Item 14 - Response to Citizen Concerns Swim Center Policy
AGENDA REPORT SUMMARY
".-
TO:
Honorable tv.ayor and Members of the City CO\J.ocil
James L. Bowersox, City Man~
FROM:
JNITIATED BY:
Robert L. Thomas, Director of Community Services
Greg Sundberg, Recreation Supervisor
DATE:
October 26, 1993
SUBJECT:
Response to Citizen Concerns - Swim Center Policy
ABSTRACT
At the September 21, 1993 City Council meeting, Mr. Chris Jensen expressed his
dissatisfaction with the swim center. He was concerned that too many lanes are
reserved for swim team use. In reviewing the current lane use for swim teams and the
public, staff has developed a policy. The swim center will be set up for short course
lanes during the months of September, October, April, May, and June. This allows for
more available lanes for lap swimmers and open recreation swimmers. Swim teams have a
maximum rental of 6 of the 10 available lanes during these months.
At the October 12 ,1993 City Council meeting, Ms. Ricki Peitchel of the United Poway
Swim Team, expressed her concern that the 400 hours allocated annually for private time
use of the swim center would be depleted by Mayor June 1994. Staff is scheduling the
private time use on a weekly basis to avoid the depletion of hours by the end of the
- fiscal year.
ENVIRONMRNT AL REVIEW
This item is not subject to CEQA review.
FISCAL IMPACT
The City subSidy for providing private time use at the pool for FY 1993-94 is projected
to be in excess of $12,000.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional notification sent to Chris Jensen, Ricki Peitchel, and Parks and Recreation
Advisory Committee.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
ACTION
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OCT 2 6 1993 ITEM 14
AGENDA REPORT
CITY OF POW A Y
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Ma~
INITIATED BY: Robert L. Thomas, Director of Community Services ~
Greg Sundberg, Recreation Supervisor
DATE: October 26, 1993
SUBJECT: Response to Citizen Concerns - Swim Center Policy
BACKGROUND
For the past three years, the City has accommodated swim team pool requests
for United Poway Swim Club, Bill Muter Swim Club, Rancho Bernardo High School,
Rancho Bernardo Blue Fins, and Pacific Swim Club during those hours when the
pool is open to the public.
Swim Center staff have scheduled 7 to 10 available short course lanes for team
use and 5 to 8 available long course lanes for team use. These requests can
be accommodated with no impact to the public during cool weather months.
When the weather is-warm, the demand for public use increases and lap swimmers
are required to share lanes. At times when the pool is set up for long course
lanes, the public has been affected the most. Staff has recently implemented
a short course water policy during the months of September, October, April,
May, and June. There are 10 short course lanes and 8 long course lanes.
Using short course lanes will allow teams a maximum of 6 lanes and leave 4
lanes for lap swimmers as well as open the entire shallow area for the public.
As the weather cools, more lanes can be made available for swim team rentals.
In order to allow the swim clubs greater flexibility when the public is not in
attendance at the pool, a total of 400 hours has been allocated annually for
private time use. These early morning hours are being scheduled on a weekly
basis so that private time use may be extended through the end of the next
fiscal year.
ACTION:
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neT 2 6 1993 DElI 14
Agenda Report
October 26, 1993
Page 2
FINDINGS
Implementing a maximum lane rental policy and enforcing the policy during warm
weather periods should alleviate conflicts between the public recreational
swimmers, lap swimmers, and swim teams. The policy of limiting swim teams to
a maximum lane rental of 6 lanes for short course public pool time during the
months of September, October, April, May, and June should provide an adequate
number of lanes for the public. Long course pool rental would be restricted
to private nonpublic time during these months. Summer lane allocations for
swim teams will not exceed 50 percent of all available lanes during public
pool use.
A total of 400 annual hours has been allocated for nonpublic pool use.
Private time use of the pool by swim clubs is currently scheduled between 5:30
and 8 a.m. on Tuesdays and Thursdays and between 5:30 and 10:30 a.m. on
Saturdays. By scheduling 10 hours a week for private use, the swim clubs will
still have remaining hours by the end of the fiscal year. During the months
of June, July, and August, the swim clubs may use the pool in the early
morning hours when the pool is open .to the public.
In fiscal year 1992-93, the City subsidized the 400 hours of private use hours
at a cost of $11,364. Total staffing, utility, and maintenance costs were
$18,564. Revenue received totaled $7,200. The swim clubs are charged $3 per
lane for a resident club and $5 per lane for a nonresident club. The subsidy
for the 400 hours of private time use for FY 1993-94 is projected to be in
excess of $12,000.
