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Item 7 - Approval of Minutes AGE:\DA REPORT SUMMARY TO: Honorable Mayor and Members of the City Council James L. Bowersox, City Man~ John D. Fitch, Assistant City ManagerCì:l1í Marjorie K. Wahlsten, City Clerk~ February 7, 1995 ' J FROM: INITIATED BY: DATE: SUBJECT : Approval of Minutes ABSTRACT The Minutes of the January 3, 1995, regular meeting and January 5, 1995, adjourned regul ar meet i ng have been prepared and are attached for your approval. ENVIRONMENTAL REVIEW Environmental review is not required according to CEQA guidelines. FISCAL IMPACf None ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE None RECOMMENDATION It is recommended that the Council approve the minutes of the Poway City Council meetings of January 3, and January 5, 1995. -- ACfION ""itYl"g" "" 'y' r','g.""."""",. FEB 7 1995 ITEM 7 CITY OF POWAY, CALIFORNIA MIhuTES OF THE CITY COUNCIL REGULAR MEETING JANUARY 3, 1995 The January 3, 1995, regular meeting of the City Council of the City of Poway, was called to order at 7:00 p.m., by Mayor Higginson at the City Council Chambers, 13325 Civic Center Drive, Poway, California. COUNCILMEMBERS PRESENT AT ROLL CALL STAFF MEMBERS PRESENT Mickey Cafagna, Susan Callery, Bob Emery, Betty Rexford, Don Higginson James Bowersox Steve Eckis John Fitch Peggy Stewart Bob Thomas Mark Weston Reba Wright-Quastler Warren Shafer Steve Blackwood Patrick Foley Penny Riley Mari e Lofton City Manager City Attorney Assistant City Manager Director of Administrative Services Director of Community Services Director of Engineering Services Director of Planning Services Director of Redevelopment Services Sheriff's Lieutenant Principal Management Analyst Senior Management Analyst Deputy City Clerk PLEDGE OF ALLEGIANCE Deputy Mayor Callery led the Pledge of Allegiance. PUBLIC ORAL COMMUNICATIONS Mayor Higginson explained the procedure for Public Oral Communications. was no one present wishing to speak. There CONSENT CALENDAR Motion by Councilmember Callery, seconded by Councilmember Emery to approve the Consent Calendar as follows: 16. 18. 19. 20. Approval of Minutes - City Council: November 29, 1994, Regular Meeting December 6, 1994, Regular Meeting Ratific~ of Warrant Registers for the period November 28 to December 2, 1994; December 5, to December 9, 1994; December 12 to December 16, 1994. (401-10) Appropriation of $8,800 from the unappropriated capital replacement fund balance to purchase miscellaneous operating equipment for Lake Poway and $11,000 to complete the City Building Reroofing project. (401-13) Award of bid for Lake Poway Playground Project to Court Concepts of San Diego in the amount of $50,049.14. (602-01, #1044) 5381 FEB 7 1995 ITEM 7 Page 2 - CITY OF POWA\ 21. 22. 23. 24. 26. 27. 29. January 3, 1995 Approva 1 of Cooperat i ve Agreement with Ca 1 iforni a Department of Transportation (CalTrans) for Scripps Poway Parkway East project. (602-01, #1045) Report of Administrative Action Taken on City Council-Initiated and Public Inquiry Items Through January 2, 1995. (701-10) Approval of Extension of Law Enforcement Contract to June 30, 1995. (602-01, #59) Acceptance of Public Improvements and Release of Securities for improvements at the southeast corner of Poway Road and Carriage Road, Atlantic Richfield Company, developer. (602-01, #356) Continued agreement with California Department of Fish & Game for Interpretive Services at Blue Sky Ecological Reserve to January 17, 1995. (602-01 #1006) Approval of Amendment to Cooperative Agreement with California Department of Fish & Game to conduct a six month trial period for bicycle access into Blue Sky Ecological Reserve. (602-01 #1033) Approval of meeting calendar for 1995, additional meetings. and method for cance 11 i ng (701-01 ) Motion carried unanimously. ITEM 4 (203-02) TENTATIVE PARCEL MAP 89-16 APPLICANT: RAHI NIKRAVESH Mayor Higginson stated this public hearing was continued from November 15,1994. Staff report by Director of Planning Services Wright-Quastler. This is a request to create four res i dent i a 1 parcel s on 2.83 acres near the southwest corner of 01 d Stone Road and Old Pomerado Road. The applicant has submitted several revised tentative maps to respond to concerns for an acceptable grading