Item 21 - Award of Bid Mobile Lifting System
AGE\'ll-.\. REPORT SnnfARY
.
TO:
Honorable :\<layor and Members of the City Council
James L. Bowersox, City Ma~ . ..-
John D. Fitch, Assistant City Manager-.' ' '
James R. Williams, Director of Public Services ~
Michael Lessig, Equipment Maintenance Supervi~
FROM:
INITIATED BY;
DATE:
June 4, 1996
SUBJECT:
Award of Bid for Mobile Lifting System at the City's Vehicle Maintenance Facility
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ABSTRACT
On October 19, 1995 bids were opened for a heavy-duty mobile lifting system for trucks at the City's Vehicle
Maintenance Facility, The City's current lift system is inadequate to allow staff mechanics to perform the
necessary repair and maintenance on the larger City trucks and equipment.
It is recommended the City Council award the bid to Automotive Resources, Inc. in the amount of $28,883.00
ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMP ACT
Sufficient funds have been budgeted in Account 0401-6130,
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report was mailed to the four bidders: GCS, 1nc" Challenger Lifts, Inc" Sefac Lift
and Automotive Resources,
RECOMMENDATION
It is recommended the City Council award Bid No, 013-95-96 to Automotive Resources, 1nc, In the amount
of $28,883 ,00.
ACTION
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JUN 4 1996 ITEM 2 1
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~ AGENDA REPOR'l
CITY OF POW A Y
This report is included on the Consent Calendar. There will be no separate discussion of the .eport pnor ~o approval by the
City Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and
discussed separately. If you wish to have this report pulled for discussion, please fill out a Slip Indicating the report number
and give it to the Cty Clerk prior to the beginning of the City Council meeting
TO:
FROM:
Honorable Mayor and Members of the City Council
James L. Bowersox, City Mana~
. J
John D. Fitch, Assistant City Manager V)
James R. Williams, Director of Public Services ~
Michael Lessig, Equipment Maintenance Supervis~
INITIATED BY:
DATE:
June 4, 1996
SUBJECT:
Award of Bid for Mobile Lifting System at City's Vehicle Maintenance
Facility
BACKGROUND
On October 19, 1995 bids were opened for a heavy-duty mobile lifting system for trucks at the City's
Vehicle Maintenance Facility, The existing mechanical lifting system is not sized to support the
larger trucks and equipment used by the City such as fire trucks, the Boom Truck, Vactor, etc..
It is recommended the City Council award the bid to Automotive Resources, Inc. in the amount of
$28,883.00
FINDINGS
Staff reviewed all bids and found three of the four bids did not meet the required specifications. The
high bidder, Automotive Resources, Inc, did qualify and met all specifications,
The four bids received were as follows:
GCS, Inc,.............,........................,......,$ 21,293.00
Challenger Lifts, Inc................,..,....... $ 24,215.00
Sefac Lift & Equipment Corporation..,$ 25,894.00
Automotive Resources...... ,........,...... ,..$ 28,883.00
ACTION: l
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JUN 4 1996 ITEM 2 1
Award of Bid--Mobile Lift Svstem
June 4, 1996
Page :2
Although the low bidder GCS, Inc. did not meet City specs, they appealed to staff to perform a
demonstration of their hydraulic equipment (versus electric per City specs) once it became available.
following the demo in early April 1996, staff found the footings were not large enough to
accommodate larger tires and the equipment operated in a "jerky" fashion.
ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMP ACT
Sufficient funds have been budgeted in Account 0401-6130.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report was mailed to each of the four bidders: GCS, Inc., Challenger Lifts, Inc., Sefac
Lift & Equipment Corporation, and Automotive Resources.
RECOMMENDATION
It is recommended the City Council award Bid No. 013-95-96 to Automotive Resources, Inc. in the
amount of$28,883,OO.
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JUN 4 1996 ITEM 2 1
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SEf'AC un & ...QUlPMENT CORPORATION
7175 OAKLAND MILLS RQo\D A-d
COLUMBIA. MARYl..AND 21046
(410) 964-0806 . 1-800-826-.3486 . rAX: (410) 964-0877
4id-.S--3/-c/(; ~_~
13~~S C~\'ic Ce~~er
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A avis/on Of~
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CfT'y 1996
CfT'y M.4AIPF POw.
'II1GERS O'A 'y
~~~~ing on June 4, 1996 FFICE
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Mayer D~n Eigginso~
~::.~ ::'~ ?~~4i c::~ C00NCIL
?O~cV. CA. 920t4
?,~: :":-=T ;~:I. :::.
