Item 5 - Allocation of Funding for 22nd Yr. CDBG Program
...~ AGENDA REPORT SUMMARY -
TO: Honorable Mayor and Members of the City Council
- FROM: James L. Bowersox, City Man~ .
INITIATED BY: John D. Fitch, Assistant City Manage"1H ~
Warren H. Shafer, Director of Redevel~t Service ~~
David Narevsky, Redevelopment Manager
Kris Gridley, Redevelopment Coordinato ~
DATE: December 12, 1995
SUBJECT: Allocation of funding for the 22nd-Year (Fiscal 1996-97) Community
Development Block Grant Program
ABSTRACT
The City of Poway receives an annual allocation of Community Development Block Grant
(CDBG) funds from the United States Department of Housing and Urban Development (HUD).
This report proposes a program for the use of the 22nd-Year funding and the hearing
provides an opportunity for public input, in accordance with CDBG Guidelines.
ENVIRONMENTAL REVIEW
As required by the National Environmental Protection Act (NEPA), County of San Diego
- staff will complete an environmental review for each project which is approved for
fundin9. City staff has preViously determined that the proposed projects are
Categorically Exempt from CEQA requirements, with the exception of the Housing
Rehabilitation Program. Housing Rehabilitation projects will be reviewed on a case by
case basis at the time they are proposed for funding.
FISCAL IMPACT
It is anticipated that the City of Poway will receive an allocation of $236,780 in 22nd
Year CDBG funding. Staff will bring forward a separate report to appropriate operating
funds for the approved programs, prior to receiving CDBG reimbursements.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Notice of the Public Hearing for this item was published in the Poway News Chieftain.
Four non-profit organizations, who have previously contacted the City regarding CDBG
funding, have been sent a notice of this hearing.
RECOMMENDATION
It is recommended that the City Council receive public input, allocate the $236,780 in
funding to the projects and programs identified in the attached agenda report and
authorize the City Manager to execute contracts with the County of San Diego for
management and implementation of the projects listed above, subject to the City
- Attorney's approval as to form.
ACTION
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-! AGENDA REPORT
CITY OF POW A Y
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Ma~ ~~^
INITIATED BY: John D. Fitch, Assistant City ManagerL]l~ ~
Warren H. Shafer, Director of Redevelopmen ~~
Services
David Narevsky, Redevelopment Manage~
Kris Gridley, Redevelopment Coordinator ~
DATE: December 12, 1995
.
SUBJECT: Funding Allocation for the 22nd-Year (1996-97) Community
Development Block Grant Program.
BACKGROUND
The City of Poway receives an annual allocation of Community Development Block
Grant (CDBG) funds from the United States Department of Housing and Urban
Development (HUD). In the past this funding has been used for a variety of
projects throughout the City such as the pedestrian bridge at Bowron Road,
Americans with Disabilities Act (ADA) improvements to public facilities and
the CDBG funded Housing Rehabilitation Program.
The County of San Diego has estimated Poway's 22nd Year (FY 1996-1997) CDBG
allocation at $236,780. It is expected that the 22nd Year funding will be
available sometime between September and November of 1996.
FINDINGS
A total of five projects have been proposed for 22nd Year funding. It is
possible that additional proposals will be received in response to the public
notice. Two of the proposed projects are ongoing Redevelopment Agency
Programs to assist low and moderate income residents in locating or
maintaining existing affordable housing. The remaining three projects are
improvements to provide disabled access for existing public facilities.
PROJECTS/PROGRAMS RECOMMENDED FOR FUNDING
1. AFFORDABLE HOUSING ASSISTANCE AND REFERRAL PROGRAM $14,218
This program was initiated in November of 1993. It is an expanded version of
an earlier Shared Housing Program. Lifeline Community Services administers
the program for the City and currently offers a broad range of emergency and
ACTION:
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Agenda Report
December 12, 1995
Page 2
referral services for low- and moderate-income residents of all ages.
Services provided by the program include: shared housing matches, referrals
for board and care placement, housing in exchange for services, emergency and
long term shelter referral, housing assistance for the disabled,
tenant/landlord mediation, legal assistance, migrant housing assistance and
emergency assistance with food, transportation, gas, clothing and counseling.
The total annual cost for operating the program in FY 1996/1997 is estimated
at $28,436. Staff proposes to continue the current funding arrangement with
one half of the funding coming from the CDBG allocation and the balance from
the Redevelopment Agency's Low- and Moderate-Income Housing Fund.
2. CDBG HOUSING REHABILITATION PROGRAM $120,000
In March 1994, the City Council approved a proposal to establish a Housing
Rehabilitation Program, using 20th Year CDBG funding. The Program was
desi9ned to assist low-income homeowners who want to correct code violations
and health, safety or maintenance problems in their homes. In November 1994
the City Council approved additional funding for the Program from the 21st
Year CDBG Grant.
