Item 15- Library Advisory Committee Recommended Funding for Poway Library
AGE~A REPORT SL~L\fARY
~.
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Man~
INITIATED BY: John D. Fitch, Assistant City Manager'-1'
Robert L. Thomas, Director oC Community Se
Patrick R. Foley, Senior Management Analyst
DATE: June 4,1996
SUBJECf: Library Advisory Committee Recommended Funding Cor the Poway Library in FY
1996-97
ABSTRACT
The Library Advisory Committee is recommending a $72,000 budget for the library in FY
1996-97. The proposed budget represents a slight increase over the $71,165 budgeted in
FY 1995-96. The proposed budget includes: (1) funding for a part-time children's
librarian at 30 hours per week, (2) the purchase of 40 books per month, (3) UMI
Proquest System, (4) San Diego Union-Tribune on compact disc, (5) LA Times and NY
Times, on computer disc, (6)books on tape, (7) reference book updates, (8) books for
young ch i 1 dren, (9) computer hardware, (10) phonedisc, and (11) contingency funds for
equipment maintenance. It is recommended that the City Council approve the $72,000
library budaet for FY 1996-97 as proDosed by the Library Advisory Committee.
ENVIRONMENTAL REVIEW
This item is not subj ect to CEQA review.
FISCAL IMPACT
The $72,000 will have to be appropriated from the General Fund in FY 1996-97.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional notification sent to Library Advisory Committee and County Library staff.
RECOMMENDATION
It is recommended that the City Council approve the $72,000 library budget for FY 1996-
97 as aroaosed by the Library Advisory Committee.
ACTION
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JUN 4 1996 ITEM 1 5
~ AGENDA REPORT
CITY OF POW A Y
This report is included on the Consent Calendar. There will be rlO separate discussion of the report prior to approval by the
City Councd unless members of the Council. staff or public request ,t to be removed from the Consent Calendar and
discussed separately. If you wish to nave this report pulled fOf diSCUSSion. please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO:
Honorable Mayor and Members of the City Council
James L. Bowersox, City Mana~
John D. Fitch, Assistant City Manager~-
Robert L, Thomas, Director of Community Services
Patrick R. Foley, Senior Management Analyst
FROM:
INITIATED BY:
DATE:
June 4, 1996
SUBJECT:
Library Advisory Committee Recommended Funding for the poway
Library in FY 1996-97
BACKGROUND
On April 17, 1996, the Library Advisory Committee considered a proposed
library budget of $72,000 for FY 1996-97. The budget (Attachment 1) proposed
by the committee includes the following items:
7,900
3,670
1,514
2,725
167
2,300
5,500
3,800
4,216
1.000
$72,000
i
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JUN 41996 ITEM 1 5
Children's librarian
(continue funding position at 30 hours per week)
Baker & Taylor Best Seller Purchase Plan
(continue to purchase 40 books per month)
UMI Proquest System
General periodicals ondisc
Business Dateline ondisc
San Diego Union-Tribune ondisc
LA Times and NY Times ondisc
U.S. phone books ondisc
Books on tape
Reference book update
Books for young children
Computer hardware
Contingency funds
Tota 1
ACTION:
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$30,958
8,250
Agenda Report
June 4, 1996
Page 2
FINDINGS
The Library Advisory Committee is recommending a $72,000 budget in FY 1996-97,
To better meet the need of the Poway patrons, the FY 1996-97 budget reflects
the deletion on some materials and the addition of others, The following is a
brief summary of the changes to the proposed budget.
Newspaper Abstracts Ondlsc
This item has been eliminated from the FY 1996-97 budget due to the cost
($2,755) and the ability of patrons to find more current information on the
Internet.
LA Times and NY Times on Compact Disc
Both of these newspapers were previously purchased on microfilm. The
newspapers will now be purchased on compact disc at a much lower cost then the
microfilm. The compact discs also contain the index for these newspapers,
therefore, the costs for a separate paper index can be eliminated from the
budget.
Internet Access Costs
The cost for Internet access ($3,055) is being provided by the County library
as of March 22, 1996.
San Diego, Union-Tribune Ondlsc
Since patrons can easily access national and international news, the FY 1996-
97 budget proposes providing the San Diego-Union Tribune on compact disc for
access to local news at a cost of $1,514,
Phonedisc
The phonedisc is new to the FY 1996-97 budget and provides access to phone
books from major cities in the United States at a cost of S167.
Books on Tape
Due to the high demand, it is proposed that the books on tape budget be
increased from $1,500 to $2,300 in FY 1996-97.
JUN 4 1996 ITEM 15
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Agenda Report
June 4, 1996
Page 3
Computer Hardware
To accommodate the LA Times and NY Times on compact disc will require the
addition of another computer workstation at a cost of $4,216,
Contingency Funds
Most of the computer equipment is under a four year warranty, therefore, the
equipment maintenance contingency fund has been reduced from $3,000 to $1,000,
ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMPACT
The $72,000 will have to be appropriated from the General Fund in FY 1996-97,
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional notification sent to Library Advisory Committee and County Library
staff.
RECOMMENDATION
It is recommended that the City Council approve the $72,000 library budget for
FY 1996-97.as proposed by the Library Advisory Committee.
JLB:JDF:RLT:PRF
Attachment:
1 - Proposed Library Budget
E:8CITyeAGENDAeo604LBRY.COH
JUN 4 1996 ITEM 15
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PROPOSED BUDGET FOR CITY OF POWAY 1996/7
I. CHILDRE~'S LIBRARIAN 30 hours per week
A Childn:n':; Libr~rian i:; a ncce:;:;ity in this community
Toddler, preschool and school-age children's programs are
excellent ways to instill a love of reading and libraries.
