2013 09-25OVERSIGHT BOARD MINUTES
(TO THE SUCCESSOR AGENCY OF THE POWAY REDEVELOPMENT AGENCY)
September 25, 2013
City of Poway, City Hall
Main Conference Room #2060, 2 "d Floor
13325 Civic Center Drive, Poway, CA 92064
CALL TO ORDER
The meeting was called to order at 8:30 a.m.
CHAIR:
VICE CHAIR:
BOARD MEMBER:
BOARD MEMBER:
BOARD MEMBER:
BOARD MEMBER:
BOARD MEMBER:
Bruce Tarzy, MD, City of Poway
Lois Fong- Sakai, County Board of Supervisors
Phyllis Laderman, Palomar Community College District
Jim Lyon, City of Poway (former RDA employee)
Tom Scott, County Board of Supervisors
David Tam, MD, Palomar Health
Malliga Tholandi, San Diego County Board of Education
Other Attendees:
Penny Riley, City Manager, City of Poway; Tina White, Assistant City Manager, City
of Poway; Sheila R. Cobian, City Clerk, City of Poway; Bob Manis, Development
Services Director, City of Poway; Jay Virata, Economic Development Manager, City
of Poway; Scott Edwards, Director of Administrative Services, City of Poway; Andrew
White, Finance Manager, City of Poway; Ashley Jones, Senior Management Analyst,
City of Poway.
Chair Tarzy welcomed Mayor Higginson and Deputy Mayor Mullin to the meeting.
PUBLIC COMMENT
None.
BOARD BUSINESS
1. Approval of Long Range Property Management Plan Prepared by the
Successor Agency Pursuant to Health and Safety Code Section 34191.5.
Executive Director Penny Riley explained that the purpose of today's discussion is for
the Oversight Board to review and adopt a Long Range Property Management Plan
( LRPMP). She stated that the LRPMP includes 49 properties previously purchased
by the Poway Redevelopment Agency.
Development Services Director Bob Manis reviewed a PowerPoint presentation (on
file in the Office of the City Clerk) giving details of the properties within the Plan. He
explained that staff categorized the properties in the following manner:
1. Municipal Properties
2. Enforceable Obligation Properties
3. Floodplain Properties
4. Commercial Properties
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Oversight Board Minutes — September 25, 2013
In response to an inquiry from Chair Tarzy, Director Manis explained that the Agency
owned property along the west side of Midland Road functions as an improved
parking area for the shopping center near Old Poway Park.
Board Member Tam asked how staff determined the municipal vs. floodplain property
designations.
Executive Director Riley explained that the law gives very little guidance on how to
sort properties; therefore, staff made the determinations based on the subject
property characteristics. She further explained that the floodplain /floodway properties
are designated as such by FEMA.
Director Manis gave an overview of the following properties that staff suggested be
retained for municipal use:
• Floodway Parcels near Old Poway Park
• Floodway Parcels near Big Stone Lodge
• Emergency Access Road — 11907 Old Pomerado Road
• Vehicle Storage Lot — 13875 Kirkham Way
• Poway Sheriff's Station — 13100 Bowron Road
• Skate Park — Bowron Road
• Old Poway Park Public Parking Lots — Midland Road
® Community Garden — 13112 Vista View Drive
• Historic Big Stone Lodge — 12237 Old Pomerado Road
• Fire Station #3 — 14322 Pomerado Road
® Veterans Park — Midland Road
Director Manis also explained that staff is recommending that the Agency owned
vacant property at 14082 Stowe Road be retained for future development. He stated
that the Redevelopment Agency originally purchased the property with the intent of
having a full service restaurant constructed to serve the adjacent hotel property.
Chair Tarzy confirmed with Executive Director Riley that once a restaurant is
identified for operation on the parcel, the property would be sold.
Director Manis concluded his report by reviewing the various maps provided in the
Board's agenda packet.
Chair Tarzy invited Mayor Higginson and Deputy Mayor Mullin to comment on staff's
presentation.
Mayor Higginson expressed his appreciation for the invitation to attend the Board's
meeting. He also explained that the Council's rationale for establishing a vehicle
storage lot on Kirkham Way was to allow the car dealerships to have a place to
unload their vehicle stock without impacting Poway Road traffic or adjacent residents.
Deputy Mayor Mullin thanked the members of the Oversight Board for their service.
He suggested that the Board consider strategic marketing of the properties that are
proposed to be sold as part of the LRPMP. He commented that it is important to
maximize the return on the sale for the taxing agencies.
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Oversight Board Minutes — September 25, 2013
In response to Board Member Lyon, Executive Director Riley explained that the
housing sites are not part of the LRPMP since those properties are being retained by
the Poway Housing Authority.
Chair Tarzy commented that it is important for the Oversight Board to work
collaboratively with the City to ensure that the maximum value of each property sold
will be received by the taxing agencies.
In response to an inquiry from Board Member Scott, Chair Tarzy explained that the
actual process to sell the properties will be discussed at a later date.
Executive Director Riley explained that the City is hopeful to have greater flexibility as
to how property transactions are processed through new legislation. However, at
this time it appears properties will be disposed of through either a broker or a public
auction.
