Item 16 - Evaluation of Community Contribution Request
AGENDA REPORT SUMMARY
,-..
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Ma~
I~T1A~D BY: Penny Riley, Management AnalYS~
DA~: October 26, 1993
SlTIBJEc:r: Evaluation of a Community Contribution Request
ABSTRAc:r
On October 4, 1993, the City received a letter from Abraxas High School Counselor
Connie Messina requesting financial support for a peer counselor retreat for 20
students from Abraxas High School. Based upon the criteria set forth in the City's
Community Contributions Policy for Educational and Non Profit Programs, which is
provided in Attachment B, Abraxas High School is eligible to receive a community
contribution from the City.
ENVIRONMENTAL REVIEW
Environmental review is not required for this agenda item according to California
Environmental Quality Act guidelines.
FISCAL IMPAc:r
As part of the budget process for Fiscal Year 1993-94, $5,000 was appropriated from the
General Fund for community contributions. This is the first request for funding for
the current fiscal year.
ADDITIONAL PUBLIC NOTIFICATION AND CORRESPONDENCE
None.
RECOMMENDATION
It is recommended that the City Council approve a $1,000 community contribution for a
peer counseling retreat for 20 students from Abraxas High School.
Ac:rION
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OCT 2 6 1993 ITEM 16-' .
AGENDA REPORT
CITY OF POW A Y
TO: Honorable Mayor and Members of the City Council
FROM: James L. Bowersox, City Man~
INITIATED BY: Penny Riley, Management AnalYS~
DATE: October 26, 1993
SUBJECT: Evaluation of a Community contribution Request
for Abraxas High School
BACKGROUND
On October 4, 1993, the City received a letter from Abraxas High
School Counselor Connie Messina requesting financial support for
a peer counselor retreat training for 20 students of Abraxas High
School. The request is provided in Attachment A.
prNDrNGS
Students will receive peer counseling training at the Camp
Virginia retreat. The three day session includes meals and
lodging for the students. Adults paying their own expenses will
accompany the group. The investment of resources to educate 20
peer counselors from Abraxas will provide a core of trained and
motivated students to assist the professional counseling staff
during the school year.
Based upon the criteria set forth in the city's Community
Contributions Policy for Educational and Non Profit Programs,
which is provided in Attachment B, Abraxas High School is
eligible to receive a community contribution from the City.
ENVrRONHENTAL rMPACT
Environmental review is not required for this agenda item
according to California Environmental Quality Act guidelines.
ACTION:
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OCT 2 6 1993 ITEM 16
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Agenda Report
Community contribution Request
October 26, 1993
Page 2
FJ:SCAL J:MPACT
As part of the budget process for Fiscal Year 1993-94, $5,000 was
appropriated from the General Fund for community contributions.
This is the first request for funding for the current fiscal
year.
ADDJ:TJ:ONAL PUBLJ:C NOTJ:FJ:CATJ:ON AND CORRESPONDENCE
None.
RECOMMENDATJ:ON
It is recommended that the City Council approve a $1,000
community contribution for a peer counseling retreat for 20
students from Abraxas High School.
Attachment:
A. Letter from Abraxas High School Counselor, Connie
Messina
B. community contribution Policy for Educational and
Non Profit Programs
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OCT 2 61993 ITEM 16.' '
POWAY UNIFIED
SCHOOL DISTRICT
DR. ROBERT l.. REEVES
SUPERINTENDENT OF SCHOOLS
13626 TWIN PEAKS ROAD' POWAY, CA 92064-3098
(619) 748-0010' (619) 586-7500' Fax (619) 748-1342
" . . . serving the communities of Po way, Rancho Bernardo,
Rancho De Los Penasquitos, Sabre Springs, and Carmel Mountain Ranch"
ABRAXAS HIGH SCI-<OOL
Ancrew Pataoow, Principal
12450 Gien Oak Road. Poway, CA 92064.3299
(619)7':'8-5900
October 6, 1993
Susan Callery
Poway City Council
Poway, CA 92064
Dear Susan,
I am requesting a $1,000.00 donation through the Community Contribution
Program to use toward a Peer Counselor Retreat for the students of Abraxas
High School.
I would like to take the students to Camp Virginia in Julian, California,
for three days. The cost is $50.00 per pupil and I have 20 peer counselors
who would like to go. Our peer counselors have never had a retreat
because we could not afford the expense.
I feel that we have made great strides at Abraxas in creating a safe,
positive school climate these last three years while we have had peer
counselors. Our school is bigger now and we have more students who are
gang-involved. Having 20 students who are trained and have enthusiasm to
make Abraxas a good learning experience will be an invaluable help this
year.
Most of the camps are booked a year in advance, so I had to schedule our
retreat for the middle of the week. We expect to be able to attend the
retreat by the end of this year depending, of course, on whether we can
obtain funding. We expected other funds by now but they have not material-
ized.
It would be greatly appreciated if you could help us.
I will be happy to answer any questions you may have. I have several
adults who will be attending and they pay their own way. The fee includes
all meals and lodging.
Sincerely,
~t~
'~L~
Connie Messina
Counselor
ABRAXAS HIGH SCHOOL
ATTACHMENT A
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OCT 2 6 1993 ITEM 16
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COMMUNITY CONTRIBUTIONS POLICY FOR EDUCATIONAL
AND NON PROFIT PROGRAMS
I. PURPOSE
The purpose of this policy is to establish a formal procedure for
allocating funds to community groups requesting contributions
from the city of poway for educational or non profit programs.
II. ELIGIBILITY
city contributions shall be considered for one-time educational
or non profit programs which benefit and involve poway residents.
Reoccurring educational or non profit programs shall not be
eligible to receive funding. All funding requests must meet one
of the following criteria.
A. School activity or educational program for school
groups.
B. Printing of non profit or educational materials to be
distributed to Poway residents.
C. Non profit community oriented programs or events.
III. PROCEDURE
A. Annually, the City council shall appropriate community
contribution funds for educational and non profit
programs in an amount to be determined through the
budget process.
B. Funding requests for educational or non profit programs
shall be presented to the City council in writing.
Funding requests may be presented to the city Council
throughout each fiscal year.
C. within a thirty day (30) period, staff shall prepare an
evaluation of each funding request presented to the
City council.
D. The City council shall review funding requests on a
case-by-case basis and determine the amount granted for
those requests based upon funds remaining for Community
Contributions. Community Contributions shall be
available until all Community contribution funds have
been allocated.
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ATTACHMENT B
OCT 2 6 1993 ITEM 16
III. PROCEDURE (Continued)
E. Community contributions may be allocated by the City
Council in the form of a donation or loan. Loans must
be either repaid in full to the City within a specified
period of time or repaid through a specified amount of
community service hours.
F. Payment for approved contributions shall be based upon
the timing of the educational or non profit program
expenditures.
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