Library tours and lessons are very necessary, as is reference
assistance
II. UMI PROQUEST SYSTEM
General Periodicals Ondisc
This CD ROM product indexes 450 magazine titles and
includes full image for over 250 magazine titles. [t is in
constant use by many members of the community for many
different reference needs,
Business Dateline
This CD product consists of full-text regional business
journals including San Diego Business Journal alld San Diego
Daily Transcript, This workstation is in constant
demand with patrons looking for employment, those
interested in stocks and mutual funds and students doing
reports related to business, Significant topic areas are:
company profiles, real estate markets, industry regulations
and new product development
m. SAN DIEGO UNION ON COMPACT DISC
NewsBank produces this product which is both an index and
full-text of the San Diego Union.
IV. LA TIMES (1997) (on microfilm)
The library only keeps two week's worth of back issues so
having this information in some format is important.
LA TIMES INDEX (PAPER FORMAT)
OR
LA TIMES ON COMPACT DISC (index built into system)
V. NEW YORK TIMES (1997) (on microfilm)
NEW YORK TIMES INDEX (PAPER FORMAT)
OR
NEW YORK TIMES ON COMPACT DISC (This special
price, which represents 30% off, is available only until July 15,
1996 and includes current year and two years back),
VI. PHONEDISC POWERFINDER 96
This 5 Disc set includes 100 million residential and business
Attachment
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$30.958.00
$7,900.00
$3,670.00
$1,514.00
$1,402.00
$1,024.00
($ 940.00 )*
$2,352.00
$ 806.00
( $1,78500)*
$ 167.00
JUN 4 1996 ITEM 1 5
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listings indexed by name, address, phone number and business
type Searching can be done by name, address, business type,
S[C code and phone number
VII. BAKER AND TAYLOR BEST SELLERS
Our new book shelves get the most activity of any place in
the library Approximately 40 best sellers will be selected
each month and the bills will be paid upon receipt of the invoice.
Patrons are thrilled to find best sellers on our shelves without
having to request them, More than 70% of the collection is in
constant circulation.
$8,250.00
VIII. BOOKS ON TAPE $2,300.00
This collection continues to be extremely popular with
commuters. It is very rare to find more than 5% of the
collection left on the shelves,
IX. REFERENCE BOOK UPDATE $5,500.00
We are known for our excellent business reference tools, They
must be current to be of any value and many are quite
expensive,
X. BOOKS FOR YOUNG CHILDREN $3, 800.00
With an average of 50 children attending our programs,
demand for new materials has dramatically increased,
Concept books with large pictures and print are needed
for toddlers and preschoolers, These books encourage
fundamental skills and beginning reading habits,
Easy reader books are books that children can read on their
own, emphasizing basic phonic skilIs, First graders in this
community are all assigned a number of books to read in the
Rolling Reader Program. Both volunteers and children
are told to find these books at their public library,
Easy-reader biographies for 2nd and 3 rd graders get requested
with frequency, We have biographies for older children but
very little for this level.
XI. COMPUTER HARDWARE
Two Disc Changers (each has six disc capacity). $ 600.00
Two Cables $ 50.00
Color Monitor $ 300.00
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8 Megabytes of Memory $ 200.00
XU. CONTINGENCY FUNDS $ 1,000,00
This money should be set aside for repair or replacement of
CD ROM or other computer equipment.
Or if LA Times and New York Times are purchased in compact disc
format instead of microfilm with paper indices.
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Total $71,793.00
otal ($68,934.00)
JUN 4 1996 ITEM 1 5
Page ..
EXPLANA nON OF CHANGES
The following information refers to 1995/96 budget.
ItemU
Newspaper Abstracts Ondisc has been eliminated from the budget this year for a variety of
reasons: cost ($2,755); ability to find more current information on the Internet; and frustration of
patrons, The product indexes 5 major V.S, newspapers but Poway Library only has the full text of
2 of these papers (the New York Times and LA Times on film), When patrons would find a great
abstract for the Wall Street Journal, Boston Globe or the Washington Post, they would have to
go to another library to get the full article
Item VII
San Diego County Library will be paying for access to the Internet as of March 22, 1996.
The following information refers to 1996/97 budget
Item ill
The library only keeps two week's worth of the San Diego Union in hard copy. Since patrons can
easily get national and international news on the Internet, it would be very helpful to be able to
access local news on compact disc,
*Items IV & V
In the past, the LA Times and New York Times have been purchased in microfilm format
Newspaper Abstracts Ondisc indexed these papers. Due to the expense, as well as frustration to
patrons, it is proposed that Newspaper Abstracts Ondisc, be eliminated (for reasons mentioned
above), The paper format of the indices would then need to be purchased, A less expensive
alternative is buying these newspapers on compact disc, Patrons find the microfilm awkward and
cumbersome, They would greatly prefer using products on compact disc, The one big negative to
getting these papers on compact disc is - one workstation would have four full-text products on it
and only one person at a time could use it There is some likelihood that more memory and
another disc changer would need to be purchased, as welL
Item Vl
This branch currently gets "hand-me-downs" of I'honefiche ( phone books from major cities in
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the United States on microfiche), They are cumbersome to use and are very out-of-date
PhoneDisc is an excellent product which is reasonably easy to use and very inexpensive
Item VIII
Due to extremely high demand, it is suggested that the books on tape budget be raised from
$1,500 to $2,300.
Item XI
In order to add 4 or possibly 5 new CD ROM products to one of the workstations, additional
hardware, etc, is necessary, Additional disc changers have to be added to accommodate the new
products. PhoneDisc alone would use up 5 slots, The color monitor currently in the workstation
will not work with Windows which is necessary to run some of these products, In addition, extra
memory is needed to run these products,
Item xn
Since most of our computer equipment is under a four year warranty, the budget for contingency
funds has dropped from $3,000 to $1,000,
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