Item 24 - Extension of CAL-ID/RAN
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AGENDA REPORT SUMMARY
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TO: Honorable Mayor and Members of the City Council
FROM: James L Bowersox, City Mana~
INITIATED BY: John D. Fitch, Assistant City Manager ri-
Mark A Sanchez, Director of Safety Services
DATE: July 11, 1995
SUBJECf: EXTENSION OF CALIFORNIA IDENTIFICATION SYSTEM/REMOTE
ACCESS NEl'WORK (CAL-IDIRAN) AGREEMENT
ABSTRACT
The California Identification SystemlRemote Access Network (CAL-IDIRAN) user agreement between the
County of San Diego and the City of Poway will expire on June 30, 1995. Staff recommends that City
Council approve the attached five-year agreement.
ENVIRONMENTAL REVIEW ~.. 'to.
Not subject to CEQA guidelines.
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FISCAL IMPACT
An amount of $8,400 has been appropriated from account #100-0504-4902 for Fiscal Year 1995/1996.
ADDITIONAL PIJBLIC NOTIFICATION
None.
RECOMMENDATION
It is recommended that the City Council approve the attached five-year agreement with the County of San
Diego.
ACTION
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AGENDA REPORT
CITY OF POWAY
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Coundl unless members of the Council, staff or public request it to be removed from the Consent Calendar and
discussed separately. If you wish to hlrYe this report pulled for discussion. please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: The Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City M~
INITIATED BY: John D. Filch, Assistant City Manager ~
Mark A Sanchez, Director of Safety Servi
DATE: July 11, 1995
SUBJECf: EXTENSION OF CALIFORNIA IDENTIFICATION SYSTEM!
REMOTE ACCESS NETWORK (CAL-ID/RAN) AGREEMENT
BACKGROUND
In Fiscal Year 1990-1991, City Council approved a five-year agreement for participation in the
CAL-IDIRAN Program. The agreement has proven beneficial to both the City of Poway and the
County of San Diego.
FINDINGS
The CAL-IDIRAN Program is a statewide computer-operated fingerprint identification system. The
system provides rapid identification of criminals and solutions to unsolved crimes.
CAL-IDIRAN continues to perform two distinct functions in the area of criminal identification: The
identification of prisoners and the identification of latent fingerprints lifted at crime scenes.
ENVIRONMENTAL REVIEW
Environmental review is not required for this item under California Environmental Quality Act
guidelines.
"SCAL IMPAcr
An amount of $8,400 has been appropriated from account #100-0504-4902 for Fiscal Year
1995/1996.
ADDmONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
ACTION:
2 of 14 11 1995 .
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- Agenda Report
July 11, 1995
Page 2
RECOMMENDATION
It is recommended that the City Council approve the attached five-year agreement with the County of San
Diego.
JLB:JDF:MAS:mjl
Attachment: A: Copy of CAL-IDIRAN Agreement
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AGREEMENT BETWEEN THE COUNTY OF SAN DIEGO AND
THE CITY OF POWAY FOR
PARTICIPATION IN SAN DIEGO COUNTY'S
CALIFORNIA IDENTIFICATION SYSTEM
REMOTE ACCESS NETWORK
THIS AGREEMENT, made and entered into this 11th day of
July , 1995, is by and between the County of San Diego, a
political subdivision of the state of California, hereinafter
referred to as "COUNTY", and the City of Poway, a municipal
corporation, hereinafter referred to as "CITY".
