Res 99-015RESOLUTION NO. 99- 0:~5
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF POWAY, CALIFORNIA, AUTHORIZING
THE CITY DEPARTMENT HEAD TO DESTROY CITY RECORDS
AFTER THE SAME ARE NO LONGER REQUIRED
WHEREAS, Government Code Section 34090 authorizes City Department Heads
to destroy certain City records, documents, instruments, books or paper, under their
charge, without making a copy thereof, after the same are no longer required, with the
approval of the legislative body by resolution and the written consent of the City Attorney;
and
WHEREAS, this Council proposes to grant such approval for the destruction of the
records, documents, instruments, books or papers more particularly described in Exhibit
"A" having been determined by the City Clerk to be no longer required; and
WHEREAS, said records, documents, instruments, books, or papers are not within
the category of items which are forbidden to be destroyed.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Poway
as follows:
1. That the City Clerk is hereby authorized to destroy the City records,
documents, instruments, books or papers under her charge, as described in Exhibit "A"
without making a copy thereof.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway,
California, at a regular meeting thereof this 16th day of March, 1999.
ATTEST:
?
~yor
£or)-Ann~ Peoples, citY ~;lerk
Resolution No. 99-015
Page 2
STATE OF CALIFORNIA )
)
COUNTY OF SAN DIEGO )
I, Lori Anne Peoples, City Clerk of the City of Poway, do not hereby certify under
penalty of perjury that the foregoing Resolution No. 99-015 was duly adopted by the City
Council at a meeting of said City Council held on the 16th day of March, 1999, and that it
was so adopted by the following vote:
AYES: EMERY,
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
GOLDBY, HIGGINSON, REXFORD, CAFAGNA
Lori ~nne Peoples, City Cle]~k
City bf Poway
Resolution No. 99- 0:~5
Page 3
EXHIBIT "A"
CITY CLERK (CC)
CC-091 - Unsuccessful Bids - 1995
CC-093 - Plans and Specs for Unsuccessful Bids - 1993-1996
CC-098- Unsuccessful Bids- 1996
CC-102- Unsuccessful Bids- 1996
Statement of Economic Interest- Form 730 - 1991
CUSTOMER SERVICES (CT)
CT-024
CT-026
CT-029
CT-042
CT-043
CT-044
CT-045
CT-056
CT-064
CT-065
CT-071
CT-085
CT-092
CT-093
CT-095
CT-096
CT-097
CT-098
CT-100
CT- 102
CT-108
Water and Sewer Registers 1/87 thru 3/88
Water and Sewer Registers 11/85 thru 10/86
Water and Sewer Registers 6/87 thru 4/88
Water and Sewer Registers 12/88 thru 8/89
Water and Sewer Registers 8/88 thru 4/90
Water and Sewer Registers 1/88 thru 3/89
Water and Sewer Registers 5/88 thru 9/89
Collection Agency lists 7/88 - 12/90
Landscape audits, 1992, correspondence 1991/1992, purchase orders FY
92/93, ULFT rebates issued by DART
DART, warrants FY 92, speakers for schools, appeals base file, annual
rainfall data, SDG&E lightbulbs, press releases, 1992, landscape
evaluations, waterwise landscape awards 1992
Ambulance Billing 1/91 thru 6/93
Water Billing Reports 1994
Bingo License & Financial Reports 1994-95
Water Stubs 9/19/95 thru 1/22/96
Water Stubs 1/23/96 thru 6/5/96
Closed Businesses (A-F) 1/1/96 thru 6/14/96
Closed Businesses (G-P) 1/1/96 thru 6/14/96
Closed Businesses (R-Z) 1/1/96 thru 6/14/96
Ambulance Invoices 1/1/91 thru 7/1/93
Water Stubs 6/6/96 thru 10/4/96
