Item 12 - TUP 95-83 Holiday Street Fair
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AGENDA REPORT SUMMARY
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TO: Honorable Mayor and Members of the City Council
FROM: JUleS L. Bowersox, City Ma~ "
INITIATED BY: John D. Fitch, Assistant City lIanager~'H ~
Reba Wright-Quastler, Director of Plan ng Services
DATE: November 28, 1995
SUBJECT: Temporary Use Pe~lt 95-83, Holiday Street Fair, Poway Chamber of Commerce,
Applicant
ABSTRACT
A request for approval to conduct a street fair on Sunday, December 3, 1995 from 10 a.m.
to 4 p.m.
ENVIRONPIENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act under
Classes 4(e) and 11(c). The event will be a temporary use of land having a negligible or
no permanent effects on the environment.
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FISCAL IMPACT
None.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A courtesy notice was sent to 226 residents and businesses within the project area by the
applicant.
RECOMMENDATION
It is recommended that the City Council approve Temporary Use Permit 95-83 subject to the
conditions contained in the attached resolution.
ACTION
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- AGENDA REPOR'l
CITY OF POW A Y
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approvi!ll by the
City Council unless members of the Council, staff or public request it to be removed from the Consent Calendar and
discussed separ~. If you wish to have this report pulled for discussion, please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Ma~
INITIATED BY: John D. Fitch, Assistant City Manage~~ ~SL
Reba Wright-Quastler, Director of Plan ~ Services
Stephen A. Streeter, Principal Planner
PROJECT
PLANNER: David S. Brooks, Planning Intern
DATE: November 28, 1995
SUBJECT: Temoorarv Use Permit 95-83. Holidav Street Fair. Powav Chamber
of Commerce. AODlicant: A request for approval to conduct a
street fair on Sunday, December 3, 1995 from 10 a.m. to 4 p.m.
BACKGROUND
The Poway Chamber of Commerce is requesting approval of a temporary use permit
application to hold its annual holiday street fair. Section 17.26.030A of the
Poway Municipal Code provides regulations for temporary uses within the City.
The code requires a temporary use permit approval by the City Council for major
outdoor events or enterprises.
FINDINGS
This event is to be located along Midland Road between Adrian and Edgemoor
Streets and on Temple Street just west of Midland Road. This segment of Midland
Road will be closed off on December 3, 1995 from 6 a.m. to 5 p.m. Through-
traffic on Midland Road will be detoured to Eastern Street vi a Adri an and
Edgemoor Streets. Wri tten notification will be mailed to residents and
businesses affected by the road closure. Booths will be set up in the street and
by the curb for Poway merchants to sell their goods and services. Approximately
200 merchants are expected to participate, with an estimated 15,000 people in
attendance. A petting zoo, pony rides and entertainment will be located in the
area north of the Pacific Bell building. Santa and his sleigh will be located
in the Old Poway Shopping Center parking lot.
The applicant proposes to use a number of business parking lots, vacant lots and
public streets for parking. Shuttle service will be provided from the Target,
Wal Mart and Creekside Plaza parking lots.
ACTION:
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-- Agenda Report
November 28, 1995
Page 2
Additionally, the applicant is proposing to recognize the City of Poway's
fifteenth birthday with a cake cutting ceremony at 4:00 p.m., which will be open
to the general public. The Renegade band will provide music from 4:30 to 6:30
p.m. at the gazebo.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality
Act under Classes 4(e) and lI(c). The event will be a temporary use of land
having a negligible or no permanent effect on the environment.
FISCAL IMPACT
None.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
A courtesy notice was sent to 226 residents and businesses within the project
area by the applicant. The notice included the hours that the band would be
playing.
RECOMMENDATION
It is reclllllllended that the Ci ty Council approve Temporary Use Permi t 95-83
subject to the conditions contained in the attached resolution.
JLB:JDF:RWQ:DSB:ks
Attachlllents:
A. Proposed Resolution
B. Site Plan
C. Memorandum from Vicki Lazowski-Gowey
E:\CITY\PLANNINl,REPOAT\TUP95a3.A8N
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RESOLUTION NO. P-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA
APPROVING TEMPORARY USE PERMIT 95-83
WHEREAS, Temporary Use Permit 95-83, Poway Chamber of Commerce,
applicant, requests approval to hold a street fair on Midland Road on December
3, 1995; and
WHEREAS, on November 28, 1995 the City Council considered the above-
referenced item.