design for four parcels. This site has an overall slope of approximately 19% which is steeper than usual for RS-2 property and it has been very difficult to achieve the maximum density under that zone while meeting all of the general plan requirements. Previous recommendation was for denial due to concerns regarding disturbance of the Friars formations soils. Because reduction of the number of lots will not reduce the amount of disturbance to the site, and the proposed map meets the minimum area and dimension requirements for the site, staff is recommending ~val of the four-lot design. There was no one present wishing to speak. Motion by Councilmember Emery, seconded by Councilmember Cafagna to close the public hearing, issue a Negative Declaration, and adopt Planning Resolution No. P-95-01 entitled, "A Resolution of the City of Poway, Cal ifornia, Approving Tentative Parcel Map B9-16, Assessor's Parcel Number 317-241-50 and 320-011-22 (PTN)." Motion carried unanimously. 5382 FEB ITEM 7 7 1995 Page 3 - CITY OF PO\;. - January 3, 1995 ITEM 5 (706-02) ADJUSTED SPECIAL TAX LEVY COMMUNITY FACILITIES DISTRICT 88-1 Mayor Higginson stated this public hearing was continued from December 13, 1994, however, the recommendation is to remove from calendar. There was no one present wishing to speak. Mot i on by Council member Emery, seconded by Council member Callery to approve staff recommendation and remove from calendar. Motion carried unanimously. ITEM 6 (701-04) ORDINANCE NO. 440 - SECOND READING INDUSTRIAL WASTEWATER PRETREATMENT PROGRAM Mayor Higginson read the title of Ordinance No. 440, "An Ordinance of the City of Poway, Cal ifornia, Adding Chapter 13.05 to the Poway Municipal Code to Establish an Industrial Wastewater Pretreatment Program and Rescinding Sections 13.04.110 Through 13.04.130 of the Poway Municipal Code." There was no one present wishing to speak. Motion by Councilmember Emery, seconded by Councilmember Callery to waive further reading and close the public hearing. Motion carried unanimously. Motion by Councilmember Emery, seconded by Councilmember Callery to adopt Ordinance No. 440. Motion carried unanimously on a roll call vote. ITEM 7 (701-04) ORDINANCE NO. 441 - SECOND READING PAYMENT FOR REIMBURSEMENT Mayor Higginson read the title of Ordinance No. 441, "An Ordinance of the City of Poway, California, Amending Section 13.24.070 of the Poway Municipal Code Regarding Payment for Reimbursement." There was no one present wishing to speak. Motion by Coun~ber Emery, seconded by Councilmember Cafagna to waive further reading and close the public hearing. Motion carried unanimously. Motion by Councilmember Emery, seconded by Councilmember Cafagna to adopt Ordinance No. 441. Motion carried unanimously on a roll call vote. 5383 FEB 7 1995 ITEM 7 Page 4 - CITY OF POWA\ January 3, 1995 ITEM 8 (203-08) CONDITIONAL USE PERMIT 94-17 VARIANCE 94-10 APPLICANT: RIC AND BARBARA DUDECK Mayor Higginson opened the public hearing. Staff report by Director of Planning Services Wright-Quastler. This is a request for a conditional use permit and a variance to legalize an existing second living unit 12859 Luiseno Drive. This unit was built in 1973 as a 750 square foot room addition and later converted to a separate living unit. Appraisal records indicate the presence of a second unit at the time of purchase by the applicant in April, 1989. The applicant has agreed to modify the square footage to 650 square feet to comply with current City standards and to construct a covered carport adjacent to the east side of the existing garage. A setback variance will be needed to permit a twelve foot encroachment into the required twenty foot minimum side yard setback for the carport. Staff recommends approval. Speaking in opposition to staff recommendation: Jim Seifert, 16344 Martincoit Road, representing Green Valley Civic Association, stated second dwelling units pose a threat to the overall General Plan. Ed Muscat, 12865 Luiseno Drive, stated this unit was never used as a rental prior to the DuDecks and he is opposed to a carport built so close to his property. In response to Council query, City Attorney Eckis stated that State law allows Conditional Use Permits for second units to be decided on a case-by-case basis. They can be denied