Item 11 - Library Advisory Committee's Recommended Funding for Library
AGENDA REPORT SUMMARY
r'"' -.
TO: Honorable Mayor and Members of the City Council
-FROM: James L. Bowersox, City ~
INITIATED BY: Robert L. Thomas, Director of Community Servi
Patrick R. Foley, Principal Management Analyst
DATE: June 15, 1993
SUBJECT: Library Advisory Committee's Recommended Funding for the Poway Library
in FY 1993-94
ABSTRACT
The Library Advisory Committee is recommending a $55,770 budget for the library in FY
1993-94. The proposed budget includes: 1) increased funding for the half-time
children's librarian for 30 hours instead of 20 hours per week, 2) increase in the
McNaughton Book Collection from 30 books to 40 books per month, 3) UMI work stations,
4) New York and Los Angeles Times on microfilm, and 5) provide contingency funding for
equipment maintenance. The Committee also recommended expenditures of $19,500 from the
library endowment fund. Staff is recommending that the City Council approve the
$55,770 library budget for FY 1993-94, and defer consideration of library expenditures
from the endowment fund until the new library is under construction.
L~NVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
The $55,770 will have to be appropriated from the General Fund in FY 1993-94.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional notification sent to Library Advisory Committee.
RECOMMENDATION
It is recommended that the City Council approve the $55,770 library budget for FY 1993-
94 as proposed by the Library Advisory Committee and defer consideration of library
expenditures from the endowment fund until the new library is under construction.
ACTION
r-
1 of 5 JUt'! 1 5 1993 , . "';';'ilo~ 11
~ AGENDA REPORT
CITY OF POW A Y
This report is included on the Consent Calendar. There will be no separate discussion of the report prior to approval by the
City Council unless members of the Council, staff or public request it to be removed from the Consent Calendar and
discussed separately. If you wish to have this report pulled for discussion, please fill out a slip indicating the report number
and give it to the City Clerk prior to the beginning of the City Council meeting.
TO: Honorable Mayor and Member~e City Council
FROM: James L. Bowersox, City Ma
INITIATED BY: Robert L. Thomas, Director of Community serVic~
Patrick R. Foley, Principal Management Analyst
DATE: June 15, 1993
SUBJECT: Library Advisory Committee's Recommended Funding for the Poway
Library in FY 1993-94
BACKGROUND
On March 24, 1993, the Library Advisory Committee considered a proposed
library budget of $55,770 for FY 1993-94, The budget (Exhibit A) proposed by
the Committee included the following items:
Children' Librarian
Increase position from half-time to three-quarter time $30,958
McNaughton Book Collection
Increase from 30 to 40 books per month 7,230
UMI
Newspaper abstracts on disc and Business Dateline 6,100
General periodicals on disc/periodical abstracts on disc 6,350
Los Angeles Times on microfilm 1,159
New York Times on microfilm 1,821
Contingency Funds
These funds would be used for repair, replacement,
or upgrade of hardware or software for UMI system 2,152
ACTION:
2 of 5 JUN 1 5 1993 ITEN; 11
-
Agenda Report
Library Funding FY 1993-94
Page 2
The Library Advisory Committee is also recommending the expenditure of $19,500
from the library endowment fund for a variety of books, video cassettes,
compact discs, and audio cassettes,
FINDINGS
The Library Advisory Committee is recommending a $55,770 budget in FY 1993-94
that includes increased hours for the children's librarian and an increase in
the monthly allocation of books from the McNaughton Book Collection, The
Committee felt very strongly that additional children's services be provided
and the monthly allocation of best sellers be increased in FY 1993-94.
The requested funding from the library endowment fund of $19,500 should be
deferred until the library is under construction,
ENVIRONMENTAL REVIEW
This action is not subject to CEQA review.
FISCAL IMPACT
The $55,770 will have to be appropriated from the General Fund in FY 1993-94.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional public notification sent to the Library Advisory Committee.
RECOMMENDATION
It is recommended that the City Council approve the $55,770 library budget for
FY 1993-94 as proposed by the Library Advisory Committee and defer
consideration of library expenditures from the endowment fund until the new
library is under construction.
JLB: RLT: sf
Attachments:
Exhibit A - Budget Proposal from County of San Diego
-
,I UN 1 5 1993 rn;;A: 11
3 of 5
-
~
.
QIount~ of ~an ~i.ego
SAlLY B. HAZZARD
INTERIM UBRARY ADMINISTRATOR
(610) 694,24'4 COUNTY LIBRARY
5555 OVERLAND AVENUE, BLDG. 15. SAN DIEGO, CALIFORNIA 92123.1296
BUDGET PROPOSAL FOR 1993/94 TO THE CITY OF POWAY
Children's Librarian - 30 hours ner week $30,958.00
Ruth Callahan has generated interest and enthusiasm (Includes
for our library and for books. Circulation of salary &
children's books has risen by 14,559 the first year benefits)
Ruth was in this position and by 8,365 her second
year here. Ruth has worked 20 hours per week for
the past 2 years. Her salary and benefits have been
$20,639.00.
