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Item 4 - Evaluation of Community Contribution Request for Lacrosse Booster Club AGENDA P-!i'.PORT SUMMARY INITIATED BY: Honorable Mayor and Members of the City Council James L. Bowersox, City Man~ John D. Fitch, Assistant City Manager~~ Penny Riley, Senior Management AnalYs~ TO: ...fROM: DATE: February 7, 1995 SUBJECT: Evaluation of a Community Contribution Request from the Poway Lacrosse Booster Club ABSTRACT In response to the Poway High School Lacrosse Booster Club's funding request, it is recommended that the City Council approve a $1,000 donation for a trip to the 1995 Stony Brook Shootout Lacrosse tournament on St. Patrick's Day weekend in Long Island, New York. Based upon the criteria set forth in the City's Community Contributions Policy for Educational and Nonprofit Programs, which is provided in Attachment B, the Poway High School Lacrosse Booster Club is eligible to receive a contribution from the City. ENVIRONMENTAL REVIEW :nvironmental review is not required for this agenda item according to California Environmental Quality Act guidelines. FISCAL IMPACT As part of the budget process for Fiscal Year 1994-95, $5,000 was appropriated from the General Fund for community contributions. A total of $4,000 remains available for the program. ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE Bruce Kravitz, Vice President of the Poway Lacrosse Booster Club, and Jerry Hargarten, President of the Green Valley Civic Association, were provided a copy of the staff report. RECOMMENDATION It is recommended that the City Council approve a $1,000 community contribution for the Poway Hi gh School Lacrosse Booster Club trip to the Stony Brook Shoot out Lacrosse tournament. ACTION ~ of 13 t:n~ 7 ¡qqC; ITJ:U I:. AGENDA REPORT CITY OF POW A Y TO: Honorable Mayor and Members ~f~~e City Council James L. Bowersox, city Mana~ John D. Fitch, Assistant City Manage~~ Penny Riley, Senior Management AnalY;~ FROM: INITIATED BY: DATE: February 7, 1995 SUBJECT: Evaluation of a community contribution from the poway Lacrosse Booster Club Request BACKGROUND On January 27, 1995, the City received a letter from Bruce Kravitz, vice President of poway Lacrosse Booster Club, requesting a donation of $1,500 for a trip to the 1995 stony Brook Shootout Lacrosse tournament on st. Patrick's Day weekend in Long Island, New York. On January 30, 1995, Jerry Hargarten, President of the Green Valley civic Association, sent a letter to Mayor Higginson endorsing the Club's request. FINDINGS During 1994, the poway Lacrosse Club won the San Diego County Lacrosse League and finished second at the State finals. The Club has played in the State finals seven years in a row and on three occasions has won the title of State Champions. The poway Lacrosse Club has a demonstrated record of academic and athletic success. The poway Lacrosse Booster Club is currently in the process of trying to raise enough funding to send an estimated 35 of the 54 team members to the 1995 stony Brook Shootout Lacrosse tournament on st. Patrick's Day weekend in Long Island, New York. The Boosters estimate that the~rip will cost approximately $11,857. Each player will be asked to contribute $150 and the poway Lacrosse Booster Club will fund the remainder of the trip expenses. ACTION: 2 of 13 t:"t:"t:> 7 1001: 171:11 JJ L Agenda Report poway Lacrosse contribution February 7, 1995 Page 2 Mr. Kravitz requested that the city council donate $1,500 to the poway Lacrosse Club. Based upon the criteria set forth in the City's Community contributions Policy for Educational and Non- profit Programs, which is provided in Attachment B, the poway Lacrosse Club is eligible to receive a contribution from the city. In light of the limited funds avilable to the city for the Community contribution Program, staff has reviewed the request in relation to past donations for similar events and recommends a donation of $1,000. FISCAL IMPACT As part of the budget process for Fiscal Year 1994-95, $5,000 was appropriated from the General Fund for community contributions. A total of $4,000 remains available for the program. ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE Bruce Kravitz, Vice President of the Poway Lacrosse Booster Club, and Jerry Hargarten, President of the Green Valley civic Association, were provided a copy of the staff report. RECOMMENDATION It is recommended that the City Council approve a $1,000 community contribution for the trip to the stony Brook Shootout Lacrosse tournament. Attachment: B. Letter from Bruce Kravitz, vice President of Lacrosse Booster Club Community contributions Policy for Educational and Nonprofit Programs Letter from Jerry Hargarten, President of the Green Valley civic Association A. C. FEB 7 1995 ITEM 6.1 3 of 13 RECEIVED BOOSTER CLUB JAN 2 7 1995 CITY OF POWAY CITY MANAGERS OFFIce January 26,1995 City Council of Po way c/o Mr. James Bowersox, City Manager P.O. Box 789 Poway CA 92064 Dear Jim: I am writing to you on behalf of the Poway High School Lacrosse Team. As you may know, Poway High has been the San Diego County Lacrosse Association Champions for the past seven years. In fact, Poway High's name has been the only one on the County cup since its inception. The seven County championships have led to State tournament play seven times. Poway High won three state championships in those tournaments, and never finished lower than number two in the other four. In other words, we have a championship-caliber youth sports group right here in our own community. In honor of these achievements, Poway Lacrosse has been nationally recognized, and has been invited to the Stony Brook (Long Island, NY) Shootout Lacrosse tournament on St. Patrick's Day weekend. The Poway Lacrosse Booster Club has undertaken the task of raising the funds required to send our "A" team to that tournament. The budget estimate for the Booster Club's effort is $7,357.00, a copy of which is attached. Parents of the 35 team members who will be selected to participate will have to contribute $150.00 per player to help with the effort. Total price is estimated to be $11,857.00. The Poway Lacrosse Booster Club, comprised entirely of players' parents, led by President Frank Corah, Vice President Bruce Kravitz, Secretary Nancy Sperry, and Treasurer Kathy Loven, is officially asking the City Council ofPoway to contribute to this effort by donating $1,500.00 to help our children participate in this important event. We believe it will show official support to those youth who deserve it, and positively contribute to Poway's reputation, both now and in the future. Jim, I have attached a suggested resolution for Council's considerätion, and would appreciate your putting it on the Council's agenda as soon as is legally possible. The team and parents would like to be present at the council meeting when it is discussed. Please respond to me as to when I may advise the Booster Club on the details. Until then, thank you for your consideration of this request. Sincerely, ';V' L~ 6~~ -. -0-. Vice President PO Box 476 - poway CA 92074 - Phone (619) 674-1810 FAX (619) 486-6224 4 of 13 ATTACHr~ENr A f;" :" :¡ 7 1QQC; IT¡:U l Whereas the Poway High School Lacrosse Team has won the San Diego County Lacrosse Championsrup for seven years in a row (1988 - 1994), and Whereas the Poway High School Lacrosse Team has competed in the California Lacrosse Championsrup