if it is proven to be incompatible with surrounding properties. Speaking in favor of staff recommendation: Ric DuDeck, 12859 Luiseno Drive, stated the property was purchased with the second unit in place and has not been changed. He distributed a copy the building report provided when they purchased the property in 1989 which shows a stove in it. He stated they have never tried to hide the fact they were renting the un it. Council discussion included questions regarding the number of renters, number of autos, number of people residing on property, compatibility with General Plan, controls prov~ by conditional use permits and whether disclosure had been provi ded at t line-of purchase. Motion by Councilmember Cafagna, seconded by Mayor Higginson to close the public hearing and adopt ~anning Resolution No. P-95-02 entitled, "A Resolution of the City Council of the City of Poway, California approving Conditional Use Permit 94-17 and Variance 94-10, Assessor's Parcel Number 275-400-03." Motion carried 3-2 with Counc i 1 members Emery and Rexford vot i ng "no." 5384 FEB 7 1995 ITEM 7 Page 5 - CITY OF POW, - January 3, 1995 ITEM 9 (203-08) CONDITIONAL USE PERMIT 94-18 APPLICANT: SHARON DeYOUNG Mayor Higginson opened the public hearing. Staff report by City Manager Bowersox. This is a request for a conditional use permit to operate a truck rental business within the City Center Plaza located at 13166 Poway Road. Staff recommends approval. There was no one present wishing to speak. Councilmember Callery requested customers returning trucks between the hours of 10:00 p.m. and 8:00 a.m. be instructed to park the vehicles in the front of the center, rather than behind the store to reduce the noise impact on the neighbors. Motion by Councilmember Callery, seconded by Councilmember Cafagna to close the public hearing and adopt Planning Resolution No. P-95-03 entitled, "A Resolution of the City Council of the City of Poway, California, Approving Conditional Use Permit 94-18, Assessor's Parcel Number 317-101-09,31" as amended to change from 7:00 a.m. to 8:00 a.m. Motion carried unanimously. ITEM 10 (203-D8) CONDITIONAL USE PERMIT 94-14 APPLICANT: HARRY ROGERS Mayor Higginson opened the public hearing. Introduction by City Manager Bowersox. Staff report by Director of Planning Services Wright-Quastler. This is a request to legalize an existing horse boarding operation at a density of more than 10 horses per acre and to provide for on-site worker housing for property located at 14433 Tierra Bonita Road. This property has a total of 6.59 acres but is impacted by the floodway whi ch reduces the net area to about 5 acres. The applicant will relocate a large exercise arena in the floodplain area allowing for replacement of corrals on higher ground. There are currently 113 horses kept on this site, the applicant has requested a limit of 146. Staff recommends a 1imit of 115 horses on thi s site. The app 1 i cant also seeks approva 1 for the placement of worker housing on the property under this permit to be built at a later date. This would not increase the density allowed under the current zoning. Staff recommends approval with an addition to a site development condition stating permanent housing for workers may be provided on site. Speaking in f~r;cof staff recommendation: Richard [Yimler, 12270 Corte Sabio, San Diego Bea Reuel, 13710 Paseo Bonita Speaking in opposition to staff recommendation: Peggy Collette, 13969 Bernadotte Lane Council questioned staff about the complaint history, noise issues and Council approval of design and size of permanent worker housing. 5385 FEB 7 1995 ITEM 7 Page 6 - CITY OF POWA\ January 3, 1995 Motion by Mayor Higginson, seconded by Councilmember Emery to close public hearing and adopt Planning Resolution No. P-95-04 entitled, "A Resolution of the City Council of the City of Poway, California, Approving Conditional Use Permit 94-14, Assessor's parcel Number 321-190-05" as amended to add the following to condition 15 of site development, "Permanent housing for workers who are employed on the property may be provided on site in conformance with building, sanitation and other applicable codes. Design of worker housing shall be approved by the City Council." Motion carried unanimously. ITEM 11 (203 04) VARIANCE 