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Item 7 - Approval of Minutes AGENDA REPORT SUMMARY TO: Honorable Chairman and Members of the Board FROM: James L. Bowersox, Executive Dire~ INITIATED BY: Lori Anne Peoples, Secretary DATE: April 15, 2003 SUBJECT: Approval of Minutes ABSTRACT The minutes of Mamh 4, 2003 Regular Meeting, Mamh 6, 2003 Canceled Adjourned Regular Meeting, March 11, 2003 Canceled Regular Meeting, March 18, 2003 Regular Meeting, March 20, 2003 Adjourned Regular Meeting and March 25, 2003 Regular Meeting have been prepared and are attached for your approval. ENVIRONMENTAL REVIEW Environmental review is not required according to CEQA guidelines. FISCAL IMPACT None ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE None RECOMMENDATION It is recommended that the Board approve the minutes of March 4, 6, 11, 18, 20 and 25, 2003. ACTION e:\leglslat\cityclrk\agenda~rminute.sum 1 of 12 April 15, 2003, Item CITY OF POWAY, CALIFORNA MINUTES OF THE POWAY REDEVELOPMENT AGENCY REGULAR MEETING MARCH 4, 2003 The March 4, 2003, regular meeting of the Poway Redevelopment Agency was called to order at 7:00 p.m., by Vice Chairwoman Rexford at the Poway Community Library - Meeting Room, 13137 Poway Road, Poway, California. DIRECTORS PRESENT Bob Emery, Jay Goldby, Don Higginson, Betty Rexford DIRECTOR ABSENT Mickey Cafagna STAFF MEMBERS PRESENT James Bowersox Executive Director Penny Riley Deputy Executive Director Steve Eckis General Counsel Lori Anne Peoples Secretary PUBLIC ORAL COMMUNICATIONS Vice Chairwoman Rex'ford explained the procedure for Public Oral Communications. There was no one present wishing to speak. CONSENT CALENDAR Motion by Director Higginson, seconded by Director Emery, to approve the Consent Calendar as follows: 6. Approval of Minutes - Redevelopment Agency February 11,2003 - Regular Meeting Motion carried 4-0 with Chairman Cafagna absent. 2876 2 of 12 April 15, 2003, Item #~'-'~ Page 2 - POWAY REDEVELOPMENT AGENCY - March 4, 2003 GENERAL COUNSEL ITEMS 13. General Counsel Eckis requested a Closed Session on the following: A. Conference with Real Property Negotiator per Government Code §54956.8 Property: APNs: 314-213-21,314-213-33, 314-213-24, 314-230-48, 47, 61,314-230-62 and 317-761-13 Negotiating Parties: James L. Bowersox on behalf of the Poway Redevelopment Agency, Buyer Valizan, Solomon, Jaro, Puertollano and Rensberger, Sellers Under Negotiation: Price and Terms of Purchase CLOSED SESSION Vice Chairwoman Rex-ford called for Closed Session as requested by General Counsel Eckis at 8:07 p.m. CALL TO ORDER AND ADJOURNMENT Vice Chairwoman Rexford called the meeting back to order at 8:14 p.m. with all members present except Chairman Cafagna and adjourned the meeting at 8:15 p.m., on motion by Director Emery, seconded by Director Higginson. Motion carried 4-0 with Chairman Cafagna absent. Lori Anne Peoples, Secretary Poway Redevelopment Agency 2877 3 of 12 April 15, 2003, Item ~ CITY OF POWAY, CALIFORNA MINUTES OF THE POWAY REDEVELOPMENT AGENCY CANCELED ADJOURNED REGULAR MEETING MARCH 6, 2003 DIRECTORS PRESENT AT ROLL CALL None DIRECTORS ABSENT AT ROLL CALL Bob Emery, Jay Goldby, Don Higginson, Betty Rexford, Mickey Cafagna The Poway Redevelopment Agency Adjourned Regular Meeting of March 6, 2003, was canceled due to lack of a quorum. The next regularly scheduled meeting is March 18, 2003, at 7:00 p.m. in the Poway Community Library - Meeting Room. Lori Anne Peoples, Secretary Poway Redevelopment Agency 2878 4 of 12 April 15, 2003, Item - CITY OF POWAY, CALIFORNA MINUTES OF THE POWAY REDEVELOPMENT AGENCY CANCELED REGULAR MEETING MARCH 11, 2003 DIRECTORS PRESENT AT ROLL CALL None DIRECTORS ABSENT AT ROLL CALL Bob Emery, Jay Goldby, Don Higginson, Betty