Item 12 - Evaluation of Community Contribution Request from High Five America
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AGENDA REPORT -
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CITY OF POWAY
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Man~
INITIATED BY: Janis Acosta, Management AnalYs~~
DATE: March 23, 1993
SUBJECT: Evaluation of a Community Contribution Request
from High Five America
BACKGROUND
On May 5, 1992, the City approved a $l,OOO contribution to High
Five America to help fund the establishment of the poway High
School High Five American Campus Club, Sports spectacular
Assembly, drug and alcohol abuse education program for parents,
and a boys and girls basketball camp. The contribution to High
Five America was approved by the City Council under the condition
that the contribution was a one-time donation to the formation of
the poway High group and that future funding requests would come
from poway High School.
On March 3, 1993, the City received a request for $5,000 from the
poway High School High Five America Team for the 1992-93 school
year. The High Five Team's funding request is provided in
Attachment A. According to poway High School High Five America
Faculty Advisor Chris vitous, the funding requested would be used
for l) summer training seminars for student leadership
development and yearly planning, 2) sponsorship of Parental
Training Seminars, 3 ) sponsorship of High Five Super Sports
Spectacular Assemblies, 4) creation of High Five patches to be
worn by athletic team participants, 5) conclusion of necessary
documentation for the poway High School High Five team to become
an official school club, and 6) general administrative expenses.
FINDINGS
Based upon the Community Contribution policy for Educational and
Non Profit Programs and the conditions set by the Council on May
5, 1992, the poway High School High Five America Team is eligible
to receive funding from the City of Poway. Since the poway High
School High Five Team has submitted the funding request and the
ACTION:
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Agenda Report
Community Contribution
March 23, 1993
Page 2
proposed programs are educational, non profit oriented, and
involve poway residents, the proposed High Five America programs
meet the City's contribution criteria. The High Five Team's
proposed programs will not only benefit poway High School
students, but will also benefit poway parents through the
Parental Training Seminars.
It is being recommended that $l,OOO be donated to the poway High
School High Five America Team which would be a one-time donation
from the City in accordance with the City's Community
Contribution policy.
ENVIRONMENTAL REVIEW
Environmental review is not required for this agenda item
according to California Environmental Quality Act guidelines.
FISCAL IMPACT
As part of the budget process for Fiscal Year 1992-93, $5,000 was
appropriated from the General Fund for community contributions.
To date, $2,7l0 has been expended for community contributions. A
total of $2,290 remains available for community contributions.
PUBLIC NOTIFICATION AND CORRESPONDENCE
In addition to the standard distribution, High Five America
Faculty Advisor Chris Vitous, Acting President Matt Currar, and
President Rle Nichols were informed of this agenda item.
RECOMMENDATION
It is recommended that the City Council donate $l,OOO to High
Five America to assist the poway High School High Five America
Team for the 1992-93 school year.
Attachments:
A. High Five America Funding Request
B. Community Contribution policy for Educational and
Non Profit Programs
MAR 2 3 1993 ITEM 12
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Thursday, February 25, 1993
Mr. Jim Bowersox
poway City Manager
Poway City Hall
13325 Civic Center Drive
Poway, Ca. 92064
Dear Mr. Bowersox,
We want to again thank the City of Poway for their 1992 investment
of $1,000 in the work of High Five America. As per our commitment
at that time these funds have been used to accomplish the
Objectives agreed upon (see report submitted on 9/15/92).
The High Five School team has been formed and is enjoying excellent
student participation. Approximately 100 student leaders from
Poway and Rancho Buena Vista High Schools gathered at the La Jolla
Marriot hotel. A good time was had by all and momentum for the
year was established. The Poway High School High Five team also
sponsored the High Five vs. the University of Southern California
basketball game held at the Poway High School campus. Poway
students and residents enjoyed a great ball game and were
challenged by the players halftime presentation concerning drug and
alcohol abuse. A coaching clinic and two weeks of basketball
camps, including three hours per week of preventative drug
education, took place this summer.
As faculty Advisor for the poway High School High Five team I am,
at the suggestion of the poway City Council, now SUbmitting a
request for $5,000 funding for the 1992-93 school year.
These funds will be applied to the following activities:
1. Summer training seminars for student leadership
development and yearly planning.
2. Sponsorship of Parental training seminars.
3. Sponsorship of High Five Super Sports Spectacular
Assemblies.
4. Creation of High Five patches to be worn by athletic
team participants. This would signify their contract
commitment to refrain from using illegal drugs and
alcohol.
5. Conclusion of necessary documentation for the poway High
School High Five team to become an official School club.
_. 6. General administrative expenses.
When approved, please issue this check to High Five America. High
Five America is a 501C-3 non-profit organization and will be
MAR 231993 IrEM 12
3 of 6 ATTACHMENT A
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responsible to administer and account for all fund allocation.
Sincerely, ~ho"
cAvk t1Jt ~
Chris Vitous Acting President
Faculty Advisor High Five Club President
High Five Team High Five America
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COMMUNITY CONTRIBUTIONS POLICY FOR EDUCATIONAL
AND NON PROFIT PROGRAMS
I. PURPOSE
The purpose of this policy is to establish a formal procedure for
allocating funds to community groups requesting contributions
from the City of poway for educational or non profit programs.
II. ELIGIBILITY
City contributions shall be considered for one-time educational
or non profit programs which benefit and involve poway residents.
Reoccurring educational or non profit programs shall not be
eligible to receive funding. All funding requests must meet one
of the following criteria.
A. School activity or educational program for school
groups.
B. printing of non profit or educational materials to be
distributed to poway residents.
- C. Non profit community oriented programs or events.
III. PROCEDURE
A. Annually, the City Council shall appropriate Community
Contribution funds for educational and non profit
programs in an amount to be determined through the
budget process.
B. Funding requests for educational or non profit programs
shall be presented to the City Council in writing.
Funding requests may be presented to the City Council
throughout each fiscal year.
C. Within a thirty day (30) period, staff shall prepare an
evaluation of each funding request presented to the
City Council.
D. The City Council shall review funding requests on a
case-by-case basis and determine the amount granted for
those requests based upon funds remaining for Community
Contributions. Community Contributions shall be
available until all Community Contribution funds have
been allocated.
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ATTACHMENT B MAR 2 3 1993 ITEM 12
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III. PROCEDURE (Continued)
E. Community Contributions may be allocated by the City
Council in the form of a donation or loan. Loans must
be either repaid in full to the City within a specified
period of time or repaid through a specified amount of
community service hours.
F. Payment for approved contributions shall be based upon
the timing of the educational or non profit program
expenditures.
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