94-13 AND DEVELOPMENT REVIEW 94-07 APPLICANT: SHEA HOMES Mayor Higginson opened the publ ic hearing. Introduction by City Manager Bowersox. Staff report by Director of Planning Services Wright-Quastler. This is the development review phase of Tentative Tract Map 94-02 to approve the design and placement of 62 single-family homes on the 9.92 net acre site located at the northeast corner of Metate Lane and Pomerado Road known as Poway Oaks. The homes will range in size from 1,680 square feet to 2,050 square feet, and each model will be offered in four elevations and color packages. There are three different types of variances required for a few of the lots. These include rear-yard setbacks, street sideyard setbacks, and a vari ance from the zoning code requi rement to provi de wide s i deyards on 25% for R. V. storage. The project includes a pocket park with a fence and pedestrian access from Pomerado Road. No restroom facilities or on-site parking are provided with the park. The price range of the houses will qualify the bulk of them to be classified as affordable and moderate income housing. Staff recommends approval. Speaking in opposition to staff recommendation: Joe Diaz, 12B20 Montauk, stated several reasons for opposing the project and requested the area be left as open space. Judy Hacket, 12505 Metate Lane, expressed concerns regarding the loss of property with the widening of Metate Lane and increased traffic. William Parmley, 12546 Metate Lane, expressed concerns about the loss of property with the widening of Metate Lane, the density of the project and increased traffic. Councilmember Cafagna requested clarification of what changes will be necessary to widen Me~- Lane. Director of Planning Wright-Quastler stated the improvements wTr'r all occur on the north side of the street. There will be no changes to the south side. Ronald Stampfl, 12734 Pomerado Road, opposed the project because of the density and stated when the tentative map was originally heard most people were on vacation. He asked for more neighborhood input. If it's a "done dea 1" he suggested that soundwa 11 s on the west and south sides be a minimum of 80" high; that landscaping be placed between the soundwall and the sidewalk; the pocket-park be gated to limit access to Pomerado Road; there be no reduct ion in setbacks, and to not ra i se the exi st i ng 1 eve 1 of the property. 5386 ------------------------- ------------------- ------------._------ Page 7 - CITY OF PO~ - January 3, 1995 Speaking in favor of staff recommendation: Ann Radosevich, 12B44 Montauk Street, stated she is in general approval of the project but has concerns regarding loss of privacy caused by two-story homes being built next to their single story homes and requested Shea Homes hold some neighborhood meetings to address their questions. Speaking in opposition to staff recommendation: Jim Dutton, 12612 Metate Lane, objected to density of project. Donald Samson, 12541 Metate Lane, objected to density of project Luis Martinez, 12716 Montauk, objected to a soundwall facing Metate Lane, the pocket park, density of the project and increased traffic. Speaking in favor of staff recommendation: Russ Haley, 10721 Treena Street, San Diego, representing Shea Homes, stated issue was the development revi ew and not the tent at i ve map and responded to questions that were raised. He stated Shea Homes had sent letters to surrounding homeowners asking that they call with any questions. Council discussed the fact that the map has already been approved and concurred Shea Homes shoul d hold a nei ghborhood meet i ng to di scuss the issues regardi ng the soundwall, landscaping, access to the pocket park and placement of two-story homes. Mot i on by Counci 1 member Rexford, seconded by Council member Callery to cont i nue public hearing to January 17, 1994, to allow developer to hold a neighborhood meeting to address issues raised by residents related to the development review and variances. Motion carried unanimously. ITEM 12 (208-03) GUIDELINES FOR AFFORDABLE HOUSING REHABILITATION PROGRAM FUNDED BY CDBG FUNDS Staff report by City Manager Bowersox. The City Council previously approved applying our 20th and 21st year Community Development Block Grant funds towards the Affordabl~usi ng Rehabi 1 itat ion Program for very low- and low-income famil ies whose11Ousing costs were too high to qual ify for the Redevelopment Agency funded program. Staff has prepared guidel ines that differ from the Redeve 1 opment Agency program in the income qual i fyi ng standards, the maximum loan amount, and types of improvements that can be funded. Staff recommends approval. Motion by Councilmember Emery, seconded by Council Callery to adopt the guidelines with added language that applicants could receive funds from only one program. Motion carried unanimously. 