Rexford, Mickey Cafagna The Poway Redevelopment Agency Regular Meeting of March 11, 2003, was canceled pursuant to Agency action on December 3, 2002. The next regularly scheduled meeting is March 18, 2003, at 7:00 p.m. in the Poway Community Library - Meeting Room. Lori Anne Peoples, Secretary Poway Redevelopment Agency 2879 5 of 12 April 15, 2003, Item # ~ CITY OF POWAY, CALIFORNA MINUTES OF THE POWAY REDEVELOPMENT AGENCY ' REGULAR MEETING MARCH 18, 2003 The Mamh 18, 2003, regular meeting of the Poway Redevelopment Agency was called to order at 7:00 p.m., by Chairman Cafagna at the Poway Community Library- Meeting Room, 13137 Poway Road, Poway, California. DIRECTORS PRESENT Bob Emery, Jay Goldby, Don Higginson, Betty Rexford, Mickey Cafagna STAFF MEMBERS PRESENT James Bowersox Executive Director Penny Riley Deputy Executive Director Steve Eckis General Counsel Lori Anne Peoples Secretary PUBLIC ORAL COMMUNICATIONS Chairman Cafagna explained the procedure for Public Oral Communications. There was no one present wishing to speak. CONSENT CALENDAR Chairman Cafagna announced that Item 14 was being continued to Mamh 25, 2003, as the bids were still under review and Item 15 would be pulled for discussion. Motion by Director Goldby, seconded by Director Emery, to approve the remainder of the Consent Calendar as follows: 7. Approval of Minutes - Redevelopment Agency February 18, 2003 - Regular Meeting 14. Award of Bid for Civic Center Drive Extension Project (#5295) to *** in the amount of***. Bids still under review. Continued item to March 25, 2003. (602-01 #339R) 16. Approval of additional funds in the amount of $15,000 from appropriated 2001 TABs Funds for the Property/Field Acquisition Project (5650A) for the acquisition of one parcel located at 14231 Sycamore Avenue, Orderica (APN: 314-182-44). (1002-01 R) Motion carried unanimously. 2880 6 of 12 April 15, 2003, Item # ~ Page 2 - POWAY REDEVELOPMENT AGENCY- March 18, 2003 ITEM 4 (205-04) FY 2002-2003 MIDYEAR BUDGET AMENDMENTS Staff report by Executive Director Bowersox. Each year all departments do a midyear evaluation to determine if budget amendments are necessary. On June 26, 2001, the Agency Board approved the FY 2001-02 and FY 2002-03 two-year Financial Program. At the start of the second year of the Program, the Agency Board adopted a Program update effective July 1, 2002, that established an operating budget of $52,065,740 and a Redevelopment/Housing Services operating budget of $5,074,480. Under the Program, General Fund revenues were projected to exceed expenditures by $98,039. On January 15, 2002, the Agency Board established the City and Redevelopment Agency multi-year Capital Improvement Project (CIP) Program, funding $16.4 million in new projects. With adoption of amendments to the Financial Program for FY 2002-03, the Agency Board established a new Economic Uncertainty Fund. This action set aside $2,000,000 of the approximately $14,000,000 General Fund balance to be used in subsequent years in the event the State elects to reduce funding allocated to local agencies. Staff has completed a midyear evaluation of the City's FY 2002-03 midyear fiscal status and prepared this report. The Budget Review Committee reviewed it on March 11,2003. Other than the proposed midyear expenditure reduction plan, no additional major expenditure adjustments are proposed. The figures reflect implementation of the mandated Storm Water Management program, and the reduction of $179,800 in revenue due to the suspension of the program's Pollution Abatement Fee. Adjustments adopted at the start of FY 2002-03, from the original two-year Financial Program adopted in June 2001, included an appropriation for Always Remember 9- 11 Disaster Relief