To date, the Agency has assisted 12 homeowners with the CDBG Housing
Rehabilitation Program. We expect to assist another 16 to 20 households with
21st-Year funding, which was released in September 1995. All of the
households assisted, to date, were on a list of 2B low and very-low income
households who had applied for the Affordable Housing Rehabilitation Loan
Program (funded by the Low- and Moderate-Income Housing Fund) but were found
to be ineligible because their housing costs, in relation to their income,
were too high to meet the State's definition of "affordable housing cost."
With the approval of the 22nd-Year funding we will be able to utilize names
from the existing Program waiting list. Currently there are over 380 names on
the waiting list. Only a portion of these names will qualify because many
of the households are moderate income and the CDBG guidelines require
households to be low or very low income in order to be eligible. It is
estimated that the $120,000 Grant should be adequate to assist from 12 to 16
households.
3. PUBLIC STREET ACCESS RAMPS $45,062
This project will modify a number of existing street intersections throughout
the City by installing curb cuts and ramps to provide wheelchair access. This
is an ongoing project which is a component of the City's transition program
for compliance with ADA requirements.
4. COMPLETION OF 19TH-YEAR ADA IMPROVEMENTS $50,000
When the City Council approved the ADA Transition Plan on January 19, 1993, it
was estimated that the necessary improvements could be completed within three
years. CDBG funding from the 18th, 19th, 20th and 21st-Year grants was
reserved to complete the items listed on the Plan. As staff has gone through
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the implementation process, we have found that the cost of many of the
projects was underestimated. The shortfall is particularly serious for 19th-
Year projects. The final engineer's estimate for renovation of the Lake poway
Concession restrooms, the Hamburger Factory restrooms and Community Service's
restrooms is more than twice the amount originally budgeted for this work. As
a result of the expected cost overrun on these building alterations, an
additional $50,000 in funding will be necessary to ensure that all of the
other projects listed for the 19th-Year can be completed. Attachment 1 is a
chart which lists the 19th-Year ADA projects and compares the budgeted amount
to the most recent cost estimate. The total cost will actually be greater
than the amount shown on the chart as the cost of design, inspection and
administration has not been included in all of the estimates.
5. CITY HALL ADA SIGNAGE $7,500
As part of the ongoing self-evaluation process involved in implementing the
ADA Program, staff has identified an additional project which was not included
in the original implementation plan. ADA standards require that all public
buildings provide signage for disabled persons. The original Transition Plan
did not include interior signage for specific rooms and service areas, such as
conference rooms, City Clerk's office, customer service areas, etc. It is
proposed that $7,500 be allocated for purchase and installation of signage
with braille and raised lettering for the City Hall Complex and Customer
Services building on Poway Road.
ENVIRONMENTAL REVIEW
As a requirement of the National Environmental Protection Act (NEPA), the
County of San Diego will complete an environmental review for each of the
proposed projects.
City of Poway staff have completed the environmental review required for
compliance with CEQA guidelines. The Poway Affordable Housing Assistance
Program was previously reviewed and found to be exempt from CEQA. The
proposed ADA improvements and pedestrian ramps are modifications to existing
facilities and qualify for a Class 1 Categorical Exemption from CEQA
requirements. Most of the individual Housing Rehabilitation projects will
also be exempt, however, the projects are required to be evaluated on a case
by case basis.
FISCAL IMPACT
It is anticipated that the City will receive an allocation of $236,780 in 22nd
Year Community Development Block Grant Funding. Because the County of San
Diego administers Poway's CDBG allocation, the City will actually receive
funding on a reimbursement basis after providing the County with proof of
expenditures. Following City Council and Board of Supervisor approval for the
22nd Year Program, staff will bring forward a separate report to appropriate
operating funds for approved programs until reimbursement is received from the
County.
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ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
As a condition of CDBG administration and as required by HUD, a public hearing
must be held to determine the use of the 22nd Year funding. A public notice
was published in the Poway News Chieftain.
Community Development Block Grant regulations also require notification of
interested non-profit organizations regarding the availability of 22nd-Year
funding. To date, staff has been contacted by four non-profit organizations
interested in using CDBG funds. These organizations have been notified of the
funding availability. We have not received any proposals as of the date of
this report.
In the event new proposals are received during the public hearing, this item
should be continued to allow staff time to research the CDBG eligibility of
new proposals.
RECOMMENDATION
It is recommended that the City Council receive public input on the use of the
22nd Year CDBG funds, close the public hearing, and allocate funding to the
following programs:
1. AFFORDABLE HOUSING ASSISTANCE AND REFERRAL PROGRAM SI4,2IB
2. CDBG HOUSING REHABILITATION PROGRAH S120,000
3. PUBLIC STREET ACCESS RAMPS S45,062
4. COMPLETION OF 19TH-YEAR ADA IMPROVEMENTS S50,000
5. ADA SIGNAGE FOR CITY BUILDINGS S7.500
Total S236,7BO
It is further recommended that the City Council authorize the City Manager to
execute contracts with the County of San Diego for management and
implementation of the projects listed above, subject to the City Attorney's
approval as to form.
Attachments:
1. 19th-Year ADA Projects
c:\data\cdbg\22year.agn
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