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Res 94-010RESOLUTION NO. 94-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AUTHORIZING THE CITY DEPARTMENT HEAD TO DESTROY CITY RECORDS AFTER THE SAME ARE NO LONGER REQUIRED WHEREAS, Government Code Section 34090 authorizes City Department heads to destroy certain city records, documents, instruments, books or paper, under their charge, without making a copy thereof, after the same are no longer required, with the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, this Council proposes to grant such approval for the destruction of the records, documents, instruments, books or papers more particularly described in Exhibit "A" having been determined by the City Clerk to be no longer required; and WHEREAS, said records, documents, instruments, books, or papers are not within the category of items which are forbidden to be destroyed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: 1. That the City Clerk is hereby authorized to destroy the city records, documents, instruments, books, or papers under her charge, as described in "Exhibit A" without making a copy thereof. PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway, California, at a regular meeting thereof this 1st day of February, 1994. ATTEST: Don Higginson, ~ Marjor!e ~. Wahlsten, City Clerk 2-c:\wp\records\destro¥.res __ Page Two Resolution No. 94-010 EXHIBIT "A" Administrative Services, Director (AS): AS-001 AS-002 AS-003 AS-009 AS-010 Budget, 1984-85, 1985-86, 1986-87 Fire Protection Fees (1980-83), Meet & Confer (1982), Water Rates (1982-86), Sewer Service Charges (1982-86) Salary survey (1981-85), telecommunications study, audit (1981-85) Classification/compensation study, 1982, 1986-87 Wellness Program (1988), Flexible Benefits program (1988) City Clerk Statement of Economic Interest, Form 730, 1986 Statement of Economic Interest, Form 721 , 1988 & 1989 Campaign Statements for unsuccessful candidates, 1988 election CC-037 CC-038 CC-044 CC-045 CC-049 CC-072 Unsuccessful Litigation Unsuccessful Litigation Bid packets, 1989-90 Bid packets, 1989-90 Unsuccessful bidders, 1991 Unsuccessful bidders, 1991-92 City Manager CM-036 CM-044 CM-045 CM-046 CM-047 CM-048 CM-049 CM-058 CM-059 CM-060 CM-061 Pacific Bell ZUM Agenda Packets, May, 1984/September, 1984 Agenda Packets, October, 1984/September, 1984 Agenda Packets, April, 1985/July, 1985 Agenda Packets, August, 1985/January, 1986 Agenda Packets, February, 1986/June, 1986 Agenda Packets, July, 1986/October, 1986 PUFFS files, 102-02 to 1506-14 League of California Cities PUFFS files, 706-03 TO 1506-06 PUFFS files, 701-11 to 1504-10 Customer Service CT-034 CT-035 CT-036 CT-037 CT-038 Water Stubs, 12-18-90 to 2-22-91 Ambulance receivables, 1980-1991; bingo, 1990; Yellow cab license, 1985-1988 Water Stubs, 2-29-91 to 5-15-91 Water Stubs, 5-16-91 to 8-2-91 Water Stubs, 8-3-91 to 10-21-91 Page Three Resolution No. 94-010 Data Processino DP-015 Time cards, 3rd & 4th quarters, 1988 DP-044 Tiered water billing, 1991 DP-045 Tiered water billing, 1991 DP-046 Tiered water billing, 1991 Enaineerina EG-028 EG-029 EG-090 EG-091 EG-092 Traffic collision reports, 6/83 to 6/84 (record set) Traffic collision reports, 7/84 to 12/84 (record set) Traffic collision reports, 1985 (record set) Traffic collision reports, 1989, 1990 (record set) Traffic collision reports, 1992, 1993 (duplicates) Finance FN-002 FN-003 FN-O04 FN-005 FN-006 FN-007 FN-008 FN-009 FN-010 FN-011 FN-012 FN-013 FN-014 FN-015 FN-082 FN-087 FN-143 Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Payable, 1986-87 Payable, 1986-87 Payable, 1986-87 Payable, 1986-87 Payable, 1986-87 Payable, 1986-87 Payable, 1986-87 Payable, 1986-87 Pa~able, 1986-87 Pa,~able, 1986-87 Pa,~able, 1986-87 Pa,~able, 1986-87 Pa, fable, 1986-87 Accounts Pa, fable, 1986-87 Receipt books, 1987-88; payroll void checks, 7/86 to 6/89; payroll cancelled checks, 1989-90 Receipt books, 1986-1988 Fishing licenses, 1982-89; L.A.I.F., 7-85 to 2-89 Fire Department FD-014 FD-015 FD-026 FD-027 FD-028 Incident Reports, 7/82 to 12/82 Incident Reports, 1983 Code Compliance, 1987 Code Compliance, 1988, 1989 Code Compliance, 1990, 1991 Page Four Resolution No. 94-010 Personnel PE-016 PE-033 PE-034 Leave Request forms, 1988 Unsuccessful job applications, 1991 Unsuccessful job applications, 1991 Planning PL-068 PL-091 PL-092 PL-093 PL-094 Old Poway Specific Plan Committee working papers, 1988-89 PUFFS files, 1988-91 PUFFS files, 1987-91 PUFFS files, 1988-90 PUFFS files, 1987-91 Purchasino PR-012 PR-013 PR-014 PR-015 PR-029 PR-030 Closed purchase orders, 1988-89, A through H Closed purchase orders, 1988-89, I through S Closed purchase orders, 1988-89, T through Z Closed claims, P-83-011 through P-89-90-030 Bid packages, 001-88-89 through 019-88-89 Bid packages, 020-88-89 through 041-88-89 Public Services - Administration PS--006 Alan Archibald's chrono files 1987-1991 PS-O07 Flood Control Zone 1, 1983-87; Watercourse violations, 1981-87; Drought guidelines; Safe Drinking Water Act, 1988-89 2-c:\wp\agenda\record.exh Resolution No. 94-010 Page 5 STATE OF CALIFORNIA ) )SS. COUNTY OF SAN DIEGO ) I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby certify under penalty of perjury that the foregoing Resolution No. 94-010 was duly adopted by the City Council at a meeting of said City Council hel~ the 1st day of February, 1994, and that it was so adopted by the following vote: AYES: CAFAGNA, CALLERY, EMERY, SNESKO, HIGGINSON NOES: NONE ABSTAIN: NONE ABSENT: NONE sten, City Clerk