ENVIRONMENTAL REVIEW
This item is not subject to CEQA review.
FISCAL IMPACT
The City subsidy for providing private time use at the pool for FY 1993-94 is
projected to be in excess of $12,000.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
Additional notification sent to Chris Jensen, Ricki Peitchel, and Parks and
Recreation Advisory Committee.
RECOMMENDATION
It is recommended that the City Council receive and file this report.
JLB:RLT:GDS:sf
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'OCT 2 6 1993 ITEM 14
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OCT 2 6 <90'
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- CITY OF POWAY
UNITED STATES SWIM CLUB · MASTERS · TRIATHLET1!n ~(WtCE::RS OFFiCE
UNITED
POWAY
SWIMMING
Mr. Mayor 8. Council members,
Due to the limited time given a speaker, we thought it would
help to present ourselves in writing first so that you would have
some background from which to work.
Thank you for your time.
The United poway Swim Club
t;Ju /lda1
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\2881 Indian Trail. Poway, CA 92064
Office (619) 485-5101
FAX (619) 592.9990
OCT 2 6 1993 .....:.M 14
When the City COiincil decided that 400 hours of subsidized
privllte time was sufficient for swim tellms, Rllncho Bernardo
High School had just opened and hlld no trllck record of the
amount of practice time needed. Therefore, Rancho Bernllrdo
High School was not considered in the equation for allotting
private time to swim tellms. No one suspected thllt Rllncho
Bernardo High School's need would be to use the pool for morning
practices both for the water polo team and the swim team.
Unfortunately, Rancho Bernardo High's use of these hours has
severely cut into the time allotted for swim tellm use. RBHS.s
need is as bonafide liS swim teams. However, for the last two
yellrs we have run out of hours in April. The first year both Jim
Bentz & Greg Sundberg did some crelltive money exchllnging IInd
we were able to stretch the 400 hours. last year Greg tried to
do even more creative exchanging including using the "salaried"
full time staff to work those hours in order to keep costs down.
However, someone higher up decided that the hours had run out
and that was that. We needed 2 or 3 more Saturday practices
and when I wrote to Jim Bowersox explaining the predicllment,
he allowed us to buy private time at $40/hour.
Now, I am not sure where fixed costs stop lInd extrll costs
begin, but my guess is that for 1111 intents lInd purposes the only
extrll costs at a functioning pool is staff. Whether the pool is
open or closed there lire fixed costs which must be paid
regardless. Also full-time .salaried" stllff must be paid
whether the pool is open or closed.
We appreciate the City's 400 subsidized hours but obviously
lit this time there is II shortfllll. Doling out the hours lit x/week
or x/month is not the answer. This simply hurts every progrllm.
The need for early morning practices changes depending on the
time of the sellson. Rllncho Bernllrdo High School water polo
team needs 4 mornings a week, at some point so do the swim
tellms. However, there lire times when teams mllY need only 1 or
2 mornings. We have already been told that even though the pool
will be closed Sat/Sun for severlll months, we cllnnot rent
Saturday afternoon time to have a double practice nor is Sunday
time available for rentlll.
The City charges:
-resident teams $3/hour/lllne minimum 6 lllnes = $ 1 a/hour
- non-resident tellms $5/hour/lllne minimum 6 lllnes =$30/hour.
The questions thllt come to mind are:
-Should the City be subsidizing non-resident tellms ?
OCT 2 6 1993 ITEM 14
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-Is the City subsidizing the whole cost (of which the fixed cost
would need to be paid anyway) or only the additional costs of
staffing?
I om not sure where the figures for subsidy came from in the
abstract but I wonder what costs ore truly included.
According to Stoff figures from March 1991 which ore probably
not entirely accurate for today but which l11ustrate both fixed
and additional costs:
Fixed costs: gas &. electricity, chemicals, other utility charges,
repair &. maintenance, administrative costs/hour: $ 13.44/hour
Storr costs /hour : $ll.521l!erson.
Totol costs with I stoff person: $24.96/hour
Totol costs with 2 staff: $36.4B/hour (0 requirement)
lf I resident team rents the pool for 1 hour they pay SIB.
lf 2 resident teams shore the pool (4+4) they would pay $24.
If 0 resident team and a non-resident team shored the pool (4+4)
they would pay $32.
If a non-resident team rents the pool for 1 hour they pay $30.