Executive Director Riley introduced the City's new Economic Development Manager
Jay Virata to the Board. She explained that Mr. Virata will be the staff person
responsible for maintaining the City's property portfolio.
Vice Chair Fong -Sakai confirmed with staff that properties that are to be sold will be
offered to other public agencies for purchase prior to being offered to commercial
entities.
Vice Chair Fong -Sakai expressed concerns relating to regulations affecting floodway
and floodplain areas.
Executive Director Riley stated that those areas are perhaps the most protected since
permits on these sites are frequently audited and regulated by Federal agencies.
Board Member Scott spoke in support of the Plan as presented by staff
Motion by Board Member Scott, seconded by Vice Chair Fong -Sakai to adopt
Resolution OSB 13 -006 approving the Long Range Property Management Plan
prepared by the Successor Agency pursuant to Health and Safety Code Section
34191.5 and determining that approval of the Long Range Property Management
Plan is exempt from the California Environmental Quality Act, and taking certain
actions in connection therewith. Motion carried unanimously.
Chair Tarzy declared a recess at 9:29 a.m. The Board reconvened at 9:37 a.m.
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Oversight Board Minutes — September 25, 2013
2. Review and Approve the Recognized Obligation Payment Schedule (ROPS) 13-
14B and FY 13 -14B Administrative Budget for the period from January 1, 2014
through June 30, 2014.
Administrative Services Director Scott Edwards gave an overview of the Recognized
Obligation Payment Schedule (ROPS) and the Administrative Budget for January 1,
2014 through June 30, 2014.
Board Member Laderman asked that staff explain the excess distribution that is
included in the ROPS.
Director Edwards stated that the excess distribution amount of $491,278 reflected on
the ROPS resulted from the reconciliation of ROPS No. 3 which covered January 1,
2013 through June 30, 2013. He stated that the reconciliation prepared by staff
determined the estimate of funds needed to cover expenses was higher than the
actual expenses. Rather than return the funds, staff has been directed to reflect the
excess distribution in the January 1, 2014 through June 30, 2014 ROPS.
Motion by Board Member Lyon, seconded by Board Member Laderman to adopt
Resolution OSB 13 -005 approving the Recognized Obligation Payment Schedule
(ROPS) and Administrative Budget for the period of January 1, 2014 through June
30, 2014. Motion carried unanimously.
3. Approval of Lease Agreements for 13033 Poway Road (Poway Stoway) and
13053 Poway Road (Horizon Hospice, Inc.). `
Senior Management Analyst Ashley Jones gave a brief overview of the lease
agreements.
In response to Board Member Scott, staff explained that in the future the lease for the
Poway Stoway property will automatically increase based on the Consumer Price
Index.
Chair Tarzy commented that he would like to have a discussion regarding the value
of the Poway Stoway property in May 2014.
Executive Director Riley stated staff will return to the Board at a later date to have a
discussion relating to the market value of the property.
Motion by Board Member Laderman, seconded by Board Member Scott, to adopt
Resolution OSB 13 -007 authorizing and ratifying prior actions taken by the Successor
Agency to extend the term of the lease with Desert Oasis Industrial Lofts, LLC.
Motion carried unanimously.
Board Member Tam recused himself from voting on the following Resolution due to a
potential conflict of interest.
Motion by Vice Chair Fong- Sakai, seconded by Board Member Scott, to adopt
Resolution OSB 13 -008 approving a lease agreement with Horizon Hospice, Inc. and
authorizing the Executive Director to execute the agreement. Motion carried with a
6/0 vote (Board Member Tam disqualified).
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Oversight Board Minutes — September 25, 2013
4. Authorize Acceptance of Deeds and Grants of Easement.
Motion by Board Member Lyon, seconded by Board Member Tam, to adopt
Resolution OSB 13 -009 authorizing certain officials to accept deeds and grants on
behalf of the Oversight Board to the Successor Agency of the Poway Redevelopment
Agency. Motion carried unanimously.
5. Approval of the August 21, 2013 Special Meeting Minutes of the Oversight
Board to the Successor Agency of the Poway Redevelopment Agency.
Motion by Vice Chair Fong- Sakai, seconded by Board Member Laderman, to approve
the August 21, 2013 Special Meeting Minutes of the Oversight Board to the
Successor Agency of the Poway Redevelopment Agency. Motion carried
unanimously.
EXECUTIVE DIRECTOR COMMENTS
Executive Director Riley announced that there may be a need for a Special meeting
to discuss the sale of the Poway Hampton Inn. She explained that escrow is
scheduled to close on October 8, 2013 and that the Board will need to authorize the
Executive Director to execute the Assignment Agreement.
Chair Tarzy suggested and the majority of the Board concurred to meet on October 9,
2013 at 8:30 a.m. to discuss the transaction.
CHAIR AND BOARD MEMBERS' COMMENTS
Chair Tarzy expressed his appreciation for the work of the Oversight Board.
Board Members Laderman, Lyon and Tholandi thanked staff for the well prepared
reports presented at the meeting.
ADJOURNMENT
The meeting was adjourned at 10:06 a.m.
Sheil -R. Cobian, CMC
Secretary
Oversight Board to the Successor
Agency of the Poway Redevelopment
Agency
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