C i ~y C'Y~n': i l
D~a~ ~a','~r!C0u~~il Members.
! wculd li~e to p~eface this ty id~ntifying myself and
~equ~st tha~ you accept thi~ written testimony in lieu
of my physica: ap~ea~ance. The notice of this council meeting
was ~e~eivea at my office =n ~at~rdaYt May 25th and due to a
~ri:'~ c~~rni~~~~t that I arr u~~tle ~o change, I will be out of
ttl~ 2:a~e (,n ttlbt date.
~'J ~a~~ is D~an James ~cD:,~al~. My office is in my residence
which is loca~ed at 26268 28th Street, Highland CA. 92346. I
a~ ~~e Territory Manager for Sefac Lif~ & Equipment Corp.
~~fs: is a C~:umbia ~2rylanlj based corporation who is and has
~ee~ i~ the bLSi~~ss of rnanufa:tL~ing and dist~ibuting heavy
de:,. ;i:~ing eq~ipme~t for 25 years. We maintain warehouses
wi:~ ~:Lipmen: and replac~ment parts and employ full time
se:" .~~ ~'~~S('~11el in bot~ in Columbia Maryland and in Rialto
C3~ ifc:'r::,.=,.
_ ~~'~~~s~ :~~: the council re'liew the recommendation to award
th~ ~i~ ~is~et as ite~ Nc'. 22, to the high bidder, Automotive
R~s:~~ces. !~:. The finding2 s:ate ~~a: the reason to award
to the high bidder is that the other three bidders did not
meet a;! of the specifications, It should be noted here that
the s~~cificatlons dated Octcbe~ 1, 1995, bid No. 013-95-96.
j~s:~ite~ a s~~~ific product that is manufacturerd by
Epe:ifi~ s~?~lier. Acto~otive Resources. Inc. and in turn
~rcYid~s fer a situaticn where Au~ornotive Resources (HETRA1,
could be considered the only responsive bidder. As you can
see frcm the enclosure which is a copy of their printed
p~cdjc~ sp~cificatlon, th~s~ specs are nearly verbatim, This
tnen affords that bidder the opportunity to quote a higher
price to the city than they normally would have in a true
co~~et:tive bid situation. If it were understood and the
specifications were writ~en as such, that their intent was to
descri~e the ki~d of equ!pment required to meet a specific
scope cf work, in ~his case the lifting requirements of the
City of ?oway, you can be sure that the price bid by
Aut0~C~~V~ Resources would have much lower. Two recent
exa~~l~s of identical eq~lpm~nt packages would be the City of
Wasco CA. and the State of California (Calt~ansl. At Wasco
~hey t:~ less than we did in YOLr bid, At the State bid their
JUN 4 1996 ITEM 2 1
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price was less than $20,000,00. Nationally, I have many more
examples of this and could supply bid numbers and phone
numbers to confirm upon request.
It is noted in the Agenda Report Summary that a demonstration
0: 'hydraulic' lift was done and deemed not acceptable, This
is a radically new design for an above ground portable lift
that is still being refined. Sefac offers the electro-
mechanical screw mechanism very similar to what was called
for in the specifications, The only difference is that our
lift has the machine screw as opposed to the ball screw that
was lis~ed again in the specs, The threads on a machine screw
are just li~e a typical nut and bolt, It is a totally non-
reversible design meaning it has to be powered downward and
cannot ~nwind, The ball screw on the other hand, is one that
~L'st '-~:y (,n so~e de'lice external of the screw mechanism to
kee; ~ne load up in the air, This basic characteristic of the
I~';",-;-i::'.~ S':~~et-! mf:,:,.:-::cg it will nC1't unwind on top of a.nyone is
why it is the lift now being used exclusively by most high
usage shops including; The City of L.A" L.A.C.M.T.A, and
C.t.LTEA;;,2., Thel-E= is ail advarltag-::- te, the ball screw desigr; in
~ha~ it will raise a vehicle slightly fast~r than a machine
:,:.rE:t.J, h':'\"h=:V-::1" since:: n() speed requirement was listed in the
specifications it was assumed that this was not going to be a
consideration for the award, Normally, when raising a 30,000
to 40~000 pound vehicle the time it ta~e5 to get it up is not
es im~~~ta~t as being certain it will stay up in the ev~nt of
6 'f~i:ure' in the motor-gearbox mechanism.