5387 Page 8 - CITY OF POWA. - January 3, 1995 ITEM 13 (1402-02) RESPONSE TO CONCERNS/QUESTIONS NEW POWAY LIBRARY Staff report by City Manager Bowersox. On December 6, 1994, the Friends of the Library presented a_list of concerns and questions regarding the new library. Staff reviewed the list which included the operating costs of the new library, staffing, revenue sources, the library capital improvement budget and site plan issues and addressed them. Staff and some members of the Council have met with some of the Friends and reviewed the questions and answers. Council concurred to receive and file report. ITEM 14 (1110-04) STOWE DRIVE EXTENSION Staff report by City Manager Bowersox. On December 6, 1994, Antonette Auburn, a res ident of 01 d Pomerado Road area, requested i nformat i on regardi ng the proposed connect i on of 01 d Pomerado Road to Stowe Dri ve at Pomerado Road and the possibility of an emergency outlet from the cul-de-sac at the south end of Old Pomerado to Scri pps Poway Parkway. The Stowe Dri ve extensi on is budgeted. Design will begin this month and should be completed in June, 1996. An emergency outlet is not feasible because of the extreme grade from Scripps Poway Parkway to Old Pomerado Road. Council concurred to receive and file report, 4-0, with Councilmember Callery out of the room. ITEM 15 (1503-06) YMCA PRYDE PROGRAM Staff report by City Manager Bowersox. On February 8, 1994, the City Council approved an allocation of funds to implement a pilot after school intervention and positive alternatives program for "at risk" students at Meadowbrook School. This program has been very successful but can only serve approximately 20 students. The YMCA has proposed a program which would replace the previous program and expand the level of participants and services. It is projected that approximately 120 to 150 youth would eventually be enrolled. A total of $83,000 will need to be appropriated to fund this program for a three year period. Staff recommends ap~l contingent on the signing of an agreement with YMCA. Councilmember Callery reviewed the success of the current program and stated the new program will also involve the families of the students. Mot i on by Counc il member Emery, seconded by Counc i 1 Ca 11 ery to appropri ate $83,000 from the General Fund Reserve to fund the YMCA PRYDE Program for a three year peri od cont i ngent on sign i ng an agreement with YMCA. Mot i on carri ed unanimously. 5388 FEB 7 1995 ITEM 7 .-..------- --.- ---.--.--....-.-..---- .... .--...- ...-.. ...-----------...---.--. Page 9 - CITY OF POWMr - January 3, 1995 ITEM 30 CITY MANAGER ITEMS City Manager Bowersox announced that as of 7:00 p.m., there had not been a first baby born to a Poway resident at Pomerado Hospitl in 1995. ITEM 31 CITY ATTORNEY ITEMS City Attorney Eckis requested a closed session to discuss anticipated litigation pursuant to Government Code §54956.9(c), deciding whether to initiate litigation, number of potential cases, 2. MAYOR AND CITY COUNCIL-INITIATED ITEMS 32. 33. 34. 35. 36. Councilmember Cafagna requested a review of the City's investments on a quarterly basis because of the reported problems with Orange County and San Diego County investment pools. Don McKelvey, 13857 York Avenue, and Juil White, 13756 Sycamore Tree Lane, asked questions about the City's participation in the San Diego County pool City Manager Bowersox stated staff prepares an investment report every month. He suggested it be pulled off the Consent Calendar on a quarterly basis to be discussed. A. Councilmember Callery congratulated Teresa Clark on her appointment as President of the Chamber of Commerce. B. Council member Callery stated she had attended the Rose Parade