WITNESSETH
WHEREAS, the State Department of Justice maintains an
automated system for retaining and identifying fingerprints,
said system being known as the California Identification
System, and hereinafter referred to as "Cal-ID"; and
WHEREAS, the Penal Code, Section 11112.1 et seg. provides
for the establishment of a Remote Access Network ("RAN"),
consisting of a statewide network of equipment and procedures
allowing local law enforcement agencies direct access to
Cal-ID; and
WHEREAS, the San Diego County Sheriff's Department,
hereinafter referred to as "SDSD", is the COUNTY's proprietary
ATTACHMENT "A" JUL 11 1995 ITEM 24 1
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agency for San Diego County's California Identification
System/Remote Access Network, hereinafter referred to as
"Cal-ID/RAN"i and
WHEREAS, San Diego County's Cal-ID/RAN is governed by the
San Diego County Local Cal-ID/RAN Board, established pursuant
to Section 11112,4 of the California Penal Code, and herein-
after referred to as "RAN BOARD"i and
WHEREAS, Cal-ID/RAN provides both tenprint and latent
fingerprint identification through the use of Local Input
Terminals, hereinafter referred to as "LIT's"i and
WHEREAS, CITY desires to participate in cal-ID/RANi and
WHEREAS, the general law and traffic enforcement services
contract between CITY and COUNTY makes no provision for Cal-ID
services or fundingi and
NOW, THEREFORE, the parties hereto agree that COUNTY
shall provide Cal-ID/RAN services for CITY through the SDSO's
LIT site pursuant to the following terms and conditions,
I. SCOPE OF SERVICE
SOSO shall provide Cal-IO/RAN services for CITY,
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including all tenprint and latent fingerprint
inquiries,
II. COST
A. CITY shall reimburse COUNTY for its propor-
tional share of the ongoing operational costs
associated with Cal-ID/RAN, based upon the
following formula, which shall be adjusted
annually using the previous year's SANDAG data,
CITY'S CITY'S CITY'S
PERCENTAGE PERCENTAGE CAL-ID
OF TOTAL + OF FBI SUBTOTAL . 2 COST
= - =
.
COUNTY CRIME ALLOCATION
POPULATION INDEX PERCENTAGE
ANNUAL FINES AND ANNUAL
CAL-ID PENALTY CAL-ID
OPERATIONAL - ASSESSMENTS = NET
COSTS OR COUNTY OPERATIONAL
GENERAL FUND COSTS
ANNUAL CITY'S CITY'S
CAL-ID CAL-ID ANNUAL
NET X COST = CAL-ID
OPERATIONAL ALLOCATION COSTS
COSTS PERCENTAGE
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B. CITY'S percentage of total County population
shall be based on SANDAG'S most recent "popula-
tion and Housing Estimates," which are revised
annually,
C. CITY'S percentage of F,B,I. crime index shall be
based on SANDAG's most recent issue of "Crime in
the San Diego Region," which is published
annually.
D, CITY'S Cal-ID cost allocation percentage shall
be the average of the CITY'S percentages of
total County population and F,B,I, crime index,
E. Ongoing Cal-ID operational costs shall include
those costs needed to maintain the central
computer and supporting equipment; costs for
telecommunications operations for the Cal-ID/RAN
equipment; air conditioning maintenance; tape
storage; office supplies; cost for replacing the
equipment amortized over ten years; funding for
system enhancements authorized by the RAN BOARD;
utilities; support personnel; and related costs
necessary for the operation of Cal-IDfRAN.
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F. A minimum allocation of $716,000 per year from
either fines and penalty assessments collected
by the courts or County General Funds shall be
subtracted from the annual Cal-Io operational
costs described in Section 11,0. above, The
remaining annual net operational costs shall be
shared by all the Cal-Io user agencies,
G. CITY's estimated Cal-Io costs are calculated on
Attachment A, which is hereby made a part of
this Agreement,
H. The Sheriff of the County of San Diego may, on
behalf of COUNTY, annually revise CITY's
Estimated Cal-Io Costs (Attachment A), based
upon the most recent SANoAG population and F.B,I
crime index statistics in accordance with
Sections II-B., II.C, and II-o" and current
operational costs specified in Section II,E,
above. Such estimate, when approved by CITY and
the County Sheriff, acting on behalf of the
COUNTY, shall be made a part of this agreement
as Attachment A,
I- CITY shall be billed quarterly based on its
proportional share of the estimated ongoing net
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operational costs and agrees to pay COUNTY for
the aforementioned costs within thirty
days from the date of the invoice for such
costs,
J. The first billing of each fiscal year shall be
adjusted to reflect the actual ongoing net
operational costs for the previous year,
K, COUNTY shall maintain a separate accountability
for purposes of funding cal-ID/RAN and shall
provide a financial report at the end of each
.- fiscal year,
III. SYSTEM OPERATING POLICIES AND PROCEDURES
A. The primary purpose of Cal-ID/RAN shall be to
serve all law enforcement agencies in the
COUNTY.
B, Additional law enforcement agencies may be
added and users may be removed from Cal-ID/RAN
as conditions warrant.
C. Participating CITIES and COUNTY agree to abide
..- by all State and Federal statutes, as well as
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all policies adopted by COUNTY and state or
Local RAN BOARD concerning the security, privacy
and dissemination of any and all fingerprint
identification data contained in Cal-ID/RAN.
