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Res 93-033RESOLUTION NO. 93-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AUTHORIZING THE CITY DEPARTMENT HEAD TO DESTROY CITY RECORDS AFTER THE SAME ARE NO LONGER REQUIRED WHEREAS, Government Code Section 34090 authorized City Department heads to destroy certain city records, documents, instruments, books or paper, under their charge, without making a copy thereof, after the same are no longer required, with the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, this Council proposed to grant such approval for the destruction of the records, documents, instruments, books or papers more particularly described in Exhibit "A" having been determined by the City clerk to be no longer required; and WHEREAS, said records, documents, instruments, books, or papers are not within the category of items which are forbidden to be destroyed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: 1. That the City Clerk is hereby authorized to destroy the city records, documents, instruments, books, or papers under her charge, as described in "Exhibit A" without making a copy thereof. PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway, California, at a regular meeting thereof this 23rd day of February, 1993. ATTEST: Marjori~. Wa sten, ity er Resolution No. 93- 033 Page STATE OF CALIFORNIA ) SS COUNTY OF SAN DIEGO ) I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby certify under penalty of perjury that the foregoing Resolution No. 93-033 was duly adopted by the City Council at a meeting of said City Council hel~ the 23rd day of February , 1993, and that it was so adopted by the following vote: AYES: CAFAGNA, CALLERY, EMERY, SNESKO, HIGGINSON NOES: NONE ABSTAIN: NONE ABSENT: NONE j 'i~ )~. Wahlsten, City Clerk City off, way C[NDEXLS..CIQ31 02/08/1993 Sorted by: 1. Expiration Date EXHIBIT "A" City of Poway Doc ...... RS Page 1 Index HeBte~ FiLe List Action Take~. ALL 15:08:$~ FiLe Eel #... Att Ke~ord(s) #1 Doc. Date .... Begfr~fng-Ertcl Cont. Date... Beginning-End Exp. Date .... 01/01/1993-01/01/1993 Doc. Ref. Ite~ Action Date Ref. Taken Brief Description Ke~ords RS 0/*/0~*/1989 01/, CUSTOHER SERVICES CUSTC]qER SERVICES PADRE TRANSIT HONTHLY BTMNT CT-Ol~ ~gE~L Ret t~- FiLe Ref ~ .... - BUSINESS CERTZFZ~TES STONER~DGE C~HTRY CLUB NO.STN Con~- Secu~i~ CLass- ~T OF ~SZ~ESS - 1g~-19~ 19~-1987 Exp -01/01/1993 Refer~ to...- ~ - Z RS 0~/10/19~ 00~ ~ST~ER SERVICES - BINGO ~ST~ER SERVICES TENPLE ~AT SHAL~ : CT-O02 6/~ - 11/~ RE~PS Re~ t~e- FiLe Ref ~ .... - BINGO 2/87 - 2/~ LICENSE Cone- Security CLass- P~AY VALLEY SENIOR CITIZENS P~AY ROYAL ~8[LE ESTATES ~p -01/01/199~ Refe~r~ to...- 2/~ - 1/~ LICENSE & RE~PS 6/~ - 5/87 RE~PS RS 03/10/1988 00~ ~ST~E~ SERVICES - BINGO ~ST~ER SERVICES ~/~ - 1~/87 RE~PS CT-O03 ST. NICHAEL'S ~THOLIC CNURCH Re~ t~- FiLe Eel ~ .... - B[N~ 6/~-6/8S,6/~-6/87 LICEHSE' Cone- Secu~it7 CLass- ST. ~8~]EL'S CATHOLIC CHURC~ 6/~ - 1~/87 RE~PS Exp -01/01/1993 Refer~ to...- 1/87 - 1/~ L~CE~SE ~ 03/1Z/19~ O01A DATA PROCESSING - TERH]NATED EHPL. DATA PROCESSING : DP-O01 : t~e- Fi [e Ref ~ .... - TERMINATED ~PLOYEES ~cnt- Security CLass- 1981-19~ Exp -01/01/1~3 Refe~P~ RS 03/2¢/1988 010 DATA PROCESSING - UTILITY BILL]NO DATA PROCESSING 1-1-85 TO 1~-31-85 DP-010 Ret t~- FLEe Ref Con~- Secur fty CLass- B~LL[NG Exp -01/01/1993 Refer~ to...