Closed Businesses (A-Z) 6/14/96 th ru 12/31/96
FINANCE (FN)
FN-001
FN-024
FN-056
FN-057
FN-083
General ledger schedules, parking citations,I/86 thru 6/87
Canceled bonds and coupons, 1987-1988
Audit work papers FY 86-87, Investment reports FYS 85-88
W-2 employee earnings, 1985-1987
Audited demands, 6/84-6/26/86, warrant register FY 86-87
Resolution No. 99-0].5
Page 4
FN-084
FN-085
FN-088
FN-089
FN-101
FN-104
FN-105
FN-107
FN-108
FN-109
FN-110
FN-111
FN-131
FN-132
FN-134
FN-135
FN-136
FN-137
FN-138
FN-139
FN-141
FN-145
FN-148
FN-152
FN-153
FN-154
FN-155
FN-156
FN-157
FN-158
FN-159
FN-160
FN-161
FN-162
Fish licenses FY 82/83 - FY 88/89, W-2's FY 87/88, PERS FY 82/83 -83/84
PERS FY 86/87-FY 87/88, P/R journal entries FY 86/87
Journal entry backup 12/88-6/89, central supply requisitions
Journal entry backup 6/89 - 6/90, central supply requisitions
Orchard water chks 11/74-5/81, P/R & NP reconciliations 89/90
Audited demands FY 88/89, NP distribution 7/89-3/90
NP distribution 7/88-6/89
W-2's- 1988, journal entry backup FY 87/88
Closed investments, advanced savings & loan to First Republic Thrift &
Loan, 7/1/88 thru 4/30/91
Closed investments, First Savings & Loan Assoc. to Pacific Western Bank,
7/1/88 thru 4/30/91
Investment Brokers: First Certified, GNMA- 1989, United Capital, 9/30/87-
6/30/88, Pain Webber FY 1986, Smith Barney, 10/31/87-8/25/89, MCG
Portfolio 6/30/87 - 2/28/89, Underwood Neuhaus, 1/88-9/88, Pacific
Western National to Wilshire Center, 7/1/88 - 4/30/91
Investment schedule 10/31/85-6/86, cash balance worksheet 7/87-12/89,
certificate of deposit worksheet, 7/7/87-2/28/89, MOU Comp Pkg. FY 82-83,
PERS 82-85
Cash receipts FY 90-91 DP #5088-5134
Cash receipts FY 90-91 DP #5135-5185
Cash receipts FY 90-91 DP #5261-5359
Cash receipts FY 90-91 DP #5360-5438
Cash receipts FY 90-91 DP #5439-5509
Cash receipts FY 90-91 DP #5511-5539
Cash receipts FY 90-91 Lake Poway 6/1/90-12/31/90
Cash receipts FY 90-91 Lake Poway 1/1/91-6/30/91
Canceled P/R checks, void P/R checks, payroll canceled checks FY 90-91
Audited demands FY 89-90, labor distribution FY 88-89, FY 89-90
PERS FY 81-82, FY 82-83, FY 85-86, FY 88-89, FY 89-90
Closed investments, miscellaneous FY 91-92
NP 1990-1991, A-B misc.
A/P 1990-1991 BSN Sports West to Body Gallery
A/P 1990-1991 Boland to California Stamp Co.
A/P 1990-1991 California Teamsters to Dept. Fish & Game
A/P 1990-1991 Dept. of Health to Esgil Corp.
NP 1990-1991 Esgil to Fuhrmann
NP 1990-1991 G misc. to Honda-Suzuki of Poway
NP 1990-1991 Horizon Network Systems to Kutzner
A/P 1990-1996, L misc. to MacPheerson
NP 1990-1991, Marden to O misc.
Resolution No. 99-0:~5
Page 5
FN-163
FN-164
FN-165
FN-166
FN-167
FN-168
FN-169
FN-170
FN-171
FN-172
FN-173
FN-189
FN-190
FN-191
FN-194
FN-196
FN-197
FN-198
FN-199
FN-200
FN-202
FN-214
FN-236
FN-240
FN-241
FN-242
FN-243
FN-244
FN-245
FN-257
FN-259
FN-260
FN-261
FN-284
NP 1990-1991
NP 1990-1991
NP 1990-1991
NP 1990-1991
NP 1990-1991
NP 1990-1991.
NP 1990-1991.
NP 1990-1991.
NP 1990-1991.
NP
Photo Express to Pacific Bell
Pacific Bell to Perez Electric
Personal Assistance Service to Petty Cash - General
Petty Cash General to Postmaster
Poway Chamber of Commerce to Quigley Communications
R misc. to St. Bartholomew's
Samala to Smart & Final
Smith to Thompson
Time to US West Cellular
1990-1991. V misc. to Y-Z misc.