NOW, THEREFORE, the City Council does hereby resolve as follows:
Section 1: Environmental Findinas:
Pursuant to the procedures of the City of Poway, implementing the
California Environmental Quality Act of 1970, the above-referenced
project is categorically exempt, Classes 4(e) and II(c).
Section 2: Findinas:
That the proposed use is in accordance with the purposes and standards
of Section 17.26.030 of the Poway Municipal Code.
Section 3: Citv Council Decision:
The City Council hereby approves Temporary Use Permit 95-83 subject to
the following conditions:
APPLICANT SHALL CONTACT THE DEPARTMENT OF PLANNING SERVICES REGARDING
COMPLIANCE WITH THE FOLLOWING CONDITIONS:
1. Site shall be developed in accordance with the approved site plans on
file in the Planning Services Department and the conditions contained
herein.
2. Fire and County Sheriff's Departments shall be contacted for appropriate
permits and inspections prior to the commencement of the activity.
3. Temporary signs shall be reviewed by the Planning Services Department
for compliance with the Sign Ordinance prior to installation.
4. Approval of this activity shall not excuse compliance with all other
sections of the Zoning Ordinance and all other applicable City
ordinances presently in effect.
5. This approval shall become null and void on December 4, 1995 at which
time the site shall be restored to its original condition.
6. The barricades can be placed at 6:00 a.m. and must be removed by 6:00
p.m. on December 3, 1995.
ATTACHMENT A NOV 2 B 1995
ITEM 12
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- Resolution No.
Page 2
7. The Poway Chamber of Commerce is required to provide to the City, prior
to the event, an insurance policy naming the City as ADDITIONALLY
INSURED for a minimum of $1,000,000.
8. The Poway Chamber of Commerce is required to si9n a City of Poway waiver
of liability form covering the event and City equipment used during the
event.
9. The Poway Chamber of Commerce must require each separate booth or
presenting participant to sign a waiver of liability form.
10. A refundable $500 security/cleaning deposit is to be paid to the City to
ensure proper cleanup after the event and to cover possible equipment
damage.
11. A detailed site plan for Midland Road booths must be provided.
12. Signs on Midland Road, giving particulars of dates and times of closure,
must be posted one week prior to the event. Other signage shall be in
confonlance with temporary signage provisions of the Poway Municipal
Code.
13. The applicant shall notify in writing the Midland Road businesses and
residents affected by the road closure (Adrian, Eastern, Edgemoor,
Sycamore, Temple Streets, and Brighton Avenue). The notice shall detail
the dates and times of the event and the road closure.
14. Portable rest rooms are required at the ratio of I to every 500 people.
15. A sign showing location of the restrooms must be posted.
16. A dumpster must be placed next to the Hamburger Factory and must be
removed by December 4, 1995.
17. The event sites shall be left free of debris, litter, or any other
evidence of the temporary use upon completion of the use.
18. All food and drink concessions operated for profit shall secure the
necessary Health Department permit and State seller's permit. Non-
profit food booths shall be required to comply with same requirements as
commercial booths.
19. The vehicles of all vendors using mobile units must comply with
California Administrative Code, Title 17. Specifically, all doors must
be self-closing, services windows must be 216 square inches or less, and
shatterproof guards are required for all light bulbs.
20. Vendors preparing food in temporary booths must provide floors, walls,
"- and ceiling for the entire stand.
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Resolution No.
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21. Waste-water disposal from food units shall be acceptable sewer or
holding tanks.
22. Provision for temporary electrical power will require an electrical
permit and an inspection approval by the Building Safety Inspection
Division.
23. The surfaces of the streets and public right-of-ways shall not be marked
with paint, tape nor any other type of marking materials.
APPLICANT SHALL CONTACT THE DEPARTMENT OF ENGINEERING SERVICES REGARDING
COMPLIANCE WITH THE FOLLOWING CONDITION:
A traffic control plan showin9 all advance and detour signs shall be
provided and approved by Engineering Services prior to the event.