- DEPOSIT STA~S RS 03/31/19~ 006 ~ST~ER SERVICES - Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- CT-O06 INVOICES 2101 TO 4141 9-1-82 TO ?-31-86 RS 07/26/1988 002 DATA PROCESSING * TERMINATED E)IPL. DATA PROCESSING OP-OO2 Ret type- FiLe Ref # .... o TERHINATED EHPI.OYEES Cont- Security CLass- 1980, PRIOR TO Exp -01/01/1995 Referred to...- A - L ~- 07/26/1988 003 DATA PROCESSING - TERMINATED E~PL. DATA PROCESSING OP-O03 type- FiLe Ref # .... - TERNINATED EMPLOYEES .c- Security CLass- 1980, PRIOR TO Exp -01/01/1993 Referred to...- m THROUGH Z CINOEXL$..CICI]I City of Poway Page 02/08/1993 Index Master FiLe List 15:08:5~. Doc. ICen Action Ref. Date Mef. Taken Brief Description 07/26/1988 005 DATA PROC~SS]#G - E~PLOYEE JAC~TS DATA PR~ESSLNG B~C~STO~, D~G DP - 005 B~buRY c C~e- F1~e Ref ~ .... - E~PLOYEE dAC~TS BRISk, Cont- Security CLass- BEHTZ, J[H CAIN, Exp '01/01/199~ Referr~ to...- BERGLUND. LESTER C~ERON~ RS 07/26/19~ O0~A DATA PROCESSING - ~PLOYEE JAC~TS DATA PROCeSSiNG CHRISTIAN DP-~5 COLL%NS~ CHARLOTTE Ret ~- FiLs Ref ~ .... - ~NNON, DAN ~NNINS ConC-. SecuriW CLass- ~RLE, T~N :~ ~RO Exp -01/01/1993 Referr~ to...- CASTRO, RZTA EDUARDS RS 07/~6/1988 O05B DATA PROCESSIHG - ~PLOYEE dArTS DATA PROCESSING HARRISON, DAHNY Rec type- FiLe Ref # .... Cont- Security CLass- Exp -01/01/1995 Referred DP-OCS HARRISON, JA~4ES FURGAL HARRISON, LLOYD GREENb~GO HC~ARD, KEN GOOONAN HOWARD, TC~ RS 07/26/1988 005C DATA PROCESSLNG - EMPLOYEE JACKETS OATA PROCESSING LESSIG Ret type- FiLe Ref # .... - Cont- Security Class- Exp -01/DI/i993 Referred to...- DP-O05 JULiHN KLITGAARD, ROBERT LUCIA KRANS, DOB LYON LAFEVER MCCANN 2.~ 07/26/1988 OOSO DATA PROCESSING - EMPLOYEE JACKETS DATA PROCESSING MASH : OP*OOS O'REILLY : type- FiLe Ref # .... - NACPHERSON, POSEY ..nt- Security CLass- MEYER POTTER Exp -01/01/1~$ Referred to...- NUNDT PO~ELL RS 07/26/1988 OOSE DATA PROCESSING - EMPLOYEE JACKETS DATA PROCESSING SIESENTHALER Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- DP-OOS STANBERRY ROSSON SVANSON SANCHEZ S~ARTZVELDER SHARP ViGLIOTTI RS 07/26/1988 DOSF DATA PROCESSING ° E14PLOYEE JACKETS DATA PROCESSING VARREN Ret type- FiLe Ref # .... Cont- Security CLass- Exp -01/01/1993 Referred to...- OP-OO5 VALTER VOORHEES VITHEM VAHLSTEN, JOHN WILLCOX VAHLSTEN, MARJOR[E RS 07/27/19~ 001 'CI~ ~NAGER - ~FFS CITY MANAGER C~NC%L ~LS & OBJECTIng Ret type- Fire Ref # .... - Cc)nc- Security CLass- Exp -01/01/1993 Referred to...- C~-001 CLAIMS PROCEOURE$ 102-05 CITY KALL HOURS 102-05 EHERGENCY SERVZC~S CONTRACTOR bUBO[VISION STATUS BOUNDARY ADJUSTHENTS CC~4PUTER INFO 07/27/1988 O01A CITY MANAGER - PUFFS 1982-87 CITY MANAGER BUOGET ~OJUSTNENT3 type- FiLe Ref # .... c- Security CLass- Exp -01/01/1993 Referred to...- : ~-001 NICROCC~qPUTERS BUOGET I~OR[ING PAPERS CONCEPT PAPERS 86-87 EUOGET STATUS 1982 ASSiGnMENT DISPOSITION STAFF ASSZGNNENT LIST ZOO-03 T0301-01 CINDEXLS..CI031 City el Pokey Page 02/08/1995 Index Master FiLe List 15:08:54 Doc. Item Act ion ReF. DaCe Ref. Taken Brief Description KeyeD?ds 07/27/1988 003 CITY MANAGER - PUFFS 191-85 CITY 14ANAGER REVENUE SNARING 198S 04-003 C~,$N DONATIONS TO CITY 19~C C type- FiLe Ref # .... - SCJPIA 1982 ZROUSTR[AL DEVELOP. FIHANC]NG Cent- Security CLass- SALES TAX 1981-8~ C~ART OF ACCOUNTS 1983 Exp -01/01/1993 Referred Co...