Res 92-038RESOLUTION NO. 92-038
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA,
AUTHORIZING THE CITY DEPARTMENT HEAD
TO DESTROY CITY RECORDS
AFTER THE SAME ARE NO LONGER REQUIRED
WHEREAS, Government Code Section 34090 authorizes City Department heads to
destroy certain City records, documents, instruments, books or paper, under
their charge, without making a copy thereof, after the same are no longer
required, with the approval of the legislative body by resolution and the
written consent of the City Attorney; and
WHEREAS, this Council proposed to grant such approval for the destruction of
the records, documents, instruments, books or papers more particularly described
in Exhibit "A" attached hereto, it having been determined by the City Clerk to
be no longer required; and
WHEREAS, said records, documents, instruments, books, or papers are not
within the category of items, the destruction of which is otherwise forbidden.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
That it does hereby authorize the City Clerk to destroy the City records,
documents, instruments, books, or papers under their charge, as described in
said Exhibit "A," without making a copy thereof.
PASSED,
California, at a regular meeting thereof this 25th da.
ATTEST:
ADOPTED AND APPROVED, by the City Counci of the City of Poway,
qof February, 1992.
h, Mayor
Marjorie K. Wahlsten, City Clerk
Resolution No. 92-038
Page 2
STATE OF CALIFORNIA )
) $$o
COUNTY OF SAN DIEGO )
I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby certify
under penalty of perjury that the foregoing Resolution No. 92-038 was duly
adopted by the City Council at a meeting of said City Council held on the 25th
day of February, 1992, and that it was so adopted by the following vote:
AYES: EMERY, HIGGINSON, MCINTYRE, SNESKO, GOLDSMITH
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Marjorie K. Wahlsten, City Clerk
City of Poway
Resolution No. 92-038
Page 3
BOX NO.
9-81
4-82
5-83
6-83
17-83
1-84
3-84
4-84
2-85
3-85
4-85
5-85
10-85
11-85
12-85 A&B
13-85
14-85
18-85
19-85 A&B
1-86
5-86
6-86
None
None
None
None
None
None
87-1
87-2 A&B
87-5
87-6
87-8
87-9
87-10
PE-O08
PE-017
PE-018
EXHIBIT iai
DESTRUCTION OF RECORDS
DESCRIPTION
Cancelled Payroll Warrants
Cancelled Accounts Payable and Payroll Warrants - 1982
Lake/Park Cash Receipts - 2/81 to 6/82
Cash Receipts - 1/81 to 4/82
Daily Cash Receipts
Cancelled Accounts Payable Warrants - 1983-84
Cancelled Payroll Warrants - 1983-84
Journal Entries - Central Supply Requisitions
and Vehicle Maintenance - 1982-83/1983-84
Daily Cash Receipts - 3/84 to 6/84
Daily Cash Receipts - 8/83 to 2/84
Lake/Park Cash Receipts - 1/84 to 6/84
Daily Cash Receipts - 7/84 to 12/84
Daily Cash Receipts - 1/85 to 6/85
Daily Cash Receipts - Lake/Park - 1984-85
Cancelled Accounts Payable Warrants - 1984-85
Cancelled Payroll Warrants - 1984-85
Accounts Payable - 1984-85
Accounts Payable - 1984-85
Accounts Payable - 1984-85
Accounts Payable - 1984-85
Accounts Payable - 1984-85
Water Stubs - 1985
Accounts Payable - 1984-85
Cancelled Accounts Payable Warrants - 1985-86
Cancelled Payroll Warrants - 1985-86
Daily Cash Receipts - 7/85 to 3/86
Daily Cash Receipts - 4/86 to 6/86
Statement of Economic Interest - Designated Employees {Form 730) 1983-84
Statement of Economic Interest {Form 721) - 1985-1987
Campaign Statements for Unsuccessful Candidates, November, 1986 election
Initiative Petitions, Proposition "GG", November, 1988 election
Material regarding employee drug enforcement activity, 1988
Water Treatment Plant Flow Charts - 1983
Personnel - Employment Applications 1985-86
Personnel - Employment Applications 1985-86
Personnel - Employment Applications 1986
Personnel - Employment Applications 1985-86
Personnel - Employment Applications 1985-86
Personnel - Vacation/Sick Leave Requests - 1985/Employment Applications
1985-86
Personnel - Vacation/Sick Leave Requests - 1983-84
Vacation/Sick Leave Requests - 1986 {Personnel}
Employment Applications - 1989
Employment Applications - 1989
DESTRUCTION OF RECORDS
(Continued)
Resolution No. 92-038
Page 4
BOX NO.
None
CC-O01
CC-002
CC-003
CC-004
CC-005
CC-031
CM-054
CM-055
CM-056
AD-SVS
AD-SVS
CT-015
CT-016
CT-017
CT-018
None
81-10
81-11
82-12
82-13
83-21
83-22
DP-011
DP-012
DP-014
DESCRIPTION
Employee Sick Leave Requests - 1982-83 (Data Processing)
Agenda Packets 6-4-85 to 1-14-86
Agenda Packets 1-21-86 to 11-16-86
Agenda Packets 12-16-80 to 106-81
Agenda Packets 10-13-81 to 7-8-82
Agenda Packets 7-13-82 to 4-4-85
Unsuccessful Bids - 1989
PUFF Files - 701-09 - 1502-05
PUFF Files - 102-02 - 703-03
PUFF Files - 701-03 - 1503-22
P-1-88A - Water Stubs - 1987
P-1-88B - Water Stubs - 1987
Water Stubs -
Water Stubs -
Water Stubs -
Water Stubs -
1/11/89 - 3/23/89
3/24/89 - 6/5/89
6/5/89 - 9/5/89
917189 - 11128189
Employee Time Cards
Employee Time Cards
Employee Time Cards
Employee Time Cards
Employee Time Cards
Employee Time Cards
Employee Time Cards
- 1984-85
- January - June 1981
- July - December 1981
- June - September 1982
- January - March 1983
- April - June 1983
- October - December 1983
Employee Time Cards
Employee Time Cards
Employee Time Cards
- 1987
- 1986 & 1987
- 1988 - 1st & 2nd Quarter