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Res 95-008RESOLUTION NO. 95-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AUTHORIZING THE CITY DEPARTMENT HEAD TO DESTROY CITY RECORDS AFTER THE SAME ARE NO LONGER REQUIRED WHEREAS, Government Code Section 34090 authorized City Department heads to destroy certain city records, documents, instruments, books or paper, under their charge, without making a copy thereof, after the same are no longer required, with the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, this Council proposed to grant such approval for the destruction of the records, documents, instruments, books or papers more particularly described in Exhibit "A" attached hereto, it having been determined by the City clerk to be no longer required; and WHEREAS, said records, documents, instruments, books, or papers are not within the category of items which are forbidden to be destroyed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: 1. That the City Clerk is hereby authorized to destroy the city records, documents, instruments, books, or papers under her charge, as described in "Exhibit A" without making a copy thereof. PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway, California, at a regular meeting thereof this 14th day of March, 1995. ATTEST: Oon ,iggi o , .aj F Marjor~ ~. Wahlsten, City Clerk Page Two Resolution No. 95-008 STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby certify under penalty of perjury that the foregoing Resolution No. 95- 008 was duly adopted by the City Council at a meeting of said City Council hel~ the 14th day of March, 1995, and that it was so adopted by the following vote: AYES: CAFAGNA, CALLERY, EMERY, REXFORD, HIGGINSON NOES: NONE ABSTAIN: NONE ABSENT: NONE marjoriie ~. Wahls~en, bi~y Clerk City of~PoWay Page Three Resolution No. 95-008 EXHIBIT "A" ADMINISTRATIVE SERVICES, DIRECTOR (AS): AS-O05 AS-006 AS-O07 AS-011 AS-012 AS-013 PUFFS files, 1985-1989 Budget, 1987-88; mid-year 88-89 PUFFS files, 1982-1990, 1989 marketing plan PUFFS files, 1986-1988 PUFFS files, 1990-1991 PUFFS files, 1991-1992 CITY CLERK (CC) Statement of Economic Interest, Form 730, 1987 Statement of Economic Interest, Form 721, 1990 CC-054 Plans & specifications, 2/91 to 7/92 CC-075 Unsuccessful bids, 1992 CC-076 Unsuccessful bids, 1992 CITY MANAGER (CM) 85-6 Gannett lawsuit reference material 85-13 through 85-19 CM-010 CM-065 CM-066 CM-068 City Manager Agenda folders 1981 through 1984 PUFFS files, 1981-85 PUFFS files, 1984-92 PUFFS files, 1992 PUFFS files, 1990-92 COMMUNITY SERVICES (CS) Community Service Grant files, 1986 Community Service Grant files, 1987 PUFFS files 1980-83 CS-O01 Class Registrations, Fall 1990, Work Order Requests, 1989-90 CS-O02 Class Registrations, Summer 1991, Summer 1992 CS-003 Class Registrations, Winter 1992, Spring 1992 CS-005 Budget files, 1990-91 Page Four Resolution No. 95-008 CUSTOMER SERVICES (CT) CT-005 CT-039 CT-040 CT~041 CT-046 CT-048 CT-049 CT-050 CT-053 CT-057 Water service applications, 9/85-8/87 Water stubs, 10/22/91-1 ~6/92 Bingo reports, 1990-91 Water stubs, 1/7/92-3/16/92 Water stubs, 3/17/92-6/2/92 Water stubs, 6/2/92-9/14/92 Out of business Business Certificates, 1988-92 Out of business Business Certificates, 1988-92 Bingo reports, 1991-92 Returned checks, 1991-92, MediCal/MediCare appeals, 1990 -92 DATA PROCESSING (DP) DP-006 Water billing reports, 1986-87 DP-O07 Water billing reports, 1986-87 DP-008 Water billing reports, 1982-87 DP-O09 Payroll reports, 1987 DP-013 Payroll reports, 1988 DP-016 Water billing reports, 1988 DP-017 Water billing reports, 1988 DP,022 Water billing reports, 1989 DP-023 Payroll reports, 1989 DP-024 Water billing reports, 1989 DP-025 Time cards, 1989 DP-026 Time cards, 1989 DP-027 Time cards, 1989 DP-035 Water billing reports, 1990 DP-036 Water billing reports, 1990 DP-037 Water billing reports, 1990 ENGINEERING (EG) EG-040 Right of Way Permits, 1989 EG-041 Right of Way Permits, 1989 EG-054 Right of Way Permits, 1990 EG-055 Right of Way Permits, 1990 EG-066 Right of Way Permits, 1988 EG-079 Right of Way Permits, 1991 EG-080 EG-088 EG-089 Right of Way Permits, 1991 Transportation Task Force work papers, 1990 Transportation Task Force work papers, 1990 FINANCE (FN) FN-018 FN-019 FN-021 FN-026 FN-027 FN-028 FN-029 FN-030 FN-031 FN-032 FN:033 FN-034 FN-035 FN-036 FN-037 FN-038 FN-039 FN-040 FN-041 FN-042 FN-043 FN-044 FN-045 FN-103 FN-140 FN-149 FN-237 TAX-1 TAX-2 TD:I TD-2 19-83 Cash receipts - 1987-88 Cash receipts- 1987-88 Cash receipts- 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Accounts Payable, 1987-88 Payroll signature sheets, 1986-87 Receipt books, 1986-89 Payroll journal entry 1988-90 Bank slips, 1990-92 Tax info, 1958-1975 County Tax Roll, 1963-1980 TCDs 1961-1980 TCDs 1978-1979 Purchase order reports, 1982-83 20-83A ,B, C Financial reports, 1978-1983 11-84A, B PUFFS Files, 1980-1983 2-86A, B PUFFS Files, 1981-1984 14-87 through 18-87 Cash Receipts - 1987 FIRE DEPARTMENT (FD) FD-017 FD-018 Incident reports, 1984 Incident reports, 1984 Page Five Resolution No. 95-008 PERSONNEL (PE) PE-019 PE-020 PE-036 Leave Request Forms, 1989 Leave Request Forms, 1989 Unsuccessful applications, 1992 Page Six Resolution No. 95-008 PLANNING (PL) PL-028 PL-029 PL-047 Temporary Use Permits, 1982-85 Temporary Use Permits, 1986-87 Temporary Use Permits, 1987-89 PUBLIC SERVICES PS-013 Cannon Chrono 1989-1992 PURCHASING (PR) PURCH PURCH PR-018 PR-019 PR-020 PR-021 PR-025 PR-O26 85-2 City Hall Construction bids 85-3 City Hall Construction bids Closed purchase orders, 1989-90 Closed purchase orders, 1989-90 Closed purchase orders, 1989-90 Closed claims, 1987-1991 Bids 1989-90 Bids 1989-90 REDEVELOPMENT (RA) RA-O02 Calmat 1989-91 records/desres.exh