- FEE SUPPORTED PROGRA.qS 198S 401-15 TO ~01-18 'RS 07/27/1988 O03A CITY MANAGER - PUFFS 1981-85 CITY MANAGER REXR~nE #EMORIAL FUND C~-003 REG.' FOR PAY OF MITIGATION FEE Ret t~/pe- FiLe Ref # .... - STATE REVENUES 1981 CITY SPONSORED LOAN PROGRAHS Cont- Security Class- RENTAL FEES - CITY FACILITIES POUAY ROAD BEAUTIFICATION FUND Exp -01/01/1993 Referred to...- SCHOOL IMPACT #ITIGATION FEES 401-20 TO 401-22 RS 07/27/1988 O03G CITY MANAGER - ~UFF$ 1981-85 CITY MANAGER SE~ER SERVICE CHARGES,. 1981 Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- 04-003 KENNETH ROSS ESTATE, 1983 DRAINAGE FEE ANALYSIS FIRE PROTECTION FEES, 1983 PLEASURE RIDING TAX, ~982 COSG NEEDS ASSESSNEHT, 81-8~ YOUTH CR~ME PREVENTION GRANT 401-22 TO 401-30 RS 07/27/1988 003C CITY ~ANAGER - PUFFS 1981-85 CITY MANAGER FAU FUNDING 198~ Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- C~-003 CLEAR,ELL COVER GRANT 1985 JOES 8ILL 1984 TOA FUND FEDERAL E~ERGEHCY JOgS GRANT SMALL BUSINESS GRANT 1983 TRAFFIC SAFETY GRANTS 1982 401-30 11/02/1988 001 FIRE DEPARTMENT ZNCIDENT REPORTS FiRE DEPARTMENT : : type- FiLe Ref # .... - ~nt- Security CIass- Exp -01/01/1993 Referred to...- FO-O01 INCIDENT REPORTS 1961 TO JUNE, 1970 RS 11/0Z/1988 002 FIRE DEPARTMENT INCIDENT REPORTS FIRE DEPARTMENT Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- FO-O02 INCIDENT REPORTS JULY, 1970 TO 1975 (#174) RS 11/02/1988 003 FIRE DEPARTMENT INCIDENT REPORTS F[RE DEPARTMENT Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- .FO-O03 [NC[DENT REPORTS 1974 (#118) TO 1975 C#755) . RS 11/02/1988 004 FIRE DEPARTlqENT INCIDENT REPORTS F~RE DEPARTMENT Rat type- FiLe Ref # .... - Cont- SecurityCLass- Exp -01/01/1993 Referred Ca...- FO-O0~ INCIDENT REPORTS 1975 (#726) TO '1976 (#1123) '~' 11/02/1988 005 FIRE DEPARTMEMT INCIDENT REPORTS FIRE DEPARTMEMT type- FiLe Ref # .... .c- Security CLass- Exp -01/01/1993 Referred to...- INCIOENT REPORTS 197'/', JANUARY TO 197T, OCTOBER CINDEXLS..C[031 Cl['y of Pokey Page 02/08/1993 ]nclex #ester PiLe List 15:DE:$4 Doc. Ztea Action Ref. Dace Ref. Taken Brief Description Ke~orcls ; 11/02/1988 006 FIRE DEPART~IENT [NC[DENT REPORTS FIRE DEPARTMENT FD-O06 ~t type- FiLe Ref # .... - INCIDENT NEPOR~S .~nC- Security C[ass- 19~, ~O~NBER TO Exp -01/01/1~ Referr~ to...- 19~, JUNE RS 11/02/19~ 007 F~RE DEPAR~EHT [HC~DEHT REPORTS F[RE DEPARTMENT FD-O07 Re; ~- FiLe Ref ~ .... - IgC[DENT REPORTS Cent- Security CLass- 1978, JULY TO Exp -01/01/1~ Referr~ to...- 1978, DECEHBE~ RS 11/02/1988 008 F]RE DEPAR~ENT [NC[DENT REPORTS F[RE DEPARTHEHT Ret type- FiLe Ref # .... Cone- Security CLass- Exp -01/01/199'5 Referred Co...- FD-O08 INCIDENT REPORTS 1979, JANUARY TO 1979, DECEMBER RS 11/02/1988 009 FLRE DEPARTMENT [NC[DENT REPORTS FIRE DEPARTMENT FD-O09 Ret t')~e- FiLe Ref # .... - INCEDENT REPORTS Cent- Security CLass- 1980, JANUARY TO Exp -01/01/199~ Referred co...- 1980, OCTOBER RS 02/17/1989 012 CUSTOMER SERVICES - BINGO RECORDS C type- FiLe Ref # .... ~t- Security CLass- Exp -01/01/1993 Referred Co...- CUSTOMER SERVICES CT-012 BINGO ELKS - RECAP - 6/8~ o 5/85 PVSC - RECAP - 2/8~ - 12/88 12/87 - 12/88 - LICENSES ST. GABRIEL'S - REC&P 1-6/~ 1/~8 - 1/89 - LICENSES ST. MICHAEL'S - RECAP 1-6/8~ 6/87 - 6/89 - LICENSES RS 02/17/1989 013 CUSTOMER SERVICES - BUS. CERT. CUSTOIflER SERVICES A - L Ret type- FiLe Ref # .... - Cent- Security CLass- Exp -01/01/199~ Referred co...