1. Cal-ID shall be used exclusively for law
enforcement criminal or suspected criminal
fingerprint identification purposes.
2, Cal-ID shall not be used for employment,
licensing, or certification purposes.
D. Operational policy shall be established and
modified as deemed appropriate by the RAN
BOARD. This policy shall ensure that each
user is treated equitably, with primary
'~'~ consideration based on each user agency's
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service population and crime rate,
E. Any dispute between users over operational
policies established by the RAN BOARD shall be
resolved by that BOARD.
F. COUNTY agrees to ensure the proper and effec-
tive operation and maintenance of equipment used
to participate in Cal-ID/RAN,
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G. COUNTY agrees to continue submitting finger-
print cards for all specified arrests to the
Department of Justice as required by law.
H, This Agreement incorporates by reference:
California Penal Code Section 11112,1 et, seq.
and any related legislation enacted thereto;
State Department of Justice Cal-ID/RAN Master
Plan and any changes thereto; State Department
of Justice Cal-ID/RAN pOlicy Manual and any
changes thereto; and the San Diego county Local
RAN Board operating Policies,
IV. AMENDMENTS OR MODIFICATIONS
This Agreement may only be modified, amended or
otherwise changed as provided in section II.F., or by
an amendment in writing executed by the CITY and
COUNTY,
V. TERMINATION FOR CONVENIENCE
Notwithstanding any other section or provision of
this Agreement, either party hereto may terminate
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this Agreement by giving a one-year advance written
notice of intention to terminate.
VI. TERM OF AGREEMENT
This Agreement shall take effect July I, 1995 and
unless sooner terminated as provided for herein,
shall terminate on June 30, 2000,
VII, INDEMNIFICATION
A. COUNTY shall defend, indemnify and hold harmless
CITY, its officers, agents, or employees from
and against any and all liability expense,
including costs and legal fees incurred in con-
nection with claims or demands for damages
of any nature whatsoever, including but not
limited to bodily injury, death, personal
injury, or property damage, arising from or
caused by the acts or failures to act of
COUNTY, its officers, agents or employees in
performance of this agreement.
B. CITY shall defend, indemnify and hold harmless
COUNTY, its officers, agents, or employees from
and against any and all liability expense,
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including costs and legal fees incurred in
connection with claims or demands for damages of
any nature whatsoever, including but not limited
to bodily injury, death, personal injury, or
property damage, arising from or caused by the
acts or failures to act of CITY, its officers,
agents or employees in performance of this
agreement;
IN WITNESS WHEREOF, this AGREEMENT is executed by the
COUNTY OF SAN DIEGO pursuant to action taken by the Board of
Supervisors, and by the CITY OF POWAY, pursuant to action taken
by the city Council.
COUNTY OF SAN DIEGO CITY OF POWAY
BY BY
Clerk, Board of Supervisors Mayor, City of Poway
APPROVED AS TO FORM AND APPROVED AS TO FORM AND
LEGALITY LEGALITY
BY BY
Deputy County Counsel Deputy City Attorney
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ATTACHMENT A
CITY OF POWAY
ESTIMATED CAL-ID COSTS
FISCAL YEAR 1995/96
(MAY BE ADJUSTED ANNUALLY)
CITY'S CITY'S
PERCENTAGE PERCENTAGE CITY'S
OF TOTAL OF TOTAL CAL-ID COST
COUNTY F. B. 1. CRIME ALLOCATION
POPULATION + INDEX '" SUBTOTAL .:. 2 '" PERCENTAGE
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1.76% + 1,00% 2,76% . 2 '" 1. 38%
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ESTIMATED
ESTIMATED FY 1995/96 ESTIMATED
FY 1995/96 PENALTY FY 1995/96
CAL-ID ASSESSMENTS CAL-ID NET
OPERATIONAL OR COUNTY OPERATIONAL
COSTS - GENERAL FUNDS '" COSTS
$1,345,828 - $716,000 '" $629.828
CITY'S
ESTIMATED CITY'S ESTIMATED
CAL-ID NET CAL-ID COST FY 1995/96
OPERATIONAL ALLOCATION CAL-ID
COSTS X PERCENTAGE '" COSTS
$629,828 X 1. 38% = $8,692
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