Tournament for seven years in a row (1988 -1994), and Whereas the Poway High School Lacrosse Team has won the California Lacrosse Championship Tournament for three years in a row (1990 - 1992), and Whereas the Poway High School Lacrosse Team placed second in the California Championship Tournament four times (1988, 1989, 1993, 1994), and Whereas the Poway High School Lacrosse Team has contributed to the development of Lacrosse as a viable youth club sport in the City of Po way, and Whereas the Poway High School Lacrosse Team deserves the respect and help of the community in furthering the development of its sport and its members, and > Whereas the Poway High School Lacrosse Team is a club sport not sponsored by the Poway Unified School District or any other entity, Therefore, be it resolved that the City Council of Po way declares the Poway High School Lacrosse Team an asset to the City, and hereby donates the sum of$I,500.00 for the express purpose of helping the team travel to, and participate in, the Stony Brook, New York Lacrosse Tournament, with the best wishes of the City of Po way. POWAY LACROSSE BOOSTER CLUB 5 of 13 t"r:-D 71001; IT¡::U 1,.1 STONY BROOK SHooTOUT PROPOSED BUDGET ITEM NUMBER REMARKS COST EA COST EXTENED TOTAL . COST Group Airfare 31 30 plyrs + Don $303 $9,393 Standby Airfare 4 Joe, Rick, Bob, $75 $300 Kathy Airfare Total Bus Transport 2 L.1. Limo $275 $550 (each way) Bus Total Hotel (Mar 16) 11 8 plyr rms, 2 $74 .$814 for coaches, 1 for chaperon Hotel Total Cafeteria Meals 40 35 plyrs + Don $20 $800 Joe, Rick, Bob, Kathy (est $4/meal) Meals Total $9,693 $550 $814 $800 ===========================--== Parents' Share 30 $150 less $11,857 $4,500 Total Cost =============================== PLBC Cost $7,357 ********* 6 of 13 . POWAY LACROSSE BOOSTER CLUB t¡:R 7 1995 ITEM (,.1 POWAY LACROSSE CLUB STONY BROOK SHOOTQUT TRAVEL ITINERARY Following is the proposed schedule of events and travel itinerary for the trip to Long Island March 16-19. Thursday, March 16, 1995 Flight Schedule: ------------------------ Bus Transfer: Lodging: Meals: Depart San Diego 8:00 AM Continental FIt 176 Arrive Newark 4:00 PM ($303 per person RT) Airport to Stony Brook Holiday In~ Express Approx 2 Hours with possible stopover to attend a Division I college or professional lacrosse game Educational Bus Service $280 Stony Brook Holiday Inn Express (approx 9 rooms) $74 per room incl breakfast/4 boys per room Snack on fIt. Early dinner at Newark Airport Food Court (McDonalds, Chinese, Italian, etc) Friday, March 17, 1995 Auto Transfer: ---------------------- Lacrosse: Auto Transfer: Lodging: Meals: Hotel to Sachem High,School by rented cars & local vans (approx 30 min). Depart 2:30 PM Scrimmage 3:00-5:45 PM poway vs Sachem High School (ranked number 2 on Long Island) Sachem High School to Stony Brook School Dorms by rented Cars & local vans (approx 30 min) Stony Brook School Dorms (Bring own linen) Late bkfst at hotel. Fast food pit stop enroute Stony Brook School or possibly eat in cafeteria Saturday, March 18, 1995 Lacrosse: ------------------------ Lodging: Meals: 9:00 AM - 3:00 PM Stony Brook Shootout Each team plays five 30 min scrimmages Stony Brook School Dorms Stony Brook School Cafeteria - cost TBD Sunday, Marëh 19, 1995 ---------------------- Lacrosse: Bus Transfer: Flight Schedule: Meals: Scrimmage Stony Brook School time undetermined Depart 3:00 PM Stony Brook School to Newark Airport with possible quick tour of NYC Educational Bus Service $280 Depart Newark 6:00 PM Continental Flt 203 Arrive San Diego 8:45 PM - parents pickup Bkfst in cafeteria, light lunch at tournament, dinner at airport Food Court, snack enroute SD of 13 PO Box 476. poway CA 92074 - Phone (619) 674-1810 FAX (619) 486-6224 FEB 7 1995 ITEM 6.1 1995 POWAY LACROSSE CLUB ROSTER '1/16/95) L_NAME F _NAME ====~ ---- - Alford Mark Al ford Ryan Anderson Ryan B<lrclay Brent Barnhart Cory Beaver John Bender John Buddh1gton Travis Butler Mike Butler Steve Cerr Pat eastaing Nate Che David Cha8pion Bob Christensen Justin Cell ins Bob Celusni..ner Joel torah Christian Derracq Mike Day Alex Denhalter Rick Dewan Mike Dinunzio sandra Engler TOOl Gall ion Blake Hol...s Ray Kerr Peul Kastlan Bob Kravitz Derrick Lane Josh Loven Brad Maguire Jim McAlister Bill Meyers Justin Muscat Cory Nelson Matt Newkirk Matt Niaitz Josh Norris Mike Obenchain Ted Olhausen Willie Ottle Nick pegano Ja""s Quiggle Aaron Rœan Chese Rosener Jake Sand II n Jeff Siefert Nick Sperry Russ Spiewak Matt Tukln Dan Tjoavold Soott Tobias Don Tumer Ryan Waller Jerrod Wontor Sean Zoemer Rick B of 13 NB YR PHONE PARENTS ADDRESS CITY_2IP -=~-~===========.~~~ 8 Sr 748-77'9 Diana 1'32' Sladon Ct. Paway, CA 92064 So 71,8-77'9 Diana 1'32' Sladon Ct. Poway, CA 92064 55 Jr 748-6176 Stan & Marlys 15768 _lder Ht. Rd. Poway, CA 92064 00 Jr 486-5159 Steve & Cathie 1'325 Gaelyn Ct. Powey, CA 92064 Fr 673-3876 Tex & Jan 11,Q65 Painted Desert R Poway, CA 92064 Fr 71,8-3'79 Hank & Julie 1'510 Indian Springs R Power, CA 92064 So 748-9005 Richerd & LInda 159106 OVerview Rd. Poway, CA 92064 So 71,8-1755 George & Susi 1'119 Roaring Caap Rd Powey, CA 92064 30 Sr 71,8-3488 Bill & Diana 13952 Arbolitos Dr Poway, CA 92064 Fr 748-3488 Bill & Diane 13952 Arbolitos Dr. Poway, CA 92064 18 Sr 71,8-9190 ria & Marylou 15486 Mesquite Tr. Powey, CA 92064 24 Jr 486-2567 Bob & Carla 13976 Country Creek Rd Poway, CA 92064 Sr 748-2355 Kyung Duk & Young 12619 Arabian Way poway CA 92064 487-5295 school Advisor 12801. Elnofield Ln. Poway CA 92064 Jr 486-6766 Jeff & Susan 12923 Creek Park Rd Poway, CA 92064 23 Jr 748-2098 Jim & Maria 12550 Sunrise Ct. Poway, CA 92064 35 Jr 486-1056 Ron & Barbara 110638 Silverset Paway, CA 92064 10 So 673-991,4 Frank j¡ ";ndy 17305 Cleeoo Pl. Powey, CA 92064 Sr 486-1139 Larry & Jacque 14436 _in Rd. Poway, CA 92064 ()I, Sr '51-6701 John/Denise Ellard 161,42 Bronoo Ln. Poway, CA 92064 Sr 71,8-5768 John & Diane 1Q1B Match Point Dr. Paway, Ca 92064 34 Sr 619-0769 Tia & Madeline 1Q34 Arbolitos Dr. Paway, CA 92064 Jr 748-71,Q9 Guiseppe & Teresa 14810 Deerwood St Poway CA 92064 So 485-S76lo John & Julie 12856 Luiseno Rd. Poway, Ca 92064 Fr 485-8681 Mike & Beth 16254 Su_r Sage Rd. Poway, Co 92064 20 Jr 486-0155 Ray & Eunice 1'251 Vaodcreek Rd. powey CA 92064 Fr 748-825' Anita & Gordon 13385 Via Stephen Poway, CA 92064 32 Jr 748-3245 Bob & lIoni 14006 Hickory Poway, CA 92064 01 So 486-339' 8ruce & Sandy 13326 Aubrey St. Paway, CA 92064 05 So 748-1598 Jia & Ardi 15887 Hidden Valley Rd Poway, CA 92064 14 Jr 738-6948 Mark & Kathy POD 476 Poway, CA 92074 Jr 679-8156 Jia & Marge 15598 Garden Rd. Poway, CA 92064 Jr 592-9009 Jia & Kathie 16157 Country Day Rd. Poway, CA 92064 17 So 748-1703 Monte & CC 13953 saddlewood Power, CA 92064 22 Jr 4S1-97~ Ed & Michelle 12865 Luiseno Dr. Poway, CA 92064 Jr 748-62~ Ron & Ellen 11,458 Crestwood Ave POIIay, CA 92064 So 71,8-5- Mike & Marcia 12924 Triu""", Dr. Powey, CA 92064 15 Sr 451-2032 Martin & Shoshanna 16944 St. Andrews Dr. Powey, CA 92064 Jr 748-7696 Cherles & Barb 1375 HcKenzie Ave Poway CA 92064 Jr 486-2'99 Jean 15913 OVerview Rd. Poway, CA 92064 So 673-7197 Butch & Donna 131009 Highlends Ranch Paway, CA 92064 So 679-1337 Jeffrey & cynthia 13411 Ketron Ave Paway, CA 92064 Fr 679-7233 Tony & Vickie 12652 Francine Tr. Poway CA 92064 1,4 Jr 486-41106 Richard & Marianne 14518 Budl/in Ln. Poway, CA 92064 Fr 679-7683 Charles & Barbara 12817 Soule St Poway, CA 92064 