and congratul ated Poway High School Band on the performance at the Rose Parade. Councilmember Emery proposed he and Councilmember Cafagna be appointed as a sub-committee to explore fund raising ideas for fireworks at Fourth of July and Poway Days. Council concurred. Councilmember Rexford requested that Council workshops start later than 4:30 p.ní'F âue to citizens' work schedules. Council concurred to start workshops at 5:00 p.m. beginning in February. A. Mayor Higginson appointed Dixie Heap to the Performing Arts Advisory Commi ttee, rep 1 aci ng Cloyd Bedke who had res i gned; appoi nted Counci 1 member Rexford to ADAPT and as representat i ve to the SANDAG Housing Advisory Committee. B. Mayor Higginson suggested the workshop to discuss library issues be moved from Thursday, January 12, to Saturday, January 14, at 8:00 a.m. Council concurred. 5389 Page 10 - CITY OF POWA, - January 3, 1995 CLOSED SESSION Mayor Higginson called for a closed session at 9:55 p.m. CALL TO ORDER AND ADJOURNMENT Mayor Hi ggi nson called the meet i ng back to order at 11: 29 p. m., with all Counci lmembers present. Upon motion by Council member Emery, seconded by Councilmember Cafagna, the meeting was adjourned to 4:30 p.m., Thursday, January 5, 1995, motion carried unanimously. The time of adjournment was 11:30 p.m. MarJorle K. Wahlsten, City Clerk City of Poway ~~ e 5390 FEB 71995 ITEM 7 -----~------- -. CITY OF POWAY, CALIFORNIA MINUTES OF THE CITY COUNCIL ADJOURNED REGULAR MEETING JANUARY 5, 1995 The January 5, 1995 meeting, adjourned from the January 3, 1995 regular meeting of the City Council of the City of Poway, was called to order at 4:44 p.m., by Mayor Higginson at the City Council Chambers, 13325 Civic Center Drive, Poway, California. COUNCILMEMBERS PRESENT AT ROLL CALL Susan Callery, Bob Emery, Betty Rexford, Don Higginson COUNCILMEMBERS ABSENT AT ROLL CALL Mickey Cafagna (Councilmember Cafagna arrived at 4:45 p.m.) STAFF MEMBERS PRESENT James Bowersox Steve Eckis Mark Weston Reba Wright-Quastler Marie Lofton City Manager City Attorney Director of Engineering Services Director of Planning Services Deputy City Clerk PUBLIC ORAL COMMUNICATIONS Mayor Higginson explained the procedure for Public Oral Communications. There was no one present wishing to speak. ITEM 3 (203-11) PRE-GPA 95-01 APPLICANT: EDDIE M. JOHNSON Staff report by City Manager Bowersox. Thi s is a 1. 73 acre parcel developed wi th a single family residence located on Budwin Lane, south of Twin Peaks Road. The residence is constructed on the northern end of the parcel; the remainder of the parcel is constrained by the 100-year floodplain of Rattlesnake Creek and is undeveloped. The land is generally flat with a slight southerly slope toward Rattlesnake Creek. The proposal is to redesignate the property from RR-C to RS-4 to make it compatible with the surrounding land use and zoning. This was onc~¥t of a larger parcel of land and was subdivided prior to incorporation cythe County of San Diego under a lot-averaging plan. They gave the port i on of the property that was out of the fl oodp 1 a in the total dens ity the entire property was entitled to and allocated building pads and lots based on those that were flood-free. This property is zoned RR-C and would require a vote of the people in accordance with Propos i t ion FF since it woul d increase the density. . 5391 Page 2 - CITY OF POWAì January 5, 1995 Joyce Johnson, 14535 Budwin Lane, stated there is enough room for two more houses on the property. They felt they could proceed with this division of the property because the floodplain lines have changed as a result of upstream improvements and the only part that remains in the fioodplain is a small portion at the southern end, leaving enough room for one to two more lots. Council discussion included the history of the property and compatibility with the General Plan. Council concurred they would not be in favor of a change in zoning and that the applicant has the option of going directly to the voters to apply for a change in zoning under Proposition FF. ITEM 4 (705-13) CONCEPTUAL FINANCING PLAN FOR HIGH VALLEY ROAD ASSESSMENT DISTRICT Staff report by City Manager Bowersox. The roads in the High Valley neighborhood are currently maintained by the County under