Item 17.1 - Award of Bid for Weingart Center Expansion AGENDA REPORT SUMMARY
TO: Honorable Mayor and Members of the City Council
Honorable Chairman and Members of the
-- Redevelopment Agency
FROM: James L. Bowersox, City Mana~
Executive Director
INITIAl'ED BY: John D. Fitch, Assistant City Manager~C~
Mark S. Weston, Director of Engineeri~ Servicescl6-~
J. Bradley Kutzner, Senior Civil Engineer~,( ~
DA~l~: April 4, 1995
SUBJEC~I': Award of Bid for The Weingart Center Expansion (#5524)
This proposal would award the Weingart Center Expansion to G. F. Bledsoe Construction,
Inc. in the amount of $285,596.00. The contract time for the project is 90 working
days.
FISCAL IMPACT
There are sufficient funds to complete the project. The Agency is providing
$261,155.00 with additional funds acquired by the Poway Valley Senior Citizen Corp.
totaling $102,871.00.
EI~RON~I~ALI~EVIEW
An environmental review of the project was previously conducted. The review determined
that the project was exempt from CEQA and a notice has been filed with the County
Clerk. No additional environmental review is necessary.
ADDITIONAL PUBLICNOTIFICATIQNAND CORRESPONDENCE
Randazzo Construction, Grahovac Construction Co., Famania Construction, Inc., Hernandez
Const. Corp., G.F. Bledsoe Construction, Inc., Lippitt Corp., The Augustine Co.,
J. Carey Const. Co.
~COMMENDATION
It is recommended that the Redevelopment Agency award the Weingart Center Expansion
contract to G. F. Bledsoe Construction, Inc. in the amount of $285,596.00, which
includes all three additive bid alternates. It is further recommended that the Agency
appropriate the additional sum of $102,871.00 for the project from outside funding
sources. The new total appropriation will be $364,026.00.
ACTION
I of 9 APR 4 1995 II'E 17. I
- AGENDA REPORT
CITY OF POWAY
This report is included on the Consent Calendar There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council staff or public request it to be removed from the Consent Calendar and
discussed separately If you wish to have this report pulled for discussion, please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
Honorable Chairman and Members of the Redevelopment Agency
FROM: James L. Bowersox, City Manager/Executive, Direc~~:>
INITIATED BY: John D. Fitch, Assistant City Manager~)
Mark S. Weston, Director of Engineerin~ Services~Fr:
J. Bradley Kutzner, Senior Civil Engineer~
DATE: April 4, 1995
SUBJECT: Award of Bid for The Weingart Center Expansion (#5524)
BACKGROUND
On March 21, 1995 bids were opened for the Weingart Center Expansion project.
The Engineer's Estimate was $360,000 to $390,000. The contract time for this
project is 90 working days.
While reviewing these bids, G.F. Bledsoe Construction was asked if they had
listed all their subcontractors. Their response was that while completing the
bid form (Attachment #1}, they ran out of room on the form and were unable to
list the rest of the subcontractors because of a clerical error made with the
bid form. They have provided the complete list of subcontractors with a
request that they be allowed to use all of them. This request is shown as
Attachment #2.
When a prime contractor, such as G.F. Bledsoe, fails to name a subcontractor
for a portion of the work, then the prime contractor agrees that it is fully
qualified to perform that portion of the work, and that it will perform that
portion itself. G.F. Bledsoe has agreed that it is qualified to do the
omitted portions of the work and will perform those portions itself, if the
City Council does not allow it to use the complete list of subcontractors.
ACTION:
_~ of 9 ,APR J~ 1995 ITEM..~17 . 1
Agenda Repo~- Awa~ ~ B~ fortheWeinga~ Ce~erExpansion (#5524)
April4,1995
Page 2
While the Prime Contractor may be able to perform the work himself, it is not
the standard normally used by this or any of the other bidders, as shown in
their bids. It is staff's opinion that an honest clerical error was made in
this situation and that a better quality project will be received if the
additional subcontractors are allowed.
After discussions with the City Attorney's office, it was decided to provide
the written notice normally required to listed subcontractors for the other
bidders, prior to awarding the bid. This was done by mailing the notices
shown in Attachment #3 on March 28, 1995. This decision was made on March 27,
1995, thereby causing the postponement of the Award of Bid.
It is the discretion of the Redevelopment Agency Board to allow the additional
subcontractors or not.