There is another prOblem concerning the 400 hours. The pool is
to be closed Sot/Sun November through March. This means that
the pool could be utilized for swim meets during these months
buL.. if this time is charged against the 400 hours then our
team wi11 not bid for a meet that might jeopardize the hours
that wi11 be needed later. Although swim meets do generate
dollars for the City and the team, it would unconscionable for us
to use these precious hours for a meet and pOSSibly deprive
swimmers of critical time at a later date. The LSC of United
States Swimming may wont to use the pool for the Senior
Classic or Junior Olympics but If it eats into our 400 hours.......?
We have a difficult dilemma. If we try to utilize pUblic hours -
we are compressed into too few lanes. If we try to utilize
private time - we are limited by hours and cost. The pool staff
is willing to try to help us but their hands are tied by the
limitations put upon them. With 2 full time staff as well as
Grell available at the pool, maybe somehow we can work this
problem out to the benefit of everyone.
OCT 2 6 1993 ITEM 14
Staff needs the direction of City Council for policies.
Ideas:
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- Do not subsidize non-resident teams. (This takes
them out of the equation for 400 hours and
generotes more hours for resident teams and high
school.)
-Or take the high school out of the equation and put
them in their own category of subsidy for schools.
-Re-evoluote priority system. The United powoy
Swim Club has been grunted the honor of being the
.priority team" by the City Council. (But what does
priority meon? Right now it means we put in a
request and have it whittled down to accomodate
others.)
-Re-evoluotion of 2/3-1/3 system. (It could be
interpreted as stoting 3 resident teams shore 2/3
and 1 non-resident teom has 1/3 of the ItvltiJable
time &./or lanes.)
-Have the some rules for public lop swimmers ie
minimum 3 swimmers to It lone short course (25
yords), 5 swimmers to a lone long course (50
meters) during peok times.
-Hove Stoff post signs in front of odult lones thot
designote slow, medium, &. fltst lanes (circle
swimming).
-This is a meter pool. Meter swimming is It
necessity for swim teams. Mony lap swimmers
prefer meter swimming to yard swimming. Allow
the 50 meter woter to be returned on Thursdoy &.
Fridoy. Mondoy, TueSday &. WedneSday ore yard
days. This system has worked well for 3 years.
-Swim team members pay more for posses than do
regular lop swimmers. Reltson? To hove reserved
lanes. This was valid... except... ore we now
reserving lanes for swim teams or for the Iltp
swimmers? How we hove been denied our regulor
lanes on It dltiJy bosis &. hove hod to osk our powoy
resident - teom members to swim in possibly
dangerous overcrowded condi tions.
OCT 2 6 1993 ITEM 14
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CITY OF POW A Y
-AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Manager
INITIATED BY: Parks and Recreation Advisory Committee
DATE: June 28, 1990
SUBJECT: 1990 Needs Assessment
Earlier this year, the Parks and Recreation Advisory Committee
solicited the help of the poway Youth Sports Association (PYSA)
to update the "Sports Facilities Needs Assessment" study endorsed
by the City Council in July 1988. The following is the completed
report for the City Council's review and endorsement.
1. THE IMPORTANCE OF RECREATIONAL FACILITIES AND
ACTIVITIES
The importance of recreational facilities and
activities for poway citizens of all ages cannot be
over emphasized. More and more research indicates the
critical need for people. given our modern lifestyle,
to incorporate more recreation into their daily
activities.
As it relates to our youth, the importance can possibly
be best stated that "an ounce of prevention is worth a
pound of cure!" According to the Harmonium Counseling
Service, the cost of maintaining a youth in juvenile
hall is more than $14,000 a year; in the California
Youth Authority is more than $28,000. Hospitalization
can easily run in excess of $100,000 per year, and a
month long "in patient" drug rehabilitation program can
easily cost $40,000. Many youth are able to begin to
find success through recreational programs, success
they may never find in the classroom, Team work, self
esteem, discipline, and exercise are but a few words
that describe the many benefits attainable through
appropriate youth and adult organized recreation
activities providing the opportunity for happy and
healthy citizens.
ACTION:
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According to local psychologist Dr. Randy Robinson, our
nation's children and adults are feeling more alienated
then ever before in our history, We suffer from a lack
of purpose, continuity, value, and being needed.
Recreational. and particularly team sports. provide an
opportunity to contribute to something greater than
ourselves.
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2, CURRENT AND PROJECTED POPULATIONS IN POWAY
Many people have moved to poway for our exceptional
schools and recreational opportunities. poway now has
the highest median household income of any municipality
in San Diego County; $45.B37 in 19BB. Almost two-
thirds of all poway households have both parents
working or a single working parent.
