Item 14 - FY 94-95 Midyear Budget AdjustmentsTO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City mana~
John D. Fitch, Assistant Cit~nager
IhTI?I~TED BY: Peggy A. Stewart, Director of Administrative Servic~
Peter Moote, Deputy D~rector of Administrative Serves
Christine Tsung, Finance Manager
DA~: March 14, 1995
S~JE~: FY 1994-95 Midyear Budget Adjustments
.t is recommended that the City Council/Redevelopment Agency receive this report and
adopt the attached resolutions approving midyear budget amendments for Fiscal Year
'994-1995.
E tal review is not required for this agenda item according to CEQA guidelines
As stated throughout this report.
ADD
The members of the Budget Review Committee have been notified of this report.
t is recommended that the City Council/Redevelopment Agency receive this report and
adopt the attached resolutions approving the midyear budget amendments for Fiscal Year
1994-1995.
ACTION
lof9
CITY OF POWAY
TO: Honorable Mayor and ~embers ~ City Council
FROM: James L. Bowersox, C~ty Mana~l))l['~
John D. Fitch, Assistant Citl~-#anager
INITIATED BY: Peggy A. Stewart, Director of Administrative Servicq~
Peter Moote, Deputy Director of Administrative ServiCes
DATE: March 14, 1995
SUBJECT: FY 1994-95 Midyear Budget Adjustments
KGROUND
On June 28, ]994, the City Council approved the FY 1994-95 Financial Program and
established a General Fund Budget in which revenues exceeded expenditures by
$87,570. This General Fund surplus was achieved by a planned deferment of
expenditures for replacement of capital equipment and a reduction in operating
budget expenditures.
Staff has completed an evaluation of the City's FY 1994-95 midyear fiscal status.
This evaluation is the first of four reports scheduled this fiscal year regarding
the City of Poway Comprehensive Finance Program as follows:
March 14 FY 1994-95 midyear evaluation and budget adjustments.
April 25 Preliminary Forecast of FY 1995-96 and updated 5-year fiscal forecast
for General Fund revenues and expenditures,
June ]3 a) verview f the FY 1995-96 Proposed Comprehensive Financial
rogram w th emphasis on the General Fund.
b) resentat on of Report from the Budget Review Committee on the
roposed inancial Program.
c) pen Public Hearing and receive public input.
June 20 a) Open Public Hearing and receive public input.
June 27 a} Open Public Hearing and receive public input.
b) Adopt Fiscal Year 1995-96 Comprehensive Financial Program
ACTION:
~ 2of9
MAR 1 4 1995
- Agenda Report
March ]4, ]995
Page 2
FINDINGS
F 1 ow ng an extensive re tew f ear-to-date revenue and expert iture actt*ity,
s a f s projecting that isca y ar 1994-95 will close with a e e al Fun surplus
o 12 ,4]5. This p nc udes the expenditure of $388, 0 or rep acement
o ap ia1 equipment. De erra o this expenditure was identif e n FY ] 94-95 as
a resource to balan e a roi c ed sh tfall of $275,160. With o a Ge eral Fund
re*enues exceeding ,dge an ex end utes lower than budgeted, t is de erral will
no be tac men A rov es a detailed account of General und revenues
an expendituresl tac men B rov es a summary of significant adjus merits to
mi year operating bu gets. equ sis or additional appropriations for ine-item
bu gets are listed in the at ached resolution authorizing the midyear budget
amendments.
On Apr 1 25, 1995, staff will present prelimin ry projections for t e Fiscal Year
1995-9 General Fund budget as well as an upda ed five-year fiscal orecast. [n May
]995, he Budget Review Committee will begin i s pr cess of a detai ed review of
expend ture and revenues budg ts for the upcom ng f scal year as we 1 as an
evalua ion of the five-year f sca1 forecast, ful report and recommendations from
the Committee will be prepare for presentation at he June 14, ]995 Public Hearing
for consideration of the FY ! 95-96 Proposed Financ al Program.
E Lal review is not required for this agenda item according to CEQA
guidelines.
FISCAL IMPACT
As stated throughout this report.
The members of the Budget Review Committee have been notified of this report.