We respectfully requeE~ that the council take another look at
~his solicit6~ion 6nd suggest that the other two low bidders
be given the opportunity to offer a demonstration of their
equiFm~nt. The pe~fo~mance of their" equipment at that
d~m0nstratio~ along with substantiation of past
perf0r~6nce and the c6pabJlity of providing the backup
service support, as well as perhaps a reference list of like
users, should also be used as criteria in making this award.
Even though we are sure that this was not the intent of the
spec writer but the simple fact is that the specifications as
they were written made it possible for there to be only one
bidder who could meet the required specifications.
Please feel free to contact me at 909-425-9634, if you have
anY';'..l,;;:stions.
Sincerely,
Sefac Lift & Equipment Corp,
g~1~?lT&D~
Dean J, McDonald
T~rFjt('ry ~~nager
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hetra
~orporation
SPEC - 1
6-1-87
Page 1 of 5
SPECIFICATION
HETRA MODEL HDML-6 HEAVY DUTY MOBILE LIFT
FOR BUSES AND TRUCKS
1. GEI\ERAL - This specification is for a heavy duty mobile lift, consisting
of four to six lifting posts which are capable of lifting 12 000 pounds per
post or up to 72 000 pounds with six posts. Each lifting post shall be
mobile and easily positioned to the wheels of the vehicle for lifting.
2. CONSTRUCTION - The construction of the mobile lift shall be in accordance
with American National Standard ANSI B153.1 - 1981. where applicable,
"Safety Requirements For The Construction, Care. And Use of Automotive
Lifts".
3. DETAIL SPECIFICATION
3.1 SUPPORT COLUMN - The support column shall be a single heavy duty
wide flange "H" beam, with a section modulus not less than 12.
The flanges of the beam shall be precision machined to allow smooth
operation of the lift carriage rollers. Three-quarter (3/4) diameter
holes on two (2) inch centers shall be drilled vertically in the web of
beam. to provide a detent for operation of the mechanical safety lock.
3.2 LIFT CARRIAGE - The lift carriage assembly shall form a box like
structure around the support column and be guided with four (4)
each flanged rollers. The bearings shall be self lubricating type.
,"equiring no lubrication. The Learing shafts shall insert from the
outside and provide for easy removal, for inspection or replacement
of rollers. There shall be a minimum distance of 3-inches between
the lift carriage .,;nd support base, when carriage Is lowering. to
eliminate any possible pinch point.
3.3 SUPPORT BASE - There shall be two (2) steel wheels on the support
base and two (2) steerable wheels. A hydraulic jack shall be mounted
on the steering end wheels and shall be capable of raising the base
above the floor five (5) inches. to provide adequate clearance when
moving lifting post over ramps, etc. If a vehicle is lifted before the
hydraulic jack is lowered, the hydraulic jack shall automatically re=
lease without damage to the jack or wheels. An OSHA approved
handle shall be attached to the steering wheels and be spring loaded to
the vertical position.
9990 Lee Highway, Suite 346, Fairfax, Virginia 22030-1704
(703) 359-6245 . (800) 545-6780 . FAX (703) 359-62G4
JUN 4 1996 ITEM 2 1
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SPECIFICATION - HDML-6
Page 2 of 5
3. DETAIL SPECIFICATION (continued)
3. LI MOTOR, BRAKE AND DRIVE - The motor shall be high performance,
wa ter proof, 208- 22 0 vol t, 3-phase, 60 hertz synchronous motor. The
motor shall not exceed 1.5 kw. The motor shall contain a spring loaded
brake. The brake shall have a means for attaching a handle which
allows manual release of the brake for lowering of lift should an elec=
trical power failure occur. A top mounted reduction gear box shall be
provided for COllnecUng the motor to the ball screw 3ssembly. The
control voltage shall be 100 volt and fused for protection.
3.5 BALL SCREW AND NUT - The mechanical lifting drive shall be a cir=
culating ball bearing screw shaft and nut. The seventy-two (72) ball
bearings shall be completely self-contained within the nut. There
shall be no separate or external races on the nut, for circulating the
ball bearings. To prevent mis-alignment between the ball screw shaft
and nut. a conical type bearing shall be provided between the nut and
lift carriage assembly. The ball screw assembly shall have a minimum
life of ten (10) years. The drive screw and nut shall have a safety
factor of 6.5 to yield based on a rated load capacity of 12 000 pounds.
Required lubrication of the ball screw shaft and nut shall not be more
than twice a year.
