Item 14 - Report of Admin Action Taken on City Council/Public Inquiry Items
AGE.'IDA RFPORT Sn~lARX-
TO: Honorable Mayor and Members of the City Council
FROM: James 1. Bowersox, City Man~
INITIATED BY: John D. Fitch, Assistant City Manager1':\ l//
Penny Riley, Senior Management AnalY~
DATE: June 4, 1996
SUBJECT: Report of Administrative Action Taken on City Council-Initiated and Public
Inquiry Items
ABSTRACT
A policy for the disposition of issues introduced at Public Oral Communications or under a City
Councilrnember's agenda item has been established by the City Council, Council requested staff to work
directly with concerned citizens on issues and report the conclusions of those discussions in a report for the
Consent Calendar, This report covers the period of March 26,1996 though May 13, 1996,
ENVIRONMENTAL REVIEW
Environmental review is not required for this agenda item according to California Environmental Quality
Act guidelines.
FISCAL IMPACT
There is no fiscal impact,
ADDmONAL PUBLIC NOTmCATION AND CORRRl\PONDENCE
None.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
ACTION
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JUN 4 1996 ITEM 1 4
CITY OF PO\\AY
AGENDA REPORT
Th. report.. induded on the C~ent Cal~.. Th.... wtN be no .epar.e dtecu..ion of the report prior to appro..... bv the City Council
unl.. ~ of the Counc:iI. ~aff or pubic r~uMt it to be remov~ from the C~ent Calendar II"Id diecu...d .eparllttMy. If you wi.h
to he.... thie report pulled for cMCUMion, ~... fil out . ,lip indic8ting the report number and gi.... it to the City Clerk prior to the beginning
of the City Council mrMting.
TO:
FROM:
Honorable Mayor and Members of the City Council
James L, Bowersox, City Mana~
John D, Fitch, Assistant City Manager _.n/
Penny Riley, Senior Management Analysif-
INITIATED BY:
DATE:
June 4,1996
SUBJECT:
Report of Administrative Action Taken on
City Council-Initiated and Public Inquiry Items
BACKGROUND
At the March 22, 1994 City Council meeting, Deputy Mayor Emery discussed the City's practice
of responding to issues introduced at Public Oral Communications or under a City
Councilmember's agenda item. A policy for the disposition of such matters is outlined in
Resolution 86-13 5 (Exhibit A),
City Council requested staff to work directly with concerned citizens on issues and report the
conclusions of those discussions in a report for the Consent Calendar,
FINDINGS
This report of administrative action covers the period of March 26, 1996 though May 13, 1996,
Meeting I Topic Disposition
> ......-
Date > <
04/23/96 Barbara Creek Maintenance near Letter from Redevelopment Services
Swanson Powav Royal Deoartment
04/30/96 Gisela Traffic Signal Letter from Mayor
Koestner Synchronization
04/30/96 Geraldine Housing Plotting for Old Letter from Planning Services
Plum
PUBLIC ORAL COMMUNICATIONS
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JUN 4 1996 ITEM 14
Administrative Action
Agenda Report
June 4. 1996
Page 3
ENVIRONMENTAL REVIEW
Environmental review is not required for this agenda item according to California Environmental
Quality Act guidelines,
FISCAL IMPACT
There is no fiscal impact,
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
Attachment:
Exhibit A - Resolution 86-135
C:\DAT A\RPTIPUB1NQ3.RPT
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JUN 41996 ITEM 14
RESOWl'IOO NO. 86-13 5
A RESOLtmCN IE' 'niE CITY caJNCIL
IE' '!HE CITY OF F<:W.Y, CALIFORNIA,
ESrABLISHIOO PPO:E!X1RAL KJLES ro ro1PLY WITH
GCl'JE!N.1ENT OXlE SE:TIONS 54954. 2 AND 54954. 3
mERE'AS, except as provided therein, california Government Code Sections
54954.2 and 54954.3, effective January 1, 1987, establish limitations upon
discussing, and prohibit taking action upon itans of tusiness introduced at City
Ca.1ncil meetings rot net appearing on the agenda; and
WHEREAS, the City Ca.1ncil wishes to carq;lly with both the spirit and the
letter of said sections and to be as responsive to llSI1bers of the public as
possible; and
WHERE'AS, the City Attorney has opined that, except as provided in said
sections, the City Ca.1ncil should neither discuss nor act upon off-agenda it6!lS
initiated by staff or Ca.1nci1manbers; and
WHERE'AS, the City Attorney has opine:i that said sections do not prohibit
discussion of off-agenda itans introduce:i by the public provided that no action
is taken.
Na'l', '!=uRE, THE CITY caJNCIL OF THE CITY OF F<:W.Y, CALIFORNIA, roES
HEREBY AOOPl' 'mE FOI..r.a-1ING KJLES OF PRCCEDURE GOVERNING rrs MEETINGS o:::M-1ENCING
~ 1, 1987:
Section 1. ltans of business not appearing on a City council agenda and
introduced by a Ca.1ncilmember or by staff shall be referred autanatically and
without any discussion or action whatever by council to the City Manager (1) for
action by the City Manager if the llBtter is administrative in nature; or (2) for
placement upon a City Council agenda within four (4) weeks if the xm.tter
requires action by the Ca.1ncil. The City Manager shall report to the City
Ca.1ncil within four (4) weeks any administrative action taken. Nothing herein
shall prohibit or limit any councillllanber fran announcing or introducing at a
meeting of the Ca.1ncil any llBtter of concern to such Ca.1ncilmember.
Section 2. ltans of business not appearing on a City council agenda and
introduced by a nanber of the public xm.y be discussed by the City Council, but
no action shall be taken thereon. All such it6!lS shall be referred autarati-
cally and without any action whatever to the City Manager (1) for action by the
City Manager if the llBtter is administrative in nature; or (2) for placement
upon a City Camcil agenda within four (4) weeks if the llBtter requires action
by the Ca.1ncil. The City Manager shall report to the City Ca.1ncil within four
(4) weeks any administrative action taken.
PASSED, AOOPl'ED AND APPRJVED, by the City council of the City of Pa"lay,
california, at an adjourned regular meeting thereof this 11th day of Decanber,
1986.
. ~"--
Bruce J.
ATTEST:
m~:.-. t ';)L'.t.I.:-,t::
Marjorie K. wahlsten, City Clerk
\
JUN 4 1996 ITEM 1 4
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