2013 08-21 OVERSIGHT BOARD MINUTES
(TO THE SUCCESSOR AGENCY OF THE POWAY REDEVELOPMENT AGENCY)
August 21, 2013
City of Poway, City Hall,
Main Conference Room #2060, 2"d Floor,
13325 Civic Center Drive, Poway, CA 92064
CALL TO ORDER
The meeting was called to order at 8:32 a.m.
CHAIR: Bruce Tarzy, MD, City of Poway
VICE CHAIR: Lois Fong-Sakai, County Board of Supervisors
BOARD MEMBER: Phyllis Laderman, Palomar Community College District
BOARD MEMBER: Jim Lyon, City of Poway (former RDA employee)
BOARD MEMBER: Tom Scott, County Board of Supervisors
BOARD MEMBER: David Tam, MD, Palomar Health
BOARD MEMBER: Malliga Tholandi, San Diego County Board of Education
Other Attendees:
Penny Riley, City Manager, City of Poway; Tina White, Assistant City Manager, City
of Poway; Sheila R. Cobian, City Clerk, City of Poway; Scott Edwards, Director of
Administrative Services, City of Poway; Andrew White, Finance Manager, City of
Poway; Ashley Jones, Senior Management Analyst, City of Poway.
PUBLIC COMMENT
None.
BOARD BUSINESS
1. Approval of the February 20, 2013 Regular Meeting Minutes of the Oversight
Board to the Successor Agency of the Poway Redevelopment Agency.
Motion by Board Member Lyon, seconded by Vice Chair Fong-Sakai, to approve the
February 20, 2013 minutes. Motion carried unanimously.
2. Transfer of Smith Settlement Fund and Obligations of the Smith Judgment.
Assistant City Manager White gave an overview of the staff report. She explained
that the Department of Finance (DOF) has determined that the Smith Settlement
Fund which had previously been transferred to the City of Poway should be
transferred to the Successor Agency for administration. Staff recommends, however,
that it be transferred to the Poway Housing Authority.
In response to an inquiry from Board Member Lyon, Assistant City Manager White
explained there is approximately $2.8 million in the Smith Fund and that 2% of the
former Redevelopment Agency tax increment is allocated to the Fund each year.
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Oversight Board Minutes —August 21, 2013
Finance Manager Andrew White stated that approximately $750,000 per year is
placed into the Fund.
City Manager Riley explained that the terms of the Smith Judgment prohibit the funds
from being used for the construction of affordable housing. The funds can only be
distributed to non-profit housing entities for specified housing issues such as
education and grants.
Board Member Fong-Sakai confirmed with staff that preparation of architectural
drawings would be an allowable use of the Smith Settlement Funds.
In response to Board Member Tam, City Manager Riley explained that the Smith
Judgment resulted from a law suit that claimed the City had not produced affordable
housing in a timely manner.
Motion by Board Member Scott, seconded by Board Member Lyon to adopt
Resolution OSB 13-003 approving and ratifying previous actions of the Poway
Redevelopment Agency transferring the Smith Settlement Fund and obligations
under the Smith Judgment to the City of Poway and approving the subsequent
transfer of the Smith Settlement Fund and obligations under the Smith Judgment
from the City of Poway to the Poway Housing Authority. Motion carried unanimously.
3. Ratification and Approval of Prior Transfer of Housing Functions and Assets to
the Poway Housing Authority.
Assistant City Manager White gave a brief overview of the action for the Board's
consideration. She explained that through the audits performed by State Controller's
Office (SCO) of neighboring jurisdictions, it had become apparent that the SCO would
like the Oversight Boards to ratify and approve the prior transfers of housing functions
and assets.
Motion by Board Member Scott, seconded by Board Member Lyon, to adopt
Resolution OSB 13-004 ratifying and approving previous actions of the Poway
Redevelopment Agency transferring housing functions and assets to the Poway
Housing Authority. Motion carried unanimously.
4. Cancellation of the September 18, 2013 Oversight Board Meeting, and schedule
a meeting for September 25, 2013 at 8:30 a.m.
Motion by Board Member Lyon, seconded by Board Member Tholandi to cancel the
September 18, 2013 Oversight Board meeting and schedule a Special Meeting for
September 25, 2013. Motion carried unanimously.
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Oversight Board Minutes —August 21, 2013
CITY MANAGER REPORT AND COMMENTS
5. Discussion of Process for Review and Approval of Long Range Property
Management Plan.
City Manager Riley stated that the Oversight Board must review and approve a Long
Range Property Management Plan by November 2013 for submittal to the
Department of Finance. She explained that she and Chair Tarzy have discussed how
to accomplish the task and the best method to allow the members of the City Council
an opportunity to communicate to the Board their thoughts on what properties they
would like to retain for municipal purposes.
Chair Tarzy suggested that one or finro of the Councilmembers be invited to attend
the next Oversight Board meeting where the properties will be discussed.
Board Member Scott asked if the Oversight Board will be expected to approve the
Long Range Property Management Plan at the next meeting.
City Manager Riley stated that if the Board was able to get through the review of the
properties, that it would be possible. However, if the Board chose to, they could
continue the item for further discussion at a future meeting.
Board Member Laderman spoke in support of receiving comments relating to the
Long Range Property Management Plan from the City Council members at the next
meeting.
Chair Tarzy explained that the Oversight Board will not have the authority to change
zoning on the properties in the Plan. He stated that it will be valuable to hear what
the Council's intent was for those properties prior to the dissolution of the
Redevelopment Agency.
Board Member Tam confirmed that approval of the Long Range Property
Management Plan is under the purview of the Oversight Board and that the members
of the City Council would be attending the September meeting in an advisory capacity
only.
Board Member Laderman asked if the State could override the Oversight Board's
decision to approve the Long Range Property Management Plan.
City Manager Riley responded that staff has an aggressive Plan and that there is a
chance the State will not necessarily agree with the broad range of municipal uses
outlined for the properties.
The Board concurred to issue an invitation to one or finro Councilmembers to attend
the September 25, 2013 Special Oversight Board Meeting.
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Oversight Board Minutes —August 21, 2013
Chair Tarzy announced that the September 25, 2013 Oversight Board Meeting will be
scheduled for 8:30 a.m. to 11:00 a.m. and that if necessary, the Board will have an
additional meeting in September or October to continue discussion of the Long
Range Property Management Plan.
CHAIR AND BOARD MEMBERS' COMMENTS
Chair Tarzy commented that if any member of the Oversight Board feels that they
may not be able to commit the time and effort required to the four year term of the
position to please notify City Manager Riley as soon as possible so a replacement
member can be appointed in a timely fashion.
Board Member Tholandi expressed her appreciation for staff's presentation and
explanation of the agenda items.
ADJOURNMENT
The meeting was adjourned at 9:35 a.m.
�d.u7, ����IV�,
She' a R. Cobian, CMC
City Clerk
City of Poway, California
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