- CT-013 BUSINESS CERTIFICATES OUT OF BUS[NESS 1985 - 1988 RS 03/2~,/1989 O~.c~ PLANNING - PUFFS FILES - 82-86 PLANNING 701-09 Ret type- FiLe Ref # .... - Cent- Security CLass- Exp -01/01/1993 Referred co...- PL-02~ PUFFS FILES 1982-86 301-01 TO RS 03/2(,/1989 026, PLANNING - PUFFS FILES - 82-M PLANNING 1505-05 Ret ~e- FiLe Ref # .... - Cont- Security C[ass- Exp -01/01/199~ Referred to...- PL-02& PUFFS F[LES 1982-86 1~01-02 TO R~S 0~/2&/1989 025 PLANNING - PUFFS F[LES- 82-86 PLANNING i202-02 PL-OZS PUFFS FILES 1982-86 701-09 TO : type- PiLe Eel # .... - cc- Security CLass- -..~ -01/01/1993 Referred C[NOEXLS..C[031 City of Po~a¥ Page 02/D8/1~73 index #aster FiLe List 15:08:54 Doc. ltm Action Ref. Date Ref. Taken Brief Description [ey~crds : 05/18/1989 029 CZTY CLERK - PLANS & SPECiFICATiONS CiTY CLERK CC-029 ~ type- FiLe Eel # .... - PLANS & SPECS .unt- Security CLass- 1987 Exp -01/01/199'5 Referred to..,- 1988 RS 05/18/1989 028 CiTY CLERK - PLANS & SPECIFICAT[DNS CiTY CLERK CC-028 Ret type- FiLe Ref # .... - PLANS & SPECS Cont- Security CLass- 1986 Exp -01/01/1993 Referred to...- 1987 RS 07/31/1989 005 · PUBLIC SERVICES - AON[NISTRAT[ON PUBLIC SERV[CES N)MINiSTHAT[ON RALPH STONE 1986 PS-O05 Ret type- FiLe Ref # .... - COUNTY DEPOSITS PR[OR TO 1982 Cont- Security CLass- INVOICES Exp -01/01/1993 Referred to...- BOYLE 1986 #OROOUiST ASSOCIATES 1~86 GEOPACZF[CA 4-85 TO 3-87 T[MESNEETS - iNSPECTORS RS 08/06/1990 031 CUSTI:~ER SERVICES - ZNVO[CES CUSTOHER SERVICES 1974 TO 4650 CT-a31 Ret type- FiLe Eel # .... - INVOICES Cent- Security CLass- AHBULANCE Exp -01/01/1993 Referred to...- 2/80 TO 7/8/, ?_~ 08/06/1990 030 CUSTONER SERVLCE - INVOICES CUSTOMER SERVICES CT-030 . · : type- FiLe Eel # .... - AMBULANCE INVOICES ~t- Security CLass- ?/8~ TO 12/86 Exp -01/01/1993 Referred to...- 4651 Tn 6130 RS 11/08/1990 020A DATA PROCESSING - PAYROLL DATA PROCESSING Ret type- FiLe Ref # .... Cent- Security CIass- Exp -01/01/1993 Referred to...- DP'020 P/R TYPE VOID,ADJUST,EDIT 1986 FIREMEN ASSOC. 1981-1986 RS 01/11/1991 036 CiTY CLERK - UNSUCCESSFUL BiDS CiTY CLERK Ret type- FiLe Ref # .... - Cent- Security CLass- Exp -01/01/1993 Referred to...- CC-036 UNSUCCESSFUL RIOS - 1990 BIDS, UNSUCCESSFUL RS 10/12/1989 004 PURCHASLNG-CLOSEO PURCHASE OROERS PURCHASE ORDERS PR-O04 Ret type- FiLe Ref # .... - Cent- Security CLass- Exp -01/01/1~3 Referred to...- CLOSED 1987-88 A- J PURCHASING R..~,S 10/12/1989 005 PURCHASING-CLOSEO PURCHASE ORDERS PURCHASING [ - $ HISCo PR-OaS PURCHASE OROER$. CLOSED 1987-88 type- FiLe Ref # .... - ~- SecurltyCLass- -01/01/1993 Referred to...- CIHDEXLS..Ci031 City of Pouay RoBe 6 02/08/19<0 Index Haster FiLe List 15:08:S~ Doc. item Action Ref. Date Ref. Taken Brief Description Key~ords' -- 10/12/1989 006 PURCHASiNG-CLOSED PuRchASE ORDERS PURCHASING ~g D[E~ BLUEPRINT - Z PR-O06 : ~- FiLe Ref ~ .... - ~RCHASE O~ERS ~t- S~urJ ty CLass- CLOSED RS 10/~8/1989 007 PURCHASING - B~DS - 19~ PURCHASING Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/199] Referred to...- PR-00? BIDS 001-86 THRU RS 10/18/1989 008 PURCHASING - BiDS - 1986 PURCHASLNG Ret type- FiLe Ref #.:..