Res 98-047--- RESOLUTION NO. 98-047
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF POWAY, CALIFORNIA, AUTHORIZING
THE CITY DEPARTMENT HEAD TO DESTROY CITY RECORDS
AFTER THE SAME ARE NO LONGER REQUIRED
WHEREAS, Government Code Section 34090 authorizes City Department Heads
to destroy certain city records, documents, instruments, books or paper, under their
charge, without making a copy thereof, after the same are no longer required, with the
approval of the legislative body by resolution and the written consent of the City Attorney;
and
WHEREAS, this Council proposes to grant such approval for the destruction of the
records, documents, instruments, books or papers more particularly described in Exhibit
"A" having been determined by the City Clerk to be no longer required; and
WHEREAS, said records, documents, instruments, books, or papers are not within
the category of items which are forbidden to be destroyed.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Poway
as follows:
1. That the City Clerk is hereby authorized to destroy the city records,
documents, instruments, books or papers under her charge, as described in Exhibit "A"
without making a copy thereof.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway,
California, at a regular meeting thereof this 12th day of May, 1998.
Don Higginson, MaWr'
ATTEST:
Marjori~Wahlsten, City Clerk
Resolution No. 98- 047
Page 2
STATE OF CALIFORNIA )
)
COUNTY OF SAN DIEGO )
I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do not hereby certify under
penalty of perjury that the foregoing Resolution No. 98- 047 was duly adopted by the City
Council at a meeting of said City Council held on the 12th day of May, 1998, and that it
was so adopted by the following vote:
AYES: CAFAGNA, EMERY, GOLDBY, HIGGINSON
NOES: NONE
ABSTAIN: NONE
ABSENT: REXFORD
Marjor(e t~. Wahlsten, City Clerk
City of'~.~ay
Resolution No. 98-047
Page 3
EXHIBIT "A"
CITY CLERK (CC)
Statement of
CC-086
CC-092
Economic Interest, Form 730, 1990
Unsuccessful Bids- 1995
Unsuccessful Bids - 1994-1995
CUSTOMER SERVICES (CS)
CT-023
CT-025
CT-027
CT-028
CT-051
CT-069
CT-070
CT-079
CT-080
CT-081
CT-082
CT-083
CT-084
CT-087
CT-088
CT-091
CT-094
Water and Sewer Registers, Cycle 3, 11/85 through 11/86
Water and Sewer Registers, Cycle 2, 12/86 through 6/88
Water and Sewer Registers, Cycle 4, 2/86 through 4/87
Water and Sewer Registers, Cycle 1, 7/86 through 11/87
Ambulance invoices, 1/20/87 to 1/15/91
Water Service Applications - 6/88 through 2/90
Water Service Applications - 3/90 through 12/90
Closed business- 10/92 through 12/94; Bingo 1993-94
Water stubs, 9/1/94 through 1/11/95
Ambulance Medicare/Medi-Cal 7/1/93 through 6/30/94
Water stubs, 1/11/95 through 5/16/95
Water billing, 1993
Water billing, 1993
Closed businesses- 1995, A through P
Closed businesses - 1995, Q through Z
Bingo 1993-94
Water stubs, 5/16/95 through 9/18/95
DATA PROCESSING
DP-050
DP-051
Water billing reports, 1992
Water billing reports, 1992
ENGINEERING
EG-149 Right-of-way Permits, 94-01 to 94-115
FINANCE DEPARTMENT(FN)
FN-050
FN-051
FN-052
FN-092
Cash receipts, 12/88 through 2/89
Cash receipts, 3/89 through 5/89
Cash receipts, 6/89
Cash receipts, 1/90 through 6/90
Resolution No. 98-047
Page 4
FN-094
FN-095
FN-096
FN-097
FN-098
FN-099
FN-100
FN-192
FN-193
FN-213
FN-355
Cash rece~
Cash recei
Cash recei
Cash recei
Cash recei
Cash recei
Cash recei
)ts, 7/89 through 8/14/89
)ts, 8/15/89 through 9/89
)ts, 10/89 through 12/14/89
)ts, 12/15/89 though 2/90
)ts, 3/90 through 4/90
)ts, 4/90 through 6/6/90
)ts, 6/7/90 through 6/29/90
Time cards, 1991, fourth quarter
Time cards, 1991, third quarter
Receipt books, 1990 through 1992
Payroll signature sheets, FY 91/92, 92/93, 93/94
FIRE DEPARTMENT (FD)
FD-022 Incident reports, 1/1/87 through 8/31/87
PERSONNEL (PE)
PE-032
PE-039
PE-043
Leave requests, 1992
Leave requests, 1992
Unsuccess~lapplications, 1993
PLANNING {~PL)
PL-076 Temporary Use Permits, 1991 and 1992
PURCHASING
PR-028
PR-034
PR-035
PR-036
PR-037
PR-039
PR-041
PR-042
Closed bids, 1990-91; Closed Claims, 1989-1992
Closed purchase orders, 1992-93
Closed purchase orders, 1992-93
Clsoed purchase orders, 1992-93
Closed purchase orders, 1992-93
Closed claims, 1991-92
Closed bids, 1992-93
Closed bids, 1992-93
PUBLIC SERVICES- OPERATIONS
OP-001
OP-005
OP-006
Wastewater flows, pump station records, 1986-88
Off duty call back logs, 1985-89
Off duty call back logs, 1990-1991
OP-007
OP-008
OP-010
OP-011
OP-012
OP-013
OP-014
OP-015
OP-016
OP-017
OP-018
OP-019
OP-020
OP-021
OP-022
OP-028
Resolution No. 98- 047
Page 5
Daily work re )orts, 1983
Daily work re )orts, 1984
Daily work re )orts, 1985-86
Daily work re )orts, 1987-87
Daily work re )ods, 1987-88
Daily work re )ods, 1988-89
Daily work re )ods, 1989-90
Daily work re )orts, 1990-91
Daily work re )orts, 7-91 to 1-92
Daily work re )orts, 1-92 to 5-92
Completed work assignments, 5-86 to 12-89
Street sweeping, 1981-1986, signal maintenance 1984-1990
Work release program cortes. 10-84 to 12-87
Work release program cortes. 1988-1990
Sewer reports, 1990-91
Traffic signal maintenance 1990-91