UMI Proauest Svstem
Newspaper Abstracts Ondisc and Business Dateline 6,100.00
General periodicals ondisc/Periodical Abstracts Ondisc 6,350.00
This CD Rom product includes indexes for magazines
and newspapers as well as full text of business
journals and full text for over 250 periodicals. It
is in constant use and the patrons are thrilled with
it. It is our biggest "drawing card" since patrons
have other libraries nearby to choose from. Patrons
don't remember to sign the log, but we do know that
approximately 1,300 pages get printed per month.
Students from elementary school through doctoral
programs find UMI invaluable for reports. Job
hunters have found Business Dateline to be very
helpful in finding a job and businessmen have found
it to be helpful in learning more about their
competition.
continqencv Funds
These funds would be used for repair, replacement or 2,152.00
upgrade of hardware or software for the UMI proquest
System.
McNauqhton Leased Book Plan (40 books per month) 7,230.46
Adult patrons are very enthusiastic about finding (Includes
new best sellers on our shelves every time they come tax and
in. It is typical that 85% of this collection is in shipping)
constant circulation. We presently have the 30
books per month plan for $5,422.84.
New York Times on Microfilm (1994) 1,821.00
La Times on Microfilm (1994) 1,159.05
We keep only two weeks worth of newspapers, so having (Includes
newspapers on film is a necessary source for current news. tax and
UMI's Newspaper Abstracts Ondisc indexes eight newspapers shipping)
including the New York Times and LA Times. The microfilm
allows the patrons to read the full text of these
articles.
$55,770.51
4 of 5 Exhibit A .IUN 15 1993 ITEM 11
- e -. ,
.
- (fl:ounfg of ~a1t (~EH~go
,I
-.a.LV B. Ho\ZZNa) j
.,.... UBMIIY ~TClII COUNTY UBRARY
11111_"
_ 0YERl.AND AVENUE, 1IUlG. 15. lIAN DIEGO, CALIFORNIA 1212S-1 2M
. :1
I
Proposal for Long's Endowment' Interest for 1993/94
Poway's new library will be complete by early 1994. We presently have an approximate
volume count of 44,B42. . The capacity of the I}ew library is 114,500. We would like to
'acquire 50,000 additional items by opening day.
Children's Books (hardback) $ 2,500.00 $ 13.31 per book - 125 books
Adult Non-Fiction (hardback) $ 4,000.00 $ 31.86 per book - 126 books
~hildren's Paperback $ 500.00 $ 7.53 per book - 66 books
.Reference Books $ 4,000.00 $ 55.00 per book. 72 books
Reference Sets (multi-volume) $ 3,000.00 $700.00 per set - 4 sets
VA Books (hardback) $ 1,800.00 $ 15.00 per book - 120 books
Foreign Language Books $ 1,800.00 $ 25.00 per book - 72 books
Books on Tape $ BOO.OD $ 20,00 per tape - 40.tapes
Large Print Books $ 800.00 $ 25.00 per book - 40 books
Vidr' assetes $ 600.00 $ 30.00 per video. 20 videos
Com~~_t Discs $ 350.00 $ 18.00 per disc - 19 discs
Audio Cassettes $ 200.00 $ 12,00 per cassette - 17
TOTAL $19,500.00 cassettes
Please note that the above total does not include fees for cataloging or processing. Balance
of interest should be kept for unexpected expenses.
-
,
.-"
,HlN 15 1993 . lTE.~ 11
/~;~;;.'Oc: '~'~~:;":~I'3;,l~~~'''i'-,,:i~t~iJE',~x~ib_t~~~h~;' :-:~~,;,:~ ',:, .-,;'. 7,:' ~:~~:':: .- +.',~.','_'
,-",,;;;':,:'::;;"~>o;:~"'c'__';'':''_
-,...........!..l.-....."....:._...._'.~.~_. --" . -., "7 'f..~:-'::;:.:-"!:::_.
"'.;' .~ ,;" .._,,':S:""-.~-. ....;.~... .'-~ ":;.;...... ..
5 of 5 . . - ::,--~ ~
" '--;"."'\ '--:-~~:,-~ . ::-.-~. : ~"<, ~'. ~,-' .<'-"" , -
, .,....~,-~...,f_i.Jo"'1;~.- ... ,... '_ '_--:.~.':~---.-'..,. "'.- .~'. -,",".!(l.;:;<':'-"~"~' .; ,_,' -.~ .. -,--7.~ ~.. "'- .~_., ~""."'--