RECO! [ON
It is recommended that the City Council/Redevelopment Agency receive this report and
adopt the attached resolutions approving the midyear budget amendments for Fiscal
Year 1994-1995.
ta hments:
ttachment - General Fund Budget Overv ew; FY 1992-g - FY lgg4-95
ttachment - Summary of Significant Ad ustments to M dyear Operating Budgets
esolution pproving Midyear Budget Amen ments, City o Poway
_ esolution pproving Midyear Budget Amen ments, Poway edevelopment Agency
3of9
MAR 1 ~ 1995 ITEM
CITY OF POWAY
REVENUE VS EXPENDITURES
GENERAL FUND
EXPENDITURES:
FY 1992-93 FY 1993-94 FY 1994-95 FY 1994-95
~
I ACTUAL ACTUAL APPROVED ESTIMATED
Eg~s
Ad ' ' Services 88 ,n41 8 ,7 8 ,944 92 ,nOr
· 3ervices ,0 i ~0, ~74 ~0 i 06
ommunityServices , , 1 ,1 0 , 0 ~7 , 9
5
ia nihg , ; , , ,
u ic S rvices , 2 7
al' ty:S ~ices :: 3
ngnee ngServices , ,1 9 , 9 , 0
,
Total Gen. Fund Expenditures 15,531,085 15,436,744 15,693,760 15,428,16
REVENUES:
aj( ems
pe' Tax 3, 27,7 0 3, 7,942 3, 61,620 3, 0
es 3, 86,9 3 O, 00 3,
rest ncome/Rentalof Prop. 61,7 ,f 5 0, 0
te S I: -4,8 1, ,9 O 1, 0 1
nch e F es 0,5 ,0 5 - 0
DA' mini traton 1, 2, 1, t 1,6 ,6
~., velo men e s 1, 1, 1, u 1,1
/ ' - 1, 1,9, 1,
ty Servic s F es o 937, 4
P Excess am ngs 6 218. .0
S b taI-Majorltems 15,21 ,449 15,277,5 3 14, 03,0f~ 14, 1
All Other Revenue Items 497,950 456,267 515,530 742,238
Total General Fund Revenue 15,717,399 15,733,790 15,418,600 15,554,57~
Unadjusted General Fund
Surplus/(Deficit) 186,314 297,046 (275,160) 126,415
Capital Replcmnt Fund Credit 388,000
Adjusted General Fund
Surplus/(Deficit) 186,314 297,046 112,840 126,416
4 of 9 AttachmentA
)~IAR 1 4 1995 ITEM 14
- Summary of Significant Adjustments
to Midyear Operation Budget
FY 1994-95
)tviston Descrt ion of Activit
I.egi s] ativi
Rdmini:~at?
City Manager (013) Request for additional appropriation of $3,7B0 for
increa: :ation costs of Pow;
dministrative Request for additional appropriation of $7,8]6 for
ervices- telephone service due to rate structure change
upport Services effective 1/1/95.
_ 1_9_6.)
dministrative Savings of $36,000 ue to smaller than anticipated
ervices- increase in medical dental costs, and
mployee Benefits savings of $26,B$1 n Worker's compensation costs
107) based on year-to-da e activity and review of 5-year
trend of ret )ts.
Performing Arts ncrease in expenditure of $11,460 offset by
Center (207) $27,500 increase in revenue due to agreement with
Foundation to fund season
Director of Planning Request for appropriation of $30,000 for performing
Services ('~_~_O.O_k .......... Citizens Survey.
Building Inspection Request appropriation of $56,250 for increase in
'303} Building Inspection contract offset by $75,000
increase in revenue.
Director of Public Transfer appropriated funds for purchase of $5,658
Services (400) in office equipment/furnishings for Sr. Management
Anal d Technical Asst. to the Director.
Street & Park Transfer $19,500 of appropriated funds and new
Maintenance (407, appropriation of $12,500 from Capital Replacement
411) =und for urchase of ca ital t.
Attachment B
5 of 9 )~AR 14 1995 ITEM
Midyear Budget Adjustments
Page 2
ivtsion i it
Street Maint. (407} Transfer $9,960 of appropriated funds for
r_e_pl acement of g,O00 s~ )ed sidewal ks.
Drainage {408} Transfer $12,000 of appropriated funds for Wet
W,
Eni
Land Development Request additional appropriation of $14,000 for
(602} Plan Check/Map Processing to be fully offset by
Plan Check revenue.
Law Enforcement (504) Savings of $1-3,513 projected due to latter than
anticipated s art date of additional DARE officer
and receipt o contract rebate due to prior year's
actual activi ies.
