Item 7 - Library Advisory Committee's Recommended Funding for Library
AGENDA REPORT SUMMARY
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INITIATED BY:
Honorable Mayor and Members of the City Council
James 1.. Bowersox, City Man*
John D. Fitch, Assistant City Manager ~ "'9::;_ ;~
Robert 1.. Thomas, Director of Community Servi/:,-s /~
Patrick R. Foley, Senior Management Analyst 1{Vl111J
TO:
FROM:
DATE:
June 13, 1995
SUBJECf:
Library Advisory Committee's Recommended Funding for the Poway Library in
FY 1995-96
ABSTRACT
The Library Advisory Committee is recommending a $71,165 budget for the library in FY
1995-96. The proposed budget includes: 1) funding for a part-time children's
librarian for 30 hours per week, 2) the purchase of 40 books per month, 3) UMI work
stations, 4) New York and Los Angeles Times on microfilm,S) contingency funding for
equipment maintenance, 6) $5,000 to update the reference books that are 12 years old,
7) connection to the internet, 8) CD ROM storage cabinet, and 9) books on tape. It is
recommended that the City Council approve the $71,165 library budget for FY 1995-96 as
proposed by the Library Advisory Committee.
ENVIRONMENTAL REVIEW
This item is not subj ect to CEQA review.
FISCAL IMPACT
The $71,165 will have to be appropriated from the General Fund in FY 1995-96.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONOENCE
Additional notification sent to the Library Advisory Committee.
RECOMMENDATION
It is recommended that the City Council approve the $71,165 library budget for FY 1995-
96 as proposed by the Library Advisory Committee.
ACTION
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JUN 1995
~ AGENDA REPORT
CITY OF POW A Y
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council, staff or public request it to be removed from the Consent Calendar and
discussed separately. If you w;sh to have this report pulled for discussion. please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO:
FROM:
INITIATED BY:
DATE:
SUBJECT:
BACKGROUND
Honorable Mayor and Members of the City Council
James L. Bowersox, City Man~
John D. Fitch, Assistant City Manager ~
Robert L. Thomas, Director of Community Ser~
Patrick R. Foley, Senior Management Analyst
June 13, 1995
Library Advisory Committee's Recommended Funding for the Poway
Library in FY 1995-96
On May 22, 1995, the Library Advisory Committee considered a proposed library
budget of $71,165 for FY 1995-96. The budget (Attachment A) proposed by the
Committee included the following items:
Children's Librarian
Continue funding position for 30 hours per week
$30,958
Baker 1 Taylor Book Purchase Plan
Purchase 40 books per month
7,500
UMI
Newspaper abstracts on disc and Business Dateline
General periodicals on disc periodical abstracts on disc
Los Angeles Times on microfilm
New York Times on microfilm
6,680
7,285
1,270
2,156
Contingency Funds
These funds would be used for repair, replacement, or
upgrade of hardware or software for UMI system
Reference book update
Books on tape
Internet connection
CD ROM storage unit
ACTION:
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3,000
5,000
1,500
3,055
1,800
JUN 1 3 1995 ITEM 7
Agenda Report
June 13, 1995
Page 2
FINDINGS
The Library Advisory Committee is recommending a $71,165 bUdget in FY 1995-96
that includes increased funding of $1,800 for a CD ROM storage unit, $1,500
for books on tape, $3,055 for the internet connection, and an increase of $900
in contingency funds. If approved by the City Council, the $3,055 internet
connection will become an annual cost to the library budget. The cost
includes the annual CTSNET connection fee of $1,080, PacBell annual business
line charge of $1,440, security software $500, and set up fee of $35. In FY
1994-95 the City Council allocated $61,929 for the library.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
The $71,165 will have to be appropriated from the General Fund in FY 1995-96.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional notification sent to Library Advisory Committee.
RECOMMENDATION
It is recommended that the City Council approve the $71,165 library budget for
FY 1995-96 as proposed by the Library Advisory Committee.
JLB:RLT:PRF:js
Attachment:
1 - Proposed Budget
(C:\OATA\AGENDA\LIRVIOGT.95)
JUN 1 3 1995 ITEM 7
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PROPOSED BUDGET FOR CITY OF POW A Y 1995/96
t CHILDREN'S LmRARlAN-30 Hours Per Week
A Children's Librarian is essential in this community. Toddler and
preschool storytime, library tours and lessons, class visits and
reference help are all very necessary services.
II. UMI PROQUEST SYSTEM
General Periodicals On disc
This CD ROM product indexes 450 magazine titles 'and includes
full image for over 200 magazine titles. It is in constant use by
many members of the community, including students of all ages,
business people, those looking for product evaluation, and anyon
looking for fairly current information.
Business Dateline
This CD product consists of full-text regional business journals
including San Diego Business Journal and San Diego Daily
Transcript. This workstation is in high demand with patrons
looking for employment, those interested in stocks and bonds
and students doing reports dealing with business. Significant
topic areas are: company profiles, real estate markets, industry
regulations and new product development.
Newspaper Abstracts Ondisc
This database includes cover to cover indexing to articles from
10 of the most respected newspapers in the country including
the New York Times and the LA Times.
m. EIGHT DRAWER CD-ROM STORAGE CABINET
This cabinet will hold up to 2,680 discs. We get about 40 discs
quarterly for General Periodicals Ondisc and we are running
out of room in the carousels we are currently using.