contribution, increased insurance costs in both general liability and worker's compensation, higher expense for development activity offset by related revenues, and approximately $260,000 of renovations taking place in the Landscape Maintenance Districts. For the CIP Program, a number of adjustments to projects are proposed with midyear. New projects include $2,000,000 for the Pomerado Road sound wall, and $250,000 for Tannin Road student parking. Additional appropriations for updated project costs include $2,750,000 for Community Road widening, $1,335,250 for construction of Fire Station Ill, and $489,670 for Old Poway Phase IV. These cost adjustments are generally related to an increase in the projects' scope or updated estimates. Due to the uncertainty of the impact from the State, projects are funded by the General Fund only as required. 2881 7 of 12 April 15, 2003, Item Page 3 - POWAY REDEVELOPMENT AGENCY- March 18, 2003 Staff will be compiling an updated five-year fiscal forecast for the General Fund for Council consideration as part of the upcoming two-year budget cycle. The forecast will evaluate the extent to which increasing revenues and the General Fund surplus are sustainable in future years. Motion by Vice Chairwoman Rexford, seconded by Director Emery, to adopt Resolution No. R-03-04, entitled, "A Resolution of the Poway Redevelopment Agency Approving Midyear Amendments to the Agency's Financial Program for Fiscal Year 2002-2003." Motion carried unanimously. ITEM 15 (602-01 #340R APPROVAL OF FUNDING SPECIAL FRIENDS FOUNDATION Staff report by City Manager Bowersox. The Comprehensive Affordable Housing Strategy adopted last year established a priority to increase affordable housing opportunities for people with special needs, particularly those with developmental disabilities. Group homes can provide an appropriate housing option for those who require assistance with day-to-day living. Staff has been working with a local nonprofit, Special Friends Foundation, to evaluate Redevelopment Agency assistance for a new group home for the developmentally disabled. Special Friends has negotiated terms to acquire a custom home, designed to meet Special Friends' specifications, to be located on Chancellor Way. They have requested financial assistance to make the acquisition feasible and for the home to be affordable housing for persons with developmental disabilities. The Redevelopment and Housing Advisory Committee support this request and recommend Agency Board approval. The following people were present wishing to speak: Mark Weston, 12206 Colony Drive, spoke in support. Cathy Bishop, 13771 Acorn Patch Road, spoke in support. Julie Chadwick, 12461 Vaughn Road, Founder/Administrator of Special Friends Foundation, spoke in support and responded to questions. James Edmonds, 13967 Chancellor Way, spoke in opposition. Deborah Williams, 13929 Chancellor Way, spoke in opposition. Deneen Wilhelmi, 13109 Vista View Drive, spoke in opposition. Samuel Forrest, 13589 Freeport Road, San Diego, spoke in support. Ruth Eastwood, 13561 Scarsdale Way, spoke in support. 2882 8 of 12 April 15, 2003, Item - Page 4 - POWAY REDEVELOPMENT AGENCY - Mamh 18, 2003 Barbara Wardon, 13013 Polvera Avenue, San Diego, spoke in support. John & Kathy Kriz, 10259 Rue Finisterre, San Diego, spoke in support. Kirk Robertson, 13979 Chancellor Way, spoke in opposition. Julia Steensma, 11265 Paseo Montanon, #204, spoke in support. Judy Jaynes, 11325-D Avenida de Los Lobos, spoke in support. City Attorney Eckis, Development Services Director Fritz and Redevelopment Housing Programs Manager Wilczak, responded to questions of the Agency Board and public. Motion by Director Emery, seconded by Chairman Cafagna, to approve