/
Since 19B7, Poway's population has increased 16 percent
from 3B,lBB to 44,343, An additional increase of 10
percent is expected by the year 2000. During the same
three years, participation in youth sports increased 47
percent and adult sports participation increased more
than 54 percent.
Looking into the future is a difficult job at best.
poway's population has already reached the level
projected by the 19B2 Comprehensive plan for 1995. a
full five years ahead of schedule (Exhibit A). It is
difficult to make projections from poway Unified School
District numbers because in 19BB. and today, 25 percent
of the total students attending schools in the City of
poway live outside of Poway, with the opening this
fall of three elementary, one middle. and one high
school. all communities outside of poway. these non-
poway resident student enrollments will begin to change
dramatically. Also, SANDAG's Series '6 and '7
Population Projections do not use the same age
categories, making it difficult to use their figures
for any meaningful projections.
In making our projections, we have considered all of
the above, and asked for specific input from all
organized sports organizations in the City, We now
estimate that by 1995, the number of youth and adults
involved in organized sports will be 90 percent above
19B7 levels, and by the year 2000 in excess of 110
percent above the 19B7 levels (Exhibit B).
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OCT 261993 ITEM 14
-CITY OF POWAY
.
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IAN GOLDSMIT/I. ~I'r(!r
KATHY MCINTYRE. DePUIY Mayor
DON JIIGGINSON. Coum:ilrllemOcr
B. TONY SNESKO. Councilmember
BOB EMER Y. Councilmember
(M~rch JO, 1992
Ricki Peitchel
united Poway swim Club
12B81 Indian Trail
Poway, CA 92064
Dear Swim Team Coach:
During the Spring of 1991, it was determined that swim clubs
would be allowed to rent lanes during non-public swim time. The
cost of renting these lanes were found to be more than the swim
clubs could dfford. It was recom~ended by the Aquatic T~sk Force
that the City of Poway subsidize 400 hours of private non-public
pool time to reduce costs to swim clubs and ensure that all clubs
be given the opportunity to utilize the Swim Center. On May 14,
1991, the poway City council approved this task force
recommendation.
Unfortunately, the 400 hours of private time allocated will run
out at the end of April 1992. As of May 1, 1992, the City of
Poway will no longer be offering any private time usage for swim
clubs. The city of Poway realizes that this will put a burden on
swim clubs to find additional pool time elsewhere, but at this
time the Swim Center must stay within the allocated budget.
During the 1992-1993 fiscal year, the City has allocated 400
hours of private non-public time for swim clubs and again will
subsidize this time. The fiscal year for the City of poway
begins July 1, 1992.
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The City looks forward to working with your teams in the future
to assure a safe, quality environment for your swimmers. If your
team needs additional information or has questions regarding
this, please call Greg Sundberg, Recreation Supervisor (Aquatics)
at 679-4252.
Sincerely,
~~.~
James D. Bentz
Community Services Manager
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City Hall Located at 13325 Civic Center Drive
P.O. Box 789, Poway, California 92074-0789 . (619) 748.6600, 695.1400
OCT 2 6 1993 ITEM 14
DON 1IICiCilNSON. ~1:1~nr
808 EMERY. DeptH) ~1;1ynr
8. TONY SNF.SKO. Cllllllrillll('nllx'r
Stl5^N ('M.I.ERY. ('nUlKilnl('IllN:r
MICKEY CAFM.NA. Coullt"ill1l('lllht'r
CITY OF POWpv
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1;:January II, 1993
Ricki Peitchel
United Poway Swim Team
12881 Indian Trail
Poway, CA 92064
Dear Ms. Peitchel:
I would like to remind all swim clubs that requests for pool time must be
submitted to the Community Services Administrative office by the 15th of the
previous month. For example: requests for pool time for February must be
submitted by January 15. If your request Is not received on time, your team
will forfeit priority scheduling for the following month.
Requests must be submitted two weeks early so staff can be scheduled and all
swim club requests accommodated.
Please remember that lane requests are:
Short course - a maximum of five 1 anes with a minimum of three swimmers per
1 ane
Long course - a maximum of four lanes with a minimum of five swimmers per
1 ane
Your cooperation is appreciated.