IV. NEWSPAPERS ON MICROFILM
New York Times (1996)
LA Times (1996)
(please note that these prices are only valid if paid before July
1995)
We only keep two weeks worth of newspapers so having newspaper
on microfilm is a necessity.
V. BAKER AND TAYLOR PURCHASE BOOK PLAN
In past years we have subscribed to the McNaughton Leased Book
Plan. The price of the plan has gone up without the company offer-
ing any additional benefits. For approximately the same cost, the
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$30,958
$ 7,285
$ 3,495 .
$ 3,185
$ 1,800
$ 2,156
$ 1,270
$ 7,500
JUN 1 3 1995 ITEM 7
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books can be purchased from Baker and Taylor. Forty best sellers
will be selected each month and the bills will be paid upon receipt of
the invoice. Adult patrons are thrilled to nnd best selling books on our
shelves. More than 75% of this collection is in constant circulation and
that's with limiting patrons to only 3 of these books at a time.
Yr. BOOKS ON TAPE .
Many of our library patrons commute fairly long distanc'es to work.
Having a book on tape to listen to, really makes a difference to
these patrons. Our current collection is old and wo(ll out.
VII. INTERNET
Poway Library received a state grant which pays for connection
to the Internet. Grant money runs out in June of 1995. The
County might be able to offer Internet on our online public access
catalog (our computerized card catalog) but that would take away
one of our four catalogs and would not allow for a graphical inter-
face such as Netscape or Mosaic.
VII. REFERENCE BOOK UPDATE
There are many outdated reference books on the shelves which
need updating.
/ vm. CONTINGENCY FUNDS
. This money should be set aside for repair or replacement of
cd-rom or other computer equipment.
Items II.. m., IV., and V. do not include tax.
II.-$ 70 (only $1,000 of General Periodical Ondisc gets taxed)
III.-$126
IV.-$240
V.-$525
$961
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$ 1,500
$ 3,055
$ 5,000
$ 3,000
$70,204
$ 961
$71,165
JUN 13 1995 ITEM 7
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I CABINETS 1
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This CD-ROM cabinet will accommodate an entire Image coUoetion. It's available in four- and
eight-drawer units. with or without 5Ccurity lo<:ks.,
Color: lighr grey.
FEATURES
The highost stOtage capacity we ofter. A place-holder featute allows bulk storage while retaining
a reserved slot for each disc that's removed. You can add the deskrop module shown below to
the 4-drawer cabiner to convert ir to a desk.
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SPEOFICATlONS
>\"8-DrAwn" CD-ROM Cabnut
Dimemions: 5S"H x 26"W x 29 112"D
Capacitf' 2.680 discs
4-DrAWn" CD-ROM cAbinet
Dimensions: 30"H x 26"W x 29 1/2"D
Cap.citf' 1.340 disco
Desktop (for 4-drawer cabinet)"
Dimen.ions: 60"W x 29 1/2"D
Description
S--drawer cabinet
Lockable 8-drawer cabinet
4-drawer cabinet
LocbbJe 4.drawer cabinet
Desktop (for 4-drawer cabine')
(Ozl/ for shipping informlJrion)
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.-----unit Price
$1.800.00
$1.865.00
$1.060.00
$1.125.00
$ 404.00
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Explanation of Change From McNaughton Leased Book Plan (Item V.)
The new price for the McNaughton Plan is $578 per month or $6,936 (plus tax) per year.
Since these books are leased, we have to send them back to McNaughton at some point.
Ifwe decide to keep a book, we must pay an additional $2.00 - $3.00 per book (depending
on the quantity purchased). Since we have the 40 book per month plan, each McNaughton
book would cost $14.45 per book. McNaughton gives a $25 allowance for each book so I
tried to limit my McNaughton selections to books costing between $20 and $25 Many times
a best seller costs $26. I could get it from McNaughton, but it would count as two
books. On occasion, a best seller costs $18 or less.. I could also get those books from
McNaughton, but it would be a bit of a waste considering the $25 allowance.
By switching to Baker and Taylor I don't have to limit book selections to a small range of
prices. I can order the best sellers regardless of cost as long as I don't go over my yearly
allottment of $7,500 . Some months I'll be ordering more than 40 books and other
months, I'll be ordering less, depending on how good the book reviews are, patron demand,
etc. Baker and Taylor will be giving us an excellent deal. We will get 40% off of most titles.
I can call them and have the books delivered unprocessed the next day or have it take two to
three weeks with processing. The processing costs $.49 per book. I have included this amount
in the $7,500 price. Shipping is included and we can send back damaged books for
replacement.
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JUN 13 1995 ITEM 7
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INTERNET
Poway Library received a state grant which included Internet access for the public. The grant
runs out in June 1995. It is possible that San Diego County Library will offer public Internet
access on one of our OPACS (on-line public access catalogs), but we only have four catalogs
and this would leave us with far too few. In addition, we would not be able to access our
Poway Library Homepage. A volunteer spent a great deal of time putting together a home-
page which includes sites which are of particular interest to members of this community.
We would not have the ability to use a graphical interface, such as Mosaic or Netscape, on the
OP AC and it is the graphics that really make the Internet fascinating.
Internet Breakdown of Costs
CTSNET one time set-up fee
$ 35
Security software (to keep password secure, etc.)
$ 500
Monthly connect fee to CTSNET (240 hrs per month of access )$90 X 12= $1,080
Pacific Bell business line costs. $120 (per month) X 12= $1,440
$3,055
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JUN 1 3 1995 ITEM 7
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