Item 7 - Award of Bid for Traffic Signal & Street Lighting Maintenance
AGENDA~EPORTS~~ARY ,~\
TO: Honorable Mayor and Member of the City Council
- FROM: James L. Bowersox, City Man~
INITIATED BY: John D. Fitch, Assistant City Manager
James R. Williams, Director of Public Services ~
Rohert Willcox, Special Districts & Contract Su . or "c.>
Patricia S. Nelson, Management Aide ~
DATE: July 18, 1995
SUBJECT: Award of Bid for Traffic Signal and Street Lillhtinll Maintenance and Emerllency
Repair for the City of Powl\Y
ABSTRACT
On April 19, 1995, EI Cajon's Purchasing Agent [as lead agency] opened bids for the purpose of
awarding new one-year traffic signal and street lighting maintenance contracts for the Cities of El Cajon,
La Mesa, Lemon Grove, Santee, and Poway. Two bidders responded with proposals,
ENVIRONMENTAl" REVIEW
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This item is not subject to CEQA review.
FISCAL IMPACT
Poway's portion of the general maintenance bid price of $264,621.43 is approximately $57,866.83, not
inclusive of emergency work, Sufficient funds are budgeted in the 1995/96 Lighting District budget for
traffic signal, flashing beacon, safety light, and street light maintenance and related emergency work,
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Copies of this report have been mailed to Southwest Signal Service and Signal Maintenance, Inc,
RECOMMENDATION
It is recommended that the City Council award the Traffic Signal Maintenance bid to Signal Maintenance,
Inc, and the Street Lighting Maintenance bid to Southwest Signal Service, and to direct staff to execute
the contract documents,
ACTION
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JUL 18 1995 ITEM 7 .....
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~ AGENDA REPOR'
CITY OF POW A Y
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and
discussed separately. If you wish to have this report pulled for discussion. please fill out a slip indicating the report number
and give it to the City Clent prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Mana~
INITIATED BY: John D. Fitch, Assistant City Manager
James R. Williams, Director of Public Services ~
Robert Willcox, Special Districts & Contract Su . or f.,.J
Patricia S. Nelson, Management Aide~
DATE: July 18, 1995
SUBJECT: Award of Bid for Traffic SilUlal and Street Li~tinll Maintenance
and Emerrency Repair for the City of Poway
BACKGROUND
On April 16. 1991, the City Council approved the joint bid of the Traffic Signal and Street
Lighting Maintenance Contract with the cities of El Cajon, La Mesa, Lemon Grove, and
Santee. That contract expired as of July I, 1995,
Solicitations for traffic signal and street lighting maintenance bid proposals were advertised
jointly by the cities, and a pre-bid conference held at the City of E1 Cajon on April 5, 1995.
The specifications requested that contractors submit separate proposals for traffic signal
maintenance and street lighting maintenance,
FINDINGS
The following two bid proposals were received on April 19, 1995:
Sivnal Maintenance Inc,
Yearly traffic signal maintenance $ 165,271.02
Yearly street lighting maintenance 125.745 57
TOTAL $ 291,016,59
ACTION:
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ITEM 7 ."4
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Agenda Report - Award of Bid for Traffic Signal and Street Lighting Maintenance
July 18. 1995
Page 2
Southwest Sivnal Maintenance
Yearly traffic signal maintenance $ 219,860,98
Yearly street lighting maintenance 99.35041
TOTAL $ 319,211.39
All bidders were required to indicate if their proposal was for traffic signal maintenance, street
light maintenance, or both, If both services were proposed, bid amounts for each service were
to be itemized separately. Under the contract specifications, individual cities reserved the
right to award contracts based on the low bidder for each particular service. The lowest bid
for each service is $165,271.02 for traffic signals [Signal Maintenance], and $99,350.41 for
street lights [Southwest Signal], totaling $264.621.43, This total is less than the combined
total bids of either bidder.
ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMPACT
Poway's portion of the general maintenance bid price of $264,621.43 is approximately
$57,866.83, not inclusive of emergency work, Sufficient funds are budgeted in the 1995/96
Lighting District budget for traffic signal, flashing beacon, safety light, and street light
maintenance and related emergency work,
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Copies of this report have been mailed to Southwest Signal Service and Signal Maintenance,
Inc,
RECOMMENDATION
It is recommended that the City Council award the Traffic Signal Maintenance bid to Signal
Maintenance, Inc. and the Street Lighting Maintenance bid to Southwest Signal Service, and to
direct staff to execute the contract documents,
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