Sincerely,
G&'~'
Recreation Supervisor (Aquatics)
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Mailing Address: P.O
City Ilall Located at 13325 Civic Center Drive . ~
Box 789. Poway. California 92074-0789 . (619) 748-6600. 695-1400
OCT 2 6 1993 ITEM 14
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Swim Center Task Force - Pool Rental Fees for Swim Clubs
(Revised)
1 March 13, 1991
Page 2
3. continues to ensur~ that al~poway iesidentrentals
[receive 2/3 of all ,available public pool rental hours.
4. Increase pool rental revenue from the FY 1990-91
current projected,
5. Maintains a consistent nonresident fee for all
individuals year-round.
6. continues to guarantee UPPR swim team five lanes
maximum 25 yards, and four lanes 50 meters during the
off season; fall, winter, and spring,
7. Reduces administrative time due to billing procedures.
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Attachment
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Exhibit A
OCT 2 6 1993 ITEM 14
At't< ~ 1991 Ilt.M 9
r
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
CITY OF POW A Y
Swim Center Task Force
Robert L. Thomas, Director of Community services '~~
March 13, 1991
Pool Rental Fees for Swim Clubs (Revised)
Attached
City and
for swim
is a comparison of the recommendations proposed by the
those proposed by the Task Force for pool rental fees
clubs.
The city's proposed fees are:
DailV Admission
Resident
adult
youth
Season Pass
Resident
adult
youth
'Yearlv Pass
Resident
adult
youth
Nonresident
$1.25
1. 00
adult
youth
$2.25
1. 75
Nonresident
$53.00
35.00
adult
youth
$67.00
45.00
Nonresident
$212.00
140.00
adult
youth
$268.00
180.00
It is recommended that the Task Force approve the City's proposed
fees for the following reasons:
1. Reduces UPPR swim team member pool rental fees per
individual membership from an estimated $25 per to
$12.67 per month per individual pass purchase.
2. All rental fees are paid directly to the City by
membership. Eliminates clubs charging additional
rental fees for City of poway pool use,
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OCT 2 6 1993 . ITEM . ~!
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t\GENDA REPORT
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CITY OF POW A Y
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REVISED
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, city~ger
INITIATED BY: Robert L. Thomas, Director of Community Services
DATE: June 26, 1990
SUBJECT:
A Resolution Establishing a Schedule of Swim Team
Fees for the City of poway Swim Center and
Rescinding Resolution No. 89-071
BACKGROUND
At their June 20. 1990 meeting. the Parks and Recreation Advisory
Committee reviewed the agenda report concerning swim team pool
usage and fees at the poway Swim Center. The Cornrnittee endorsed
staff's recornrnendations, with specific changes.
FINDINGS
The Parks and Recreation Advisory Committee recommends that the
City Council consider the following policies:
1, Cost to resident swim teams shall be $2,50 per lane per
hour.
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.2.
The ratio of resident swim team pool time to
nonresident swim team pool time remain at two-thirds
and one-third. respectively. Nonresident swim teams
must maintain a minimum use of 33 percent poway
residents, on a weekly basis, in the pool to ensure
continued use.
ACTION:
Adopted Resolution No. 90-135 as revised., ~d//
staff to eliminate requirement,of 33% Na cy ~~uty City Cler
Poway residents on non-resident team.
OCT 26 1993 ITEM 14
JUN 261990 ITEM 9
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Agenda Report
June 26, 1990
Page 2
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Establish a priority for sign up of team usage as
follows:
Resident Teams
Nonresident Teams
1.-BI~J:e F.ins
l.
2 .
3 .
UPPR. .
Bill Mute~ Swim Team
~~cjflc Swim Team
,.
Any additiqnal swim teams created after tH~.S date will receive
priorities below those listed. \
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j.4.
Investigate wuys to keep the pool open for a maximum
number of days for swim team use.
In recommending these policies, the Committee desired to ensure
that poway resident swim teams receive both a priority in pool
time use and a reduced fee. Also, in order that poway residents
receive priority pool time, the Committee felt it important that
nonresident swim teams maintain a minimum number of poway
residents using the pool. Finally. the Committee stated that
when allocating pool time to either resident or nonresident swim
'teams, priority be given to those teams already in existence, and
in order of their association with the poway Community Swim
Center.
Staff is in concurrence with these recommendations as proposed by
the Parks and Recreation Advisory Committee.
RECOMMENDATION
It is recommended that the City Council approve the attached
revised resolution adopting a time schedule and fees for use of
the poway Swim Center by swim teams.
JLB:RLT:sf
Attachments:
Resolution
Schedule of Times and Fees
neT 2 6 1993 ITEM 14
JUr~ 26 1990 ITEM 9