02 Jr 487-4575 Ed & Judy 18737 LUnMa Pl san Diego CA 92128 16 Sr 7108-4207 Alan & Lynne 12807 Set.. Ct. Paway, CA 92064 Fr 485-7197 Dan & Linda 13349 Tining Dr Powey, CA 92064 19 So 485-5869 Bill & Nancy 18575 Wild Horse Creek Paway, CA 92064 06 Jr 674-1695 Denise & Greg 12805 Stone Canyon Rd. Powey, CA 92064 So 592-7701 Mike & Cerla 14331 TWisted Branch Paway, CA 92064 Sr 486-0191 Bob & Bev 13768 Del polniente Rd Paway, Ca 92064 697-8125 Head coach 7005 "to Vernon LeIIon Grove,91945 So 487-9089 Merle & Carol 13139 Decant Dr. Poway, CA 92064 21 SO 679-5009 Brent & Gina 1442 Arbolitos Dr. Powey, CA 92064 96 So 679-7259 John & Karen 15840 cumberland POlley, CA 92064 74S-mS Assistant Coach 1303 Taft St. Eecondido CA 92026 FEB 7 1995 ITEM 6.1 I. COMMUNITY CONTRIBUTIONS POLICY FOR EDUCATIONAL AND NON PROFIT PROGRAMS PURPOSE The purpose of this policy is to establish a formal procedure for allocating funds to community groups requesting contributions from the City of poway for educational or non profit programs. II. ELIGIBILITY City contributions shall be considered for one-time educational or non profit programs which benefit and involve poway residents. Reoccurring educational or non profit programs shall not be eligible to receive funding. All funding requests must meet one of the following criteria. A. B. C. School activity or educational program for school groups. Printing of non profit or educational materials to be distributed to Poway residents. III. PROCEDURE Non profit community oriented programs or events. A. B. C. D. 9 of 13 Annually, the city Council shall appropriate Community Contribution funds for educational and non profit programs in an amount to be determined through the budget process. Funding requests for educational or non profit programs shall be presented to the City Council in writing. Funding requests may be presented to the City Council throughout each fiscal year. Within a thirty day (30) period, staff shall prepare an evaluation of each funding request presented to the City Council. The City Council shall review funding requests on a case-by-case basis and determine the amount granted for those requests based upon funds remaining for Community Contributions. Community Contributions shall be available until all Community Contribution funds have been allocated. ATTACHMEtH B 71995 ITEM 6.1 FEB III. PROCEDURE (Continued) 10 of F. 13 E. Community contributions may be allocated by the City Council in the form of a donation or loan. Loans must be either repaid in full to the City within a specified period of time or repaid through a specified amount of community service hours. Payment for approved contributions shall be based upon the timing of the educational or non profit program expenditures. 'tEB '( 1995 ITEM 6.1 GREEN \ - .LLEY CIVIC ASSOCI TlON l Serving All North Poway Neighborhoods January 27. 1995 Mayor Don Higginson City of Poway 13325 Civic Center Drive Poway CA 92064 RECEIVED Dear Mayor Higginson: JAN 3 0 1995 CITYOFPOWAY CITY MANAGERS OFFICE The Green Valley Civic Association has been requested by Frank Corah, President of the Poway Lacrosse Booster Club. to endorse the Club's request of the Poway City Council to authorize a grant of $1500 for use in buying equipment and paying other expenses of the club. A copy of Mr. Corah's letter is enclosed. In considering this request, we were impressed favorably by the information provided by Mr. Corah. We find it commendable that a group of parents and students. working without the resources enjoyed by official school sports. have shown the initiative and commitment necessary to organize and financially support a competitive sports team over a period of years. The team's outstanding