Item 9 - Editorial Svs Contract for City's Newsletter Poway Today AGENDA REPORT SUNIMARY ~
£O: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Mana~~')
INITIATED BY: John D. Fitch, Assistant City Manager
Penny Riley, Senior Management AnalystC~--~
DATE: March 7, 1995
SUBJECT: Editorial Services Contract for the City's Newsletter, Poway Today
ABSTRACT
The City of Poway is in need of a consultant to provide editorial services for the
quarterly municipal newsletter, Poway Today. This report proposes an editorial
contract with Melissa B. Tamberg.
ENVIRONMENTAL REVIEW
This report is not subject to CEQA review.
FISCAL IMPACT
Funds for contract editorial services have been provided for in the Fiscal Year 1994/95
and proposed 1995/96 budgets.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A copy of this report was mailed to Melissa B. Tamberg.
RECOMMENDATION
It is recommended that the City Council approve the agreement between the City of Poway
and Melissa B. Tamberg.
ACTION
A 1 of 6
MAR 7 1995
--'-- AGENDA REPOR
CITY OF POWAY ~
This re~ is included on the Qomsent Calendar. There ~11 ~ no separate discussion of ~e re~ prior to approval ~ the
ei~ Council unless members of the Qouncil, s~ff or public request it to be removed from ~e Qonsent Calendar and
discussed se~ratety. ~f you wish ~ have ~is re~ pulled for discussion, please fill out a slip indicating the re~ numar
and give it to the C]~ Clerk prior to the beginning of ~e Ci~ Qoundl m~ting.
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Mana~
INITIATED BY: John D. Fitch, Assistant City Manager
Penny Riley, Senior Management Analysl[~
DATE: March 7, 1995
SUBJECT: Editorial Services Contract for the City's Newsletter, Poway Today
BACKGROUND
The City of Poway has historically contracted for editorial services for the
quarterly municipal newsletter, Poway Today. The consultant generally provides
professional quality newsletter layout of stories, headlines, pictures, captions,
and other necessary work associated with the production of the newsletter. The
contract editor augments the efforts of City staff.
FINDINGS
Provided in Exhibit A is the proposed contract which outlines the duties of the
contract editor. The new contract will be effective for the Summer 1995 edition.
As stated in Article V of the attached agreement, the consultant is to be paid $500
for each newsletter. Payment for editorial services would annually not exceed
$2,000.
ENVIRONMENTAL REVIEW
This report is not subject to CEQA review.
FISCAL IMPACT
Funds for contract editorial services have been provided for in the Fiscal Year
1994/95 and proposed 1995/96 budgets.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCF
A copy of this report was mailed to Melissa B. Tamberg.
.ACTION:
2 of 6
~,~ 7 1995 I'I'~:M 9
Agenda Report
March 7, 1995
M. Tamberg Contract
Page 2
RECOMMENDATION
It is recommended that the City Council approve the agreement between the City of
Poway and Melissa B. Tamberg.
Attachments
Exhibit A: Agreement between the City of Poway and Melissa B. Tamberg
3 of 6 MAR 71995 I-~J~M 9
CITY OF POWAY
CONTRACT FOR EDITORIAL SERVICES
FOR POVVA Y TODAY
This contract is made and entered by and between the City of Poway, a
municipal corporation, hereinafter called "City," and Melissa B. Tamberg,
hereinafter called "Consultant."
WHEREAS, City, acting by and through its City Manager, has entered into an
agreement with Melissa B. Tamberg for her services;
NOW, THEREFORE, THE PARTIES DO AGREE AS FOLLOWS:
ARTICLE I Consultant's Services:
Consultant shall perform those duties as outlined in Exhibit A and included herein
by reference. All work performed by the Consultant will become the property of
the City.
ARTICLE II Responsibility of the Consultant:
The Consultant shall be responsible for the professional quality and timely
completion of the newsletter layout including stories, headlines, picture captions,
and other work deemed necessary by the City for the newsletter layout.
ARTICLE III Content of Newsletter:
The newsletter will be a maximum of sixteen (16) pages, 11" x 17" (two sheets
22" x 17" folded to 11" x 17") folded again to 8-1/2" x 11" for mailing. All
stories and photographs to be furnished by the City. The City will provide
guidance on the content for each issue and will rely on the Consultant for the final
layout. The City will approve all stories, type, and page proofs prior to printing.
ARTICLE IV Assiqnability:
The Consultant will not assign any of the Consultant's rights or obligations under
this agreement without the prior written consent of the City Manager.
4 of 6 EXH][BTT A ~IAR ? 1995 I EM 9
Contract for Editorial Services Page 2
- for Poway Today
ARTICLEV Payment:
The City agrees to pay the Consultant for his/her services a sum not to exceed
$2,000 annually. Payments shall be made quarterly upon receipt of an invoice and
after the printing of the newsletter in the amount of $500.
ARTICLE VI Cancellation:
Cancellation of the contract may be accomplished by either party filing a written
notice of intent not less than thirty (30) calendar days prior to termination.
In witness whereof, the parties hereto have executed this agreement to be
duly executed.
James L. Bowersox Melissa B. Tamberg
City Manager, City of Poway Consultant
DATED:
5 of 6 ~A~, ? 1995
EXHIBIT A
The Consultant shall provide the following services:
® review and rewrite stories as necessary
· provide layout for each page of the newsletter and
recreation program
· write headlines and captions
· review proofs of newsletter prior to printing
· provide story ideas where appropriate
· provide listing of photographs needed for each issue
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