CSA 5. Previous Council direction has required that the roadways be brought up to City standards before transfer to the City maintained system. The original draft proposal would have cost $1.7 million. In working with the homeowners and their consulting engineer, this cost has been reduced to approximately $900,000. The City retained an assessment engineer to propose various ways to spread this cost. Staff recommends a financing plan which includes a $125,000 contribution from the County of San Diego, a matching $125,000 contribution from the City Street Improvement Fund and a $100,000 contribution from the Water Fund to lower various water mains. The ba 1 ance of the project costs, approximately $540,000, will be funded by the assessment district paid by the High Valley property owners. Director of Engineering Services reviewed the project including current CSA 5 boundaries, proposed assessment district boundaries and assessment zones; the assessment per benefit unit with a cash payoff amount; the assessment per benefi t uni t with an annual assessment amount fi nanced over a 20-year peri od; the assessment per benefit unit and an additional contribution for Markar Road and Eastva 1 e Road water 1 i nes with a cash payoff amount; and the assessment per benefit unit and an additional contribution for Markar Road and Eastvale Road water lines with an annual assessment amount financed over a 20-year period. Director Weston discussed the proposed scope of the improvements and the timing of the project. The next step is to designate an assessment engineer to prepare a pre 1 i mi nary engi neer' s report and then proceed with the format i on of an assessment district. Council discussion included how financing over a 20-year period would be accomplished and whether upfront bond costs were included in assessment amounts. Director Weston stated the upfront costs are included in the annual assessment cost but not the cash payout amount. John Toliver, 15076 Eastvale Road, stated he is opposed to the improvements to the road and requested a fire access road to the west. 5392 FEB 7 1995 ITEM 7 ---._- '-'----'---------- Page 3 - CITY OF POl - January 5, 1995 Dale Fields, 15387 Val i Hai Road, asked where the money would come from for engineering costs and other work that would need to be done prior to selling bonds in 1996. Director Weston stated the City's $100,000 contribution from the Street improvement Fund would pay the engineering design costs. When construction costs are established, the remaining costs will be bonded. These assessment estimates are based on the project cost of $900,000. If the construction bids are over estimate, the assessments would be higher. Elvira Walker, 14830 High Valley Road, asked if an owner would still be in the assessment district if they make a cash payment. Director Weston stated they would be in the district, but they would have a zero assessment. Councilmember Cafagna pointed out they will also not have an annual ma i ntenance fee for the road as they do under CSA 5. Charles Hayes, 15147 Eastvale Road, asked about the possibility of saving money by reducing the width of the road to 20 feet at the end since it serves very few homes. He also asked if a Community Improvement Loan Program was available such as used for Old Coach Road. Director Weston stated the road was originally proposed to be 28' feet for half of the length and the remaining half 24'. It was recommended to make the entire road 24' feet in an effort to reduce the cost. Anything below 24' causes safety concerns for fire truck passage. City Manager Bowersox stated the Commun i ty Improvement Loan Program was intended to be for smaller projects with less owners involved. They are also paid for through the tax rolls. Dan Stuessy, 15249 Eastvale Road, thanked Council, staff and BSI Engineering for all of their efforts and contributions. Motion by Councilmember Emery, seconded by Councilmember Callery to approve conceptual financing plan and direct staff to bring back a resolution designating an assessment engi neer to prepare a prel imi nary engineer's report. Mot i on carried unanimously. ADJOURNMENT Mayor Higginson ordered the meeting adjourned at 5:35 p.m. MarJorie K. Wahlsten, City Clerk City of Poway 5393 FEB 7 1995 ITEM 7