- Cont- Security CLass- Exp -01/01/199] Referred tO...- BiDS PR-O08 03~-86 THRU 062-86 RS 10/20/1989 009 PURCHASING - CLAIMS PURCHASIHG P-86-87 (A THRU Z) PR-O09 Ret C/Tm- FiLe Ref # .... - *Abstract* CLAIMS Cont- Security CLass- P-~-8~ CB THRU P') Exp -01/01/199~ Referr~ to...- P-85-~ (8 THRU N) RS 10/20/1989 010 PURCHASING - CLA~NS PURCHASING PR-010 ~pe- Fi Le Ref ~ .... - *A~Cract* CLA~NS ~- Secu~it7 CLass- P-87-~ (B THRU W) Exp -01/01/1993 Refecr~ to...- P-~-89 (B TaRU ~) RS 02/10/1989 021 ENGINEERING - FL~P~IN ANALYS~ ENGiNEERiNG Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1995 Referred to...- EG-OZ1 FLOOOPLA[N ANALYSIS POWAY CREEK COUNTY OF BAH DIEGO RS 02/10/1989 020 ENGiNEERiNG ? PO~AY CREEK ENGINEERING FLCX~OPLAIN BTLIOY Ret type- FiLe Ref # .... - toni- Security CLass- Exp -01/01/199'J Referred to...- EG-OZO COUNTY OF SAN DIEGO 197S-76 PC)WAY CREEK RS '02/10/1989 . 019 ENGINEERING - PO~,/AY CREEK ENGINEERING AI~qY CORPS OF ENGINEERS Ret type- FiLe Ref # .... ~ont- Security Ctass- Exp -01/01/199'5 Referred to...- EG-019 L-OZ*S~5 COUNTY OF SAN DLEGO PO~AY CREEK RS 02/10/1989 018 ENGiNEERiNG - P~AY CREE)~ ENGINEERLNG P~AY ~EE~ EG'018 type- FiLe Ref # .... - :- Security CLass- C~IJHTY OF SA~ DIEGO .. -01/01/199] Referred to...- FLO(33PLAIN C[NOEXLS..CX031 City of Poua¥ Page 7 02/08/1993 Index Nester FiLe List 15:08:54 Ooc. ]te~ Act;on Ref. Date Ref. Taken Br;ef Descr{ption Key~orda : 02/10/1989 017 EHG~HEE~HG - H~ROL~ PR~HT~S EHG~EE~HG ~TTLESH~ ~E~ EG-017 BEELER ~E~ ~ ~- Fi~e Ref ~ .... - C~HTY OF ~H DiE~ c:n~- security C~ass- HYDROLOGY PR~HT~TS Exp -01/01/1~ Refe~r~ ~o...- GREEH VALLEY RS 02/10/1989 016 ENGINEERING - HYOROLOGY ENG[HEER[HG RATTLESNAKE CREEK EG-016 BEELER CREE~ Ret type- FiLe Ref # .... - HYDROLOGY - CC~qPUTER CARDS GREEN VALLEY CREEK Cont- Security CLass- COUHTY OF SAN DIEGO FLOOOPLA[H Exp -01/01/1~93 Referred to...- POUAY CREEK RS 02/10/1989 015 ENGINEERING - HYDROLOGY ENGINEERING RATTLESNAKE CREEK Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- EG-01S HYDROLOGY - COI4PUTER CARDS COUNTY OF SAN DIEGO PO~AY CREEK SEELER CREEK GREEN VALLEY CREEK FLO~OPLA[N RS 02/10/1989 014 EHG[HEERZHG ' HYDROLOGY ENGINEERING RATTLESNAKE CREEK EG-01/~ BEELER CREEK Ret type- FiLe Ref # .... - HYDROLOGY * CC~PUTER CARDS .GREEN VALLEY CREEl( Cont- Security CLass- COUNTY OF SAH DIEGO FLOOOPLAZN Exp -01/01/1993 Referred to...- POUAY CREEK ~ 02/Z~/1990 020 CUSTOMER SERVICES - UATER STUBS CUSTOMER SERVICES : type- FiLe Ref # .... - '*~t- Security CLass- Exp -01/01/1993 Referred to...- CT-OZO ~ATER STUBS 11-2E-89 TO 2-11-90 DP ~008 TO 407~ RS 0'~/05/1990 01'1 PURCHASING - CLOSED PURCHASE ORDERS PURCHASING T THROUGH Z PR-011 Ret t~pe- FiLe Ref # .... - CLOSED PURCHASE ORDERS Cont- Security CLass- 1985 TO 1987 Exp -01/01/1993 Referred to...- PURCHASE ORDERS, CLOSED RS 05/11/1990 OZ1 CUSTOMER SERVICES - ~ATER ,STUBS CUSTOMER SERVICES UATER STUBS Ret typeL FiLe Ref # .... Cont- Security CLass- Exp -01/01/1993 Referred to...- CT-021 UATER PAYMENT STUBS ~-16-90 TO 5-7-90 OP &07~ TO 5039 RS 03/14/1990 015 COV PERSONNEL - VAC. & SZC~ LEAVE REG. PERSONNEL PE-015 (COR-O-VAN) Ret type- Fire Ref # .... - LEAVE REDUEST FOR~S 1087 Cont- Security CLass- SECK LEAVE REOUESTS Exp -01/01/1993 Referred to...