Res 01-006RESOLUTION NO. 01- 006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA
AUTHORIZING ACCESS TO SALES AND USE TAX RECORDS
PURSUANT TO REVENUE AND TAXATION CODE SECTION 7056
AND RESCINDING RESOLUTION NO. 00-082
WHEREAS, sales tax revenues can be increased through a system of continuous
monitoring, identification and correction of "point of sale" allocation errors; and
WHEREAS, an effective program of sales tax management will improve
identification of sales tax opportunities as they relate to economic development and
provide for more accurate sales tax forecasting; and
WHEREAS, the City desires the combination of data entry, report preparation, and
data analysis necessary to effectively manage the municipal sales tax base and recover
revenues erroneously allocated to other jurisdictions and allocation pools.
NOW, TH EREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
Section 1. The following City officials are hereby authorized to receive and review
sales and use tax allocation information from the State Board of Equalization:
City Manager
Director of Administrative Services
Deputy Director of Administrative Services
Director of Redevelopment Services
Economic Development Manager
Finance Manager
Section 2. The following independent contractors for the City of Poway are hereby
also authorized to receive and review sales and use tax data received from the State
Board of Equalization:
Hinderliter, de Lamas & Associates
Economic Development Systems (limited term through June 30, 2002)
Section 3. The City of Poway hereby certifies that Hindediter, de Lamas &
Associates and Economic Development Systems:
A. Have a current confidentiality contract with the City to receive sales and
use tax records; and
Resolution No. 01-006
Page 2
B. Are required by that contract to disclose information contained in, or
derived from, those sales and use tax records only to an officer or employee of the City
who is authorized by this resolution to examine the information; and
C. Are prohibited by that contract from performing consulting service for a
retailer during the term of that contract; and
D. Are prohibited by that contract from retaining the information contained in,
or derived from those sales tax records, after that contract has expired.
Section 4. Information obtained by examination of Board records shall be used only
for purposes related to the collection of local sales and use taxes by the Board, and for
municipal revenue forecasting and verification.
Section 5. This resolution supersedes all previous authorization.
Section 6. The City Clerk shall certify to the adoption of this Resolution and send a
certified copy to:
State Board of Equalization
Local Revenue Allocation Section
P. O. Box 942879
Sacramento, CA 94279-0027
Attention: Anna Madden
Section 7. Resolution No. 00-082 is hereby rescinded.
PASSED, ADOPTED AND APPROVED by the City Council of the City of
Poway at a regular meeting this 6th day of February 2001.
ATTEST:
E-or~ Anne Peoples, City C~rk
y~eputy M~yor
Resolution No. 01-006
Page 3
STATE OF CALIFORNIA )
)SS
COUNTY OF SAN DIEGO )
I, Lori Anne Peoples, City Clerk of the City of Poway, do hereby certify under penalty
of perjury that the foregoing Resolution No. 01- 006 was duly adopted by the City Council
at a meeting of said City Council held on the 6th day of February 2001, and that it was so
adopted by the following vote:
AYES: EMERY, GOLDBY, HIGGINSON, REXFORD
NOES: NONE
ABSTAIN: NONE
ABSENT: CAFAGNA
-"~(Jri A~n6 156oPles, City ~erk