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2013 08-21 OVERSIGHT BOARD MINUTES (TO THE SUCCESSOR AGENCY OF THE POWAY REDEVELOPMENT AGENCY) August 21, 2013 City of Poway, City Hall, Main Conference Room #2060, 2"d Floor, 13325 Civic Center Drive, Poway, CA 92064 CALL TO ORDER The meeting was called to order at 8:32 a.m. CHAIR: Bruce Tarzy, MD, City of Poway VICE CHAIR: Lois Fong-Sakai, County Board of Supervisors BOARD MEMBER: Phyllis Laderman, Palomar Community College District BOARD MEMBER: Jim Lyon, City of Poway (former RDA employee) BOARD MEMBER: Tom Scott, County Board of Supervisors BOARD MEMBER: David Tam, MD, Palomar Health BOARD MEMBER: Malliga Tholandi, San Diego County Board of Education Other Attendees: Penny Riley, City Manager, City of Poway; Tina White, Assistant City Manager, City of Poway; Sheila R. Cobian, City Clerk, City of Poway; Scott Edwards, Director of Administrative Services, City of Poway; Andrew White, Finance Manager, City of Poway; Ashley Jones, Senior Management Analyst, City of Poway. PUBLIC COMMENT None. BOARD BUSINESS 1. Approval of the February 20, 2013 Regular Meeting Minutes of the Oversight Board to the Successor Agency of the Poway Redevelopment Agency. Motion by Board Member Lyon, seconded by Vice Chair Fong-Sakai, to approve the February 20, 2013 minutes. Motion carried unanimously. 2. Transfer of Smith Settlement Fund and Obligations of the Smith Judgment. Assistant City Manager White gave an overview of the staff report. She explained that the Department of Finance (DOF) has determined that the Smith Settlement Fund which had previously been transferred to the City of Poway should be transferred to the Successor Agency for administration. Staff recommends, however, that it be transferred to the Poway Housing Authority. In response to an inquiry from Board Member Lyon, Assistant City Manager White explained there is approximately $2.8 million in the Smith Fund and that 2% of the former Redevelopment Agency tax increment is allocated to the Fund each year. 0023 Oversight Board Minutes —August 21, 2013 Finance Manager Andrew White stated that approximately $750,000 per year is placed into the Fund. City Manager Riley explained that the terms of the Smith Judgment prohibit the funds from being used for the construction of affordable housing. The funds can only be distributed to non-profit housing entities for specified housing issues such as education and grants. Board Member Fong-Sakai confirmed with staff that preparation of architectural drawings would be an allowable use of the Smith Settlement Funds. In response to Board Member Tam, City Manager Riley explained that the Smith Judgment resulted from a law suit that claimed the City had not produced affordable housing in a timely manner. Motion by Board Member Scott, seconded by Board Member Lyon to adopt Resolution OSB 13-003 approving and ratifying previous actions of the Poway Redevelopment Agency transferring the Smith Settlement Fund and obligations under the Smith Judgment to the City of Poway and approving the subsequent transfer of the Smith Settlement Fund and obligations under the Smith Judgment from the City of Poway to the Poway Housing Authority. Motion carried unanimously. 3. Ratification and Approval of Prior Transfer of Housing Functions and Assets to the Poway Housing Authority. Assistant City Manager White gave a brief overview of the action for the Board's consideration. She explained that through the audits performed by State Controller's Office (SCO) of neighboring jurisdictions, it had become apparent that the SCO would like the Oversight Boards to ratify and approve the prior transfers of housing functions and assets. Motion by Board Member Scott, seconded by Board Member Lyon, to adopt Resolution OSB 13-004 ratifying and approving previous actions of the Poway Redevelopment Agency transferring housing functions and assets to the Poway Housing Authority. Motion carried unanimously. 4. Cancellation of the September 18, 2013 Oversight Board Meeting, and schedule a meeting for September 25, 2013 at 8:30 a.m. Motion by Board Member Lyon, seconded by Board Member Tholandi to cancel the September 18, 2013 Oversight Board meeting and schedule a Special Meeting for September 25, 2013. Motion carried unanimously. 0024 Oversight Board Minutes —August 21, 2013 CITY MANAGER REPORT AND COMMENTS 5. Discussion of Process for Review and Approval of Long Range Property Management Plan. City Manager Riley stated that the Oversight Board must review and approve a Long Range Property Management Plan by November 2013 for submittal to the Department of Finance. She explained that she and Chair Tarzy have discussed how to accomplish the task and the best method to allow the members of the City Council an opportunity to communicate to the Board their thoughts on what properties they would like to retain for municipal purposes. Chair Tarzy suggested that one or finro of the Councilmembers be invited to attend the next Oversight Board meeting where the properties will be discussed. Board Member Scott asked if the Oversight Board will be expected to approve the Long Range Property Management Plan at the next meeting. City Manager Riley stated that if the Board was able to get through the review of the properties, that it would be possible. However, if the Board chose to, they could continue the item for further discussion at a future meeting. Board Member Laderman spoke in support of receiving comments relating to the Long Range Property Management Plan from the City Council members at the next meeting. Chair Tarzy explained that the Oversight Board will not have the authority to change zoning on the properties in the Plan. He stated that it will be valuable to hear what the Council's intent was for those properties prior to the dissolution of the Redevelopment Agency. Board Member Tam confirmed that approval of the Long Range Property Management Plan is under the purview of the Oversight Board and that the members of the City Council would be attending the September meeting in an advisory capacity only. Board Member Laderman asked if the State could override the Oversight Board's decision to approve the Long Range Property Management Plan. City Manager Riley responded that staff has an aggressive Plan and that there is a chance the State will not necessarily agree with the broad range of municipal uses outlined for the properties. The Board concurred to issue an invitation to one or finro Councilmembers to attend the September 25, 2013 Special Oversight Board Meeting. 0025 Oversight Board Minutes —August 21, 2013 Chair Tarzy announced that the September 25, 2013 Oversight Board Meeting will be scheduled for 8:30 a.m. to 11:00 a.m. and that if necessary, the Board will have an additional meeting in September or October to continue discussion of the Long Range Property Management Plan. CHAIR AND BOARD MEMBERS' COMMENTS Chair Tarzy commented that if any member of the Oversight Board feels that they may not be able to commit the time and effort required to the four year term of the position to please notify City Manager Riley as soon as possible so a replacement member can be appointed in a timely fashion. Board Member Tholandi expressed her appreciation for staff's presentation and explanation of the agenda items. ADJOURNMENT The meeting was adjourned at 9:35 a.m. �d.u7, ����IV�, She' a R. Cobian, CMC City Clerk City of Poway, California 0026