the funding request and authorize a Loan and Regulatory Agreements for up to $263,000. Motion carried unanimously. ADJOURNMENT Chairman Cafagna adjourned the meeting at 9:05 p.m., on motion by Vice Chairwoman Rexford, seconded by Director Goldby to March 20, 2003, 6:00 p.m., in the Community Park Auditorium, 13094 Bowron Road. Motion carried unanimously. Lori Anne Peoples, Secretary Poway Redevelopment Agency 2883 9 of 12 April 15, 2003, Item CITY OF POWAY, CALIFORNA MINUTES OF THE POWAY REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING MARCH 20, 2003 The March 20, 2003, Adjourned Regular Meeting of the Poway Redevelopment Agency was called to order at 6:00 p.m. by Chairman Cafagna at the Community Park Auditorium, 13094 Bowron Road, Poway, California. DIRECTORS PRESENT Bob Emery, Jay Goldby, Betty Rex'ford, Mickey Cafagna DIRECTOR ABSENT Don Higginson STAFF MEMBERS PRESENT James Bowersox Executive Director Penny Riley Deputy Executive Director Tamara Smith Assistant General Counsel Sherrie D. Worrell Assistant Secretary PUBLIC ORAL COMMUNICATION There was no one present wishing to speak. There were no Redevelopment Agency items discussed. ADJOURNMENT Chairman Cafagna adjourned the meeting at 8:15 p.m. upon motion by Director Emery, seconded by Director Goldby. Sherrie D. Worrell, Assistant Secretary Poway Redevelopment Agency 2884 10 of 12 April 15, 2003, Item -- CITY OF POWAY, CALIFORNA MINUTES OF THE POWAY REDEVELOPMENT AGENCY REGULAR MEETING MARCH 25, 2003 The Mamh 25, 2003, Regular Meeting of the Poway Redevelopment Agency was called to order at 7:00 p.m., by Vice Chairwoman Rexford at the Poway Community Library - Meeting Room, 13137 Poway Road, Poway, California. DIRECTORS PRESENT Bob Emery, Jay Goldby, Don Higginson, Betty Rexford DIRECTORS ABSENT Mickey Cafagna STAFF MEMBERS PRESENT James Bowersox Executive Director Penny Riley Deputy Executive Director Deborah Johnson Redevelopment Agency Director - Steve Eckis General Counsel Lori Anne Peoples Secretary PUBLIC ORAL COMMUNICATIONS Vice Chairwoman Rexford explained the procedure for Public Oral Communications. There was no one present wishing to speak. CONSENT CALENDAR Motion by Director Goldby, seconded by Director Higginson, to approve the Consent Calendar as follows: 6. Approval of Minutes - Redevelopment Agency February 25, 2003 - Regular Meeting 8.1. Award of Bid for Civic Center Drive Extension Project (#5295) to Western Rim Constructors, Inc., in the amount of $1,035,525.67. (Continued from March 18, 2003, Item #14.) (602-01 #339R) 8.2 Award of Bid for the Demolition of the Poway Fire Department Training Tower - (#5542) to Whillock Contracting, Inc., in the amount of $32,500. (602-01 #341R) 2885 11 of 12 April 15, 2003, Item #P~-- Page 2 - POWAY REDEVELOPMENT AGENCY - March 25, 2003 Motion carried 4-0 with Chairman Cafagna absent. GENERAL COUNSEL ITEMS 10A. General Counsel Eckis requested a Closed Session: Conference with Real Property Negotiator per Government Code §54956.8 Property: APNs: 314-213-21,314-213-33, 314-213-24, 314-230-48, 47, 61,314-230-62 and 317-761-13 Negotiating Parties: James L. Bowersox on behalf of the Poway Redevelopment Agency, Buyer Valizan, Solomon, Jaro, Puertollano and Rensberger, Sellers Under Negotiation: Price and Terms of Purchase CLOSED SESSION Vice Chairwoman Rexford called for Closed Session as requested by General Counsel at 7:53 p.m. CALL TO ORDER AND ADJOURNMENT , Vice Chairwoman Rexford called the meeting back to order at 8:04 p.m. and adjourned the meeting at 8:05 p.m., on motion by Director Goldby, seconded by Director Emery. Motion carried 4-0 with Chairman Cafagna absent. Lori Anne Peoples, Secretary Poway Redevelopment Agency 2886 12 of 12 April 15, 2003, Item #~__