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Item 23.1 - Evaluation of Community Contributions Request from Poway lacrosse Boosters AGENDA RFPORT SUMMARY _. ~ TO: Honorable Mayor and Members of the City Council FROM: James L. Bowersox, City Mana~ INITIATED BY: John D. Fitch, Assistant City Manager Penny Riley, Senior Management~al~~ Scott Nespor, Management Interr;:;r.J DATE: June 4, 1996 SUBJECT: Evaluation of a Community Contributions Request from the Poway Lacrosse Booster Club C..- ABSTRACT On May 20, 1996, the City received a letter from Bruce Kravitz, Vice President of Poway Lacrosse Booster Club, requesting a donation ofS 1 ,000 for a trip to the 1996 State of California Championship Tournament. In light of the limited funds available for the Community Contributions Program, staff recommends a donation of$350, ENVIRONMENTAL REVIEW Environmental review is not required for this agenda item according to California Environmental Quality Act guidelines. FISCAL IMPACT As part of the budget process for Fiscal Year 1995-96, $5,000 was appropriated from the General Fund for community contributions; $450 is available for the program for the remainder of the fiscal year, ADDmONAL PUBLIC NOTIFICATION AND CORRESPONDENCE Bruce Kravitz, Vice President of the Poway Lacrosse Booster Club, was provided a copy of the staff report. RECOMMENDATION It is recommended that the City Council approve a $350 community contribution for the Poway High School Lacrosse Booster Club trip to the State of California Championship Tournament, ACTION 1 of 6 JUN 4 1996 ITE-.. 2 3. I ... AGENDA REPORT CITY OF POW A Y This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the City Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and discussed separately. If you wish to have this report pulled for discussion. please fill out a slip indicating the report number and give it to the City Clerk prior to the beginning of the City Council meeting. TO: Honorable Mayor and Members of the City Council James L. Bowersox, City M~ John D. Fitch, Assistant City Manager Penny Riley, Senior Management Anal~ Scott Nespor, Management Analyst:tJ June 4, 1996 FROM: INITIATED BY: DATE: SUBJECT: Evaluation of a Community Contributions Request from the Poway Lacrosse Booster Club BACKGROUND On May 20, 1996, the City received a letter from Bruce Kravitz, Vice President of Po way Lacrosse Booster Club, requesting a donation of $1,000 for a trip to the 1996 State of California Lacrosse Championship Tournament. Last fiscal year, the City Council supported the Poway Lacrosse Club's St. Patrick's Day Tournament trip with a contribution of$I,ooo. FINDINGS The Poway Lacrosse Club was invited to represent California at a prestigious St. Patrick's Day tournament in Long Island, New York for the second year in a row. Additionally, the Club will represent the San Diego County Lacrosse Association (SDCLA) at the State of California Championship Tournament in Ojai on Memorial Day. The Poway Lacrosse Club has I demonstrated record of academic and athletic success. Playing under club status, the Lacrosse team receives no funding from Poway High School. The Poway Lacrosse Booster Club is comprised of team parents who assist the team financially and coordinate numerous team fundraising efforts, ACTION: 2 of 6 )) JUN 4 1996 ITEM 2 3. I ( Agenda Report Poway Lacrosse Contribution June 4, 1996 Page 2 Last fiscal year, the City Council supported the St. Patrick's Day Tournament trip with a contribution of $1,000. The Poway Lacrosse Booster Club is again requesting a donation of $1,000 for a trip to the State ofCalifomia Lacrosse Championship Tournament. The Community Contributions Policy for Educational and Nonprofit Programs is provided in Attachment B. The City grant program was designed to assist school activities and educational programs on a one-time basis, The Community Contributions Policy does not provide funding for on-going programs or continuous funding for groups. However, in past practice the City of Poway has provided funding to an organization in consecutive years, Because there are available funds in the Community Contributions Program and there is less than one month remaining in the fiscal year, staff is recommending a donation of $350 for the Poway Lacrosse Booster Club. FISCAL IMPACf As part of the budget process for Fiscal Year 1995-96, $5,000 was appropriated from the General Fund for community contributions; $450 is available for the program for the remainder of the fiscal year, ADDmONAL PUBUC NOTIFICATION AND CORRESPONDENCE Bruce Kravitz, Vice President of the Poway Lacrosse Booster Club, was provided a copy of the staff report, RECOMMENDATION It is recommended that the City Council approve a $350 community contribution to the Lacrosse Club for a trip to the State ofCalifomia Championship