FINDINGS
The following eight (8) bids were received:
Company Base Bid Additive Bid
Alternates #1-3
1. G.F. Bledsoe Construction,
Inc. $266,991.00 $18,605.00
2. The Augustine Company $303,226.00 $20,833.00
3. Hernandez Construction $328,610.00 $23,783.00
4. Famania Construction Inc. $340,000.00 $30,688.00
5. Randazzo Construction $341,908.00 $23,783.00
6. John Carey Construction
Co.,Inc. $344,000.00 $37,793.00
7. Grahovac Construction
Co., Inc. $346,000.00 $23,573.00
8. Lippitt Corp. $389,500.00 $32,538.00
If the Agency determines that the list of subcontractors shown in Attachment
#2 may be used, it should award the bid with this inclusion for the bid price
listed.
If the Agency determines that the appropriate award would be to use only the
original list of subcontractors, it should award the bid on this basis for the
bid price listed.
An environmental review of the project was previously conducted. The review
determined that the project was exempt from CEQA and a notice has been filed
with the County Clerk. No additional environmental review is necessary.
APR ~: 1995 ITEM 17. 1
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Agenda Report - Award of Bid for the Weingart Center Expansion (#5524)
April 4, 1995
Page 3
FISCAL IMPACT
There are sufficient funds available for the completion of the project. In
addition to the $261,155.00 previously appropriated by the Agency for this
project, the Poway Valley Senior Citizen Corp. has acquired grants for
$44,500.00 from the Weingart Foundation, $11,000.00 from the Rotary Club, and
has pledged $47,371.00 from their own Building Fund to support the cost of
this project. These funds total $102,871.00.
ADDITIONAL PUBLICNOTIFICATIONAND COgRF~PONDENCE
Randazzo Construction, Grahovac Construction Co., Famania Construction, Inc.,
Hernandez Const. Corp., G.F. Bledsoe Const. Inc., Lippitt Corp., The Augustine
Co., J. CareT Const. Co.
RECOMMENDATION
It is recommended that the Redevelopment Agency award the Weingart Center
Expansion contract to G. F. Bledsoe Construction, Inc, in the amount of
$285,596.00, which includes all three additive bid alternates.
It if further recommended that the Agency appropriate the additional sum of
$102,871.00 for the project from outside funding sources. The new total
appropriation will be $364,026.00.
ATTACHMENT #1 Bid Form
ATTACHMENT #2 Letter Requesting Use of Additional Subcontractors
ATTACHMENT #3 Notice to Low Bidders
· APR J~ 1995 ITEM 17. 1
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SECTION 9
LIST OF SUBCONTRACTORS
The Bidder is required to furnish the following information relative to the
subcontractors and suppliers he proposes to use.
If all work is to be done without subcontractors, write "none" in the
following space:
Nmme under which License No. and Address of Office Type of Work
Subcontractor is Classification Mill or Shop and Subcontractor
Lt cens~¢l Number Tel ephone Number Wi l l Do
SUPPLIERS:
Name of Supolier Address & Telephone No. Type of Mater~?
(Use additional copies of this form as ne~ed to show all subcontractors and
suppl lets. )
28
ATTACHMENT ~1
of 9 APR ~ 1995
l&a/svr Zw. :.,
GENERAL CONTRACTOR
March 24, 1995
City of Poway
P.O. Box 789
Poway, Ca. 92074
Project: Weingart Senior Center
Attn: Project Manager
Dear Sir,
Since 'o
,¢~ were the apparant low bidder on the above project,
we are submitting a total list of sub-contractors for your
review. As for an explanation of why we did not include this
total list at the time of bid opening, Kathy Bledsoe was given
the specification book in its entirety to submit with our bid.
She noticed there %tas only seven spaces to fill out for sub-
contractors. We feel this was a clerical error on our part in
the field, but we feel ~e made a good faith effort by completing
the seven spaces.
Our complete list of sub-contractors is as follows:
1.Cement Cutting ~ Dem-o 231-i735
1845 Logan ~335661 C-21
San Diego, Ca.
2. RB Industries Signage 448-3930
9919 Prospect ~582364 C-61
Santee, Ca.
3. Design Source West/ Flooring 455-7228
5264 Eastgate Mall ~618502 C-15
San Diego, Ca.