- VACATION REGUESTS ~ 07/26/1990 022 CUSTOMER SERVICES - UATER STUBS CUSTOMER SERVICES VATER STUBS CT-022 CYI:~- Fi l. e Ref # .... - VATER PAYMENT STUBS :- Security CLass- 5-8-90 TO 7-19-90 ;-:,p -01/~1/1993 Refer/ed to...- DP 5043 TO 5101 c[NOExLS..C[031 City of Pouey Page 8 02/08/1993 Index #aster FiLe List 15:08:54 Doc. Item Action Ref. Date Ref. Taken Srtef Description Keyuords 11/08/1990 021 'DATA PROCESSXNG - PAYROLL DATA PROCESSXNG P/R HASTER LIST ?-SS TO DP-OZ1 TZNE ~ ENTRY 7-~ TO : ~e- FiLe Ref ~ .... - UPDATE P/R FiLE ~-8~ TO 6-~ ~OSS. T~ & NET PAY ~[T 1986 ~n~- Security ~[ass- DEDUCT[O~ REGISTER 1985/19~ Exp -01/01/1~3 Referr~ to...- P/R gARRAgT$ [$~ED 1981-~ RS 10/03/1~0 034 CITY CLER[ - P~S & $PECZF~T[ON$ C[TY CLER[ Ret 'L~pe_ FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- CC-034 PLANS & SPECS 1988 :: 1989 RS 10/03/1990 035 CITY CLERIC - PLANS & SPECIFICATIONS CITY CLERK Ret ~'ype- FiLe Ref # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- CC-aSS PLANS & SPECS 1989 RS 10/15/1990 03Z CUSTOHER SERVICES - WATER STUBS CUSTO~IER SERVICES Ret type- FiLe Ref # .... - Cont- Security CLass- Exp -01/D1/1993 Referred to...- CT-032 UATER STUBS ?-20-90 TO 10-3-90 O.P. 5105 TO 5170 ~: 10/11/1990 002 PUBLIC SERVICES - WARRANT REQUESTS PUBLIC SERVICES OP-O02 t~pe- FiLe Ref # .... - ~ARRANT REOUESTS 1989-90 ~- ' Security CLass- DIVISIONS 402,403,[*06,407,&10 Exp -01/01/1993 Referred to...- RS 10/11/1990 003 PUBLIC SERVICES - P.O. REQUESTS PUBLIC SERVICES CENTRAL SUPPLY OP-O0$ 1989-90 Ret type- FiLe Ref # .... - PURC)~ASE ORDER REQUESTS DIVISIONS 403~ 406, /*07~ 410 Cont- Security CLass* 1989-90 LES SER(;LUNDfS CORRESPONDENCE Exp -01/01/1993 Referred to...- O[VZS[ONS &05, /*06, 407, &lO 1989-90 RS 11/08/1990 019 DATA PROCESSING - PAYROLL DATA PROCESS[N(; P/R WARRANTS ISSUED 1986 Ret type- FiLe Ref # .... - COnt- Security CLass- Exp -01/01/1993 Referred to...- DP-019 DEFERRED CO~P REG[STER 1982-8~ HISC. RE(;[STER 1982-8~ DIRECT DEPOS[T LIST 1985-8~ PAYROLL HASTER LIST 1-87/6-87 UPOATE PAYROLL FILE ?-86/8-87 GU[CE CHEO~ WARRANT 1986 TIME CARD ENTRY 1-87 TD 6-87 RS 11/08/1990 019A DATA PROCESSING - PAYROLL DATA PROCE$SSiNG Ret type- FiLe Ref # .... - Cant- Security CLass- Exp -01/0i/1993 Referred to...- DP-019 PAYROLL HRS GROSS EDiT LEST 86 CREDIT UNION 1986 UNITED FUND 1981-1986 11/08/1990 OZO DATA PROCESSING - PAYROLL DATA PROCESS[N(; UPOATE PAYROLL FILE 1-85/1Z-85 DP-O?O TIHE CARD ENTRY ?-~ TO 12-86 t~pe- FiLe Ref ~ .... - VAC. & SZC~ L~ STA~S 85-~ ~0S$, T~, NET PAY 1-85/12-85 $e~rJty CLass- HRS (;ROSS ~[T LEST 1-85-12-85 PAYROLL ~STER L[ST 7-~/12-~ -01/01/1993 Referr~ co...- CREDIT UNION ~-81 TO 12-85 ~OATE PAYROLL FILE 19~ ClNOE)(LS..ClO$1 Clty'of Pouay Page 9 02/08/1993 lr~ex #aster FiLe List 15:08:$4 Doc. ]tm Action Ref. Dote Ref. Taken Brief Oesaription I(e~ards 01/01/1991 CT-033 : ~e- FiLe Ref C~t- Security C~ass- ' 9-15-90 TO 12-17-90 RS 01/10/1991 059 P~MN~HG - CH[~ ~RE ~RVEY P~NN[NG CHILD ~E NEEDS ASSES~ENT Ret t~- FiLe Ref ~ .... - SURVEY Cant- $ecur fty CLass- 1989 Exp -01/01/1~ Eeferr~ to...- PL-05~ RS 01/10/1991 060 PLANNING - CH]LO ~RE ~RVEY P~NN[NG Ret type- FiLe Ref # .... - Cant- . Security CLass- Exp -01/01/1993 Referred to...- CHILD CARE NEEDS ASSESSMENT SURVEY 1989 PL-060 RS 0&/16/1991 02~ cov PERSONNEL-UNSUCCESSFUL APPL. 1990 PERSONNEL REC. COORD. 