Tournament, Attachments: A. Letter from Bruce Kravitz, Vice President of the Lacrosse Booster Club B, Community Contributions Policy for Educational and Nonprofit Programs JUN 4 1996 ITEM 23. \ 3 of 6 I RECEIVED Poway City Council Civic Center Drive Poway CA 92064 MAY 2 0 1996 cm OF POWAY cm MANAGERS OFFICE 20-May-96 Dear City Council Members: Nothing breeds success like success! You have beard about Poway High Lacrosse's mostly successful campaigns over the past eight years, as one of 12 high school members of the San Diego County Lacrosse Assqciation (SQCLA). P.la}'i!:tg against the \lest. mP.i\1!siQR lJ"stWel;k.Powayc. ____ High Lacrosse won the 1996 San Diego County. Championship, complete with most valuable tournament player (MVP) award, and as a result, will represent the SDCLA in the State of California Championship Tournament in Ojai on Memorial day. That says something about the caliber of our kids and our Lacrosse program, One key to continued success is seeking out new challenges. Because of its reputation, Poway High Lacrosse was invited for a second year in a row to represent California at a prestigious St. Patrick's Day regional tournament on Long Island, New York, Poway High Lacrosse also came out on top, when it won the San Diego Fun in the Sun Tournament (again with the MVP) which hosted teams in the County, State, and region, from as far away as Colorado and Canada, That's the good news. The somewhat troubling reality is that the Poway High Lacrosse team is a club sport, and as such, receives no support from the school whose name it bears. The Poway Lacrosse Booster Club, made up exclusively of team members' parents, has been fund raising to help the team's aggressive efforts to become a nationally recognized team. National recognition will not only focus attention on the team and its City, but also become a launching pad for college careers for many of our youngsters. But we have fallen a bit short in our effort to fully fund this program, In that vein, the Poway Lacrosse Booster Club is asking City Council to contribute to the Poway High Lacrosse team's State Championship Tournament trip with a donation ofSIOOO. . We believe that the city's help in this effort is not simply a helping hand. This is an investment in Poway's future. We earnestly believe that Poway will be an annual stop on all major college lacrosse programs' scouting trips. We already have a number of All AmericanS from former Poway lacrosse teams. We know that after college, many of our graduates will return home to be more positive contributors to our community. It is with this in mind that, in our children's names we ask for your help. ~ Bruce L. Kravitz Vice-president 4. of 6 PO Box 476 - Poway CA 92074 - Phone (619) 674-1810 FAX (619) 486-6224 Attachment A JUN 4 1996 ITEM 23, \ CO~UN!TY CONTRIBUTIONS POLICY FOR EDUCATIONAL AND NON PROFIT PROGRAMS I. PiTRPOSE The purpose of this policy is to establish a formal procedure for allocating funds to co~~unity groups requesting contributions from the City of poway for educational or non profit programs. II. ELIGIBILITY City contributions shall be considered for one-time educational or non profit programs which benefit and involve poway residents. Reoccurring educational or non profit programs shall not be eligible to receive funding. All funding requests must meet one of the follOwing criteria. A. School activity or educational program for school groups. B. Printing of non profit or educational materials to be distributed to poway residents. C. Non profit community oriented programs or events. III. PROCEDURE A. Annually, the City Council shall appropriate Community contribution funds for educational and non profit programs in an amount to be determined through the budget process. B. Fundinq requests for educational or non profit programs shall be presented to the City Council in writing. Funding requests may be presented to the City Council throughout each fiscal year. C. Within a thirty day (30) period, staff shall prepare an evaluation of each funding request presented to the City Council. D. The City Council shall review funding requests on a case-by-case basis and determine the amount granted for those requests based upon funds remaininq for Community Contributions. Community Contributions shall be available until all Community Contribution funds have been allocated. . ATTACHMErlT B JUN 41996 IlEU 23,\ 5 of 6 III. PROCEOcrRZ (Con~inue41 E. Community Contributions may be alloca~ed by the City Council in the form of a dona~ion or loan. Loans must be either repaid in full to the City within a specified period of time or repaid through a specified amount of community service hours. F. Payment for approved contributions shall be based upon the ti~inq of the educational or non profit program expenditures. 6 of 6 JUN 4 1996 ITEM 23.1 .