4. Alonso Painting ~" Painting 465-9170
1212 La Mesa Ave.
Spring Valley, Ca. ~658590 C-33
5.Banker Insulation w/ Insulation 738-6980
2337 Vineyard ~552601 C-2
Escondido, Ca.
6.Pacific Coast Roofing/. Roofing 292-7663 5050 Market St. ~226543 C-39
San Diego, Ca. ..-
ATTACHMENT ~2
APR 4 1995 ITEM 17 1
P.O. BOX 20001 · ELCAdON, CA92021 · (619) 789-6616 '
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GENERAL CONTRACTOR
7. Golden State Tile ~" Tile 463-2869
P.O. Box 151739 ~ 612686 C-54
San Diego, ca.
8. Vic Ross's Masonry Masonry 232-0323
3451 Pickwick St. ~ 377475
San Diego, Ca.
9. Floyd Willis Drywall 624-9556
6549 Mission George ~619939
San Diego, Ca.
10. Tri City Glass Glazing 460-6680
366i Costa Bella St. ~252033 C-17
i1. Ehmcke Sheetmetal Sheetmetal 233-6484 404 14th. St. ~605901
San Diego, Ca.
12. Expert Air HVAC 4479901
-- 179 E1 Camino Pequeno ~363643
E1 Cajon, Ca.
13. United Plumbing Plumbing 441-1991
457 Vernon Way ~654767 C-36
14. Ecorp Electrical ~" Electrical 987-1660
1765 Garnet Ave ~668145 C-10
San Diego, ca.
15. A-1 Fire Protection Fire Sprinklers 578-8760
9630 Blac]¢ Mtn. Rd. "D" ~388358 C-16
San Diego, ca.
APR 4. 1995 ri'EM 17.1
P.O. BOX 20001 · EL CAJON, CA 92021 · (619) 789.-6616 -
7o¢9
March 28, 1995
Subject: Award of Bid on March 28, 1995
Dear 2~:
The Poway Redevelopment Agency will consider the Award of Bid for the Weingart
Center Expansion at 7:00 p.m. on Tuesday, April 4, 1995. The low bidder, G.F.
Bledsoe Construction, has requested a correction to the list of subcontractors
he submitted with his bid. He states that due to a clerical error, his
submitted list was limited to only one sheet, which could accommodate only
seven subcontractors. It was his intention to list 15 subcontractors. He
asserts that it will not change his bid regardless of the outcome of this
request.
As is required by State law, if the addition of the subcontractors he has
requested is not allowed, he will proceed with the project for the original
price. He will )erform the work in the trades not originally listed with his
own forces.
The proposal being presented to the Redevelopment Agency will be to either:
1. Award the bid to G.F. Bledsoe Construction allowing the additional
subcontractors requested in his letter dated March 24, 1995, for
the price bid; or
2. Award the bid to G.F. Bledsoe Construction with the original list
of subcontractors submitted with the bid, for the price bid.
The City Attorney has reviewed this situation and concurs with this procedure.
If you have any questions, please call Brad Kutzner at 619-679-4221.
Sincerely,
ENGINEERING SERVICES DEPARTMENT
Mark S. Weston
Director, Engineering Services
MSW:mhl A LIST OF THOSE RECEIVING THIS LETTER FOLLOWS
ATTACHMENT ~3 APR,~ 1995 |'l't:~ 17'. 1
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RANDAZZO CONSTRUCTION ~RAHOVAC CONSTRUCTION CO. :AMANIA CONSTRUCTION, INC'.
15530 Blue Crystal Trails 6156 Mission Gorge Rd, Ste 2701Kausman Street
Poway, CA 92064 L San Diego, CA 92139
Roger Randazzo San Diego, CA 92120-3424 Oscar Famania
-- Gina Grahovac Franklin
HERNANDEZ CONST. CORP G.F. BLEDSOE CONST. INC. LIPPITT CORP.
9295 Chesapeake Dr., Ste A 24720 Rio Verde Dr. 4863 Drakewood Terrace
San Diego, CA 92123 Ramona, CA 92065 San Diego, CA 92130
Arthur Hernandez Gary Bledsoe James Lippitt
THE AUGUSTINE CO. J. CAREY CONST. CO.
531Encinitas Blvd,Ste 118 9484 Chesapeake Dr, Ste 804
Encinitas, CA 92024 San Diego, CA 92123
Robert Augustine Mary Benson
Low bidder list receiving letter of March 28, 1995
APR 1995 17. 1
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