Res 94-010RESOLUTION NO. 94-010
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF POWAY, CALIFORNIA, AUTHORIZING
THE CITY DEPARTMENT HEAD TO DESTROY CITY
RECORDS AFTER THE SAME ARE NO LONGER REQUIRED
WHEREAS, Government Code Section 34090 authorizes City Department heads
to destroy certain city records, documents, instruments, books or paper, under
their charge, without making a copy thereof, after the same are no longer
required, with the approval of the legislative body by resolution and the
written consent of the City Attorney; and
WHEREAS, this Council proposes to grant such approval for the
destruction of the records, documents, instruments, books or papers more
particularly described in Exhibit "A" having been determined by the City
Clerk to be no longer required; and
WHEREAS, said records, documents, instruments, books, or papers are not
within the category of items which are forbidden to be destroyed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway
as follows:
1. That the City Clerk is hereby authorized to destroy the city
records, documents, instruments, books, or papers under her charge, as
described in "Exhibit A" without making a copy thereof.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway,
California, at a regular meeting thereof this 1st day of February, 1994.
ATTEST:
Don Higginson, ~
Marjor!e ~. Wahlsten, City Clerk
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__ Page Two
Resolution No. 94-010
EXHIBIT "A"
Administrative Services, Director (AS):
AS-001
AS-002
AS-003
AS-009
AS-010
Budget, 1984-85, 1985-86, 1986-87
Fire Protection Fees (1980-83), Meet & Confer (1982), Water Rates
(1982-86), Sewer Service Charges (1982-86)
Salary survey (1981-85), telecommunications study, audit (1981-85)
Classification/compensation study, 1982, 1986-87
Wellness Program (1988), Flexible Benefits program (1988)
City Clerk
Statement of Economic Interest, Form 730, 1986
Statement of Economic Interest, Form 721 , 1988 & 1989
Campaign Statements for unsuccessful candidates, 1988 election
CC-037
CC-038
CC-044
CC-045
CC-049
CC-072
Unsuccessful Litigation
Unsuccessful Litigation
Bid packets, 1989-90
Bid packets, 1989-90
Unsuccessful bidders, 1991
Unsuccessful bidders, 1991-92
City Manager
CM-036
CM-044
CM-045
CM-046
CM-047
CM-048
CM-049
CM-058
CM-059
CM-060
CM-061
Pacific Bell ZUM
Agenda Packets, May, 1984/September, 1984
Agenda Packets, October, 1984/September, 1984
Agenda Packets, April, 1985/July, 1985
Agenda Packets, August, 1985/January, 1986
Agenda Packets, February, 1986/June, 1986
Agenda Packets, July, 1986/October, 1986
PUFFS files, 102-02 to 1506-14
League of California Cities
PUFFS files, 706-03 TO 1506-06
PUFFS files, 701-11 to 1504-10
Customer Service
CT-034
CT-035
CT-036
CT-037
CT-038
Water Stubs, 12-18-90 to 2-22-91
Ambulance receivables, 1980-1991; bingo, 1990; Yellow cab license,
1985-1988
Water Stubs, 2-29-91 to 5-15-91
Water Stubs, 5-16-91 to 8-2-91
Water Stubs, 8-3-91 to 10-21-91
Page Three
Resolution No. 94-010
Data Processino
DP-015 Time cards, 3rd & 4th quarters, 1988
DP-044 Tiered water billing, 1991
DP-045 Tiered water billing, 1991
DP-046 Tiered water billing, 1991
Enaineerina
EG-028
EG-029
EG-090
EG-091
EG-092
Traffic collision reports, 6/83 to 6/84 (record set)
Traffic collision reports, 7/84 to 12/84 (record set)
Traffic collision reports, 1985 (record set)
Traffic collision reports, 1989, 1990 (record set)
Traffic collision reports, 1992, 1993 (duplicates)
Finance
FN-002
FN-003
FN-O04
FN-005
FN-006
FN-007
FN-008
FN-009
FN-010
FN-011
FN-012
FN-013
FN-014
FN-015
FN-082
FN-087
FN-143
Accounts
Accounts
Accounts
Accounts
Accounts
Accounts
Accounts
Accounts
Accounts
Accounts
Accounts
Accounts
Accounts
Payable, 1986-87
Payable, 1986-87
Payable, 1986-87
Payable, 1986-87
Payable, 1986-87
Payable, 1986-87
Payable, 1986-87
Payable, 1986-87
Pa~able, 1986-87
Pa,~able, 1986-87
Pa,~able, 1986-87
Pa,~able, 1986-87
Pa, fable, 1986-87
Accounts Pa, fable, 1986-87
Receipt books, 1987-88; payroll void checks, 7/86 to 6/89; payroll
cancelled checks, 1989-90
Receipt books, 1986-1988
Fishing licenses, 1982-89; L.A.I.F., 7-85 to 2-89
Fire Department
FD-014
FD-015
FD-026
FD-027
FD-028
Incident Reports, 7/82 to 12/82
Incident Reports, 1983
Code Compliance, 1987
Code Compliance, 1988, 1989
Code Compliance, 1990, 1991
Page Four
Resolution No. 94-010
Personnel
PE-016
PE-033
PE-034
Leave Request forms, 1988
Unsuccessful job applications, 1991
Unsuccessful job applications, 1991
Planning
PL-068
PL-091
PL-092
PL-093
PL-094
Old Poway Specific Plan Committee working papers, 1988-89
PUFFS files, 1988-91
PUFFS files, 1987-91
PUFFS files, 1988-90
PUFFS files, 1987-91
Purchasino
PR-012
PR-013
PR-014
PR-015
PR-029
PR-030
Closed purchase orders, 1988-89, A through H
Closed purchase orders, 1988-89, I through S
Closed purchase orders, 1988-89, T through Z
Closed claims, P-83-011 through P-89-90-030
Bid packages, 001-88-89 through 019-88-89
Bid packages, 020-88-89 through 041-88-89
Public Services - Administration
PS--006 Alan Archibald's chrono files 1987-1991
PS-O07 Flood Control Zone 1, 1983-87; Watercourse violations, 1981-87;
Drought guidelines; Safe Drinking Water Act, 1988-89
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Resolution No. 94-010
Page 5
STATE OF CALIFORNIA )
)SS.
COUNTY OF SAN DIEGO )
I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby
certify under penalty of perjury that the foregoing Resolution No.
94-010 was duly adopted by the City Council at a meeting of said City Council
hel~ the 1st day of February, 1994, and that it was so adopted by the
following vote:
AYES: CAFAGNA, CALLERY, EMERY, SNESKO, HIGGINSON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
sten, City Clerk