2-90 PE-02~ (COR-O-VAN) P.$..INSP. 1-90 : Ret type- FiLe Ref # .... - UNSUCCESSFUL APPLICATIONS 1990 REC. LEAOER/LIFESUARD 11-90 Cont- Security CLass- REC. SUPER. 3-90 P.S. INSP. 1-90 Exp -01/01/1993 Referred to...- REC. II-SWIN INST. 6-90 REC. IL/SWIM INST. 1-90 ~-~ 04/16/1991 02~ COY PERSONNEL -UNSUCCESSFUL APPL.1990 PERSONNEL F.F. PARAM. 1-90 : : type- FiLe Ref #.~..- .... 'ac- Security Ctass- Exp -01/01/1993 Referred PE-O2G ¢COR-O-VAN) UNSUCCESSFUL APPLICATIONS 1990 ASST. C.E. 11-90 PARK ATTEND. 11'90 REC. SUPER. THEATRE 3-90 ACCT. CLERK I 3-90 DOCK ATTENOANT &-90 ASSOC. EHG[HEER 11-90 RS 0z~/16/1991 02~A PERSONNEL-UNSUCCESSFUL APPL. 1990 PERSONNEL BLDG. HA]MT. WKR. &-90 PE-02~ (COV-O-VAN) PARK RAINT. WKR. I 12-90 Ret type- FiLe Eof # .... - UNSUCCESSFUL APPLICATIONS 1990 ASSOC. PLA~NER 3-90 Cant- Security CLass- ENG. TECHNICIAN 1-90 COR-O-VAH Exp -01/01/199'4 Referred to...- REC. LEAOER I $-90 RS 0&/16/1991 02~A COY PERSONNEL-UNSUCCESSFUL APPL. 19~0 PERSONNEL PE-O2G (COR-O-VAN) Ret type- F~Le Ref # .... - UNSUCCESSFUL APPLICATIONS 1990 Cont- Security CLass- ADMIN. SEC. 2-90 Exp -01/01/1993 Referred to...- CDR-O-VAN RS 0&/22/1991 025 COY PERSONNEL-UNSUCCESSFUL APPL. 1990 PERSONNEL PUBLIC SERVICE INSPECTOR Ret ~e- FiLe Ref # .... - Cant- Security CLass- Exp -01/~1/1993 Referred to...- PE-02S (COR-O-VAN) UNSUCCESSFUL APPLICATIONS 19~0 ACCT. CLERK REC. LEADER Il CLERICAL - PLANNING CONST. MAIMT. gORgER III PRCt40 ENG. TECH. 'DIRECTOR OF AO~ZM. SERVICES 0/./22/1991 025A COV PERSONNEL-UNSUCCESSFUL APPL. 1990 PERSONNEL type- FiLe Ref # .... - :- Security CLass- -01/01/1993 Referred to...- PE-025 (COR-O-VAN) UNSUCCESSFUL APPLICATIONS 1990 AOMIM. SECRETARY CiHDEXLS..C[031 C[~/ of Paway Psge 10 Doc. ' [ten Action Ref. Date Ref. Taken Brief Description Reynards 04/22/1991 026 CQV PERSONNEL-UN~JCCE$SF~L APPL. 1990 PERSONNEL TELE. OPE~ATOR/RECEPTiOH[$T PE-026 (CORoO-VAII) FiRE ~ATTALION CHIEF : type- FiLe Ref # .... - UNSUOCE$SFULAPPL[CATiO#$ 1990 Cant- Security CLass- LANDSCAPE ARCHITECT Exp -01/01/199~ Referred to...- CONST. HAINT, iii SS 0&/22/1991 027 COV PER$ONNEL-UN~ICCE$SFUL APPL. 1990 PERSONNEL PARK HAINT. ~RKER i - PT TINE PE-DE? (COR-O-VAH) $~. ACCOUNTANT Ret tyl~e- FiLe Ref # .... - UNSUCCESSFUL APPLICATIONS 1990 PLANNING iNTERN Cant- Security CLass- THEATRE VOL. CI)ORDINATOR REC. I/LiFEGUARD Exp o01/01/1993 Referred to...- TRAFFIC ENGINEER TEHP. REC. ! - AFTER SCHOOL RS 04/22/1991 02?A COV PERSONNEL-UNSUCCESSFUL APPL. 1990 PERSONNEL REC. COORDINATOR - POO~ Ret ty~- FiLe Ref # .... - Cant- Security CLass* Exp -01/01/1993 Referred to...- PE-027 (COR-O-VAN) UNSUCCESSFUL APPLICATIONS 1990 HOUSING COORDINATOR ADMLN. CLERK I MGT. ASST./ANALYST PARK MAINT. UORKER Ii! o PROHO PARK ATTENDANT RS 05/01/1991 016 FIRE OEPARTIIENT FIRE DEPARTMENT FO-016 Ret typ~- FiLe Ref # .... - MONTHLY REPORTS 2/80 TO 12/86 Cant- Security CLass- DIRECTORS NOTES 8/88 TO 12/89 Exp -01/01/1993 Referred to...- CNARC~ED FILES 6/81' TO 12/87 ~-~ 05/01/1991 013 FIRE DEPARTMENT -ZNCiDENT FIRE DEPARTMENT : type- FiLe Ref # .... - ~,4t- Security CLass- Exp -01/0i/1993 Referred to...- F0-013 [NC[DENT REPORTS 1/82 TO 6/82 RS 05/01/1991 012 FIRE DEPARTHENT - iNCIDENT FZRE DEPARTMENT Ret type- FiLe Ref # .... Cant- Security CLass- Exp -01/01/1993 Referred to...