Item 11 - Approval of Purchase of an Asphalt Roller
AGfN -
TO: Honorable Mayor and Members of the City Council
~-"'ROM: James 1. Bowersox, City Mana~
INITIATED BY: John D. F;tcl>, "'"""'I City M-1t .,d,
James R. Williams, Director of Public ervices
Daniel W. Cannon, Maintenance Operations M r~
DATE: November 14, 1995
SUBJECT: Approval of the Purchase of an Asphalt Roller
ABSTRACT
The City's asphalt roller is no longer cost effective to repair, has reached its anticipated life span and
replacement is recommended. Staff evaluated the City's needs and developed specifications for an asphalt
roller.
Staff formally advertised the specifications and received three bids. The two low bidders did not meet
specifications. It is recommended that the City Council approve the purchase of a Dynapac-CC I 02 Asphalt
Roller from ROO Equipment Company of San Diego for $32,421.
ENVIRONMENTAL REVIEW
It is not subject to CEQA review.
FISCAL IMPACT
The purchase amount is within budget.
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ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
ROO Equipment Company, 9370 Miramar Road, San Diego, California 92126.
Contractors Equipment Company, 1960 West Mission Road, Escondido, California 92029.
Bengal Equipment and Tractor Company, 290 North Marshall Avenue, EI Cajon, California 92020.
RECOMMENDATION
It is recommended that the City Council approve the purchase of a Dynapac-CC I 02 Asphalt Roller from
ROO Equipment Company, San Diego, California for $32,421.
- ACTION
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. AGENDA REPORT
CITY OF POW A Y
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council. staff or public request it to be removed from the Consent Calendar and
discussed separately. If you wish to have this report pulled for discussion, please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
FROM: James 1. Bowersox, City Man~
INITIATED BY: John D. Fitch, Assistant City Manage~~
James R. Williams, Director of Public Services ~
Daniel W. Cannon, Maintenance Operations M r pvJc..-
DATE: November 14, 1995
SUBJECT: Approval of the Purchase of an Asphalt Roller
BACKGROUND
The City has an inventory of two asphalt rollers to maintain 137 linear miles of road pavement.
One roller has reached its useful life and, according to the Vehicle Maintenance Supervisor, has
become too costly to maintain and repair. Detailed specifications were developed to describe a roller
that would provide all the safety features nonexistent on our current roller and that is specific to the
operating elements of the roller.
The roller has been fully amortized and funding for its replacement is available through the
Equipment Replacement Fund.
FINDINGS
Notice Inviting Sealed Bids for an asphalt roller were mailed and the following three bids were
received:
ROO Equipment Company, San Diego, California $32,421.00
Contractors Equipment Company, Escondido, California 92020 $32,079.67
Bengal Equipment and Tractor Company, EI Cajon, California 92020 $29,837.91
All three vendors quoted on a two and one-half ton tandem, steel drum, vibratory roller. Contractors
Equipment Company's asphalt roller had a steel water tank and single, instead of dual, forward and
reverse levers on both sides of the roller.
ACTION:
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Agenda Report - Approval of the Purchase of an Asphalt Roller
November 14, 1995
Page 2
The City's mechanic and crew specified a poly water tank because the steel tanks would rust and clog
the water lines. This has been an ongoing problem with our current rollers. The crew also specified
that the dual forward and reverse levers are available on both sides of the roller. This safety feature
allows the operator to line up the roller on the edge of the asphalt patch and this function is essential
to prevent the patches from separating from the existing asphalt surface. The bid from ROO
Equipment Company met all specifications and was within budget.
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
The purchase amount of$32,421 is within budget.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
ROO Equipment Company, 9370 Miramar Road, San Diego, California 92126.
Contractors Equipment Company, 1960 West Mission Road, Escondido, California 92029.
Bengal Equipment and Tractor Company, 290 North Marshall Avenue, EI Cajon, California 92020.
RECOMMENDATION
It is recommended that the City Council approve the purchase of a Dynapac-CC 1 02 Asphalt Roller
-from ROO Equipment Company, 9370 Miramar Road, San Diego, California for $32,421.
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- A:\ASPHAL TR.406
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