3.6 MECHAN ICAL SAFETY DEVICE - A mechanical wedge type safety device,
independent of the ball screw shaft and nut shall be provided. The
safety device shall automatically engage an,d lock the unit should any
of the following occu r: Ball screw shaft fail ; lifting nut fail; drive
chain fail; motor brake fail. A micro switch shall be provided which
automatically stops operation of all lifting posts when mechanical safety
lock engages.
3.7 PHASE CONTROL - An electrical sensing device shall be provided in
the system and shall perform the following functions: Automatically
select proper phase rotation; prevent unit from operating if any phase
is inoperative.
6-1-87
SPECIFICATION - HDML-6
Page 3 of 5
3. DETAIL SPECIFICATION (continued)
3.8 ELECTRICAL CONTROLS - The following electrical controls shall be
provided. All electrical components shall be water proof:
3.8.1 MAIN CONTROL BOX
3.8.1.1 Power On Switch.
3.8.2 LIFT IN G POST CONTROL BOX
3.8.2.1 Up and Down Switch (lighted switch, blinks on/off
when selector switch is in single post position,
stays on in multiple post position).
3.8.2.2 Emergency Stop Switch - Red mushroom palm operated
switch. Completely stops operation of all lifting posts
when actuated.
3.8.2.3 Up Limit Switch - Stops unit in upper most position.
3.8.2. q Lower Limit Switch - Stops the operation of unit when
lift assembly has fully reached the lowered position.
3.8.2.5 Mechanical Safety Lock Switch - Is actuated by the
ball screw nut when the mechanical safety lock engages.
3.9 LIFT CARRIAGE MOVEMENT DETECTOR - A device shall be provided
that detects the up and down movement of the lift carriage and if any
of the following occurs, stops operation of all lifting posts.
A. Lifting carriage does not move up or down.
B. Lifting carriage moves up or down faster or slower than other
lifting posts, by preset limit.
C. When lifting carriage is lowering, if carriage exceeds preset
lowering speed, safety lock will automatically engage.
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SPECIFICATION - HDML-6
Page II of 5
3. DETAIL SPECIFICATION (continued)
3.10 ELECTRICAL CABLES - A fifty (50) foot long power cable shall be
connected to the main control box. The cables which inter-connect
the follower lifting posts shall be a single multi-conductor cable
thirty-three (33) feet long. The outer sheath of all cables shall be
a material that will provide maximum resistance to wear and damage
and be impervious to fuels, oil or other fluids common in a vehicle
repair facil ity. The inter-connecting cables on one end shall have
a quick disconnect plug. Cables shall be safety yellow in color.
3.11 CONTROL BOX AND ELECTRICAL CIRCUITS - All wiring shall be
stamped with a number corresponding to same on electrical schema=
tic to assist in trouble shooting. All relays shall be of the snap in/out.
type for easy repair or replacement. All control boxes shall be '
gasket sealed to prevent the entry of moisture.
3.12 SPECIFIC SIZES AND CAPACITY
3.12.1 Capacity - Each post 12 000 pounds
II posts -
6 posts -
118 000 pounds
72 000 pounds.
3.12.2 Lifting Height - 63 inches.
3.12.3 Lifting Speed - 1.5 minutes.
3.12.11 Motor-1.5kw, 208-220 volt, 3-phase, 60 hertz.
3.12.5 Control Voltage - 11 0 vol ts .
3.12.6 Maximum Height - 86.5 inches.
3.12.7 Length - 115.3 inches.
3.12.8 Width - 111. 3 inches.
3.12.9 Turning Circle - 113.3 inches.
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SPECIFICATION - HDML-6
Page 5 of 5
4. ACCESSORIES
4.1 TRIPOD SUPPORT STAND (A8G-20) - The support stand shall have
a capacity of 14 000 pounds, with a cradle support pad. The stand
shall be adjustable from 47.25 inches to 78.75 inches, in increments
or 3-inches. Two wheels and a handle shall be provided for easy
moving of stand.
4.1..A. Spring loading for A8G-20 (Af- 20).
4.2 Screw fine adjustment for A8G-20 SP75.
4.3 REDUCT ION SLEEVES - For lifting smaller vehicles with tire sizes up .
to 8.25 x 20. Reduction sleeves shall be adaptable to the carriage
lifting forks. Two reduction sleeves per lifting post.
5. WARRANTY - Electrical Components - 1 year parts and labor; 8all screw
assembly and structure - two years, (first year parts and labor - second
year parts only).
6. MANUALS - Complete operation and service manuals with trouble shooting
information and parts breakdown shall be provided.
MANUFACTURER RESERVE THE RIGHT TO CHANGE SPECIFICATION WITHOUT
NOTICE
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