Cash receipts FY 91/92, Lake Poway
Property tax rolls 1985-88, secured assessment rolls 1988
Time cards - 4/1/92 thru 6/30/92
Time cards - 1/1/92 thru 3/30/92
Payroll reports, 1991
Payroll master maintenance- 1991
Cash balance worksheet 1/90-12/91, warrant request cover letters 90-91, daily
investment log 83-88, W-2 forms 1989, CD purchase worksheets 3/89-6/90,
W-2 forms 1987-1989, RDA time cards 1987-1990, 1099 forms - 1989
Physical inventory 1986-1987, general investments 1982-1990, flexible benefits
1988-1990, CPA bid file, State Controller's report 1983-1990, Gas Tax/Street
Tax 1985-1988
NP distribution 1990-1992, NP paid 1987-1988
Audited demands 1991-1992, A/P distributions 7/91 - 12/91
Journal entry backup FY 92/93, bank investment folders 9/92 - 3/93
Cash receipts FY 91/92, outstanding warrants FY 91/92, cleared warrant list
FY 91/92
PERS 1982-1985
Time Cards - 3rd quarter 1992
Time Cards - 4th quarter 1992
Time Cards - 1st quarter 1993
Time Cards - 2nd quarter 1993
Time Cards - 3rd quarter 1993
PERS reports FY 91/92, investment pool - County 90/93, employer paid
benefits FY 91/93, rental rates for equipment FY 88/89
Audit workpapers FY 91/92, budget workpapers FY 90/93, budget review
midyear FY 91/92, cash flow reports FY 91/93, wire transfer letters FY 91/93,
Sympro Software Correspondence
1099 Forms 1990-1991, audit workpapers FY 90-91, W-2 workpapers 90-91
Cash balance worksheets 92-94, investment folders- broker/bank
Audited demands FY 92-93, A/P distribution 1/92 - 6/92
Resolution No. 99-015
Page 6
FN-285
FN-296
FY-298
FN-323
FN-366
FN-367
FN-407
FN-496
FN-497
FN-498
FN-501
FN-502
FN-507
FN-508
Audited demands FY 90-91, A/P distribution 7/92 - 12/92
Budget adjustment FY 88-93
Receipt books 1992-1993
Payroll reports - 1993
Business registration cards, State Board of Equalization, registration control
records, closed businesses 1980-1995
Business registration cards, State Board of Equalization, registration control
records, active businesses 1980-1995
Audit workpapers, FY 87/88, 88/89, 89/90, financial audit workpapers, CAFR
FY 87/88, 88/89, 89/90
Payroll Journal FY 83-84
Payroll master files - 1982-1985
Payroll 1981-1985
General ledger schedules 77-80
General ledger schedules 77-80
Appropriations ledger- 1/83 thru 5/84
Appropriations ledge - 1/83 - 5/84
FIRE DEPARTMENT (FD}
FD-023
FD-024
FD-025
Incident Reports, 9/1/87 through 2/28/88
Incident Reports, 3/1/88 through 7/31/88
Incident Reports, 8/1/88 through 12/31/88
PERSONNEL(PE)
PE-037
PE-043
PE-046
PE-047
PE-048
PE-051
Unsuccessful applications, 1993
Unsuccessful applications, 1993
Leave requests, 1993
Leave/vacation requests, 1993
Unsuccessful applications, 1993
Unsuccessful applications, 1994
PLANNING (PL)
PL-075 Temporary Use Permits, tUP 90-01 thru tUP 90-82
PL-127 Temporary Use Permits, TUP 93-01 thru TUP 93-90
Resolution No. 99-015
Page 7
PURCHASING (PR)
PR-043
PR-044
Pr-035
Closed purchase orders 1993-94, A thru 3
Closed purchase orders 1993-94, F thru N
Closed purchase orders 1993-94, O thru Z
REDEVELOPMENT AGENCY (RA)
RA-001
RA-004
Parkway Business Center 1988-1990, Pomerado Rd.., soundwall
easement, Wal Mart Stores, Inc.
Redevelopment & Housing Committee meeting packets 1988 thru 1993