Item 12 & 13 - Supplemental Rpt. on Contracts with David Paul Rosen & Assoc. T-O: Honorable Mayor and Members of the City Council
Honorable Chairman and Members of the Redevelopment Agency
FROM: James L. Bowersox, City Manager/Executive Oir~
INITIATED BY: John D. Fitch, Assistant City Manager/Assistant Executive DirectoR/'
Warren H. Shafer, Director of Redevelopment Servic~
OATE: April 18, 1995
SUBJECT: Supplemental Report on Contracts with David Paul Rosen & Associates
ABSTRACT
These items were continued from the April 4, 1995 City Council meeting pending further
information from staff on contract cost and effective cost control.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
See original reports.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council/Redevelopment Agency approve Agenda Items 12
and 13, the contracts with David Paul Rosen & Associates, subject to the City
Attorney's approval as to form.
ACTION
c: \dar a\agenda\rsnsup, coy
,APR lB 1995 ITEM
lof4
AGENDA RE?O. .L
CITY OF POWAY
TO: Honorable Mayor and Members of the City Council
Honorable Chairman and Members of the Redevelopm~lAgency
FROM: James L. Bowersox, City Manager/Executive Dire~
INITIATED BY: John D. Fitch, Assistant City Manager/Assistant Executive
Warren H. Shafer, Director of Redevelopment Service~
DATE: April 18, 1995
SUBJECT: Supplemental Report on Contracts with David Paul Rosen &
Associates
BACKGROUND
The City Council/Redevelopment Agency continued these two items from their April
4, 1995 meeting. The Council/Agency requested staff to provide additional
information on how the amounts of the two contracts were determined and how the
City/Agency could insure effective cost control.
FINDINGS
In regards to the contract for the preparation of the Housing Strategy, the cost
for this work was determined based on the preparation of similar documents for
other public agencies in California. The amount estimated for this work is
$83,000 and is consistent with the costs incurred by other Cities/Agencies which
have used Rosen and Associates. The cost in those jurisdictions ranged from ..
$80,000 to $120,000 depending on the exact scope of work, the number of hearings
and the level of citizen involvement in the process. The scope of this work is
based on terms in the Smith v All Persons Judgement.
Concerning the second contract, the amount is an estimate based on the contract
work to be done on the individual affordable housing projects. This is
recommended as a not-to-exceed amount. The amount was an estimate based on all
five current projects going forward. The amount and level of assistance needed
on each case will most likely vary a great deal depending on the Agency role,
type of financing, legal structure of the Agency's involvement, etc. This makes
estimating a total fixed amount difficult. Rather than setting a fixed amount
per project, we recommended a not-to-exceed amount based on actual hours. The
not-to-exceed amount is based on an estimate of between 200 to 240 hours per
project. Using an estimated average billing rate of $120 per hour, the expected
cost per project is between $24,000 and $28,B00.
ACTION:
APR 18 1995 1
2of 4
Supplemental Report-David Paul Rosen & Associates
April 18, 1995
Page 2
In both contracts, the amounts are not-to-exceed amounts. This means staff
receives and reviews detailed billings to insure we are paying for services
provided. The billing rates provided by David Paul Rosen & Associates are
consistent for those of similarly qualified firms. The existing contract
approved by the Council in November uses the 1994 billing rate schedule. The
billing rate schedule for 1995 is attached and has not changed from 1994.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
See original reports.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCF
None.
RECOMMENDATION
It is recommended that the City Council/Redevelopment Agency approve Agenda Items
12 and 13, the contracts with David Paul Rosen & Associates, subject to the City
Attorney's approval as to form.
Attachments: 1. Rosen & Associates Professional Fee & Expense Reimbursement
Schedule
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3 of 4 APR 1 S 1995 Il'EM 12 ~}..~
DAVID mALL Rr EN & ASSOCIATES MCUSINO, OOI,~MJNITY &
ECDN~MIC D~vELO~MENT
Calendar Year 1995
Professional Ir-ce and Expense Reimbursement Schedule
The following fee schedule represents fees and reimbursable expenses for 1995.
Principal Consultant S 135.00 :)er hour
Principal Legal Associate $190.00 ~er hour
Senior Legal Associate $170.00 ~er hour
Junior Legal Associate $155.00 :,er hour
Fntry Legal Associate $135.00 ~r hour
Legal Clerk Associate $ 85.00 ~er hour
Senior Economist $125.00 ~er hour
Junior Economist $110.00 ~er hour
Research Associate $ 50.00- 90.00 ~er hour
Data Entry, Word Processin§,
Administrative Assistance $ 45.00 per hour
and Accounting
The following costs are reimbursable expenses with supporting receipts:
· mileage at 26 cents per mile
· ,ound-trip coach airfare as mutua!ly agreed to by client ,'.nd consultant
· economy rental car as needed
· hotel and meals as needed
· ion§ distance telephone, Federal Fxpress and FAX service:;
· copying and produ~ion char§es
A I ~'~]% per month surcharge wi{[ be added to an), invoice which is unpaid thirty, days
after the original date of the invoice.
/4. 0£ 4 Attachment i APR i8 1995 I'rEM-12~u/~