- FO-012 ZNCZDENT REPORTS 6/1/81 TO 5/31/81 RS 05/01/1991 011 FiRE DEPARTHENT o iNCiDENT FIRE DEPARTMENT Ret type- FiLe Ref # .... Cant- Security CLass- Exp -01/01/1993 Referred to...- F0-011 iNCIDENT REPORTS 11/1/80 TO 5/'51/81 RS 08/29/1991 053 CITY MANAGER - PUFFS CITY MANAGER Ret type- FiLe Ref # .... - Cant- Security CLass- Exp -01/01/1993 Referred to...- C~-053 PUFFS 601-02 TO 1SO&-lO 01/13/1992 0'~8 DATA PROCESSING - LEAVE REGUEST DATA PROCESSING 1990 type- FiLe Ref # .... - :~ Security CLass- -01/D1/1993. Referred to...- 0P-038 REGUEST FOR LEAVE OF ABSENCE VACATION LEAVE ~ SiCK LEAVE CINOEXLS..CI031 Ct:¥ of Pouey Page 11 07-/08/1993 index Master FiLe List 15:08:54 Doc. Item Action Ref. Dste Ref. Take~ Brief Description ICey~ords 02/05/1992 1~ FINANCE - PAYROLL SI~RE S~E~S FINAN~ FN-I~ : ~e- FiLe Ref e .... - PAYROLL SZGNA~RE SHEETS ~u~t- S~ur~ty CLass- 8-1-89 - Exp -O~/Ol/~ Referr~ to...- 7-13-~ - 6-29-89 RS 01/22/~99~ 0~6 ~RC~SZ~G - ~O PA~GES PURCHASING PR-016 Ret ~- FiLe Ref ~ .... - BiO PAC~GES Cont- S~ur~ ~ CLass- Exp -01/01/~99~ Referr~ Co...- 1987 - 19~ RS 0~/22/~ 017 ~RC~S~NG - B~O PAC~GES PURC~SZNG Ret type- FiLe Ref # .... · Cont- Security CLass- Exp -01/01/1995 Referred to...- PR-01? BZD PACKAGES 026-87-88 THROUGH 0~2-87-88 1987 - 1988 RS 02/02/1990 019 CUSTO~IER SERVICE - BINGO CUSTO/4ER SERVICE ST. MICHAEL'S 12-6-88-12-6-90 Bet type- FiLe Kef # .... - Cont- Security CLass- Exp -01/01/1993 Referred to...- CT-019 BINGO LICENSES TEMPLE ADAT SHAL{:~ 2-88-2-89 ST. GABRIEL'S BINGO F[RANCIAL REPORTS : POUAY VALLEY SENIORS 1-89-12-9 ST. GABRIEL'S 7-88-10-B9 ST. MICHAEL.'S 7-~8-~-89 a__~.~' 0~/02/1990 019A CUSTOMER SERVICES - BINGO CUSTCMER SERVICES CT-019 BINGO FINANCIAL REPORTS TE.qPLE ADAT SHALOM &-88-11-89 : type- FiLe Ref # .... - lc- Security CLass- Exp -01/01/1993 Referred RS 07/20/1;92 062 CITY MANAGER - PUFFS CITY MANAGER CM - 06 2 Ret type- FiLe Ref # .... - PUFFS Cont- Security CLass- 102-05 TO Exp -01/01/1993 Referred to...-' 1504-01 RS 07/20/1992 06~ C[T¥ MANAGER - PUFFS CITY MANAGER Ret type- FiLe Ref # .... Cont- Security CLass- Exp -01/01/1995 Referred to...- PUFFS 1503-00 TO 1505-05 RS 08/12/199Z 06~ CITY MANAGER - HOdSIHG SURVEY CITY MANAGER Ret type- FiLe Ref # .... o HOUSZNG NEEOS SURVEY 1990 Cont- Security CLass- CDTTON/BELAHO PHONE TALLYS ~90 Exp -01/01/1993 Referred to...- SURVEY 97 Records Processed EXHIBIT A page 12 BOX NO. DESCRIPTION PURBIDi01 Bid Packages, 1983 4A-86 4B-86 4C-86 10-86 11-86 12-86 13-86 14-86 15-86 16-86 17-86 1985-86 Accounts Payable 1-79 1-80 1-81 16-83 3-86 18-86 6-87 7-87 8-87 Daily cash envelopes, fiscal year 1979 Lake deposits and permits, 79-80 General accounting files and workpapers, 1981 & prior Financial reports: weekly A/P distribution detail, 7-29-82 to 3-31-83 A/P edits balance & Misc reports, 2-24-82 to 7-1-82 Payroll check release log, 9-2-82 to 6-23-83 application log for state fishing license, 1-77 to 6-83 Miscellaneous PUFFS files, Finance Dept. A/P distribution detail, 85-86 Closed investments, various dates Vehicle/equipment repair orders - 1986-87 Central supply requisitions, 1986-87 Receipt books, completed, 4151-8600, various dates Statement of Economic Interest 730 forms, 1985 Statement of Economic Interest 721 forms, 1987