R develO H i~
RDA & Housing (1020) Reque ap o riation for Smith law suit settlement
and o er t gation expenses:
$ 9,0 rom RDA General Fund
( 0,0 rom Low/Mod Fund
Family MHP a a cy fa tot resulted in expenditure eduction of
1120) 2 , go of set by a revenue shortfall o $25,165.
o a shot fall for FY 94-95 projected o be
3 , 45. hortfall will be covered by DA funds
already se aside for this I)~
Poinsettia Senior MHP Vaca cy factor resulted in expenditure reduction of
(1130) $12, 77. Reven,e projection for park is $77,350
shot of b,dge .
Tota shot fal for FY 94-95 projected to be
$66, 28. hot fall will be covered by RDA funds
_a_]~_d_~ se -as de for this I?~
Poway Royal MHP perating e penditures are projected to be $42,000
(1140) elow budge . Revenue is projected at $55,000
ower than udget due to and deferral of
· uly 1, 199 rent '
Haley Ranch Estates Revenues $10,000 lower than budget due to lower
(1150) than ex ected use of RV lot, and annual inco e
survey esulted in lowe base rent . Operat ng
ex endi utes are as ant cipated, otal shot fall
fo FY 4-95 projected o be $477, 26. Shot fall
wi 1 be covered by RDA unds alrea y set-asi e for
Attachment B
6of9
~AR 1 A 1995 ITEM
- RESOLUTION NO. 95-
A RES LU ION OF T E CIT UNCIL
OF TH C TY OF PO 'Y, C L ORNIA
APPROVI IDYEAR B GET STMENTS
FO F SCAL YEA lgg - 95
WHEREAS, the City Council of the City of Poway adopted on June 28, 1994
the Poway Financial Program Fiscal Year 1994-95, and
WHEREAS, a midyear review of revenue and expendiuture activity has
determined that certain amendments to the Fiscal Year 1994-95 Poway Financial
Program are
NOW, THEREFORE, the City Council of the City of Poway does hereby
resolve and order as follows:
Sect The following additional appropriations authorized by Resolution
94-070 are to be made:
AMOUNT I ACCOUNT CODEi¥) DESCRIPTiION iiiiiii ]::I i~iiii~iiiiiii!iiiiiiiiiii!!!
C ~naa~
$2 200 0 ) Olher Professional Services
80 0 20 P~
$2.700 013-4922 Printinc
S 'ices
$7 !0 06-3310 T~ hone
$ O0 ~ E~ Hr & M
$1 0 1 Fees
C 1 Re lacement
., ooj Icom dware (Safet Services'
P ling t ts Center
$27,500f J ,4120 J her Contractual Services
7of9
MAR 1 4 1995 ITEM
Resolution No. 95-
Page 2
Director f Planninc ervices
$ ,000 300-4120 Other Contractual Services
$1,400
Cu t P1 annin!
$14 I I 'actual Services
Bu ldinc
$56 I )Buildin! Fees
Director f Public Servi es
$13,910 400-1110 Regular Salaries
$~ levee Benefits
Fi 'e Prevention
La~d Deve]~
$14 I I heck
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Poway,
California, at a regular meeting thereof this 14th day of March, 1995.
ATTEST:
8of9
blAR l 4 1995 ITEM ,
RESOLUTION NO. R-95-
A RESOLUT ON OF HE DEVEL PM NT AGENCY
OF TH CITY F P 'Y, C LI ORNIA
APPROVI MIDY AR GET DJ STMENTS
FO FISCA Y A 199 -1 95
WHEREAS, the City Council of the City of Poway adopted on June 28, 1994
the Poway Financial Program Fiscal Year 1994-95, and
WHEREAS, a midyear review of revenue and expendiuture activity has
determined that certain amendments to the Fiscal Year 1994-95 Poway Financial
Program are ,
NOW, THEREFORE, the Redevelopment Agency of the City of Poway does
hereby resolve and order as follows:
Section 1: The following additional appropriations authorized by Resolution
R-94-11 are to be made:
- iMO~NT iiiii!ilI ) DESCRIPTION i:ii i
R(de lo
700 ( -1702c L'
$64 !0-1702d ion - Other Attorn(
Hale Ranch Estates
$1 1150-5108 I
PASSED, ADOPTED, AND APPROVED by the Redevelopment Agency of the City of
Poway, California, at a regular meeting thereof this 14th day of March, 1995.
~SO~
ATTEST:
~ry
9 of 9 )~AR 14 1995 ITEM