APPLICANT SHALL CONTACT THE DEPARTMENT OF PUBLIC SERVICES REGARDING COMPLIANCE
WITH THE FOLLOWING CONDITIONS:
Public Services Department will provide the necessary barricades and
signs for the detour, stockpiled at the various locations for placement
by others during the street closure time. Public Services will pick up
the barricades.
APPLICANT SHALL CONTACT THE DEPARTMENT OF SAFETY SERVICES REGARDING COMPLIANCE
WITH THE FOLLOWING CONDITIONS:
1. Any barricades used are to have attendants at all times.
2. Midland Road is to remain accessible to emergency vehicle traffic.
3. All booths, canopies and tents are to be tagged with State Fire Marshal
approval.
4. All booths or tents having electrical power, using any kind of flammable
fuel, or doing any cooking will have a fire extinguisher rated not less
than 2AIOBC.
5. Maintain Fire Department access to all building and streets affected by
the holiday street fair.
APPLICANT SHALL CONTACT THE SHERIFF'S DEPARTMENT REGARDING COMPLIANCE WITH THE
FOLLOWING CONDITIONS:
1. Through-traffic on Midland Road will be detoured to Eastern Street via
Adrian and Edgemoor Streets.
2. Barricades shall be located on Edgemoor Street to the west of Midland
Road to prevent traffic other than residents. The barricade shall be
manned by persons capable of removing the barricades.
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Resolution No.
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3. Barricades shall be placed on Midland Road at the north side of Edgemoor
Street, on Midland Road at the south side of Adrian Street, and on
Temple Street at east side of Midland Road.
4. One or more identifiable members of the event committee shall be on-site
at all times when the parking areas are in use to assist with security
of parked vehicles, to aid in the movement of vehicles in and out of the
lot, to provide information to motorists, and to minimize traffic
congestion on surface streets.
5. Reinforce the no parking area on Aubrey Street, approximately one
hundred feet West of Midland road, with A-frame barricades designating
"No Parking\Tow Away Zone." This street narrows at this approximate
location and is problematic for traffic flow.
6. The event committee shall have personnel designated at all times and at
specific locations to provide liaison with representatives of the City's
Fire and Sheriff's Departments.
APPROVED and ADOPTED by the City Council of the City of Poway, State of
California, this 28th day of November, 1995.
Don Higginson, Mayor
ATTEST:
Marjorie K. Wahlsten, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF SAN DIEGO )
I, Marjorie K. Wahlsten, City Clerk of the City of Poway, do hereby
certify, under the penalty of perjury, that the foregoing Resolution, No. _____
, was duly adopted by the City Council at a meeting of said City Council
held on the _____ day of , 1995, and that it was so
adopted by the following vote:
AYES:
NOES:
ABSTAIN:
- ABSENT:
Marjorie K. Wahlsten, City Clerk
City of Poway
[: \CITY\PLAHNIH&\RtPOlT\TUPl5IJ. RES
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ATTACHMENT B NOV 2 8 1995 ITEM 12
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To: Honorable Mayor, Members of the City Council and City Staff
From: Vicki Lazowski-Gowey, Poway Chamber of Commerce
The Chamber of Commerce is still very interested in including a City of
Poway Birthday Bash & Street Dance in our December 2nd street fair. The
following plans have been made to date with the approval of the City Council
this evening.
We would like to have the City Birthday Bash/street dance at the gazebo in
Old Poway Park. The event timing would be as follows.
All day display of pictures (or whatever the city can come up with) showing
. the additions to our city and accomplishments since inc~rporation.
At4:00 we will begin with some ceremonial comments from the Mayor and
any council member who can attend. We would also like to invite city
Manager Jim Bowersox to participate.
We will then serve cake and drinks. I will work to find sponsors for these
items.
The Renegade band has agreed to a lower fee which will allow us to have a
free concert and some funds for advertismg or other needs.
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They will play from 4:30 through 6:30 p.m. at the gazebo. I have already
spoken with Suzanne Stevens, Jim Bentz and Ledonna regarding the
perfonnance. They do not have any concerns due to the early time schedule.
We will not have a beer garden as originally discussed.
We are requesting that the city contribute $ 2000.00 to'the festivities fund.
I have volunteered to act as the birthday bash coordinator to work with the
city staff, Chamber of Commerce, street fair committee, band and sponsors to
bring this birthday celebration event together.
.. I am present tonight to answer any questions you may have.
...
ATrACIIMEIlT C
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