Res 95-008RESOLUTION NO. 95-008
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF POWAY, CALIFORNIA, AUTHORIZING
THE CITY DEPARTMENT HEAD TO DESTROY CITY
RECORDS AFTER THE SAME ARE NO LONGER REQUIRED
WHEREAS, Government Code Section 34090 authorized City Department heads
to destroy certain city records, documents, instruments, books or paper, under
their charge, without making a copy thereof, after the same are no longer
required, with the approval of the legislative body by resolution and the
written consent of the City Attorney; and
WHEREAS, this Council proposed to grant such approval for the
destruction of the records, documents, instruments, books or papers more
particularly described in Exhibit "A" attached hereto, it having been
determined by the City clerk to be no longer required; and
WHEREAS, said records, documents, instruments, books, or papers are not
within the category of items which are forbidden to be destroyed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway
as follows:
1. That the City Clerk is hereby authorized to destroy the city
records, documents, instruments, books, or papers under her charge, as
described in "Exhibit A" without making a copy thereof.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway,
California, at a regular meeting thereof this 14th day of March, 1995.
ATTEST:
Oon ,iggi o , .aj F
Marjor~ ~. Wahlsten, City Clerk
Page Two
Resolution No. 95-008
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby
certify under penalty of perjury that the foregoing Resolution No.
95- 008 was duly adopted by the City Council at a meeting of said City Council
hel~ the 14th day of March, 1995, and that it was so adopted by the
following vote:
AYES: CAFAGNA, CALLERY, EMERY, REXFORD, HIGGINSON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
marjoriie ~. Wahls~en, bi~y Clerk
City of~PoWay
Page Three
Resolution No. 95-008
EXHIBIT "A"
ADMINISTRATIVE SERVICES, DIRECTOR (AS):
AS-O05
AS-006
AS-O07
AS-011
AS-012
AS-013
PUFFS files, 1985-1989
Budget, 1987-88; mid-year 88-89
PUFFS files, 1982-1990, 1989 marketing plan
PUFFS files, 1986-1988
PUFFS files, 1990-1991
PUFFS files, 1991-1992
CITY CLERK (CC)
Statement of Economic Interest, Form 730, 1987
Statement of Economic Interest, Form 721, 1990
CC-054 Plans & specifications, 2/91 to 7/92
CC-075 Unsuccessful bids, 1992
CC-076 Unsuccessful bids, 1992
CITY MANAGER (CM)
85-6 Gannett lawsuit reference material
85-13 through
85-19
CM-010
CM-065
CM-066
CM-068
City Manager Agenda folders 1981 through 1984
PUFFS files, 1981-85
PUFFS files, 1984-92
PUFFS files, 1992
PUFFS files, 1990-92
COMMUNITY SERVICES (CS)
Community Service Grant files, 1986
Community Service Grant files, 1987
PUFFS files 1980-83
CS-O01 Class Registrations, Fall 1990, Work Order Requests, 1989-90
CS-O02 Class Registrations, Summer 1991, Summer 1992
CS-003 Class Registrations, Winter 1992, Spring 1992
CS-005 Budget files, 1990-91
Page Four
Resolution No. 95-008
CUSTOMER SERVICES (CT)
CT-005
CT-039
CT-040
CT~041
CT-046
CT-048
CT-049
CT-050
CT-053
CT-057
Water service applications, 9/85-8/87
Water stubs, 10/22/91-1 ~6/92
Bingo reports, 1990-91
Water stubs, 1/7/92-3/16/92
Water stubs, 3/17/92-6/2/92
Water stubs, 6/2/92-9/14/92
Out of business Business Certificates, 1988-92
Out of business Business Certificates, 1988-92
Bingo reports, 1991-92
Returned checks, 1991-92, MediCal/MediCare appeals, 1990 -92
DATA PROCESSING (DP)
DP-006 Water billing reports, 1986-87
DP-O07 Water billing reports, 1986-87
DP-008 Water billing reports, 1982-87
DP-O09 Payroll reports, 1987
DP-013 Payroll reports, 1988
DP-016 Water billing reports, 1988
DP-017 Water billing reports, 1988
DP,022 Water billing reports, 1989
DP-023 Payroll reports, 1989
DP-024 Water billing reports, 1989
DP-025 Time cards, 1989
DP-026 Time cards, 1989
DP-027 Time cards, 1989
DP-035 Water billing reports, 1990
DP-036 Water billing reports, 1990
DP-037 Water billing reports, 1990
ENGINEERING (EG)
EG-040 Right of Way Permits, 1989
EG-041 Right of Way Permits, 1989
EG-054 Right of Way Permits, 1990
EG-055 Right of Way Permits, 1990
EG-066 Right of Way Permits, 1988
EG-079 Right of Way Permits, 1991
EG-080
EG-088
EG-089
Right of Way Permits, 1991
Transportation Task Force work papers, 1990
Transportation Task Force work papers, 1990
FINANCE (FN)
FN-018
FN-019
FN-021
FN-026
FN-027
FN-028
FN-029
FN-030
FN-031
FN-032
FN:033
FN-034
FN-035
FN-036
FN-037
FN-038
FN-039
FN-040
FN-041
FN-042
FN-043
FN-044
FN-045
FN-103
FN-140
FN-149
FN-237
TAX-1
TAX-2
TD:I
TD-2
19-83
Cash receipts - 1987-88
Cash receipts- 1987-88
Cash receipts- 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Accounts Payable, 1987-88
Payroll signature sheets, 1986-87
Receipt books, 1986-89
Payroll journal entry 1988-90
Bank slips, 1990-92
Tax info, 1958-1975
County Tax Roll, 1963-1980
TCDs 1961-1980
TCDs 1978-1979
Purchase order reports, 1982-83
20-83A ,B, C Financial reports, 1978-1983
11-84A, B PUFFS Files, 1980-1983
2-86A, B PUFFS Files, 1981-1984
14-87 through 18-87 Cash Receipts - 1987
FIRE DEPARTMENT (FD)
FD-017
FD-018
Incident reports, 1984
Incident reports, 1984
Page Five
Resolution No. 95-008
PERSONNEL (PE)
PE-019
PE-020
PE-036
Leave Request Forms, 1989
Leave Request Forms, 1989
Unsuccessful applications, 1992
Page Six
Resolution No. 95-008
PLANNING (PL)
PL-028
PL-029
PL-047
Temporary Use Permits, 1982-85
Temporary Use Permits, 1986-87
Temporary Use Permits, 1987-89
PUBLIC SERVICES
PS-013 Cannon Chrono 1989-1992
PURCHASING (PR)
PURCH
PURCH
PR-018
PR-019
PR-020
PR-021
PR-025
PR-O26
85-2 City Hall Construction bids
85-3 City Hall Construction bids
Closed purchase orders, 1989-90
Closed purchase orders, 1989-90
Closed purchase orders, 1989-90
Closed claims, 1987-1991
Bids 1989-90
Bids 1989-90
REDEVELOPMENT (RA)
RA-O02 Calmat 1989-91
records/desres.exh