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Res 00-006RESOLUTION NO. 00- 006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AUTHORIZING THE CITY DEPARTMENT HEAD TO DESTROY CITY RECORDS AFTER THE SAME ARE NO LONGER REQUIRED WHEREAS, Government Code Section 34090 authorizes City Department Heads to destroy certain City records, documents, instruments, books or paper, under their charge, without making a copy thereof, after the same are no longer required, with the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, this Council proposes to grant such approval for the destruction of the records, documents, instruments, books or papers more particularly described in Exhibit "A" having been determined by the City Clerk to be no longer required; and WHEREAS, said records, documents, instruments, books, or papers are not within the category of items which are forbidden to be destroyed. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Poway as follows: 1. That the City Clerk is hereby authorized to destroy the City records, documents, instruments, books or papers under her charge, as described in Exhibit "A" without making a copy thereof. PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway, California, at a regular meeting thereof this 8th day of February, 2000. ATTEST: Mi~ ayor Resolution No. 00- 006 Page 2 STATE OF CALIFORNIA ) ) ss COUNTY OF SAN DIEGO ) I, Lori Anne Peoples, City Clerk of the City of Poway, do hereby certify under penalty of perjury that the foregoing Resolution No. 00- 006 was duly adopted by the City Council at a meeting of said City Council held on the 8th day of February, 2000, and that it was so adopted by the following vote: AYES: HIGGINSON, GOLDBY, EMERY, REXFORD, CAFAGNA NOES: NONE ABSTAIN: NONE ABSENT: NONE Loti A-nn~-Peoples, Ci~ Clerk City of Poway EXHIBIT "A" Resolution No. 00- 006 Page 3 FINANCE (FN) FN-062 FN-090 FN-174 FN-175 FN-176 FN-177 FN-178 FN-179 FN-180 FN-181 FN-182 FN-183 FN-212 FN-215 FN-216 FN-217 FN-218 FN-219 FN-220 FN-221 FN-222 FN-223 FN-224 FN-225 FN-226 FN-227 FN-228 FN-229 FN-230 FN-231 FN-232 FN-233 FN-234 FN-239 FN-252 FN-253 Fixed Assets FY 87/88, Fiscal Agent Statement FY 85-87 Journal Entry Backup 7/89 - 10/90, Central Supply Requisitions Cash Receipts FY 91/92 - Lake Poway Cash Receipts FY 91/92 Cash Receipts FY 91/92 Cash Receipts FY 91/92 Cash Receipts FY 91/92 Cash Receipts FY 91/92 Cash Receipts FY 91/92 Cash Receipts FY 91/92 Accounts Payable FY 91/92 Accounts Payable FY 91/92 Accounts Payable 1992-93 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts Payable 1991-92 Accounts PaYable 1991-92 Accounts Payable 1991-92 Water Meter Readings 1991-92 Medicare Register 1993; Time cards 1993 Overtime Register 1993 Resolution No. 00- 006 Page 4 FN-254 FN-256 FN-262 FN-263 FN-264 FN-265 FN-266 FN-267 FN-268 FN-269 FN-270 FN-271 FN-272 FN-273 FN-274 FN-275 FN-276 FN-277 FN-278 FN-279 FN-280 FN-281 FN-282 FN-283 FN-300 FN-336 Teamster Register 1992; Payroll Warrants 1992 Accounts Payable 1991-92 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Accounts Payable 1992-93 Property Tax Roll 1989-90 Reconciliations FY 92-93; Customer Service Write-Offs FY 91-92 PERSONNEL (PE) PE-050 PE-054 PE-057 Leave Requests 1994 Leave Requests 1994 Unsuccess~lApplications 1994 PURCHASING (PR) PR-040 PR-046 PR-048 PR-050 Closed Claims 1992-93 Closed Bids 1994 Closed Claims 1993-94 Closed Bids 1995 Resolution No. 00-006 Page 5 REDEVELOPMENT (RA) RA-005 RA-006 RA-009 RA-011 RA-012 Housing Rehabilitation Program - Rejected Applications 1994-96 Housing Rehabilitation Program - Rejected Applications 1994-96 Chronological Files 1991-95 Auto Dealers 1991-94 Auto Dealers 1987-1990 PLANNING (Pl) PL-128 Temporary Use Permits 1994 CUSTOMER SERVICE (CT) CT-077 CT-099 CT- 109 CT-110 CT-111 CT-112 CT-113 CT-114 Water Service Applications 1991-92 Bingo Financial Reports 1995-96 Water Stubs 1996-97 Water Stubs 1997 Ambulance Write-Offs 1987-93 Water Stubs 1997 Closed Business Certificates 1997 Closed Business Certificates 1997 FIRE DEPARTMENT (FD) FD-029 FD-030 FD-031 Incident Reports 1989 Incident Reports 1989 Incident Reports 1989 CITY MANAGER (CM) CM- 113 CM-116 CM-119 CM-120 CM-121 CM-123 CM-125 Mail Log 1993-97; Purchase Orders 1995-96 Chronological Files 1994-96 Poway Grade 1985-92; Scripps Community Plan Western Theme Park; Hamann Construction Puff Files 1502-00 - 1980-91 Puff Files 602-02 - 1993-96 Poway Business Centers; Poway Property Owners