winning record is further testimony to the strong commitment of the Club's members to their sport and their team. Added to these factors are the well recognized benefits of team sports generally to the young people who participate. Although no GVCA Board member has had personal involvement with the Poway Lacrosse Club. in view of the above and the fact that many of the Club's players live in north Poway. the GVCA requests that Poway City Council give favorable consideration to the Club's request for financial support. Sincerely, ~../-yL~ ~;-- President cc: Frank Corah rEB 7 1995 ITEM 6.1 11 of 13 ATTACH~1ENT C January 11, 1995 Mr. Mark Gordon President, GREEN VALLEY CIVIC ASSOCIATION 17206 Pi not Place poway, CA 92064 Dear Mark, The poway Lacrosse Club is beginning its 1995 season and has great expectations for our 54 student/athletes. Last year we fielded a young team under a new coach and were not expected to do all that well. Much ~o our opponents' surprise the team pulled together winning the San Diego County Lacrosse League and finishing second at the State finals, drawing on a poway tradition of having won the league and having made it to the State finals seven years in a row. This year Head Coach Don Tobias and the team captains have set their sights on nothing less than reclaiming the State Championship Cup. The Lacrosse Club is a poway High School sanctioned club activity which means that we have to provide our own equipment and funds. This year we have embarked on an ambitious program to help the boys reach their goal. Our budget for 1995 is $18,787 and we will be raising $14,800 through our various fund raising drives. The balance of the funds will come from parent contributions over and above the $100 player dues. In addition the Lacrosse Booster Club is planning to request a $1,500 grant from the poway City Council, and would like to invite the GVCA to participate in the achievements of these young men by endorsing our request. We realize that you are solicited by numerous deserving organizations these days. We hope that you will elect to support the poway Lacrosse Club as an up-and-coming sport with a winning tradition of achievement through hard work and dedication. We believe that it is right and prop~r for the community to support its youth, but there are specific, practical benefits for the GVCA to do so. Many of these 54 players live in the Green Valley area, and GVCA support would be a tangible reason for those families who do not belong to the association to become involved. More importantly, however, the property values which we enjoy are measurably enhanced by the nationally recognized quality of the PUSD and poway High School. The students' record of academic and athletic success has been significantly impacted by the three State Championships which the Lacrosse Club has won. We are attempting to place our request on the City Council's calender for late January or early February. If you elect to support us, we would be delighted to have a representative attend with us, or merely 12 of 13 PO Box 476 - Poway CA 92074 - Phone (619) 674-1810 FAX (619) 486-6224 tEB 7 1995 ITEM 6.1 include a letter of endorsement. Furthermore, if the GVCA would wish to contribute, please enclose your check for whatever amount you feel is appropriate to the return address below. Do not hesitate to call if you have any questions about our program our how your donation might be used. On behalf of our 54 players and their families, thank you for your support. Sincerely yours, Frank Corah president, poway Lacrosse Booster Club 674-1810 cc: Jerry Hargarten 13622 Orchard Gate Road poway, CA 92064 13 of 13 POWAY LAcROSa¡; IJ'JJOQn:1l CLUB 7 1995 tEB ITEM 6.1