
This topic was a continuation from the discussion at the January 9, 2013, Oversight
Board meeting. Administrative Services Director Edwards distributed an exhibit for
review and discussion, entitled "Reconciliation of Exhibit B — Capital Assets," which
outlines the changes made to Exhibit B between the original presented at the January
9, 2013, meeting and the final distributed on January 11, 2013. The total amount to
be remitted to the County is $6.9 million, which did not change.
Vice Chair Fong -Sakai inquired about whether Exhibit B is still subject to review by
the State of California. City Manager Riley explained that it is and that the State may
require changes to the proposed asset transfers. However, staff has completed a
thorough review of financial and title records to demonstrate these asset transfers are
correct and that the City held title to these properties long before State legislative
action terminating redevelopment.
In reference to specific types of assets listed, such as properties owned for flood
management and properties used for a well- established City facility, such as a fire
station, Board Members inquired about how the State is expected to handle such
properties. City Manager Riley explained it is unknown how the State will handle
these types of properties and what action will be required of the City.
Board Member Tam inquired about how discontinued projects will be expensed.
Finance Manager White explained that projects that will not be completed will be
expensed and written -off prior to transfer to the Successor Agency.
Chair Tarzy asked about asset depreciation. Finance Manager White explained
depreciation is based on Governmental Accounting Standards Board (GASB)
standards for different asset types.
Board Member Laderman inquired about the Housing Authority. City Manager Riley
explained that the Housing Authority is a separate entity, created prior to
redevelopment dissolution, to which housing - related assets were transferred.
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Oversight Board Minutes — January 15, 2013
Motion by Vice Chair Fong- Sakai, seconded by Board Member Lyon to adopt
Resolution No. OSB 13 -001 entitled, "A Resolution of the Oversight Board to the
Successor Agency of the Poway Redevelopment Agency Approving the Independent
Accountant's Report on Applying Agreed -Upon Procedures Relating to the Due
Diligence Review in Accordance with AB1484 Applied to the Successor Agency for
the Year ended June 30, 2012." Motion carried unanimously.
CHAIR AND BOARDMEMBERS' COMMENTS
Board Members expressed thanks to staff for completion of the Due Diligence Review.
Board Members asked when it is expected there will need to be a special meeting(s) to
review the proposed long -range property management plan required by the State. Staff
explained exact dates are unknown, but the earliest would be late spring or summer.
The long -range property plan must be completed within six months of State issuance of
the notice of final completion. Chair Tarzy requested the Oversight Board meeting for
this discussion be completed within less than four hours or divided between two
meetings. Chair Tarzy also inquired about the City Council's role in reviewing the long -
range property management plan. City Manager Riley explained the City Council has an
advisory role to the Oversight Board, which has authority for the plan submitted to the
State.
ADJOURNMENT
The meeting was adjourned at 9:05 a.m.
0. "'v
Kristen M. Crane, Interim City Clerk
City of Poway, California
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